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Utax P-4030, User Manual

The Utax P-4030 User Manual is a comprehensive guide that enables users to fully maximize the potential of their printing device. This manual is available for free download at manualshive.com, providing step-by-step instructions, troubleshooting tips, and valuable insights to enhance the overall printing experience with the Utax P-4030.

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Index-1

Index

Numerics

2 in 1 Layout

6-16

Default

8-29

4 in 1 Layout

6-16

Default

8-29

A

Address Book

3-30

Adding

3-30

Contact

3-30

Editing and Deleting

3-36

Group

3-34

Adjustment/Maintenance

8-38

AirPrint

4-7

Apache License (Version 2.0)

1-10

Applications

11-9

Auto Error Clear

8-27

Auto Form Feed Timeout

11-29

Auto Low Power Mode

2-17

Auto Panel Reset

8-25

Auto Paper Selection

11-29

Auto Sleep

2-19

, 

11-29

Auto-IP

11-29

Settings

8-8

Automatic 2-Sided Copy Function

1-13

B

Background Density

6-12

, 

8-38

Default

8-27

Bonjour

11-29

Settings

8-8

Border Line

6-15

Default

8-29

C

Card Authentication Kit

11-3

Card Reader

2-4

Cassette

Loading Paper

3-7

Paper Size and Media type

3-15

, 

8-22

Cassette 1

2-2

Cassette Settings

3-15

Cassettes 2 to 5

2-4

Character Entry Method

11-11

Checking the Counter

2-34

Cleaning

Glass Platen

10-2

Registration Roller

10-3

Slit Glass

10-2

Collate

6-9

Default

8-27

Color Selection

6-11

Default

8-27

Color TIFF Compression

Default

8-29

Combine

6-15

Common Settings

8-18

Date Setting

8-24

Default Screen

8-18

Display Brightness

8-19

Display Status/Log

8-31

Error Handling

8-24

Format SD Card

8-30

Format SSD

8-30

Function Default

8-27

Language

8-18

Login Operation

8-29

Measurement

8-24

Optional Memory

8-31

Original/Paper Settings

8-20

Preset Limit

8-23

RAM Disk Mode

8-30

Sound

8-18

Timer Setting

8-25

Toner Alert Level

8-32

USB Keyboard Type

8-31

Connecting

LAN Cable

2-6

Power Cable

2-7

USB Cable

2-7

Connection Method

2-5

Continuous Scan

6-19

Default

8-28

Conventions Used in This Guide

xiv

Copy

5-10

Copy Speed

11-26

Copying Settings

8-32

Auto % Priority

8-32

Auto Paper Selection

8-32

Paper Selection

8-32

Select Key Setting

8-32

Correcting Black Line

8-38

Counting the Number of Pages Printed

Counter

2-34

Each Job Account

9-35

Print Accounting Report

9-36

Total Accounting

9-35

Unknown ID Job

9-38

Custom Box

5-34

Creating a New Box

5-34

Deleting Documents

5-41

Editing and Deleting Custom Box

5-37

Editing Documents

5-40

Printing Documents

5-38

Storing Documents

5-38

D

Data Sanitization

8-16

Data Security

8-16

Data Security Kit

11-8

Date Format

8-24

Date Setting

8-24

Date Format

8-24

Date/Time

8-24

Summer Time

8-24

Time Zone

8-24

Summary of Contents for P-4030

Page 1: ...USER MANUAL P 4030 MFP P 4035 MFP Copy Print Scan Fax A4 DIGITAL MULTIFUNCTIONAL SYSTEM ...

Page 2: ...eeded so that the machine can always be used in the optimum condition Please read this Operation Guide before using the machine We recommend the use of our own brand supplies Please use our genuine toner containers which have passed rigorous quality control testing The use of non genuine toner containers may cause failure We will not be liable for any damages caused by the use of third party suppl...

Page 3: ...ergy Star ENERGY STAR Program 1 14 2 Installing and Setting up the Machine 2 1 Part Names 2 2 Machine Exterior 2 2 Connectors Interior 2 3 With Optional Equipments Attached 2 4 Connecting the Machine and Other Devices 2 5 Connecting Cables 2 6 Connecting LAN Cable 2 6 Connecting USB Cable 2 7 Connecting the Power Cable 2 7 Power On Off 2 8 Power On 2 8 Power Off 2 8 Login Logout 2 9 Login 2 9 Logo...

Page 4: ...red Folder in a PC 3 20 Making a note of the computer name and full computer name 3 20 Making a note of the user name and domain name 3 21 Creating a Shared Folder Making a Note of a Shared Folder 3 22 Configuring Windows Firewall 3 26 Registering Destinations in the Address Book 3 30 Adding a Destination Address Book 3 30 Adding a Destination on One Touch Key One Touch Key 3 39 4 Printing from PC...

Page 5: ... Box 5 34 Creating a New Custom Box 5 34 Editing and Deleting Custom Box 5 37 Storing Documents 5 38 Printing Documents 5 38 Editing Documents 5 40 Deleting Documents 5 41 Printing Documents Stored in Removable USB Memory 5 43 Saving Documents to USB Memory Scan to USB 5 45 Check the USB Memory Information 5 47 Removing USB Memory 5 48 6 Using Various Functions 6 1 Functions Available on the Machi...

Page 6: ...nu Settings 8 3 Report 8 5 System Network 8 8 User Job Account 8 17 User Property 8 17 Common Settings 8 18 Copy 8 32 Printer 8 33 Send 8 35 FAX 8 36 Document Box 8 36 Edit Destination 8 37 Adjust Maint Adjustment Maintenance 8 38 9 User Authentication and Accounting User Login Job Accounting 9 1 Overview of User Login Administration 9 2 Enabling User Login Administration 9 3 Setting User Login Ad...

Page 7: ...ID Job 9 38 10 Troubleshooting 10 1 Regular Maintenance 10 2 Cleaning 10 2 Toner Container Replacement 10 5 Waste Toner Box Replacement 10 8 Troubleshooting 10 10 Solving Malfunctions 10 10 Responding to Messages 10 15 Clearing Paper Jams 10 25 11 Appendix 11 1 Optional Equipment 11 2 Overview of Optional Equipment 11 2 Optional Applications 11 9 Character Entry Method 11 11 Using the Keys 11 11 S...

Page 8: ...dresses to the address book refer to Preparation before Use on page 3 1 Input Data Operations from your PC Document Box functions Output Data Copy functions Printer functions USB memory Send functions Fax functions Fax data Original Electronic data USB memory FAX Operation Guide This function is useful for a variety of purposes including saving data in the machine and in a USB memory stick Printin...

Page 9: ...with multiple sending options Multi Sending You can send a same document to the multiple destinations using a different method You can specify multiple destinations of different send methods such as E mail SMB and Fax You can reduce your workflow by sending a job at once Sending to Different Types of Destinations Multi Sending page 5 24 Optimize your office workflow Save energy and cost Save frequ...

Page 10: ...e the communication cost with this function The communication cost can be reduced by setting the timer to the time period during which the communication cost is low FAX Operation Guide Create attractive documents Strengthen security Prevent image bleed through Prevent Bleed through You can prevent image bleed through from the reverse side when scanning thin originals Prevent Bleed t Prevent Bleed ...

Page 11: ...inistrators to strengthen security Strengthening the Security page 2 35 Use functions more efficiently Make the machine quiet Quiet Mode You can make the machine quiet by reducing its running noise You can configure this mode by job Quiet Mode page 6 20 Expand functions as necessary Application The functionality of the machine can be expanded by installing applications Applications that help you p...

Page 12: ...ne can be saved in the USB memory also Printing Documents Stored in Removable USB Memory page 5 43 Saving Documents to USB Memory Scan to USB page 5 45 Specify image file format File Format You can select the various file formats when sending storing images File Format page 6 22 Perform remote operation Embedded Web Server RX You can access to the machine remotely to print send or download data Ad...

Page 13: ...ne Use the machine thoughtfully Operation Guide This Guide Explains how to load paper and perform copy print and scan operations and indicates default settings and other information Use the fax functions FAX Operation Guide Explains how to use the fax function Use the ID card Card Authentication Kit B Operation Guide Explains how to perform authentication using the ID card Strengthen security Data...

Page 14: ...he machine such as placing originals making copies sending documents and using document boxes 6 Using Various Functions Explains convenient functions that are available on the machine 7 Status Job Cancel Explains how to check the status of a job and the job history and how to cancel jobs being printed or waiting to print Also explains how to check paper and toner levels how to check the device sta...

Page 15: ...splay Press the or key to select On Regular Indicates a message or setting displayed on the computer screen You can select from the Print size menu Click to move from the current page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page Click an item in the Table of Contents to jump to the corresponding page CAUTION Indic...

Page 16: ... Option The function can be used when printing from removable memory such as a USB memory stick The function can be used when sending a document The function can be used when saving to removable memory such as a USB memory stick Copy Print from Box Print from USB Send Scan to USB Quiet Mode Lower print and scan speed for quiet processing Select this mode when the running noise is uncomfortable Cop...

Page 17: ...uide Conventions used in procedures for operating the machine Operation panel keys that are pressed are outlined in red Procedures consisting of a sequence of operation panel actions or computer operations are numbered as shown below 1 2 ...

Page 18: ...page 6 8 Collate page 6 9 Duplex page 6 17 Zoom page 6 13 Combine page 6 15 Original Size page 6 7 Orig Orientation page 6 9 Original Image page 6 10 Density page 6 10 EcoPrint page 6 11 Continuous Scan page 6 19 File Name Entry page 6 20 JobFinish Notice page 6 19 Print Override page 6 20 Sharpness page 6 12 Backgrnd Density page 6 12 Prevent Bleed t page 6 13 ...

Page 19: ...ation page 6 9 Continuous Scan page 6 19 File Format page 6 22 File Name Entry page 6 20 Subject Body page 6 25 JobFinish Notice page 6 19 FAX Resolution Refer to FAX Operation Guide FAX Delayed TX Refer to FAX Operation Guide FAX Direct TX Refer to FAX Operation Guide FAX RX Polling Refer to FAX Operation Guide FAX TX Report Refer to FAX Operation Guide Density page 6 10 Duplex page 6 21 FTP Encr...

Page 20: ...Refer to FAX Operation Guide Job Box Private page 4 8 Quick Copy page 4 15 USB Memory Store File Quiet Mode page 6 20 Color Selection page 6 11 Original Size page 6 7 Original Image page 6 10 Scan Resolution page 6 25 Storing Size page 6 26 Zoom page 6 13 Orig Orientation page 6 9 Continuous Scan page 6 19 File Format page 6 22 File Separation page 6 24 File Name Entry page 6 20 JobFinish Notice p...

Page 21: ... 6 27 XPS FitTo Page page 6 27 Recall program page 5 6 Print Job Status page 7 4 Send Job Status page 7 5 Store Job Status page 7 6 Scheduled Job page 7 7 Print Job Log page 7 10 Send Job Log page 7 11 Store Job Log page 7 12 FAX Job Log Refer to FAX Operation Guide Scanner page 7 15 Printer page 7 15 FAX Refer to FAX Operation Guide Toner Status page 7 16 Paper Status page 7 16 USB Memory page 7 ...

Page 22: ...age page 8 5 Font List page 8 5 Opt NW Status page 8 6 Admin Rpt Set Refer to FAX Operation Guide Result Rpt Set page 8 6 Job Log History Auto Sending page 8 7 Send History page 8 7 Destination page 8 7 Subject page 8 7 Personal Info page 8 7 Counter page 2 34 ...

Page 23: ...cure Protocol page 8 11 Host Name page 8 11 LAN Interface page 8 11 Restart Network page 8 12 Optional Network Basic page 8 12 Network Wi Fi Wireless Network page 8 13 Basic page 8 15 NW InterfaceSend page 8 15 I F Block Set USB Host page 8 15 USB Device page 8 15 USB Storage page 8 15 Option I F 1 page 8 15 Option I F 2 page 8 15 Security Level page 8 16 Data Security page 8 16 Restart page 8 17 ...

Page 24: ...Counter Limit page 9 34 Unknown ID Job page 9 38 User Property page 9 8 Common Settings Language page 8 18 Default Screen page 8 18 Sound Buzzer page 8 18 FAX Speaker Refer to FAX Operation Guide FAX Monitor Refer to FAX Operation Guide Display Bright page 8 19 Orig Paper Set Custom Orig Size page 8 20 Def Orig Size page 8 20 Custom PaperSize page 8 20 Cassette 1 Set Cassette 1 Size page 8 22 Cass...

Page 25: ... page 8 24 PaperMismatchErr page 8 24 Date Setting Date Time page 8 24 Date Format page 8 24 Time Zone page 8 24 Summer Time page 8 24 Timer Setting Auto Panel Reset page 8 25 PanelReset Timer page 8 25 Low Power Timer page 8 25 Sleep Level models except for Europe page 8 25 Sleep Rules models for Europe page 8 26 Sleep Timer page 8 26 Power Off Rule page 8 26 Power Off Timer page 8 26 Auto Err Cl...

Page 26: ...28 Subject Body page 8 28 Con scan ExptFAX page 8 28 Con scan FAX page 8 28 File Format page 8 28 File Separation page 8 28 JPEG TIFF Print page 8 28 XPS FitTo Page page 8 28 Detail Setting 2 in 1 Layout page 8 29 4 in 1 Layout page 8 29 Border Line page 8 29 Orig Binding page 8 29 Finish Binding page 8 29 Image Quality page 8 29 Color TIFF Comp page 8 29 PDF A page 8 29 High Comp PDF page 8 29 Lo...

Page 27: ... Priority page 8 34 Paper Feed Mode page 8 34 Auto Cass Change page 8 34 Resolution page 8 34 KIR page 8 34 Send Select Key Set page 8 35 DestinationCheck page 8 35 New Dest Entry page 8 35 Recall Dest page 8 35 Default Screen page 8 35 Send and Forward page 8 35 FAX Refer to FAX Operation Guide Document Box Custom Box page 5 34 Sub Address Box Refer to FAX Operation Guide Job Box Quick Copy Jobs ...

Page 28: ...xvii Menu Map Adjust Maint Quiet Mode page 8 38 Copy Denst Adj page 8 38 Send Box Density page 8 38 Backgrnd Density page 8 38 Print Density page 8 38 AutoColorCorrect page 8 38 Correct Bk Line page 8 38 ...

Page 29: ...entions in This Guide 1 2 Environment 1 3 Precautions for Use 1 4 Laser Safety Europe 1 5 Legal Restriction on Copying Scanning 1 6 EN ISO 7779 1 6 EK1 ITB 2000 1 6 Legal Information 1 7 Energy Saving Control Function 1 13 Automatic 2 Sided Copy Function 1 13 Resource Saving Paper 1 13 Environmental benefits of Power Management 1 13 Energy Star ENERGY STAR Program 1 14 ...

Page 30: ...tention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol Warning of prohibited action Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specif...

Page 31: ...ne Avoid locations near a window or with exposure to direct sunlight Avoid locations with vibrations Avoid locations with drastic temperature fluctuations Avoid locations with direct exposure to hot or cold air Avoid poorly ventilated locations If the floor is delicate against casters when this machine is moved after installation the floor material may be damaged During copying some ozone is relea...

Page 32: ...ontact a physician If you do happen to get toner in your eyes flush them thoroughly with water If there is any remaining tenderness contact a physician If toner does happen to get on your skin wash with soap and water Do not attempt to force open or destroy parts which contain toner Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative ...

Page 33: ...rmal operation of the product by user no radiation can leak from the machine This machine is classified as Class 1 laser product under IEC EN 60825 1 2007 Caution Performance of procedures other than those specified in this manual may result in hazardous radiation exposure These labels are attached to the laser scanner unit inside the machine and are not in a user access area Regarding CLASS 1 las...

Page 34: ... Paper money Bank note Securities Stamp Passport Certificate Local laws and regulations may prohibit or restrict copying scanning of other items not mentioned above EN ISO 7779 Maschinenlärminformations Verordnung 3 GPSGV 06 01 2004 Der höchste Schalldruckpegel beträgt 70 dB A oder weniger gemäß EN ISO 7779 EK1 ITB 2000 Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildsch...

Page 35: ...ple Inc registered in the U S and other countries TypeBankG B TypeBankM M and Typebank OCR are trademarks of TypeBank All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc Helvetica Palatino and Times are registered trademarks of Linotype GmbH ITC Avant Garde Gothic ITC Bookman ITC ZapfChancery and ITC ZapfDingbats are registered tradema...

Page 36: ...openssl org THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITE...

Page 37: ...you return to Monotype Imaging Under the terms of this License Agreement you have the right to use the Fonts on up to three printers If you need to have access to the fonts on more than three printers you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging Monotype Imaging retains all rights title and interest to the Software and Typefaces and no rights are gr...

Page 38: ...e or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DI...

