Canon imageRUNNER 3530 Reference Manual Download Page 266

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Department ID Management

6-14

System Man

age

r Settings

Press [OK].

NOTE

If you selected [On] in step 2, pressing [OK] activates Department ID Management.

Press [Done] repeatedly until the screen below appears.

NOTE

For instructions on entering the Department ID and password, see "Entering the
Department ID and Password," on p. 2-27.

Summary of Contents for imageRUNNER 3530

Page 1: ...Read this guide first Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ENG Reference Guide Reference Guide ...

Page 2: ...0 ...

Page 3: ...imageRUNNER 3530 2830 2230 Reference Guide 0 ...

Page 4: ...e Setting Up the Network Connection and Installing the CD ROM Software Network Quick Start Guide Remote User Interface Instructions Remote UI Guide CD ROM Network Connectivity and Setup Instructions Network Guide CD ROM Network ScanGear Installation and Instructions Network ScanGear User s Guide CD ROM UFR II Printer Instructions UFR II Printer Guide CD ROM UFR II Printer Driver Installation and I...

Page 5: ... Chapter 8 Troubleshooting Chapter 9 Appendix Includes the specifications of the main unit and optional equipment the Relationship between Original Orientation and Preprinted Paper Output Chart and index How This Manual Is Organized Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need an e...

Page 6: ...ons on the Usage of Your Product and the Use of Images xx Important Safety Instructions xxi Installation xxi Power Supply xxiii Handling xxiv Maintenance and Inspections xxvii Consumables xxviii Other Warnings xxviii Periodic Inspection of the Breaker xxix Checking the Breaker xxix Check Sheet for the Periodic Inspection of the Breaker xxxii Chapter 1 Before You Start Using This Machine Installati...

Page 7: ...NNER 3530 2830 2230 2 5 Switching the Functions Indicated on the Touch Panel Display 2 5 Specifying Settings 2 7 Functions That Conserve Power 2 9 Checking Changing and Canceling Print Jobs 2 10 Displaying a Help Screen 2 12 Reading Messages from the System Manager 2 14 Types of Message Boards 2 14 Other Useful Functions 2 16 Using the Touch Panel Display 2 19 Frequently Used Keys 2 19 Touch Panel...

Page 8: ...16 Finishing Modes 3 17 Inner 2 Way Tray D1 3 22 Parts and Their Functions 3 23 Copy Tray J1 3 24 Parts and Their Functions 3 24 Card Reader C1 3 25 Procedure before Using the Machine 3 26 Procedure after Using the Machine 3 27 Department ID Management 3 28 Changing the Password and Page Limit 3 28 Checking the Page Counts on a Control Card 3 38 Checking and Printing Counter Information 3 39 Clear...

Page 9: ...h Panel Display 4 54 Reversing the Contrast of the Touch Panel Display 4 55 Job Duration Display 4 57 Limiting Functions 4 58 Returning the Common Settings to Their Defaults 4 60 Timer Settings 4 62 Current Date and Time 4 62 Auto Sleep Time 4 67 Auto Clear Time 4 68 Daily Timer Settings 4 70 Adjusting the Machine 4 72 Zoom Fine Adjustment 4 72 Exposure Recalibration 4 74 Automatic Feeder Cleaning...

Page 10: ... 2 Adjusting a Paper Drawer to Hold a Different Paper Size 7 7 Envelope Feeder Attachment C1 Optional 7 10 How to Use the Envelope Feeder Attachment 7 10 Preparing the Envelopes 7 12 Loading Envelopes 7 14 Changing Envelope Sizes 7 18 Feeder DADF N1 Optional 7 25 Replacing the Stamp Cartridge 7 25 Finisher S1 Puncher Unit R1 Optional 7 27 Replacing the Staple Cartridge 7 27 Removing Punch Waste 7 ...

Page 11: ...ges 8 64 Self Diagnostic Display 8 64 List of Error Codes without Messages 8 66 If Memory Becomes Full during Scanning 8 70 Service Call Message 8 72 Contacting Your Local Authorized Canon Dealer 8 72 Setting the Limited Functions Mode from the Service Call Message Screen 8 74 If the Power Does Not Turn ON 8 77 Chapter 9 Appendix Specifications 9 2 Main Unit 9 2 Feeder DADF N1 9 5 Cassette Feeding...

Page 12: ...ing operations that may lead to death or injury to persons if not performed correctly In order to use the machine safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly In order to use the machine safely always pay attention to these cautions IMPORTANT Indicates operational ...

Page 13: ...inter Kit Finisher S1 Additional Finisher Tray B1 and Cassette Feeding Unit Y2 Note that functions that cannot be used depending on the model or options are not displayed on the touch panel display The keys which you should press are marked with a as shown below When multiple keys can be pressed on the touch panel display all keys are marked Select the keys which suit your needs Touch Panel Displa...

Page 14: ...is Manual Illustrations used in this manual are those displayed when the imageRUNNER 3530 has the following optional equipment attached to it the Feeder DADF N1 Finisher S1 Additional Finisher Tray B1 and Cassette Feeding Unit Y2 ...

Page 15: ...lso various kinds of prints may sometimes have to wait their turn before they can be printed out To avoid confusion when reading this manual the terms scanning printing and copying used throughout this manual are defined below When making a copy the process of scanning originals and printing copies may be described as separate functions Operations and Terms Used in This Manual Scanning Scanning an...

Page 16: ...xiv Printing data scanned from an original followed by finishing options such as stapling Copying ...

Page 17: ...ed and used in accordance with the Operator s Manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense Use of shielded cables are required to comply with Class A limits in Subpart B of Part 15 of the FCC Rules Do not m...

Page 18: ...does not produce hazardous laser radiation Since radiation emitted inside the product is completely confined within protective housings and external covers the laser beam cannot escape from the machine during any phase of user operation Do not remove protective housings or external covers except as directed by the equipment s Reference Guide The label shown below is attached to the paper drawer s ...

Page 19: ...is an international program that promotes energy saving through the use of computers and other office equipment The program backs the development and dissemination of products with functions that effectively reduce energy consumption It is an open system in which business proprietors can participate voluntarily The targeted products are office equipment such as computers displays printers facsimil...

Page 20: ...nited States and other countries NetWare is a registered trademark of Novell Inc Ethernet is a trademark of Xerox Corporation The following fonts are licensed from Bitstream Technologies Inc Dutch 801 Bold Dutch 801 Roman Fixed Pitch 810 Courier 10 Pitch Text The following font is a trademark of Bitstream Inc Dutch 801 Copyright 1987 Bitstream Inc Cambridge Massachusetts USA All rights reserved Ot...

Page 21: ...ge without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT CANON INC SHALL NOT BE LIABLE FOR ANY DIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE OR L...

Page 22: ...print or otherwise reproduce any particular document and or of the use of the images scanned printed or otherwise reproduced you should consult in advance with your legal advisor for guidance Paper Money Travelers Checks Money Orders Food Stamps Certificates of Deposit Passports Postage Stamps canceled or uncanceled Immigration Papers Identifying Badges or Insignias Internal Revenue Stamps cancele...

Page 23: ...nty Installation WARNING Do not install the machine near alcohol paint thinner or other flammable substances If flammable substances come into contact with electrical parts inside the machine it may result in a fire or electrical shock Do not place the following items on the machine If these items come into contact with a high voltage area inside the machine it may result in a fire or electrical s...

Page 24: ...tion of working parts inside the machine Blocking these openings can cause the machine to overheat Never place the machine on a soft surface such as a sofa or rug Do not install the machine in the following locations A damp or dusty location A location near water faucets or water A location exposed to direct sunlight A location subject to high temperatures A location near open flames Do not remove...

Page 25: ... other than the power cord provided as this may result in a fire or electrical shock As a general rule do not use extension cords Using an extension cord may result in a fire or electrical shock If an extension cord must be used however use one rated for voltages of 120 V AC and over untie the cord binding and insert the power plug completely into the extension cord outlet to ensure a firm connect...

Page 26: ...onents inside the machine it may result in a fire or electrical shock To avoid damage to the power cord and creating a fire hazard always turn OFF the main power switch and unplug the interface cable when moving the machine Otherwise the power cord or interface cable may be damaged resulting in a fire or electrical shock Do not drop paper clips staples or other metal objects inside the machine Als...

Page 27: ...jury Do not touch the finisher while the machine is printing as this may result in personal injury Do not place your hand in the part of the tray where stapling is performed when a finisher is attached as this may result in personal injury The laser beam can be harmful to human bodies Since radiation emitted inside the product is completely confined within protective housings and external covers t...

Page 28: ...e exposure may cause serious damage to your eyes Turn OFF the control panel power switch for safety when the machine will not be used for a long period of time such as overnight Also turn OFF the main power switch and disconnect the power cord for safety when the machine will not be used for an extended period of time such as during consecutive holidays ...

Page 29: ...achine it may result in a fire or electrical shock There are some areas inside the machine which are subject to high voltages When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock Do not burn or throw used toner cartridges into open flames as ...

Page 30: ...hysician Consumables WARNING Do not burn or throw used toner cartridges into open flames as this may cause the toner remaining inside the cartridges to ignite resulting in burns or a fire Do not store toner cartridges or copy paper in places exposed to open flames as this may cause the toner or paper to ignite resulting in burns or a fire When discarding used toner cartridges put the cartridges in...

Page 31: ...cting the breaker If a malfunction occurs after an inspection contact your local authorized Canon dealer The type of breaker may vary according to the manufacturer There are two types of breakers but the switching procedure is fundamentally the same Checking the Breaker 1 Push the test button with the tip of a ball point pen or a similar object IMPORTANT Briefly push the test button NOTE The break...

Page 32: ...OFF If the breaker lever does not switch to the OFF side position repeat step 1 If the breaker lever does not switch to the OFF side position despite carrying out the above procedure two or three times contact your local authorized Canon dealer 3 Once you have confirmed that the power is OFF press the main power switch to OFF side ON I side OFF side ON I side OFF side ...

Page 33: ...the breaker lever to ON I side 5 Press the main power switch to ON I side 6 Fill in the check sheet located on the next page to document your periodic inspections of the breaker ON I side OFF side OFF side ON I side ...

Page 34: ... Breaker on p xxix once or twice a month How to Fill in This Check Sheet Fill in the date of inspection and the name of the inspector When the inspection is completed successfully write a check mark under OK If not contact your local authorized Canon dealer Also write a check mark under NG No Good Check Sheet for the Periodic Inspection of the Breaker Date of Inspection Date of Inspection Inspecto...

Page 35: ...the main power Installation Location and Handling 1 2 Installation Precautions 1 2 Handling Precautions 1 7 Parts and Their Functions 1 10 External View 1 10 Internal View 1 13 Control Panel Parts and Functions 1 14 Main Power and Control Panel Power 1 16 How to Turn ON the Main Power 1 16 Control Panel Power Switch 1 20 Shutting Down the Machine 1 21 System Settings 1 28 ...

Page 36: ...lling the Machine in the Following Locations Avoid locations subject to temperature and humidity extremes whether low or high For example avoid installing the machine near water faucets hot water heaters humidifiers air conditioners heaters or stoves Avoid installing the machine in direct sunlight If this is unavoidable use curtains to shade the machine Be sure that the curtains do not block the m...

Page 37: ...e may be more noticeable during extended use or long production runs especially in poorly ventilated rooms It is recommended that the room be appropriately ventilated sufficient to maintain a comfortable working environment in areas of machine operation Avoid locations where a considerable amount of dust accumulates Avoid locations where ammonia gas is emitted Avoid locations near volatile or flam...

Page 38: ...he quality of the copied image the inability to properly scan an original or the copies having no printed image at all Avoid installing the machine near computers or other precision electronic equipment Electrical interference and vibrations generated by the machine during printing can adversely affect the operation of such equipment Avoid installing the machine near televisions radios or similar ...

Page 39: ...e machine s leveling feet are in place Select a Safe Power Supply Plug the machine into a 120 V AC outlet Make sure that the power supply for the machine is safe and has a steady voltage Do not connect other electrical equipment to the same power outlet to which the machine is connected Do not connect the power cord to a multiplug power strip as this may cause a fire or electrical shock The power ...

Page 40: ...cted operation Moving the Machine If you intend to move the machine even to a location on the same floor of your building contact your local authorized Canon dealer beforehand The optional Platen Cover Type H is attached The optional Feeder DADF N1 and Finisher S1 are attached 45 5 8 1 158 mm 39 1 2 1 002 mm 4 100 mm or more 52 1 4 1 327 mm 42 3 4 1 087 mm 4 100 mm or more ...

Page 41: ...s and temperatures Take adequate precautions when inspecting the inside of the machine Do not carry out any inspections not described in this manual Be careful not to spill liquid or drop any foreign objects such as paper clips or staples inside the machine If a foreign object comes into contact with electrical parts inside the machine it might cause a short circuit and result in a fire or electri...

Page 42: ...thorized Canon dealer Using the machine in this state may cause a fire or electrical shock Also avoid placing objects around the power plug so that the machine can be disconnected whenever necessary Do not turn the main power switch OFF or open the front covers while the machine is in operation This might result in paper jams Do not use flammable sprays such as spray glue near the machine There is...

Page 43: ...urn OFF the control panel power switch of the machine when it will not be used for a long period of time such as overnight As an added safety measure turn OFF the main power switch and disconnect the power cord when the machine will not be used for an extended period of time such as during consecutive holidays CAUTION Canon recommends that data stored on the product s hard disk drive be duplicated...

Page 44: ...tside and inside of the main unit control panel and the touch panel display An illustration of the machine with some optional equipment attached to it is also provided For more information on optional equipment parts and their functions see Chapter 3 Optional Equipment External View The optional Feeder DADF N1 and Cassette Feeding Unit Y2 are attached a b c d e f l k j i g h ...

Page 45: ...ock such as envelopes See Making Prints Using the Stack Bypass on p 2 30 e Main Power Switch Press to the I side to turn the power ON See Main Power and Control Panel Power on p 1 16 f Test Button Press this button to periodically test the circuit breaker See Periodic Inspection of the Breaker on p xxix g Breaker Switch the breaker lever ON and OFF to periodically test the circuit breaker The brea...

Page 46: ...ng This Machine NOTE For more information on the optional equipment that can be attached to the machine see Chapter 3 Optional Equipment The optional Feeder DADF N1 Inner 2 Way Tray D1 Copy Tray J1 Cassette Feeding Unit Y2 and Card Reader C1 are attached ...

Page 47: ...it on p 8 9 c Duplexing Unit Pull the Duplexing Unit out to clear a paper jam See Duplexing Unit Inside the Main Unit on p 8 12 d Toner Supply Port Cover Open this cover to replace the toner cartridges See Replacing the Toner Cartridge on p 7 35 e Toner Cartridge When toner runs out pull out the toner cartridge and replace it with a new one Toner cartridges are sold separately not standard equipme...

Page 48: ...ration i Main Power Indicator Lights when the main power is turned ON j Error Indicator Flashes or lights if there is an error in the machine When the Error indicator flashes follow the instructions that appear on the touch panel display When the Error indicator maintains a steady red light contact your local authorized Canon dealer k Processing Data Indicator Flashes or blinks green when the mach...

Page 49: ... Their Functions 1 15 1 Before You Start Using This Machine s Reset key Press to restore the standard settings of the machine t Touch Panel Display The settings screen for each function is shown on this display ...

Page 50: ... the main power 1 Make sure that the power plug is firmly inserted into the power outlet WARNING Do not connect or disconnect the power cord with wet hands as this may result in electrical shock 2 Press the main power switch to ON I side The main power switch is located on the right side of the machine If you want to turn the main power OFF first turn the control panel power switch OFF and then pr...

Page 51: ... p 8 77 3 The screens shown below are displayed while the system software is loading The Start Up screen is displayed until the machine is ready to scan If a message is displayed on the touch panel display proceed to step 4 The machine is ready to scan in approximately 15 seconds at a room temperature of 68 after the screen above appears approximately 30 seconds if the optional UFR II Printer Kit ...

Page 52: ...e standard settings are selected The standard copy settings are The standard settings for each function of the machine Copy Mail Box and Fax are already set at the factory but you can change them to suit your needs See Chapter 9 Customizing Settings in the Copying Guide Chapter 5 Customizing Settings in the Mail Box Guide and Chapter 5 Customizing Fax Settings in the Facsimile Guide You can select...

Page 53: ...isplayed NOTE If the optional Card Reader C1 is not attached this message will not appear For instructions on using the optional Card Reader C1 see Card Reader C1 on p 3 25 If the message Enter the Department ID and Password using the numeric keys appears Press Department ID enter the Department ID using numeric keys Press Password enter the password using numeric keys Press ID The Basic Features ...

Page 54: ...el power switch to cancel the Sleep mode and resume normal machine operations NOTE The machine can receive and print documents from a personal computer when it is in the Sleep mode Fax documents can also be received while the machine is in the Sleep mode It takes approximately 10 seconds for the machine to recover after the Sleep mode is deactivated If Energy Consumption in Sleep Mode is set to Lo...

Page 55: ...e differs according to whether the optional UFR II Printer Kit is installed Follow the instructions below to shutdown the machine Shutting Down the Machine If the Optional UFR II Printer Kit Is Not Installed 1 Confirm that the Processing Data indicator is not lit 2 Press the main power switch to OFF side The machine shuts down ON I side OFF side ...

