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Utax 2550ci, User Manual

Introducing the Utax 2550ci, a cutting-edge multifunction printer that enhances productivity. Access its comprehensive User Manual to unlock its full potential. This manual is available for free download from manualshive.com, providing step-by-step instructions and invaluable insights. Optimize your Utax experience with our user-friendly manual, at your fingertips.

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Contents

iv

Color Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22
Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23
Prevent Bleed-thru  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24
Border Erase. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25
File Name Entry  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27
E-mail Subject/Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28
WSD Scan/DSM Scan  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29
Scanning using TWAIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32
Job Finish Notice  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36
Send and Print  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
Send and Store . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
FTP Encrypted TX  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-38
Text Stamp  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-39
Bates Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
Color Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-42
Scanning with FMU Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-43

7

Document  Box

Using a Custom Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Job Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14
Printing Documents Stored in Removable USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22
Saving Documents to USB Memory (Scan to USB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-24
Removing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-26

8

Status / Job Cancel

Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Checking Job History  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9
Pause and Resumption of Jobs  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11
Canceling of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11
Priority Override for Waiting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12
Reordering Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12
Checking the Remaining Amount of Toner and Paper (Paper/Supplies)  . . . . . . . . . . . . . . . . . 8-13
Device/Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14

9

Default Setting (System Menu)

Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-41
Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-45
Document Box/Removable Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-54
Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-56
Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-63
Adjustment/Maintenance  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-67
Date/Timer  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-75
Edit Destination (Address Book/Adding One Touch Keys) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-80
Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-88
Application  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-90
System Initialization  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-93
Restart Entire Device  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-93
Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-94
Interface Block Setting  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-107
Security Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-108
Data Security  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-108
Optional Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-110
Accessibility Display (Enlarged Touch Panel Display)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  9-111

Summary of Contents for 2550ci

Page 1: ...2550ci Copy Print Scan Fax A3 USER MANUAL DIGITAL MULTIFUNCTIONAL COLOUR SYSTEM ...

Page 2: ...ith the machine Refer to them as necessary Quick Guide Describes the procedures for frequently used operations Safety Guide Provides safety and cautionary information for the installation and use of the machine Be sure to read this guide before using the machine Safety Guide 2550ci Describes the machine installation space cautionary labels and other information Be sure to read this guide before us...

Page 3: ...required action are indicated inside the symbol Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required WARNING Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points CAUTION Indicates that personal inju...

Page 4: ...N Cable Connection 2 13 Installing Software 2 16 Embedded Web Server RX Settings for E mail 2 25 Loading Paper 2 28 Loading Originals 2 40 3 Basic Operation Login Logout 3 2 Enter key and Quick No Search key 3 4 Touch Panel Display 3 5 Original Preview 3 6 Selecting Color Mode 3 7 Copying 3 8 Sending 3 21 Confirmation Screen of Destinations 3 28 Preparation for sending a document to a PC 3 29 Spec...

Page 5: ...39 Prevent Bleed thru 4 40 Continuous Scan 4 41 Auto Image Rotation 4 42 Negative Image 4 42 Mirror Image 4 43 Job Finish Notice 4 44 File Name Entry 4 46 Priority Override 4 46 Repeat Copy 4 47 OHP Backing Sheet 4 49 5 Printing Printing Printing from Applications 5 2 Job Box expansion functions 5 5 6 Sending Functions Original Size 6 2 Sending Size 6 4 Zoom 6 6 Centering 6 7 Mixed Size Originals ...

Page 6: ...ancel Checking Job Status 8 2 Checking Job History 8 9 Pause and Resumption of Jobs 8 11 Canceling of Jobs 8 11 Priority Override for Waiting Jobs 8 12 Reordering Print Jobs 8 12 Checking the Remaining Amount of Toner and Paper Paper Supplies 8 13 Device Communication 8 14 9 Default Setting System Menu Common Settings 9 2 Copy 9 41 Send 9 45 Document Box Removable Memory 9 54 Printer 9 56 Report 9...

Page 7: ... Regular Maintenance 11 2 Cleaning 11 10 12 Troubleshooting Solving Malfunctions 12 2 Responding when Messages 12 8 Clearing Paper Jams 12 18 Appendix Optional Equipment Appendix 2 Character Entry Method Appendix 6 Paper Appendix 9 Specifications Appendix 17 Glossary Appendix 23 Index Index 1 ...

Page 8: ...Be sure to read Legal and Safety Information before using this machine Administrator tasks It copies It prints Copying with specific settings Printing Documents Stored in Removable USB Memory Print via a network Connecting Cables Network Setup LAN Cable Connection Install the printer driver on your computer 1 What you want to do Setup Loading Paper 2 28 Copying Functions 4 1 Printing Documents Sto...

Page 9: ...e destination computer Plug in the USB memory 1 If the destination is not stored in the address book you can send by entering the address directly Setup Send as E mail Send to Folder SMB Saving Documents to USB Memory What you want to do Sending 3 21 Sending Functions 6 1 Operation Saving Documents to USB Memory Scan to USB 7 24 Edit Destination Address Book Adding One Touch Keys 9 80 1 Placing Or...

Page 10: ... Telephone Line Inch version only Network Setup LAN Cable Connection Install the Network FAX Driver on your computer 1 1 For more information refer to the Network FAX Driver Operation Guide 2 If the destination is not stored in the address book you can send the FAX by entering the address directly Setup What you want to do Using the Address Book 3 17 on the FAX System W Operation Guide Loading Pap...

Page 11: ... 10 Color Image Quality Density page 3 9 Original Image page 3 10 Color Selection Auto Color page 3 7 Full Color page 3 7 Black White page 3 7 Single Color page 4 32 EcoPrint page 4 32 Color Balance page 4 33 Hue Adjustment page 4 34 One touch Image Adjust page 4 35 Sharpness page 4 37 Background Density Adj page 4 38 Saturation page 4 39 Prevent Bleed thru page 4 40 Layout Edit Zoom page 3 11 Com...

Page 12: ...erride page 4 46 Repeat Copy page 4 47 OHP Backing Sheet page 4 49 Program page 3 55 Destination Address Book page 3 39 E mail Addr Entry page 3 22 Folder Path Entry page 3 24 FAX No Entry refer to Fax Operation Guide i FAX Addr Entry refer to Fax Operation Guide WSD Scan DSM Scan page 6 29 Org Sending Data Format Original Size page 6 2 Mixed Size Originals page 6 8 2 sided Book Original page 6 10...

Page 13: ...ring page 6 7 Border Erase page 6 25 FAX Delayed Transmission refer to Fax Operation Guide Continuous Scan page 6 23 Job Finish Notice page 6 36 File Name Entry page 6 27 E mail Subject Body page 6 28 i FAX Subject Body refer to Fax Operation Guide FAX Direct Transmission refer to Fax Operation Guide FAX Polling RX refer to Fax Operation Guide Send and Print page 6 37 Send and Store page 6 37 FTP ...

Page 14: ...ensity Adj page 6 21 Zoom page 6 6 Centering page 6 7 Border Erase page 6 25 Continuous Scan page 6 23 Job Finish Notice page 6 36 File Name Entry page 6 27 Open Print Functions Paper Selection page 4 3 Collate Offset page 3 15 Staple page 3 19 Paper Output page 4 10 Combine page 4 11 Margin Centering page 4 13 Booklet page 4 17 Duplex page 3 13 Cover page 4 19 Form Overlay page 7 9 Page page 4 21...

Page 15: ...j page 4 38 Prevent Bleed thru page 4 40 Send Destination page 3 39 Functions Sending Size page 6 4 File Format page 6 13 FAX TX Resolution refer to Fax Operation Guide Centering page 6 7 FAX Delayed Transmission refer to Fax Operation Guide Job Finish Notice page 6 36 File Name Entry page 6 27 E mail Subject Body page 6 28 i FAX Subject Body refer to Fax Operation Guide FTP Encrypted TX page 6 38...

Page 16: ...ob page 7 14 Quick Copy Proof and Hold page 7 15 Repeat Copy page 7 18 Form for Form Overlay page 7 20 Removable Memory Store File Functions Original Size page 6 2 Mixed Size Originals page 6 8 2 sided Book Original page 6 10 Original Orientation page 6 11 Storing Size page 7 4 Prevent Bleed thru page 6 24 Density page 6 18 Original Image page 6 17 Scan Resolution page 6 19 Color Selection page 6 ...

Page 17: ... 3 13 Job Finish Notice page 4 44 Priority Override page 4 46 Text Stamp page 4 29 Bates Stamp page 4 30 Encrypted PDF Password page 7 23 JPEG TIFF Print page 7 23 XPS Fit to Page page 7 23 Color Image Quality Color Selection page 6 22 FAX Box refer to Fax Operation Guide Program page 3 55 Printing Jobs page 8 3 Sending Jobs page 8 5 Storing Jobs page 8 6 Device Communication page 8 14 Paper Suppl...

Page 18: ...for Auto Color page 9 10 Media for Auto B W page 9 10 Paper Source for Cover page 9 11 Special Paper Action page 9 11 Measurement page 9 12 Error Handling Duplexing Error page 9 13 Finishing Error page 9 13 No Staple Error page 9 13 Finished Pages Exceeded page 9 13 Paper Mismatch Error page 9 14 Inserted Paper Mismatch page 9 14 Paper Jam before Staple page 9 14 Paper Output page 9 15 Orientation...

Page 19: ... Auto Image Rotation page 9 24 EcoPrint page 9 24 Toner SaveLevel EcoPrint page 9 25 High Comp PDF Image page 9 25 Color TIFF Compression page 9 26 Image Quality File Format page 9 26 Collate Offset page 9 26 JPEG TIFF Print page 9 27 XPS Fit to Page page 9 27 Continuous Scan page 9 27 PDF A page 9 28 File Name Entry page 9 28 E mail Subject Body page 9 29 Repeat Copy page 9 29 USB Keyboard Type p...

Page 20: ...emovable Memory Custom Box page 9 54 FAX Box refer to Fax Operation Guide Job Box Quick Copy Job Retention page 7 15 Repeat Copy Job Retention page 7 18 Deletion of Job Retention page 7 21 Polling Box refer to Fax Operation Guide Quick Setup Registration page 9 55 FAX refer to Fax Operation Guide Printer Emulation page 9 56 Color Setting page 9 57 Gloss Mode page 9 57 EcoPrint page 9 58 Toner Save...

Page 21: ...SSL page 9 101 Secure Protocol SSL page 9 101 IPP Security page 9 102 HTTP Security page 9 102 LDAP Security page 9 103 SMTP Security page 9 103 POP3 Security User 1 page 9 104 POP3 Security User 2 page 9 104 POP3 Security User 3 page 9 105 IPSec page 9 105 LAN Interface page 9 106 Restart Network page 9 106 Restart Entire Device page 9 93 Interface Block Setting USB Host page 9 107 USB Device pag...

Page 22: ...9 79 Error Clear Timer page 9 78 Unusable Time refer to Fax Operation Guide Adjustment Maintenance Density Adjustment Copy page 9 67 Send Box page 9 67 Background Density Adj Copy Auto page 9 68 Send Box Auto page 9 68 Drum Refresh page 9 68 Correcting Black Line page 9 69 System Initialization page 9 69 Display Brightness page 9 70 Silent Mode page 9 70 Auto Color Correction page 9 70 Color Regis...

Page 23: ... 9 65 Job Log Subject page 9 66 Edit Destination Address Book page 9 80 One Touch Key page 9 84 Print List refer to Fax Operation Guide Address Book Defaults Sort page 9 86 Narrow Down page 9 86 Address Book Type page 9 87 User Login Job Accounting User Login Setting User Login page 10 2 Local User List page 10 5 Local Authorization page 10 9 Group Authorization Set Group Authorization page 10 10 ...

Page 24: ...ccounting page 10 29 Each Job Accounting page 10 29 Accounting List page 10 22 Default Setting Apply Limit page 10 26 Copy Printer Count page 10 24 Default Counter Limit page 10 26 Count by Paper Size page 10 30 Unknown ID Job page 10 10 User Property page 10 9 Application page 9 90 Internet page 9 88 ...

Page 25: ...m In addition avoid the following locations when selecting a site for the machine Avoid locations near a window or with exposure to direct sunlight Avoid locations with vibrations Avoid locations with drastic temperature fluctuations Avoid locations with direct exposure to hot or cold air Avoid poorly ventilated locations If the floor is easily damaged by casters when this machine is moved after i...

Page 26: ...ing tenderness contact a physician If toner does happen to get on your skin wash with soap and water Do not attempt to force open or destroy the toner container or the waste toner box Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with th...

Page 27: ...n of the product by user no radiation can leak from the machine This machine is classified as Class 1 laser product under IEC EN 60825 1 2007 Caution Performance of procedures other than those specified in this manual may result in hazardous radiation exposure These labels are attached to the laser scanner unit inside the machine and are not in a user access area The label shown below is attached ...

Page 28: ... note Securities Stamp Passport Certificate Local laws and regulations may prohibit or restrict copying scanning of other items not mentioned above EN ISO 7779 Maschinenlärminformations Verordnung 3 GPSGV 06 01 2004 Der höchste Schalldruckpegel beträgt 70 dB A oder weniger gemäß EN ISO 7779 EK1 ITB 2000 Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz v...

Page 29: ...es information on the following topics Legal Information xxviii Regarding Trade Names xxviii Energy Saving Control Function xxxv Automatic 2 Sided Copy Function xxxv Resource Saving Paper xxxv Environmental benefits of Power Management xxxv Energy Star ENERGY STAR Program xxxv About this Operation Guide xxxvi ...

Page 30: ...ies TypeBankG B TypeBankM M and Typebank OCR are trademarks of TypeBank All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc Helvetica Palatino and Times are registered trademarks of Linotype GmbH ITC Avant Garde Gothic ITC Bookman ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Typeface Corporation UFST...

Page 31: ...oolkit and OpenSSL Project must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact openssl core openssl org 5 Products derived from this software may not be called OpenSSL nor may OpenSSL appear in their names without prior written permission of the OpenSSL Project 6 Redistributions of any form whatsoever mus...

Page 32: ...he following disclaimer in the documentation and or other materials provided with the distribution 3 All advertising materials mentioning features or use of this software must display the following acknowledgment This product includes cryptographic software written by Eric Young eay cryptsoft com The word cryptographic can be left out if the rouines from the library being used are not cryptographi...

Page 33: ...y all copies of the Software and Typefaces and documentation as requested 6 You agree that you will not modify alter disassemble decrypt reverse engineer or decompile the Software 7 Monotype Imaging warrants that for ninety 90 days after delivery the Software will perform in accordance with Monotype Imaging published specifications and the diskette will be free from defects in material and workman...

Page 34: ...EVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE Apache License Version 2 0 Apache License Version 2 0 January 2004 http www apache org licenses TERMS AND CONDITIONS FOR USE REPRODUCTION AND DISTRIBUTION 1 Definitions License ...

Page 35: ...a perpetual worldwide non exclusive no charge royalty free irrevocable except as stated in this section patent license to make have made use offer to sell sell import and otherwise transfer the Work where such license applies only to those patent claims licensable by such Contributor that are necessarily infringed by their Contribution s alone or by combination of their Contribution s with the Wor...

Page 36: ...cluding any direct indirect special incidental or consequential damages of any character arising as a result of this License or out of the use or inability to use the Work including but not limited to damages for loss of goodwill work stoppage computer failure or malfunction or any and all other commercial damages or losses even if such Contributor has been advised of the possibility of such damag...

Page 37: ...efault Resource Saving Paper For the preservation and sustainable use of forest resources it is recommended that recycled as well as virgin paper certified under environmental stewardship initiatives or carrying recognised ecolabels which meet EN 12281 2002 1 or an equivalent quality standard be used This machine also supports printing on 64 g m2 paper Using such paper containing less raw material...

Page 38: ...Provides a basic guide to using document boxes Chapter 8 Status Job Cancel Explains how to check the job status and job history and how to cancel jobs being printed or waiting to print Also explains how to check the remaining paper and device status and how to cancel fax transmission Chapter 9 Default Setting System Menu Describes the System Menu options for general machine operation Chapter 10 Ma...

Page 39: ...nel Ready to copy is displayed Used to emphasize a key word phrase or references to additional information For more information refer to Sleep and Auto Sleep on page 2 9 Note Indicates supplemental information or operations for reference Important Indicates items that are required or prohibited so as to avoid problems Caution Indicates what must be observed to prevent injury or machine breakdown a...

Page 40: ...inals and paper placement directions on the touch panel Placement direction Indicated size The size of the original paper that can be used depends on the function and source tray For further details refer to the page detailing that function or source tray Vertical direction A4 B5 A5 B6 A6 16K Letter Statement For the originals paper dimension Y is longer than X Horizontal direction A4 R B5 R A5 R ...

Page 41: ...1 1 1 Part Names This chapter identifies the machine parts and operation panel keys Operation Panel 1 2 Machine 1 4 ...

Page 42: ...reen Blinks during printing fax sending and receiving scan send and print data receiving Displays help guidance Displays the Status Job Cancel screen Displays the FAX Option screen Blinks while the machine is accessing the hard disk fax memory or USB memory general purpose item Lights or blinks when an error occurs and a job is stopped Displays the Program screen Displays the System Menu Returns s...

Page 43: ...processing for setting operations Finalizes numeric key entry and finalizes screen during setting of functions Operates linked with the on screen OK Recalls already registered destinations and programs for sending Clears entered numbers and characters Numeric keys Enter numbers and symbols Scans all documents in black white Scans all documents in full color Automatically recognizes whether a docum...

Page 44: ...r Plates 4 Slit Glass 5 Operation Panel 6 Inner Tray 7 Front Cover 8 Cassette 1 9 Cassette 2 10 Right Cover 1 Lever 11 USB Memory Slot 12 Right Cover 1 13 Right Cover 2 Handle 14 Handles 15 Right Cover 2 16 Job Separator Tray 17 Handles 2 1 3 10 12 7 8 4 5 6 9 14 16 15 11 13 17 ...

Page 45: ...uide 19 Cleaning Cloth Compartment 20 Original Table 21 Original Loaded Indicator 22 Toner Container Black K 23 Toner Container Magenta M 24 Toner Container Cyan C 25 Toner Container Yellow Y 26 Waste Toner Box 19 22 23 24 25 20 18 26 21 ...

Page 46: ...Part Names 1 6 27 Paper Width Guide 28 Paper Width Guide 29 Multi Purpose Tray 30 Paper Length Guide 31 Right Cover 3 Handle 32 Right Cover 3 27 28 29 30 31 32 ...

Page 47: ...ames 1 7 1 33 Main Power Switch 34 Cassette Heater Switch 35 Network Interface Connector 36 USB Interface Connector A2 37 USB Port B1 38 Option Interface Slot 1 39 Option Interface Slot 2 34 33 36 37 38 35 39 ...

Page 48: ...rt Names 1 8 40 Finisher Top Cover 41 Tray Extension 42 Finisher Tray 43 Staple Cover 44 Staple Cartridge Holder 45 Bridge Unit Cover 46 Bridge Unit 47 Cassette 3 48 Cassette 4 40 42 41 43 44 45 47 48 46 ...

Page 49: ...2 Determining the Connection Method and Preparing Cables 2 3 Connecting Cables 2 5 Power On Off 2 7 Low Power Mode and Auto Low Power Mode 2 9 Sleep and Auto Sleep 2 10 Switching the Language for Display Language 2 11 Setting Date and Time 2 12 Network Setup LAN Cable Connection 2 13 Installing Software 2 16 Embedded Web Server RX Settings for E mail 2 25 Loading Paper 2 28 Loading Originals 2 40 ...

Page 50: ...ed in the included DVD Product Library Refer to them as necessary Documents Operation Guide This Guide FAX Operation Guide Card Authentication Kit B Operation Guide Data Security Kit E Operation Guide Embedded Web Server RX User Guide Printing System Driver User Guide Network FAX Driver Operation Guide Network Tool for Direct Printing Operation Guide Network Print Monitor User Guide File Managemen...

Page 51: ...ption Send FTP Sends the scanned image as a data file on the FTP Send E mail Sends the image data of scanned originals to the desired recipient as a file attached to an E mail message Send SMB Saves the scanned image as a data file on your PC MFP FAX Administrator s PC Embedded Web Server RX Network settings Scanner default settings User and destination registration Network FAX Option TWAIN Scanni...

Page 52: ...erface you use Available Standard Interfaces Function Interface Necessary Cable Printer Scanner Network FAX Function available when using optional fax kit For details on Network FAX refer to the Fax System W Operation Guide Network interface LAN 10BASE T or 100BASE TX 1000BASE T Shielded Printer USB interface USB2 0 compatible cable Hi Speed USB compliant Max 5 0 m Shielded ...

Page 53: ...at the Power indicator the processing indicator and the memory indicator are off After this turn off the main power switch 2 Connect the LAN cable to the network interface connector located on left side of the body 3 Connect the other end of the cable to the hub 4 Power on the machine and configure the network For details refer to Network Setup LAN Cable Connection on page 2 13 Make sure that lamp...

Page 54: ...nd the memory indicator are off After this turn off the main power switch 2 Connect the USB cable to the USB interface connector B1 located on the left side of the body 3 Connect the other end of the cable to the PC Connecting the Power Cable Connect one end of the supplied power cable to the machine and the other end to a power outlet Make sure that lamps other than this lamp are off IMPORTANT On...

Page 55: ...ver and turn the main power switch on NOTE If the optional Data Security Kit is installed a message might display indicating the security function is being activated and time may be taken to start up when the power is turned on IMPORTANT When turning off the main power switch do not turn on the main power switch again immediately Wait more than 5 seconds and then turn on the main power switch ...

Page 56: ... blinking Turning off the main power switch while the hard disk is operating may cause damage Note that when the main power switch is turned off the machine will be unable to automatically receive print data from computers or faxes Make sure that lamps other than this lamp are off CAUTION If this machine will be left unused for an extended period e g overnight turn it off at the main power switch ...

Page 57: ...o when fax data arrives while the machine is in Low Power Mode when using the optional fax the machine automatically wakes up and starts printing To resume perform one of the following actions The machine will be ready to operate within 10 seconds Press any key on the operation panel Open the document processor Place originals in the document processor Note that ambient environmental conditions su...