Page 39: ... free irrevocable except as stated in this section patent license to make have made use offer to sell sell import and otherwise transfer the Work where such license applies only to those patent claims licensable by such Contributor that are necessarily infringed by their Contribution s alone or by combination of their Contribution s with the Work to which such Contribution s was submitted If You i...

Page 40: ...e the Work including but not limited to damages for loss of goodwill work stoppage computer failure or malfunction or any and all other commercial damages or losses even if such Contributor has been advised of the possibility of such damages 9 Accepting Warranty or Additional Liability While redistributing the Work or Derivative Works thereof You may choose to offer and charge a fee for acceptance...

Page 41: ... Off Timer page 8 26 Automatic 2 Sided Copy Function This device includes 2 sided copying as a standard function For example by copying two 1 sided originals onto a single sheet of paper as a 2 sided copy it is possible to lower the amount of paper used For more information refer to Duplex page 6 17 Printing in duplex mode reduces paper consumption and contributes to the conservation of forest res...

Page 42: ... the standards laid out in the International Energy Star Program ENERGY STAR is a voluntary energy efficiency program with the goal of developing and promoting the use of products with high energy efficiency in order to help prevent global warming By purchasing ENERGY STAR qualified products customers can help reduce emissions of greenhouse gases during product use and cut energy related costs ...

Page 43: ...ection 2 13 Energy Saver function 2 17 Low Power Mode and Auto Low Power Mode 2 17 Sleep and Auto Sleep 2 19 Installing Software 2 23 Software on DVD Windows 2 23 Installing Software in Windows 2 24 Uninstalling the Software 2 29 Installing Software in Mac Computer 2 30 Setting TWAIN Driver 2 32 Setting WIA Driver 2 33 Checking the Counter 2 34 Additional Preparations for the Administrator 2 35 Se...

Page 44: ...l Eject Table 5 Inner Tray 6 Paper Stopper 7 Front Cover 8 Cassette 1 9 Power Switch 10 Original Stopper 11 USB Memory Slot 12 Front Cover Open Button 13 Slit Glass 14 Original Size Indicator Plates 15 Platen 16 Operation Panel 17 Handles 18 Rear Cover 19 Handles With Optional Equipments Attached page 2 4 1 2 3 4 10 11 13 14 15 16 7 12 5 9 8 17 6 18 19 ...

Page 45: ...Interface 4 Network Interface Connector 5 USB Interface Connector 6 Envelope Lever 7 Fuser Cover 8 Paper Width Guides 9 Support Tray Section of the Multi Purpose Tray 10 Multi Purpose Tray 11 Paper Length Guide 12 Paper Width Guides 13 Bottom Plate 14 Size Dial 15 Duplex Cover 4 3 5 6 7 1 2 8 9 10 12 11 14 15 13 12 ...

Page 46: ...Optional Equipments Attached 16 Toner Container Black 17 Toner Container Lock Lever 18 Registration Roller 19 Left Cover 20 Waste Toner Box 1 Card Reader 2 Cassette 2 3 Cassette 3 4 Cassette 4 5 Cassette 5 Optional Equipment page 11 2 16 17 20 18 19 1 3 4 5 2 ...

Page 47: ... the optional wireless interface kit attached you do not need to connect the LAN cable To use a wireless LAN it is necessary to change the default settings for the machine using the System Menu Optional Network page 8 12 Connection Environment Function Necessary Cable Connect a LAN cable to the machine Printer Scanner Network FAX 1 1 Only on products with the fax function installed LAN cable 10BAS...

Page 48: ... machine 1 Connect the LAN cable to the network interface connector 2 Connect the other end of the cable to the hub 2 Set up the machine Power on the machine and configure the network IMPORTANT If the power is on turn the power switch off Power Off page 2 8 For details refer to Network Setup LAN Cable Connection on page 2 13 ...

Page 49: ...e left side of the body 2 Connect the other end of the cable to the PC Connecting the Power Cable 1 Connect the cable to the machine 1 Remove the cover 2 Connect one end of the supplied power cable to the machine and the other end to a power outlet IMPORTANT If the power is on turn the power switch off Power Off page 2 8 IMPORTANT Only use the power cable that comes with the machine ...

Page 50: ... is operating Turning off the power switch while the machine is operating may cause it to malfunction CAUTION If this machine will be left unused for an extended period e g overnight turn it off at the main power switch If the machine will not be used for an even longer period of time e g vacation remove the power plug from the outlet as a safety precaution If using the products equipped with the ...

Page 51: ...et your login user name or login password In this event login with administrator privileges and change your login user name or login password NOTE If Netwk Authentic is selected as the user authentication method Menu is displayed Press Menu and select Login Type and then it is possible to select the authentication destination as Local Authentic or Netwk Authentic Press Menu and select Domain and t...

Page 52: ...he OK key 3 Press Login Logout To logout from the machine press the Authentication Logout key to return to the login user name login password entry screen Users are automatically logged out in the following circumstances When the machine enters the low power or sleep state When the auto panel reset function is activated Character Entry Method page 11 11 Login User Name Login Password 4000 Login Me...

Page 53: ...tings and press the OK key 3 Press the or key to select Date Setting and press the OK key NOTE The default settings of the machine can be changed in System Menu For settings that are configurable from System Menu refer to Setup and Registration System Menu page 8 1 NOTE If user login administration is enabled you can only change the settings by logging in with administrator privileges If user logi...

Page 54: ...h and day Press the and key to move the cursor right and left 7 Press the OK key 8 Press the or key to set the hour minute and second Press the and key to move the cursor right and left 9 Press the OK key NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear Date Setting Date Time Exit 01 Date Format 02 Time Zone 03 2 1 Date Setting Summer Tim...

Page 55: ...y change the settings by logging in with administrator privileges If user login administration is disabled the user authentication screen appears Enter a login user name and password and press Login The factory default login user name and login password are set as shown below Ask your network administrator for the IP address in advance and have it ready when you configure this setting In the follo...

Page 56: ...numeric keys or press the or key to set the IP address You can set any value between 000 and 255 Increase or reduce the figures by pressing the or key Use or to move the position being entered which is shown highlighted 5 Press the OK key 6 Press the or key to select Subnet Mask and press the OK key 2 1 TCP IP Settings TCP IP Exit 01 IPv4 Setting 02 IPv6 Setting 03 2 1 IPv4 Setting DHCP Exit 01 Au...

Page 57: ... keys or press the or key to set the default gateway You can set any value between 000 and 255 The entry method is the same method as the IP address 11 Press the OK key IMPORTANT After changing the setting restart the network from System Menu or turn the machine OFF and then ON Restart page 8 17 NOTE The network can be configured from the computer by using Embedded Web Server RX Refer to the Embed...

Page 58: ...ork on page 8 13 Available Network Displays access points to which the machine can connect Select the access point to connect to Push Button If the access point supports the push button method wireless settings can be configured using the push button Press the automatic wireless network setup button on the access point and the connection is started by pressing Next PIN Device Starts connection usi...

Page 59: ...his status is referred to as Low Power Mode Low power will be displayed on the screen If print data is received during Low Power Mode the machine automatically wakes up and starts printing Also when fax data arrives while the machine is in Low Power Mode the machine automatically wakes up and starts printing To resume perform one of the following actions Press any key on the operation panel Open t...

Page 60: ...E If user login administration is enabled you can only change the settings by logging in with administrator privileges If user login administration is disabled the user authentication screen appears Enter a login user name and password and press Login The factory default login user name and login password are set as shown below Login User Name Login Password 4000 4000 2 1 Sys Menu Count User Job A...

Page 61: ...el The machine will be ready to operate within 15 seconds Note that ambient environmental conditions such as ventilation may cause the machine to respond more slowly Auto Sleep Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the Low Power Mode The default preset time is 1 minute To change the preset sleep time refer to Sleep Timer on page 8 26 Follow the ...

Page 62: ... information on Sleep Rules settings refer to Sleep Rules models for Europe on page 8 26 Follow the steps below to use Sleep mode for each function 1 Display the screen 1 Press the System Menu Counter key 2 Press the or key to select Common Settings and press the OK key 3 Press the or key to select Timer Setting and press the OK key 2 1 Common Settings Date Setting Exit 08 Timer Setting 10 Error H...

Page 63: ... Recovery mode and allows Sleep Mode to be set separately for each function The time required for the machine to wake up from power save mode and resume normal operation will be longer than for Quick Recovery mode The ID card cannot be recognized Quick Recovery mode recovers from sleep mode quicker than Energy Saver mode To resume press any key on the operation panel If print data is received duri...

Page 64: ...he or key to select the function to be set and press the OK key Card Reader is displayed when the optional Card Authentication Kit is installed FAX is displayed only on products with the fax function installed 2 Press the or key to select Off or On and press the OK key Repeat steps 3 1 to 3 2 to set for a different function 2 1 Sys Menu Count User Job Account Exit 04 User Property 05 Common Settin...

Page 65: ...sed with this driver FAX Driver This makes it possible to send a document created in a computer software application as a fax via the machine TWAIN Driver This driver enables scanning on the machine using a TWAIN compliant software application WIA Driver WIA Windows Imaging Acquisition is a function of Windows that enables reciprocal communication between an imaging device such as a scanner and an...

Page 66: ...stall using Express Install You can also select Use host name for port name and set to use the host name of the standard TCP IP port A USB connection cannot be used NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run setup exe If the...

Page 67: ...ng the Setting TWAIN Driver page 2 32 NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload If the Windows security window appears click Install this driver software anyway NOTE When you have selected Device settings in Windows XP the dialog box...

Page 68: ...rt the DVD 2 Display the screen NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run setup exe If the user account management window appears click Yes Allow Click View License Agreement and read the License Agreement 1 2 ...

Page 69: ...ice to be installed The following buttons can be used This changes the display to icon and text display Use this to select multiple items If the desired device does not appear press this button to directly select the device 2 Select the driver to be installed 3 Select the utility to be installed 1 2 3 2 3 1 1 2 ...

Page 70: ...ter by following the screen prompts This completes the printer driver installation procedure If you are installing the TWAIN driver continue by configuring the Setting TWAIN Driver page 2 32 NOTE When you have selected Device settings in Windows XP the dialog box for device setting will appear after Finish is clicked Configure the settings for options installed on the machine Device settings can b...

Page 71: ...e to be deleted 3 Finish uninstalling If a system restart message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges NOTE In Windows 8 click Search in charms and enter Uninstall Product Library in the search box Select Uninstall Product Librar...

Page 72: ...This completes the printer driver installation If a USB connection is used the machine is automatically recognized and connected If an IP connection is used the settings below are required NOTE Installation on MAC OS must be done by a user logged on with administrator privileges When printing from a Mac computer set the machine s emulation to KPDL or KPDL Auto For details refer to Printer on page ...

Page 73: ...em that appears in Name 3 Select the options available for the machine 4 The selected machine is added NOTE When using an IP connection click the IP icon for an IP connection and then enter the IP address and printer name The number entered in Address will automatically appear in Name Change if needed 1 2 1 2 4 Select the driver in Use 3 1 2 ...

Page 74: ...igure TWAIN Driver 3 Finish registering NOTE In Windows 8 click Search in charms and enter TWAIN Driver Setting in the search box Select TWAIN Driver Setting in the search list NOTE When the machine s IP address or host name is unknown contact Administrator NOTE Click Delete to delete the added machine Click Edit to change names Enter the machine name Select this machine from the list Enter the ma...

Page 75: ...h list then the Scanners and Cameras screen appears 2 Select the same name as this machine from WIA Drivers and press Properties 2 Configure WIA Driver NOTE In Windows 8 click Search in charms and enter View scanners and cameras in the search box Select View scanners and cameras in the search list then the Scanners and Cameras screen appears 1 2 Enter the machine IP addresses or host name 1 2 5 Wh...

Page 76: ...ets printed and scanned 1 Display the screen 1 Press the System Menu Counter key 2 Press the or key to select Counter and press the OK key 2 Check the counter Press the or key to select the item you want to check and press the OK key 2 1 Sys Menu Count System Network Exit 03 Counter 02 01 Report 2 1 Counter Printed Pages Exit 01 Scanned Pages 02 ...

Page 77: ...w you to configure all settings therefore please change the login user name and password In addition this machine is equipped with user authentication function which can be configured to limit the access to this machine to only those who have a registered login name and password For each setting procedure refer to User Authentication and Accounting User Login Job Accounting page 9 1 I want to Func...

Page 78: ... Administrator I want to Function Reference page Protect the transmission from interception and wiretapping IPP over SSL page 8 9 HTTPS page 8 9 LDAP Security page 8 11 SMTP Security page 8 11 POP3 Security page 8 11 FTP Encrypted TX page 6 25 IPSec page 8 10 SNMPv3 page 8 9 ...

Page 79: ...ower case letters are distinguished case sensitive Setting Description Administ rator General User Device Information The machine s structure can be checked Job Status Displays all device information including print and scan jobs storing jobs scheduled jobs and job log history Document Box Add or delete document boxes or delete documents within a document box 1 1 The logged in user may not be able...

Page 80: ... Report Print Status Page and then press Yes Examples https 192 168 48 21 for IP address https MFP001 if the host name is MFP001 The web page displays basic information about the machine and Embedded Web Server RX as well as their current status Report Report Print Status Page NOTE If the screen There is a problem with this website s security certificate is displayed configure the certificate For ...

Page 81: ...er RX pages enter the User Name and Password and click Login Entering the predefined administrator password allows the user to access all pages including Document Box Address Book and Settings on the navigation menu The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive Login User Name Admin L...

Page 82: ... host name Print the status page to check the machine s IP address and the host name Press the System Menu Counter key Report Report Print Status Page and then press Yes 3 Log in with administrator privileges The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive 4 Click Security Settings Repo...

Page 83: ...lect the setting you want to configure NOTE The configurable settings within Device Security Send Security and Network Security can also be configured from the machine s System Menu For details see Setup and Registration System Menu page 8 1 For details on settings related to certificates refer to the Embedded Web Server RX User Guide ...

Page 84: ...e status page to check the machine s IP address and the host name Press the System Menu Counter key Report Report Print Status Page and then press Yes 3 Log in with administrator privileges The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive 4 From the Device Settings menu select System Rep...

Page 85: ...e host name Enter the device information and then click Submit IMPORTANT After changing the setting restart the network or turn the machine OFF and then ON To restart the network interface card click Reset in the Management Settings menu and then click Restart Network in Restart ...

Page 86: ...etting to limit the size of E mails Item E mail Size Limit in E mail Send Settings The procedure for specifying the SMTP settings is explained below 1 Display the screen Display the SMTP Protocol screen 1 Launch your Web browser 2 In the address or location bar enter the machine s IP address or the host name Print the status page to check the machine s IP address and the host name Press the System...

Page 87: ...2 45 Installing and Setting up the Machine Embedded Web Server RX 4 From the Network Settings menu click Protocol 2 Configure the settings Set SMTP E mail TX to On in the Send Protocols 1 2 ...

Page 88: ...2 46 Installing and Setting up the Machine Embedded Web Server RX 3 Display the screen Display the E mail Settings screen From the Function Settings menu click E mail 1 2 ...

Page 89: ...strict the domains click the Domain List and enter the domain names of addresses to be allowed or rejected Restriction can also be specified by e mail address E mail Send Settings E mail Size Limit Enter the maximum size of E mail that can be sent in kilobytes When E mail size is greater than this value an error message appears and E mail sending is cancelled Use this setting if you have set E mai...

Page 90: ... Print the status page to check the machine s IP address and the host name Press the System Menu Counter key Report Report Print Status Page and then press Yes 3 Log in with administrator privileges The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive 4 From the Address Book menu click Machi...

Page 91: ... 2 Populate the fields 1 Enter the destination information Enter the information for the destination you want to register The fields to populate are the same as when registering via operation panel 2 Click Submit Registering Destinations in the Address Book page 3 30 ...

Page 92: ...ck the machine s IP address and the host name Press the System Menu Counter key Report Report Print Status Page and then press Yes 3 From the Document Box menu click Custom Box 4 Click Add 2 Configure the Custom Box 1 Enter the box details Enter the information for the custom box you want to register For details on the fields to populate refer to Embedded Web Server RX User Guide 2 Click Submit NO...

Page 93: ...your Web browser 2 In the address or location bar enter the machine s IP address or the host name Print the status page to check the machine s IP address and the host name Press the System Menu Counter key Report Report Print Status Page and then press Yes 3 From the Document Box menu click Custom Box 4 Click the number or name of the Custom Box in which the document is stored Report Report Print ...

Page 94: ...Machine Embedded Web Server RX 2 Print the document 1 Select the document you wish to print Select the checkbox of the document to be printed 2 Click Print For settings that are configurable refer to Embedded Web Server RX User Guide 1 2 ...