Page 56: ... more than three seconds If the machine is in the Sleep mode press the control panel power switch one time to cancel the Sleep mode and then press and hold the control panel power switch again for more than three seconds The job confirmation screen is displayed NOTE You can also force the machine into the Shutdown mode by pressing Additional Functions Common Settings Shutdown Mode You cannot force...

Page 57: ...mode press Cancel If there are no current jobs proceed to step 4 NOTE Jobs that are displayed on the job confirmation screen are Current copy fax and print jobs including secured print jobs Copy and print jobs including secured print jobs that are waiting to be processed On the job confirmation screen the current job is displayed on the first line and the other jobs are processed in the order in w...

Page 58: ... press Yes To return to the job confirmation screen press No All of the jobs that are currently being processed or waiting to be processed are canceled Any network communication processes will also be canceled If There Are Jobs Currently Being Processed or Waiting to Be Processed If a Font Is Being Downloaded ...

Page 59: ...n be selected CAUTION You can also force the shutdown of the machine omitting the normal job cancellation process by pressing Forced Off If you press Forced Off while data is being processed a message asking for your confirmation to continue appears on the screen Press Yes However as it is possible that this will destroy data which is being transmitted it is not recommended Note that Canon will no...

Page 60: ...utdown depending on the status of the network Forced Off becomes active after waiting for several seconds and then can be selected If you press Forced Off while a font is being downloaded the following screen is displayed Press Yes proceed to step 5 Pressing Yes is not recommended since data being transmitted may be destroyed ...

Page 61: ...tart Using This Machine 5 After the machine shuts down press the main power switch to OFF side IMPORTANT The machine may continue to operate during or after the shut down process Do not unplug the power cord until the device sounds stop ON I side OFF side ...

Page 62: ...to the following guides or sections for instructions Connecting the Machine to the Network See the Network Quick Start Guide Setting Up the Network See the Network Guide Installing the Printer Driver See the UFR II Driver Guide Using the Fax Function See the Facsimile Guide Date and Time Settings See Current Date and Time on p 4 62 System Manager Settings See Specifying the System Manager Settings...

Page 63: ...ging and Canceling Print Jobs 2 10 Displaying a Help Screen 2 12 Reading Messages from the System Manager 2 14 Other Useful Functions 2 16 Using the Touch Panel Display 2 19 Frequently Used Keys 2 19 Touch Panel Key Display 2 20 Adjusting the Brightness 2 21 Entering Characters from the Touch Panel Display 2 22 Alphanumeric Characters 2 22 Symbols 2 24 Values in Inches 2 26 Entering the Department...

Page 64: ...nned from the scanner unit or created on a PC and sent to the machine s internal hard disk The saved data can be printed at a specified time or merged with separately saved data or data created on a PC for simultaneous processing The optional UFR II Printer Kit is required The imageRUNNER 3530 2830 2230 incorporates a rich array of input and output features that can greatly enhance your efficiency...

Page 65: ...incorporates UFR II Ultra Fast Rendering II Technology which utilizes a newly invented printing algorithm to minimize file processing and achieve maximum performance The optional UFR II Printer Kit is required Using the Remote User Interface optional See the Remote UI Guide You can control functions such as confirming the status of the machine job operations and printing instructions for data save...

Page 66: ...ion of 600 x 600 dpi The optional UFR II Printer Kit must be installed on your machine and Network ScanGear software must be installed on your computer Network Interface See the Network Guide This machine can be connected to a network using Ethernet standard equipment Connecting to a network enables you to use utility software including the Remote UI NetSpot NetSpot Console etc NetSpot enables you...

Page 67: ... the protective film from the display Switching the Functions Indicated on the Touch Panel Display After the power is turned ON the following screen appears on the touch panel display You can press COPY FAX MAIL BOX or SCAN on the control panel or System Monitor on the touch panel display to change functions See Initial Function at Power ON on p 4 17 The area on the bottom of the touch panel displ...

Page 68: ...Features screen is shown as an example below a Job Print Status Display Area b System Monitor The progress of jobs and copy operations and the status of devices and consumables are displayed here Press this key to change check or cancel jobs and to check or print the job log See Chapter 5 Checking Job and Device Status b a ...

Page 69: ...lated to many functions of the machine as well as customize specific functions to suit your needs For more information on the settings not explained in this manual see the following manuals Copy Settings The Copying Guide Custom Fax Settings The Facsimile Guide Mail Box Settings The Mail Box Guide Printer Settings The UFR II Printer Guide Network Settings The Network Guide The Additional Functions...

Page 70: ...inter Settings see the UFR II Printer Guide For instructions on specifying Network Settings see the Network Guide Custom Fax Settings is displayed on the Additional Functions screen only if the optional Super G3 FAX Board is installed Communications Settings is displayed on the System Settings screen only if the optional Super G3 FAX Board is installed Auto Online Offline is displayed on the Syste...

Page 71: ...ime To reactivate the machine press the control panel power switch again NOTE Turn the control panel power switch OFF when not using the machine for a prolonged period of time for example at night The time it takes for the machine to automatically enter the Sleep mode can be set from 10 seconds to 4 hours The default setting is 1 hour See Auto Sleep Time on p 4 67 If Energy Consumption in Sleep Mo...

Page 72: ...2 Basic Operations Checking Changing and Canceling Print Jobs The System Monitor screen enables you to check the status of the machine cancel print jobs or specify the printing priority The System Monitor Screen Print The System Monitor Screen Device ...

Page 73: ...hapter 4 Checking Changing the Fax Status in the Facsimile Guide The meanings of the icons that appear in the Job Print Status Display Area on the bottom left of the screen are described below Icon Type of Job Description Copy Job Fax Job Mail Box Job Printer Job Report Job Network Scan Job Additional Functions Job Icon Machine Status Description Error Paper Jam Staple Jam Replace Toner Cartridge ...

Page 74: ...cting a mode brings up a guidance screen with an explanation of that mode Use the Help function if you do not understand how to use the mode that you are setting In this example the Margin mode has been selected If you press Help after pressing Special Features Margin the Help Function screen appears as shown below To display the Help Menu screen press Help Menu To return to the screen for setting...

Page 75: ...Features screen is displayed The Help Menu screen appears on the touch panel display as shown below For example if you are copying photo originals 1 Press Making copies Various originals 2 Press Photo original or Originals with Text Photo press or to read the detailed information on the selected mode 3 Press Done to return to the Various Originals screen 4 Press Done to return to the Help Menu scr...

Page 76: ...ce and displayed on the touch panel display See Chapter 3 Customizing Settings in the Remote UI Guide NOTE The Remote UI function is available only if the UFR II Printer Kit is installed The message board can be used only if the machine is connected to a network For instructions on erasing the message board see Clearing the Message Board on p 6 39 Types of Message Boards The following three types ...

Page 77: ...ss Done and close the message board you can perform normal operations The message appears again when the main power is turned OFF and then turned back ON or after the Auto Clear mode has activated A Message Board Where the Message Appears in the Job Print Status Display Area Job Print Status Display Area ...

Page 78: ...o Drawer Switching on p 4 25 Auto Clear If the machine is not used for a period of approximately two minutes after the last print job or key operation is performed the machine automatically restores the standard settings NOTE You can set the Auto Clear Time from 0 to 9 minutes in one minute increments The default setting is 2 minutes See Auto Clear Time on p 4 68 The Auto Clear mode does not activ...

Page 79: ...run out during printing See Chapter 2 Basic Copying Features in the Copying Guide and Chapter 4 Using Arranging Documents Stored in an Inbox in the Mail Box Guide There are four different paper supply indicators as shown below Display Remaining Paper Paper drawer is approximately 50 100 full Paper drawer is approximately 10 50 full Paper drawer is less than 10 full Paper drawer is empty Display Wh...

Page 80: ...on for the selected paper size If the image does not fit onto the paper after it is rotated the machine will not rotate the image and will print it as is with part of the image cut off Even if Auto Orientation is set to On the image is not rotated if the Different Size Originals Cover Sheet Insertion Transparency Interleaving XY Zoom Shift or Image Repeat mode is set See Chapter 9 Customizing Sett...

Page 81: ... using the touch panel display peel off the protective film from the display Frequently Used Keys The following keys on the touch panel display are used frequently Press to cancel the mode that you are currently setting or a mode that has already been set on screens other than the Additional Functions screen Also press to close the current mode s setting screen and keep the original settings set f...

Page 82: ...se keys have additional screens to set their functions If you press a key that does not have a right triangle it turns that mode on or off Keys that have a black square in the lower right corner and that appear on screens for storing settings are keys that already have settings stored in them State of Keys Description The Shift mode is not set and can be selected The Shift mode is set and can be s...

Page 83: ...ntrol panel to enter values Adjusting the Brightness If the touch panel display is difficult to view use the display contrast dial on the control panel to adjust its brightness NOTE To make the touch panel display brighter turn the dial counterclockwise To make it darker turn the dial clockwise Before Selection Drop Down List After Selection You can enter values using the numeric keys on the touch...

Page 84: ...eens that require alphanumeric entries enter characters using the keys displayed on the touch panel display as shown below Alphanumeric Characters Example Enter Canon 1 To enter alphanumeric characters make sure that Alphabet is displayed above Entry Mode Each press of Entry Mode switches the entry mode between Alphabet and Other ...

Page 85: ...ols The characters you entered are displayed as shown below NOTE If you make a mistake when entering characters press or to position the cursor press Backspace to delete the characters enter the correct characters To delete all of the characters you have entered press Clear The available entry modes and the maximum number of characters that you can enter vary depending on the type of entries you a...

Page 86: ...Panel Display 2 24 2 Basic Operations Symbols Example Enter é 1 Press Entry Mode to select Other Each press of Entry Mode switches the entry mode between Alphabet and Other 2 Press or to display the desired symbol that you want to enter ...

Page 87: ...racters you entered are displayed as shown below NOTE If you make a mistake when entering characters press or to position the cursor press Backspace to delete the characters enter the correct characters To delete all of the characters you have entered press Clear The available entry modes and the maximum number of characters that you can enter vary depending on the type of entries you are making 4...

Page 88: ... following example shows you how to enter 1 1 2 for Original Size in the Zoom Program mode 1 Press 1 _ 1 2 using the numeric keys on the touch panel display The entered values are displayed as shown above NOTE If you make a mistake when entering values press C on the touch panel display enter the correct values You can enter only 2 4 8 or 16 as the denominator The value entered in inches is conver...

Page 89: ...ars on the touch panel display Insert the control card into the card slot See Card Reader C1 on p 3 25 The use of some functions may be restricted and a screen asking you to enter your Department ID and password or insert your control card may appear while you are using the machine Follow the instructions on the touch panel display to continue using the selected function 1 Use numeric keys to ente...

Page 90: ... press Clear enter the correct values 2 Press ID The Basic Features screen of the selected function appears on the touch panel display NOTE If the Department ID or password that you entered is incorrect the message This number has not been registered Enter the number again appears Repeat this procedure from step 1 1 2 3 4 5 6 7 8 9 0 ...

Page 91: ...ave to re enter your Department ID and password If you do not press ID after you are finished operating the machine any subsequent copies made are added to the total of the Department ID you previously entered Even if you forget to press ID after you are finished operating the machine the screen for entering the Department ID and password automatically appears after the set Auto Clear Time elapses...

Page 92: ...oad only one sheet of heavy paper at a time If you are making two sided prints select the Two sided mode The printed paper may crease depending on the moisture absorption condition of the paper and if you copy the two pages as two one sided documents To print on the back side of preprinted paper load the paper into the stack bypass and press 2nd Side of 2 Sided Page on the paper selection screen t...

Page 93: ...cies Originals with an extremely dark background STMT or STMTR originals that are placed on the platen glass Envelopes may be creased in the printing process For high quality printouts use paper recommended by Canon For more information on paper types that can be used with this machine see Available Paper Stock on p 2 45 Standard Size You can select standard inch paper or A or B series paper if yo...

Page 94: ...per you want to specify is already loaded in the stack bypass Press Paper Select Stack Bypass select the paper size and type loaded in the stack bypass Proceed to step 6 If the paper loaded in the stack bypass is not the paper that you want to specify Check to see if any job is reserved See Checking Job Status on p 5 3 If there is a current or reserved job you can reserve a change of paper for the...

Page 95: ...ng large size paper pull out the auxiliary tray and extend the tray extension 3 Lift the paper retaining lever load the paper into the stack bypass and then lower the paper retaining lever Make sure that the height of the paper stack does not exceed the loading limit mark Slide Guide Auxiliary Tray Tray Extension Paper Retaining Lever ...

Page 96: ...may cause a paper jam If there is difficulty in straightening out curled paper curl the front edges of the paper upward as shown below To print on the back side of preprinted paper load the preprinted paper face up into the stack bypass as shown in the illustration below Feeding Direction Feeding Direction Feeding Direction When copying on the back side of a preprinted sheet ...

Page 97: ... the paper or envelopes Curling the feeding edges enables the rollers to grip the paper or envelopes as they are fed into the stack bypass NOTE If there are instructions on the paper package about which side of the paper to load follow those instructions When the paper is loaded into the stack bypass the side facing down is the one printed on If problems such as poor print quality or paper jams oc...

Page 98: ...e envelopes by hand in the direction of the arrows to remove any curls Repeat this step five times for each set of five envelopes IMPORTANT Take particular care to spread the envelopes out in the direction that they will be fed Hold down the four corners of the envelopes firmly so that they and the sealed or glued portion stay flat Flap ...

Page 99: ...th the flap If the envelopes become filled with air flatten them by hand before loading them into the stack bypass Load the envelopes as shown below IMPORTANT The stack bypass can hold five envelopes at a time Envelopes may be creased in the printing process Flap Feeding Direction When printing on the front side of the envelopes ...

Page 100: ...perations 4 Select the desired paper size If you want to select a standard paper size Select the desired paper size press Next NOTE To select an A or B series paper size press A B size If you want to select a nonstandard paper size Press Free Size Next ...

Page 101: ...returns to the paper size selection screen IMPORTANT If the envelope type is not selected correctly a paper jam will occur NOTE For instructions on copying on envelopes see Chapter 2 Basic Copying Features in the Copying Guide For instructions on printing stored images on envelopes see Chapter 4 Using Arranging Documents Stored in an Inbox in the Mail Box Guide ...

Page 102: ... the following screen is displayed adjust the width of the slide guides to match the paper or envelope size stored in Stack Bypass Standard Settings or set Stack Bypass Standard Settings to Off in Common Settings from the Additional Functions screen See Standard Paper for the Stack Bypass on p 4 44 IMPORTANT Set the paper or envelope size to the same size as the paper or envelopes loaded in the st...

Page 103: ...ncies be sure to correctly set the paper type especially if you are using heavy paper If the type of paper is not set correctly it could adversely affect the quality of the image Moreover the fixing unit may become dirty and require a service repair or the paper could jam NOTE Transparency can be selected only if LTR is selected as the paper size For more information on paper types see Available P...

Page 104: ...unction is selected place your originals select the desired copy settings If you are printing documents that are stored in an inbox this step is not necessary 9 Press Start If you are printing documents that are stored in an inbox press Start Print Copying or scanning starts NOTE To cancel all settings and return the machine to the Standard mode press Reset Paper Size Type Selected Paper Size Type...

Page 105: ... the availability of the operations listed in the horizontal rows when the operations listed in the vertical columns are already being performed Examples If the machine receives print data when it is already printing documents that have been received by fax print performance may be affected You cannot scan originals for a copy job and a fax job at the same time Copy Mail Box Scanning Printing Scan...

Page 106: ...he next job after performing the previous job Available TX scanning included includes a reservation of the direct sending Fax Printer Scanning data TX RX Printing of Auto RX Documents Receiving data Printing Copy Mail Box Scanning data Printing Fax TX scanning included Memory TX Memory RX Printing of Auto RX Documents Printer Receiving data Printing ...

Page 107: ...ble Unavailable 1 Plain Recycled Color Bond and Pre punched paper are from 17 to 20 lb bond 64 to 80 g m2 2 Heavy paper is from 20 to 32 lb bond 81 to 128 g m2 3 Some types of tracing paper cannot be used 4 Use only LTR transparencies made especially for this machine 5 If the optional Envelope Feeder Attachment C1 is attached to Paper Drawer 1 envelopes can be loaded Paper Type Paper Source Paper ...

Page 108: ...rs 3 4 are optional Paper Size Width x Length Paper Source Paper Drawer 1 Paper Drawer 2 3 4 Stack Bypass 11 x 17 11 x 17 LGL 8 1 2 x 14 LTR 8 1 2 x 11 LTRR 11 x 8 1 2 STMTR 5 1 2 x 8 1 2 EXEC 7 1 4 x 10 1 2 Envelope ISO B5 7 x 9 7 8 176 mm x 250 mm 1 ISO C5 6 3 8 x 9 162 mm x 229 mm 1 COM 10 4 1 8 x 9 1 2 104 7 mm x 241 3 mm 1 Monarch 3 7 8 x 7 1 2 98 4 mm x 190 5 mm 1 DL 4 3 8 x 8 5 8 110 mm x 2...

Page 109: ...tional Accessories 3 9 Envelope Feeder Attachment C1 3 10 Parts and Their Functions 3 11 Feeder DADF N1 3 12 Parts and Their Functions 3 13 Platen Cover Type H 3 14 Parts and Their Functions 3 14 Finisher S1 Puncher Unit R1 3 15 Parts and Their Functions 3 16 Finishing Modes 3 17 Inner 2 Way Tray D1 3 22 Parts and Their Functions 3 23 Copy Tray J1 3 24 Parts and Their Functions 3 24 Card Reader C1...