Page 58: ...rint job is performed while the touch panel remains unlit When using the optional fax received fax data is printed out while the operation panel also remains unlit To resume press the Power key The machine will be ready within 23 seconds Note that ambient environmental conditions such as ventilation may cause the machine to respond more slowly Auto Sleep Auto Sleep automatically switches the machi...

Page 59: ...uage 1 Press the System Menu key 2 Press Common Settings and then Change of Language 3 Press the key for the language you want to use 4 Press OK The touch panel language will be changed Common Settings Language Set the language to use for the touch panel display Status Cancel OK English Deutsch Français Nederlands Ɋɭɫɫɤɢɣ Português Español Italiano 12 12 2011 10 10 ...

Page 60: ...ion is disabled the user authentication screen appears Enter a login user name and password and press Login The login user name and login password are both set to 2500 in the factory default state Be sure to set the time difference before setting the date and time When the date is changed the sample applications that are being used will become unusable For details refer to Optional Function on pag...

Page 61: ...IP 4 Press On and then press OK 5 Press Change of IPv4 6 Press DHCP 7 Press Off of DHCP and then press OK 8 Press Bonjour 9 Press Off of Bonjour and then press OK 10 Press IP Address and enter the address using the numeric keys 11 Press Subnet Mask and enter the address using the numeric keys 12 Press Default Gateway and enter the address using the numeric keys NOTE If user login administration is...

Page 62: ...e procedure below 1 Press the System Menu key 2 Press System Next of Network and then Next of TCP IP Setting 3 Press Change of TCP IP 4 Press On and then press OK 5 Press Change of IPv4 6 Press DHCP 7 Press On or Off of DHCP and then press OK 8 After changing the setting restart the network from the system menu or turn the machine OFF and then ON For detailed information on restarting the network ...

Page 63: ...IP 4 Press On and then press OK 5 Press Change of IPv4 6 Press Auto IP 7 Press On or Off of Auto IP and then press OK 8 After changing the setting restart the network from the system menu or turn the machine OFF and then ON For detailed information on restarting the network refer to Restart Network on page 9 106 AppleTalk Setup Select the Apple Talk network connection The default setting is On Ref...

Page 64: ...L and KPDL There are some restrictions on the machine features and option features that can be used with this driver TWAIN driver Scan This driver enables scanning on the machine using a TWAIN compliant software application The machine has two types of TWAIN drivers one for scanning a document placed in the machine and one for reading document data stored in a user box WIA driver WIA Windows Imagi...

Page 65: ...are to be installed For details refer to Custom Installation in the Printing System Driver User Guide on the DVD 1 Insert the DVD 2 Click View License Agreement and read the License Agreement Click Accept NOTE Plug and Play is disabled on this device when in Sleep Wake the device from Sleep before continuing Refer to Sleep and Auto Sleep on page 2 10 The optional Fax Kit is required in order to ma...

Page 66: ...5 Click OK 6 Select the print system to be installed and click Next NOTE If the print system detection window appears and the installer fails to detect the machine verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload ...

Page 67: ...has been installed successfully Click Finish This completes the printer driver installation procedure Follow the on screen instructions to restart the system if required If you are installing the TWAIN driver or WIA driver continue by configuring the Setting TWAIN Driver page 2 23 or Setting WIA Driver page 2 24 NOTE If the Windows security window appears click Install this driver software anyway ...

Page 68: ...stall the printer driver as directed by the instructions in the installation software This completes the printer driver installation NOTE Installation on MAC OS must be done by a user logged on with administrator privileges When printing from a Macintosh computer set the machine s emulation to KPDL or KPDL Auto For details about the configuration method refer to Printer on page 9 56 If connecting ...

Page 69: ...d connected 5 Open System Preferences and click Print Fax 6 Click the plus symbol 7 Click the IP icon for an IP connection or the AppleTalk icon for an AppleTalk connection and then enter the IP address and printer name Click Add NOTE When using a Bonjour connection select Default and click the item that appears in Printer Name The driver with the same name as the machine automatically appears in ...

Page 70: ...Preparation before Use 2 22 8 Select the options available for the machine and click Continue 9 The selected printer is added This completes the print settings ...

Page 71: ...the machine s IP address or host name in the Scanner Address 6 Set units of measurement 7 When using SSL select the checkbox beside SSL 8 When user login administration is enabled select the checkbox beside Authentication and enter a Login User Name up to 321 characters and Password up to 64 characters To use job accounting select the checkbox of the account enter an Account ID maximum of 8 digits...

Page 72: ...appears 2 Select the same name as this machine from WIA Drivers and click Properties 3 Enter the machine name or the host name 4 When using SSL select the checkbox beside SSL 5 When user login administration is enabled select the checkbox beside Authentication and enter a Login User Name up to 321 characters and Password up to 64 characters When job accounting is enabled select the checkbox beside...

Page 73: ...a category from the navigation bar on the left of the screen The values for each category must be set separately If restrictions have been set for Embedded Web Server RX enter the correct user name and password to access pages other than the startup page For details refer to the Embedded Web Server RX User Guide NOTE Here information on the FAX settings has been omitted For more information on usi...

Page 74: ... machine as E mail attachments check the following The network environment used to connect this machine to the mail server A full time connection via a LAN is recommended SMTP Settings Use Embedded Web Server RX to register the IP address or host name of the SMTP server If limits have been set on the size of E mail messages it may not be possible to send very large E mails The procedure for specif...

Page 75: ...ation The maximum length of the login password is 64 characters SMTP Security Enables or disables the SMTP Security When this protocol is enabled either SSL TLS or STARTTLS must be selected To enable SMTP security the SMTP port may have to be changed according to the server settings Typically 465 for SSL TLS and 25 or 587 for STARTTLS are well known SMTP ports POP before SMTP Timeout Set the amoun...

Page 76: ...et x 2 2 29 IMPORTANT The number of sheets that can be held varies depending on your environment For clearer and brighter color copies use special color paper You should not use inkjet printer paper or any paper with a special surface coating Such paper may cause paper jams or other faults CAUTION If you copy onto used paper paper already used for copying do not use paper that is stapled or clippe...

Page 77: ...cycled or colored paper always specify the media type and paper weight settings Refer to Specifying Paper Size and Media Type for the Cassettes on page 2 36 Media Type Setting on page 9 8 The cassettes can hold paper with weights between 60 and 256 g m2 If you are using a paper weight between 106 and 256 g m2 set the media type to Thick and set the weight of the paper you are using If the size of ...

Page 78: ...the size and type of paper to be placed The indication is printed on both sides of the sheet Example A4 IMPORTANT Before loading the paper be sure that it is not curled or folded Paper that is curled or folded may cause paper jams Ensure that the loaded paper does not exceed the level indicator see illustration on the left When loading the paper keep the side that was closest to the package seal f...

Page 79: ...pe plain recycled etc loaded in the cassette Refer to Specifying Paper Size and Media Type for the Cassettes on page 2 36 NOTE If the machine will not be used for a prolonged period protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag ...

Page 80: ...2 10 sheets 1 Open the Multi Purpose tray until it stops 2 When loading paper sizes from A3 to B4 and Ledger to Legal extend the support tray section of the multi purpose tray until the mark Δ is fully appeared IMPORTANT When using media types other than plain paper such as recycled or colored paper always specify the media type and paper weight settings Refer to Specifying Paper Size and Media Ty...

Page 81: ...urled before use Straighten the top edge if it is curled When loading paper into the multi purpose tray check that there is no paper left over in the tray from a previous job before loading the paper If there is just a small amount of paper left over in the multi purpose tray and you want to add more first remove the left over paper from the tray and include it with the new paper before loading th...

Page 82: ...en the multi purpose tray 2 Adjust the paper width guides to the width of the envelope Acceptable Envelope Size Monarch 3 7 8 7 1 2 Envelope 10 Commercial 10 4 1 8 9 1 2 Envelope 9 Commercial 9 3 7 8 8 7 8 Envelope 6 Commercial 6 3 5 8 6 1 2 Envelope DL 110 220 mm Envelope C4 229 324 mm Envelope C5 162 229 mm Youkei 2 162 114 mm Youkei 4 235 105 mm ...

Page 83: ...y be done in the wrong direction or on the wrong face NOTE When you load envelopes in the multi purpose tray select the envelope type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray MP Tray Setting on page 2 38 When you load envelopes or cardstock in the multi purpose tray Load envelopes with the print side facing down e g When printing the address Open the flap Lan...

Page 84: ... sizes are as follows Inch models Ledger Legal Letter Letter R Statement R Oficio II Metric models A3 B4 A4 A4 R B5 B5 R A5 R Folio 216 340 mm Standard Sizes 2 Select from the standard sizes not included in Standard Sizes 1 Selectable paper sizes are as follows Inch models A3 B4 A4 A4 R A5 R B5 B5 R Folio 8K 16K 16K R Metric models Ledger Legal Letter Letter R Statement R Oficio II 8K 16K 16K R Me...

Page 85: ...e paper size 5 Press OK The previous screen reappears 6 Press Change of Media Type and select the media type Then press OK NOTE Cassette 3 to Cassette 4 are shown when the optional paper feeder is installed Common Settings Paper Size Set cassette paper size Standard Sizes 1 Auto Status A3 A4 Standard Sizes 2 A4 A5 B4 B5 B5 Cancel OK 216x340mm 12 12 2011 10 10 Common Settings Media Type Select type...

Page 86: ...6 Commercial 6 3 4 Envelope Monarch Envelope DL Envelope C5 Envelope C4 Hagaki Oufuku hagaki Youkei 4 Youkei 2 Custom Size Entry Enter the size not included in the standard size Selectable paper sizes are as follows Inch size X Horizontal 5 83 17 00 in 0 01 increments Y Vertical 3 86 11 69 in 0 01 increments Metric size X Horizontal 148 432 mm in 1mm increments Y Vertical 98 297 mm in 1mm incremen...

Page 87: ...s 5 Press Change of Media Type and select the media type Then press OK Common Settings Paper Size Set the multi purpose tray paper size Standard Sizes 1 Auto Standard Sizes 2 Others Size Entry A3 A4 A4 A5 A6 B4 B5 B5 Status Cancel OK B6 216x340mm 12 12 2011 10 10 Common Settings Paper Size Set the multi purpose tray paper size Standard Sizes 1 X 148 432 297 Auto Status Keys Y 98 297 210 Keys Stand...

Page 88: ...h the back left corner as the reference point NOTE Before opening the document processor be sure that there are no originals left on the original table or on the original eject table Originals left on the original table or on the original eject table may fall off when the document processor is opened When placing books or magazines on the machine do so with the document processor in the open posit...

Page 89: ...ator plates 3 Close the document processor IMPORTANT Do not push the document processor forcefully when you close it Excessive pressure may crack the platen glass CAUTION Do not leave the document processor open as there is a danger of personal injury ...

Page 90: ...ansparencies such as OHP film Carbon paper Originals with very slippery surfaces Originals with adhesive tape or glue Wet originals Originals with correction fluid which is not dried Irregularly shaped non rectangular originals Originals with cut out sections Crumpled paper Originals with folds Straighten the folds before loading Failure to do so may cause the originals to jam Originals bound with...

Page 91: ... jam see the figure Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be scanned last not first IMPORTANT Before loading originals be sure that there are no originals left on the original eject table Originals left on the original eject table may cause the new originals to jam NOTE For details on Original Orientation refer to When p...

Page 92: ...ration before Use 2 44 Original placement indicator The original placement indicator is lit depending on how originals are placed Indication and its status is as follows Green lit Original is placed properly ...

Page 93: ...e 3 7 Copying 3 8 Sending 3 21 Confirmation Screen of Destinations 3 28 Preparation for sending a document to a PC 3 29 Specifying Destination 3 39 Using the Document Box 3 42 Canceling Jobs 3 51 Quick Setup Screen 3 52 Program 3 55 Registering Shortcuts Copy Send and Document Box Settings 3 57 Using the Internet Browser 3 59 Using Weekly Timer 3 61 Checking Counter 3 62 Help Screen 3 62 ...

Page 94: ...e or login password In this event login with administrator privileges and change your login user name or login password The login user name and login password are both set to 2500 in the factory default state If the guest authentication setting is enabled the Authentication Logout key must be pressed when logging in For details refer to the Guest Authorization Set on page 10 12 Login User Name Log...

Page 95: ...g circumstances When the machine is put to Sleep by pressing the Power key When the Auto Sleep function is activated When the auto panel reset function is activated When Auto Low Power Mode is activated When the machine is placed in Low Power Mode by pressing the Energy Saver key Status Select the user to login 01 No Keyboard Login A 02 B 03 C 1 2 12 12 2011 10 10 NOTE If a login password is requi...

Page 96: ...e touch panel The use of the Quick No Search key is explained below using an example in which a speed dial number is specified and used to select a destination For more information on speed dialing refer to Specifying Destination on page 3 39 1 Press the Quick No Search key or No in the basic send screen 2 In the number entry screen use the numeric keys to enter the speed dial number 3 If you ente...

Page 97: ... key that you wish to use is grayed out the settings of the previous user may still be in effect In this case press the Reset key and try again If the key is still grayed out after the Reset key is pressed it is possible that you are prohibited from using the function by user control Check with the administrator of the machine Copy Image Copies Color Image Quality Org Paper Finishing Quick Setup L...

Page 98: ...3 48 The procedure described here is for copying a single page original Copy Image Preview Copies Color Image Quality Org Paper Finishing Quick Setup Layout Edit Advanced Setup Status Shortcut 1 Shortcut 4 Shortcut 3 Shortcut 2 Shortcut 6 Shortcut 5 Original Zoom Paper 100 Place original Program 100 A4 A4 Preview Original Zoom Paper Copy Image Staple Normal 0 Density Paper Selection Auto Zoom 100 ...

Page 99: ...o select the color mode 4 Specify the required settings for copying 5 Press the Start key Automatically recognizes whether scanned documents are color or black white Scans all documents in full color Scans all documents in black white NOTE You can fine tune the color mode from the touch panel Copying You can use Single Color copying in Cyan Green etc page 4 32 Sending Storing You can select Auto C...

Page 100: ...quantity Specify the desired number up to 999 5 Press the Start key to start copying NOTE If the touch panel is turned off press the Energy Saver key or the Power key and wait for the machine to warm up NOTE For loading instructions refer to Loading Originals on page 2 40 Copy Image Preview Copies Color Image Quality Org Paper Finishing Quick Setup Layout Edit Advanced Setup Status Shortcut 1 Shor...

Page 101: ...e the originals on the platen 3 Set the original on the platen and press Color Image Quality Density 4 Adjust density pressing 3 Lighter to 3 Darker You can change the density level 3 Lighter to 3 Darker in half steps 5 Press OK 6 Press the Start key Copying begins Status Copies Add Shortcut Cancel OK Darker Density Normal Lighter 3 2 1 0 1 3 2 2 5 1 5 0 5 0 5 1 5 2 5 100 A4 A4 Preview Original Zo...

Page 102: ...ext and photos printed in a magazine etc Photo Printer Output For photos printed on this machine originally Book Magazine For photos printed in a magazine etc Photo Paper Suitable for photographs taken with a camera Text Off original type not set For documents that are mostly text and were originally printed on this machine On original type is set Sharply renders pencil text and fine lines Graphic...

Page 103: ...The following magnifications are available Letter R Ledger 129 Statement R 64 A3 141 A5 70 A4 25 400 Model Zoom Level Original Copy Inch Models 100 Auto 400 Max 200 STMT Ledger 154 STMT Legal 129 Letter Ledger 121 Legal Ledger 78 Legal Letter 77 Ledger Legal 64 Ledger Letter 50 Ledger STMT 25 Min Metric Models 100 Auto 400 Max 200 A5 A3 141 A4 A3 A5 A4 127 Folio A3 106 11 15 A3 90 Folio A4 75 11 1...

Page 104: ...ess XY Zoom Press or to change the displayed magnifications of X horizontal and Y vertical You can also enter the magnification directly using the numeric keys by pressing Keys Press Original Orientation to select orientation of the originals either Top Edge on Top or Top Edge on Left Then press OK 5 Press OK 6 Press the Start key Copying begins Y X Status Cancel OK Zoom Add Shortcut 25 400 Standa...

Page 105: ...mages on the second sides are rotated 180 Copies can be bound on the top edge facing the same orientation when turning the pages Two sided to One sided Copies each side of a two sided original onto two individual sheets The following binding options are available Binding Left Right Images on the second sides are not rotated Binding Top Images on the second sides are rotated 180 Two sided to Two si...

Page 106: ...ed press Book 2 sided or Book Book of Finishing to select the setting for duplex 2 1 2 1 Original Copy NOTE The following sizes of originals and paper are supported in Two sided to One sided and Book to One sided Original A3 B4 A4 R B5 R A5 R Ledger Letter R and 8K Paper A4 B5 Letter and 16K You may change paper size and reduce or enlarge copy to match that size 3 4 3 4 3 4 2 1 2 1 4 3 1 2 1 2 1 0...

Page 107: ...below Collate Scan multiple originals and deliver complete sets of copies as required according to page number Offset Without Document Finisher If the optional document finisher is not installed when you use offsetting printed copies are produced after rotating each set or page by 90º Status Copies Cancel OK Duplex Add Shortcut Book 2 sided 1 sided 2 sided Original Orientation 1 sided 1 sided 2 si...

Page 108: ... Press OK If Off is selected for Collate press Off or Each Page of Offset 5 Press OK 6 Press the Start key Copying begins 3 2 1 3 2 1 3 2 1 3 2 1 Original Copy each set NOTE The optional document finisher is required The paper sizes supported in Offset are A3 B4 A4 A4 R B5 B5 R Letter Letter R Legal Ledger Oficio II 8K 16K Off Each Set Off On Collate Offset Offset Copies Status Cancel OK Add Short...

Page 109: ...s on the touch panel during printing 1 Press Reserve Next The default screen for copying appears 2 Place the originals onto the machine for reserving copy and configure the copy settings 3 Press the Start key The machine starts scanning the originals When the current print job ends the reserved copy job is printed Copy Image Preview Copies Color Image Quality Org Paper Finishing Quick Setup Layout...

Page 110: ... The machine resumes the paused print jobs NOTE If the machine is left idle for a certain period of time in Interrupt Copy mode Interrupt Copy will be cancelled and the job that was interrupted will resume Change the delay as required For more information refer to Interrupt Clear Timer on page 9 79 Copy Image Preview Copies Color Image Quality Org Paper Finishing Quick Setup Layout Edit Advanced S...

Page 111: ...cument finisher For details on paper sizes and numbers of sheets that can be stapled refer to Document Finisher Option on page Appendix 22 Original Orientation Top Edge Back Edge Original Orientation Top Edge Back Edge Original Orientation Left Top Edge Left top corner Original Orientation Left Top Edge Left top corner Cassette Paper Load Direction Cassette Paper Load Direction ...

Page 112: ...ion 5 Press Original Orientation to choose orientation of the originals either Top Edge on Top or Top Edge on Left Then press OK 6 Press OK 7 Press the Start key Copying begins Staple Top Right Staple Top Left 2 staples Top 2 staples Right Copies Status Cancel OK Add Shortcut Top Edge on Top Original Orientation Off 2 staples Left 100 A4 A4 Preview Original Zoom Paper 12 12 2011 10 10 ...

Page 113: ...l Sends a scanned original image as an E mail attachment page 3 22 Send to Folder SMB Stores a scanned original image in a shared folder of any PC page 3 25 Send to Folder FTP Stores a scanned original image in a folder of an FTP server page 3 24 Send to Document Box Sends a document stored in a document box on this machine page 7 7 In order to perform Send to Document Box you must first create a ...

Page 114: ...rver RX Settings for E mail on page 2 25 NOTE If the touch panel is turned off press the Energy Saver key or the Power key and wait for the machine to warm up NOTE Depending on the settings the address book screen may appear In this event press Cancel to display the screen for sending E mail Address Add a new e mail destination Press E mail Address then enter the address using the keyboard screen ...

Page 115: ...8 0009 0010 1 1 i FAX Addr Entry FAX No Entry WSD Scan DSM Scan Destination TUVW 192 168 188 120 Group1 Group1 EEE Detail Edit Delete Recall Chain Direct On Hook Org Sending Data Format Quick Setup Destination Color Image Quality Advanced Setup Program 12 12 2011 10 10 NOTE When selecting On for Entry Check for New Destination page 9 46 the confirmation screen appears Enter the same destination ag...

Page 116: ...lder on page 3 31 for details on how to share a folder Be sure that SMB Protocol or FTP in the Embedded Web Server RX is On For details refer to the Embedded Web Server RX User Guide NOTE If the touch panel is turned off press the Energy Saver key or the Power key and wait for the machine to warm up NOTE Depending on the settings the address book screen may appear In this event press Cancel to dis...

Page 117: ...gin user name and login password name of the destination PC the shared folders appear Select the folder that you want to specify and press Next The address of the selected shared folder is set Select the folder from the Search Results list and go to step 6 5 Enter the destination data and press OK Status Connection Test Host Name Path Login User Name Login Password SMB FTP Folder Path Entry Enter ...

Page 118: ... Login User Name User name to access the PC For example abcdnet james smith Up to 64 characters Login Password Password to access the PC Up to 64 characters Item Data to be entered Max characters Host Name To specify a port number different from the default 21 enter using the format host name port number e g FTPhostname 140 To enter the IPv6 address enclose the address in brackets e g 3ae3 9a0 cd0...

Page 119: ...nation Detail ABCD abcd efg com Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 1 1 i FAX Addr Entry FAX No Entry WSD Scan DSM Scan Destination TUVW 192 168 188 120 Group1 Group1 EEE Detail Edit Delete Recall Chain Direct On Hook Org Sending Data Format Quick Setup Destination Color Image Quality Advanc...

Page 120: ...the destination you want to delete and press Delete Press Yes in the confirmation screen The destination is deleted To add the destination press Cancel and then return to the destination screen 2 Press Check 3 Press the Start key to start sending Check Cancel Status Destination Detail Delete Destination Detail A OFFICE 1234567890 12 12 2011 10 10 Check the destination list through the last page Af...

Page 121: ...ppears In Windows XP right click My Computer and select Properties The System Properties dialog box appears Click the Computer Name tab in the window that appears and check the computer name If there is a workgroup All characters appearing in Full computer name should be entered in Host Name Example PC4050 If there is a domain The characters to the left of the first dot in Full computer name shoul...