Page 95: ...e Address Book The Address Book registered on the machine can be backed up or migrated using the NETWORK PRINT MONITOR on the included DVD For details on operating the NETWORK PRINT MONITOR refer to the NETWORK PRINT MONITOR User Guide Backing Up Address Book Data to PC 1 Launch the NETWORK PRINT MONITOR 2 Create a backup 1 Right click on the model name from which you want to back up the Address B...

Page 96: ...to back up and click Next 6 Click on Save to file 7 Specify the location to save the file enter the file name and then click Save For Save as type make sure to select XML File NOTE If the Admin Login screen appears enter the Admin Login and Login Password and then click OK The default settings are as follows Upper case and lower case letters are distinguished case sensitive 2 1 3 2 1 Login User Na...

Page 97: ...that selecting Finish will write the data to the machine s Address Book Writing Address Book Data to the Machine 1 Launch the NETWORK PRINT MONITOR 2 Load the Address Book data 1 Right click on the model name to which you want to transfer the Address Book and select Advanced Set multiple devices 2 Click Next 3 Select Device Address Book and click Next 2 1 2 2 1 ...

Page 98: ...ings on target device and then click Next Selecting the Overwrite settings on target device checkbox will overwrite the machine s Address Book from entry No 1 5 Click Browse and select the backup Address Book file and then click Next 6 Click Finish The write process of the Address Book data starts 7 Once the write process is complete click Close 2 1 3 2 1 ...

Page 99: ...ulti Purpose Tray 3 11 Specifying Paper Size and Media Type 3 15 Paper Stopper 3 19 Preparation for Sending a Document to a Shared Folder in a PC 3 20 Making a note of the computer name and full computer name 3 20 Making a note of the user name and domain name 3 21 Creating a Shared Folder Making a Note of a Shared Folder 3 22 Configuring Windows Firewall 3 26 Registering Destinations in the Addre...

Page 100: ... Clears entered numbers and characters Returns settings to their default states Cancels or pauses the job in progress Starts copying and scanning operations and processing for setting operations Displays the function menu for copy print transmission and document box Increments or decrements numbers or selects menu in the message display In addition moves the cursor when entering the characters Fin...

Page 101: ... of usable arrow keys are shown on the screen displayed When the or key is pressed the selection moves line by line When the or key is pressed the selection moves in units of one page When OK is displayed press the OK key to confirm the selection Press the OK key to display the selected menu The selected item is displayed with asterisk at the beginning Press the OK key to confirm the selected sett...

Page 102: ...en Help is displayed on the message display press Help to display the Help screen The Help screen shows machine operation Press to display the next step or press to display the previous step Press the OK key to exit the Help screen Ready to copy A4 A4 1 Quiet Paper Copies Off Original size Original orientation Paper size Paper orientation Paper source Paper jammed in cassette 1 Help JAM Corrective...

Page 103: ...Page 1 Cassette 1 page 3 7 2 Cassette 2 page 3 7 3 Cassette 3 page 3 7 4 Cassette 4 page 3 7 5 Cassette 5 page 3 7 6 Multi Purpose Tray page 3 11 NOTE The number of sheets that can be held varies depending on your environment and paper type You should not use inkjet printer paper or any paper with a special surface coating Such paper may cause paper jams or other faults 6 1 2 3 4 5 ...

Page 104: ...ems Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag If the machine will not be used for a prolonged period protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag IMPORTANT If you copy onto used paper paper already used for printing do not use paper that is stapled or clipped together This...

Page 105: ...17 For the paper type setting refer to Media Type Set Media Type Settings on page 8 23 1 Pull the cassette completely out of the machine 2 Press the bottom plate down until it locks IMPORTANT The cassettes can hold paper with weight between 60 120 g m2 Do not load thick paper that is heavier than 120 g m2 in the cassettes Use the multi purpose tray for paper that is heavier than 120 g m2 NOTE When...

Page 106: ...e Press the paper width adjusting tab and slide the guides to the paper size required Paper sizes are marked on the cassette 2 Adjust the paper length guide to the paper size required Press the paper length adjusting tab and slide the guides to the paper size required NOTE If you are going to use paper that is longer than A4 pull out the paper length guide backwards ...

Page 107: ...ecifying Paper Size and Media Type for the Cassettes on page 3 15 IMPORTANT Load the paper with the print side facing down After removing new paper from its packaging fan the paper before loading it in the multi purpose tray Refer to Precaution for Loading Paper on page 3 6 Before loading the paper be sure that it is not curled or folded Paper that is curled or folded may cause paper jams Ensure t...

Page 108: ...paration before Use Loading Paper 5 Gently push the cassette back in 6 Specify the type of paper loaded in the cassette using the operation panel Specifying Paper Size and Media Type for the Cassettes page 3 15 ...

Page 109: ...ets Hagaki 1 sheet Envelope DL Envelope C5 Envelope 10 Commercial 10 Envelope 9 Commercial 9 Envelope 6 Commercial 6 Envelope Monarch Youkei 4 Youkei 2 5 sheets OHP film 1 sheet 1 Open the multi purpose tray 2 Pull out the support tray section of the MP tray IMPORTANT If you are using a paper weight of 106 g m2 or more set the media type to Thick and set the weight of the paper you are using NOTE ...

Page 110: ...st be uncurled before use When loading paper into the multi purpose tray check that there is no paper left over in the tray from a previous job before loading the paper If there is just a small amount of paper left over in the multi purpose tray and you want to add more first remove the left over paper from the tray and include it with the new paper before loading the paper back into the tray If t...

Page 111: ...e follow the procedure below to switch to envelope mode 1 Open the rear cover 2 Raise the envelope lever 3 Close the rear cover NOTE When the printing on envelopes is completed return the envelope lever to its original position at the bottom CAUTION The fuser unit inside the machine is hot Do not touch it with your hands as it may result in burn injury ...

Page 112: ...velopes orientation and facing will differ depending on the type of envelope Be sure to load it in correctly otherwise printing may be done in the wrong direction or on the wrong face NOTE When you load envelopes in the multi purpose tray select the envelope type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray MP Tray Setting on page 3 17 Close the flap Open the fla...

Page 113: ... Executive Oficio II 16K ISO B5 Envelope C5 Custom Cassettes 2 to 5 A4 A5 B5 B6 Folio 216 340 mm Letter Legal Statement Executive Oficio II 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Oufuku Hagaki Youkei 4 Youkei 2 Custom Cassette 1 to 5 Type 2 2 To change to a media type other than Plain refer to MP Tray Set MP Tray Settings on page 8 22 When a paper wei...

Page 114: ...the or key to select Cassette 1 to 5 Type and press the OK key 2 Press the or key to select the media type and press the OK key NOTE Cassette 2 to Cassette 5 are shown when the optional paper feeder is installed 2 1 Common Settings Sound Exit 03 Display Bright 04 Orig Paper Set 05 2 1 Orig Paper Set Def Orig Size Exit 02 Custom PaperSize 03 Cassette 1 Set 04 2 1 Cassette 1 Set Cassette 1 Size Exit...

Page 115: ...ray Type 2 2 To change to a media type other than Plain refer to MP Tray Set MP Tray Settings on page 8 22 Select the media type Values Plain 60 to 105 g m2 Transparency Rough Vellum 60 to 63 g m2 Labels Recycled Preprinted 3 Bond Cardstock Color Prepunched 3 Letterhead 3 Envelope Thick 106 to 220 g m2 High Quality Custom 1 8 3 To print on preprinted or prepunched paper or on letterhead refer to S...

Page 116: ...size and press the OK key 3 Specify the media type 1 Press the or key to select MP Tray Type and press the OK key 2 Press the or key to select the media type and press the OK key 2 1 MP Tray Set MP Tray Size Exit 01 MP Tray Type 02 2 1 MP Tray Size A4 01 A5 02 A6 03 2 1 MP Tray Set MP Tray Size Exit 01 MP Tray Type 02 2 1 MP Tray Type Plain 01 Transparency 02 Rough 03 ...

Page 117: ...3 19 Preparation before Use Paper Stopper Paper Stopper When using paper large than A4 Letter open the paper stopper shown in the figure ...

Page 118: ... does not have a dot the full computer name and the computer name are the same If the full computer name has a dot the text string in front of the dot in the full computer name is the computer name Example PC001 abcdnet com PC001 is the computer name PC001 abcdnet com is the full computer name After checking the computer name click the Close button to close the System Properties screen In Windows ...

Page 119: ... Start button on the Windows select All Programs or Programs Accessories and then Command Prompt In Windows 8 display Apps on Search in charms on the Start screen and select Command Prompt The Command Prompt window appears 2 Check the domain name and user name At the Command Prompt enter net config workstation and then press Enter Check the user name and domain name Screen example User Name james ...

Page 120: ...ings below to limit folder access to a specific user or group 1 From Start button on the Windows select Control Panel Appearance and Personalization and then Folder Options In Windows XP click My Computer and select Folder Options in Tools In Windows 8 select Settings in charms on Desktop and select Control Panel Appearance and Personalization and then Folder Options 2 Remove the checkmark from Us...

Page 121: ...haring button In Windows XP right click the scannerdata folder and select Sharing and Security or Sharing 2 Configure permission settings 1 Select the Share this folder checkbox and click the Permissions button In Windows XP select Share this folder and click the Permissions button 2 Click the Add button 1 2 Make sure that the Sharing tab is selected 1 2 Make a note of the Share name ...

Page 122: ...20 is the same as the domain name If the computer name is not shown in From this location click the Locations button select the computer name and click the OK button Example PC001 If the computer name that you made a note of on page Making a note of the computer name and full computer name on page 3 20 is not the same as the domain name If the text after the first dot in the full computer name tha...

Page 123: ... Modify and Read execute permissions and click the Close button In Windows XP make sure that checkmarks appear on Allow checkbox for the Modify and Read execute permissions and click the OK button 2 3 4 Select the Security tab 1 Select the user you entered If the user does not appear on Group or user names click Edit button to add user in a similar way of step 2 Configure permission settings ...

Page 124: ...haring 1 From Start button on the Windows select Control Panel System and Security and Allow a program through Windows Firewall 2 Select the File and Printer Sharing checkbox 2 Add a port 1 From Start button on the Windows select Control Panel System and Security and Check firewall status NOTE Log on to Windows with administrator privileges NOTE If the User Account Control dialog box appears click...

Page 125: ...3 27 Preparation before Use Preparation for Sending a Document to a Shared Folder in a PC 2 Select Advanced settings 3 Select Inbound Rules 4 Select New Rules 5 Select Port 1 2 ...

Page 126: ...a Shared Folder in a PC 6 Select TCP as the port to apply the rule to Then select Specific local ports and enter 445 then click Next 7 Select Allow the connection and click the Next button 8 Make sure all checkboxes are selected and click the Next button 2 3 1 1 2 1 2 ...

Page 127: ...or off If the User Account Control dialog box appears click the Continue button 2 Click the Exceptions tab and then the Add port button 3 Specify Add a Port settings Enter any name in Name example Scan to SMB This will be the name of the new port Enter 445 in Port Number Select TCP for Protocol 4 Click OK button In Windows 8 1 In charms on Desktop click Settings Control Panel System and Security a...

Page 128: ... 200 contact addresses can be registered Each address can include the information such as destination name E mail address FTP server folder path computer folder path and FAX No only on products with the fax function installed 1 Display the screen 1 Press the System Menu Counter key 2 Press the or key to select Edit Destination and press the OK key 3 Press the or key to select Address Book and pres...

Page 129: ...32 characters can be entered 3 Add the address E mail Address 1 Press the or key to select E mailAddress and press Edit 2 Enter the E mail address and press the OK key Up to 128 characters can be entered NOTE Refer to the Character Entry Method on page 11 11 for details on entering characters NOTE Refer to the Character Entry Method on page 11 11 for details on entering characters Address Book AAA...

Page 130: ...Sending a Document to a Shared Folder in a PC on page 3 20 Item Description Max No of Characters Host Name SMB 1 1 To specify a port number different from the default 445 enter using the format Host name port number Example SMBhostname 140 To enter the IPv6 address enclose the address in brackets Example 3ae3 9a0 cd05 b1d2 28a 1fc0 a1 10ae 140 Computer name Up to 64 characters Path Share name For ...

Page 131: ...racters Host Name FTP 1 1 If you specify a port number other than the default 21 use the Host name port number Example FTPhostname 140 To enter the IPv6 address enclose the address in brackets Example 3ae3 9a0 cd05 b1d2 28a 1fc0 a1 10ae 140 Host name or IP address of FTP server Up to 64 characters Path 2 2 When the FTP server is based on Linux UNIX the path including the sub folder is combined by ...

Page 132: ...ey to select Address Book and press the OK key 4 Press Menu NOTE Address Number is an ID for a destination You can select any available number out of 200 numbers for contacts and 50 numbers for groups If you specify an address number that is already in use an error message appears when you press the OK key and the number cannot be registered NOTE To add a group you need individually added destinat...

Page 133: ...d press the OK key Up to 32 characters can be entered 3 Select the members destinations 1 Press the or key to select Group Member and press Edit 2 Press Menu 3 Press the or key to select Add Member and press the OK key NOTE Refer to the Character Entry Method on page 11 11 for details on entering characters 2 1 Menu Detail Edit 01 Delete 02 Add Address 03 2 1 Add Address Contact 01 Group 02 1 Deta...

Page 134: ...key or the numeric keys to enter an address number 1 to 250 5 Press the OK key The group is added to the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations contacts you added to the Address Book 1 Display the screen 1 Press the System Menu Counter key NOTE Press Menu and select Search Name to search using a name NOTE Address Number is an ID for a destination Yo...

Page 135: ...ls 3 After you have completed the changes press the OK key 4 Press Yes in the change confirmation screen to register the changed destination Editing a Group 1 Press the or key to select the group to edit and press the OK key 2 Change Group Name and Address Number Refer to Group on page 3 34 for the details 3 Press the or key to select Group Member and press Edit NOTE Press Menu and select Search N...

Page 136: ...ed the changes press the OK key 8 Press Yes in the change confirmation screen to register the changed group Deleting a Contact or Group 1 Press the or key to select the destination contacts or group to delete and press Menu 2 Press the or key to select Delete and press the OK key 3 Press Yes on the screen to confirm the deletion NOTE Select the destination and press the OK key to show the detailed...

Page 137: ...ant to register to the One touch key from the Address Book 2 Select the destination to be registered to the One touch key from the destinations registered in the addresses and press the OK key 3 Press the OK key The destination will be added to the One Touch Key NOTE Numbers 1 to 11 are the One Touch Key numbers while the Shift Lock indicator is switched off Numbers 12 to 22 are the One Touch Key ...

Page 138: ... Address Book 2 Edit or delete the destination Changing the Registered Information 1 Press the or key to select Edit and press the OK key 2 Press the or key to select the new destination and press the OK key 3 Press Yes in the change confirmation screen to register the changed destination Deleting the Registered Information 1 Press the or key to select Delete and press the OK key 2 Press Yes on th...

Page 139: ...ging the Default Printer Driver Settings Windows 7 4 6 Canceling Printing from a Computer 4 6 Printing by AirPrint 4 7 Printing Data Saved on the Printer 4 8 Specifying the Job Box from a Computer and Storing the Job 4 8 Printing Documents from Private Print Box 4 8 Printing Document from Stored Job Box 4 12 Printing Document from Quick Copy Box 4 15 Printing Document from Proof and Hold Box 4 18 ...

Page 140: ...ect the machine from the Name menu and click the Properties button NOTE To print the document from applications install the printer driver on your computer from the supplied DVD Product Library In some environments the current settings are displayed at the bottom of the printer driver When printing the cardstock or envelopes load the cardstock or envelopes before performing the following procedure...

Page 141: ... is not included in print sizes of the machine such as cardstock or envelopes the paper size needs to be registered To print on the special paper such as thick paper or transparency click Media type menu and select the media type 4 Click OK button to return to the Print dialog box 3 Start printing Click the OK button Printing on Non standard Sized Paper page 4 4 ...

Page 142: ...ick the Basic tab 2 Select Custom in the Print size menu 3 Click the New button 4 Enter the name of the paper 5 Enter the paper size 6 Click the OK button 7 In the Print size menu select the paper size name that you registered in steps 4 to 7 8 Click MP tray in the Source menu 9 Select the type of paper in the Media type menu NOTE To execute printing at the machine set the paper size and type in S...

Page 143: ...igure settings related to the quality of the print results Publishing tab This tab lets you create covers and inserts for print jobs and put inserts between sheets of OHP film Job tab This tab lets you configure settings for saving print data from the computer to the machine Regularly used documents and other data can be saved to the machine for easy printing later Since saved documents can be pri...

Page 144: ...o Printing System Driver User Guide 1 Click Start button on the Windows and then click Devices and Printers 2 Right click the printer driver icon of the machine and click the Printer properties menu of the printer driver 3 Click the Basic button on the General tab 4 Select the default settings and click the OK button Canceling Printing from a Computer To cancel a print job executed using the print...