Page 110: ...ent System Configuration This section provides you with illustrations of all the optional equipment that can be attached to the machine and shows you examples of different system configurations Optional Equipment b c d f g e a Main Unit i k j h ...

Page 111: ...Y2 The Cassette Feeding Unit Y2 provides two additional sources of paper for printing jobs Each paper drawer holds up to 550 sheets of paper 20 lb bond 80 g m2 g Inner 2 Way Tray D1 The Inner 2 Way Tray D1 is equipped with the following features Collate Group and Rotate h Envelope Feeder Attachment C1 The Envelope Feeder Attachment C1 can only be attached to Paper Drawer 1 and holds only envelopes...

Page 112: ... the possible system configurations For information on the complete range of optional equipment configurations contact your local authorized Canon dealer The optional Platen Cover Type H is attached The optional Feeder DADF N1 Inner 2 Way Tray D1 Copy Tray J1 Cassette Feeding Unit Y2 and Card Reader C1 are attached The optional Feeder DADF N1 Finisher S1 Additional Finisher Tray B1 and Cassette Fe...

Page 113: ...sion Bus is necessary to install the USB Application Interface Board USB Application Interface Board The USB Universal Serial Bus Application Interface Board is necessary to activate the iR Security Kit Super G3 FAX Board Installing the Super G3 FAX Board enables you to fax documents that have been created in applications directly from your PC via a network NOTE The Canon Fax Driver is supplied wi...

Page 114: ...N1 The Platen Cover Type H and Feeder DADF N1 cannot be attached together If only the Platen Cover Type H is attached some functions may be unavailable Mail Box Function UFR II Printer Kit and Platen Cover Type H or Feeder DADF N1 The Platen Cover Type H and Feeder DADF N1 cannot be attached together If only the Platen Cover Type H is attached some functions may be unavailable Fax Function UFR II ...

Page 115: ...Tray Copy Tray J1 3 Way Unit A1 Inner Output Tray Inner 2 Way Tray D1 The Inner 2 Way Tray D1 cannot be used with the Finisher S1 Additional Finisher Tray B1 3 Way Unit A1 and Finisher S1 The Additional Finisher Tray B1 cannot be used with the Inner 2 Way Tray D1 Collate Group Offset Staple Finisher S1 3 Way Unit A1 Hole Punch Puncher Unit R1 3 Way Unit A1 and Finisher S1 Department ID Management ...

Page 116: ...e you have two additional paper sources for print jobs Up to 550 sheets of paper 20 lb bond 80 g m2 can be loaded into each drawer of the cassette feeding unit Parts and Their Functions a Paper Drawers Each paper drawer holds up to 550 sheets of paper 20 lb bond 80 g m2 b Lower Right Cover Open this cover to remove jammed paper a b ...

Page 117: ...awer to Hold a Different Paper Size on p 7 7 Available Locations Paper Drawers 2 3 or 4 Available Paper Sizes 11 x 17 LGL LTR LTRR STMTR or EXEC FL Cassette Z1 This cassette can be adjusted to hold various paper sizes See Adjusting a Paper Drawer to Hold a Different Paper Size on p 7 7 Available Locations Paper Drawer 1 Available Paper Sizes LGL LTR LTRR STMTR or EXEC ...

Page 118: ...ing six types of envelopes can be loaded into the envelope feeder attachment COM 10 4 1 8 x 9 1 2 104 7 mm x 241 3 mm Monarch 3 7 8 x 7 1 2 98 4 mm x 190 5 mm DL 4 3 8 x 8 5 8 110 mm x 220 mm ISO C5 6 3 8 x 9 162 mm x 229 mm ISO B5 7 x 9 7 8 176 mm x 250 mm Yougata 4 4 1 8 x 9 1 4 105 mm x 235 mm ...

Page 119: ...that they can be fed correctly even when there are only a few envelopes left c Back Width Guide Fix the Back Width Guide in place using the provided screws to match the width of the envelopes d Front Width Guide Fix the Front Width Guide in place using the provided screws to match the width of the envelopes e Paper Size Dial When the Envelope Feeder Attachment C1 is attached to the paper drawer ma...

Page 120: ...nd the original supply tray as your fingers may get caught Also be careful not to drop objects such as paper clips into the gaps as doing so may cause damage to the machine or cause it to break down IMPORTANT When using the platen glass to copy or scan thick originals such as books or magazines do not press down hard on the feeder If the original output area is blocked originals may get damaged an...

Page 121: ...riginals placed here are automatically fed sheet by sheet to the platen glass Place originals into this tray with the surface that you want to scan face up d Original Output Area Originals that have been scanned from the original supply tray are output into the Original Output Area in the order that they are fed into the feeder e Original Set Indicator Lights when originals are placed in the origi...

Page 122: ...ment Platen Cover Type H The Platen Cover Type H secures originals that are placed on the platen glass for copying Parts and Their Functions a Platen Cover Close the platen cover to secure originals that have been placed on the platen glass a ...

Page 123: ...The Puncher Unit R1 is equipped with the Hole Punch mode If the optional Copy Tray J1 is attached to the right side of the machine and the optional Additional Finisher Tray B1 is attached to the Finisher S1 prints can be delivered to three different locations IMPORTANT The optional 3 Way Unit A1 is required to install the Finisher S1 The Finisher S1 cannot be attached with the optional Inner 2 Way...

Page 124: ...er to replace the staple cartridge in the stapler unit or to clear a staple jam For instructions on replacing the staple cartridge see Replacing the Staple Cartridge on p 7 27 For instructions on clearing a staple jam see Finisher S1 Optional on p 8 59 e Main Unit s Right Cover Open this cover when clearing a paper jam inside the main unit See Screens Indicating the Locations of Paper Jams on p 8 ...

Page 125: ...nt sets can be shifted by pressing Offset Group Mode All prints of the same original page are grouped together The grouped print sets can be shifted by pressing Offset Offset Mode The print output is shifted alternately to the front and back of the tray in a vertical portrait orientation or a horizontal landscape orientation depending on the orientation of your originals For example if you place L...

Page 126: ...de The prints are automatically collated into sets arranged in page order and stapled Prints are stapled in the following places If an original is placed on the platen glass If originals are placed in the optional feeder Upper Left Upper Left Upper Left Upper Left ...

Page 127: ...ttached as this may result in personal injury Do not place your hands in the open spaces around the moving finisher trays Doing so may result in personal injury or damage to the finisher Do not place objects or lean against the finisher unit when it is extended Doing so may damage the finisher or cause the machine to tip over resulting in personal injury ...

Page 128: ...cannot staple envelopes transparencies tracing paper or labels Do not pull copies or prints out of the output area while they are being stapled Remove the copies or prints after they are output to one of the output trays NOTE The maximum number of sheets including cover sheets that can be stapled together is as follows LTR 50 sheets Main Document 17 to 20 lb bond 64 to 80 g m2 Cover Page 17 to 32 ...

Page 129: ... The Hole Punch mode is available only if the Puncher Unit R1 is attached Only the following paper sizes can be hole punched 11 x 17 LGL LTR or LTRR Holes cannot be punched in transparencies envelopes tracing paper or labels The machine automatically selects how many holes to punch depending on the selected paper size Two holes LGL LTRR Three holes 11 x 17 LTR Platen Glass Hole Punched Area Hole P...

Page 130: ... IMPORTANT If the optional Finisher S1 is attached the Inner 2 Way Tray D1 cannot be attached NOTE The optional 3 Way Unit A1 is required to install the Inner 2 Way Tray D1 Collate Mode The prints are automatically collated into sets arranged in page order before they are delivered to the Inner 2 Way Tray D1 Group Mode All prints of the same original page are grouped together into sets before they...

Page 131: ...ray Guide Tilt up the output paper tray guide to catch the printouts c Paper Output Unit Pull out the Paper Output Unit to remove jammed paper See Inner 2 Way Tray D1 Optional on p 8 52 d Main Unit s Right Cover Open this cover when clearing a paper jam inside the main unit See Screens Indicating the Locations of Paper Jams on p 8 3 d c b a ...

Page 132: ... the same original page are grouped together into sets before they are delivered to the output tray Rotate Mode If originals of the same size are printed the prints are automatically collated into sets arranged in page order and are output in alternating directions to the output tray NOTE Rotate can only be selected when the Copy Tray J1 and the optional Inner 2 Way Tray D1 are attached Parts and ...

Page 133: ...ted make sure that The control card is inserted in the correct direction The control card is inserted as far as it can go An unusable control card is not inserted For example cards which are damaged or cards prohibited from use Insert a usable control card correctly For instructions on turning the power ON see Main Power and Control Panel Power on p 1 16 If the Card Reader C1 is attached the type ...

Page 134: ... Equipment Procedure before Using the Machine 1 Insert the control card into the card slot making sure that it is facing in the correct direction The Basic Features screen of the selected function appears on the touch panel display ...

Page 135: ...he control card The touch panel display returns to the screen for inserting the control card IMPORTANT Once you have removed the control card you cannot operate the machine until the control card is inserted again The control card must remain inserted to make copies with the Auto Start function until copying is complete ...

Page 136: ...can register for the password is seven If you enter fewer than seven digits the machine registers the password with leading zeros Example If 321 is entered 0000321 is registered You can set the page limit from 0 to 999 999 pages Changing the Password and Page Limit 1 Press Additional Functions System Settings If the System Manager ID and System Password have been set enter the System Manager ID an...

Page 137: ...Card Reader C1 3 29 3 Optional Equipment 2 Press Department ID Management NOTE If the desired setting is not displayed press or to scroll to the desired setting 3 Press Register ID Password ...

Page 138: ...s scrolling is useful when a large number of Department IDs are registered 5 Enter the new password up to seven digits using numeric keys You cannot store a password with only zeros as the number such as 0000000 If you enter a number that begins with zeros the leading zeros are ignored Example If 02 or 002 is entered 0000002 is stored NOTE If you make a mistake when entering the password press Cle...

Page 139: ...e limit restriction press Turn Limits On Off and Set Page Limits 7 Press On under the desired function s If you do not want to set a page limit restriction for a function press Off under the desired function s name NOTE Total Print Limit is the sum of Copy Limit and Print Limit ...

Page 140: ... if the Scan Limit is reached while the machine is scanning originals that are being fed from the optional feeder Those originals that were scanned before the limit is reached are not added to the scan count NOTE If you make a mistake when entering a number press Clear to clear the number You can set the page limit from 0 to 999 999 pages Once the page limit is reached copying scanning or printing...

Page 141: ...Card Reader C1 3 33 3 Optional Equipment 9 Press OK OK The page limits for the selected function s are set 10 If you would like to limit users to certain functions of the machine press Limit Functions ...

Page 142: ...f each item are shown below NOTE Fax appears only if the optional Super G3 FAX Board is installed Other is for functions other than the Copy Mail Box and Fax functions such as the Print and Network Scan functions 12 Press Done On Department ID Management is set for the selected function s Off Department ID Management is set only for copying or printing operations from computers ...

Page 143: ...number of pages that can be printed page limit minus the current page count is displayed on the screen as shown below The items that are displayed on the Copy Basic Features screen are explained below only the icon with the lower remaining number of sheets is displayed Total number of sheets remaining that can be copied or printed Remaining number of sheets that can be copied Copy Basic Features S...

Page 144: ...ems that are displayed on the Print screen are explained below only the icon with the lower remaining number of sheets is displayed Remaining number of sheets that can be scanned Total number of sheets remaining that can be copied or printed Remaining number of sheets that can be printed Scan Screen Print Screen ...

Page 145: ...x Basic Features Screen is explained below NOTE Only the page limits for functions that are set to On are displayed The Fax Basic Features screen appears only if the optional Super G3 FAX board is installed Remaining number of sheets that can be scanned Fax Basic Features Screen ...

Page 146: ...Card Reader C1 3 38 3 Optional Equipment Checking the Page Counts on a Control Card You can check the page counts on the control card you are currently using 1 Press System Monitor 2 Press Pg Ct Chk ...

Page 147: ...r was used by each department 1 Press Additional Functions System Settings Department ID Management If necessary see the screen shots in steps 1 and 2 of Changing the Password and Page Limit on p 3 28 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll ...

Page 148: ...from computers that do not correspond with a registered Department ID These prints are referred to as prints with unknown IDs The scan page totals that belong to scan jobs without a Department ID left blank are the number of pages that have been scanned from computers that do not correspond with a registered Department ID These scanned pages from computers are referred to as network scans with unk...

Page 149: ...on Press or to display the desired Department ID press or to display and view the desired page totals NOTE Press and hold down or to quickly and continuously scroll through the available Department ID pages Continuous scrolling is useful when a large number of Department IDs are registered ...

Page 150: ...To close the screen that is displayed while the machine is printing the Page Count List press Done The counter information can be printed only if 11 x 17 LGL LTR or LTRR plain recycled or color paper is loaded in a paper source that is set to On when you press Other displayed as Fax if the optional Super G3 FAX Board is installed to select a paper source in Drawer Eligibility For APS ADS in Common...

Page 151: ...Card Reader C1 3 43 3 Optional Equipment 4 Press Done 5 Press OK 6 Press Done repeatedly until the Basic Features screen appears ...

Page 152: ...mit on p 3 28 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Press Page Totals If necessary see the screen shot in step 2 of Checking and Printing Counter Information on p 3 39 3 Press Clear All Totals To clear one page tot...

Page 153: ...der C1 3 45 3 Optional Equipment 4 Press Yes If you do not want to clear the page totals press No The message Erased appears for approximately two seconds on the touch panel display The page totals are cleared ...

Page 154: ...Card Reader C1 3 46 3 Optional Equipment 5 Press Done 6 Press OK 7 Press Done repeatedly until the Basic Features screen appears ...

Page 155: ...e information on the Network Scan function see the Network ScanGear User s Guide The default settings are On for both Allow ID Unknown Printer Jobs and Allow ID Unknown Remote Scan Jobs 1 Press Additional Functions System Settings Department ID Management If necessary see the screen shots in steps 1 and 2 of Changing the Password and Page Limit on p 3 28 If the System Manager ID and System Passwor...

Page 156: ...istered Department ID Off The machine does not accept print jobs from computers that do not correspond with a registered Department ID and you must insert a control card to operate the machine On The machine accepts network scan jobs from computers that do not correspond with a registered Department ID Off The machine does not accept network scan jobs from computers that do not correspond with a r...

Page 157: ... Type of Paper in a Paper Source 4 31 Function Keys That Reactivate the Machine 4 34 Energy Consumption in the Sleep Mode 4 36 Output Tray Designation 4 38 Setting the Printing Priority 4 43 Standard Paper for the Stack Bypass 4 44 Setting the Speed or Print Side Priority 4 49 Standard Local Print Settings 4 51 Changing the Language Shown on the Touch Panel Display 4 54 Reversing the Contrast of t...

Page 158: ...4 2 4 Customizing Settings 4 Customizing Settings Exposure Recalibration 4 74 Automatic Feeder Cleaning 4 75 ...

Page 159: ...nable you to customize the machine s various settings NOTE Settings specified from the Additional Functions screen are never changed when you press Reset Accessing the Additional Functions Screen 1 Press Additional Functions The Additional Functions screen is displayed 2 Select an Additional Functions setting ...

Page 160: ...r an overview of all the settings you can change from the Additional Functions screen see Additional Functions Settings Table on p 4 5 NOTE The Common Settings Adjustment Cleaning System Settings and Copy Settings screens consist of a list of individual settings Press or to scroll to the desired setting ...

Page 161: ...onal Functions screen For more information consult the following guides Copy Settings Copying Guide Custom Fax Settings and Report Settings Facsimile Guide Mail Box Settings Mail Box Guide Printer Settings and Report Settings UFR II Printer Guide Network Settings and Report Settings Network Guide Remote UI Settings Remote UI Guide The Additional Functions Screen ...

Page 162: ...ted Function p 4 20 Audible Tones Entry Tone On 1 Off Error Tone On 1 Off Job Done Tone On 1 Off p 4 22 Inch Entry On 1 Off p 4 23 Drawer Eligibility For APS ADS Copy Printer Mail Box Other Fax Stack Bypass On Off 1 All Other Paper Sources On 1 Off Copy Consider Paper Type On Off 1 p 4 25 Envelope Cassette Env 1 COM10 1 ISO B5 Monarch ISO C5 DL Yougata 4 Env 2 COM10 1 ISO B5 Monarch ISO C5 DL Youg...

Page 163: ... 1 Fax 1 Other 1 If the Optional Inner 2 Way Tray D1 Is Attached Tray A Tray B Copy 1 Printer Fax Other Copy Printer 1 Fax 1 Other 1 If the Optional Inner 2 Way Tray D1 and Copy Tray J1 Are Attached Tray A Tray B Tray C Copy 1 Printer Fax Other Copy Printer 1 Fax Other Copy Printer Fax 1 Other 1 If the Optional Finisher S1 and Additional Finisher Tray B1 Are Attached Tray A Tray B Copy 1 Printer F...