Page 122: ...ser name for logging onto Windows 1 From the Start menu select All Programs or Programs Accessories and then Command Prompt The Command Prompt window appears 2 At the Command Prompt enter net config workstation and then click Enter Screen example user name james smith and domain name ABCDNET ...

Page 123: ...kgroup in System Properties configure the settings below to limit folder access to a specific user or group 1 From the Start menu select Control Panel Appearance and Personalization and then Folder Options In Windows XP click My Computer and select Folder Options in Tools 2 Click the View tab and remove the checkmark from Use Sharing Wizard Recommended in Advanced settings In Windows XP click the ...

Page 124: ...s In Windows XP select Share this folder and click the Permissions button 4 Click the Add button 5 Enter the user name in the text box and click the OK button Click the location button and select the location To select the area to be searched select a location If you are in a domain your domain is selected by default as the area to be searched ...

Page 125: ...lick the Security tab and then click the Edit button In Windows XP click the Security tab and then click the Add button 9 Select the entered user make sure that checkmarks appear in allow Modify and allow Read execute and click the close button NOTE Everyone gives sharing permission to everyone on the network To strengthen security it is recommended that you select Everyone and remove the Read per...

Page 126: ...en click Search 2 Click pc4050 scannerdata that appears in the search results In Windows XP double click the computer pc4050 that appears in the search results 3 Click pc4050 scannerdata that appears in the search results Check the address bar The third and following text strings f should be entered for the path In Windows XP double click the scannerdata folder and check the address bar The text s...

Page 127: ...cking file and printer sharing 1 From the Start menu select Control Panel System and Security and Allow a program through Windows Firewall 2 Click Change settings select the File and Printer Sharing checkbox and click OK NOTE Log on to Windows with administrator privileges NOTE If the User Account Control dialog box appears click the Continue button ...

Page 128: ...eration 3 36 Adding a port 1 From the Start menu select Control Panel System and Security and Check firewall status 2 Click Advanced settings 3 Click Inbound Rules 4 Click New Rule 5 Select Port and click Next ...

Page 129: ...Basic Operation 3 37 3 6 Select TCP select Specific local ports enter 139 and click Next 7 Select Allow the connection and click Next 8 Make sure all checkboxes are selected and click Next ...

Page 130: ...Security Center and then Check Firewall Status or Windows Firewall If the User Account Control dialog box appears click the Continue button 2 Click the Exceptions tab and then the Add port button 3 Specify Add a Port settings Enter any name in Name example Scan to SMB This will be the name of the new port Enter 139 in Port Number Select TCP for Protocol 4 Click the OK button to close the Add a Por...

Page 131: ...9 47 When the optional fax kit has been installed you can specify the fax destination Enter the other party s number using the numeric keypad Status Destination Detail ABCD abcd efg com Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 1 1 i FAX Addr Entry FAX No Entry WSD Scan DSM Scan Destination TUVW 1...

Page 132: ...ype Name Detail Folder Detail Address Book Sort Addr Book 0001 0002 0005 0004 0003 ABCD abcd efg com TUVW tuvw xyz com Group1 Group2 Group3 Name Register Edit Address Book 1 2 i FAX FAX ABC DEF JKL MNO PQRS TUV WXYZ GHI 0 9 12 12 2011 10 10 1 2 3 4 Keys used Search type Subjects searched 1 Search by name Search by registered name 2 Search by address number Search by registered address number 3 Adv...

Page 133: ...ail ABCD abcd efg com Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 1 1 i FAX Addr Entry FAX No Entry WSD Scan DSM Scan Destination TUVW 192 168 188 120 Group1 Group1 EEE Detail Edit Delete Recall Chain Direct On Hook Org Sending Data Format Quick Setup Destination Color Image Quality Advanced Setup P...

Page 134: ...hich will be discussed later Four individual Job Boxes corresponding to these job options are already provided in the Document Box These Job Boxes cannot be created or deleted by a user Private Print Stored Job Box page 7 14 In Private Printing you can specify that a job is not printed until you release the job at the operation panel When sending the job from the application software specify a 4 d...

Page 135: ...eature stores the copied original document data in the Job Box and allows you to print additional copies later By default up to 32 documents can be stored When power is turned off the original data will be deleted Form for Form Overlay Box page 7 20 Image Overlay feature copies the original document overlaid with a form or image This Job Box is used to store the forms or images for overlaying Remo...

Page 136: ...e information on using the document list refer to Document List on page 3 46 NOTE In the following explanation it is assumed that user login administration is enabled For details on User Logon privileges refer to User Privileges on page 3 49 No Name Owner Used Add Edit Box 1 1 0001 SALES Anonymous Store File Detail Open Custom Box Job Box Removable Memory Status FAX Box Search No Search Name Progr...

Page 137: ...om Box Job Box Removable Memory Status FAX Box Search No Search Name Program 12 12 2011 10 10 Listing the boxes by number in ascending descending order Listing the boxes by name in alphabetical order Registers new boxes and checks modifies or deletes box information Opens the selected box Displays the details for the selected box Saves the document in the selected box Listing the boxes by owner in...

Page 138: ... Name 12 12 2011 10 10 Selecting more than one document at a time Listing the documents by time of update in ascending descending order Listing the documents by size in ascending descending order Listing the documents by name in alphabetical order Previews the selected document Highlighting a document to display its details with Detail Selecting documents by checking checkboxes Box Detail 1 1 2008...

Page 139: ...in the confirmation screen If you did not change the details press No 5 Press Close The display returns to the default Document Box screen Document Box Removable Memory Add Edit Box No Name Owner Used 0001 SALES Anonymous 1 1 Add Detail Edit Delete Close Status Search Name Search No 12 12 2011 10 10 NOTE If a custom box is protected by a password enter the correct password Status Box Box No Box Na...

Page 140: ... the document details The operations available in the preview screen are shown below 3 When you have finished previewing documents or checking document details press Close Close Preview No 1 6 2007040410574501 Status Size Resol Color Full Color 300x300dpi A4 12 12 2011 10 10 When you have zoomed in you can use these keys to move the displayed area In multiple page documents you can change pages by...

Page 141: ...ate all boxes User A user can gain access and manipulate his her own boxes and the shared boxes Access level Accessibility Administrator User Operation Creating a box Yes No Changing box owner Yes No Deleting a box Others Yes No Owner Yes Yes Box information Changing box number Others Yes No Owner Yes No Renaming a box Others Yes No Owner Yes Yes Changing the password to a box Others Yes No Owner ...

Page 142: ...the permission Press Change of Permission and select either Private or Shared Then press OK Working With User Privileges When User Login Administration is Enabled When user login administration is enabled the owner of a box with user privileges set can change the following box information the box name the box password the permission the auto file deletion and the overwrite setting Status Save Chan...

Page 143: ...cancel a print job executed using the printer driver before the printer begins printing do the following 1 Double click the printer icon displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box for the printer 2 Click the file for which you wish to cancel printing and select Cancel from the Document menu NOTE Pressing the Stop key will not temporarily stop a job ...

Page 144: ...e functions available for registration are as follows For details on Quick Setup Screen for FAX refer to the Fax System W Operation Guide Function Default Registration Functions Available for Registration Copying 1 Paper Selection 2 Zoom 3 Density 4 Duplex 5 Combine 6 Staple Paper Selection Zoom Density Duplex Combine Staple Original Orientation Collate Offset Color Selection Original Image Origin...

Page 145: ...j Sending From Box 1 File Format 2 Delete after Transmitted 3 FAX TX Resolution 4 Sending Size File Format Delete after Transmitted FAX TX Resolution Sending Size Printing From Box 1 Paper Selection 2 Delete after Printed 3 Collate Offset 4 Duplex 5 Combine 6 Staple Paper Selection Delete after Printed Collate Offset Duplex Staple Combine Function Default Registration Functions Available for Regis...

Page 146: ...ement location 4 Press OK A confirmation screen appears Press Yes The Original Image Quality function will be newly registered Key 1 Cancel OK Off Key 2 Key 3 Key 4 Key 5 Key 6 Copy Original Image Add Original Image to the Quick Setup screen Status 12 12 2011 10 10 ...

Page 147: ... screen go to step 4 3 Check that Copy is selected and press Next 4 Enter the new program name and press Save to register the program Number Program name Default Registration 01 ID Card Copy Copying function Color Black White Combine 2 in 1 Continuous Scan On Original Size Statement A5 R Paper Selection Cassette 1 Zoom Auto Zoom 02 Eco Copy Copying function Color Black White EcoPrint On Level 5 03...

Page 148: ...am use the procedure for registering a program and press Change Then change the program number and program name and press Save Choose Yes in the confirmation screen to change the program To delete the program press Delete this Program Choose Yes in the confirmation screen to finally delete the program No Recall Add Edit Status Eco Copy Confidential Stamp Send 2 FAX 1 ID Card Copy FAX 2 Send 1 Box ...

Page 149: ...2 Press the keys corresponding to the shortcut number 01 to 06 to register 3 Enter the shortcut name and press Save to add the shortcut Copy Image Copies Color Image Quality Org Paper Finishing Quick Setup Layout Edit Advanced Setup Status Shortcut 1 Shortcut 4 Shortcut 3 Shortcut 2 Shortcut 6 Shortcut 5 Program Press Start key to start printing Press Cancel to change settings Cancel A4 Original Z...

Page 150: ...e bottom of the screen 2 Press Edit and press the keys corresponding to the shortcut number 01 to 06 to change or delete 3 To edit a shortcut press Change to change the shortcut button number and name and press OK and then Save Choose Yes in the confirmation screen to change the shortcut To delete the shortcut press Delete this Shortcut Choose Yes in the confirmation screen to delete the shortcut ...

Page 151: ... screen to browse web pages For information on how to use the browser screen refer to Using the Browser Screen on page 3 60 4 To exit the browser press X Close and then press Yes in the exit confirmation screen The application list screen reappears NOTE To use the internet browser internet browser must be set to On in Internet Browser Setting on page 9 88 Weekly Timer Internet Browser Status 12 12...

Page 152: ...hen you are viewing a protected page Loader Progress bar Shows the status of page loading When the browser is loading a web page the loader changes to an animated display Menu Displays the browser setup menu You can use this menu to specify the browser s display magnification set the text encoding scheme and check the server certificate Search Search Internet Retrieval in page Displays a search me...

Page 153: ...ed to enter the time with the numeric keys on the operation panel 6 If you need to change the number of retries made when the power is not successfully turned off press Retry Times 7 Set the Retry Times and the Retry Interval and press OK To have retries made continuously until the machine power turns off press the Continue to Retry checkbox so that a checkmark appears 8 To close press End You wil...

Page 154: ...Color SingleColor Total Others 1000 600 300 100 800 500 200 100 200 100 100 0 2000 1200 600 200 1000 Printed Pages by Paper Size 12 12 2011 10 10 Try It Select paper source by choosing a Cassette or MP Tray Selecting Paper Source 1 2 End Setting Procedure 1 Press Org Paper Finishing 2 Press Paper Selection Display List Status 12 12 2011 10 10 Displays information about functions and machine operat...

Page 155: ...verlay 4 20 Page 4 21 Memo Page 4 23 Poster 4 25 Image Repeat 4 27 Text Stamp 4 29 Bates Stamp 4 30 EcoPrint 4 32 Single Color 4 32 Color Balance 4 33 Hue Adjustment 4 34 One touch Image Adjust 4 35 Sharpness 4 37 Background Density Adj 4 38 Saturation 4 39 Prevent Bleed thru 4 40 Continuous Scan 4 41 Auto Image Rotation 4 42 Negative Image 4 42 Mirror Image 4 43 Job Finish Notice 4 44 File Name E...

Page 156: ... R B5 B5 R A5 A5 R B6 B6 R A6 R Folio 8K 16K 16K R and 216 340mm Metric models Ledger Legal Letter Letter R Statement Statement R Oficio II 11 15 8K 16K and 16K R Others Select from envelope postcard or the custom sized originals For instructions on how to specify the custom original sizes Custom 1 to 4 refer to Custom Original Size on page 9 4 The input units can be changed in the System menu Ref...

Page 157: ...ponding to the required paper size The cassette in which the paper is loaded is selected If Auto is selected the paper matching the size of the original is selected automatically 5 Press OK 6 Press the Start key to start copying Original Size X Y 50 432 Keys Keys mm mm 297 210 50 297 Copies Status Cancel OK Add Shortcut Standard Sizes 1 Standard Sizes 2 Others Size Entry 100 A4 210x297mm Preview O...

Page 158: ...ustom 1 to 4 For instructions on how to specify the custom paper sizes Custom 1 to 4 refer to Custom Paper Size on page 9 5 Size Entry Enter the size not included in the standard sizes 1 and 2 Inch models Horizontal 5 83 to 17 in 0 01 increments Vertical 3 86 to 11 69 in 0 01 increments Metric models Vertical 98 to 297 mm in 1 mm increments Horizontal 148 to 432 mm in 1 mm increments Media Type Pl...

Page 159: ...art key to start scanning the originals 10 If the specified size of paper is not loaded in the paper source cassette or multi purpose tray a confirmation screen appears When Auto is used and the same size of paper as the detected original size is not loaded a paper confirmation screen appears Load the required paper in the multi purpose tray and press Continue to start copying Paper Selection Pape...

Page 160: ...ame time Supported Combinations of Originals Ledger and Letter A3 and A4 Ledger and Letter R Folio and A4 R B4 and B5 NOTE When mixing the original sizes as using the following combination Folio and A4 R make sure to set Original Auto Detect to On for Folio For more information refer to Original Auto Detect Available for metric models only on page 9 10 A3 Ledger A3 Ledger A4 Letter A4 Letter Folio...

Page 161: ...nd then Mixed Size Originals 4 Select Mixed Size Copies or Same Size Copies as finish size 5 When Same Size Copies is selected select Long Edge Left or Short Edge Left as the first original orientation 6 Press OK 7 Press the Start key to start copying Option Description Mixed Size Copies Originals are detected individually for size and copied to the same size paper as originals Same Size Copies Or...

Page 162: ...en placing originals on the platen When placing originals on the document processor NOTE If On is selected as the Orientation Confirmation on page 9 16 setting in the System Menu the selection screen for original orientation appears when you select any of the above functions NOTE To change the default setting for the original orientation refer to Original Orientation on page 9 17 Original Top Edge...

Page 163: ...g Paper Finishing and then Original Orientation 4 Select Top Edge on Top or Top Edge on Left as the way the original is oriented 5 Press OK 6 Press the Start key to start copying Original Orientation Top Edge on Left Select the orientation of the original document s top edge Top Edge on Top Copies Status Cancel OK Add Shortcut 100 A4 A4 Preview Original Zoom Paper 12 12 2011 10 10 ...

Page 164: ...ion for finished copies 5 Press OK 6 Press the Start key to start copying NOTE Optional output destinations include the document finisher Destination Description Inner tray This cannot be selected when the optional document finisher is installed Inner tray of the machine Job Separator Tray Job separator tray Finisher Tray Tray of the optional document finisher NOTE To change the default destinatio...

Page 165: ...can be used with Duplex mode to copy four originals onto one sheet The following 2 in 1 options and output orientations are available NOTE Combine mode is available for the copy paper sizes of A3 B4 A4 A4 R B5 B5 R A5 R Folio Ledger Legal Oficio II 216 340mm Letter Letter R Statement R 8K 16K and 16K R NOTE When placing the original on the platen be sure to copy the originals in page order Origina...

Page 166: ... one sheet The following 4 in 1 options and output orientations are available Types of Page Boundary Lines The following types of the boundary lines are available NOTE When placing the original on the platen be sure to copy the originals in page order Original Document processor Platen Orientation of Original Copy None Dotted Solid Borders Cropmark ...

Page 167: ... top bottom side When you copy onto paper different from the original size you can center the original image on the paper The following margin widths are available Margin on the Back Side When duplex copying you can also specify the margin on the back side Auto When Auto is selected an appropriate margin is applied automatically on the rear page depending on a margin specified for the front page a...

Page 168: ...ress Original Orientation to choose the orientation of the originals either Top Edge on Top or Top Edge on Left Then press OK 6 Press OK 7 Press the Start key to start copying Status Copies Cancel OK Margin Centering Add Shortcut Left Right Off Margin mm 18 18 Top Bottom 18 18 mm Keys Keys Original Orientation Centering Back Page 0 0 Auto Top Edge on Top 100 A4 A4 Preview Original Zoom Paper 12 12...

Page 169: ...riginal such as a thick book You can specify the widths individually to erase the borders around the edges and in the center of the book Individual Border Erase Specify border erase widths individually for all edges In each option the available ranges are as shown below Original Copy Original Copy Original Copy Input units Border Erase Range Inch Models 0 to 2 in 0 01 increments Metric Models 0 mm...

Page 170: ...her Top Edge on Top or Top Edge on Left Then press OK For 2 sided originals press Back Page and then press Same as Front Page or Do Not Erase 5 Press OK 6 Press the Start key to start copying Item Detail Same as Front Page Border Erase performed using the same setting as the front page Do Not Erase No Border Erase performed on the back page NOTE You can change the default setting for Border Erase ...

Page 171: ... page 9 11 The supported original and paper sizes are as follows For binding on the left side The folded copies can be read from left to right For binding on the right side The folded copies can be read from right to left For top binding The folded copies can be read from top to bottom Type of Original Original Size Paper Size One sided original Two sided original The optional document processor i...

Page 172: ...ded Booklet or Book Booklet you can add the cover Press Cover select Cover and press OK 7 Press Original Orientation to choose the orientation of the originals either Top Edge on Top or Top Edge on Left Then press OK 8 Press OK 9 Press the Start key Copying begins If the originals are placed on the platen consecutively replace each original after pressing the Start key After scanning all originals...

Page 173: ...n Cover 4 Press Front Cover or Front and Back Covers 5 Press OK 6 Press the Start key Copying begins If the originals are placed on the platen consecutively replace each original after pressing the Start key After scanning all originals press Finish Scan to start copying Type of Cover Description Front Cover First page of the originals is copied on a different paper Front and Back Covers First pag...

Page 174: ...the originals Place the original for the form on top of the other originals When using the document processor the first page of the originals should be placed on the top 6 Press the Start key to start copying Original Copy Forms Density 30 Density 100 NOTE To register a form in advance refer to Form for Form Overlay on page 7 20 for details Status Copies Cancel OK Form Overlay Add Shortcut Density...

Page 175: ...rocessor or on the platen 3 Press Layout Edit and then Page Item Detail Font Size Set the font size of the printed page number Registered font sizes are displayed For details on registering font sizes refer to System Stamp on page 9 30 Style Set the font style of the printed page number Bold or Italic can be set Font Set the font of the printed page number Courier or Letter Gothic can be set Color...

Page 176: ...numbered a negative number of pages counting backwards from the last page Then press OK You can set a value up to 10 You can also enter the number with the numeric keys after pressing Keys 10 The total number of pages n in the format 1 n can be changed manually Press Denominator and select Manual Press or to enter the total number of pages and press OK You can also enter the number with the numeri...

Page 177: ...of each original page for printing onto half of a page leaving the other half blank for notes Layout B Reduces images of two original pages for copying onto half of a single page leaving the other half blank for notes NOTE Memo mode is available for the copy paper sizes of A3 B4 A4 A4 R B5 B5 R A5 R Ledger Legal Oficio II 216 340mm Letter Letter R Statement R Folio 8K 16K and 16K R Original Copy O...

Page 178: ...out from Layout 5 Press Border Line to select the page boundary line Press OK 6 Press Original Orientation to select orientation of the originals either Top Edge on Top or Top Edge on Left Press OK 7 Press OK 8 Press the Start key to start copying None Dotted Solid Borders Cropmark Status Copies Cancel OK Memo Page Add Shortcut Off Layout B Original Orientation Layout A Border Line Top R to L Top ...

Page 179: ...oom priority Specify the output zoom size from 100 to 400 Image will be output on the necessary number of copies for the specified zoom size Number of sheets Select number of sheets to split the image from 2 4 or 8 sheets Copy is enlarged according to the selected number Follow the steps shown below to use poster enlargement 1 Press the Copy key 2 Place the originals on the platen 3 Press Org Pape...

Page 180: ... output zoom size If Number of Sheets is selected set the number of split pages 8 Press OK 9 Press the Start key Copying begins Poster Copies Status Cancel OK Add Shortcut Off Copy Size Zoom Priority Separate and copy an image suitable for the selected copy size A2 A1 A0 Number of Sheets 100 A4 A4 Preview Original Zoom Paper 12 12 2011 10 10 ...

Page 181: ...t in half to make 2 copies that are identical to the original Follow the steps shown below to use Image Repeat 1 Press the Copy key 2 Place the originals on the platen 3 Press Layout Edit and then press Image Repeat 4 Press Zoom Priority To make double copies press Double Copy and proceed to step 8 5 Press or to set the zoom size Press Keys to enter with numeric keys 6 To set the area of the origi...

Page 182: ...an enter the border width directly using the numeric keys after pressing Keys Y1 Length from top left of platen to top edge of repeat area X1 Length from Height from top left of platen to left edge of repeat area Y2 Height of repeat area X2 Width of repeat area 8 Press OK 9 Press the Start key Copying begins ...

Page 183: ...Bottom Left Bottom Middle and Bottom Right Font Size Set the font size of the printed text stamp Registered font sizes are displayed For details on registering font sizes refer to System Stamp on page 9 30 Style Set the font style of the printed text stamp Bold or Italic can be set Font Set the font of the printed text stamp Courier or Letter Gothic can be set Color Set the color of the printed te...

Page 184: ...s Stamp NOTE This cannot be set when Bates Stamp is set in the system settings For details see Printing Jobs on page 9 31 Item Detail Position Selectable positions are Top Left Top Middle Top Right Middle Left Center Middle Right Bottom Left Bottom Middle and Bottom Right Font Size Set the font size of the printed bates stamp Registered font sizes are displayed For details on registering font size...

Page 185: ... starting sequence number 1 to 9999999 6 Press Position and select the position of the bates stamp 7 Press Font and select font and display settings for the bates stamp 8 Press Original Orientation to choose the orientation of the originals either Top Edge on Top or Top Edge on Left Then press OK 9 Press OK 10 Press the Start key Copying begins Status Copies Cancel OK Bates Stamp Add Shortcut On O...