Page 145: ...oducts and Mac OS X 10 7 and later products This function enables you to connect and print to any AirPrint compatible device without installing a printer driver To allow the machine to be found when printing by AirPrint you can set machine location information in Embedded Web Server RX For details refer to the Embedded Web Server RX User Guide ...

Page 146: ...int dialog box displays 2 Select the machine from the Name menu 3 Click the Properties button The Properties dialog box displays 4 Click the Job tab and select the Job storage e MPS check box to set the function Printing Documents from Private Print Box In Private Printing you can specify that a job is not to be printed until you operate the machine When sending the job from the application softwa...

Page 147: ... the document 1 Press the or key to select the document to print and press Select The file is selected A checkmark will be placed on the right of the selected file Select the checkmarked file and press Select again to cancel the selection 2 Press the OK key NOTE Press Menu to perform the following operations Select All Select all files Clear All Cancel all the file selections Detail Display the de...

Page 148: ...t box The procedure is as follows 1 Display the screen 1 Press the Document Box USB key 2 Press the or key to select Job Box and press the OK key 3 Press the or key to select Private and press the OK key 4 Press the or key to select the creator of the document and press the OK key NOTE If the document is protected by an access code the password entry screen will be displayed Enter the password usi...

Page 149: ... OK key 3 Press the or key to select Delete and press the OK key 4 Press Yes in the confirmation screen The document is deleted NOTE Press Menu to perform the following operations Select All Select all files Clear All Cancel all the file selections Detail Display the details for the selected document NOTE If the document is protected by an access code the password entry screen will be displayed En...

Page 150: ...repeatedly The following operations are possible Printing the Documents page 4 12 Deleting the Documents page 4 13 Printing the Documents Print the documents stored in a Stored Job box The procedure is as follows 1 Display the screen 1 Press the Document Box USB key 2 Press the or key to select Job Box and press the OK key 3 Press the or key to select Private and press the OK key 4 Press the or ke...

Page 151: ...creen Printing starts Deleting the Documents Delete the documents stored in a Stored Job box The procedure is as follows 1 Display the screen 1 Press the Document Box USB key 2 Press the or key to select Job Box and press the OK key NOTE Press Menu to perform the following operations Select All Select all files Clear All Cancel all the file selections Detail Display the details for the selected do...

Page 152: ...ancel the selection 2 Press the OK key 3 Press the or key to select Delete and press the OK key 4 Press Yes in the confirmation screen The document is deleted NOTE Press Menu to perform the following operations Select All Select all files Clear All Cancel all the file selections Detail Display the details for the selected document NOTE If the document is protected by an access code the password en...

Page 153: ...ents page 4 15 Deleting the Documents page 4 16 Printing the Documents You can print the documents stored in the Quick Copy box The procedure is as follows 1 Display the screen 1 Press the Document Box USB key 2 Press the or key to select Job Box and press the OK key 3 Press the or key to select Quick Copy and press the OK key 4 Press the or key to select the creator of the document and press the ...

Page 154: ...s desired and press the OK key 5 Press Yes in the confirmation screen Printing starts Deleting the Documents You can delete the documents stored in the Quick Copy box The procedure is as follows 1 Display the screen 1 Press the Document Box USB key 2 Press the or key to select Job Box and press the OK key NOTE Press Menu to perform the following operations Select All Select all files Clear All Can...

Page 155: ...selected file Select the checkmarked file and press Select again to cancel the selection 2 Press the OK key 3 Press the or key to select Delete and press the OK key 4 Press Yes in the confirmation screen The document is deleted NOTE Press Menu to perform the following operations Select All Select all files Clear All Cancel all the file selections Detail Display the details for the selected documen...

Page 156: ...nel You can change the number of copies to print The following operations are possible Printing the Documents page 4 18 Deleting the Documents page 4 19 Printing the Documents You can print the documents stored in the Proof and Hold box The procedure is as follows 1 Display the screen 1 Press the Document Box USB key 2 Press the or key to select Job Box and press the OK key 3 Press the or key to s...

Page 157: ...desired and press the OK key 5 Press Yes in the confirmation screen Printing starts Deleting the Documents You can delete the documents stored in the Proof and Hold box The procedure is as follows 1 Display the screen 1 Press the Document Box USB key 2 Press the or key to select Job Box and press the OK key NOTE Press Menu to perform the following operations Select All Select all files Clear All C...

Page 158: ...selected file Select the checkmarked file and press Select again to cancel the selection 2 Press the OK key 3 Press the or key to select Delete and press the OK key 4 Press Yes in the confirmation screen The document is deleted NOTE Press Menu to perform the following operations Select All Select all files Clear All Cancel all the file selections Detail Display the details for the selected documen...

Page 159: ...ination 5 16 Checking and Editing Destinations 5 21 Confirmation Screen of Destinations 5 23 Send to Me E mail 5 24 Sending to Different Types of Destinations Multi Sending 5 24 Canceling Sending Jobs 5 25 WSD Scan 5 26 Scanning using TWAIN 5 29 How to use the FAX Function 5 31 What is Document Box 5 32 Using a Custom Box 5 34 Creating a New Custom Box 5 34 Editing and Deleting Custom Box 5 37 Sto...

Page 160: ...rdstock in the multi purpose tray on page 3 13 CAUTION Do not leave the document processor open as there is a danger of personal injury IMPORTANT Do not push the document processor forcefully when you close it Excessive pressure may crack the platen glass When placing books or magazines on the machine do so with the document processor in the open position Align it flush against the original size i...

Page 161: ...ding Failure to do so may cause the originals to jam Originals with adhesive tape or glue Originals with cut out sections Curled original Originals with folds Straighten the folds before loading Failure to do so may cause the originals to jam Carbon paper Crumpled paper How to Load Originals 1 Adjust the original width guides Weight 50 to 120 g m2 duplex 50 to 120 g m2 Sizes Maximum A4 R Legal to ...

Page 162: ...tion refer to Orig Orientation Original Orientation on page 6 9 IMPORTANT Confirm that the original width guides exactly fit the originals If there is a gap readjust the original width guides The gap may cause the originals to jam Ensure that loaded originals do not exceed the level indicator Exceeding the maximum level may cause the originals to jam Originals with punched holes or perforated line...

Page 163: ...cking the Equipment s Serial Number The equipment s serial number is printed in the location shown in the figure NOTE You ll need the equipment s serial number when contacting your Service Representative Please check the number before contacting your Service Representative ...

Page 164: ...2 in 1 Original Size Statement Inch models A5 Metric models Continuous Scan On ID Card Copy is printed on the Program I key Registering Programs Use the procedure below to register a program 1 Configure the settings of the functions Configure the settings of the functions you want to register in a program For the settings of functions refer to Using Various Functions on page 6 1 NOTE It is possibl...

Page 165: ...ge 5 7 Recalling Program Press the one of the Program I to Program IV keys where the settings you want to recall are registered The current settings of various functions are replaced with the registered settings Place the originals and press the Start key Overwriting Program You can change program Use the procedure below to edit the program 1 Configure the settings of the functions Set the functio...

Page 166: ... 3 Press Yes in the confirmation screen to register the changed program Deleting Program You can delete program 1 Display the screen Press the one of the Program I to Program IV keys to delete and hold it 2 seconds or more 2 Delete the program 1 Press the or key to select Delete and press the OK key 2 Press Yes on the screen to confirm the deletion 2 1 Menu Overwrite 01 Delete 02 2 1 Menu Overwrit...

Page 167: ...t TX 1 FAX Delayed TX 1 FAX RX Polling 1 FAX TX Report 1 Density Duplex FTP Encrypted TX File Separation Sharpness Backgrnd Density Prevent B t Send Quiet Mode Original Size 2 Original Image 2 FAX Resolution 2 Orig Orientation 2 Continuous Scan 2 File Name Entry JobFinish Notice FAX Delayed TX FAX Direct TX 2 FAX RX Polling FAX TX Report 2 Density 2 Duplex 2 2 Not displayed on the screen if pollin...

Page 168: ... and the paper size 3 Select the functions Press the Function Menu key to select the copier functions to use NOTE For loading instructions refer to Loading Originals on page 5 2 For selecting the original size refer to Original Size on page 6 7 For selecting the paper source refer to Paper Selection on page 6 8 Copy page 6 2 A4 A4 Quiet Paper Off Paper size Original size ...

Page 169: ...5 11 Operation on the Machine Copying 4 Use the numeric keys to enter the copy quantity Specify the desired number up to 999 5 Press the Start key Copying begins ...

Page 170: ...o cancel and press Menu 3 Press the or key to select Cancel Job and press the OK key 4 Press Yes in the confirmation screen The job is canceled NOTE Select Detail and press the OK key to show the detailed information of the job NOTE During scanning the job can be canceled by pressing the Stop key or Cancel 2 1 Job Cancel List Cancel Print Job Exit 01 Cancel Send Job 02 Cancel Store Job 03 Cancel P...

Page 171: ...The following four options are available Send as E mail E mail Addr Entry Sends a scanned original image as an E mail attachment Send to Folder SMB Stores a scanned original image in a shared folder of any PC Refer to page 5 14 Send to Folder FTP Stores a scanned original image in a folder of an FTP server Refer to page 5 14 Image Data Scanning with TWAIN WIA Scan the document using a TWAIN or WIA...

Page 172: ...nd an image Choosing a Destination from the External Address Book For details on the External Address Book refer to Embedded Web Server RX User Guide Choosing a Destination from the FAX For more information on using the FAX refer to the FAX Operation Guide Loading Originals page 5 2 Specifying Destination page 5 16 Send to Me E mail 01 E mail 02 Folder SMB 03 ...

Page 173: ...5 15 Operation on the Machine Sending 4 Select the functions Press the Function Menu key to select the send functions to use 5 Press the Start key Sending starts Send page 6 3 ...

Page 174: ...d in the Address Book For more information about how to register destinations in the Address Book refer to Registering Destinations in the Address Book on page 3 30 1 In the basic screen for sending press the Address Book key 2 Select the destination 1 Press the or key to select Address Book and press the OK key NOTE You can set the machine up so that the address book screen appears when you press...

Page 175: ... destination is displayed 3 Press the OK key To send to multiple destinations repeat steps 1 to 3 You can send to as many as 100 destinations at once Destinations can be changed later Refer to Checking and Editing Destinations on page 5 21 NOTE When checking information of the destination press Menu select Details and then press the OK key NOTE Refer to the Character Entry Method on page 11 11 for...

Page 176: ...inations on page 5 21 Entering an E mail Address Enter the desired E mail address 1 In the basic screen for sending press the or key to select E mail and press the OK key 2 Enter destination E mail address NOTE Refer to Adding a Destination on One Touch Key One Touch Key on page 3 39 for more information on adding One Touch keys NOTE To send an E mail configure the environment settings necessary F...

Page 177: ...ation Check New Dest on page 8 35 the confirmation screen appears Enter the same E mail address again and press the OK key NOTE Refer to Preparation for Sending a Document to a Shared Folder in a PC on page 3 20 for the method for setting a shared folder destination on a PC Refer to Creating a Shared Folder Making a Note of a Shared Folder on page 3 22 for details on how to share a folder Be sure ...

Page 178: ...in Password Windows logon password Case sensitive Up to 64 characters Item Description Max No of Characters Host Name FTP 1 1 If you specify a port number other than the default 21 use the Host name port number Example FTPhostname 140 To enter the IPv6 address enclose the address in brackets Example 3ae3 9a0 cd05 b1d2 28a 1fc0 a1 10ae 140 Host name or IP address of FTP server Up to 64 characters P...

Page 179: ...d destination 1 Display the screen Referring to Specifying Destination on page 5 16 specify the destination 2 Check and edit the destination Press the Confirm Add Destination key Add the destination 1 Press Add 2 Refer to Specifying Destination on page 5 16 to set the destinations to be added Edit the destination 1 Press the or key to select the destination you want to edit and press the OK key 2 ...

Page 180: ...ss the OK key 3 Press Yes on the screen to confirm the deletion 3 Press Exit NOTE When selecting On for Destination Check before Send Check beforeSend on page 8 35 the confirmation screen appears after pressing the Start key For details refer to Confirmation Screen of Destinations on page 5 23 2 1 Dest Confirm abcd efg com Exit hijk lmn com Group 01 Add 2 1 abcd efg com Edit 01 Delete 02 ...

Page 181: ... image to the same destination press the Address Recall Pause key and you can call the destination you sent on the destination list 1 Press the Address Recall Pause key The destination you sent is displayed on the destination list 2 Press the Start key Sending starts NOTE Be sure to confirm all destination by displaying them on the message display You cannot press Next unless you have confirmed al...

Page 182: ... operation 1 Fax functionality can only be used on products equipped with fax capability No of broadcast items E mail Up to 100 Folders SMP FTP Total of 5 SMB and FTP FAX Up to 100 Procedures are the same as used in specifying the destinations of respective types Continue to enter E mail address or folder path so that they appear in the destination list Press the Start key to start transmission to...

Page 183: ... press the OK key 4 Press Yes in the confirmation screen The job is canceled NOTE Pressing the Stop key will not temporarily stop a job that you have already started sending NOTE Select Detail and press the OK key to show the detailed information of the job NOTE During scanning the job can be canceled by pressing the Stop key or Cancel 2 1 Job Cancel List Cancel Print Job Exit 01 Cancel Send Job 0...

Page 184: ...Install the driver Click Add a device Select the machine s icon Brand Name XXX XXX and then click Next When the machine s icon Brand Name XXX XXX is displayed in Printers on the Devices and Printers screen the installation is completed NOTE To use WSD Scan confirm that the computer used for WSD scanning and the machine is network connected and WSD SCAN on page 8 10 is set to On in the network sett...

Page 185: ...he or key to select the destination computer and press the OK key You can view information on the selected computer by pressing Detail 3 Press the Function Menu key to set the type of original file format etc as desired 4 Press the Start key Sending begins and the software installed on the computer is activated Loading Originals page 5 2 2 1 Send to 03 04 WSD Scan 05 Folder SMB Folder FTP 2 1 WSD ...

Page 186: ...5 28 Operation on the Machine Sending Procedure from Your Computer 1 Press the or key to select From Computer and press the OK key 2 Use the software installed on the computer to send the images ...

Page 187: ... an example The WIA driver is used in the same way 1 Display the screen 1 Activate the TWAIN compatible application software 2 Select the machine using the application and display the TWAIN dialog box 2 Configure the scan settings Select scanning settings in the TWAIN dialog box that opens NOTE For selecting the machine see the Operation Guide or Help for each application software ...

Page 188: ...mage quality Make sure your selection matches the original that you are scanning Exposure Level This setting specifies the sharpness and clarity of the image If the Auto check box is selected then the slider bar and edit box are unavailable and the exposure level is automatically set to the default setting Contrast This setting specifies the contrast between light and dark areas of the image This ...

Page 189: ...5 31 Operation on the Machine How to use the FAX Function How to use the FAX Function On products with a FAX function it is possible to use the FAX function For details refer to the FAX Operation Guide ...

Page 190: ... Quick Copy Proof and Hold Box page 4 15 page 4 18 Quick Copy feature facilitates additional prints of a document already printed Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Job Box When additional copies are required you can reprint the required number of copies from the operation panel By default up to 32 documents can be stored...

Page 191: ... to print a saved PDF file You can print PDF data directly from the USB memory without a PC Image files scanned using this machine can also be saved to USB memory in the PDF TIFF JPEG XPS or high compression PDF format Scan to USB Sub Address Box Polling Box Sub Address Box Polling Box store the fax data For details refer to the FAX Operation Guide ...

Page 192: ...he operation on Custom Box you perform from operation panel can also be made using Embedded Web Server RX For details on Embedded Web Server RX refer to Embedded Web Server RX User Guide NOTE To use Custom Box an optional SSD must be installed in the machine If user login administration is enabled you can only change the settings by logging in with administrator privileges The factory default logi...

Page 193: ...ned automatically enter 0000 NOTE Refer to the Character Entry Method on page 11 11 for details on entering characters NOTE If you specify a box number that is already in use an error message appears when you press the OK key and the number cannot be registered If you enter 0000 the smallest number available will be automatically assigned 2 1 Custom Box Detail Edit Exit 01 File Del Time 02 Custom ...

Page 194: ... number by using the numeric keys or pressing the or key The box number can be from 0001 to 1000 A Custom Box should have a unique number If you enter 0000 the smallest number available will be automatically assigned Usage Restrict To preserve the SSD capacity the storage capacity for a box can be restricted To enable a capacity restriction enter a value for the storage capacity of the Custom Box ...

Page 195: ...key to select the box you want edit and press the OK key 2 Refer to Creating a New Custom Box on page 5 34 to change the box information NOTE When you have logged in as a user you can only edit the box whose owner is set to that user When you have logged in as administrator you can edit all boxes If a custom box is protected by a password enter the correct password 2 1 Sys Menu Count FAX Exit 09 D...