Page 164: ... Priority Copy 1 1 2 3 Printer 1 2 1 3 Other 1 2 3 1 p 4 43 Stack Bypass Standard Settings On Off 1 p 4 44 Paper Feed Method Switch Speed 1 Print Side p 4 49 Standard Local Print Settings Paper Select All Paper Sources Auto 1 Copies 1 1 to 9 999 sets Finisher p 4 51 If No Finisher Is Attached or Only the Optional Inner 2 Way Tray D1 Is Attached Do Not Collate Collate 1 Rotate Collate Group Rotate ...

Page 165: ...n Off 1 p 4 54 Reversed Display B W On Off 1 p 4 55 Job Duration Display Copy On Off 1 Inbox On Off 1 Other On Off 1 p 4 57 Limited Functions Mode 2 On Off 1 p 4 58 Shutdown Mode Press Start p 1 21 Initialize Common Settings Initialize p 4 60 Item Settings Applicable Page Date Time Settings Date and Time Setting 12 digit number Time Zone GMT 12 00 to GMT 12 00 GMT 05 00 1 Daylight Saving Time On 1...

Page 166: ...rity Kit is installed in a PC to which this machine is connected 4 See the Facsimile Guide Item Settings Applicable Page Zoom Fine Adjustment X Y 1 0 to 1 0 in 0 1 increments 0 0 1 p 4 72 Exposure Recalibration Light Dark 1 to 9 levels 5 1 p 4 74 Feeder Cleaning 2 Press Start p 4 75 Item Settings Applicable Page Custom Settings Fax 2 4 TX Report On For Error Only 1 Off Report With TX Image On 1 Of...

Page 167: ...st User s Data List Print List Print List Network 2 5 Print List Printer 2 6 Item Settings Applicable Page System Manager Settings p 6 2 System Manager 32 characters maximum System Manager ID Seven digit number maximum System Password Seven digit number maximum E mail Address 64 characters maximum Contact Information 32 characters maximum Comment 32 characters maximum Department ID Management p 6 ...

Page 168: ...e Facsimile Guide 7 See the Remote UI Guide Item Settings Applicable Page Communications Settings 2 4 Send Start Speed 33600 bps 1 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps Receive Start Speed 33600 bps 1 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps Forward Settings On Off 1 Memory Lock Settings On Off 1 PIN Code Access On Off 1 Receive Password 20 digits maximum Remote UI On Off 2 On 1 Off U...

Page 169: ...tem Settings Applicable Page Device Info Settings p 6 37 Device Name 32 characters maximum Location 32 characters maximum Network Settings 2 5 Clear Message Board Clear p 6 39 Auto Online Offline 2 p 6 41 Auto Online On Off 1 p 6 41 Auto Offline On Off 1 p 6 43 Restrict New Addresses 2 On Off 1 4 License Registration 24 characters maximum p 6 45 Item Settings Applicable Page Standard Key 1 Setting...

Page 170: ... Settings 4 Standard Key Settings Various modes No Settings 1 Unit Telephone 20 digits maximum Unit Name 24 characters maximum Sender s Names TTI 01 to 99 Register Edit Erase TX Terminal ID On 1 Printing Position Inside Outside 1 Display Destination Name On 1 Off Telephone Mark FAX 1 TEL Off Density Control 1 to 9 levels 5 1 Tel Line Type Pulse Tone 1 Volume Control Alarm Volume 0 to 8 levels 4 1 ...

Page 171: ...s 1 to 10 times 2 times 1 Redial Interval 2 to 99 minutes 2 minutes 1 Off Printer Settings Select Cassette Switch A On 1 Off Switch B On 1 Off Switch C On 1 Off Switch D On 1 Off Receive Reduction On 1 RX Reduction Auto 1 Fixed Reduction Reduce Reduce Direction Vertical Horizontal Vertical Only 1 Off Two sided Print On Off 1 2 On 1 Log On Off 1 Register Destinations Register Erase RX Settings ECM ...

Page 172: ...iate optional equipment is attached 10 See the Mail Box Guide Printer Settings See the UFR II Printer Guide Item Settings Applicable Page Inboxes Settings Inbox No 00 to 99 Register Name 24 characters maximum Password Seven digits maximum Doc Auto Erase 0 Off 1 2 3 6 12 hours 1 2 3 1 7 30 days Initialize 10 Photo Mode On Off 1 Standard Scan Settings Store Initialize ...

Page 173: ...layed when you turn ON the main power or after the Auto Clear mode initiates The System Monitor screen can also be specified as the initial screen NOTE Initial Function is displayed only if the optional UFR II Printer Kit is installed The default settings are 1 Press Additional Functions Common Settings Select Initial Function Copy Set System Monitor as the Initial Function Off Set Device as the d...

Page 174: ...ed setting 3 Select Copy Mail Box or Fax press OK Fax appears only if the optional Super G3 FAX Board is installed When the main power is turned ON or after the Auto Clear mode initiates If you select Copy The Copy Basic Features screen appears If you select Mail Box The Inbox Selection screen appears If you select Fax The Fax Basic Features screen appears ...

Page 175: ...layed when the main power is turned ON or after the Auto Clear mode initiates The selected mode is set NOTE If you do not want to set the Device status screen as the default screen when you press System Monitor press Off under Set Device as the default for System Monitor If you select Off the Copy Job Status screen is displayed by default when you press System Monitor 4 Press Done repeatedly until...

Page 176: ...ar mode initiates NOTE Auto Clear Setting is displayed only if the optional UFR II Printer Kit is installed The time necessary for Auto Clear to initiate can be set See Auto Clear Time on p 4 68 The default setting is Initial Function 1 Press Additional Functions Common Settings Auto Clear Setting NOTE If the desired setting is not displayed press or to scroll to the desired setting ...

Page 177: ...ample if you set the System Monitor screen as the initial screen and Auto Clear initiates while a settings screen for the Mail Box function is shown the display returns to the System Monitor screen Selected Function The display returns to the main screen of the function that was displayed before the Auto Clear mode activated For example if you set the System Monitor screen as the initial screen an...

Page 178: ... On 1 Press Additional Functions Common Settings Audible Tones NOTE If the desired setting is not displayed press or to scroll to the desired setting Entry Tone When pressing keys on the control panel or keys on the touch panel display Error Tone When a malfunction occurs e g paper jam or operational error Job Done Tone After a job completes e g outputting stapling or faxing is complete ...

Page 179: ... this setting ensures that the key for entering values in inches is displayed on the various numeric entry screens The default entry mode for numeric values is inches but you can change it to millimeters by turning the Inch Entry mode Off NOTE Even if Inch Entry is set to On you still have the option to enter measurements in millimeters by pressing mm on the various numeric entry screens The defau...

Page 180: ... Press Additional Functions Common Settings Inch Entry NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Select On or Off press OK The selected mode is set 3 Press Done repeatedly until the Basic Features screen appears ...

Page 181: ...elects the appropriate paper size paper source based on the original s size and copy ratio settings when making a copy or the set ratio of the image when receiving a fax ADS Auto Drawer Switching If a paper source runs out of paper during a continuous print job the machine automatically selects another paper source with the same paper size and begins feeding paper from that paper source The defaul...

Page 182: ...lled Other is displayed if the optional Super G3 Fax Board is not installed and sets the paper drawers to be used for printing reports Fax is displayed if the optional Super G3 Fax Board is installed and sets the paper drawers to be used for printing reports Only the optional UFR II Printer Kit is installed The optional UFR II Printer Kit and Super G3 Fax Board are installed ...

Page 183: ...4 Customizing Settings 4 Select On or Off for the stack bypass and the other paper sources press OK Details of each item are shown below On Makes the paper source eligible for APS ADS Off Makes the paper source ineligible for APS ADS ...

Page 184: ...ginal paper source runs out of paper unless another paper source is loaded with the same paper size and type For more information on stored paper types see Identifying the Type of Paper in a Paper Source on p 4 31 If Consider Paper Type is set to Off paper is fed from another paper source when paper in the current paper source runs out as long as the same paper size is loaded in that paper source ...

Page 185: ...l to ENV The envelope cassette can hold the following six types of envelopes COM10 ISO B5 Monarch ISO C5 DL and Yougata 4 IMPORTANT This procedure is necessary only if the optional Envelope Feeder Attachment C1 is attached NOTE The default settings are ENV 1 COM10 ENV 2 COM10 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on ...

Page 186: ...ettings 3 Press ENV 1 or ENV 2 select the envelope type press OK Make sure that the selected envelope type is the same envelope type loaded in the paper source The selected mode is set 4 Press Done repeatedly until the Basic Features screen appears ...

Page 187: ...ce appear on the paper selection screen IMPORTANT Be sure to correctly set the paper type If the type of paper is not set correctly it could adversely affect the quality of the image Moreover the fixing unit may become dirty and require a service repair or the paper could jam 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on ...

Page 188: ...h you want to register the paper type The numbers on the screen represent the following paper sources The optional Feeder DADF N1 Finisher S1 Additional Finisher Tray B1 and Cassette Feeding Unit Y2 are attached Paper Drawer 1 Paper Drawer 2 Paper Drawer 3 optional Paper Drawer 4 optional ...

Page 189: ...ype setting is the same paper type that is loaded in the paper source The selected mode is set NOTE For more information on paper types see Available Paper Stock on p 2 45 5 Press Done repeatedly until the Basic Features screen appears NOTE The registered paper type information is displayed through the use of icons on the paper selection screen as shown below ...

Page 190: ...set COPY FAX MAIL BOX and SCAN as the keys to reactivate the machine from the sleep mode NOTE The default setting is Off 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on p 4 17 2 Press or until Function Key Wake Up appears press Function Key Wake Up ...

Page 191: ...Specifying Common Settings 4 35 4 Customizing Settings 3 Select On or Off press OK The selected mode is set 4 Press Done repeatedly until the Basic Features screen appears ...

Page 192: ... start up after powering ON the machine consumes the same amount of energy as when the energy consumption level is set to Low The default setting is Low 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on p 4 17 The Daily Activity Report Time setting for the Fax function is set to On 1 See Chapter 7 Printing Communication Repor...

Page 193: ... shown below The selected mode is set NOTE If Energy Consumption in Sleep Mode is set to Low it may take more than 10 seconds for the touch panel to be displayed after pressing the control panel power switch Low Energy consumption in the Sleep mode is low but it takes longer to recover from the Sleep mode High Energy consumption in the Sleep mode is high but it takes shorter to recover from the Sl...

Page 194: ... if the following options are attached The output trays indicated by Tray A B and C differ according to the options attached to the machine Options Attached Default Settings Tray A B C Copy Tray J1 Tray A Tray B Copy Printer Fax Other Inner 2 Way Tray D1 Tray A Tray B Copy Printer Fax Other Inner 2 Way Tray D1 and Copy Tray J1 Tray A Tray B Tray C Copy Printer Fax Other Finisher S1 and Additional ...

Page 195: ...ngs If necessary see the screen shot in step 1 of Initial Function at Power ON on p 4 17 2 Press or until Tray Designation appears press Tray Designation Finisher S1 and Copy Tray J1 Tray A Tray B Copy Printer Fax Other Finisher S1 Additional Finisher Tray B1 and Copy Tray J1 Tray A Tray B Tray C Copy Printer Fax Other Options Attached Default Settings Tray A B C ...

Page 196: ...t the functions for which to designate output Trays A B and C press OK The optional Feeder DADF N1 Cassette Feeding Unit Y2 and Inner 2 Way Tray D1 are attached The optional Feeder DADF N1 Cassette Feeding Unit Y2 Inner 2 Way Tray D1 and Copy Tray J1 are attached ...

Page 197: ...e Feeding Unit Y2 Finisher S1 and Additional Finisher Tray B1 are attached The optional Feeder DADF N1 Cassette Feeding Unit Y2 Finisher S1 and Copy Tray J1 are attached The optional Feeder DADF N1 Cassette Feeding Unit Y2 Finisher S1 Copy Tray J1 and Additional Finisher Tray B1 are attached ...

Page 198: ... from getting lost If the optional Finisher S1 and Copy Tray J1 are attached and the Staple mode is set the sheets are output to Tray A regardless of the Tray Designation settings If the optional Finisher S1 and Copy Tray J1 are attached and the following paper is selected the sheets are output to Tray A regardless of the Tray Designation settings nonstandard envelopes heavy paper transparencies l...

Page 199: ...rity printing does not take place until the current job is complete However if the current job is paused the printing of a job that belongs to a function with a higher set priority may start depending on the settings The default settings are 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on p 4 17 2 Press or until Printing Pr...

Page 200: ...he Basic Features screen appears Standard Paper for the Stack Bypass You can set the paper size and type that the stack bypass uses beforehand This setting is useful if you always load the same paper size and type into the stack bypass If the Stack Bypass Standard Settings are stored when using the optional Fax function you can also use the stack bypass to receive faxes IMPORTANT When printing on ...

Page 201: ...ying the Drawer Eligibility for APS ADS setting See Auto Paper Selection Auto Drawer Switching on p 4 25 The default setting is Off 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on p 4 17 2 Press or until Stack Bypass Standard Settings appears press Stack Bypass Standard Settings 3 Press On Store If you press Off proceed to ...

Page 202: ...ttings 4 Select the desired paper size If you want to select a standard paper size Select the desired paper size press Next NOTE To select an A or B series paper size press A B size If you want to select a nonstandard paper size Press Free Size Next ...

Page 203: ...ngs If you want to select an envelope size Press Envelope Select the envelope type press OK The display returns to the paper size selection screen IMPORTANT If the envelope type is not selected correctly a paper jam will occur Press OK proceed to step 6 ...

Page 204: ...TR is selected as the paper size If you select Envelope Transparency Tracing Paper or Labels make sure that you do not specify any Finisher modes Collate Group or Staple For more information on paper types see Available Paper Stock on p 2 45 6 Press OK The selected mode is set 7 Press Done repeatedly until the Basic Features screen appears ...

Page 205: ...ake one or two sided prints on preprinted paper paper which has logos or patterns already printed on it without changing the orientation of the paper loaded in a paper source NOTE The default settings for all of the paper sources are Speed 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on p 4 17 2 Press or until Paper Feed Me...

Page 206: ...efore to maximize the printing speed load the paper manually as follows One Sided Print Load the paper face up in a paper drawer or face down into the stack bypass The side facing up in the paper drawer and the side facing down in the stack bypass are the sides printed on Two Sided Print Load the paper face down in a paper drawer or face up in the stack bypass The side facing down in the paper dra...

Page 207: ...ettings before printing a document that has been sent from a computer and stored in an inbox The Standard Local Print Settings are Paper Select Paper source Auto 1 Copies 1 1 Finisher No finisher is attached or only the optional Inner 2 Way Tray D1 is attached Do Not Collate Collate 1 Rotate Collate Group Rotate Group The optional Finisher S1 is attached Do Not Collate Collate Offset Collate 1 Gro...

Page 208: ...tomizing Settings 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on p 4 17 2 Press or until Standard Local Print Settings appears press Standard Local Print Settings ...

Page 209: ... selected mode is set 4 Press Done repeatedly until the Basic Features screen appears Paper Select Select the paper source Copies Set the number of copies from 1 to 9 999 sets Finisher Set the type of collating Two sided Print Set whether to perform two sided printing Erase Document After Printing Set whether to erase a document from memory after it prints Merge Documents Set whether to merge docu...

Page 210: ... characters are restricted and cannot be entered To be able to enter all characters set Language Switch to Off Even if Language Switch is set to On there are some languages that cannot be displayed The default setting is Off 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on p 4 17 2 Press or until Language Switch appears pres...

Page 211: ... properly in the language that you just selected In this case restart the machine turn the machine OFF and then back ON Reversing the Contrast of the Touch Panel Display You can reverse the contrast on the touch panel display for better viewing The Reversed Display mode reverses the light and dark areas on the touch panel display If you find it hard to read what is being shown on the touch panel d...

Page 212: ...OK Details of each item are shown below The touch panel display s contrast changes 4 Press Done repeatedly until the Basic Features screen appears On The colors of the touch panel display screen are reversed i e the areas that are normally light become dark and the dark areas become light Off The touch panel display screen returns to its default colors ...

Page 213: ...s Approx Prt Time approximate printing time on the screen that is displayed when the machine is printing Even if Job Duration Display is set to On the wait time is not displayed if the wait time is less than one minute The default setting is Off for all functions 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on p 4 17 2 Pres...

Page 214: ...ate and Staple you can temporarily limit the use of these finishing modes by setting Limited Functions Mode to On In addition when the Service Call Message screen appears indicating the malfunction of the Finisher mode you can clear the Service Call Message screen by setting Limited Functions Mode to On However after Limited Functions Mode is deactivated the Service Call Message screen may appear ...

Page 215: ...he screen shot in step 1 of Initial Function at Power ON on p 4 17 2 Press or until Limited Functions Mode appears press Limited Functions Mode 3 Select On or Off press OK The selected mode is set NOTE Limited Functions Mode is only enabled after you restart the machine the main power switch is turned OFF then back ON ...

Page 216: ...anguage Switch to On and then return the Common Settings to their default settings Language Switch is turned Off but the language shown on the touch panel display remains unchanged See Changing the Language Shown on the Touch Panel Display on p 4 54 1 Press Additional Functions Common Settings If necessary see the screen shot in step 1 of Initial Function at Power ON on p 4 17 2 Press or until Ini...

Page 217: ...ss Yes To cancel initializing the Common Settings press No The message Initialized appears for approximately two seconds on the touch panel display The Common Settings are returned to their defaults 4 Press Done repeatedly until the Basic Features screen appears ...