Page 186: ...r Blue and produce copies with that color regardless of original type Follow the steps shown below for Single Color Copy 1 Press the Copy key 2 Place the originals on the platen 3 Press Color Image Quality Color Selection and then press Single Color 4 Select color for copying from Cyan Magenta Yellow Red Green or Blue 5 Press OK 6 Press the Start key Copying begins Status Copies Cancel OK EcoPrint...

Page 187: ...or Balance 4 Press On 5 Press or on each side of the color to be adjusted Cyan Magenta Yellow Black to adjust each color 6 Press OK 7 Press the Start key Copying begins NOTE This feature can be used with full color copying and auto color copying Color Balance Copies Status Cancel OK Add Shortcut Off On Cyan Magenta Yellow Black 5 1 2 3 4 5 4 3 2 1 0 5 1 2 3 4 5 4 3 2 1 0 5 1 2 3 4 5 4 3 2 1 0 5 1 ...

Page 188: ... Press Color Image Quality and then press Hue Adjustment 4 Press All or Individual 5 When All is selected press or to adjust the hue When Individual is selected select Red Magenta Blue Yellow Green or Cyan and then press or to adjust the hue 6 Press OK 7 Press the Start key Copying begins Yellow Green Blue Red Magenta Cyan NOTE This feature can be used with full color copying and auto color copyin...

Page 189: ...skin color a warm rosy look Portrait 2 Gives skin color a tanned look Portrait 3 Gives skin color a whiter look Landscape Photo Blue Blue 1 Makes blue more vivid Blue 2 Makes blue a true blue without any green Blue 3 Gives blue a greenish emerald green tint Landscape Photo Green Green 1 Makes green more vivid Green 2 Gives green a yellowish green tint Green 3 Gives green a slightly bluish tint Viv...

Page 190: ...s contrast for a more pronounced image Smooth Reduces contrast for a softer image Light Makes overall color lighter and less vivid for a bright and light feel Dark Makes overall color darker for a heavier feel NOTE Select from one of the 9 available One Touch Image Adjust types Multiple selections are not possible Item Detail Before After One touch Image Adjust Copies Status Cancel OK Add Shortcut...

Page 191: ... to adjust sharpness 1 Press the Copy key 2 Place the originals on the platen 3 Press Color Image Quality and then Press Sharpness 4 Press All or Text Fine Line 5 When All is selected press 3 to 3 Blur Sharpen to adjust the sharpness When Text Fine Line is selected press 0 to 3 Normal Sharpen to adjust the sharpness 6 Press OK 7 Press the Start key Copying begins Item Detail All Sharpen Emphasize ...

Page 192: ...ow the steps below to use background density adjust 1 Press the Copy key 2 Place the originals on the platen 3 Press Color Image Quality and then press Background Density Adj 4 Press Auto or Manual 5 When Manual is selected press 1 to 5 Lighter Darker to adjust the background density 6 Press OK 7 Press the Start key Copying begins Original Copy Background Density Adj Copies Status Cancel OK Add Sh...

Page 193: ...en press Saturation 4 Press 3 to 3 Grayish Vivid to adjust the saturation 5 Press OK 6 Press the Start key Copying begins NOTE This feature is used with full color and auto color copying Saturation is disabled during auto color copying when the black white original has been detected Saturation Copies Status Cancel OK Add Shortcut Preview Original Zoom Paper 100 Vivid Grayish 0 1 2 3 1 2 3 Place or...

Page 194: ...s the Copy key 2 Place the originals on the platen 3 Press Color Image Quality and then press Prevent Bleed thru 4 Press On Prevent Bleed thru is selected 5 Press OK 6 Press the Start key Copying begins Prevent Bleed thru Copies Status Cancel OK Add Shortcut Off On Hide background colors and image bleed through when scanning thin original 100 A4 A4 Preview Original Zoom Paper 12 12 2011 10 10 ...

Page 195: ...et Insertion to insert a blank paper Press Next Copy On Back in duplex copying to print the next page on back page 6 Place the next original and press the Start key Repeat these steps to scan the remaining originals After scanning all originals press Finish Scan to start copying Original size Zoom Original orientation Border erase Original Image Density 2 sided Book Original Color Selection Backgr...

Page 196: ...d then Auto Image Rotation 4 Press On to select Auto Image Rotation 5 Press OK 6 Press the Start key to start copying Negative Image Inverts black and white portions of the image for printing Use the procedure below to make negative image copies 1 Press the Copy key 2 Place the originals on the platen 3 Press Advanced Setup and then Negative Image 4 Press On to select Negative Image 5 Press OK 6 P...

Page 197: ...image of the original Use the procedure below to make mirror image copies 1 Press the Copy key 2 Place the originals on the platen 3 Press Advanced Setup and then Mirror Image 4 Press On to select Mirror Image 5 Press OK 6 Press the Start key to start copying ...

Page 198: ...Select the destination to be notified on the address book screen then press OK You can view information on the notification destination by pressing Detail NOTE The user s PC should be configured in advance so that E mail can be used For details refer to Embedded Web Server RX Settings for E mail on page 2 25 E mail can be sent to a single destination To h_pttr owl net net Subject 1234 Job end repo...

Page 199: ...mail Address enter the address and press OK 5 Press OK 6 Press the Start key to start copying Upon completion of the job an E mail notice is sent to the selected destination Status Copies Cancel OK Job Finish Notice Add Shortcut Address Book E mail Address Address Entry Off 12 12 2011 10 10 ...

Page 200: ...erride Suspends a current job and gives the selected job priority for copying The suspended job resumes after Priority Override copying is finished The procedure for using Priority Override is explained below 1 Press the Copy key 2 Place the originals on the platen 3 Press Advanced Setup and then Priority Override 4 Press On to select Priority Override 5 Press OK 6 Press the Start key The current ...

Page 201: ... will facilitate identification of the data when copying refer to File Name Entry on page 4 46 Selecting Repeat Copy Use the procedure below to select repeat copying 1 Press the Copy key 2 Place the originals on the platen 3 Press Advanced Setup and then Repeat Copy 4 Press On To register a password press Keys and enter a 4 digit password 5 Press OK 6 Press the Start key to start copying and regis...

Page 202: ... Press Change of Repeat Copy Job Retention 4 Use the or key to enter the maximum retention number You can also enter the number from the numeric keys A number between 0 and 50 can be entered as the number of retained jobs 5 Press OK Document Box Removable Memory Repeat Copy Job Retention Set the maximum number of repeat copy jobs to retain Use or the numeric keys to enter a number Set this number ...

Page 203: ...P Backing Sheet 1 Press the Copy key 2 Place the original 3 Load the transparencies into the multi purpose tray NOTE For transparency film that can be used refer to Transparencies on page Appendix 14 Never load OHP transparencies into trays or cassettes other than the multi purpose tray When OHP Backing Sheet is set the multi purpose tray paper type is automatically set to Transparency If the opti...

Page 204: ...ress Auto the machine automatically selects media that matches the size of the original 7 Press OK 8 Press the Start key Copying begins OHP Backing Sheet Copies Status Cancel OK Add Shortcut Off Blank Sheet Auto Copied Sheet Select the paper source to feed paper A4 Plain A3 Plain A4 Plain A4 Plain 100 A4 A4 Preview Original Zoom Paper 12 12 2011 10 10 ...

Page 205: ...nting This chapter explains the functions available for printing For details on Using the Document Box refer to the Chapter 7 Document Box Printing Printing from Applications 5 2 Job Box expansion functions 5 5 ...

Page 206: ...roperties button The Properties dialog box appears 6 Select the Basic tab and click the Page Size button to select the paper size To print on the special paper such as thick paper or transparency click the Media Type menu and select the media type 7 Click Source and select the paper source 8 Select paper orientation either Portrait or Landscape to match the orientation of the document Selecting Ro...

Page 207: ...ng of printed media including binding and stapling Imaging This tab lets you configure settings related to the quality and color mode of the print results Publishing This tab lets you create covers and inserts for print jobs and put inserts between sheets of OHP film Job This tab lets you configure settings for saving print data from the computer to the machine Regularly used documents and other d...

Page 208: ...rd Changing the default printer driver settings Windows 7 The default printer driver settings can be changed By selecting frequently used settings you can omit steps when printing The procedure is as follows 1 Click the start button and then click Devices and Printers 2 Right click the printer driver icon of the machine and click the Properties menu of the printer driver 3 Click the Printing Prefe...

Page 209: ...d When power is turned off all stored jobs will be deleted Refer to the Printing System Driver User Guide on how to print a job as Quick Copy using the printer driver For details of the procedure for Quick Copy refer to Quick Copy Proof and Hold on page 7 15 3 Proof and Hold Print Proof and Hold box stores the print data which is printed by using the printer driver to send data as a Proof and Hold...

Page 210: ... refer to Private Print Stored Job on page 7 14 5 Job Storage Job storage is a Job storage e MPS option that lets you store a print job permanently on the hard disk for printing later You also have the option of protecting the print job from unauthorized printing by using an access code This feature is available when a hard disk is installed and selected in the Device Settings tab Job storage is u...

Page 211: ... Encryption Functions 6 15 Original Image 6 17 Density 6 18 Scan Resolution 6 19 Sharpness 6 20 Background Density Adj 6 21 Color Selection 6 22 Continuous Scan 6 23 Prevent Bleed thru 6 24 Border Erase 6 25 File Name Entry 6 27 E mail Subject Body 6 28 WSD Scan DSM Scan 6 29 Scanning using TWAIN 6 32 Job Finish Notice 6 36 Send and Print 6 37 Send and Store 6 37 FTP Encrypted TX 6 38 Text Stamp 6...

Page 212: ...cept Standard Sizes 1 Inch models A3 B4 A4 A4 R B5 B5 R A5 A5 R B6 B6 R A6 R Folio 8K 16 K 16K R 216 340mm Metric models Ledger Legal Letter Letter R Statement Statement R Oficio II 11 15 8K 16K 16K R Others Select from Hagaki and Custom Original Size Regarding the setting method of Custom Original Size Custom 1 to 4 refer to Custom Original Size on page 9 4 The input units can be changed in the S...

Page 213: ...X horizontal and Y vertical By pressing Keys you can use the numeric keys 5 Press OK 6 Specify the destination and press the Start key to start sending Standard Sizes 2 Standard Sizes 1 Auto Others Size Entry A4 A6 B5 A3 A5 B4 A4 A5 B5 Original Size Status Cancel OK Add Shortcut B6 B6 Destination 216x340mm 100 A4 A4 Preview Original Zoom Send 12 12 2011 10 10 X Y mm mm Keys Keys 50 432 50 297 297 ...

Page 214: ... Same as Original Size A3 B4 A4 B5 A5 B6 A6 Folio 216 340mm Standard Sizes 2 Select from standard size except Standard Sizes 1 Inch models A3 B4 A4 B5 A5 B6 A6 Folio 8K 16K 216 340mm Metric models Ledger Legal Letter Statement Oficio II 11 15 8K 16K Others Select from Hagaki Hagaki Oufuku hagaki Original Size and the size you wish to send as are the same different Original Size Specify as necessar...

Page 215: ...ata Format and then Sending Size 4 Press Standard Sizes 1 Standard Sizes 2 or Others to select the sending size 5 Press OK 6 Specify the destination and press the Start key to start sending Same as Original Size Standard Sizes 1 Standard Sizes 2 Others Sending Size Status Cancel OK Add Shortcut Destination A3 A5 A6 A4 B4 B5 B6 216x340mm 100 A4 A4 Preview Original Zoom Send 12 12 2011 10 10 ...

Page 216: ...Item Detail 100 No Zoom to be scanned at actual size Auto Zoomed automatically according to the specified sending size NOTE When zooming in or out see Sending Size on page 6 4 when selecting the sending size Depending on the combination of original size and sending size the image is placed at the edge of the paper To select the original size vertically and horizontally on the page use the centerin...

Page 217: ...er This feature can be used to center the image so that the left and right margins and the top and bottom margins are equal Use the procedure below to center the image when sending a scanned image 1 Press the Send key 2 Place the originals on the platen 3 Press Advanced Setup and then Centering 4 Press On Centering is performed 5 Press OK 6 Specify the destination and press the Start key to start ...

Page 218: ...processor at the same time Ledger and Letter A3 and A4 Legal and Letter R A4 R and Folio B4 and B5 NOTE When mixing the original sizes as using the following combination Folio and A4 R make sure to set Original Auto Detect to On for Folio For more information refer to Original Auto Detect Available for metric models only on page 9 10 A3 Ledger A3 Ledger A4 Letter A4 Letter Folio Legal A4 R Letter ...

Page 219: ...d Size Originals 4 Press Same Width and then OK 5 Specify the destination and press the Start key to start sending Scan all sheets in the document processor even if differently sized then send Up to 30 sheets can be placed in the document processor for mixed size originals Off Same Width Mixed Size Originals Status Cancel OK Add Shortcut Destination 100 A4 A4 Preview Original Zoom Send 12 12 2011 ...

Page 220: ...cting 2 sided select the binding direction and press Original Orientation to select the direction in which the original is set on the platen When selecting Book select the binding direction 6 Press OK 7 Specify the destination and press the Start key to start sending Original Type Binding 1 sided Sheet Original 1 sided 2 sided Sheet Original 2 sided BindingLeft Right Binding Top Open Book Original...

Page 221: ...ginal is set on the platen 2 sided Book Original Border Erase When placing the original on the platen When placing the original on the document processor NOTE If On is selected as the Orientation Confirmation page 9 16 setting in the System Menu the selection screen for original orientation appears when you select any of the above functions Original Top Edge on Top Top Edge on Left Original Top Ed...

Page 222: ...g Data Format and then Original Orientation 4 Select original orientation from Top Edge on Top and Top Edge on Left 5 Press OK 6 Specify the destination and press the Start key to start sending Select the orientation of the original document s top edge Top Edge on Left Original Orientation Top Edge on Top Destination Cancel OK Add Shortcut Status 100 A4 A4 Preview Original Zoom Send 12 12 2011 10 ...

Page 223: ... Color Color Grayscale Auto Color Color Black and White Full Color Grayscale Black and White JPEG 1 Low Quality High Comp to 5 High Quality Low Comp Auto Color Color Grayscale Full Color Grayscale XPS 1 Low Quality High Comp to 5 High Quality Low Comp Auto Color Color Grayscale Auto Color Color Black and White Full Color Grayscale Black and White High Comp PDF Compression Ratio Priority Standard Q...

Page 224: ...ending scanned originals 1 Press the Send key 2 Place the originals on the platen 3 Press Org Sending Data Format and then File Separation 4 Press Each Page to set File Separation 5 Press OK 6 Specify the destination and press the Start key The scanned originals are sent after being divided into files of one page each Image Quality File Format Encryption Off TIFF PDF JPEG High Comp PDF Destination...

Page 225: ...e password again for confirmation Then press OK 8 When you enter the password to edit the PDF file select On of Password to Edit Print Document 9 In the same way as the entry of Password to Open Document enter the password to change the PDF file 10 Press Detail Item Value Detail Compatibility Acrobat 3 0 or later Acrobat 5 0 or later Select the version that is compatible with the PDF file Password...

Page 226: ... Images Others Disable Enable Status Cancel OK 12 12 2011 10 10 Item Detail Not Allowed Make the printing of PDF file impossible Allowed Low Resolution only Only displayed when Acrobat 5 0 and later is selected in Compatibility Can print the PDF file only in low resolution Allowed Can print the PDF file in original resolution Item Detail Not Allowed Cannot change the PDF file Inserting Deleting Ro...

Page 227: ...nal Image 4 Select the original image 5 Press OK 6 Specify the destination and press the Start key to start sending Item Detail Disable Prohibit the copying of text and objects on the PDF file Enable Can copy text and objects on the PDF file Item Detail Text Photo Text and photos together Photo For photos taken with a camera Text The for OCR setting can be turned on When On is selected scanning pr...

Page 228: ...elow 1 Press the Send key 2 Place the originals on the platen 3 Press Color Image Quality and then Density 4 Press 3 to 3 Lighter Darker to adjust density 5 Press OK 6 Specify the destination and press the Start key to start sending Darker Density Auto Normal Lighter Cancel OK Add Shortcut Status Destination 0 1 2 3 1 2 3 2 5 1 5 0 5 0 5 1 5 2 5 100 A4 A4 Preview Original Zoom Send 12 12 2011 10 1...

Page 229: ...0dpi The procedures for adjusting the scanning resolution when sending a scanned image is explained below 1 Press the Send key 2 Place the originals on the platen 3 Press Color Image Quality and then Scan Resolution 4 Select the resolution 5 Press OK 6 Specify the destination and press the Start key to start sending Select fineness of scanning resolution The larger the number the better the image ...

Page 230: ...hen Text Fine Line is selected press 0 to 3 Normal Sharpen to adjust the sharpness 6 Press OK 7 Specify the destination and press the Start key to start sending Item Detail All Sharpen Emphasize the image outline Blur Blur the image outline Can weaken a Moire effect grids appearing as wavelike patterns when scanning printed photos Text Fine Line Normal Make letters and lines appear sharper Only te...

Page 231: ... to set the background density when sending scanned images 1 Press the Send key 2 Place the originals on the platen 3 Press Color Image Quality and then Background Density Adj 4 Press Auto or Manual 5 When Manual is selected press 1 to 5 Lighter Darker to adjust the background density 6 Press OK 7 Specify the destination and press the Start key to start sending Manual Off Background Background Den...

Page 232: ...ce the originals on the platen 3 Press Color Image Quality and then Color Selection 4 Select the color mode to be used for scanning 5 Press OK 6 Specify the destination and press the Start key to start sending Black White Grayscale Color Selection Full Color Select scanning color Use Auto Color to automatically produce color originals in full color and black white originals in black white Cancel O...

Page 233: ...stem W Operation Guide The procedure for using continuous scanning when sending scanned images is explained below 1 Press the Send key 2 Press Advanced Setup and then Continuous Scan 3 Press On Continuous Scan is selected 4 Press OK 5 Specify the destination 6 Place the original and press the Start key When the scanning is completed change the settings as necessary 7 Place the next original and pr...

Page 234: ...key 2 Place the originals on the platen 3 Press Color Image Quality and then press Prevent Bleed thru 4 Press On Prevent Bleed thru is selected 5 Press OK 6 Specify the destination and press the Start key to start sending Hide background colors and image bleed through when scanning thin original On Prevent Bleed thru Cancel OK Add Shortcut Status Destination Off 100 A4 A4 Preview Original Zoom Sen...

Page 235: ...ok Erases black borders around the edges and in the middle of the original such as a thick book You can specify the widths individually to erase the borders around the edges and in the center of the book Individual Border Erase Specify border erase widths individually for all edges In each option the available ranges are as below Original Copy Original Copy Original Copy Input units Border Erase R...

Page 236: ...ion to select the original orientation from either Top Edge on Top or Top Edge on Left and press OK For 2 sided originals press Back Page and then press Same as Front Page or Do Not Erase 5 Press OK 6 Specify the destination and press the Start key to start sending Item Detail Same as Front Page Border Erase performed using the same setting as the front page Do Not Erase No Border Erase performed ...

Page 237: ...ress Advanced Setup and then File Name Entry 4 Press File Name 5 Enter the document name and press OK 6 Press Job No to enter the job No and Date and Time to enter the date and time 7 Press OK 8 Specify the destination and press the Start key to start sending Add a file name Additional information such as Job No and Date and Time can also be set File Name Entry File Name doc Additional Info Job No...

Page 238: ...ss OK 6 Press Body 7 Enter the body and press OK 8 You can press Body 1 Body 2 or Body 3 to enter stored text for the body text 9 Press OK 10 Specify the destination and press the Start key to start sending Subject Body E mail Subject Body Cancel OK Add Shortcut Status Destination Template Body 1 Body 2 Body 3 100 A4 A4 Preview Original Zoom Send 12 12 2011 10 10 NOTE Up to 60 characters can be en...

Page 239: ...en the installation is completed Procedure Using this machine 1 Press the Send Key Displays the screen for sending 2 Place the originals in the document processor or on the platen 3 Press WSD Scan DSM Scan 4 Press From Operation Panel and press Next NOTE To use WSD Scan confirm that the computer used for WSD scanning and the machine is network connected and WSD Scan page 9 100 is set to On in the ...

Page 240: ...our Computer 1 Press the Send Key The send screen appears 2 Place the originals in the document processor or on the platen 3 Press WSD Scan DSM Scan 4 Press From Computer and press Next 5 Use the software installed on the computer to send the images Status Back OK Cancel Computer Name Select the destination computer and press OK WSD Scan Selecting Computer pc000102 pc000101 1 1 Detail pc000105 pc0...

Page 241: ...can Processes it may not be possible to change settings or add destinations 7 Press the Start key Sending begins NOTE If you are performing DSM scan check the items below The machine is connected to an Active Directory on the network that the Scan Process can reference DSM Scan and LDAP are set to On in Protocol Detail page 9 98 in Network SSL is set to On in Secure Protocol page 9 101 in Network ...

Page 242: ...the TWAIN dialog box 3 Select scanning settings in the TWAIN dialog box that opens The settings that appear in the TWAIN dialog box are as follows NOTE For selecting the machine see the Operation Guide or Help for each application software Item Detail Basic Original Size This setting sets the size of the scan area The available sizes vary based on the scanner model and the size of the original Fee...

Page 243: ... automatically set to the default setting Contrast This setting specifies the contrast between light and dark areas of the image This feature cannot be used when Black White is selected in the Color Settings Advanced Reverse Image This setting prints images like a photo negative reversing the black and white areas of the image Prevent Bleed through This setting prevents the image on one side of th...

Page 244: ...box the document files in the Custom Box appear in the Document List 4 Set how to display the document data Click the Setting button to select each item 5 Click the OK button NOTE To scan a document stored in a custom box select a model name with Box from Model in the TWAIN driver settings screen NOTE For selecting the machine see the Operation Guide or Help for each application software Item Deta...

Page 245: ...ent data name with the same beginning 7 Click the Detail button to display the selected document data When the document data includes multiple pages select the checkbox beside the pages you want to scan The selected pages will be scanned 8 Click the Acquire button The document data is scanned NOTE In this case the scanned page or the selected document data will not be deleted from the Custom Box ...