Page 196: ...PC Printing Documents The procedure for printing documents in a custom box is explained below 1 Display the screen 1 Press the Document Box USB key 2 Press the or key to select Custom Box and press the OK key NOTE When you have logged in as a user you can only delete the box whose owner is set to that user When you have logged in as administrator you can delete all boxes NOTE If a custom box is pr...

Page 197: ...print as necessary If Print ChangeSet is selected change the print settings For the features that can be selected refer to Custom Box Printing on page 6 4 4 Press the Start key Printing of the selected document begins NOTE If a custom box is protected by a password enter the correct password Press Menu to perform the following operations Open Open the selected box Detail Display the details for th...

Page 198: ...lected file Select the checkmarked file and press Select again to cancel the selection NOTE If a custom box is protected by a password enter the correct password Press Menu to perform the following operations Open Open the selected box Detail Display the details for the selected box Sort No Sort Name Sort the boxes Search No Search Name Search using the box number or the box name NOTE Press Menu t...

Page 199: ... the or key to select the box containing the document you want to delete and press the OK key NOTE If a custom box is protected by a password enter the correct password NOTE If a custom box is protected by a password enter the correct password Press Menu to perform the following operations Open Open the selected box Detail Display the details for the selected box Sort No Sort Name Sort the boxes S...

Page 200: ...to cancel the selection 2 Press the OK key 3 Press the or key to select Delete and press the OK key 4 Press Yes on the screen to confirm the deletion NOTE Press Menu to perform the following operations Select All Select all files Clear All Cancel all the file selections Search Name Search using a file name Detail Display the details for the selected file 1 0001 Box 01 Data 01 Data 02 Data 03 Menu ...

Page 201: ...ile TIFF V6 TTN2 format JPEG file XPS file Encrypted PDF file PDF files you wish to print should have an extension pdf Files to be printed should be saved no further down than the top 3 folder levels including the root folder Use USB memory properly formatted by this machine Plug the USB memory directly into the USB Port 1 Plug the USB memory Plug the USB memory into the USB Memory Slot 2 Display ...

Page 202: ...n to cancel the selection 3 Press the OK key 4 Press the or key to select Print and press the OK key 5 Change the number of copies duplex printing etc as desired For the features that can be selected refer to Removable Memory Store File Printing Documents page 6 5 6 Press the Start key Printing of the selected file begins NOTE 1 000 documents can be displayed To return to a higher level folder pre...

Page 203: ...store files in PDF TIFF JPEG XPS or high compression PDF format 1 Place the originals 2 Plug the USB memory Plug the USB memory into the USB Memory Slot 3 Display the screen 1 Press the Document Box USB key 2 Press the or key to select USB Memory and press the OK key NOTE The maximum number of the storable files is 1 000 Refer to Loading Originals on page 5 2 2 1 Document Box 03 04 USB Memory 05 P...

Page 204: ...will display the top 3 folder levels including the root folder 2 Press the or key to select Store File and press the OK key 3 Set the type of original file format etc as desired For the features that can be set refer to Removable Memory Store File Printing Documents page 6 5 4 Press the Start key The original is scanned and the data is stored in the USB memory 1 2 Folder 01 Menu Select Store File ...

Page 205: ...s the OK key 3 Press Menu 4 Press the or key to select Memory Detail and press the OK key 2 Check the information Press the key to view the next screen Press the key to return to the previous screen Once you confirm the information press the OK key 2 1 Document Box 03 04 USB Memory 05 Polling Box Job Box USB Memory Menu Select Store File Folder 01 Folder 02 2 1 Menu Memory Detail 01 Remove Memory ...

Page 206: ... Remove Memory and press the OK key 3 Remove the USB memory Remove the USB memory after USB memory can be safely removed is displayed IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory NOTE USB memory can also be removed after checking the status of the device Refer to Checking Device Status on page 7 15 2 1 Document Box 03 04 USB Memory 05 Polling Box Job Bo...

Page 207: ... 6 10 EcoPrint 6 11 Color Selection 6 11 Sharpness 6 12 Backgrnd Density Background Density 6 12 Prevent Bleed t Prevent Bleed thru 6 13 Zoom 6 13 Combine 6 15 Duplex 6 17 Continuous Scan 6 19 Job Finish Notice 6 19 File Name Entry 6 20 Print Override 6 20 Quiet Mode 6 20 Duplex 2 sided Original 6 21 Sending Size 6 21 File Format 6 22 File Separation 6 24 Scan Resolution 6 25 Subject Body 6 25 FTP...

Page 208: ...rientation Select the orientation of the original document top edge to scan correct direction page 6 9 Original Image Specify the original size to be scanned page 6 10 Density Adjust density page 6 10 EcoPrint Saves toner when printing page 6 11 Continuous Scan Scans a large number of originals in separate batches and then produce as one job page 6 19 File Name Entry Adds a file name page 6 20 Job...

Page 209: ...le name page 6 20 Subject Body Adds subject and body when sending a document page 6 25 JobFinish Notice Sends E mail notice when a job is complete page 6 19 FAX Resolution Select fineness of images when sending FAX Refer to the FAX Operation Guide FAX Delayed TX Set a send time FAX Direct TX Sends FAX directly without reading original data into memory FAX RX Polling Automatically makes a machine w...

Page 210: ... Selection Select the cassette or multi purpose tray that contains the required paper size page 6 8 Duplex Prints a document 1 sided or 2 sided page 6 17 EcoPrint Saves toner when printing page 6 11 File Name Entry Adds a file name page 6 20 JobFinish Notice Sends E mail notice when a job is complete page 6 19 Print Override Suspends the current job and gives a new job top priority page 6 20 Del a...

Page 211: ...ientation of the original document top edge to scan correct direction page 6 9 Continuous Scan Scans a large number of originals in separate batches and then produce as one job page 6 19 File Format Specify the image file format Image quality level can also be adjusted page 6 22 File Separation Creates several files by dividing scanned original data page by page before sending the files page 6 25 ...

Page 212: ... a document 1 sided or 2 sided page 6 17 EcoPrint Saves toner when printing page 6 11 File Name Entry Adds a file name page 6 20 JobFinish Notice Sends E mail notice when a job is complete page 6 19 Print Override Suspends the current job and gives a new job top priority page 6 20 Encrypted PDF Enter the preassigned password to print the PDF data page 6 26 JPEG TIFF Print Select the image size whe...

Page 213: ...ve Oficio II 16K R ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Custom 1 1 For instructions on how to specify the custom original size refer to Custom Orig Size on page 8 20 Select from standard sizes and custom size NOTE Be sure to always specify the original size when using custom size originals Copy Send Scan to USB ...

Page 214: ...r sizes refer to Custom PaperSize on page 8 20 Select from the standard sizes and custom size Size Entry Set the sizes of Y vertical Metric 148 to 356 mm in 1 mm increments Inch 5 83 to 14 02 in 0 01 increments Enter the size not included in the standard size 3 Use the numeric keys or press the or key to set the sizes of Y vertical and press the OK key Set the sizes of X horizontal as well 3 The i...

Page 215: ...be set Duplex Combine Duplex 2 sided Original Select original orientation from Top Edge on Top or Top Edge on Left Collate Collate the output by page Value Off On Item Image Top Edge on Top Top Edge on Left NOTE The default setting for Original Orientation can be changed Refer to Orig Orientation on page 8 27 for details Copy Send Scan to USB Original Original orientation Original Original orienta...

Page 216: ...that are mostly text Light Text Line Clearly reproduces faint characters written in pencil etc and thin lines on map originals or diagrams Item Description Text Photo Best for mixed text and photo documents Photo Best for photos taken with a camera Text Best for documents that are mostly text for OCR 1 1 This function is only available when Color Selection is set to Black and White For details ref...

Page 217: ...ument is color or black and white and scan color documents in Full Color and black and white documents in Grayscale Auto Color B W Automatically recognizes whether the document is color or black and white and scan color documents in Full Color and black and white documents in Black and White Full Color Scans the document in full color Grayscale Scans the document in grayscale Produces a smooth det...

Page 218: ... Background Density Adjust is disabled if Auto Color detects black and white originals If the ground color is obtrusive select Auto If Auto does not remove the ground color select Manual and adjust the density of the ground color Item Description 1 to 3 Sharpen Emphasizes the image outline 1 to 3 Unsharpen Blurs the image outline Can weaken a Moire 1 effect 1 Patterns that are created by irregular...

Page 219: ...ch the paper size Standard Zoom Reduces or enlarges at preset magnifications Press the or key to select the desired magnification Model Zoom Level Original Copy Model Zoom Level Original Copy Metric Models 400 200 141 A5 A4 115 B5 A4 100 90 FOL A4 86 A4 B5 70 A4 A5 50 25 Inch Models 400 200 129 STMT LTR 100 78 LGL LTR 64 LTR STMT 50 25 Others 129 STMT LTR 78 LGL LTR 64 LTR STMT Others 141 A5 A4 11...

Page 220: ...umeric keys or press the or key to enter the any magnification Sending Storing Item Description 100 Reproduces the original size Auto Reduces or enlarges original to sending storing size NOTE To reduce or enlarge the image select the paper size sending size or storing size Paper Selection page 6 8 Sending Size page 6 21 Storing Size page 6 26 ...

Page 221: ...Orientation Top Edge on Top Top Edge on Left Select the orientation of the original document top edge to scan correct direction Choose orientation of the originals either Top Edge on Top or Top Edge on Left Then press the OK key 4 in 1 Press the OK key to copy the original with the default setting For the default settings refer to Function Default on page 8 27 4 in 1 Layout Right then Down Down th...

Page 222: ...o B R to L 4 in 1 Right then Down Down then Right Left then Down Down then Left NOTE The paper sizes supported in Combine mode are A4 A5 B5 Folio 216 x 340 mm Letter Legal Statement Oficio II and 16K When placing the original on the platen be sure to copy the originals in page order ...

Page 223: ...e bound on the top edge facing the same orientation when turning the pages Two sided to One sided Copies each side of a two sided original onto two individual sheets The following binding options are available Binding Left Right Images on the second sides are not rotated Binding Top Images on the second sides are rotated 180 degrees Two sided to Two sided Produces two sided copies from two sided o...

Page 224: ...7 Orig Binding Left Right Top Press Detail to display the Orig Binding screen Select the binding orientation of originals and press the OK key Orig Orientation Top Edge on Top Top Edge on Left Select the orientation of the original document top edge to scan correct direction Choose orientation of the originals either Top Edge on Top or Top Edge on Left Then press the OK key 2 sided 2 sided Press t...

Page 225: ...etails refer to Embedded Web Server RX on page 2 37 E mail can be sent to a single destination Item Description Off Disables the function On Address Book Select the notification destination from the Address Book or External Address Book Select the destination on the Address Book or Ext Address Book screen then press the OK key Address Entry Enter E mail address directly Enter the address up to 128...

Page 226: ...pended job resumes after the other job is finished Value Off On Quiet Mode Lower print and scan speed for quiet processing Select this mode when the running noise is uncomfortable It is possible to set the use of Quiet Mode for each function such as copying and sending Value Off On NOTE This function is not available if current job was an override Print override may not be available depending on t...

Page 227: ...p Edge Top Top Edge Left Select the orientation of the original document top edge to scan correct direction and press the OK key Value Image Value Image 2 sided Binding Left Right Binding Top Item Description Same as OrigSize Send an image the same size as the original A4 A5 A6 B5 B6 Folio 216 340 mm Letter Legal Statement Executive Oficio II 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope M...

Page 228: ...then press the OK key If On is selected refer to PDF Encryption Functions on page 6 23 TIFF Press the OK key to save or send a TIFF file The Image Quality settings will be the default values For the default settings refer to Function Default on page 8 27 Image Quality 1 Low High Comp to 5 High Low Comp Press Detail to display the Image Quality screen Select the image quality and press the OK key X...

Page 229: ...n Functions on page 6 23 If encryption is enabled PDF A settings cannot be specified Item Value Description Password Open Document Off On Enter the password to open the PDF file Select On and press the OK key Enter a password up to 256 characters and then press the OK key Enter the password again for confirmation and press the OK key Edit Print Doc Off On Enter the password to edit the PDF file Se...

Page 230: ... Allowed Not Allowed Allowed Low Res Allowed Restricts printing of the PDF file Select from the following restrictions then press the OK key Not Allowed Disables the printing of PDF file Allowed Low Res Can print the PDF file only in low resolution Allowed Can print the PDF file in original resolution Changes Allowed Not Allowed Ins Del Rotat Commenting Any Changes Specifically limit the operation...

Page 231: ...ding via FTP Encryption secures the document transmission Value Off On NOTE The larger the number the better the image resolution However better resolution also means larger file sizes and longer send times NOTE The subject can include up to 60 characters and the body can include up to 500 characters NOTE You can only change the settings by logging in with administrator privileges The factory defa...

Page 232: ... original A4 A5 A6 B5 B6 Folio 216 340 mm Letter Legal Statement Executive Oficio II 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Select from standard sizes Original Size and the size you wish to store as are the same different Original Size page 6 7 Specify as necessary Specify as necessary Storing Size Select Same as...

Page 233: ...Resolution XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS file Value Off On Item Description Paper Size Fits the image size to the selected paper size Image Resolution Prints at resolution of the actual image Print Resolution Fits the image size to the print resolution Print from USB Print from USB ...

Page 234: ...following topics Checking Job Status 7 2 Checking Job History 7 8 Sending the Log History 7 12 Job Operation 7 13 Pause and Resumption of Jobs 7 13 Canceling of Jobs 7 13 Checking Device Status 7 15 Checking the Remaining Amount of Toner and Paper 7 16 ...

Page 235: ...y the screen 1 Press the Status Job Cancel key 2 Press the or key to select Print Job Status Send Job Status Store Job Status or Scheduled Job and press the OK key Status Display Job status to be displayed Print Job Status Copy Printer FAX reception E mail reception Printing from Document Box Printing data from removable memory Job Report List Send Job Status FAX transmission E mail Folder transmi...

Page 236: ...8 31 This setting can also be changed from Embedded Web Server RX For details refer to the Embedded Web Server RX User Guide NOTE If a FAX job is selected in Send Job Status then PriorityOverride is displayed Select PriorityOverride and press the OK key to suspend the current job and gives the selected job top priority For Scheduled Job Start Now is displayed Select Start Now and press the OK key ...

Page 237: ...products with the fax function installed User Name User Name for the executed job If user login administration is disabled appears Page and Copy Number of pages printed Number of copies printed Total number of copies to be printed Original Pages Number of original pages Sender Info The sender information is displayed When receiving a FAX If the name of the sender is provided when receiving a FAX t...

Page 238: ...r Name User Name for the executed job If user login administration is disabled appears Original Pages Number of original pages Color B W Color mode of scan data Color B W Full Color Black White Grayscale Destination The destination is displayed If there is one destination Destination Either destination name FAX number E mail address or server name NOTE When the destination is displayed in a short ...

Page 239: ...fax function installed User Name User Name for the executed job If user login administration is disabled appears Original Pages Number of original pages Color B W Color mode of store data Color B W Full Color Black White Grayscale Sender Info The sender information is displayed When receiving a FAX If the name of the sender is provided when receiving a FAX the name is displayed If only the number ...

Page 240: ... name in Job Name is displayed in a short form press Detail to see the complete job name Press the OK key to return to the previous screen Job Type FAX is displayed User Name User Name for the executed job If user login administration is disabled appears Original Pages Number of original pages Color B W Black White is displayed Destination The destination is displayed Destination page 7 5 ...

Page 241: ...ob History Screen 1 Display the screen 1 Press the Status Job Cancel key NOTE Job history is also available by Embedded Web Server RX or NETWORK PRINT MONITOR from the computer Screen Job histories to be displayed Print Job Log Copy Printer FAX reception E mail reception Printing from Document Box Application Job Report List Printing data from removable memory Send Job Log FAX E mail Folder Applic...

Page 242: ... the key to return to the previous screen NOTE FAX Job Log is displayed only on products with the fax function installed For details refer to the FAX Operation Guide NOTE You can show the job log of all users or only your own job log For details refer to Disp Status Log Display Status Log on page 8 31 This setting can also be changed from Embedded Web Server RX For details refer to the Embedded We...

Page 243: ...s the OK key to return to the previous screen Job Type Copy Copy job FAX 1 FAX reception Box Job from Document Box Printer Printer job Report Report List E mail E mail reception USB Data from removable memory 1 Displayed only on products with the fax function installed User Name User Name for the executed job If user login administration is disabled appears Page and Copy Number of pages printed Nu...

Page 244: ... Sending Job Folder FAX 1 Sending Job FAX Application Sending Job Application Multi Multi Sending 1 Displayed only on products with the fax function installed User Name User Name for the executed job If user login administration is disabled appears Original Pages Number of original pages Color B W Color mode of scan data Color B W Full Color Black White Grayscale Destination The destination is dis...