Page 218: ...lso specify to automatically synchronize the date and time with a server on the network from the Additional Functions screen See Chapter 3 Using a TCP IP Network in the Network Guide GMT The time at the Greenwich Observatory in England is called GMT Greenwich Mean Time Time Zone The standard time zones of the world are expressed globally in terms of the difference in hours up to 12 hours from GMT ...

Page 219: ...Timer Settings 4 63 4 Customizing Settings 1 Press Additional Functions Timer Settings 2 Press Date Time Settings ...

Page 220: ...ll four digits of the year and the time in 24 hour notation as four digits including zeros without a space NOTE If you make a mistake when entering values press Clear enter the values again starting with the month If you are setting the Time Zone Press Time Zone Settings select the time zone in which the machine is located press OK Examples May 6 0506 7 05 a m 0705 11 18 p m 2318 ...

Page 221: ...setting Daylight Saving Time Press DaylightSaving Time Settings On Start Date Select the month and day from the Month and Day drop down lists respectively Press or to enter the time of day you want Daylight Saving Time to take effect press OK Eastern time US Canada GMT 5 00 Central time US Canada GMT 6 00 Mountain time US Canada GMT 7 00 Pacific time US Canada GMT 8 00 ...

Page 222: ...ne hour forward at the specified date and time The default setting is On Between 2 00 a m on the first Sunday of April and 2 00 a m on the last Sunday of October You can also use numeric keys to enter the time and Clear to clear your entry You can change the value entered under Time by pressing or even if you entered the value using numeric keys The time can be set in one hour increments from 0 to...

Page 223: ... certain period of time after the last print job or key operation is performed the control panel power switch automatically switches OFF to save power The machine has entered the Sleep mode NOTE The default setting is 2 minutes 1 Press Additional Functions Timer Settings Auto Sleep Time 2 Press or to specify the desired Auto Sleep Time press OK ...

Page 224: ...for a certain period of time after the last print job or key operation is performed the display returns to the Basic Features screen standard settings of the selected function This period of time is called the Auto Clear Time The Auto Clear Time mode can be set from 0 to 9 minutes in one minute increments and can also be set to Off NOTE If 0 is selected the Auto Clear Time mode is not set The defa...

Page 225: ...o specify the desired Auto Clear Time press OK The Auto Clear Time can be set from 0 to 9 minutes in one minute increments You can also enter values using numeric keys The selected mode is set 3 Press Done repeatedly until the Basic Features screen appears ...

Page 226: ...etting Range Daily from Sunday to Saturday 00 00 to 23 59 in one minute increments If the Auto Sleep Time and Daily Timer modes are both set the Auto Sleep Time setting has priority By default the Daily Timer Settings are not set 1 Press Additional Functions Timer Settings Daily Timer Settings 2 Select the day of the week enter the time using numeric keys press OK ...

Page 227: ...s without a space If you make a mistake when entering the time select the day of the week again enter another four digit number You can also press Clear to clear the incorrect values The selected mode is set 3 Press Done repeatedly until the Basic Features screen appears Examples 7 05 a m 0705 11 18 p m 2318 ...

Page 228: ...ark position It is recommended that you clean and adjust the machine regularly Zoom Fine Adjustment When you print a copy or document from an inbox a slight difference in size may occur between the size of the original image and the size of the copied printed image In this case you can perform a fine adjustment to compensate for this difference Follow the procedure below to adjust the machine 1 Pr...

Page 229: ...ing 3 Press or to adjust the percentage press OK The adjustment can be made within the range shown below If you are making an adjustment to either the X horizontal or Y vertical direction press or to enter a value for that direction only The selected mode is set X horizontal direction 1 0 to 1 0 in 0 1 increments Y vertical direction 1 0 to 1 0 in 0 1 increments ...

Page 230: ...u can recalibrate the exposure adjustment scale if differences between the image on the original and the print occur NOTE The default setting is in the middle 5 on a scale of 1 to 9 1 Press Additional Functions Adjustment Cleaning Exposure Recalibration NOTE If the desired setting is not displayed press or to scroll to the desired setting ...

Page 231: ...iginals have black streaks or appear dirty after scanning them through the optional feeder clean the rollers of the feeder by repeatedly feeding blank sheets of paper through it IMPORTANT This procedure is necessary only if the optional Feeder DADF N1 is attached NOTE It takes approximately 20 seconds to clean the feeder 1 Press Additional Functions Adjustment Cleaning If necessary see the screen ...

Page 232: ...Press or until Feeder Cleaning appears press Feeder Cleaning 3 Place 10 sheets of blank paper into the feeder press Start Make sure that you fan the sheets of paper well Use LTR paper 16 to 20 lb bond 60 to 80 g m2 To cancel feeder cleaning press Cancel ...

Page 233: ...te the message Finished cleaning the feeder appears for approximately two seconds on the touch panel display The display returns to the Adjustment Cleaning screen NOTE To cancel feeder cleaning while it is in progress press Cancel 4 Press Done repeatedly until the Basic Features screen appears The feeder is clean Try scanning again ...

Page 234: ...Adjusting the Machine 4 78 4 Customizing Settings ...

Page 235: ...the counter and how to use the System Monitor screen to change or check the status of print and copy jobs Checking the Counter 5 2 Checking Job Status 5 3 Copy Print Job Details 5 8 Priority Printing 5 10 Handling Print Jobs Sent from Computers 5 12 Printing Secured Documents 5 15 ...

Page 236: ... counts 1 Press Counter Check on the control panel The various counts are shown on the touch panel display NOTE Press Device Config to display the Product Name Main Board Version Controller Version Scanner Version and Finisher Version press Done 2 Press Done The display returns to the Basic Features screen 1 2 3 4 5 6 7 8 9 0 ...

Page 237: ...es You can also view a list of error messages NOTE The optional UFR II Printer Kit must be installed to check the status of jobs and the device If the optional iR Security Kit is activated by registering a license key and Job Log Display in System Settings from the Additional Functions screen is set to Off the following items are not displayed on the System Monitor screen Copy Fax and Print job lo...

Page 238: ...rent status of the machine If a job type Copy Fax or Print is selected Press Status to check the jobs currently being processed or waiting to be processed The example above shows the screen that is displayed when Print is selected If Fax is selected press TX Job Status or RX Job Status instead NOTE For instructions on checking the status of Fax or Receive jobs see Chapter 4 Checking Changing the F...

Page 239: ...en processed The log is organized according to the type of job Press Job Type select the type of job whose log you want to check NOTE The table below describes the icons that are displayed on the status and log screens Icon Job Status Description Executing Waiting Error Canceling Paused Secured Print Sent ...

Page 240: ...ail Box Job Print Job Report Print Job The status of the device and the current job are displayed here The remaining amount of available system memory is displayed in percentage The remaining amount of paper the paper type and paper size loaded in the paper drawers and optional Cassette Feeding Unit Y2 are displayed This area displays recovery procedures for problems such as clearing a paper jam o...

Page 241: ...les to display the remaining amount of toner and staples When you are finished checking the status of the consumables press Done NOTE All displays are approximations of the actual amount of consumables remaining 3 Press Done The display returns to the Basic Features screen ...

Page 242: ... pages NOTE The optional UFR II Printer Kit must be installed to check the details of copy and print jobs If the optional iR Security Kit is activated by registering a license key and Job Log Display in System Settings from the Additional Functions screen is set to Off the following items are not displayed on the System Monitor screen Copy Fax and Print job logs 1 Press System Monitor select the j...

Page 243: ...ails 5 9 5 Checking Job and Device Status 2 Press Status or Log select the job whose details you want to check press Details 3 Check the detailed information press Done repeatedly until the Basic Features screen appears ...

Page 244: ...s Priority Printing You can change the printing priority of a job so that it is printed right after the current job is complete NOTE The optional UFR II Printer Kit must be installed to perform priority printing 1 Press System Monitor Print 2 Press Status ...

Page 245: ...Priority Printing 5 11 5 Checking Job and Device Status 3 Select the job for priority printing press Print Next 4 Press Done The display returns to the Basic Features screen ...

Page 246: ...ou can temporarily stop a print job sent from a computer or skip a print error if it occurs NOTE The optional UFR II Printer Kit must be installed to handle print jobs that have been sent from computers 1 Press System Monitor Print If necessary see the screen shot in step 1 of Priority Printing on p 5 10 2 Press Status ...

Page 247: ...Handling Print Jobs Sent from Computers 5 13 5 Checking Job and Device Status 3 Select the desired job press Details 4 Press ...

Page 248: ...ntinue the print job even if a print error occurs by pressing Auto Continue However the print output may not be as expected depending on the type of print error If printing is canceled from a computer or if the data is less than one page the print job may not be processed correctly Press Form Feed to force the print data remaining in memory to be printed out 6 When you are finished handling the pr...

Page 249: ...d Secured documents are erased after they are printed You cannot change the print settings of secured documents A large secured print job with many pages may be canceled by the machine A canceled secured print job does not appear on the Print job status screen The machine can process up to 8 100 pages per secured print job however if the machine is being used for other jobs or operations such as t...

Page 250: ...Printing Secured Documents 5 16 5 Checking Job and Device Status 2 Press Status 3 Select the desired secured document press Secured Print ...

Page 251: ...he computer Once the correct password is entered the machine is ready to print the document To cancel printing the secured document press Cancel on the Secured Print screen Printing starts NOTE If there is a current or reserved job the machine starts printing the secured document after the current or reserved job is complete 5 Press Done The display returns to the Basic Features screen ...

Page 252: ...Printing Secured Documents 5 18 5 Checking Job and Device Status ...

Page 253: ...6 7 Registering the Department ID Password and Page Limit 6 8 Changing the Password and Page Limit 6 15 Erasing the Department ID and Password 6 19 Checking and Printing Counter Information 6 23 Clearing Page Totals 6 27 Accepting Print and Scan Jobs with Unknown IDs 6 31 Remote UI 6 34 Device Information Settings 6 37 Clearing the Message Board 6 39 Auto Online Offline 6 41 Auto Online 6 41 Auto ...

Page 254: ...r ID Numbers 1 to 300 are reserved for control cards by default For instructions on entering characters see Entering Characters from the Touch Panel Display on p 2 22 You can enter a maximum of 32 characters for a name contact or comment and 64 characters for an e mail address The maximum number of digits that you can store for the System Manager ID and System Password is seven If you enter fewer ...

Page 255: ...ager Settings 6 3 6 System Manager Settings 2 Press System Manager Settings NOTE If the desired setting is not displayed press or to scroll to the desired setting 3 Press System Manager enter the System Manager s name press OK ...

Page 256: ... number such as 0000000 If you enter a number that begins with zeros the leading zeros are ignored Example If 02 or 002 is entered 0000002 is stored NOTE If you make a mistake when entering a number press Clear to clear the entire number 5 Press System Password enter a number up to seven digits using numeric keys press Next You cannot store a System Password with only zeros as the number such as 0...

Page 257: ...r 002 is entered 0000002 is stored NOTE If you make a mistake when entering the password press Clear to clear the password 6 Press E mail Address enter the System Manager s e mail address press OK 7 Press Contact Information enter the contact information for the System Manager press OK ...

Page 258: ...tem Manager Settings 8 Press Comment enter any comment for the System Manager press OK 9 Once you have completed all of the settings press OK To cancel storing the System Manager Settings press Cancel The display returns to the Basic Features screen ...

Page 259: ...f Register the Department ID and password Set page limits for scans prints and copies Set whether to use Department ID Management for the Mail Box Fax and Network Scan functions If the Copy function is specified it is automatically restricted when Department ID Management is set Set up copy scan and print restrictions IMPORTANT If the optional Card Reader C1 is attached Department ID Management is...

Page 260: ...tment ID Management If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Press On If you do not want to store a Department ID password or page limit restriction press Off proceed to step 13 ...

Page 261: ...Department ID Management 6 9 6 System Manager Settings 3 Press Register ID Password 4 Press Register ...

Page 262: ...th only zeros as the number such as 0000000 If you enter a number that begins with zeros the leading zeros are ignored Example If 02 or 002 is entered 0000002 is stored NOTE If you make a mistake when entering a number press Clear to clear the entire number If you do not want to set a password you can use the machine by entering only the Department ID 6 If you want to set a page limit restriction ...

Page 263: ...age Limit next to On Off of the desired function s enter the page limit restriction using numeric keys IMPORTANT The machine stops sending a fax if the Scan Limit is reached while faxing a document either from memory or directly to the recipient The machine stops scanning if the Scan Limit is reached while the machine is scanning originals that are being fed from the optional feeder Those original...

Page 264: ...rom 0 to 999 999 pages Once the page limit is reached copying scanning or printing is not possible The page limit refers to the number of printed surfaces Therefore a two sided print is counted as two pages 9 Press OK OK The page limit s for the selected function s are set 10 If you would like to limit users to certain functions of the machine press Limit Functions ...

Page 265: ...u want to limit using Department ID Management press OK Details of each item are shown below NOTE Fax appears only if the optional Super G3 FAX Board is installed 12 Press Done On Department ID Management is set for the selected function s Off Department ID Management is set only for copying or printing operations from computers ...

Page 266: ...ess OK NOTE If you selected On in step 2 pressing OK activates Department ID Management 14 Press Done repeatedly until the screen below appears NOTE For instructions on entering the Department ID and password see Entering the Department ID and Password on p 2 27 ...

Page 267: ...ystem Settings Department ID Management If necessary see the screen shot in step 1 of Registering the Department ID Password and Page Limit on p 6 8 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Press On Register ID Passwo...

Page 268: ...ontinuous scrolling is useful when a large number of Department IDs are registered 4 Enter the new password up to seven digits using numeric keys You cannot store a password with only zeros as the number such as 0000000 If you enter a number that begins with zeros the leading zeros are ignored Example If 02 or 002 is entered 0000002 is stored NOTE If you make a mistake when entering the password p...

Page 269: ...ge the page limit restriction if necessary Press On under the desired function s Press Page Limit next to On Off of the desired function s enter the page limit restriction using numeric keys Press OK OK If you do not want to set a page limit restriction for a function press Off under the desired function s name The page limit s for the selected function s are set ...

Page 270: ...You can set the page limit from 0 to 999 999 pages Once the page limit is reached copying scanning or printing is not possible The page limit refers to the number of printed surfaces Therefore a two sided print is counted as two pages 7 Press Done 8 Press OK NOTE If you selected On in step 2 pressing OK activates Department ID Management ...

Page 271: ...gh the optional Card Reader C1 you cannot delete the Department ID 1 Press Additional Functions System Settings Department ID Management If necessary see the screen shot in step 1 of Registering the Department ID Password and Page Limit on p 6 8 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired...

Page 272: ...ase NOTE Press and hold down or to quickly and continuously scroll through the available Department ID pages Continuous scrolling is useful when a large number of Department IDs are registered 4 Press Yes If you do not want to erase the selected Department ID and all of its settings press No The selected Department ID and all of its settings are erased ...

Page 273: ...Department ID Management 6 21 6 System Manager Settings 5 Press Done 6 Press OK NOTE If you selected On in step 2 pressing OK activates Department ID Management ...

Page 274: ...Management 6 22 6 System Manager Settings 7 Press Done repeatedly until the screen below appears NOTE For instructions on entering the Department ID and password see Entering the Department ID and Password on p 2 27 ...

Page 275: ...ctions System Settings Department ID Management If necessary see the screen shot in step 1 of Registering the Department ID Password and Page Limit on p 6 8 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Press On Page Total...

Page 276: ... without a Department ID left blank are the number of pages that have been scanned from computers that do not correspond with a registered Department ID These scanned pages from computers are referred to as network scans with unknown IDs If you only want to check the counter information Press or to display the desired Department ID press or to display and view the desired page totals NOTE Press an...

Page 277: ...Cancel To close the screen that is displayed while the machine is printing the Page Count List press Done The counter information can be printed only if 11 x 17 LGL LTR or LTRR plain recycled or color paper is loaded in a paper source that is set to On when you press Other displayed as Fax if the optional Super G3 FAX Board is installed to select a paper source in Drawer Eligibility For APS ADS in...

Page 278: ...Department ID Management 6 26 6 System Manager Settings 4 Press Done 5 Press OK NOTE If you selected On in step 2 pressing OK activates Department ID Management ...

Page 279: ...tments 1 Press Additional Functions System Settings Department ID Management If necessary see the screen shot in step 1 of Registering the Department ID Password and Page Limit on p 6 8 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired ...

Page 280: ...stem Manager Settings 3 Press Clear All Totals To clear one page total at a time by department press or to display the desired department select the department press Clear 4 Press Yes If you do not want to clear the page totals press No ...

Page 281: ...Department ID Management 6 29 6 System Manager Settings The message Erased appears for approximately two seconds on the touch panel display The page totals are cleared 5 Press Done ...

Page 282: ...ess OK NOTE If you selected On in step 2 pressing OK activates Department ID Management 7 Press Done repeatedly until the screen below appears NOTE For instructions on entering the Department ID and password see Entering the Department ID and Password on p 2 27 ...

Page 283: ...information on the Network Scan function see the Network ScanGear User s Guide The default settings are On for both Allow ID Unknown Printer Jobs and Allow ID Unknown Remote Scan Jobs 1 Press Additional Functions System Settings Department ID Management If necessary see the screen shot in step 1 of Registering the Department ID Password and Page Limit on p 6 8 If the System Manager ID and System P...