Page 246: ...o send the finish notice and press OK 6 To directly enter the address press Address Entry and then E mail Address 7 Enter the E mail address and press OK 8 Press OK 9 Specify the destination and press the Start key to start sending When the sending is completed the finish notice is sent to the specified E mail address NOTE The user s PC should be configured in advance so that E mail can be used Fo...

Page 247: ...g sent in a Custom Box The procedure for using Send and Store is explained below 1 Press the Send key 2 Place the originals on the platen 3 Press Advanced Setup and then Send and Store 4 Press On 5 Select the Custom Box in which the copy is to be stored If a password entry screen for the Custom Box appears enter the password You can view information on the selected Custom Box by pressing Detail 6 ...

Page 248: ...t processor or on the platen 3 Press Advanced Setup and then FTP Encrypted TX 4 Press On 5 Press OK NOTE You can only change the settings by logging in with administrator privileges The login user name and login password are both set to 2500 in the factory default state Click Settings Advanced Secure Protocols in the Embedded Web Server RX Be sure that SSL of Secure Protocol Settings is On and one...

Page 249: ...ft Bottom Middle and Bottom Right Font Size Set the font size of the printed text stamp Registered font sizes are displayed For details on registering font sizes refer to System Stamp on page 9 30 Style Set the font style of the printed text stamp Bold or Italic can be set Font Set the font of the printed text stamp Courier or Letter Gothic can be set Color Set the color of the printed text stamp ...

Page 250: ...l Position Selectable positions are Top Left Top Middle Top Right Middle Left Center Middle Right Bottom Left Bottom Middle and Bottom Right Font Size Set the font size of the printed bates stamp Registered font sizes are displayed For details on registering font sizes refer to System Stamp on page 9 30 Style Set the font style of the printed bates stamp Bold or Italic can be set Font Set the font...

Page 251: ...ate format If you selected Numbering press Numbering Default and set the starting sequence number 1 to 9999999 6 Press Position and select the position of the text stamp 7 Press Font and select font and display settings for the text stamp 8 Press Original Orientation to choose the orientation of the originals either Top Edge on Top or Top Edge on Left Then press OK 9 Press OK 10 Specify the destin...

Page 252: ...r profile values set on the machine 1 Press System Menu key 2 Press Send and Change of Color Type 3 Select RGB or sRGB 4 Press OK Item Detail RGB Send color document in RGB sRGB Match the color reproduction space between sRGB compatible systems Send Color Type Specify the color type to send color images RGB sRGB Profile RGB FINE 1 Status Cancel OK 12 12 2011 10 10 ...

Page 253: ...ress the Application key The application list appears 4 Press FMU Connection FMU Connection starts 5 Follow the on screen instructions to enter the necessary information and press Next 6 When the scan settings screen appears press each item and configure the necessary settings The features that can be set depend on File Management Utility 7 Press the Start key Transmission starts NOTE The first ti...

Page 254: ...Sending Functions 6 44 ...

Page 255: ...apter explains the typical procedure for utilizing Document Box Using a Custom Box 7 2 Job Box 7 14 Printing Documents Stored in Removable USB Memory 7 22 Saving Documents to USB Memory Scan to USB 7 24 Removing USB Memory 7 26 ...

Page 256: ...the box number by pressing or number keys The box number can be from 0001 to 1000 A Custom Box should have a unique number If you enter 0000 the smallest number available will be automatically assigned Box Name Enter a box name consisting of up to 32 characters Refer to the Character Entry Method on Appendix 6 for details on entering characters Box Password User access to the box can be restricted...

Page 257: ...c deletion and then use and or the numeric keys to enter the number of days for which documents are stored You can enter any number between 1 and 31 day s To disable automatic file deletion press Off Overwrite Setting Specifies whether or not old stored documents are overwritten when new documents are stored To overwrite old documents press Permit To retain old documents press Prohibit Delete afte...

Page 258: ...ed Add Edit Box 1 1 0001 SALES Anonymous Store File Detail Open Custom Box Job Box Removable Memory Status FAX Box Search No Search Name Program 12 12 2011 10 10 NOTE Enter up to 32 characters as the file name Original Size page 6 2 Density page 6 18 Zoom page 6 6 Mixed Size Originals page 6 8 Original Image page 6 17 Centering page 6 7 2 sided Book Original page 6 10 Scan Resolution page 6 19 Bor...

Page 259: ...Is Press Start Print to start printing To change the print settings press Print after Change Settings and change the print settings After a document saved in the machine is selected the User File Settings key may appear in the setting screen for the feature to be used To use the settings saved with the document press User File Settings If you need to change the print settings change the print sett...

Page 260: ...page 7 2 Original Image page 3 10 Paper Output page 4 10 Priority Override page 4 46 Color Selection page 6 22 Combine page 4 11 EcoPrint page 4 32 Sharpness page 4 37 Margin Centering page 4 13 Zoom page 6 6 Background Density Adj page 4 38 Booklet page 4 17 Text Stamp page 4 29 Prevent Bleed thru page 4 40 Duplex page 3 13 Bates Stamp page 4 30 Cover page 4 19 Color Balance page 4 33 Form Overla...

Page 261: ... send features on page 7 8 7 Press the Start key Sending of the selected document begins NOTE If a custom box is protected by a password enter the correct password 1 1 0001 2008101010574501 12 12 2011 09 40 21 Box File Name Date and Time Size MB Status 2008101010574511 2008101010574521 12 12 2011 09 50 12 12 2011 10 00 MB MB 21 21 Print Send Join Move Copy Delete Store File Detail Preview Close 00...

Page 262: ... page 6 13 FTP Encrypted TX page 6 38 Resolution page 6 17 FAX TX Resolution refer to Fax Operation Guide Delete after Transmitted page 7 8 Color Selection page 6 22 Centering page 6 7 Zoom page 6 6 Sharpness page 6 20 FAX Delayed Transmission refer to Fax Operation Guide File Separation page 6 14 Background Density Adj page 6 21 Job Finish Notice page 6 36 Text Stamp page 6 39 Prevent Bleed thru ...

Page 263: ... displayed document boxes You can only select one image file 7 Press OK 8 Press OK again to return to the Functions screen 9 Press the Start key Printing begins NOTE If a custom box is protected by a password enter the correct password 1 1 0001 2008101010574501 12 12 2011 09 40 21 Box File Name Date and Time Size MB Status 2008101010574511 2008101010574521 12 12 2011 09 50 12 12 2011 10 00 MB MB 2...

Page 264: ...checkbox The document is marked with a checkmark 4 Press Move Copy 5 To move the document press Move to Custom Box To copy the document press Copy to Custom Box or Copy to Memory 6 Press Next NOTE If a custom box is protected by a password enter the correct password 1 1 0001 2008101010574501 12 12 2011 09 40 21 Box File Name Date and Time Size MB Status 2008101010574511 2008101010574521 12 12 2011...

Page 265: ...ove to Custom Box Status Select the destination box and press Move Back Cancel 2 0001 Document1 Administrator 5 0004 Document4 Administrator 3 0003 Document3 Administrator 3 0002 Document2 Administrator Used No Name Owner Open Up MB MB MB MB Document 12 12 2011 10 10 NOTE If the box to which the document is to be moved or copied is protected by a password enter the correct password NOTE You can on...

Page 266: ...OK 8 Press Join and then press Yes in the confirmation screen The documents are joined Next File Name Up Date and Time Size 1 1 Join Down Status Cancel Confirm the order of documents to combine 2008101010574501 12 12 2011 09 40 21 MB 2008101010574511 12 12 2011 09 50 21 MB 2008101010574521 12 12 2011 10 10 21 MB 12 12 2011 10 10 NOTE Enter up to 64 characters as the file name NOTE After joining th...

Page 267: ...s Delete The delete confirmation screen appears 5 Press Yes The document is deleted NOTE If a custom box is protected by a password enter the correct password 1 1 0001 2008101010574501 12 12 2011 09 40 21 Box File Name Date and Time Size MB Status 2008101010574511 2008101010574521 12 12 2011 09 50 12 12 2011 10 00 MB MB 21 21 Print Send Join Move Copy Delete Store File Detail Preview Close 0002 00...

Page 268: ...red Job and press Open 4 Select the creator of the document to print and press Open 5 Select the document and press Print 6 If the document is protected by a password enter the password using the numeric keys 7 Specify the number of copies to print as desired 8 Press Start Print to start printing Upon completion of printing the Private Print job is automatically deleted Close Private Print Stored ...

Page 269: ...print data which is printed by using the printer driver as a Quick Copy or Proof and Hold Print job Refer to the Printing System Driver User Guide on how to print a job as Quick Copy or Proof and Hold Print job using the printer driver Quick Copy Job Retention To maintain free space on the hard disk you can set the maximum number of stored jobs Use the procedure below to set the number of stored j...

Page 270: ...he document and press Open 5 Select the document to print and press Print Document Box Removable Memory Quick Copy Job Retention Set the maximum number of quick copy proof print jobs to retain Use or the numeric keys to enter a number Set this number to 0 to not retain any jobs 0 50 32 Cancel OK Status job s 12 12 2011 10 10 NOTE If you enter a value of 0 zero you cannot use the Repeat Copy functi...

Page 271: ...e creator of the document and press Open 4 Select the document to delete and press Delete The delete confirmation screen appears 5 Press Yes The document is deleted Close 1 2 Open User Name Files Quick Copy Proof and Hold Status 5 2 1 1 1 User User User User User 1 2 3 4 5 12 12 2011 10 10 1 1 Detail Close User File File File File File Print Delete 12 12 2011 09 40 12 12 2011 09 45 12 12 2011 09 5...

Page 272: ...ure below to print a document 1 Press the Document Box key 2 Press Job Box 3 Select Repeat Copy box and press Open 4 Select the document to print and press Print 5 If the document is protected by a password enter the password using the numeric keys 6 Press Start Print to start printing The Repeat Copy box job will be deleted when the main power switch is turned off Document Box Removable Memory Re...

Page 273: ...ress Document Box Removable Memory Next of Job Box then Change of Deletion of Job Retention 3 Select the time for automatic deletion To deactivate automatic deletion press Off 4 Press OK Item Detail Off Temporary documents are not automatically deleted 1 hour Documents are deleted after 1 hour 4 hours Documents are deleted after 4 hours 1 day Documents are deleted after 1 day 1 week Documents are ...

Page 274: ...inal is scanned 7 Press the Start key The original is scanned and stored in the Form for Form Overlay box Name Files Quick Copy Proof and Hold Removable Memory Job Box Custom Box Open Repeat Copy Form for Form Overlay Private Print Stored Job 21 Status FAX Box 21 21 21 Program 12 12 2011 10 10 1 1 Form for Form Overlay Name Date and Time Size 2008101000530910 1 1 Detail Print Close Delete Store Fi...

Page 275: ... 3 Select Form for Form Overlay and press Open 4 Select the form to delete and press Delete The delete confirmation screen appears 5 Press Yes The form is deleted Form for Form Overlay Name Date and Time Size 2008101000530910 1 1 Detail Print Close Delete Store File 2008101009530900 12 12 2011 09 00 12 12 2011 09 10 MB 30 MB 21 2008101000530920 12 12 2011 09 20 MB 30 Status 12 12 2011 10 10 ...

Page 276: ...memory printing is error free if a USB hub is used Printing Print Print documents stored in the removable USB memory 1 Plug the USB memory into the USB Port A1 2 When the machine reads the USB memory Removable Memory is recognized Displaying files may appear Press Yes to display the removable memory screen 3 Select the folder containing the file to be printed and press Open The machine will displa...

Page 277: ...or TIFF files XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS files Status Detail Delete Memory Information 001 999 Name Date and Time Size Remove Memory Print Document MB 1 Document MB 3 Document MB 4 Document MB 1 Document MB 2 12 12 2011 09 30 12 12 2011 09 40 12 12 2011 09 50 12 12 2011 10 00 12 12 2011 10 05 Removable Memory Store File Op...

Page 278: ... 2 When the machine reads the USB memory Removable Memory is recognized Displaying files may appear Press Yes to display the removable memory screen NOTE The maximum number of the storable files is 100 IMPORTANT Use only USB memory that has been formatted on this machine If USB memory formatted on another device is used The removable memory is not formatted message may appear To format the USB mem...

Page 279: ...ument MB 1 Document MB 3 Document MB 4 Document MB 1 Document MB 2 12 12 2011 09 30 12 12 2011 09 40 12 12 2011 09 50 12 12 2011 10 00 12 12 2011 10 05 Removable Memory Store File Open Custom Box Job Box Removable Memory FAX Box Up 1 2 3 4 5 Program 12 12 2011 10 10 Original Size page 6 2 Original Image page 6 17 Border Erase page 6 25 Mixed Size Originals page 6 8 Scan Resolution page 6 19 Contin...

Page 280: ...or USB memory Status Detail Delete Memory Information 001 999 Name Date and Time Size Remove Memory Print Document MB 1 Document MB 3 Document MB 4 Document MB 1 Document MB 2 12 12 2011 09 30 12 12 2011 09 40 12 12 2011 09 50 12 12 2011 10 00 12 12 2011 10 05 Removable Memory Store File Open Custom Box Job Box Removable Memory FAX Box Up 1 2 3 4 5 Program 12 12 2011 10 10 NOTE USB memory can also...

Page 281: ... to check the remaining amount of toner and paper and the status of devices and how to cancel the fax communication Checking Job Status 8 2 Checking Job History 8 9 Pause and Resumption of Jobs 8 11 Canceling of Jobs 8 11 Priority Override for Waiting Jobs 8 12 Reordering Print Jobs 8 12 Checking the Remaining Amount of Toner and Paper Paper Supplies 8 13 Device Communication 8 14 ...

Page 282: ...n refer to Details of the Status Screens on page 8 3 Screen Job status to be displayed Printing Jobs Copy Printer FAX reception i FAX reception E mail reception Printing from Document Box Printing data from removable memory Application Job Report List Sending Jobs FAX transmission i FAX transmission E mail Folder Application Multiple destination Sending Job FAX using Delayed transmission Storing J...

Page 283: ...tus 1 1 Detail Paper Supplies Device Communication Storing Jobs Sending Jobs Printing Jobs 10 10 09 10 10 10 09 15 000003 10 10 09 20 doc20081010092015 Waiting BBBBB 12 12 2011 10 10 1 2 3 4 5 6 7 8 9 10 12 11 No Item Key Detail 1 Job No Acceptance No of job 2 Accepted Time Accepted Time of job 3 Type Icons that indicate the job type Copy job Printer job Job from Document Box FAX reception i FAX r...

Page 284: ... 10 Priority Override Select the job to be overridden and press this key Refer to Priority Override for Waiting Jobs on page 8 12 11 Move Up In the list select the job that you want to move up the job queue and press this key Refer to Reordering Print Jobs on page 8 12 12 Detail Select the job for displaying detailed information from the list and press this key Refer to Checking the Detailed Infor...

Page 285: ...Sending Job Application Sending Job Multiple 4 Destination Destination Either destination name FAX number E mail address or server name 5 User Name User Name for the executed job 6 Status Status of job InProcess The status before starting sending such as during scanning originals Sending Sending Waiting Sending Waiting Canceling Canceling the job Pause Pausing the job 7 of Job Type Only selected t...

Page 286: ... the job type Storing Job Scan Storing Job Printer Storing Job FAX Storing Job i FAX Join Box Document Copy Box Document 4 Job Name Job name or file name is displayed 5 User Name User Name for the executed job 6 Status Status of job InProcess The status before starting to save such as during scanning originals Storing Storing Data Canceling Canceling the job Pause Pausing the job 7 of Job Type Onl...

Page 287: ... event that an error appears on the touch panel press Hold to display the status screen and check the job details screen Log abc def com 438 14 47 1 1 Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Detail InProcess Status User Name Job Name Type Accepted Time Job No Cancel Job Type All Status Status Scheduled Job Priority Override 12 12 2011 10 10 Detail Job No ...

Page 288: ...the list Press or select a destination and press Detail Information on the selected job is displayed for checking 4 To exit from the detailed information press Close Detail Job No Close Job Type Destination Type Status 1 2 User01 doc20070404131415 000081 Detail All Sending Waiting Status 12 12 2011 10 10 ...

Page 289: ...tion Printing from Document Box Job Report List Printing data from removable memory Sending Jobs FAX i FAX E mail Folder Application Multiple destination Storing Jobs Scan FAX i FAX Printer Join Box Document Copy Box Document NOTE In the event that an error appears on the touch panel press Hold to display the status screen and check the job details screen Status Log All Job No End Date Type doc200...

Page 290: ...OTE If the user authentication screen appears enter your login user name and password and then press Login For this you need to login with administrator privileges The login user name and login password are both set to 2500 in the factory default state Status Log All Job No End Date Type doc20070225141427 User Name Result Completed 000080 01 25 14 14 Status Job Name 1 1 Device Communication Paper ...

Page 291: ...formation on canceling jobs refer to the Canceling Jobs on page 3 51 NOTE In the event that an error appears on the touch panel press Hold to display the status screen and check the job details screen doc20081010091015 InProcess 000001 doc20081010091510 Waiting 000002 AAAAA AAAAA Pause All Print Jobs Cancel Priority Override Move Up Status Status Status Log Job Type All Job No Accepted Time Type J...

Page 292: ...e Up again Each time you press Move Up the priority increases by 1 NOTE In the event that an error appears on the touch panel press Hold to display the status screen and check the job details screen doc20081010091015 InProcess 000001 doc20081010091510 Waiting 000002 AAAAA AAAAA Pause All Print Jobs Cancel Priority Override Move Up Status Status Status Log Job Type All Job No Accepted Time Type Job...

Page 293: ... box Paper You can check the size orientation type and remaining amount of paper in each paper source The remaining amount of paper is shown by 4 levels as 100 70 30 and 0 however the paper in the multi purpose tray is shown by 2 levels as 100 and 0 Others You can check the status of staples NOTE In the event that an error appears on the touch panel press Hold to display the status screen and chec...

Page 294: ... the document processor or the error information paper jam opened cover etc is displayed Printer Error information such as paper jam out of toner or out of paper and status such as waiting or printing are displayed Hard Disk The information such as formatting overwriting for erasure and error occurrence is displayed NOTE In the event that an error appears on the touch panel press Hold to display t...

Page 295: ...etails refer to Canceling FAX Communication on page 8 16 in the section afterwards Press Manual RX to start a fax Use this function when you want to talk to the sender before receiving the fax originals For details refer to the Operation Guide of FAX kit Press Log to display the fax transmission history For details refer to the Operation Guide of FAX kit Ready Scanner Ready Printer Removable Memor...

Page 296: ...ent that an error appears on the touch panel press Hold to display the status screen and check the job details screen Ready Scanner Ready Printer Removable Memory Hard Disk Format Remove Line Off Manual RX FAX Port 1 Log FAX Check New FAX i FAX FAX Port 2 Line Off Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Status Dialing Receiving Overwriting 12 12 2011 10 1...

Page 297: ... Removable Memory 9 54 Printer 9 56 Report 9 63 Adjustment Maintenance 9 67 Date Timer 9 75 Edit Destination Address Book Adding One Touch Keys 9 80 Internet 9 88 Application 9 90 System Initialization 9 93 Restart Entire Device 9 93 Network 9 94 Interface Block Setting 9 107 Security Level 9 108 Data Security 9 108 Optional Function 9 110 Accessibility Display Enlarged Touch Panel Display 9 111 ...

Page 298: ...30 Customize Status Display 9 39 Low Toner Alert Level 9 39 Offset One Page Documents 9 40 Display Jobs Log 9 40 Language Select the language displayed on the touch panel Use the procedure below to select the language 1 Press the System Menu key 2 Press Common Settings and then Change of Language 3 Press the key for the language you want to use 4 Press OK The touch panel language will be changed N...

Page 299: ...us Job Cancel key is pressed appears Document Box The Document Box screen the screen shown when the Document Box key is pressed appears Program The Program screen the screen shown when the Program key is pressed appears Application The Application selecting screen the screen shown when the Application key is pressed appears Accessibility Copy The Accessibility Copy screen the screen shown when the...

Page 300: ...displayed on the screen to select original size The dimensions available are as follows The table below lists the sizes that can be registered Item Value Description Volume 0 Mute 1 Minimum to 5 Maximum Set the buzzer volume level Key Confirmation Off On Emit a sound when the control panel and touch panel keys are pressed Job Finish Off On FAX Reception Only This is displayed when the optional fax...

Page 301: ...added Select media type for each paper size Media type Plain Transparency Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Thick Envelope Coated High Quality Custom 1 8 Use the procedure below to select a custom paper size and media type 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Settings and then Next of Custom Paper Size 3 Press C...

Page 302: ...Description Paper Size Auto Automatically detect the paper size Select Metric or Inch for paper size Standard Sizes 1 Available options are as follows Inch models Ledger Legal Letter Letter R Statement R Oficio II Metric models A3 B4 A4 A4 R B5 B5 R A5 R Folio 216 340 mm Standard Sizes 2 Select a standard size except that selected in Standard Sizes 1 Inch models A3 B4 A4 A4 R A5 R B5 B5 R Folio 8K...

Page 303: ...ement R Oficio II Executive Metric models A3 B4 A4 A4 R B5 B5 R A5 R B6 R A6 R Folio 216 340 mm Standard Sizes 2 Select a standard size except that selected in Standard Sizes 1 Inch models A3 B4 A4 A4 R B5 B5 R A5 R B6 R A6 R Folio 8K 16K 16K R Metric models Ledger Legal Letter Letter R Statement R Oficio II Executive 8K 16K 16K R Others Select special standard sizes or custom sizes ISO B5 Envelop...

Page 304: ... g m2 to 128 g m2 129 g m2 to 163 g m2 164g m2 to 256 g m2 Transpar encies Plain Y Y Y default Y N N N N Rough Y Y Y Y default Y Y Y N Vellum Y default Y Y Y N N N N Labels Y Y Y Y Y default Y The media type cannot be selected for the cassettes Y Y Recycled Y Y Y default Y N N N N Preprinted Y Y Y default Y N N N N Bond Y Y Y Y default Y Y Y N Cardstock N N N N Y Y default Y Y Color Y Y Y default ...

