Captaris Captaris FaxPress, Supplementary Manual

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Admin Guide > Creating User Accounts
FaxPress Administrator Guide 157
Creating User Accounts
The FaxPress server user accounts can be created manually, one at a time, or by importing
existing network and mail system users. This chapter describes creating and configuring
new user and group accounts manually. For information on generating Enterprise accounts
by importing your network, mail system, or Active Directory users and groups, please see
Importing and Mapping Users on page 180.
Whatever way new FaxPress server user accounts are created, their User Properties will
need to be configured according to Configuring the User Properties on page 143.
About the User Properties
The User Properties allows each user to be individually configured for access levels,
delivery and receipt conditions and printer configuration and usage. The User Properties
consist of six separate tabs for configuring user account settings:
User Account – Basic FaxPress server account settings, such as user name, password,
voice number, privilege level, etc.
Outgoing Faxes – Fax delivery settings.
Incoming Faxes – Fax receipt settings.
Printer Configuration – Printer settings.
Archive Settings – Location of FaxPress Archive database.
Email/Other – Email integration settings, as well as default cover page and attachment
format preferences.
About Privilege Levels
User accounts are based on privilege levels. Privilege levels determine access to faxes and
FaxPress Enterprise functions. There are four privilege levels:
User – Can send, list, hold, view, print, save, discard or cancel personal faxes
(faxes sent by or routed to the user). Users can create and edit their personal
phone directories, and also submit, list, resequence, and cancel their own print
jobs.
Router – Can do everything a User can; additionally, Router can view the first
page of any fax on the Unaddressed incoming faxes list, route faxes to other users
(but not themselves).
Operator – Can do anything a Router can. Additionally, Operator can view, route,
list, resequence, and delete all fax or print jobs. Also, the Operator can edit the
corporate phone directory.
Administrator – Can do anything an Operator can. Additionally, Administrator
can add, delete, or edit users, set FaxPress’ default settings, and print FaxPress’
transaction logs.
Setting and Erasing Passwords
Users created manually by the Administrator as described in this chapter will automatically
be given a blank password. Administrators cannot assign passwords to their users while
logged in as Administrator.