Page 284: ...registered Department ID Off The machine does not accept print jobs from computers that do not correspond with a registered Department ID and you must enter a Department ID and password to operate the machine On The machine accepts network scan jobs from computers that do not correspond with a registered Department ID Off The machine does not accept network scan jobs from computers that do not cor...

Page 285: ...Management 6 33 6 System Manager Settings 4 Press Done repeatedly until the screen below appears NOTE For instructions on entering the Department ID and password see Entering the Department ID and Password on p 2 27 ...

Page 286: ... can also use the Remote UI to fax from your PC using the Ethernet connection NOTE The Remote UI function is available only if the UFR II Printer Kit is installed For more information on the Remote UI see the Remote UI Guide For instructions on configuring the Ethernet port see the Network Guide The default setting is On 1 Press Additional Functions System Settings Remote UI On Off If the System M...

Page 287: ...On or Off for Use SSL press OK Use SSL Secure Sockets Layer The selected mode is set On Settings can be specified and the machine can be operated through the Remote UI Off Settings cannot be specified and the machine cannot be operated through the Remote UI On SSL is used to communicate Off SSL is not used to communicate ...

Page 288: ...ings If you select Off Press OK The selected mode is set NOTE The Remote UI is enabled only after you restart the machine the main power switch is turned OFF and then back ON 3 Press Done repeatedly until the Basic Features screen appears ...

Page 289: ... the machine and enter information regarding its location 1 Press Additional Functions System Settings Device Info Settings If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired setting ...

Page 290: ... machine is located press OK Press OK The maximum number of characters that can be entered is 32 If you do not want to store the name and location of the machine press Cancel The device name and the location of the machine are set NOTE For instructions on entering characters see Entering Characters from the Touch Panel Display on p 2 22 3 Press Done repeatedly until the Basic Features screen appea...

Page 291: ...t NOTE For instructions on creating messages using the Remote UI see Chapter 3 Customizing Settings in the Remote UI Guide The Remote UI function is available only if the UFR II Printer Kit is installed 1 Press Additional Functions System Settings Clear Message Board If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ...

Page 292: ... the Message Board 6 40 6 System Manager Settings 2 Press Yes If you do not want to clear the Message Board press No The Message Board is cleared 3 Press Done repeatedly until the Basic Features screen appears ...

Page 293: ...se the Network Scan function NOTE Auto Online and Auto Offline are displayed only if the optional UFR II Printer Kit is installed For more information on the Network Scan function see the Network ScanGear User s Guide Auto Online If Auto Online is set to On the machine automatically goes online when you press SCAN on the control panel IMPORTANT When the Network Scan function is online no other mac...

Page 294: ...s System Settings Auto Online Offline If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Press Auto Online ...

Page 295: ...ion By setting Auto Offline to On the machine automatically goes offline when the Auto Clear mode activates NOTE The default setting is Off 1 Press Additional Functions System Settings Auto Online Offline If necessary see the screen shot in step 1 of Auto Online on p 6 41 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys p...

Page 296: ...f Auto Offline is set to On the machine automatically goes offline once the Auto Clear mode activates If the Auto Clear mode is not set the Auto Clear mode is set to 0 the machine automatically goes offline after approximately two minutes See Auto Clear Time on p 4 68 4 Press Done repeatedly until the Basic Features screen appears ...

Page 297: ... Number Certificate and the License Registration Booklet included with the various optional kits The license key must be registered on the actual machine You cannot register the license key through the Remote UI You do not need to register a license key to use the Fax function 1 Press Additional Functions System Settings If necessary see the screen shot in step 1 of Specifying the System Manager S...

Page 298: ...r the license key using numeric keys press Start Details of each item are shown below If the following screen is displayed press OK enter the correct license key Press to move the cursor to the desired position Backspace Press to delete the last number entered ...

Page 299: ...ge Installation was successful appears on the touch panel display 4 Press OK License registration is complete IMPORTANT The functions for the optional iR Security Kit are only enabled after you restart the machine the main power switch is turned OFF and then back ON See Main Power and Control Panel Power on p 1 16 5 Press Done repeatedly until the Basic Features screen appears ...

Page 300: ...License Registration 6 48 6 System Manager Settings ...

Page 301: ...Attachment C1 Optional 7 10 How to Use the Envelope Feeder Attachment 7 10 Preparing the Envelopes 7 12 Loading Envelopes 7 14 Changing Envelope Sizes 7 18 Feeder DADF N1 Optional 7 25 Replacing the Stamp Cartridge 7 25 Finisher S1 Puncher Unit R1 Optional 7 27 Replacing the Staple Cartridge 7 27 Removing Punch Waste 7 32 Replacing the Toner Cartridge 7 35 Routine Cleaning 7 40 Platen Glass and Co...

Page 302: ...Feeder Attachment C1 is attached Paper Drawers 3 and 4 can only be used if the optional Cassette Feeding Unit Y2 is attached For more information on available paper stock that can be loaded into the paper drawers see Available Paper Stock on p 2 45 Loading Paper If the selected paper runs out or the selected paper drawer runs out of paper during printing a screen prompting you to load paper appear...

Page 303: ...per which has been printed on using a thermal transfer printer Do not print on the reverse side of this paper either Fan the stack of paper well before loading it and align the edges of the paper stack on a flat surface Never place paper or any other items in the empty part of the drawer next to the paper stack Doing so may cause paper jams NOTE If a message prompting you to load paper appears dur...

Page 304: ...per drawer until it stops 3 Open a package of paper and remove the paper stack CAUTION When loading paper take care not to cut your hands on the edges of the paper IMPORTANT Rewrap any remaining paper in its original package and store it in a dry place away from direct sunlight ...

Page 305: ...f the paper drawer When loading paper into the paper drawer for the first time set the paper size dial to match the paper size being loaded See Adjusting a Paper Drawer to Hold a Different Paper Size on p 7 7 When loading paper into the paper drawer make sure that the paper size setting is the same size as the paper being loaded IMPORTANT Paper which has been rolled or curled must be straightened ...

Page 306: ...l Orientation and Preprinted Paper Output Chart on p 9 11 5 Gently push the paper drawer back into the machine until it clicks into place in the closed position CAUTION When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury IMPORTANT You will not be able to make copies or prints if you load paper that exceeds the loa...

Page 307: ...er drawer follow the procedure described below to adjust the paper drawer guides 1 Press and release the button on the paper drawer that you want to adjust Grip the handle and pull out the paper drawer until it stops Remove all of the remaining paper 2 Lift out the left guide and insert it into the holes marked for the desired paper size Left Guide ...

Page 308: ...the guides correctly to avoid causing a paper jam dirty prints or making the inside of the machine dirty 4 Load the appropriate size paper into the paper drawer CAUTION When loading paper take care not to cut your hands on the edges of the paper 5 Turn the paper size dial on the right side of the paper drawer so that the arrow points to the paper size being loaded Front Guide Paper Size Dial Arrow...

Page 309: ...is may also cause paper jams dirty prints or make the inside of the machine dirty 6 Change the paper drawer s size sticker to match the new paper size 7 Gently push the paper drawer back into the machine until it clicks into place in the closed position CAUTION When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury S...

Page 310: ...wer 1 How to Use the Envelope Feeder Attachment The following six types of envelopes can be loaded into the envelope feeder attachment COM10 Monarch DL ISO B5 ISO C5 and Yougata 4 If you are using COM10 envelopes load them after checking the following Make sure that COM10 is selected for ENV 1 in Common Settings from the Additional Functions screen The guides are adjusted to hold COM10 envelopes T...

Page 311: ...t of a fixing unit approximately 418 Depending on the materials used for the seal the glue may melt under the fixing unit s heat sealing the envelopes If the optional Copy Tray J1 and Finisher S1 are attached envelopes are output to any output tray other than the Copy Tray J1 even if the Copy Tray J1 is designated as the output tray destination If the optional Copy Tray J1 and Inner 2 Way Tray D1 ...

Page 312: ...zed Canon dealer NOTE For more information on using envelopes other than COM10 see Changing Envelope Sizes on p 7 18 For more information on envelope types that can be loaded in the envelope feeder attachment see Available Paper Stock on p 2 45 Preparing the Envelopes This section explains how to prepare the envelopes before loading them into the paper drawer 1 Take five envelopes loosen them as s...

Page 313: ... the envelopes by hand in the direction of the arrows to remove any curls Repeat this step five times for each set of five envelopes IMPORTANT Take particular care to spread the envelopes out in the direction that they will be fed 3 Hold down the four corners of the envelopes firmly so that they and the sealed or glued portion stay flat Flap ...

Page 314: ...ack side of the envelopes the side with the flap If the envelopes become filled with air flatten them by hand before loading them in the envelope feeder attachment Loading Envelopes This section explains how to load envelopes into Paper Drawer 1 1 Press and release the button on Paper Drawer 1 Flap ...

Page 315: ...ne Maintenance 2 Grip the handle and pull out the paper drawer until it stops 3 Load 10 envelopes at a time with the side you want to print on face up While loading the envelopes press down on the right side of the receptacle to lock them in place Claw ...

Page 316: ...een rolled or curled must be straightened out prior to use Make sure that the height of the envelope stack does not fall below the height limit mark The maximum height quantity of envelopes that can be loaded into the cassette is approximately 1 1 4 30 mm The maximum height quantity of envelopes varies according to the envelope type and user operating conditions but as a reference 1 1 4 30 mm is a...

Page 317: ... to its original position be careful not to get your fingers caught as this may result in personal injury IMPORTANT Never place paper or any other items in the empty part of the paper drawer next to the envelopes Doing so may cause paper jams NOTE If output has been stopped due to an insufficient number of envelopes load more envelopes and follow the instructions on the touch panel display Printin...

Page 318: ...section explains how to load different types of envelopes into the envelope cassette from the settings made in Envelope Cassette in Common Settings from the Additional Functions screen 1 Press and release the button on Paper Drawer 1 2 Grip the handle and pull out the paper drawer until it stops ...

Page 319: ...d right sides with both hands 4 Remove all of the envelopes that are loaded in the paper drawer several envelopes at a time 5 Remove the left guide of the envelope feeder attachment and insert the left guide into the appropriate slot for the desired envelope size To remove the left guide tilt the left guide to the right and then pull it up ...

Page 320: ... 6 Loosen the two screws fixing the front width guide of the envelope feeder attachment 7 Press down on the envelope receptacle and move the front width guide to align it with the mark for the desired envelope size 8 Fix the front width guide in place with the screws ...

Page 321: ... 9 Loosen the two screws fixing the back width guide of the envelope feeder attachment 10 Press down on the envelope receptacle and move the back width guide to align it with the mark for the desired envelope size 11 Fix the back width guide in place with the screws ...

Page 322: ...the right side of the receptacle to lock them in place Load the envelopes as shown below Align the leading edges of the envelopes and make sure that they are held in place under the claw IMPORTANT Envelopes which have been rolled or curled must be straightened out prior to use Make sure that the height of the envelope stack does not fall below the height limit mark Claw Front Claw ...

Page 323: ...aper size dial on the right side of the paper drawer so that the arrow points to ENV Then set the size switch to ENV 1 or ENV 2 ENV 1 enables the envelope size and type stored in ENV 1 in Envelope Cassette in Common Settings from the Additional Functions screen to be loaded ENV 2 enables the envelope size and type stored in ENV 2 in Envelope Cassette in Common Settings from the Additional Function...

Page 324: ...Never place paper or any other items in the empty part of the paper drawer next to the envelopes Doing so may cause paper jams NOTE If output has been stopped due to an insufficient number of envelopes load more envelopes and follow the instructions on the touch panel display Printing resumes 15 Check the size switch and store the envelope size and type in Envelope Cassette in Common Settings from...

Page 325: ...his mark is faint or no longer visible IMPORTANT When replacing the stamp cartridge take care not to allow ink to come in contact with your hands or clothing If ink gets onto your hands or clothing wash it off immediately with water Replacing the Stamp Cartridge 1 Open the feeder cover and open the inner cover 2 Remove the old stamp cartridge using the provided tweezers Stamp Cartridge Inner Cover...

Page 326: ...ed tweezers IMPORTANT Make sure that the stamp cartridge is not protruding from the surface Insert the stamp cartridge properly or it may cause paper jams 4 Gently close the inner cover and the feeder cover CAUTION When closing the covers be careful not to get your fingers caught as this may result in personal injury ...

Page 327: ...t R1 Replacing the Staple Cartridge When the optional Finisher S1 is almost out of staples and the staple cartridge must be replaced a screen similar to the one shown below appears on the touch panel display Follow the procedure described below to replace the staple cartridge Use only staple cartridges intended for use with this machine NOTE We recommend that you order staple cartridges from your ...

Page 328: ...the front cover of the finisher 2 Lift the handle of the finisher unit up and then pull it out to the left CAUTION Do not place any objects on the finisher unit or lean on it as doing so may damage the machine or cause the machine to fall over resulting in personal injury ...

Page 329: ... staple case from the stapler unit holding it by the green tab 4 Place the staple case as shown below press the area indicated by PUSH and then pull out the staple cartridge 5 Insert the new staple cartridge Press the spring loaded case down until it clicks into place PUSH PUSH PUSH PUSH ...

Page 330: ...ore you place the staple cartridge into the staple case NOTE Only one staple cartridge can be inserted at a time 6 Remove the seal holding the staples together by pulling it straight out and then down IMPORTANT Make sure that you pull the seal straight out and then down If you pull it out at an angle it may tear 7 Gently push the staple case into the finisher until it is securely in place PUSH ...

Page 331: ... fingers or hands under the finisher and be careful not to get them caught as this may result in personal injury 9 Close the front cover of the finisher CAUTION When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury NOTE If there are no staples ready for stapling after the cover is closed the stapler unit automatically performs ...

Page 332: ...tray of the optional Puncher Unit R1 becomes full a screen similar to the one shown below appears on the touch panel display Follow the procedure described below to remove the punch waste NOTE This procedure is necessary only if the optional Puncher Unit R1 is attached 1 Open the front cover of the finisher ...

Page 333: ... Unit R1 Optional 7 33 7 Routine Maintenance 2 Pull out the punch waste tray 3 Discard the punch waste NOTE Make sure that the punch waste tray is completely emptied 4 Return the punch waste tray to its original position ...

Page 334: ...E If the punch waste tray is not securely in place you cannot make prints in the Hole Punch mode 5 Close the front cover of the finisher CAUTION When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury ...

Page 335: ...o have it available when needed When toner runs out completely and prints can no longer be made a screen with instructions on how to replace the toner cartridge like the one shown below appears on the touch panel display Follow the instructions on the touch panel display and the procedure described below to help you replace the toner cartridge If you press Recover Later you can continue operations...

Page 336: ...with your hands or clothing If toner gets onto your hands or clothing wash it off immediately with cold water Washing it off with warm water will set the toner and make it impossible to remove the toner stains IMPORTANT Use only toner cartridges intended for use with this machine Do not replace toner cartridges until the message prompting you to do so appears Do not attempt to replace the toner ca...

Page 337: ... of the Unlock icon position before proceeding 3 Pull the toner cartridge out of the toner supply port Pull the toner cartridge out halfway and then remove it completely while supporting it and keeping it straight with your other hand from underneath CAUTION Do not touch the tip of the toner cartridge or subject it to shock by hitting it Doing so may cause the toner cartridge to leak ...

Page 338: ...rrow counterclockwise to remove it CAUTION Do not touch the tip of the toner cartridge or subject it to shock by hitting it Doing so may cause the toner cartridge to leak 5 Push the new toner cartridge in as far as possible Support the new toner cartridge with your hand from underneath while pushing it into the machine with your other hand ...

Page 339: ...arrow on the lever is aligned with the right arrow of the Lock icon position NOTE If you insert a toner cartridge intended for use in a different machine the lever will not move 7 Close the toner supply port cover CAUTION When closing the toner supply port cover be careful not to get your fingers caught as this may result in personal injury ...

Page 340: ... to observe these steps may result in a fire or electrical shock Do not use alcohol benzene paint thinner or other solvents for cleaning Doing so may result in damage to the plastic parts Disconnect the power cord from the power outlet regularly and clean the area around the base of the power plug s metal pins and the power outlet with a dry cloth to ensure that all dust and grime is removed If th...

Page 341: ...ss or the underside of the optional platen cover is dirty the original may not be scanned clearly or the size of the original may be detected incorrectly 1 Clean the platen glass and the underside of the optional platen cover with a cloth dampened with water and then wipe them clean with a soft dry cloth CAUTION Do not dampen the cloth too much as this may damage the original or break the machine ...

Page 342: ...TION Do not dampen the cloth too much as this may damage the original or break the machine IMPORTANT Spin the rollers while cleaning them This procedure is necessary only if the optional Feeder DADF N1 is attached 1 Open the feeder cover 2 Clean the rollers a total of three places inside the feeder cover with a cloth dampened with water Then wipe the area with a soft dry cloth ...

Page 343: ...nt tab 4 Clean the rollers a total of three places inside the inner cover with a cloth dampened with water Then wipe the area with a soft dry cloth 5 Clean the transparent plastic part of the inner cover with a cloth dampened with water Then wipe the area with a soft dry cloth Inner Cover ...

Page 344: ...over CAUTION When closing the inner cover be careful not to get your fingers caught as this may result in personal injury 7 Close the feeder cover CAUTION When closing the feeder cover be careful not to get your fingers caught as this may result in personal injury ...