Page 305: ... of Duplex Select Prohibit or Permit and press OK The previous screen reappears 8 Press Close 9 To change the name for Custom 1 8 press Next of Custom 1 8 and then Change of Name Enter the name and press OK Default Paper Source Select the default paper source from Cassette 1 4 and Multi Purpose Tray Item Description Duplex Prohibit Duplex printing not allowed Permit Duplex printing allowed Name Ch...

Page 306: ...tection or On to enable automatic detection of Folio and 11x15 respectively 4 Press OK Media for Auto Color B W Select a default media type for auto paper selection when Auto is selected of Paper Selection If Plain is selected the paper source with plain paper loaded in the specific size is selected Select All Media Types for the paper source with any kind of paper loaded in the specific size Use ...

Page 307: ...s might not be aligned or the print direction might be upside down depending on how originals are set and the combination of copying functions In such a case select Adjust Print Direction to adjust the print direction When paper orientation is not important select Speed Priority The table below lists the available settings and their details NOTE Cassette 3 and Cassette 4 are displayed when the opt...

Page 308: ... 3 Select Adjust Print Direction or Speed Priority 4 Press OK Measurement Select inch or metric for the unit for paper dimensions Use the procedure below to change the input units 1 Press the System Menu key 2 Press Common Settings and then Change of Measurement 3 Select mm for metric or inch for inch 4 Press OK NOTE When loading cover paper in a cassette or multi purpose tray load the face on whi...

Page 309: ...hed Pages Exceeded Select what to do when finishing stapling or offsetting capacity is exceeded during printing Item Description 1 sided Printed in 1 sided Display Error Message to cancel printing is displayed Item Description Ignore The setting is ignored and the job is printed Display Error Message to cancel printing is displayed Item Description Ignore Printing continues without stapling Displa...

Page 310: ... Menu key 2 Press Common Settings and then Next of Error Handling 3 Press Change at the error for which you wish to change the handling 4 Select the error handling method in the selection screen for each of the errors and then press OK 5 The previous screen appears To set the handling for a different error repeat steps 3 and 4 Item Description Ignore The setting is ignored and the job is printed D...

Page 311: ...ot be selected when the optional document finisher is installed Delivery on the Inner Tray of the machine Job Separator Tray Delivery to the job separator tray Finisher Tray Delivery to the tray of the optional document finisher NOTE The optional document finisher is required FAX RX data output can be specified when the optional fax kit is installed IMPORTANT If you want to enable the changed defa...

Page 312: ...hange of Color Toner Empty Action 3 Select Stop Printing or Print in Black White 4 Press OK Function Defaults Defaults are the values automatically set after the warm up is completed or the Reset key is pressed Set the defaults for available settings such as copying and sending Setting the frequently used values as defaults makes subsequent jobs easier Zoom XY Zoom Page numbering Duplex Booklets M...

Page 313: ...or copying The available default settings are shown below Item Description Top Edge on Top Select the original s top edge at the top Top Edge on Left Select the original s top edge at the left Item Description Text Photo Printer For mixed text and photo documents printed on this machine originally Text Photo Magazine For mixed text and photos printed in a magazine etc Photo Printer For photos prin...

Page 314: ...ess Common Settings Next of Function Defaults and then Change of Org Image Send Store 3 Select Text Photo Photo Text or Text for OCR for the default 4 Press OK Scan Resolution Select the default scanning resolution The options are 600x600dpi 400x400dpi Ultra Fine 300x300dpi 200x400dpi Super Fine 200x200dpi Fine 200x100dpi Normal Use the procedure below to select the default resolution setting 1 Pr...

Page 315: ... Change of Color Select Send Store 3 Select the default color mode 4 Press OK Color mode Description Auto Color Automatically recognize whether documents are color or black and white Full Color Scan document in full color Black White Scan document in black and white Color mode Description Auto Color Color Gray Automatically recognize whether the document is color or black and white and scan color ...

Page 316: ...w Use the procedure below to select the default file separation 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of File Separation 3 Select the default for Off or Each Page 4 Press OK Item Description PDF Send files in PDF format TIFF Send files in TIFF format JPEG Send files in JPEG format XPS Send files in XPS format High Comp PDF Send files in High ...

Page 317: ...vailable default settings are shown below Use the procedure below to select the default BackgrndDens Send Store 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of BackgrndDens Send Store 3 Select the default BackgrndDens Send Store 4 Press OK Prevent Bleed thru Copy Set the default Prevent Bleed thru Copy Item Description Off Do not adjust background d...

Page 318: ...and then Change of Prevent Bleed Send Store 3 Set the default Prevent Bleed Send Store 4 Press OK Zoom Select the enlarged reduced default settings when paper size sending size is changed after the originals are set The available default settings are shown below Use the procedure below to select the default zoom setting 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults ...

Page 319: ...Erase Method for Back Page of a sheet The table below shows the available settings Use the procedure below to specify the border erase setting for the back side of the original page 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of Border Erase to Back Page 3 Press Same as Front Page or Do Not Erase 4 Press OK Input units Range Inch 0 to 2 in 0 01 inc...

Page 320: ...etting The table below shows the available settings Use the procedure below to set the default Auto Image Rotation settings 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of Auto Image Rotation 3 Select the default for Off or On 4 Press OK EcoPrint Select the EcoPrint default The table below shows the available settings Input units Range Inch 0 75 to ...

Page 321: ...igh Comp PDF Image Select the default quality setting for high compressed PDF files The table below shows the available settings Use the procedure below to select the default quality setting for high compression PDF files 1 Press the System Menu key 2 Press Common Settings and Next of Function Defaults Press twice and Change of High Comp PDF Image 3 Select the default for Compression Ratio Priorit...

Page 322: ... Low Comp Use the procedure below to select the default file quality setting 1 Press the System Menu key 2 Press Common Settings and Next of Function Defaults Press twice and then Change of Image Quality File Format 3 Select the default image quality from 1 Low Quality to 5 High Quality 4 Press OK Collate Offset Set the defaults for Collate Offset The table below shows the available settings NOTE ...

Page 323: ...t to Paper Size Image Resolution or Fit to Print Resolution 4 Press OK XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS file Use the procedure below to set the default XPS Fit to Page settings 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults Press twice and Change of XPS Fit to Page 3 Select Off or On for the defaul...

Page 324: ... 1b 4 Press OK File Name Entry Set an automatically entered name default for jobs Additional information such as Date and Time and Job No can also be set Use the procedure below to set the default file name 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults three times and then Change of File Name Entry 3 Press File Name to enter the file name in not more than 32 charact...

Page 325: ...0 characters for the e mail body template 7 Select the default body text from Body 1 to Body 3 in Default Template 8 Press OK 9 Check that the entries are correct and press OK Repeat Copy Select the Repeat Copy default The options are as follows The table below shows the available settings Use the procedure below to set the default Repeat Copy setting 1 Press the System Menu key 2 Press Common Set...

Page 326: ... stamp template during sending Use the procedure below to set a Text Text Stamp 1 Press the System Menu key 2 Press Common Settings Next in System Stamp Next in Basic Add Edit in Text Text Stamp 3 Select the key in which the print text will be registered press Add Edit and enter a maximum of 32 characters for the text string 4 Press OK Font Page When page numbers are used set the font sizes that c...

Page 327: ... settings for stamps when a document is printed After configuring the setting return to the Copying Functions or Document Box Printing a Document screen from the system menu and press the Reset key Text Stamp Select whether or not a text stamp is used Use the procedure below to set a Text Stamp 1 Press the System Menu key 2 Press Common Settings Next in System Stamp Next in Printing Jobs Change in...

Page 328: ...ommon Settings Next in System Stamp Next in Printing Jobs Change in Bates Stamp 3 Select Off or On 4 Press OK Item Description Each Print Page Stamp on each printed page Each Original Page Stamp each page of the document Item Description Size Set the font size of the printed text stamp Style Set the font style of the printed text stamp Bold or Italic can be set Font Set the font of the printed tex...

Page 329: ...and set the starting sequence number 1 9999999 6 Press Position and set the position of the printed bates stamp Positions that can be selected are Top Left Top Middle Top Right Middle Left Center Middle Right Bottom Left Bottom Middle and Bottom Right 7 Press Font and select font and display settings for the Bates Stamp to be printed The following settings can be selected 8 Press OK Item Descripti...

Page 330: ...ect the text stamp to be printed from the displayed templates 4 Press Position and set the position of the printed text stamp Positions that can be selected are Top Left Top Middle Top Right Middle Left Center Middle Right Bottom Left Bottom Middle and Bottom Right 5 Press Font and set font and display settings for the printed text stamp The following settings can be selected 6 Press OK NOTE When ...

Page 331: ... Date User Name Serial Number Numbering Text 1 and Text 2 If you selected Text 1 or Text 2 press Change below and enter a maximum of 32 characters for the text string 4 If you selected Date for the bates stamp to be printed press Date Format and set the date display format Items that can be set are MM DD YYYY DD MM YYYY and YYYY MM DD 5 If you set Numbering for the bates stamp to be printed press ...

Page 332: ...ings Next in System Stamp Next in Storing Jobs Change in Text Stamp 3 Select Off or On 4 Press OK Item Description Size Set the font size of the Bates Stamp to be printed Style Set the font style of the Bates Stamp to be printed Bold or Italic can be set Font Set the font of the Bates Stamp to be printed Courier or Letter Gothic can be set Color Set the color of the Bates Stamp to be printed Black...

Page 333: ...owing settings can be selected 6 Press OK Bates Stamp Select whether or not to set a Bates Stamp Use the procedure below to set a Bates Stamp 1 Press the System Menu key 2 Press Common Settings Next in System Stamp Next in Storing Jobs Change in Bates Stamp 3 Select Off or On 4 Press OK Item Description Size Set the font size of the printed text stamp Style Set the font style of the printed text s...

Page 334: ...d set the starting sequence number 1 9999999 6 Press Position and set the position of the printed bates stamp Positions that can be selected are Top Left Top Middle Top Right Middle Left Center Middle Right Bottom Left Bottom Middle and Bottom Right 7 Press Font and select font and display settings for the Bates Stamp to be printed The following settings can be selected 8 Press OK Item Description...

Page 335: ...cting Off alerts you low toner when the amount of remaining toner becomes 5 The procedure for setting the Low Toner Alert Level is explained below 1 Press the System Menu key 2 Press Common Settings Change in Low Toner Alert Level If the user authentication screen appears enter your login user name and password and then press Login For this you need to login with administrator privileges The login...

Page 336: ...play Jobs Log 3 Press Show All or Hide All 4 Press OK NOTE This setting is displayed when an optional document finisher is installed Item Description Off Does not sort one page documents On Sorts one page documents Item Description Show All All users can view the job log Hide All Only users with administrator privileges can view the job log NOTE The fax log can be viewed regardless of the setting ...

Page 337: ...le settings Use the procedure below to set the default paper selection 1 Press the System Menu key 2 Press Copy and Change of Paper Selection 3 Press Auto or Default Paper Source 4 Press OK 5 Move to the copy screen and press the Reset key NOTE If user login administration is enabled you can only change the settings by logging in with administrator privileges Item Description Auto Automatically se...

Page 338: ...the action performed for Auto Paper Selection 1 Press the System Menu key 2 Press Copy and Change of Auto Paper Selection 3 Press Most Suitable Size or Same as Original Size 4 Press OK NOTE This function is only enabled when Auto Image Rotation for the copy function page 4 44 is set to On Item Description Unrotated Manual Copy If a paper source or zoom ratio is specified the image is not rotated A...

Page 339: ...re below to select the default Reserve Next Priority setting 1 Press the System Menu key 2 Press Copy and Change of Reserve Next Priority 3 Select the default for Off or On 4 Press OK Preset Limit Restrict the number of copies that can be made at one time Options are 1 999 copies Use the procedure below to set the limit on the number of copies 1 Press the System Menu key 2 Press Copy and Change of...

Page 340: ...iginal Size Original Orientation Continuous Scan Color Selection Background Density Adj Use the procedure below to register the Quick Setup functions 1 Press the System Menu key 2 Press Copy and Next of Quick Setup Registration 3 Press Change of the function to be registered in Quick Setup 4 Select a key 1 6 allocated on the Quick Setup Registration screen Press Off to delete a key from the Quick ...

Page 341: ... Press Send and Next of Quick Setup Registration 3 Press Change of the function to be registered in Quick Setup 4 Select a key 1 6 allocated on the Quick Setup Registration screen Press Off to delete a key from the Quick Setup 5 Press OK If you overwrite the setting a confirmation screen appears Press Yes Dest Check before Send When performing sending jobs display the confirmation screen of destin...

Page 342: ... Entry Check for New Dest When adding new destination display the entry check screen to check the entered destination The table below shows the available settings Use the procedure below to set entry check for new destination 1 Press the System Menu key 2 Press Send and then Change of Entry Check for New Dest 3 Select Off or On 4 Press OK Item Description RGB Send color documents in RGB sRGB Allow...

Page 343: ...mission copies are forwarded The table below shows the available settings Use the procedure below to set the settings for Forward 1 Press the System Menu key 2 Press Send Next of Send and Forward Change of Forward 3 Select Off or On 4 If you selected On select the conditions for forwarding When E mail is selected a copy of the message is forwarded each time an e mail is sent 5 Press OK Item Detail...

Page 344: ...g a folder Select FTP or SMB press Host Name Path Login User Name and Login Password enter each item and press OK The table below explains the items to be entered If you specify a port number other than the default FTP 21 SMB 139 use the Host name port number format e g FTPhostname 140 To enter the IPv6 address enclose the address in brackets e g 3ae3 9a0 cd05 b1d2 28a 1fc0 a1 10ae 140 NOTE Destin...

Page 345: ...the destination entry is correct and press OK The destination is added to the Address Book Color Setting Color settings for forwarded transmission copies can be set The settings are described below Use the procedure below to set the default Color setting 1 Press the System Menu key 2 Press Send Next of Send and Forward Change of Color setting 3 Select the scanning color mode 4 Press OK NOTE Refer ...

Page 346: ...n be set to PDF A 1a or PDF A 1b 1 Low Quality High Comp to 5 High Quality Low Comp Auto Color Color Grayscale Auto Color Color Black and White Full Color Grayscale Black and White TIFF 1 Low Quality High Comp to 5 High Quality Low Comp Auto Color Color Grayscale Auto Color Color Black and White Full Color Grayscale Black and White JPEG 1 Low Quality High Comp to 5 High Quality Low Comp Auto Color...

Page 347: ...gh Comp PDF and Encryption 4 Press of Compatibility select Acrobat 3 0 and later or Acrobat 5 0 and later 5 When you enter the password to open the PDF file select On of Password to Open Document 6 Press Password enter a password up to 256 characters and then press OK 7 Press Confirmation and enter the password again for confirmation Then press OK 8 When you enter the password to edit the PDF file...

Page 348: ...printing of PDF file impossible Allowed Low Resolution only Only displayed when Acrobat 5 0 and later is selected in Compatibility Can print the PDF file only in low resolution Allowed Can print the PDF file in original resolution Item Detail Not Allowed Cannot change the PDF file Inserting Deleting Rotating Pages Only displayed when Acrobat 5 0 and later is selected in Compatibility Can only inse...

Page 349: ... 2 Press Send Next of Send and Forward Change of E mail Subject 3 Enter a maximum of 60 characters for the e mail subject and press OK FTP Encrypted TX Set whether transmission copies are encrypted before being forwarded Use the procedure below to set the default FTP Encrypted TX 1 Press the System Menu key 2 Press Send Next of Send and Forward Change of FTP Encrypted TX 3 Select Off or On 4 Press...

Page 350: ... a box in the custom box or deletes a box from the custom box For details refer to Using a Custom Box on page 7 2 Default Setting Sets the time at which documents in the custom box are automatically deleted For details refer to Setting the document deletion time on page 7 3 Job Box The following three operations can be done For details refer to each page shown below Quick Copy Proof and Hold page ...

Page 351: ...can Background Density Adj Print Quick Setup Paper Selection Collate Offset Staple Duplex Combine Delete after Printed Send Quick Setup Sending Size FAX TX Resolution File Format Delete after Transmitted Use the procedure below to register the Quick Setup functions 1 Press the System Menu key 2 Press Document Box Removable Memory and Next of Quick Setup Registration 3 Press Next of Store File Prin...

Page 352: ...User Name 9 62 Paper Feed Mode 9 62 Emulation Select the emulation for operating this machine by commands oriented to other types of printers Selection of emulation The printer can emulate PCL 6 KPDL and KPDL Auto Use the procedure below to select the emulation 1 Press the System Menu Key 2 Press Printer Change of Emulation 3 Select the desired emulation 4 Press OK NOTE If user login administratio...

Page 353: ...DL error report setting 1 Press the System Menu Key 2 Press Printer Change of Emulation KPDL or KPDL Auto KPDL Error Report 3 Press On or Off and then press OK 4 Press OK Color Setting You can choose whether status reports are printed in color or black and white Use the procedure below to select the color setting 1 Press the System Menu key 2 Press Printer and then Change of Color Setting 3 Select...

Page 354: ...Press Printer and Change of Toner SaveLevel EcoPrint 3 Select from 1 to 5 for the default Toner SaveLevel EcoPrint 4 Press OK Override A4 Letter Select whether to treat A4 size and Letter which are similar in size as the same size when printing The table below shows the available settings Use the procedure below to specify the override A4 Letter setting 1 Press the System Menu key 2 Press Printer ...

Page 355: ...ss 1 sided 2 sided Bind LongEdge or 2 sided Bind ShortEdge 4 Press OK Copies Set the default number of copies from 1 to 999 Use the procedure below to specify the default number of copies 1 Press the System Menu key 2 Press Printer and Change of Copies 3 Press or the numeric keys to set the default number of copies 4 Press OK Item Description Finish 1 sided No duplex mode 2 sided Bind LongEdge Lon...

Page 356: ... may sometimes wait if there is no information signaling that the last page does not have any more data to be printed When the preset timeout passes the machine automatically prints the document The options are between 5 and 495 seconds Use the procedure below to set the form feed timeout 1 Press the System Menu key 2 Press Printer and Change of Form Feed Timeout 3 Press or to set the Form Feed Ti...

Page 357: ...he available settings Use the procedure below to specify a CR action 1 Press the System Menu key 2 Press Printer and Change of CR Action 3 Press CR Only LF and CR or Ignore CR 4 Press OK Job Name Set whether the job name set in the printer driver is displayed Use the procedure below to set the Job Name 1 Press the System Menu key 2 Press Printer and Change of Job Name 3 Select Off or On 4 Press OK...

Page 358: ...Mode While printing from the computer select how to feed paper when the paper source and type are specified The table below shows the available settings Use the procedure below to select the paper feed mode 1 Press the System Menu key 2 Press Printer and Change of Paper Feed Mode 3 Press Auto or Fixed 4 Press OK Item Description Auto Search the paper source that matches the selected paper size and...

Page 359: ...onfigured Print Report Printable reports are as follows Status Page Check the information including current settings memory installed and optional equipment installed Font List Check the font samples installed in the machine NOTE If user login administration is enabled you can only print by logging in with administrator privileges Status Page Firmware Version ...

Page 360: ...ally print a report of transmission result when a transmission is complete The table below shows the available settings 1 Press the System Menu key 2 Press Report Next of Result Report Setting Next of Send Result Report and then Change of E mail Folder 3 Press Off On or Error Only 4 Press OK Item Description Off No result report printed On Result report automatically printed Transmitted images can...

Page 361: ...Press Report Next of Sending Log History and then Change of Destination 3 To enter a new e mail address press E mail Address Entry Press E mail Address enter the destination e mail address and then press OK 4 To set an address from the address book press E mail Address Book 5 Press Address Book Select the destination from the address book and press OK The selected e mail addresses is displayed 6 P...

Page 362: ...end the log history to the specified destinations manually Use the procedure below to send the log history manually 1 Press the System Menu key 2 Press Report Next of Sending Log History and then Start of Send Log History When the confirmation screen appears press Yes The log history is sent Job Log Subject Set the subject automatically entered when sending log histories by e mail Use the procedur...

Page 363: ...djustment The density for all copying and the density for all sending and storing in document boxes can be made darker or lighter Use the procedures below to adjust the density Copy 1 Press the System Menu key 2 Press Adjustment Maintenance and then Next of Density Adjustment 3 Press Next of Copy 4 Press 3 3 Lighter Darker to adjust density 5 Press OK Send Box 1 Press the System Menu key 2 Press A...

Page 364: ...e System Menu key 2 Press Adjustment Maintenance and then Next of Background Density Adj 3 Press Change of Send Box Auto 4 Press 3 3 Lighter Darker to adjust background density 5 Press OK Drum Refresh Perform Drum Refresh when images show streaking with white lines Use the procedure below to refresh the drum 1 Press the System Menu key 2 Press Adjustment Maintenance 3 Press Next of Drum Refresh 4 ...

Page 365: ...ance and then Change of Correcting Black Line 3 Press Off On Low or On High 4 Press OK System Initialization Initialize the hard disk installed on the machine to return it to the factory defaults Refer to System Initialization on page 9 93 about the initialization procedures Item Description Off No correction performed On Low Correction performed On High Select this item if a streak remains after ...

Page 366: ...below to set the Auto Color Detection Level 1 Press the System Menu key 2 Press Adjustment Maintenance and then Change of Auto Color Correction 3 Press one of keys 1 to 5 Color B W to set the detection level 4 Press OK Color Registration When first installing the machine or moving it to a new location color drift during printing may occur Use this function to correct the color position of each of ...

Page 367: ...ge with the arrows toward the back 5 Press Start to scan the chart 6 When scanning is finished color printing position correction starts 7 When color printing position correction ends press OK Manual Correction To perform more detailed correction follow the steps below 1 Display the Color Registration screen as explained in steps 1 and 2 of Auto Correction 2 Press Next in Manual 3 Press Print of C...

Page 368: ...s OK after color registration is complete Calibration Cycle After Auto Clear has been activated or during printing or while processing Color Registration Calibration Remaining xx seconds may be displayed While this message is displayed the machine makes adjustments to maintain image quality Wait until the message disappears Set the calibration cycle here The setting items are as follows 1 Press th...