Page 245: ...epted Time of job End Time Completed time of job Job Name When the job name in Job Name is displayed in a short form press Detail to see the complete job name Press the OK key to return to the previous screen Job Type FAX 1 Storing Job FAX SCAN Storing Job Scan Printer Storing Job Printer 1 Displayed only on products with the fax function installed User Name User Name for the executed job If user ...

Page 246: ...ob Cancel key 2 Press the or key to select Print Job Status Send Job Status Store Job Status or Scheduled Job and press the OK key NOTE If the Back key or other function key such as the Copy key is pressed during Pause Resume paused job appears If Yes is selected and then the OK key is pressed the job is resumed and the following screen appears If No is selected and then the OK key is pressed the ...

Page 247: ... or key to select the job to be canceled and press Cancel 2 Press Yes in confirmation screen NOTE When FAX reception job is selected Cannot delete FAX reception jobs is displayed and the job cannot be canceled NOTE A job can be canceled by pressing Menu selecting Cancel Job and then pressing the OK key Print Job Status 0011 0012 0013 doc00001234 doc002 doc Microsftwor Pause Menu 1 2 2 1 Menu Detai...

Page 248: ...ed Printer Error information such as paper jam out of toner or out of paper and status such as waiting or printing are displayed FAX The information such as sending receiving and dialing is displayed Press Line Off to cancel a fax in sending receiving For details refer to the FAX Operation Guide USB Memory The usage and capacity of the external media connected to this machine are displayed Press R...

Page 249: ... you can check are described below Toner Status You can check the remaining amount of toner level from 100 to 0 10 increments Paper Status The status of the source is displayed Press the key to view the next source Press the key to return to the previous screen NOTE If the paper size is unclear appears Cassette 2 to 5 are displayed when the optional paper feeder is installed 2 1 Status FAX Pause 1...

Page 250: ...llowing topics System Menu 8 2 System Menu Settings 8 3 Report 8 5 System Network 8 8 User Job Account 8 17 User Property 8 17 Common Settings 8 18 Copy 8 32 Printer 8 33 Send 8 35 FAX 8 36 Document Box 8 36 Edit Destination 8 37 Adjust Maint Adjustment Maintenance 8 38 ...

Page 251: ...d you can only change the settings by logging in with administrator privileges If user login administration is disabled the user authentication screen appears Enter a login user name and password and press Login The factory default login user name and login password are set as shown below If settings are changed the changes are immediately reflected when the Reset key is pressed Cancels the curren...

Page 252: ...t page 8 13 NW InterfaceSend Specify the network interface card to be used for the send function the network authentication and connecting to external address book page 8 15 I F Block Set Protect this machine by blocking the interface with external devices such as USB device or optional interfaces page 8 15 Security Level The Security Level setting is primarily a menu option used by service person...

Page 253: ...o the machine for the first time it must be formatted before use page 8 30 Format SD Card A new SD card must be formatted before it can be used in the machine page 8 30 Optional Memory When optional memory is installed select the memory allocation scheme based on the application in which you are using the equipment page 8 31 Disp Status Log Set the display method of the Status Log page 8 31 USB Ke...

Page 254: ...ount ID must be entered before the report can be printed Report Report Print Item Description Report Print Menu Map Prints Menu Map to check the settings of the machine Status Page Prints the status page allowing you to check the information including current settings available memory space and optional equipment installed Font List Prints the font list allowing you to check the font samples insta...

Page 255: ...ed Report Admin Rpt Set Report Result Rpt Set Item Description Result Rpt Set Send Result Automatically print a report of transmission result when a transmission is complete E mail Folder Print a report of E mail Folder transmission results Value Off On Error Only FAX For details refer to the FAX Operation Guide Cancel BeforeSend Print a send result report when the job is canceled before being sen...

Page 256: ...mber of job histories The setting range is 1 to 16 Send History You can send the log history to the specified destinations manually Press Yes in confirmation screen Set the destinations at Destination in advance Destination Set the destination to which log histories are sent Only E mail address can be set Subject Set the subject automatically entered when sending log histories by E mail Value Up t...

Page 257: ...ver Value Off On Auto IP Select whether to use Auto IP Value Off On IP Address Set the IP addresses Value NOTE If DHCP is set to On this item is displayed only and cannot be entered Subnet Mask Set the IP subnet masks Value NOTE If DHCP is set to On this item is displayed only and cannot be entered Default Gateway Set the IP gateway addresses Value NOTE If DHCP is set to On this item is displayed ...

Page 258: ...er to receive documents using Raw Port 1 Value Off On LPD Select whether to receive documents using LPD 1 Value Off On IPP Select whether to receive documents using IPP When selecting On set the IPP default Port Number Use the SMB default port 631 1 Value Off On IPP over SSL Select whether to receive documents using IPP over SSL 1 Value Off On HTTP Select whether to communicate using HTTP 1 Value ...

Page 259: ...e machine System Network Network Setting WSD PRINT Item Description WSD PRINT Set whether to use our proprietary web services WIA driver TWAIN driver and Network FAX driver use this Enhanced WSD web service 1 Value Off On 1 The setting will be changed after restarting the device or the network for the machine System Network Network Setting IPSec Item Description IPSec Select whether to use IPSec V...

Page 260: ... 1 Value Off SSL TLS STARTTLS SMTP Security Select the communication protocol according to the type of security employed by the SMTP server This setup is available when SSL is On Value Off SSL TLS STARTTLS POP3 Security 1 Select the communication protocol according to the type of security employed by the POP3 server This setup is available when POP3 is On Value Off SSL TLS STARTTLS POP3 Security 2...

Page 261: ...rver RX Changing Device Information page 2 42 TCP IP Settings For details on setting value refer to TCP IP Settings on page 8 8 Bonjour Select whether to use Bonjour Value Off On IPSec Select whether to use IPSec Value Off On LAN Interface Select the LAN Interface type Value Auto 10Base Half 10Base Full 100Base Half 100Base Full 1000Base T NOTE This function is displayed when the optional Network ...

Page 262: ...sing the numeric keys and press the OK key NOTE Up to 26 characters can be entered Refer to the Character Entry Method on page 11 11 for details on entering characters Push Button If the access point supports the push button method wireless settings can be configured using the push button Press the automatic wireless network setup button on the access point and the connection is started by pressin...

Page 263: ... type To select other options open the device home page from a computer Value Open Shared WPA PSK 1 WPA2 PSK 1 Encryption Select encryption settings The setting values vary depending on the Netwk Authentic setting Data Encryption Set the encryption method Value When Netwk Authentic is set to Open or Shared Disable WEP When Netwk Authentic is set to WPA PSK or WPA2 PSK TKIP 2 AES Auto 2 WEP Key Reg...

Page 264: ...ecting to external address book Value Standard Optional NIC System Network I F Block Set Item Description I F Block Set USB Host This locks and protects the USB memory slot or USB port USB host Value Unblock Block USB Device This locks and protects the USB interface connector USB Device Value Unblock Block USB Storage This locks and protects the USB memory slot Value Unblock Block NOTE This functi...

Page 265: ...the Data Security Kit E Operation Guide NOTE This function is displayed when the optional SSD is installed and the optional Data Security Kit is activated DataSanitization Return the following information registered in the machine to the factory defaults Address Book System settings Fax transmission and reception forwarding data Transmission histories Data saved in Custom Box Optional applications...

Page 266: ... view information about logged in users and edit some of that information Overview of User Login Administration page 9 2 System Network Restart Item Description Restart Restart the CPU without turning the power switch off Use this to deal with any unstable operation by the machine Same as the computer restart System Network Op Functions Item Description Op Functions You can use the optional applic...

Page 267: ...mon Settings Sound Item Description Sound Buzzer Set options for buzzer sound during the machine operations Key Confirmation Emit a sound when a key is pressed on the operation panel Value Off On Job Finish Emit a sound when a print job is normally completed Value Off On FAX RX Only 1 1 Displayed only on products with the fax function installed Ready Emit a sound when the warm up is completed Valu...

Page 268: ...stem Menu System Menu Display Bright Display Brightness Common Settings Display Bright Item Description Display Bright Set the brightness of the message display Value Darker 3 Darker 2 Darker 1 Normal 0 Lighter 1 Lighter 2 Lighter 3 ...

Page 269: ...used custom paper size One custom paper size is set for each paper supply source The custom size option is displayed on the screen to select the paper size Cassette 1 Size Register the custom paper size to be used in Cassette 1 Value Metric X 140 to 216 mm in 1 mm increments Y 210 to 356 mm in 1 mm increments Inch X 5 50 to 8 50 in 0 01 increments Y 8 25 to 14 02 in 0 01 increments Cassette 2 to 5...

Page 270: ...e is selected Select All Media Types for the paper source with any kind of paper loaded in the specific size Value All Media Types Plain Transparency Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick High Quality Custom 1 8 Def PaperSource Select paper cassette for default setting Value Cassette 1 to 5 MP Tray NOTE Cassette 2 Cassette 3 Cassette 4 an...

Page 271: ...e that media type does not appear Select the media type Value Cassette 1 Plain 60 to 105 g m2 Rough Recycled Preprinted 3 Bond Color Prepunched 3 Letterhead 3 High Quality Custom 1 8 Cassettes 2 to 5 Plain 60 to 105 g m2 Rough Recycled Preprinted 3 Bond Color Prepunched 3 Letterhead 3 Envelope High Quality Custom 1 8 3 To print on preprinted or prepunched paper or on letterhead refer to SpcialPape...

Page 272: ...ies Media Type Default Media Type Default Plain Normal 2 Cardstock Heavy 3 Transparency Extra Heavy Color Normal 3 Rough Normal 3 Prepunched Normal 2 Vellum Light Letterhead Normal 3 Labels Heavy 1 Envelope Heavy 3 Recycled Normal 2 Thick Heavy 3 Preprinted Normal 2 High Quality Normal 2 Bond Normal 3 Custom 1 8 Normal 2 Item Description Custom 1 to 8 Duplex Select the setting for duplex Value Per...

Page 273: ...cified paper source while printing from the computer by specifying the cassette or multi purpose tray Value Ignore The setting is ignored and the job is printed Display Error Message to cancel printing is displayed Common Settings Date Setting Item Description Date Setting Date Time Set the date and time for the location where you use the machine Value Year 2000 to 2037 Month 01 to 12 Day 01 to 31...

Page 274: ...set is set to On Low Power Timer Set amount of time before entering the Low Power mode Value For Europe 1 to 120 minutes 1 minute increments Except for Europe 1 to 240 minutes 1 minute increments Low Power Mode and Auto Low Power Mode page 2 17 Sleep Level models except for Europe Select the Sleep level Set the Energy Saver mode to reduce power consumption even more than Quick Recovery mode Value ...

Page 275: ...On Power Off Rule Select whether or not the machine enters Power Off mode for the following function Select On to set the Power Off mode Network FAX 2 USB Cable USB Host RAM Disk NIC 3 Remote Diag Value Off On NOTE Even when any of the functions is set to On if either FAX or NIC is set to Off the machine does not enter Power Off Mode When RAM Disk is set to On even if the data is in the RAM disk t...

Page 276: ... for scanning documents Value Auto Color Gray Auto Color B W Full Color Grayscale Black White Scan Resolution Select the default scanning resolution Value 200 100dpi Norm 200 200dpi Fine 200 400dpi S Fin 300 300dpi 400 400dpi U Fin 600 600dpi FAX Resolution 1 1 Displayed only on products with the fax function installed For details refer to the FAX Operation Guide Orig Image Copy Set the default or...

Page 277: ...t and body automatically entered default subject and body when sending the scanned originals by E mail Value Subject Entry Up to 60 characters can be entered Body Entry Up to 500 characters can be entered Con scan ExptFAX Set the continuous scan defaults Value Off On Con scan FAX 1 1 Displayed only on products with the fax function installed For details refer to the FAX Operation Guide File Format...

Page 278: ...on of two sided originals to produce two sided copies Value Left Right Top Finish Binding Set the default for the binding orientation of finished two sided copies Value Left Right Top Image Quality Select the default PDF TIFF JPEG XPS file quality Value 1 Low High Comp to 5 High Low Comp Color TIFF Comp Select the compression method for sending the color documents in the TIFF format Value TIFF V6 ...

Page 279: ...ff On RAM Disk Size When On is selected in RAM Disk Mode set the amount of memory used for the RAM disk NOTE The setting range varies depending on the amount of memory installed and the option memory usage setting IMPORTANT After changing the setting restart the system or turn the machine OFF and then ON Common Settings Format SSD IMPORTANT Formatting will destroy any existing data on a storage de...

Page 280: ...riority Copy Priority IMPORTANT After changing the setting restart the system or turn the machine OFF and then ON Common Settings Disp Status Log Item Description Disp Status Log JobsDetailStatus Set the display method of the job statuses Value Show All My Jobs Only Hide All Jobs Log Set the display method of the job log Value Show All My Jobs Only Hide All FAX Log Set the display method of the FA...

Page 281: ...ct If Auto is selected for Paper Selection set the paper size selection method when the zoom changes Value MostSuitableSize Selects paper size based on the current zoom and the size of the original Same as OrigSize Selects paper that matches the size of the original regardless the zoom Auto Priority When a paper source of different size from the original is selected select whether automatic zoom r...

Page 282: ...g Value Off A4 and Letter are not regarded as the same in size On A4 and Letter are regarded as the same in size The machine will use whichever size is in the paper source Duplex Select binding orientation for duplex mode Value Off Bind Long Edge Bind Short Edge Copies Set the default number of copies from 1 to 999 Value 1 to 999 copies Orientation Set the default orientation Portrait or Landscape...

Page 283: ...size and type Fixed Print on paper loaded in the specified paper source Auto Cass Change Select the actions when the paper runs out in the paper source while printing Value Off On When selecting Off The machine displays Load paper cassette is a cassette number or Load paper in MP Tray and stops printing Load the paper according to the paper source displayed to resume printing To print from the oth...

Page 284: ...adding new destination select whether to display the entry check screen to check the entered destination Value Off On New Dest Entry Select whether to permit direct entry of destination 1 Value Permit Prohibit Recall Dest Select whether to permit usage of the Address Recall Pause key on the Send screen 1 Value Permit Prohibit Default Screen Set the default screen displayed when you press the Send ...

Page 285: ...e space on the box you can set the maximum number of stored jobs Value number between 0 and 300 NOTE When 0 is set Quick Copy cannot be used JobRet Deletion This setting specifies that documents such as Private Printing Quick Copying or Proof and Hold Printing saved temporarily in the job box are automatically deleted after they have been saved for a set time Value Off 1 hour 4 hours 1 day 1 week ...

Page 286: ...rint 2 File Name Entry JobFinish Notice Print Override 2 Encrypted PDF 3 JPEG TIFF Print 3 XPS FitTo Page 3 Del after Print 4 Store None Quiet Mode Color Selection 5 Original Size Original Image Scan Resolution Storing Size 5 Zoom 5 Orig Orientation Continuous Scan File Format 5 File Separation 5 File Name Entry JobFinish Notice Density Duplex Sharpness 5 Backgrnd Density 5 Prevent Bleed t 5 1 Dis...

Page 287: ...vels Value 3 Lighter 2 1 0 Normal 1 2 3 Darker Send Box Auto Darkens or lightens overall background density when scanning images Adjustment can be made in 7 levels Value 3 Lighter 2 1 0 Normal 1 2 3 Darker Print Density Adjust print density Adjustment can be made in 5 levels Value 1 Lighter 2 3 4 5 Darker AutoColorCorrect This setting allows you to adjust the detection level used by the machine to...

Page 288: ...gs 9 18 NW User Property Obtain Network User Property 9 19 ID Card Settings 9 20 Using User Login Administration 9 21 Login Logout 9 21 User Login Administration on a PC 9 21 Overview of Job Accounting 9 22 Enabling Job Accounting 9 23 Job Accounting Access 9 24 Setting an Account 9 25 Adding an Account 9 25 Restricting the Use of the Machine 9 27 Editing an Account 9 28 Deleting an Account 9 29 J...

Page 289: ... PCs To Manage the Users to Use TWAIN for Scanning TWAIN driver settings on the PC are necessary to manage the users that use TWAIN for scanning Refer to To Manage the Users to Scan Using TWAIN on page 9 14 To Manage the Users to Use WIA for Scanning WIA driver settings on the PC are necessary to manage the users that use WIA for scanning Refer to To Manage the Users to Scan Using WIA on page 9 15...

Page 290: ...r Netwk Authentic and press the OK key Item Descriptions Local Authentication User authentication based on user properties on the local user list stored in the machine Network Authentication User authentication based on Authentication Server Use a user property stored in Authentication Server to access the network authentication login page NOTE If the login user name entry screen appears during op...

Page 291: ... key then enter the domain name in 256 characters or less Press the OK key and the domain will be registered To edit or delete a domain name that has already been registered select that domain name and press Menu 4 When selecting Ext as the server type enter the port number and press the OK key NOTE Up to 10 domain names can be registered NOTE If the login user name and password are rejected check...