Page 345: ...r 9 Clean the feeder scanning area with a cloth dampened with water Then wipe the area with a soft dry cloth 10 Clean the metal part located next to the rubber roller with a cloth dampened with water Then wipe the area with a soft dry cloth Feeder Scanning Area ...

Page 346: ...al injury Automatic Feeder Cleaning If your originals have black streaks or appear dirty after scanning them through the optional feeder clean the rollers of the feeder by repeatedly feeding blank sheets of paper through it IMPORTANT This procedure is necessary only if the optional Feeder DADF N1 is attached NOTE It takes approximately 20 seconds to clean the feeder ...

Page 347: ...Routine Cleaning 7 47 7 Routine Maintenance 1 Press Additional Functions Adjustment Cleaning 2 Press or until Feeder Cleaning appears press Feeder Cleaning ...

Page 348: ...ress Cancel While the feeder is being cleaned the screen below appears When cleaning is complete the message Finished cleaning the feeder appears for approximately two seconds on the touch panel display The display returns to the Adjustment Cleaning screen NOTE To cancel feeder cleaning while it is in progress press Cancel 4 Press Done repeatedly until the Basic Features screen appears The feeder ...

Page 349: ...ended for this machine tracing paper labels and other types of paper stock are available For more information contact your local authorized Canon dealer CAUTION Do not store paper in places exposed to open flames as this may cause the paper to ignite resulting in burns or a fire IMPORTANT To prevent moisture build up tightly wrap any remaining paper in its original package for storage NOTE For hig...

Page 350: ...esulting in burns or a fire Do not store toner cartridges in places exposed to open flames as this may cause the toner to ignite resulting in burns or a fire CAUTION Keep toner and other consumables out of the reach of small children If these items are ingested consult a physician immediately IMPORTANT Store toner cartridges in a cool location away from direct sunlight The recommended storage cond...

Page 351: ...ed Toner Parts and Supplies specifically for use in this machine For optimal print quality and for optimal machine performance and productivity we recommend that you use Genuine Canon Toner Parts and Supplies Contact your Canon Authorized Dealer or Service Provider for Genuine Canon Supplies ...

Page 352: ...Consumables 7 52 7 Routine Maintenance ...

Page 353: ...Unit Y2 Optional 8 26 Feeder DADF N1 Optional 8 29 Finisher S1 Optional 8 33 Finisher S1 Puncher Unit R1 Optional 8 39 Inside the Transfer Cover of the Finisher S1 Optional 8 47 Inner 2 Way Tray D1 Optional 8 52 Copy Tray J1 Optional 8 56 Clearing Staple Jams 8 59 Finisher S1 Optional 8 59 List of Error Messages 8 64 Self Diagnostic Display 8 64 List of Error Codes without Messages 8 66 If Memory ...

Page 354: ...ieces of paper left inside the machine Pulling jammed paper out of the machine by force may leave parts of the paper torn inside leading to frequent paper jams If paper tears while you are trying to remove jammed paper from the machine make sure that you remove all of the torn pieces The paper size dial is set incorrectly Make sure that the paper size dial located on the right side of a paper draw...

Page 355: ...isplay until the paper jam is entirely cleared Example of a Screen Indicating the Location of the Paper Jam The location of the paper jam is indicated by a red circle in the upper right corner of the screen If you press Recover Later you can continue operations such as setting modes and scanning originals even if the jammed paper is not removed immediately IMPORTANT If a paper jam occurs in the op...

Page 356: ...ed inside the machine take care not to allow the toner on the jammed paper to come into contact with your hands or clothing as this will dirty your hands or clothing If they become dirty wash them immediately with cold water Washing them with warm water will set the toner and make it impossible to remove the toner stains When removing paper which has become jammed inside the machine remove the jam...

Page 357: ... after the power is turned back ON Clear paper jams without turning the power OFF NOTE Some areas that are shown to have paper jams may not actually have paper jams However always check all locations indicated on the touch panel display in the order that is given The following image which is displayed in the upper right corner of the screen indicates the possible locations where paper jams may occ...

Page 358: ...ubleshooting 2 If a paper jam occurs inside an optional unit see the instructions on the following pages Cassette Feeding Unit Y2 See Cassette Feeding Unit Y2 Optional on p 8 26 Feeder DADF N1 See Feeder DADF N1 Optional on p 8 29 ...

Page 359: ...hooting Finisher S1 See Finisher S1 Optional on p 8 33 See Finisher S1 Puncher Unit R1 Optional on p 8 39 See Inside the Transfer Cover of the Finisher S1 Optional on p 8 47 Inner 2 Way Tray D1 See Inner 2 Way Tray D1 Optional on p 8 52 ...

Page 360: ...el display Once you have removed all of the jammed paper in locations other than the optional feeder printing or copying resumes If there is paper that still needs to be removed a screen indicating how to clear that paper jam appears on the touch panel display Repeat the procedure from step 1 NOTE You do not have to re enter the number of copies or prints even if you are printing multiple sets The...

Page 361: ...achine which are subject to high voltages When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock CAUTION The fixing unit and its surroundings inside the machine may become hot during use When removing jammed paper or when inspecting the inside ...

Page 362: ...the tray For more information see Copy Tray J1 on p 3 24 2 Pull down the upper cover of the fixing unit by its tab and remove any jammed paper If there is paper jammed in the lower part of the fixing unit proceed to step 3 CAUTION The parts inside the fixing unit are subject to high temperatures When removing jammed paper take care not to touch anything in this area except the jammed paper and the...

Page 363: ...t clicks into place in the closed position CAUTION When closing the right cover of the main unit be careful not to get your fingers caught as this may result in personal injury 5 Follow the instructions on the touch panel display NOTE The screen indicating the location of the paper jam repeatedly appears on the touch panel display until the paper jam is entirely cleared For more information see Sc...

Page 364: ...e machine which are subject to high voltages When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock CAUTION The fixing unit and its surroundings inside the machine may become hot during use When removing jammed paper or when inspecting the insi...

Page 365: ...Press the button on the right cover of the main unit and open the right cover If the optional Copy Tray J1 is attached to the main unit remove all output paper from the tray For more information see Copy Tray J1 on p 3 24 2 Remove any jammed paper ...

Page 366: ...tion CAUTION When closing the right cover of the main unit be careful not to get your fingers caught as this may result in personal injury 4 Follow the instructions on the touch panel display NOTE The screen indicating the location of the paper jam repeatedly appears on the touch panel display until the paper jam is entirely cleared For more information see Screens Indicating the Locations of Pape...

Page 367: ...procedure that appears on the touch panel display to remove the jammed paper WARNING There are some areas inside the machine which are subject to high voltages When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock CAUTION When removing jammed ...

Page 368: ...ammed from the stack bypass and then lower the paper retaining lever 2 Press the button on the right cover of the main unit and open the right cover If the optional Copy Tray J1 is attached to the main unit remove all output paper from the tray For more information see Copy Tray J1 on p 3 24 Paper Retaining Lever ...

Page 369: ...ntil it clicks into place in the closed position CAUTION When closing the right cover of the main unit be careful not to get your fingers caught as this may result in personal injury 5 Follow the instructions on the touch panel display NOTE The screen indicating the location of the paper jam repeatedly appears on the touch panel display until the paper jam is entirely cleared For more information ...

Page 370: ...procedure that appears on the touch panel display to remove the jammed paper WARNING There are some areas inside the machine which are subject to high voltages When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock CAUTION When removing jammed ...

Page 371: ... the right cover of the main unit and open the right cover If the optional Copy Tray J1 is attached to the main unit remove all output paper from the tray For more information see Copy Tray J1 on p 3 24 2 Remove any jammed paper 3 Open the paper drawer s right cover ...

Page 372: ...Clearing Paper Jams 8 20 8 Troubleshooting 4 Remove any jammed paper 5 Press and release the button on Paper Drawer 1 6 Grip the handle and pull out the paper drawer until it stops ...

Page 373: ...y push Paper Drawer 1 back into the machine until it clicks into place in the closed position CAUTION When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury 9 Close the paper drawer s right cover ...

Page 374: ...lose the right cover until it clicks into place in the closed position CAUTION When closing the right cover of the main unit be careful not to get your fingers caught as this may result in personal injury 11 Follow the instructions on the touch panel display NOTE The screen indicating the location of the paper jam repeatedly appears on the touch panel display until the paper jam is entirely cleare...

Page 375: ...ars on the touch panel display to remove the jammed paper WARNING There are some areas inside the machine which are subject to high voltages When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock CAUTION When removing jammed paper take care not...

Page 376: ...Clearing Paper Jams 8 24 8 Troubleshooting 2 Remove any jammed paper 3 Press and release the button on Paper Drawer 2 4 Grip the handle and pull out the paper drawer until it stops ...

Page 377: ...y push Paper Drawer 2 back into the machine until it clicks into place in the closed position CAUTION When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury 7 Close the paper drawer s right cover ...

Page 378: ... If a paper jam occurs inside the optional Cassette Feeding Unit Y2 a screen similar to the one shown below appears on the touch panel display Check the location of the paper jam and follow the procedure described below and the procedure that appears on the touch panel display to remove the jammed paper WARNING There are some areas inside the machine which are subject to high voltages When removin...

Page 379: ...ng Paper Jams 8 27 8 Troubleshooting 1 Open the lower right cover of the cassette feeding unit 2 Remove any jammed paper 3 Press and release the button on the paper drawer indicated on the touch panel display ...

Page 380: ...r until it stops 5 Remove any jammed paper 6 Gently push the paper drawer back into the machine until it clicks into place in the closed position CAUTION When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury ...

Page 381: ...n indicating the location of the paper jam repeatedly appears on the touch panel display until the paper jam is entirely cleared For more information see Screens Indicating the Locations of Paper Jams on p 8 3 Feeder DADF N1 Optional If a paper jam occurs in the optional Feeder DADF N1 a screen similar to the one shown below appears on the touch panel display Check the location of the paper jam an...

Page 382: ...d paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock CAUTION When removing jammed originals take care not to cut your hands on the edges of the originals 1 Open the feeder cover 2 Remove any jammed originals ...

Page 383: ... the inner cover holding it by its front tab 4 Turn the feed dial and remove any jammed originals 5 Close the inner cover CAUTION When closing the inner cover be careful not to get your fingers caught as this may result in personal injury Inner Cover ...

Page 384: ... Troubleshooting 6 Close the feeder cover CAUTION When closing the feeder cover be careful not to get your fingers caught as this may result in personal injury 7 Lift the feeder and remove any jammed originals 8 Close the feeder ...

Page 385: ...r Jams on p 8 3 Finisher S1 Optional If a paper jam occurs in the optional Finisher S1 a screen similar to the one shown below appears on the touch panel display Check the location of the paper jam and follow the procedure described below and the procedure that appears on the touch panel display to remove the jammed paper WARNING There are some areas inside the machine which are subject to high vo...

Page 386: ...water Washing them with warm water will set the toner and make it impossible to remove the toner stains When removing paper which has become jammed inside the machine remove the jammed paper gently to prevent the toner on the paper from scattering and getting into your eyes or mouth If the toner gets into your eyes or mouth wash them immediately with cold water and immediately consult a physician ...

Page 387: ... of the finisher be careful not to get your fingers caught as this may result in personal injury 4 Press the button on the right cover of the main unit and open the right cover If the optional Copy Tray J1 is attached to the main unit remove all output paper from the tray For more information see Copy Tray J1 on p 3 24 ...

Page 388: ...any one of the four inner guides and remove any jammed paper IMPORTANT If it is impossible to lower one of the four inner guides try another inner guide Do not attempt to lower the inner guide too forcefully as this may break it 7 Push the paper output unit back into its original position ...

Page 389: ...al injury 8 Pull down the upper cover of the fixing unit by its tab and remove any jammed paper CAUTION The parts inside the fixing unit are subject to high temperatures When removing jammed paper take care not to touch anything in this area except the jammed paper and the upper cover 9 If there is any jammed paper protruding from the lower part of the fixing unit remove the jammed paper ...

Page 390: ...tion CAUTION When closing the right cover of the main unit be careful not to get your fingers caught as this may result in personal injury 11 Follow the instructions on the touch panel display NOTE The screen indicating the location of the paper jam repeatedly appears on the touch panel display until the paper jam is entirely cleared For more information see Screens Indicating the Locations of Pap...

Page 391: ...e of the machine as this may result in burns or electrical shock CAUTION When removing jammed paper take care not to cut your hands on the edges of the paper When removing paper which has become jammed inside the machine take care not to allow the toner on the jammed paper to come into contact with your hands or clothing as this will dirty your hands or clothing If they become dirty wash them imme...

Page 392: ...Clearing Paper Jams 8 40 8 Troubleshooting 1 Open the front cover of the finisher 2 Align the pointed notch of the knob with the shaded region 3 Remove any jammed paper protruding from the output tray ...

Page 393: ...s that are waiting to be stapled Printing and stapling resume after you clear the paper jam 4 Press the button on the right cover of the main unit and open the right cover If the optional Copy Tray J1 is attached to the main unit remove all output paper from the tray For more information see Copy Tray J1 on p 3 24 5 Pull out the paper output unit ...

Page 394: ...lower one of the four inner guides try another inner guide Do not attempt to lower the inner guide too forcefully as this may break it 7 Push the paper output unit back into its original position CAUTION When pushing the paper output unit back into its original position be careful not to get your fingers caught as this may result in personal injury ...

Page 395: ... any jammed paper CAUTION The parts inside the fixing unit are subject to high temperatures When removing jammed paper take care not to touch anything in this area except the jammed paper and the upper cover 9 If there is any jammed paper protruding from the lower part of the fixing unit remove the jammed paper ...

Page 396: ...in the closed position CAUTION When closing the right cover of the main unit be careful not to get your fingers caught as this may result in personal injury 11 Lift the handle of the finisher unit up and then pull it out to the left CAUTION Do not place any objects on the finisher unit or lean on it as doing so may damage the machine or cause the machine to fall over resulting in personal injury ...

Page 397: ...e puncher unit and then remove any jammed paper 13 Return the puncher unit to its original position CAUTION When returning the puncher unit to its original position be careful not to get your fingers caught as this may result in personal injury Puncher Unit R1 ...

Page 398: ...e finisher unit to its original position CAUTION When returning the finisher unit to its original position do not place your fingers or hands under the finisher and be careful not to get them caught as this may result in personal injury 15 Return the pointed notch on the knob back to its original position ...

Page 399: ...peatedly appears on the touch panel display until the paper jam is entirely cleared For more information see Screens Indicating the Locations of Paper Jams on p 8 3 Inside the Transfer Cover of the Finisher S1 Optional If a paper jam occurs inside the transfer cover of the optional Finisher S1 a screen similar to the one shown below appears on the touch panel display Check the location of the pape...

Page 400: ...h your hands or clothing as this will dirty your hands or clothing If they become dirty wash them immediately with cold water Washing them with warm water will set the toner and make it impossible to remove the toner stains When removing paper which has become jammed inside the machine remove the jammed paper gently to prevent the toner on the paper from scattering and getting into your eyes or mo...

Page 401: ...cover of the finisher 3 Lift the handle of the finisher unit up and then pull it out to the left CAUTION Do not place any objects on the finisher unit or lean on it as doing so may damage the machine or cause the machine to fall over resulting in personal injury ...

Page 402: ...ove any jammed paper 5 Close the transfer cover CAUTION When closing the transfer cover be careful not to get your fingers caught as this may result in personal injury 6 Lift the handle of the finisher unit up and then return the finisher unit to its original position Transfer Cover ...

Page 403: ...ose the front cover of the finisher CAUTION When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury 8 Follow the instructions on the touch panel display NOTE The screen indicating the location of the paper jam repeatedly appears on the touch panel display until the paper jam is entirely cleared For more information see Screens In...

Page 404: ... machine as this may result in burns or electrical shock CAUTION When removing jammed paper take care not to cut your hands on the edges of the paper When removing paper which has become jammed inside the machine take care not to allow the toner on the jammed paper to come into contact with your hands or clothing as this will dirty your hands or clothing If they become dirty wash them immediately ...

Page 405: ...on the right cover of the main unit and open the right cover If the optional Copy Tray J1 is attached to the main unit remove all output paper from the tray For more information see Copy Tray J1 on p 3 24 2 Pull out the paper output unit 3 Remove any jammed paper ...

Page 406: ...t unit back into its original position CAUTION When pushing the paper output unit back into its original position be careful not to get your fingers caught as this may result in personal injury 5 Remove any jammed paper from the inside of the main unit s right cover ...

Page 407: ...tion CAUTION When closing the right cover of the main unit be careful not to get your fingers caught as this may result in personal injury 7 Follow the instructions on the touch panel display NOTE The screen indicating the location of the paper jam repeatedly appears on the touch panel display until the paper jam is entirely cleared For more information see Screens Indicating the Locations of Pape...

Page 408: ...e as this may result in burns or electrical shock CAUTION When removing jammed paper take care not to cut your hands on the edges of the paper When removing paper which has become jammed inside the machine take care not to allow the toner on the jammed paper to come into contact with your hands or clothing as this will dirty your hands or clothing If they become dirty wash them immediately with co...

Page 409: ...Clearing Paper Jams 8 57 8 Troubleshooting 1 Press the button on the right cover of the main unit and open the right cover 2 Remove any jammed paper protruding from the inside slot of the copy tray ...

