Xerox WORKCENTRE 5735, System Administrator Manual

Page: 328 / 362

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 328
Enable Network Accounting in Mac Print Driver
Mac OS X
1. Open a document to print and select [File] and then [Print] .
2. Select the Xerox printer.
3. From the Copies and Pages menu select [Accounting] .
4. Select [Xerox Network Accounting] from the Accounting System menu.
a. Select [Prompt for Every Job] . If you want users to enter their User ID and Account ID each
time they print, check the following checkboxes:
• Mask User ID (***)
• Mask Account ID (***)
When you select these options, the information entered will display asterisks (***) for extra
security.
b. If you do not require the security option, select [Use Default Accounting Codes] and enter
the required information for the following field:
• Default User ID
• Default Account ID
c. To save your settings select the [Presets] menu and click [Save As] .
d. Enter a name to define the preset, for example, Accounting .
e. Click on [OK] . Ensure the Accounting preset is selected in the Presets menu each time you
print.
f. Click on [Print] .
g. Enter your Network Accounting information.
h. Click on [OK] to print the document.
Test Network Accounting
1. Open an application and print a job. Verify that you are presented with the User ID and
Accounting ID screen.
2. Enter a valid User ID and Accounting ID and click on [OK] . If you selected [Save Accounting
Codes] it will only be necessary to enter this information the first time the driver is used.
3. If your print job does not print, try to copy a job at the device using the same Account and User
ID. If the copy job completes then the Account and User ID are valid.
4. It may be necessary to check the network accounting solution software or server configuration to
verify the User ID and Account ID.
5. Distribute the Print Driver with the Network Accounting option already selected (if possible). If the
Print Drivers are distributed without the option enabled, workstation users will need to configure
the drivers. If the drivers are not properly configured, jobs sent to the device will be deleted.
Auditron
The Auditron is an accounting feature of the device which automatically tracks copy usage for each
user. The Auditron will prevent unauthorized access to the Copy or ID Card Copy features of the device.
It is enabled, or disabled by the System or Auditron Administrator. The Auditron comes as standard on
all devices. The Auditron cannot be enabled if the Save Job for Reprint feature is installed and enabled.