Page 292: ...rivileges is already stored Each user s properties are Machine Administrator User Name DeviceAdmin Login User Name 4000 Login Password 4000 Access Level Machine Administrator Administrator User Name Admin Login User Name Admin Login Password Admin Access Level Administrator Upper case and lower case letters are distinguished case sensitive It is recommended to periodically change the user name log...

Page 293: ...evious screen The table below explains the user information to be registered NOTE Refer to the Character Entry Method page 11 11 for details on entering characters NOTE The same login user name cannot be registered Item Descriptions User Name 1 Enter the name displayed on the user list up to 32 characters Login User Name 1 Enter the login user name to login up to 64 characters The same login user ...

Page 294: ...ther or not use of the send function is prohibited FAX Restrict 2 Select whether or not use of the fax send function is prohibited Storing in Box Select whether or not use of the box store function is prohibited StoringinMemory Select whether or not use of the removable memory store function is prohibited When the changes are complete press the OK key NOTE This function is displayed when Local Aut...

Page 295: ... Press the or key to select User Login Set and press the OK key 4 Press the or key to select Local User List and press the OK key NOTE To change the user information of the machine administrator you must log in with machine administrator authority You can only view user information if you log in as a regular user The factory default login user name and login password are set as shown below NOTE If...

Page 296: ... 2 Press the or key to select Delete and press the OK key 3 Press Yes in the deletion confirmation screen The selected user will be deleted To change the user information of logged in user User Property These users can partially change their own user properties including user name login password and E mail address Although Login User Name Access Level or Account Name cannot be changed the users ca...

Page 297: ...ormation of the logged in user NOTE This function is displayed when the optional ID Card Authentication Kit is activated Card Authentication Kit B Card Authentication Kit page 11 3 This function does not appear when the server type is set to Ext in Network Authentication and logged in with the user account certificated in the server specified as the Ext server type Group Name Displays the name dis...

Page 298: ...Press the OK key 3 Press Yes in the registration confirmation screen The user information is changed Local Authoriz Set usage authority for each user Local Authoriz page 9 7 My Panel Register the language and default screen for each user My Panel page 9 7 Network users are not displayed Item Description ...

Page 299: ...Item Descriptions Lockout Select whether or not account lockout policy is enabled Value Off On Lockout Policy Specify the conditions and the extent to which the account lockout is applied Number of Retries Specify how many login retries are allowed until the account is locked out Value 1 to 10 times Lockout Duration Specify how long the account is to be locked out until it is unlocked Value 1 to 6...

Page 300: ...ion is selected the user does not have to type the name and password for each print job Prompt for name A screen for entering the user name and password will be displayed when attempting a printing The user name and password must be entered each time a printing is attempted Prompt for name and validate A screen for entering the user name and password will be displayed when attempting a printing Th...

Page 301: ...necessary in the TWAIN driver 1 Display the screen 1 Select Start button on the Windows All Programs Brand Name and then TWAIN Driver Setting TWAIN Driver screen appears 2 Click Edit 2 Configure the settings 1 Click User Authentication Settings 2 Select the checkbox beside Authentication and enter Login User Name and Password 3 Click OK NOTE For other settings of job accounting refer to Printing S...

Page 302: ...dows and enter Scanner in Program and File Search Click View scanners and cameras in the search list then the Scanners and Cameras screen appears 2 Select the same name as this machine from WIA Drivers and press Properties 2 Configure the settings 1 Select the checkbox beside Authentication on the Settings tab and enter Login User Name and Password 2 Click OK NOTE In Windows 8 click Search in char...

Page 303: ...ver 3 Click FAX TX Setting on the Printing Preferences window 2 Configure the settings 1 Select User Login on the Authentication tab 2 Set the User Login Administration Use Specific Login User Name This option can be used to specify a user name and password to use the same User login for every FAX job If this option is selected the user does not have to type the name and password for each FAX job ...

Page 304: ... 1 Press the or key to select Local Authoriz and press the OK key 2 Press the or key to select Off or On and press the OK key NOTE When using Local Authorization the user authentication type must be set to Local Authentic For details refer to Enabling User Login Administration on page 9 3 NOTE If the login user name entry screen appears during operations enter a login user name and password and pr...

Page 305: ...lect Off or On and press the OK key NOTE To use the group authorization settings Netwk Authentic must be selected for the authentication method in Enabling User Login Administration on page 9 3 Select On for LDAP in Protocol Detail on page 8 9 Setting to use group authorization is performed from the operation panel The groups should be registered with Embedded Web Server RX For details refer to th...

Page 306: ...and press the OK key 2 Press the or key to select Off or On and press the OK key NOTE To obtain the network user property from the LDAP server Netwk Authentic must be selected for the authentication method in Enabling User Login Administration on page 9 3 Select On for LDAP in Protocol Detail on page 8 9 Setting to obtain network user information is performed from the operation panel The details o...

Page 307: ... Card Authentication Kit is activated Card Authentication Kit B Card Authentication Kit on page 11 3 This function does not appear when the user logs in as a network authentication user NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below Item Description...

Page 308: ...screen appears each time you use this machine Use the procedure below to login and logout Login If the login user name entry screen appears during operations log in by referring to Login Logout on page 2 9 Logout When the operations are complete press the Authentication Logout key to return to the login user name and login password entry screen User Login Administration on a PC If the following sc...

Page 309: ... the Scan Job Account by Using WIA To manage the scan job account by using WIA you need to configure the WIA driver settings on the computer connected to the machine Refer to Job Accounting for Scan Using WIA on page 9 32 To Manage the FAX Job Transmitted from a PC 1 To manage the number of FAX jobs transmitted from the PC you need to configure the settings by using the FAX Driver on the PC Refer ...

Page 310: ... OK key 2 Press the or key to select On and press the OK key NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below NOTE To disable job accounting select Off If job accounting setting is completed by selecting other function keys such as the Copy key a logo...

Page 311: ...ttings 1 Press the or key to select AccountingAccess and press the OK key 2 Press the or key to select Local or Network and press the OK key NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login password are set as shown below NOTE To select Network network authentication must be enabled...

Page 312: ... 6 Press the or key to select Add Account and press the OK key 2 Enter the account information Item Descriptions Account Name Enter the account name up to 32 characters Account ID Enter the account ID as many as eight digits between 0 and 99999999 Restriction This prohibits printing scanning or restricts the number of sheets to load Refer to Restricting the Use of the Machine on page 9 27 NOTE If ...

Page 313: ... the account name and account ID and set the use restrictions To change the details press Edit enter the information and then press the OK key Press the key to view the next screen Press the key to return to the previous screen 5 Press the OK key A new account is added on the account list NOTE Refer to the Character Entry Method on page 11 11 for details on entering characters NOTE Any Account ID ...

Page 314: ...page increments up to 9 999 999 copies 1 Reject Usage Restriction is applied FAX TX Restrict Limits the number of sheets sent by fax This is displayed when the optional fax kit is installed Value Off No restriction is applied Counter Limit Restricts the counter in one page increments up to 9 999 999 copies 1 Reject Usage Restriction is applied Item Descriptions Print Restrict Limits the total numb...

Page 315: ...ress the OK key 2 Refer to step 2 of Adding an Account and Restricting the Use of the Machine to change account information 3 Press the OK key 4 Press Yes in the registration confirmation screen The account information is changed NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user name and login pass...

Page 316: ... List and press the OK key 2 Delete an account 1 Press the or key to select the account you want to delete and press Menu 2 Press the or key to select Delete and press the OK key 3 Press Yes in the deletion confirmation screen The account is deleted NOTE If the login user name entry screen appears during operations enter a login user name and password and press Login The factory default login user...

Page 317: ...ting tab 2 Set the Job Accounting Use specific account ID Enter the Account ID Printing will be performed using the entered Account ID Prompt for account ID A screen for entering the Account ID will be displayed when attempting a printing The Account ID must be entered each time a printing is attempted Prompt for account ID and validate A screen for entering the Account ID will be displayed when a...

Page 318: ...ing TWAIN you need to configure the following settings by using the TWAIN Driver on the computer 1 Display the screen 1 Select Start button on the Windows All Programs Brand Name and then TWAIN Driver Setting TWAIN Driver screen appears 2 Click Edit 2 Configure the settings 1 Click User Authentication Settings 2 Select the checkbox beside Account and enter the account ID 3 Click OK NOTE In Windows...

Page 319: ... Click Start button on the Windows and enter Scanner in Program and File Search Click View scanners and cameras in the search list then the Scanners and Cameras screen appears 2 Select the same name as this machine from WIA Drivers and press Properties 2 Configure WIA Driver 1 Select the checkbox beside Account ID on the Settings tab and enter the Account ID 2 Click OK NOTE In Windows 8 click Sear...

Page 320: ...ed as the FAX Driver and select Printing preferences from the resulting pull down menu 3 Click FAX TX Setting in the Printing Preferences window 2 Configure the settings 1 Select Job Accounting on the Authentication tab 2 Set the Job Accounting Use Specific Account ID Enter the Account ID Transmission will be performed using the entered Account ID Prompt for Account ID A screen for entering the Ac...

Page 321: ... details refer to Restricting the Use of the Machine page 9 27 and Print Accounting Report page 9 36 Value Total Split Counter Limit When you add a new account you can change the default restrictions on the number of sheets used You can set any number from 1 to 9 999 999 The items that can be set differ depending on whether Split or Total is selected for Copy Print Count Split selected for Copy Pr...

Page 322: ...ne Pages to check the number of pages used 1 Only on products with the fax function installed Copy Print Pages Displays the number of pages copied and printed and the total number of pages used Press the key to view the next screen Press the key to return to the previous screen FAX RX Pages Displays the number of pages received Total PrintPages Displays the total number of pages used for copying a...

Page 323: ... 1 Press the System Menu Counter key 2 Press the or key to select User Job Account and press the OK key 3 Press the or key to select Job Account Set and press the OK key 2 Print the report 1 Press the or key to select Account Report and press the OK key 2 Press Yes in confirmation screen Accounting report is printed NOTE If the login user name entry screen appears during operations enter a login u...

Page 324: ... a login user name and password to login Refer to Adding a User Local User List on page 9 5 If the user has already registered the account information the account ID entry would be skipped Refer to Adding a User Local User List on page 9 5 Logout When the operations are complete press the Authentication Logout key to return to the account ID entry screen Job Accounting on a PC If the following acc...

Page 325: ... the or key to select User Job Account and press the OK key 2 Configure the settings 1 Press the or key to select Unknown ID Job and press the OK key 2 Press the or key to select Reject or Permit and press the OK key Item Descriptions Permit The job is permitted to be printed Reject The job is rejected not printed NOTE If the login user name entry screen appears during operations enter a login use...

Page 326: ...explains the following topics Regular Maintenance 10 2 Cleaning 10 2 Toner Container Replacement 10 5 Waste Toner Box Replacement 10 8 Troubleshooting 10 10 Solving Malfunctions 10 10 Responding to Messages 10 15 Clearing Paper Jams 10 25 ...

Page 327: ...ned with alcohol or mild detergent Slit Glass When using the document processor clean the slit glass surface and the reading guide with the dry cloth CAUTION For safety always unplug the power cord before cleaning the machine IMPORTANT Do not use thinner or other organic solvents IMPORTANT Do not use water soap or solvents for cleaning NOTE Dirt on the slit glass or the reading guide may cause bla...

Page 328: ...oting Regular Maintenance Registration Roller 1 2 3 IMPORTANT Be careful not to touch the black transfer roller and brown transfer belt during cleaning as this may adversely affect print quality Transfer roller Black ...

Page 329: ...10 4 Troubleshooting Regular Maintenance 4 5 Vents Use a lint free cloth to clean dust and dirt away from the vents ...

Page 330: ...g a toner container that is not genuine may cause image defects and product failure The memory chip in the toner container of this product stores information necessary for improving customer convenience operation of the recycling system for used toner containers and planning and development of new products The stored information does not include information that makes it possible to identify indiv...

Page 331: ...10 6 Troubleshooting Regular Maintenance 3 4 5 NOTE When removing the toner container from the machine lift up the right hand side first IMPORTANT Do not touch the points shown below ...

Page 332: ... check that the new toner container is installed correctly in step 7 Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations ...

Page 333: ...enance Waste Toner Box Replacement When the message display shows The waste toner Box is full immediately replace the waste toner box 1 2 3 CAUTION Do not attempt to incinerate parts which contain toner Dangerous sparks may cause burns ...

Page 334: ...enance 4 5 NOTE Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations ...

Page 335: ...eration panel to recover the machine from Sleep mode page 2 15 Blank sheets are ejected Are the originals loaded correctly When placing originals on the platen place them face down and align them with the original size indicator plates page 5 2 When placing originals in the document processor place them face up page 5 3 Check that the settings of the application software Printouts are totally too ...

Page 336: ...ve vertical lines Is the slit glass dirty Clean the slit glass page 10 2 Printouts are fuzzy Is the machine being used in conditions of very humid or humidity or temperature rapidly changes Use in an environment that has suitable humidity Press the System Menu Counter key Adjustment Maintenance Service Setting Drum Refresh and then press Yes Images are skewed Are the originals loaded correctly Whe...

Page 337: ...Printouts are curled Is the paper damp Replace the paper with new paper page 3 14 Cannot print Is the machine plugged in Plug the power cord into an AC outlet Is the machine powered on Turn on the power switch page 2 8 Are the printer cable and network cable connected Connect the correct printer cable and network cable securely page 2 6 Was the machine powered on before the printer cable was conne...

Page 338: ...lue Decrease the adjustment value 1 level at a time from the current value If there is no improvement after the value is decreased by 1 level decrease by 1 level again If there is still no improvement return the setting to the original value The altitude is 1500 m or higher and irregular horizontal white lines appear in the image Press the System Menu Counter key Adjustment Maintenance Service Set...

Page 339: ...e 5 26 Has Login User Name been entered properly 1 2 Check the domain name and login user name page 5 26 Has the same domain name been used for Host Name and Login User Name Delete the domain name and backslash from Login User Name page 5 26 Has Login Password been entered properly Check the login password page 5 26 Have exceptions for Windows Firewall been configured properly Configure exceptions...

Page 340: ...ace the toner container page 10 5 Account error Failed to specify Job Accounting when processing the job externally The job is canceled Press the OK key Message Checkpoints Corrective Actions Reference Page Box is not found Job is canceled The specified box cannot be found Job is canceled Press the OK key Box limit exceeded Job is canceled 1 1 When Auto Error Clear is set to On processing resumes ...

Page 341: ...eled Check the connection status with the server Cannot duplex print on this paper Displayed alternately Press OK to continue using cassette Did you select a paper size type that cannot be duplex printed Select Paper to select the available paper Press the OK key to print without using Duplex function page 6 17 Cannot duplex print on this paper Displayed alternately Press OK to continue using MP t...

Page 342: ...r Clear on page 8 27 The account ID was incorrect when processing the job externally The job is canceled Press the OK key Incorrect box password Job is canceled The box password was incorrect when processing the job externally The job is canceled Press the OK key Incorrect Login User Name or Password Job is canceled 1 The login user name or password was incorrect when processing the job externally...

Page 343: ...elect the other paper source Press the OK key to print on the paper in the currently selected paper source page 3 11 Load paper in cassette Displayed alternately Set selected size paper and press OK Is the indicated cassette out of paper Load paper Select Paper to select the other paper source page 3 7 Load paper in MP tray Displayed alternately Set selected size paper and press OK Is the paper of...

Page 344: ...to Error Clear refer to Auto Err Clear on page 8 27 Message Checkpoints Corrective Actions Reference Page Non genuine Toner Press Help Is the installed toner container our own brand The manufacturer assumes no responsibility for damage caused by a non genuine toner We recommend that you only use genuine toner containers When you want to use the toner container currently installed press the OK key ...

Page 345: ...ased by selecting Printer Priority in Optional Memory page 8 30 page 8 31 Removable Memory is full Job is canceled 1 1 When Auto Error Clear is set to On processing resumes automatically after a set amount of time elapses For details on Auto Error Clear refer to Auto Err Clear on page 8 27 Job is canceled Press End Insufficient free space in the removable memory Delete unneeded files Remove origin...

Page 346: ...e as follows 01 The amount of data that can be saved at once has been exceeded Turn the power OFF ON If the error still occurs divide the file into smaller files If the error occurs after the file is divided the specified file may be damaged Delete the file 04 Insufficient space on SSD to complete this operation Move data or delete unneeded data Message Checkpoints Corrective Actions Reference Pag...

Page 347: ...ows 01 Connect a removable memory that can be written to An error occurred in the removable memory The job stopped Press End The possible error codes and their descriptions are as follows 01 The amount of data that can be saved at once has been exceeded Turn the power OFF ON If the error still occurs the removable memory is not compatible with the machine Use the removable memory formatted by this...