Page 410: ...tion CAUTION When closing the right cover of the main unit be careful not to get your fingers caught as this may result in personal injury 4 Follow the instructions on the touch panel display NOTE The screen indicating the location of the paper jam repeatedly appears on the touch panel display until the paper jam is entirely cleared For more information see Screens Indicating the Locations of Pape...

Page 411: ...taple jam occurs in the optional Finisher S1 a screen similar to the one shown below appears on the touch panel display Check the location of the staple jam and follow the procedure described below and the procedure that appears on the touch panel display to remove any jammed staples IMPORTANT Make sure to close all covers and drawers of the machine before clearing any staple jams ...

Page 412: ...cover of the finisher 2 Lift the handle of the finisher unit up and then pull it out to the left CAUTION Do not place any objects on the finisher unit or lean on it as doing so may damage the machine or cause the machine to fall over resulting in personal injury ...

Page 413: ...le Jams 8 61 8 Troubleshooting 3 Lift and pull out the staple case from the stapler unit holding it by the green tab 4 Push down the tab on the staple case 5 Remove all of the staples that slide from the staple case ...

Page 414: ... 6 Return the tab on the staple case to its original position 7 Gently push the staple case back into the finisher until it is securely in place 8 Lift the handle of the finisher unit up and then return the finisher unit to its original position ...

Page 415: ...t them caught as this may result in personal injury 9 Close the front cover of the finisher CAUTION When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury NOTE If there are no staples ready for stapling after the cover is closed the stapler unit automatically performs a dry stapling operation to reposition the staples ...

Page 416: ...es appear on the touch panel display at the following times When scanning or printing cannot be performed because of an operational error When you need to make a decision or take some action during scanning copying or printing When you need to make a decision or take some action while browsing the network The following is a list of self diagnostic error messages along with their possible causes an...

Page 417: ... with the optional feeder Remedy Arrange the originals in page order with the first page on top Place the originals back into the feeder s original supply tray and press Start Remove the paper from the output tray Cause Prints from the previous job remain in the output tray Remedy Remove the prints remaining in the output tray Printing automatically resumes Replace the toner cartridge Cause Printi...

Page 418: ...e error code on the Details screen when you press Log on the System Monitor screen See Copy Print Job Details on p 5 8 If a fax job does not complete successfully the error code is printed in the Results column on the Activity Report and Send Report However if a send job is canceled STOP is printed in the Results column on the Send Report See Chapter 7 Printing Communication Reports in the Facsimi...

Page 419: ...Remedy Enter the correct Department ID or password using numeric keys on the control panel and try again See Entering the Department ID and Password on p 2 27 703 Cause The hard disk is full and no more images can be scanned Remedy 1 Wait a few moments and try scanning again after the current fax jobs are complete Remedy 2 Erase documents stored in inboxes If the machine still does not operate nor...

Page 420: ...FF disconnect the machine and contact your local authorized Canon dealer 816 Cause You cannot print because the set page limit total has been reached Remedy Contact your System Manager 851 Cause 1 There is insufficient memory remaining in the system Remedy Check the system s available memory and delete any unnecessary documents stored in inboxes Cause 2 The scanned document cannot be stored becaus...

Page 421: ...ubleshooting 853 Cause When trying to print a large number of pages the job is not performed due to insufficient memory resources Remedy Reduce the number of pages to print or perform the print job again when no other jobs are reserved ...

Page 422: ...t queue If the optional UFR II Printer Kit is installed The machine s memory can store approximately 8 200 pages of scanned images Approximately 8 000 pages of that total is shared by the various functions including the Copy Print and Mail Box functions In addition each function is guaranteed to be able to store the following number of pages For example the Copy function can store up to 8 100 page...

Page 423: ...s or No Details of each item are shown below If the screen shown below appears Press Cancel The current job is canceled and the display returns to the Basic Features screen Scan the job again when the current job is complete Yes The pages scanned into memory are printed When printing is complete scan the remaining originals No The pages scanned into memory are not printed ...

Page 424: ...w appears follow the procedure described below WARNING Do not connect or disconnect the power cord with wet hands as this may result in electrical shock CAUTION Always grasp the power plug when disconnecting the power cord Pulling on the power cord may expose or snap the core wire or otherwise damage the power cord If the power cord is damaged this could cause current to leak resulting in a fire o...

Page 425: ...t at least 10 seconds before turning the main power switch back ON 2 If the machine still does not operate normally follow the procedure below and then contact your local authorized Canon dealer Turn OFF the main power Disconnect the power plug ON I side OFF side OFF side ON I side ...

Page 426: ... restart the machine there are some cases in which you can continue operating the machine If the screen in step 1 appears turn the Limited Functions mode On as a temporary solution until the problem is resolved IMPORTANT If you turn OFF the main power switch when there is a job waiting to print that job is erased NOTE If you set the Limited Functions mode to On from the Service Call Message screen...

Page 427: ...Service Call Message 8 75 8 Troubleshooting 2 Press Yes If you do not want to turn the Limited Functions mode On press No A message prompting you to turn the main power switch OFF and ON appears ...

Page 428: ...he main power switch Wait 10 seconds before turning the main power switch back ON The machine starts up in the Limited Functions mode IMPORTANT For instructions on setting the Limited Functions mode to Off see Limiting Functions on p 4 58 ON I side OFF side ...

Page 429: ...urned ON always check that the breaker is not in the OFF position If the breaker is in the OFF position contact your local authorized Canon dealer without turning the breaker back ON WARNING If the breaker is in the OFF position do not switch the current leakage breaker back ON Doing so may lead to a fire electrical shock smoke or the tripping of other breakers in the facility ON I side OFF side ...

Page 430: ...If the Power Does Not Turn ON 8 78 8 Troubleshooting ...

Page 431: ...cifications 9 2 Main Unit 9 2 Feeder DADF N1 9 5 Cassette Feeding Unit Y2 9 5 Envelope Feeder Attachment C1 9 6 Finisher S1 9 6 Additional Finisher Tray B1 9 8 Puncher Unit R1 9 9 Inner 2 Way Tray D1 9 9 Copy Tray J1 9 10 Card Reader C1 9 10 Relationship between Original Orientation and Preprinted Paper Output Chart 9 11 Index 9 13 ...

Page 432: ... System Dry Single Component Developing System Fixing System On Demand Method Resolution Reading Writing 600 x 600 dpi Approximately 2 400 x 600 dpi Number of Tones 256 Paper Stock Paper Drawer 17 to 20 lb bond 64 to 80 g m2 Plain Recycled Color Stack Bypass 17 to 32 lb bond 64 to 128 g m2 Plain Recycled Color Pre punched Bond Heavy Transparency Tracing Paper Labels Envelopes COM10 ISO B5 Monarch ...

Page 433: ...er Kit is not attached 15 seconds maximum after powering ON when no optional equipment is attached 10 seconds maximum from the Sleep mode Activation time may vary depending on the conditions under which the machine is being used In all cases at a room temperature of 68 First Print Time imageRUNNER 3530 3 9 seconds imageRUNNER 2830 2230 4 9 seconds Copy Speed Except when paper is fed from the stack...

Page 434: ...13 28 17 17 14 13 22 17 17 Paper Feeding System Paper Drawers 550 sheets x 2 cassettes 20 lb bond 80 g m2 Stack Bypass 50 sheets 20 lb bond 80 g m2 Output Orientation Face Down Exposure Control Automatic or manual 9 levels Multiple Copies 1 to 999 sheets Power Source 120 V AC 60 Hz 10 A 8 A imageRUNNER 3530 imageRUNNER 2830 2230 Maximum Power Consumption 1 35 kW maximum Dimensions H x W x D 29 7 8...

Page 435: ...ts minute LTR Power Source From the main unit Power Consumption Approximately 30 W Dimensions H x W x D 8 7 8 x 22 1 4 x 21 1 4 122 mm x 565 mm x 538 mm Weight Approximately 18 7 lb 8 5 kg Item Specification Paper Feeding System 550 sheets x 2 cassettes 20 lb bond 80 g m2 Power Source From the main unit Maximum Power Consumption Approximately 20 W Dimensions H x W x D 9 7 8 x 22 1 4 x 27 5 8 251 5...

Page 436: ... 82 mm x 306 mm x 295 mm Weight Approximately 2 4 lb 1 1 kg Item Specification Paper Weight 17 to 32 lb bond 64 to 128 g m2 Capacity Per Tray No Collating Collate Group mode LTR STMTR 1 000 sheets or 5 1 8 130 mm in height 11 x 17 LGL LTRR 500 sheets or 2 5 8 65 mm in height Staple mode LTR 1 000 sheets 30 sets or 5 1 8 130 mm in height 11 x 17 LGL LTRR 500 sheets 30 sets or 2 5 8 65 mm in height ...

Page 437: ...ets or 3 4 20 mm in height Max Stapling Capacity LTR 50 sheets Main Document 17 to 20 lb bond 64 to 80 g m2 Cover Page 17 to 32 lb bond 64 to 128 g m2 11 x 17 LGL LTRR 30 sheets Main Document 17 to 20 lb bond 64 to 80 g m2 Cover Page 17 to 32 lb bond 64 to 128 g m2 Available Staple Size Corner Stapling 11 x 17 LGL LTR LTRR Available Offset Size 11 x 17 LGL LTR LTRR Power Source From the main unit ...

Page 438: ... in height Staple mode LTR 300 sheets 30 sets or 1 5 8 40 mm in height 11 x 17 LGL LTRR 150 sheets 30 sets or 3 4 20 mm in height No Collating Collate Group mode with different paper sizes 150 sheets or 3 4 20 mm in height Staple mode with different paper sizes 150 sheets 30 sets or 3 4 20 mm in height Dimensions H x W x D 3 1 8 x 7 7 8 x 15 5 8 80 mm x 200 mm x 395 mm Weight Approximately 3 7 lb ...

Page 439: ...proximately the following number of sheets have been punched Two holes Three holes 2 500 1 500 Power Source From the optional Finisher S1 Power Consumption 10 W maximum Dimensions H x W x D 6 7 8 x 19 7 8 x 5 1 8 175 mm x 505 mm x 130 mm Weight Approximately 8 6 lb 3 9 kg Item Specifications Capacity Upper Output Tray 100 sheets LTR 50 sheets other sizes Lower Output Tray 250 sheets LTR 100 sheets...

Page 440: ...ation Space W x D 35 7 8 x 29 3 4 912 mm x 755 mm when the optional Inner 2 Way Tray D1 is attached Weight Approximately 1 lb 471 g Item Specifications Available Cards Magnetic Card Readout Method Magnetic readout Magnetic Card Reading Direction Face up Store Replay Replay Power Source From the main unit Dimensions H x W x D 1 1 4 x 3 1 2 x 4 32 mm x 88 mm x 100 mm Weight Approximately 10 4 oz 295...

Page 441: ...LGL 11 x 17 LGL Confidential Either On or Off Either On or Off Either On or Off Confidential Confidential Confidential Confidential Confidential C o n f i d e n t i a l C o n f i d e n t i a l C o n f i d e n t i a l C o n f i d e n t i a l C o n f i d e n t i a l Confidential Confidential Confidential Either On or Off Set to On when paper orientation in the stack bypass paper drawer is vertical O...

Page 442: ...l C o n f i d e n t i a l 11 x 17 LGL Confidential Orientation in stack bypass Orientation on the platen glass Orientation in the feeder Auto Orientation Setting Original Paper Orientation Settings Output Example Preprinted Paper Original Preprinted side Face up Preprinted side Face down Orientation in paper drawer Original side Face down Original side Face up Either On or Off Set to On when paper...

Page 443: ... 16 4 25 Auto Offline 6 43 Auto Online 6 41 Auto Orientation 2 18 Auto Paper Selection 4 25 Auto Sleep mode 2 9 Auto Sleep Time 4 67 B Bond paper 2 45 Breaker About the breaker 1 11 Periodic inspection xxix Periodic inspection check sheet xxxii Brightness adjusting 2 21 C Card Reader C1 About the Card Reader C1 3 3 3 25 After using the machine 3 27 Before using the machine 3 26 Department ID Manag...

Page 444: ...les Paper stock 7 49 Safety instructions xxviii Stamp cartridge 7 50 Toner 7 50 Control panel About the control panel 1 11 Control panel power switch 1 14 Parts and their functions 1 14 Power 1 16 1 21 Control panel power switch 1 14 1 16 1 20 1 21 Copy function 2 2 COPY key 1 14 Copy Settings 4 13 Copy Tray J1 About the Copy Tray J1 3 3 3 24 Auxiliary tray 3 24 Clearing paper jams 8 56 Collate mo...

Page 445: ...e Recalibration 4 74 F Fax function 2 3 Fax Key 1 14 Feeder DADF N1 About the Feeder DADF N1 1 11 3 3 3 12 Clearing paper jams 8 29 Feeder cover 3 13 Original output area 3 13 Original set indicator 3 13 Original supply tray 3 13 Parts and their functions 3 13 Slide guide 3 13 Specifications 9 5 Feeder cleaning 4 75 Finisher S1 Puncher Unit R1 About the Finisher S1 3 3 3 15 Additional Finisher Tra...

Page 446: ...pply 1 5 Precautions 1 2 Safety instructions xxi Interrupt key 1 14 J Job Duration Display 2 16 4 57 Job status checking 5 3 Job Print status display area 2 6 K Keys used in this manual xi L Labels 2 45 Laser safety xvi Legal notices Copyright xix Disclaimers xix Laser safety xvi Legal limitations on the usage of your product and the use of images xx Trademarks xviii License Registration 6 45 Load...

Page 447: ...38 Overview of the machine 2 5 P Paper Drawer 1 1 11 Paper Drawer 2 1 11 Paper drawers About the paper drawers 7 2 Adjusting to hold a different paper size 7 7 Clearing paper jams 8 18 8 23 Loading paper 7 2 Paper drawer s right cover 1 11 Paper feed method switch 4 49 Paper jams Cassette Feeding Unit Y2 8 26 Clearing 8 3 Duplexing unit 8 12 Feeder DADF N1 8 29 Finisher S1 8 33 8 39 Fixing unit 8 ...

Page 448: ...ety instructions Consumables xxviii Handling xxiv Important safety instructions xxi Installation xxi Maintenance and inspections xxvii Other warnings xxviii Power supply xxiii SCAN key 1 14 Scanning definition xiii Secured documents printing 5 15 Service call message 8 72 Sleep mode 4 36 Specifications Additional Finisher Tray B1 9 8 Cassette Feeding Unit Y2 9 5 Copy Tray J1 9 10 Envelope Feeder A...

Page 449: ...e toner cartridge 1 13 Replacing 7 35 Toner Supply Port Cover 1 13 Touch panel display About the touch panel display 1 15 2 19 Changing the language 4 54 Entering characters 2 22 Frequently used keys 2 19 Reversing the contrast 4 55 Switching functions 2 5 Touch panel key display 2 20 Touch panel keys Drop down list 2 21 Mode ON OFF keys 2 20 Mode Setting keys 2 20 Numeric keys 2 21 Touch panel ke...

Page 450: ...Index 9 20 9 Appendix ...

Page 451: ... machine The System Management mode enables you to set restrictions to System Settings from the Additional Functions screen and manage the settings stored by other users The operations which can be performed in the System Management mode are Managing documents in an inbox Managing Mailbox Settings Restrict New Addresses NOTE The optional UFR II Printer Kit is required to use the Mail Box function ...

Page 452: ...word using numeric keys Press Department ID enter the System Manager ID Press Password enter the System Password Press ID The System Management mode is enabled NOTE Make sure to enter the System Manager ID and System Password that were stored in System Manager Settings in System Settings from the Additional Functions screen See Specifying the System Manager Settings on p 6 2 ...

Page 453: ...System Management of the imageRUNNER 3530 2830 2230 III If Department ID Management Is Not Enabled 1 Press Additional Functions 2 Press System Settings 1 2 3 4 5 6 7 8 9 0 ...

Page 454: ... System Management mode is enabled NOTE Make sure to enter the System Manager ID and System Password that were stored in System Manager Settings in System Settings from the Additional Functions screen See Specifying the System Manager Settings on p 6 2 Canceling the System Management Mode 1 Press ID The System Management mode is canceled The System Management mode is also canceled when the Auto Cl...

Page 455: ... example you can access an inbox whose user has forgotten his her password and erase any unnecessary documents 1 Enter the System Management mode NOTE For instructions on entering the System Management mode see Entering the System Management Mode on p II 2 Press MAIL BOX 3 Operate the Mail Box function NOTE For instructions on using the Mail Box function see the Mail Box Guide 1 2 3 4 5 6 7 8 9 0 ...

Page 456: ...the name of an inbox You can also reset the password of an inbox in case the user has forgotten it 1 Enter the System Management mode NOTE For instructions on entering the System Management mode see Entering the System Management Mode on p II 2 Press Additional Functions Mail Box Settings change the settings For instructions on specifying Mail Box Settings see Chapter 5 Customizing Settings in the...

Page 457: ...re not registered in the Address Book 1 Enter the System Management mode NOTE For instructions on entering the System Management mode see Entering the System Management Mode on p II 2 Press Restrict New Addresses For instructions on specifying Restrict New Addresses see Chapter 6 System Manager Settings in the Facsimile Guide 3 Press Done repeatedly until the Basic Features screen appears ...

Page 458: ...System Management of the imageRUNNER 3530 2830 2230 VIII ...

Page 459: ...0 ...

Page 460: ...hatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON CHINA CO LTD 15F North Tower Beijing Kerry Centre 1 ...

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