Page 369: ... place the printed side down on the platen with the edge with the arrows toward the back 5 Press Start The pattern is read and adjustment begins The second pattern is output 6 Check that the number 2 to 3 is printed at the bottom of the pattern and repeat steps 4 to 6 twice to read patterns 2 and 3 in sequence 7 Press OK in the adjustment end confirmation screen Calibration After prolonged use or ...

Page 370: ... Start Developer Refresh begins 4 Press OK after Developer Refresh is complete Laser Scanner Cleaning If white or color streaks appear on images perform Laser Scanner Cleaning 1 Press the System Menu key 2 Press Adjustment Maintenance and then Next of Laser Scanner Cleaning 3 Press Start Laser Scanner Cleaning begins 4 Press OK after Laser Scanner Cleaning is complete NOTE Waiting time may be long...

Page 371: ...ate The year is displayed in Western notation Use the procedure below to select the date format 1 Press the System Menu key 2 Press Date Timer and then Change of Date Format 3 Select MM DD YYYY DD MM YYYY or YYYY MM DD and press OK NOTE If user login administration is enabled you can only change the settings by logging in with administrator privileges If user login administration is disabled the u...

Page 372: ...are run for a certain period of time automatically reset settings and return to the default setting Auto Panel Reset Select to use Auto Panel Reset or not Use the procedure below to specify the auto panel reset setting 1 Press the System Menu key 2 Press Date Timer and then Change of Auto Panel Reset 3 Press Off or On 4 Press OK NOTE Press or to select the location NOTE If you select a region that...

Page 373: ...ore information on Low Power Mode refer to the Low Power Mode and Auto Low Power Mode on page 2 9 Use the procedure below to set the Low Power Mode 1 Press the System Menu key 2 Press Date Timer and then Low Power Timer 3 Press or the numeric keys to enter the time until Low Power Mode is turned on 4 Press OK Auto Sleep If no job runs for a certain period of time automatically enter Sleep Mode Ref...

Page 374: ...ge 12 8 Auto Error Clear Select whether to use Auto Error Clear or not Use the procedure below to specify the auto error clear setting 1 Press the System Menu key 2 Press Date Timer and then Change of Auto Error Clear 3 Press Off or On 4 Press OK Error Clear Timer If you select On for Auto Error Clear set the amount of time to wait before automatically clearing errors Options are between 5 and 495...

Page 375: ...time for the interrupt clear timer 4 Press OK Error Job Skip Set whether a job for which a Add paper in cassette or Add paper in Multi Purpose tray error occurred when the job was started is automatically skipped after a set period of time elapses The period of time can be set within the range 5 to 90 seconds increments of 5 seconds The procedure for setting the Error Job Skip is explained below 1...

Page 376: ...in Address Number 4 Press or numeric keys to enter a particular Address Number 1 2500 To have the number assigned automatically enter 0000 5 Press OK The screen shown in step 3 reappears 6 Press Change of Name 7 Enter the destination name up to 32 characters to be displayed on the Address Book and press OK The screen shown in step 3 reappears 8 Press E mail to add an e mail address SMB to add a fo...

Page 377: ...s enclose the address in brackets e g 3ae3 9a0 cd05 b1d2 28a 1fc0 a1 10ae 140 NOTE Refer to the Character Entry Method on page Appendix 6 for details on entering characters Item Description Max No of Characters Host Name FTP server host name or IP address 64 Path Path for the file to be stored e g User ScanData If no path is entered the file is stored in the home directory 128 Login User Name User...

Page 378: ...tion entry is correct and press Save The destination is added to the Address Book To register the registered address in a one touch key press Yes in the pop up screen that appears after Save is pressed Item Description Max No of Characters Host Name If you specify a port number other than the default 139 use the Host name port number format e g SMBhostname 140 To enter the IPv6 address enclose the...

Page 379: ...up is added to the Address Book To register the registered address in a one touch key press Yes in the pop up screen that appears after Save is pressed NOTE Before adding a group in the Address Book the contacts to be included in the group must be added first Up to 100 destinations for the e mail 500 destinations for the FAX and a total of 10 destinations for the FTP and SMB can be registered per ...

Page 380: ...tion and press Delete Press Yes on the screen to confirm the deletion 4 After you have completed the changes press Save 5 Press Yes in the change confirmation screen to register the changed group Deleting a Contact or Group Repeat Steps 1 to 3 press Delete Press Yes on the screen to confirm the deletion Deletion is performed Adding a Destination on One Touch Key One Touch Key Add a new destination...

Page 381: ... Destination and then Add Edit of One Touch Key 3 Select a One Touch Key number 0001 to 1000 for the destination Pressing Quick No Search key or No enables direct entry of a One Touch Key number The procedure differs depending on the details to be edited Changing the Registered Information 1 Press Add Edit 2 Select a new destination Contact or group Pressing Detail shows the detailed information o...

Page 382: ...table below shows the available settings Use the procedure below to specify the Narrow Down settings 1 Press the System Menu key 2 Press Edit Destination Next of Address Book Defaults and then Change of Narrow Down 3 Select the type of destination filter 4 Press OK Item Detail No Displays the destination list in order of the registered number Name Displays the destination list in order of the regi...

Page 383: ...ss book to Machine Address Book or Ext Address Book LDAP address book 1 Press the System Menu key 2 Press Edit Destination Next of Address Book Defaults and then Change of Address Book Type 3 Select the items that you want to set from Machine Address Book or Ext Address Book and press OK ...

Page 384: ...the System Menu key 2 Press and then Internet 3 Press Next of Browser Environment 4 To set your home page press Change of Home Page press URL enter the URL and then press OK Press OK again NOTE If the user authentication screen appears enter your login user name and password and then press Login For this you need to login with administrator privileges The login user name and login password are bot...

Page 385: ...rotocols 1 If the same proxy server will not be used remove the checkmark from Use the Same Proxy Server for All Protocols To set a proxy server HTTP 1 Press Keyboard of Proxy Server HTTP enter the proxy address and press OK 2 Press Keys and enter the port number To set a proxy server HTTPS 1 Press Keyboard of Proxy Server HTTPS enter the proxy address and press OK 2 Press Keys and enter the port ...

Page 386: ...6 When the confirmation screen appears press Yes Installation of the application begins Depending on the application being installed the installation may take some time Once the installation ends the original screen reappears 7 To install another application repeat steps 5 to 6 8 To remove the USB memory press Remove Memory and wait until the Removable Memory can be safely removed message appears ...

Page 387: ...unching Applications You can launch any application for which Activate is set Use the procedure below to launch an application 1 Press the Application key A list of available applications appears on the touch panel 2 Press the key for the application to be launched The application starts up 3 To exit the application press 4 When the application exit confirmation screen appears press Yes NOTE If th...

Page 388: ...pressing Detail 4 When the deletion confirmation screen appears press Yes The application is deleted CAUTION Always exit the application to be deleted before deleting the application Refer to Activating Deactivating Application on page 9 91 NOTE If the user authentication screen appears enter your login user name and password and then press Login For this you need to login with administrator privi...

Page 389: ...Boxes data stored in the Document Box addresses in the Address Book user property account information and settings NOTE This item will not be displayed if the optional Data Security Kit is installed Refer to the Data Security Kit E Operation Guide on the bundled DVD about the functions added when the Data Security Kit is installed and related procedures Using Network Print Monitor allows you to ba...

Page 390: ... the machine Use the procedure below 1 Press the System Menu key 2 Press System Next of Network Check the host name displayed under Host Name TCP IP Select whether or not to use TCP IP The default setting is Off Use the procedure below 1 Press the System Menu key 2 Press System Next of Network and then Next of TCP IP Setting 3 Press Change of TCP IP 4 Press On or Off and then press OK IMPORTANT Af...

Page 391: ... address using the numeric keys 12 Press Default Gateway and enter the address using the numeric keys 13 Check if all the address entries are correct and press OK Bonjour Settings Select whether or not to use Bonjour The default setting is Off Use the procedure below 1 Press the System Menu key 2 Press System Next of Network and then Next of TCP IP Setting 3 Press Change of TCP IP 4 Press On and t...

Page 392: ... Network and then Next of TCP IP Setting 3 Press Next of IPv6 4 Press Next of Manual Setting 5 Press IP Address Manual to enter IP address The format of the IPv6 address is a sequence of numbers 128 bit in total separated by colons e g 2001 db8 3c4d 15 1a2c 1a1f 6 Press OK Press Keys of Prefix Length 0 128 to enter the prefix length using the numeric keys 7 Press Default Gateway to enter the defau...

Page 393: ...HCP IPv6 Settings are available when selecting On for TCP IP IPv6 The default setting is On Use the procedure below 1 Press the System Menu key 2 Press System Next of Network and then Next of TCP IP Setting 3 Press Next of IPv6 4 Press Change of DHCP 5 Press On or Off of DHCP When selecting On IP Address Stateful appears 6 Press OK IMPORTANT After changing the setting restart the network from the ...

Page 394: ...elect whether or not to send documents using SMB When selecting On set the SMB default Port Number Use the SMB default port 139 In Windows Vista or Windows 7 change to 445 On Port 139 N i FAX Option Select whether or not to use i FAX On N LDAP Select whether or not to use LDAP Off N SNMP Select whether or not to communicate using SNMP On Y SNMPv3 Select whether or not to communicate using SNMPv3 O...

Page 395: ...ge of NetWare 3 Press On 4 Press the key for the frame type you want to use 5 Press OK AppleTalk Select the Apple Talk network connection The default setting is On Use the procedure below 1 Press the System Menu key 2 Press System Next of Network and then Change of AppleTalk 3 Press On or Off 4 Press OK IMPORTANT After changing the setting restart the network from the system menu or turn the machi...

Page 396: ...SD Web service The default setting is On Use the procedure below 1 Press the System Menu key 2 Press System Next of Network and then Change of Enhanced WSD 3 Press On or Off 4 Press OK IMPORTANT After changing the setting restart the network from the system menu or turn the machine OFF and then ON For detailed information on restarting the network refer to Restart Network on page 9 106 IMPORTANT A...

Page 397: ...r 3 9 105 SSL Select whether or not to use SSL The default setting is On Use the procedure below 1 Press the System Menu key 2 Press System Next of Network Next of Secure Protocol and then Next of SSL 3 Press On or Off 4 Press OK IMPORTANT After changing the setting restart the network from the system menu or turn the machine OFF and then ON For detailed information on restarting the network refer...

Page 398: ...ow 1 Press the System Menu key 2 Press System Next of Network Next of Secure Protocol and then Change of HTTP Security 3 Press HTTP or HTTPS or HTTPS Only 4 Press OK NOTE IPP must be set to On in Protocol Detail on page 9 98 IMPORTANT After changing the setting restart the network from the system menu or turn the machine OFF and then ON For detailed information on restarting the network refer to R...

Page 399: ...dded Web Server RX NOTE LDAP must be set to On in Protocol Detail on page 9 98 Item Description Off Do not use security employed by the LDAP server SSL TLS Encryption is applied any data communication To enable LDAP security the LDAP port may have to be changed according to the server settings Typically 636 for SSL TLS is well known LDAP port STARTTLS Encryption is applied any data communication T...

Page 400: ...System Next of Network Next of Secure Protocol and then Change of POP3 Security User 1 3 Press Off SSL TLS or STARTTLS 4 Press OK POP3 Security User 2 Set the protocol that can be used on the POP3 port This setup is available when SSL is On The default setting is Off For the procedure for selecting the POP3 Security User 2 Setting see POP3 Security User 1 Item Description Off Do not use security e...

Page 401: ...ystem Menu key 2 Press System Next of Network and then Change of IPSec 3 Press On 4 Press OK IMPORTANT After changing the setting restart the network from the system menu or turn the machine OFF and then ON For detailed information on restarting the network refer to Restart Network on page 9 106 NOTE If the user authentication screen appears enter your login user name and password and then press L...

Page 402: ...lf 10BASE T Full 100BASE TX Half 100BASE TX Full or 1000BASE T as the LAN interface 4 Press OK Restart Network To restart the network card of the device follow the steps below 1 Press the System Menu key 2 Press System Next of Network and then Start of Restart Network IMPORTANT After changing the setting restart the network from the system menu or turn the machine OFF and then ON For detailed info...

Page 403: ... B1 USB Device The default setting is Unblock Use the procedure below to specify the USB Device setting 1 Press the System Menu key 2 Press System Next of Interface Block Setting and then Change of USB Device 3 Press Block 4 Press OK Optional interface This locks and protects the optional interface slots OPT1 or OPT2 The default setting is Unblock Use the procedure below to specify the optional in...

Page 404: ...y other cables Do not turn off the main power during sanitization If the main power is turned off sanitization will automatically resume when the power is turned on but complete sanitization cannot be guaranteed Category Data erased Devices jobs Job settings set by user Network settings Image data saved in document boxes etc Data registered in one touch keys Job logs User information user lists ad...

Page 405: ...n the screen Hard Disk Initialization When the optional Data Security kit is installed Hard Disk Initialization is added to the Data Security settings For details refer to the Data Security Kit E Operation Guide on the bundled DVD NOTE If the user authentication screen is displayed enter your login user name and password and press Login You must log in with administrator authority The login user n...

Page 406: ...tion screen appears press Yes Checking Application Details Use the procedure below to check the details of an application 1 Press the System Menu key 2 Press System and then Next of Optional Function 3 Select the application you want to check the details of and press Detail You can now view detailed information on the selected application NOTE If the user authentication screen appears enter your l...

Page 407: ...d keys or characters appear on the touch panel Operation can also be made by pressing any numeric key corresponding to the number displayed e g Press the 2 key to adjust zoom Follow the instructions on the screen for subsequent operations NOTE Accessibility can be used only with Copying and Sending registered on the Quick Setup screen To set functions other than those displayed in the accessibilit...

Page 408: ...Default Setting System Menu 9 112 ...

Page 409: ...10 1 10 Management This chapter explains the following operations User Login Setting 10 2 Job Accounting Setting 10 20 ...

Page 410: ...y and log in as a user for whom the function is not prohibited First User Login Administration Follow these steps for the first user login administration Enable user login administration page 10 2 Add a user page 10 5 Log out page 10 4 The registered user logs in for operations page 10 3 User Login This enables user login administration Select one of the following authentication methods Use the pr...

Page 411: ...elect authentication method Local Authentication Network Authentication Expansion Authentication Add Edit Status NTLM Ext Domain Default Domain Host Name Host 12 12 2011 10 10 NOTE If the login user name and password are rejected check the following settings Network Authentication setting of the machine User property of the Authentication Server Date and time setting of the machine and the Authent...

Page 412: ... is automatically executed in the following cases When the Power key is pressed to enter the sleep mode When auto sleep is activated When auto panel reset is activated When auto low power mode is activated When low power mode is activated by pressing the Energy Saver key NOTE If Job Accounting is enabled you can browse the number of pages printed and the number of pages scanned by pressing Check C...

Page 413: ...rations that need any E mail function Local Authorization Set usage authority for each user Local Authorization must be enabled Refer to page 10 9 Use of the following items can be restricted Print Restriction Select whether or not use of the print function of the printer is prohibited Print Restriction Color Select whether or not use of the print function color of the printer is prohibited Copy R...

Page 414: ...lt one of each default user with machine administrator rights and administrator privileges is already stored Each user s properties are Machine Administrator User Name DeviceAdmin Login User Name 2500 Login Password 2500 Access Level Machine Administrator Administrator User Name Admin Login User Name Admin Login Password Admin Access Level Administrator Upper case and lower case letters are distin...

Page 415: ...nt Name Account ID Detail Name Sort 00002000 00005000 00003000 00004000 Status 02 03 04 05 Account Account Account Account 01 Account 00001000 Other Account 12 12 2011 10 10 NOTE Select Name and ID from the Sort pull down menu to sort the account list Press Search Name or Search ID to search by account name or account ID User Local Authorization Print Restriction Send Restriction Copy Restr Full C...

Page 416: ...ties you wish to change The procedure differs depending on the details to be edited Changing user information 1 Press Detail 2 Refer to steps 6 to 19 of Adding a User Local User List to change a user property 3 Press Save 4 Press Yes in the registration confirmation screen The user information is changed NOTE To change the user information of the machine administrator you must log in with machine ...

Page 417: ...he present status 4 Press Save to finalize changed user properties Local Authorization Select whether or not to use Local Authorization Use the procedure below 1 Press the System Menu key 2 Press User Login Job Accounting 3 If the user authentication screen appears enter your login user name and password and then press Login For this you need to login with administrator privileges The login user n...

Page 418: ...ation Set Set restrictions of the machine usage by each individual group registered in the authentication server Group Authorization Use the group authorization Use the procedure below 1 Press the System Menu key 2 Press User Login Job Accounting 3 If the user authentication screen appears enter your login user name and password and then press Login For this you need to login with administrator pr...

Page 419: ...Enter the ID displayed on the group list between 1 and 4294967295 Group Name Enter the name displayed on the group list up to 32 characters Access Level Select Administrator or User for group access privileges Print Restriction Select whether or not to reject usage of print functions for the printer Print Restriction Color Select whether or not to reject usage of the color print functions for the ...

Page 420: ...al Use the procedure below 1 Press the System Menu key 2 Press User Login Job Accounting 3 If the user authentication screen appears enter your login user name and password and then press Login For this you need to login with administrator privileges The login user name and login password are both set to 2500 in the factory default state 4 Press Next of User Login Setting Next of Guest Authorizati...

Page 421: ...re the user belongs Authorization Rules Set usage authority for each user Use of the following items can be restricted Print Restriction Select whether or not use of the print function of the printer is prohibited Print Restriction Color Select whether or not use of the print function color of the printer is prohibited Copy Restriction Select whether or not use of the copy print function is prohib...

Page 422: ...nd press OK 9 Press Next of Authorization Rules 10 Press Change of Print Restriction 11 Select Reject Usage or Off and press OK 12 Repeat steps 11 and 12 to set Print Restriction Color Copy Restriction Copy Restriction Color Copy Restriction Full Color Send Restriction Fax TX Restriction Storing Restr in Box and Storing Restr in Memory 13 Press Close 14 Press Save NOTE Refer to the Character Entry...

Page 423: ...s Login For this you need to login with administrator privileges The login user name and login password are both set to 2500 in the factory default state NOTE To obtain the network user property from the LDAP server Network Authentication must be selected for the authentication method in User Login on page 10 2 Select On for LDAP in Protocol Detail on page 9 98 Item Description Server Name 1 Enter...

Page 424: ...type to Kerberos press Authentication Type and set the authentication method 15 Press Search Timeout to set the amount of time to wait before time out 16 Press or the numeric keys to enter the time and press OK 17 Press LDAP Security to select the type of encryption according to the type of security employed by the LDAP server 18 Select Off SSL TLS or STARTTLS and press OK User Login Job Accountin...

Page 425: ...hen Change of Simple Login 5 Select On or Off 6 Press OK Simple Login Key Register a user for simple login You can add Up to 20 users Use the procedure below 1 Press the System Menu key 2 Press User Login Job Accounting 3 If the user authentication screen appears enter your login user name and password and then press Login For this you need to login with administrator privileges The login user nam...

Page 426: ...2 B 03 C Close Delete Add Edit User Login Job Accounting Simple Login Key 1 2 12 12 2011 10 10 Simple Login Key Display Name Save Icon Password Login Change User Status Change Change Change Cancel Back Off 12 12 2011 10 10 Male 1 NOTE Refer to the Character Entry Method on Appendix 6 for details on entering characters Simple Login Key User Assing the user to the Simple Login key Select the user ty...

Page 427: ...ss OK 12 Press Change of Icon 13 Select the user icon to be displayed and press OK 14 Press Save Status User Name Domain OK Keys Simple Login Key User Enter login user name and password Cancel Back Login User Name Login Password Keys domain 1 0099 12 12 2011 10 10 NOTE Refer to the Character Entry Method on Appendix 6 for details on entering characters Cancel OK Male 1 Simple Login Key Icon Set th...

Page 428: ...Setup Follow these steps for the first job accounting setup Enable job accounting page 10 20 Add an account page 10 22 Log out page 10 21 Other users login for operations page 10 21 Job Accounting Enable job accounting Use the procedure below to specify the job accounting setting 1 Press the System Menu key 2 Press User Login Job Accounting 3 If the user authentication screen appears enter your lo...

Page 429: ...t on page 10 3 If the user has already registered the account information the account ID entry would be skipped Refer to Adding a User Local User List on page 10 5 2 Proceed to complete the rest of the steps Logout When the operations are complete press the Authentication Logout key to return to the account ID entry screen Status Check Counter Login 12 12 2011 10 10 NOTE If you entered a wrong cha...

Page 430: ...ount ID 8 Activate or deactivate restriction Refer to Restricting the Use of the Machine on page 10 24 9 Press Save to add a new account on the Account List Item Description Account Name Enter the account name up to 32 characters Account ID Enter the account ID as many as eight digits between 0 and 99999999 Restriction This Prohibits printing scanning or restricts the number of sheets to load Refe...

Page 431: ... the Machine to change account information 3 Press Save 4 Press Yes in the registration confirmation screen The account information is changed Deleting an account 1 Press Delete 2 Press Yes To delete the account User Login Job Accounting Accounting List 1 2 Register an account that is permitted to use this machine Maximum 1000 Search Name Search ID Account Name Account ID Detail Name Sort 00001000...

Page 432: ...s OK Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available The items that can be restricted differ depending on whether Split or Total is selected for Copy Printer Count on page 10 24 Restriction Items Split selected for Copy Printer Count Item Detail Copy Restriction Total Limits the total number of sheets used...

Page 433: ...ts the total number of sheets used for copying and printing Print Restr Full Color Limits the number of sheets used for full color printing Print Restr SingleColor Limits the number of sheets used for single color printing Scan Restriction Others Limits the number of sheets scanned excludes copying FAX TX Restriction Limits the number of sheets sent by fax This is displayed when the optional fax k...

Page 434: ...s Next of Job Accounting Setting Next of Default Setting and then Change of Apply Limit 5 Select Immediately Subsequently or Alert Only 6 Press OK Default Counter Limit When you add a new account you can change the default restrictions on the number of sheets used You can set any number from 1 to 9 999 999 in 1 sheet increments The items that can be set differ depending on whether Split or Total i...

