Xerox WORKCENTRE 5735, System Administrator Manual

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WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 216
scanned documents in the Job Log. The Job Log can then be accessed by third party software for
various purposes.
The following fields are available:
• To add a new field, click on the [Add] button. This brings up the Add Document Management
Field page.
• To make changes to a field, highlight a Document Management from the list and click on the
[Edit] button. This brings up the Add Document Management Field page.
• To delete a field, highlight a Document Management from the list and click on the [Delete]
button.
At your Workstation:
1. From the Default Template page, in the Document Management Fields (Optional) area, to add
an additional Document Management file, click on the [Add] button or to edit an existing file
highlight the file from the list and click on the [Edit] button. The Add Document Management
Field page will display.
2. In the Field Attributes area:
a. Enter information in the [Field Name] field. This information entered assigns a name for the
Document Management data that is to be associated with the scanned job. This value is not
shown at the device user interface screen and is used by third party software to access the
Document Management information. It can be up to 128 characters in length. This field
cannot be left blank.
b. For User Editable select one of the following method:
• Editable - if you would like the user to be able to modify the value of this field. Enter a
value in the [Field Label] field. The label should identify the purpose of this field to the
user.
• Not Editable - if the user can not change the Document Management Field's value. The
user will not be presented with this Document Management Field at the device and the
Default Value will be used.
c. For [Default Value] field, enter details for this Document Management Field. The Default
Value is optional if the user wants to edit the Document Management Field’s value. The
Default Value is required if the user does not want to edit the Document Management Field’s
value.
d. If you selected Editable, you can check the following checkboxes:
• Require User Input - to prompt the user to enter data for this Document Management
field before scanning. This is done at the device.
• Mask User Input (****) - selecting this will mask the user’s typing to protect privacy. This
also enables the Record User Input to Job Log .
Check the [Record User Input to Job Log] checkbox, to record all values entered by the
user for this data field.
Note: Validate Data Before Scanning options may also be available if there are validation servers
configured for this device.
3. Click on the [Apply] button to return to the Default Template page.