WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide
255
The Internet Services Public Address Book screen allows you to upload a list of names and e-mail
addresses which can be accessed via the Public Address Book at the device.
The Public Address Book consists of a text file a CSV (Comma Separated Values) format. The majority
of word processing or spreadsheet packages will allow you to create a CSV file. A selection of E-mail
applications will also allow you to export a list of users in the CSV file format. There are also several
conversion packages available on the web.
The E-mail or Internet Fax services must be enabled at the device to access the Public Address Book.
To Add New Names
At your Workstation:
Note:
To configure this feature or these settings you will have to access the
Address Book
tab, this
will require you to log in as a System Administrator. For details, refer to
Access Internet Services as
System Administrator
on page 24.
1.
Click on the
Address Book
tab.
2.
In the
[Common Tasks]
area, click on the
[Add New Name]
link.
3.
In the Enter Name Address Area, enter details in the following fields:
•
Friendly Name
•
E-mail Address
•
Internet Fax Address
4.
Click on one of the following:
•
Close
button to save details and to return to the
Public Address Book
list page.
•
Save & New
button to save the details and clear the fields to enter additional names.
•
Save & Close
button to save the details and return to the
Public Address Book
list page.
To Edit a Name
1.
From the
Address Book
tab, in the
Public Address Book
area, ensure
[View All Names]
link is
highlighted.
2.
Click on the
[Edit]
link for the name you want to edit.
3.
Edit the required fields, click on the
[Save & Close]
button when finished.
To Delete a Name
1.
From the
Address Book
tab, in the
Public Address Book
area, ensure
[View All Names]
link is
highlighted.
2.
Click on the
[Delete]
link for the name you want to delete.
3.
Click on the
[OK]
button when the
‘Are you sure you want to delete this record?’
message
displays.
Summary of Contents for WORKCENTRE 5735
Page 28: ...Internet Services WorkCentre 5735 5740 5745 5755 5765 5775 5790 System Administrator Guide 28 ...
Page 68: ...Support WorkCentre 5735 5740 5745 5755 5765 5775 5790 System Administrator Guide 68 ...
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