Page 348: ...imit Failed to send via FTP Check the FTP settings Login user name and login password NOTE If the sender is a domain user specify the domain name Path Folder share permissions of the recipient 1103 Failed to send via SMB Check the SMB settings Login user name and login password NOTE If the sender is a domain user specify the domain name Path Folder share permissions of the recipient page 5 19 1132...

Page 349: ...o send via FTP Check the network The network cable is connected The hub is not operating properly The server is not operating properly Check the following of the FTP server Is FTP available The server is not operating properly Failed to send the e mail Check the network The network cable is connected The hub is not operating properly The server is not operating properly 2201 2202 2203 2231 Failed ...

Page 350: ...or message will be cleared The machine resumes with the page that was printing when the jam occurred Paper Jam Location Indicator Paper Jam Location Reference Page A Multi Purpose Tray page 10 26 B Cassettes 1 to 5 page 10 27 C Duplex Unit page 10 28 D Inside the Machine page 10 29 E Inner Tray Inside Rear Cover page 10 30 F Document Processor page 10 31 Paper jammed in cassette 1 Help JAM Shows t...

Page 351: ... tears during removal be sure to remove any loose scraps of paper from inside the machine Scraps of paper left in the machine could cause subsequent jamming Multi Purpose Tray 1 2 CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned ...

Page 352: ...10 27 Troubleshooting Troubleshooting Cassettes 1 to 5 Procedures for handling a paper jam in Cassettes 1 to 5 are all the same This section explains procedures using Cassette 1 as an example 1 2 ...

Page 353: ...10 28 Troubleshooting Troubleshooting Duplex Unit 1 2 3 ...

Page 354: ...Machine 1 2 3 If the jammed paper appears to be pinched by rollers pull it along the normal running direction of the paper If you cannot find a paper jam try checking inside the rear of the printer Refer to Inner Tray Inside Rear Cover on page 10 30 4 ...

Page 355: ... Inner Tray Inside Rear Cover 1 2 3 If you cannot find a paper jam try checking inside the rear of the machine 4 CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned ...

Page 356: ...10 31 Troubleshooting Troubleshooting Document Processor 1 2 3 4 ...

Page 357: ...10 32 Troubleshooting Troubleshooting 5 ...

Page 358: ...s That Can be Entered Using the Numeric Keys 11 12 Entering Symbols 11 13 Entering Characters 11 13 Entering Using the Character Selection Screen 11 15 Paper 11 16 Basic Paper Specifications 11 16 Choosing the Appropriate Paper 11 17 Special Paper 11 20 Specifications 11 24 Common Functions 11 24 Copy Functions 11 26 Printer Functions 11 26 Scanner Functions 11 27 Document Processor 11 27 Paper Fe...

Page 359: ...of Optional Equipment The following optional equipment is available for the machine 1 PF 320 2 Card Authentication Kit B 3 Expansion Memory 6 IB 50 7 IB 51 Software option 8 Data Security kit E 9 UG 33 10 USB Keyboard 5 HD 6 HD 7 4 SD Memory Card SDHC Memory Card ...

Page 360: ...ut how to register this information refer to the Card Authentication Kit B Operation Guide 3 Expansion Memory The machine can perform the more multiple jobs simultaneously by adding more memories You can increase the machine s memory up to 1 536 MB by plugging in the optional memory modules 512 MB 1 024 MB Precautions for Handling the Memory Modules To protect electronic parts discharge static ele...

Page 361: ...tus page Report page 8 5 4 SD SDHC Memory Card An SD SDHC memory card is useful for storing fonts macros and overlays The machine is equipped with a slot for an SDHC memory card with a maximum size of 32 GB and an SD memory card with a maximum size of 2 GB Reading the SD SDHC Memory Card Once inserted in the machine s slot the contents of the SD SDHC memory card can be read from the operation pane...

Page 362: ...Appendix Optional Equipment 2 Open the rear cover and remove the two covers 3 Remove the cover 4 Insert the SD SDHC memory card into the SD SDHC memory card slot 5 Replace the covers and close the rear cover ...

Page 363: ... HD 6 HD 7 SSD With SSD installed in the machine received data can be rasterized and stored on this SSD This enables high speed printing of multiple copies using an electric sort function Also you can use the Document Box functions For details refer to What is Document Box on page 5 32 Installing SSD 1 Power off the machine and unplug the power cord 2 Open the rear cover and remove the two covers ...

Page 364: ...11 7 Appendix Optional Equipment 3 Remove the cover 4 Insert straight into the Option Interface Slot 5 Fix it with the 2 screws 6 Replace the covers and close the rear cover ...

Page 365: ...s For details refer to IB 51 User s Manual The installation method is the same as for SSD Refer to HD 6 HD 7 SSD on page 11 6 8 Data Security Kit E Data Security Kit The Data Security Kit overwrites all unnecessary data in the storage area so that it cannot be retrieved The Data Security Kit encrypts data before storing it in the SSD It guarantees higher security because no data cannot be decoded ...

Page 366: ... select Official and press the OK key To use the application as a trial select Trial without entering the license key Application Data Security Kit Card Authentication Kit ThinPrint Option 1 1 This can be used on a trial basis for a limited time NOTE Restrictions such as the number of times the application can be used during the trial period differ depending on the application If you change the da...

Page 367: ... to select Op Functions and press the OK key 4 Press the or key to select the desired application and press Menu 5 Press the or key to select Detail and press the OK key You can view detailed information on the selected application Press the key to view the next screen Press the key to return to the previous screen NOTE If the login user name entry screen appears during operations enter a login us...

Page 368: ...s to enter characters and symbols 4 Arrow keys Press to select the entry position or select a character from the character list 5 OK key Press to finalize entry and return to the screen before the entry To enter a symbol press to confirm the selected symbol 6 Right Select key Press to select the type of characters you want to enter When Text is displayed 7 Cursor Characters are entered at the posi...

Page 369: ...ey changes the character in the order from left to right _ 1 Repeats from the first character on the left 1 During number entry a b c A B C 2 Repeats from the first character on the left 2 During number entry d e f D E F 3 Repeats from the first character on the left 3 During number entry g h i G H I 4 Repeats from the first character on the left 4 During number entry j k l J K L 5 Repeats from th...

Page 370: ...from the first character on the left 9 During number entry _ space 0 Repeats from the first character on the left 0 During number entry Press to change the character in the cursor position between upper case and lower case or During number entry Displays the symbol list For details refer to Entering Symbols on page 11 13 _ During number entry Depending on the functions there are symbols that canno...

Page 371: ... key Displays the symbol list 5 Press the or key to move the cursor and select 6 Press the OK key is entered 7 Press the 3 key four times D is entered 8 Press the key Account Name Text ABC R Account Name Text ABC R Symbols Text _ ƒ ª Symbols Text _ ƒ ª Account Name Text ABC R Account Name Text ABC R D Account Name Text ABC R D ...

Page 372: ...efer to Login Operation on page 8 29 1 Press the or key to move the cursor and select the character to be entered 2 Press the OK key The selected character is entered You can go back one character by pressing the Clear key 3 When the entry is complete press Complete Login User Name Complete abcdefghijklmnopqrst uvwxyzABCDEFGHIJKLMNO Login User Name Complete abcdefghijklmnopqrst uvwxyzABCDEFGHIJKLM...

Page 373: ...ity of paper Poor quality paper may result in unsatisfactory output Basic Paper Specifications The following table lists the specifications of paper that is supported with this machine Refer to the subsequent sections for further details We are not responsible for the problems occurred from the use of paper that does not conform to our specifications Criteria Specifications Weight Cassettes 60 to ...

Page 374: ...c or carbon Those types of paper may produce harmful fumes from the heat of printing and may damage the drum Be sure to use the standard paper that contains at least 80 pulp i e not more than 20 of the total paper content consists of cotton or other fibers Supported Paper Sizes Paper of the following sizes is supported by the machine Measurements in the table take into account a 0 7 mm dimensional...

Page 375: ...nt varies depending on the relative humidity in the room High relative humidity causes paper to become damp making the edges expand so it appears wavy Low relative humidity causes paper to lose moisture making the edges tighten and weakening print contrast Wavy or tight edges may cause the paper to slip when it is supplied Try to keep the moisture content between 4 to 6 To maintain the right level...

Page 376: ...ess Paper whiteness affects print contrast Use whiter paper for sharper brighter copies Quality Machine problems may occur if sheet sizes are not uniform or if corners are not square edges are rough sheets are uncut or edges or corners are crushed In order to prevent these problems be especially careful when you cut the paper yourself Packaging Choose paper that is properly packaged and stacked in...

Page 377: ... Thus special paper is more likely than regular paper to cause printing problems Before purchasing special paper in volume try testing a sample to ensure the print quality is satisfactory General precautions when printing onto special paper are given below Note that we are not responsible for any harm to the user or damage to the machine caused by moisture or specifications of special paper Select...

Page 378: ...d by the force applied in the machine The carrier sheet bears the top sheet until the label is used This composition of labels may cause more problems The label surface must be covered completely with the top sheet Gaps between labels may cause peeling of labels resulting in a serious failure Some label paper has large margins on the top sheet When using such paper do not peel these margins from t...

Page 379: ... use them Keep the following points in mind Do not use envelopes with exposed adhesive In addition do not use the type of envelope in which the adhesive is exposed after the top layer is peeled off Serious damage may be caused if the paper covering the adhesive comes off in the machine Do not use envelopes with certain special features For example do not use envelopes with a grommet for winding a ...

Page 380: ...specifications listed on page 11 16 The colored ink must be able to withstand the heat of printing It must be resistant to silicone oil as well Do not use paper with a treated surface such as glossy paper used for calendars Recycled Paper Recycled paper must conform to the specifications listed on page 11 16 however its whiteness may be considered separately NOTE Before purchasing recycled paper i...

Page 381: ...Thick High Quality Custom 1 to 8 Paper Size Cassette A4 A5 B5 Letter Legal Statement Executive Oficio II Folio 216 340 mm 16K ISO B5 Envelope C5 Custom Multi Purpose Tray A4 A5 A6 B5 B6 Folio 216 340 mm Letter Legal Statement Executive Oficio II 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Custom Warm up Time 22 C 71 6...

Page 382: ...nvironment Temperature 10 to 32 5 C 50 to 90 5 F Humidity 15 to 80 Altitude 2 500 m 8 202 ft maximum Brightness 1 500 lux maximum Dimension W D H 18 11 16 17 15 16 22 5 8 475 455 575 mm without document processor tray Weight Approx 41 8 lb Approx 19 0 kg without toner container Space Required W D Using multi purpose tray 18 11 16 24 7 8 475 632 mm Power Source 120 V Specification Model 120 V AC 60...

Page 383: ...bjects maximum original size Legal Folio Original Feed System Fixed Item Description Printing Speed Same as Copying Speed First Print Time A4 feed from Cassette Black and White P 4030 MFP 9 0 seconds or less P 4035 MFP 9 0 seconds or less Resolution Fast1200 600 dpi 300 dpi Operating System Windows XP Windows Server 2003 Windows Vista Windows 7 Windows 8 Windows Server 2008 Windows Server 2012 Mac...

Page 384: ...nterface Ethernet 10 BASE T 100 BASE TX 1000 BASE T USB Transmission System SMB SMTP FTP FTP over SSL USB TWAIN 2 WIA 3 WSD 2 Available Operating System Windows XP Windows Server 2003 Windows Vista Windows Server 2008 Windows Server 2008 R2 Windows 7 Windows 8 Windows Server 2012 3 Available Operating System Windows Vista Windows Server 2008 Windows Server 2008 R2 Windows 7 Windows 8 Windows Serve...

Page 385: ...nvelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Oufuku Hagaki Youkei 4 Youkei 2 Custom 92 162 to 216 356 mm Supported Paper Paper weight 60 to 120 g m Media types Plain Rough Recycled Preprinted Bond Color Colour Prepunched Letterhead Envelope High Quality Custom 1 to 8 Dimensions W D H 15 16 1 8 4 3 4 380 410 121 mm Weight 8 8 lbs or less 4 0 kg or less NOTE Consult your dealer or s...

Page 386: ... so as to reject only certain Bonjour packets If Bonjour does not run stably check the firewall settings and ensure that Bonjour is registered on the exceptions list and that Bonjour packets are accepted If you install Bonjour on Windows XP Service Pack 2 or later the Windows firewall will be set up correctly for Bonjour Default Gateway This indicates the device such as a computer or router that s...

Page 387: ...to be sent between remote computers and printers IPP is an extension of the HTTP protocol used to view websites and enables printing to be carried out via routers on printers in remote locations It also supports the HTTP authentication mechanisms along with SSL server and client authentication as well as encryption KPDL Kyocera Page Description Language Kyocera s PostScript page description langua...

Page 388: ... send the image data stored in the machine as an E mail attachment E mail addresses can be selected from the list or entered at each time SMTP Simple Mail Transfer Protocol A protocol for E mail transmission over the Internet or an intranet It is used for transferring mail between mail servers as well as for sending mail from clients to their servers Status Page The page lists machine conditions s...

Page 389: ...puters The TWAIN compatible devices enable you to process image data on any relevant application software TWAIN is adopted on a large amount of graphic software e g Adobe Photoshop and OCR software USB Universal Serial Bus 2 0 A USB interface standard for Hi Speed USB 2 0 The maximum transfer rate is 480 Mbps This machine is equipped with USB 2 0 for high speed data transfer WIA Windows Imaging Ac...

Page 390: ...ttings 8 18 Date Setting 8 24 Default Screen 8 18 Display Brightness 8 19 Display Status Log 8 31 Error Handling 8 24 Format SD Card 8 30 Format SSD 8 30 Function Default 8 27 Language 8 18 Login Operation 8 29 Measurement 8 24 Optional Memory 8 31 Original Paper Settings 8 20 Preset Limit 8 23 RAM Disk Mode 8 30 Sound 8 18 Timer Setting 8 25 Toner Alert Level 8 32 USB Keyboard Type 8 31 Connectin...

Page 391: ... 2 2 dpi 11 29 Duplex 6 17 Duplex 2 sided Original 6 21 Duplex Cover 2 3 E EcoPrint 6 11 11 30 Default 8 28 Printer 8 33 Edit Destination Address Book 3 30 Contact 3 30 Group 3 34 One Touch Key 3 39 E mail Settings 2 44 E mail Subject Body 6 25 Default 8 28 Embedded Web Server RX 2 37 Emulation 11 30 Selection 8 33 Encrypted PDF 6 26 Energy Saving Control Function 1 13 Energy Star ENERGY STAR Prog...

Page 392: ...18 Quick Copy 4 15 Quick Copy Jobs 8 36 Specifying the Job Box from a Computer and Storing the Job 4 8 Storage Media 8 36 Stored Job 4 12 Job Finish Notice 6 19 JPEG TIFF Print 6 27 Default 8 28 K KIR 8 34 Knopflerfish License 1 10 KPDL 11 30 L Label 11 21 LAN Cable 2 5 Connecting 2 6 LAN Interface 8 11 Language 8 18 LDAP Protocol Detail 8 9 Left Cover 2 4 Legal Information 1 7 Legal Restriction o...

Page 393: ...gs 8 21 Special Paper Action 8 21 P Panel Reset Timer 8 25 Paper Checking the Remaining Amount of Paper 7 16 Appropriate Paper 11 17 Cassette 8 22 Custom Paper Size 8 20 Default Paper Source 8 21 Loading Cardstock 3 13 Loading Envelopes 3 13 Loading Paper 3 5 Loading Paper in the Cassettes 3 7 Loading Paper in the Multi Purpose Tray 3 11 Media Type Setting 8 23 Multi Purpose Tray 8 22 Size and Med...

Page 394: ...y Conventions in This Guide 1 2 Scan Resolution 6 25 Default 8 27 SD Card 11 4 Format 8 30 Secure Protocol 8 11 Security Level 8 16 Select Key Setting 8 32 8 35 8 37 Send as E mail 5 13 Send Settings 8 35 Default Screen 8 35 Destination Check 8 35 New Destination Entry 8 35 Recall Destination 8 35 Select Key Setting 8 35 Send and Forward 8 35 Send to Folder FTP 5 13 Send to Folder SMB 5 13 Sending...

Page 395: ...e Time 8 27 Toner Alert Level 8 32 Toner Container Black 2 4 Toner Container Lock Lever 2 4 Toner Container Replacement 10 5 Troubleshooting 10 10 TWAIN 11 32 Scanning using TWAIN 5 29 Setting TWAIN Driver 2 32 U USB 11 32 USB Cable Connecting 2 7 USB Interface 2 5 USB Interface Connector 2 3 USB Keyboard 11 8 USB Keyboard Type 8 31 USB Memory Printing 5 43 Remove 5 48 Save 5 45 USB Memory Slot 2 ...

Page 396: ......

Page 397: ...First edition 2014 1 2NZGEEN000 TA Triumph Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany ...

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