Page 435: ...s used for single color copying Print Restriction Total Sets the default restriction on the total number of sheets used for color and black and white printing Print Restr Full Color Sets the default restriction on the number of sheets used for color printing Scan Restriction Others Sets the default restriction on the number of sheets used for scanning excludes copying FAX TX Restriction Sets the d...

Page 436: ...se Count by Paper Size and Count by Duplex Combine to check the number of pages used For copying you can check the pages used for black and white full color and single color copying as well as the total pages used For printing you can check the pages used for black and white and full color printing as well as the total pages used You can use Count by Paper Size to check the number of pages used in...

Page 437: ...nfirm the count and press Close 7 Press Start of Counter Reset to reset the counter 8 Press Yes on the screen to confirm the reset The counter is reset Each Job Accounting This counts the number of pages for each account and resets the counts by account Use the procedure below to display and reset the counter 1 Press the System Menu key 2 Press User Login Job Accounting 3 If the user authenticatio...

Page 438: ...gin with administrator privileges The login user name and login password are both set to 2500 in the factory default state 4 Press Next of Job Accounting Setting Next of Default Setting Next of Count by Paper Size Change of Paper Size 1 to 5 and then On User Login Job Accounting Each Job Accounting 2 2 Maintain a separate counter for each account department Search Name Search ID Account Name Accou...

Page 439: ...pe to specify media type 7 Select the media type and press OK 8 Press OK User Login Job Accounting Paper Size 1 Select the paper sizes and types to count On Off Cancel OK A5 Plain Media Type B4 A3 A4 B5 Folio Letter Statement Ledger Legal Status 12 12 2011 10 10 ...

Page 440: ...low to print a job accounting report 1 Check that Letter or A4 paper is loaded in the cassette 2 Press the System Menu key 3 Press User Login Job Accounting 4 If the user authentication screen appears enter your login user name and password and then press Login For this you need to login with administrator privileges The login user name and login password are both set to 2500 in the factory defaul...

Page 441: ...ey to check the number of sheets printed and scanned You can check the number of pages printed in each paper size by pressing Printed Pages by Paper Size Counter Status Close Print Status Page Printed Pages Black White Total Printer Copy Scanned Pages Originals Total FAX Copy 1800 200 600 FAX Full Color SingleColor Total Others 1000 600 300 100 800 500 200 100 200 100 100 0 2000 1200 600 200 1000 ...

Page 442: ...Management 10 34 ...

Page 443: ...11 1 11 Maintenance This chapter describes cleaning and toner replacement Regular Maintenance 11 2 Cleaning 11 10 ...

Page 444: ...ent the yellow toner container 1 Open the front cover NOTE For the toner container always use a genuine toner container Using a toner container that is not genuine may cause image defects and product failure The memory chip in the toner container of this product stores information necessary for improving customer convenience operation of the recycling system for used toner containers and planning ...

Page 445: ...Maintenance 11 3 11 2 Gently lift the toner container and remove 3 Insert it into the provided plastic disposal bag 4 Remove the new toner container from the box C M K Y ...

Page 446: ... in the same way 6 Hold the toner container vertically with both hands and shake up and down about 5 times Reverse the top and bottom of the toner container and shake again in the same way 7 Hold the toner container horizontally and shake from side to side about 5 times 8 Hold the toner container with both hands and gently push it all the way in K M C Y ...

Page 447: ...way in 10 Close the front cover NOTE Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations ...

Page 448: ...pen the front cover 2 Grasp the tab under the cap and pull out the waste toner tray 3 Close the cap and insert into the provided plastic disposal bag 4 Gently remove the new waste toner box from its packaging and open the cap CAUTION Do not attempt to incinerate the toner container or the waste toner box Dangerous sparks may cause burns ...

Page 449: ...ner box all the way in 7 Close the front cover NOTE Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations ...

Page 450: ...need to be replenished with staples Follow the steps below to refill staples 1 Open the staple cover 2 Remove the staple cartridge holder 3 Remove the empty staple cartridge from the staple cartridge holder NOTE If the Staple Unit runs out of staples contact your service representative or the place of purchase NOTE The staple cartridge can only be removed when it contains no more staples ...

Page 451: ...1 4 Insert the new staple cartridge into the staple cartridge holder 5 Re install the staple cartridge holder The staple cartridge holder will click into place when it has been inserted correctly 6 Close the staple cover ...

Page 452: ...en Wipe the backside of the platen cover the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent Platen Cover Glass Platen CAUTION For safety always unplug the power cord before cleaning the machine IMPORTANT Do not use thinner or other organic solvents ...

Page 453: ...ment 2 Open the document processor and wipe the slit glass a NOTE Wipe the slit glasses with the dry accessory cloth Do not use water soap or solvents for cleaning 1 Open the document processor 2 Clean the slit glass surface and the white reading guide on the document processor with the dry accessory cloth 3 Close the document processor and press End Note that dirty glass and sheet may cause black...

Page 454: ...intenance 11 12 3 Wipe the white guide b on the document processor 4 Close the document processor top cover and return the cleaning cloth to the cleaning cloth compartment 5 Press End on the touch panel b ...

Page 455: ...12 1 12 Troubleshooting This chapter explains how to solve problems with the machine Solving Malfunctions 12 2 Responding when Messages 12 8 Clearing Paper Jams 12 18 ...

Page 456: ...8 Is the machine in Sleep mode Press the Power key to recover the machine from Sleep mode 2 10 Blank sheets are ejected Are the originals loaded correctly When placing originals on the platen place them face down and align them with the original size indicator plates 2 40 When placing originals in the optional document processor place them face up 2 42 Check that the settings of the application so...

Page 457: ...Photo 3 10 Texts are not clearly printed Did you choose appropriate image quality for the original Select appropriate image quality 3 10 Black or color dots appear on the white background when white original is scanned Is the platen or the document processor dirty Clean the platen or the document processor 11 10 Run Laser Scanner Cleaning 9 74 Printouts are fuzzy Is the machine being used in condi...

Page 458: ...per often jams Is the paper loaded correctly Load the paper correctly 2 29 2 32 Turn the orientation 180 degrees around in which the paper is positioned xxxviii 2 29 2 32 Is the paper of the supported type Is it in good condition Remove the paper turn it over and reload it 2 29 Is the paper curled folded or wrinkled Replace the paper with new paper 2 29 Are there any loose scraps or jammed paper i...

Page 459: ... 3 Was the machine powered on before the printer cable was connected Power on the machine after connecting the printer cable 2 3 Is the print job paused Resume printing 8 3 Cannot print with USB memory USB memory not recognized Is the USB host blocked Select Unblock in the USB host settings 9 107 Check that the USB memory is securely plugged into the machine Dirt on the top edge or back of the pap...

Page 460: ...r toner is empty Do you want to continue printing in black and white If the black toner is remained the machine continues printing in black and white by selecting Print in Black and White of Color Toner Empty Action 9 16 The machine makes a clicking sound before starting to print or after printing The machine is adjusting itself It is not a machine failure The previous image remains and lightly pr...

Page 461: ...he folder sharing settings been configured properly Check sharing settings and access privileges under the folder properties 3 24 Has the SMB protocol been set to On Set the SMB protocol setting to On 3 24 Has the Host Name been entered properly Check the name of the computer to which data is being sent 3 24 Has the Path been entered properly Check the share name for the shared folder 3 24 Has the...

Page 462: ...t administrator Add paper in cassette Is the indicated cassette out of paper Load paper Select the available paper Press Continue to print 2 28 Add paper in Multi Purpose tray Is the paper of the selected size loaded in the multi purpose tray Load paper Select the available paper Press Continue to print 2 32 Adjusting Scanner The machine is under the adjustment to maintain its quality Please wait ...

Page 463: ...work Check the network and SMB settings The network cable is connected The hub is not operating properly The server is not operating properly Host name and IP address Port number 2 3 Is the account information user ID password used to access the shared folder to which the scanned image is to be sent incorrect Check the following settings of the PC to which the scanned image is to be sent Host name...

Page 464: ...ure Call service Check the document processor Is the document processor open Close the document processor Is the top cover of the document processor open Close the document processor cover Check the paper in the multi purpose tray The paper size is different Set selected size paper and press Continue 2 32 Check waste toner box The waste toner box is not installed correctly Set it correctly 11 6 Is...

Page 465: ...was incorrect when processing the job externally The job is canceled Press End Incorrect Login User Name or Password The login user name or password was incorrect when processing the job externally The job is canceled Press End Job separator tray is full of paper Is the acceptable storage capacity exceeded Remove the paper and press Continue Printing then resumes Job Accounting restriction exceede...

Page 466: ... 12 18 Performing Drum Refresh The machine is under the adjustment to maintain its quality Please wait Preparing to print The machine is under the adjustment to maintain its quality Please wait Regulating the temperature The machine is under the adjustment to maintain its quality Please wait Removable memory error Is writing to a removable memory prohibited An error occurred in the removable memor...

Page 467: ...rror has occurred during transmission The job is canceled Press End Refer to Responding to Send Error for the error code and corrective actions 12 15 Staple is empty Has the document finisher run out of staples If the staples are depleted the machine will stop and the location of staple depletion will be indicated on the touch panel Leave the machine on and follow the instructions to replace the s...

Page 468: ...er container Unknown toner installed Is the installed toner container our own brand We will not be liable for any damage caused by the use of third party supplies in this machine Unknown Toner Installed PC C M Y K Does the installed toner container s regional specification match the machine s Install the specified container Warning low memory Cannot start the job Try again later You cannot use thi...

Page 469: ...nd login password Host name Path 3 24 Failed to send the e mail Failed to send i FAX Check the following on the Embedded Web Server RX SMTP login user name and login password POP3 login user name and login password Failed to send via FTP Check the FTP settings Login user name and login password Path Folder share permissions of the recipient 1103 Failed to send via SMB Check the SMB settings Login ...

Page 470: ...1131 Failed to send via FTP Select On of the secure protocol settings on the Embedded Web Server RX 2 26 1132 Failed to send via FTP Check the following of the FTP server Is FTPS available Is the encryption available 2 26 2101 Failed to send via SMB Failed to send via FTP Check the network and SMB settings Check the network and FTP settings The network cable is connected The hub is not operating p...

Page 471: ...led to send the e mail Failed to send i FAX Check the e mail size limit of the SMTP settings on the Embedded Web Server RX 2 26 3101 Failed to send the e mail Failed to send i FAX Check the authentication methods of both the sender and the recipient Failed to send via FTP Check the network The network cable is connected The hub is not operating properly The server is not operating properly 3201 Fa...

Page 472: ...ove the paper from the paper ejector 2 Open main unit right cover 1 and remove the paper Remove the paper from the multi purpose tray 3 Open fuser cover A1 and remove the paper 4 Close the cover Status 12 12 2011 10 10 JAM Paper jam 02 04 1 Remove the paper from the paper ejector 2 Open main unit right cover 1 and remove the paper Remove the paper from the multi purpose tray 3 Open fuser cover A1 ...

Page 473: ...bsequent jamming Discard paper that has jammed in the optional document finisher A page affected by a paper jam will be printed again Cassette 1 Follow the steps below to clear paper jams in cassette 1 1 Pull up right cover 1 lever and open the right cover 1 2 Remove the jammed paper 3 Pull out cassette 1 CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as th...

Page 474: ...r If the paper tears remove every loose scrap from inside the machine 5 Push cassette 1 back in place securely 6 Close right cover 1 Cassette 2 Follow the steps below to clear paper jams in cassette 2 1 Open right cover 2 2 Remove the jammed paper ...

Page 475: ...inside the machine 5 Push cassette 2 back in place securely 6 Close right cover 2 Optional Cassettes 3 and 4 Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder 1 Open right cover 3 2 Remove the jammed paper If the paper tears remove every loose scrap from inside the machine ...

Page 476: ...per 5 Push the cassette back in place securely 6 Close right cover 3 Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray 1 Remove all sheets of paper from the multi purpose tray 2 If paper is jammed inside pull the paper toward you to remove ...

Page 477: ...Troubleshooting 12 23 12 3 Pull up right cover 1 lever and open the right cover 1 4 Remove the jammed paper If the paper tears remove every loose scrap from inside the machine 5 Close right cover 1 ...

Page 478: ...x unit Follow the steps below to clear paper jams in the duplex unit 1 Pull up right cover 1 lever and open the right cover 1 2 While turning the release lever open the duplex unit 3 Remove the jammed paper 4 Close right cover 1 ...

Page 479: ... 2 Remove the jammed paper 3 Open the fuser cover and remove the jammed paper If the paper tears remove every loose scrap from inside the machine 4 If jammed paper is seen through the paper ejection slot pull it toward your side to remove it CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned ...

Page 480: ...Troubleshooting 12 26 5 Push the fuser cover back in place and close right cover 1 ...

Page 481: ...ginal tray 2 Open the document processor top cover 3 Remove the jammed original If the original tears remove every loose scrap from inside the machine If the original is difficult to remove turn the dial The original will scroll out to a position where it can be removed easily If the original tears remove every loose scrap from inside the machine ...

Page 482: ...it 5 Remove the jammed original If the original tears remove every loose scrap from inside the machine 6 Put the reverse unit back in its original place 7 Close the document processor top cover 8 Reload the originals on the document processor tray ...

Page 483: ...ears remove every loose scrap from inside the machine 3 If jammed paper is seen through the paper ejection slot of the job separator pull it toward your side to remove it If the paper tears remove every loose scrap from inside the machine 4 Push the fuser cover back in place and close right cover 1 CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is ...

Page 484: ...hooting 12 30 Bridge Unit Option If a paper jam occurs in the optional bridge unit follow the steps below to remove the jam 1 Open the bridge unit cover and remove the jammed paper 2 Close the bridge unit cover ...

Page 485: ...paper jam occurs in the optional document finisher follow the steps below to remove the jam 1 If jammed paper is seen through the paper ejection slot pull it toward your side to remove it 2 Open the top cover 3 Remove the jammed paper 4 Close the top cover ...

Page 486: ...tion panel remove the jammed staples Follow the steps below to remove jammed staples 1 Open the staple cover 2 Remove the staple cartridge holder 3 Open the cover plate A of the staple cartridge holder and remove any jammed staples 4 Close the cover plate A of the staple cartridge holder into its original position A ...

Page 487: ...Troubleshooting 12 33 12 5 Re install the staple cartridge holder The staple cartridge holder will click into place when it has been inserted correctly 6 Close the staple cover ...

Page 488: ...Troubleshooting 12 34 ...

Page 489: ...Appendix 1 Appendix Optional Equipment Appendix 2 Character Entry Method Appendix 6 Paper Appendix 9 Specifications Appendix 17 Glossary Appendix 23 ...

Page 490: ...pment Overview of Optional Equipment The following optional equipment is available for the machine PF 790 Paper Feeder 500 sheet x 2 IB 50 Gigabit Ethernet Board FAX System W MM 16 128 Expansion Memory DF 470 Document Finisher ...

Page 491: ...Appendix 3 Key Counter DT 730 Document Table ...

Page 492: ...erent telephone lines which will enable quicker message transmission to a number of recipients If one of the lines is dedicated to receiving the busy line time can be reduced For further details refer to Fax System W Operation Guide MM 16 128 Expansion Memory Image storage memory 128 MB that allows the machine to receive more pages of incoming faxed originals Expansion memory should only be instal...

Page 493: ...ot be decoded by ordinary output or operations USB Keyboard A USB keyboard can be used to enter information into the text fields on the operation panel A special mount is also available to install the keyboard on the MFP Please contact your dealer or service representative for information on keyboards that are compatible with your MFP before you purchase one DT 730 Document Table Place original or...

Page 494: ...same steps Status Use the keyboard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 128 12 12 2011 10 10 1 2 4 5 6 7 8 9 10 11 3 No Display Key Description 1 Display Displays entered characters 2 Limit Display Displays maximum number of characters 3 Cursor Key Press to move the cu...

Page 495: ...Lower case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 128 12 12 2011 10 10 Status Use the keyboard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6 7 8 9 0 _ Input characters Limit characters 0 128 12 12 2011 10 10 12 No Display Key Description 12 To enter a number or symbol...

Page 496: ...Backspace Upper case Lower case No Symbol Space Cancel OK Lower case L _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 1 128 12 12 2011 10 10 Status Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6 7 8 9 0 q w e r t y u i o p a s d f g h j k l z x c v b n m _ List Input characters Limit characters 4 128 12 12 20...

Page 497: ...er may result in unsatisfactory output Supported types Supported paper sizes No of sheets Plain paper 60 to 256 g m2 Recycled paper 60 to 256 g m2 A3 B4 A4 A4 R B5 B5 R A5 R Ledger Legal Oficio II Letter Letter R Statement R Folio 8K 16K 216 340 mm 550 64 g m2 500 80 g m2 Supported types Supported paper sizes No of sheets Plain paper 60 to 256 g m2 Recycled paper 60 to 256 g m2 Colored paper 60 to...

Page 498: ...redients Do not use paper such as paper that has been coated or surface treated or paper that contains plastic or carbon Those types of paper may produce harmful fumes from the heat of printing and may damage the drum Be sure to use the standard paper that contains at least 80 pulp i e not more than 20 of the total paper content consists of cotton or other fibers Supported Paper Sizes Paper of the...

Page 499: ...ay cause excessive wear of the machine Mixed paper weight i e thickness may cause several sheets to be supplied at once accidentally and may also cause blurring or other printing problems if the toner fails to adhere correctly Multi Purpose Tray Cassette or Multi Purpose Tray A6 R 105 148 mm A3 297 420 mm B6 R 128 182 mm B4 257 364 mm Hagaki 100 148mm A4 297 210 mm Oufuku hagaki 148 200 mm A4 R 21...

Page 500: ...d box Put a pallet under the carton to keep it raised above the floor Especially during rainy seasons keep the paper a sufficient distance away from wooden or concrete floors Before using paper that has been stored keep it at the proper moisture level for at least 48 hours Do not store paper where it is exposed to heat sunlight or dampness Other Paper Specifications Porosity The density of the pap...

Page 501: ...en using these paper and media choose those that are designed specifically for copiers or page printers such as laser printers Use the multi purpose tray for transparencies coated paper envelopes cardstocks and label paper Choosing Special Paper Although special paper that meets the following requirements can be used with the machine print quality will vary considerably due to differences in the c...

Page 502: ...ble in some cases Thin envelopes in particular may be wrinkled by the machine in some cases as they pass through Before purchasing envelopes in volume try testing a sample to ensure the print quality Storing envelopes for a long period may cause them to become wrinkled Thus keep the package sealed until you are ready to use them Keep the following points in mind Do not use envelopes with exposed a...

Page 503: ...e may cause a failure When printing onto labels you must be liable for the print quality and possible trouble Labels consist of three layers as shown in the illustration The adhesive layer contains materials that are easily affected by the force applied in the machine The carrier sheet bears the top sheet until the label is used This composition of labels may cause more problems The label surface ...

Page 504: ...and the heat of printing It must be resistant to silicone oil as well Do not use paper with a treated surface such as glossy paper used for calendars Recycled Paper Recycled paper must conform to the specifications listed on page 2 of the Appendix however its whiteness may be considered separately Item Specifications Top sheet weight 44 to 74 g m Basis weight overall paper weight 104 to 151 g m To...

Page 505: ...eprinted Bond Cardstock Color Colour Prepunched Letterhead Thick Coated Envelope High Quality Custom 1 to 8 Paper Size Cassette 1 2 Maximum A3 Duplex A3 Minimum Statement R A5 R Duplex Statement R A5 R Multi Purpose Tray Maximum 11 45 64 17 1 64 297 432 mm Minimum Statement R A6 R Warm up Time 22 C 71 6 F 60 Power on 45 seconds or less Low Power 10 seconds or less Sleep 23 seconds or less Paper Ca...

Page 506: ... installed Operating Environment Temperature 10 to 32 5 C 50 to 90 5 F Humidity 15 to 80 Altitude 2 500 m 8 202 ft maximum Brightness 1 500 lux maximum Dimension W D H Main unit only 23 25 64 27 33 64 33 15 16 594 699 862 mm Weight Approx 210 5 lb Approx 95 5 kg Space Required W D Using multi purpose tray 34 13 32 27 33 64 874 699 mm Power Source 220 to 240 V AC 50 60 Hz 7 2 A Options Document Tab...

Page 507: ...600 600 dpi Supported Original Types Sheet Book 3 dimensional objects maximum original size Ledger A3 Original Feed System Fixed Item Description Printing Speed Black and White copying Full color copying A4 Letter 25 sheets min 25 sheets min A3 Ledger 13 sheets min 13 sheets min First Print Time A4 feed from Cassette Black and White 9 4 seconds or less Full color 10 9 seconds or less Resolution 60...

Page 508: ... dpi 200 dpi 200 100 dpi 200 400 dpi Resolution in FAX mode included File Format PDF high compressive encrypted PDF A JPEG TIFF XPS Scanning Speed 1 sided B W 48 Images min Color 48 Images min 2 sided B W 15 Images min Color 15 Images min A4 landscape 300 dpi Image quality Text Photo original Interface Ethernet 10 BASE T 100 BASE TX 1000 BASE T Network Protocol TCP IP Transmission System PC transm...

Page 509: ...ze A3 B4 A4 A4 R B5 B5 R A5 R Legal Oficio II Ledger Letter Letter R Executive Statement R Folio 8K 16K 16K R 216 340mm Paper Type Paper weight 60 220 g m2 Paper type Plain Preprinted Bond Rough Recycled Letterhead Color Colour Prepunch Coated Thick High Quality Custom 1 to 8 Item Description Paper Supply Method Friction Feed No Sheets 500 80 g m2 2 cassettes No Sheets 550 64 g m2 2 cassettes Pape...

Page 510: ...B5 R A5 R 16K 500 sheets Supported Paper Weight 52 to 256 g m2 Stapling 90 g m2 or less Maximum Sheets for Stapling Ledger Legal Oficio II A3 B4 216 340 mm 8K 25 sheets Letter Letter R A4 A4 R B5 B5 R 16K 50 sheets Paper weight 90 g m2 or less Dimensions W D H 16 3 8 20 1 2 10 7 8 416 521 275 5 mm Weight Approx 26 4 lbs Approx 12 kg NOTE Consult your dealer or service representative for recommende...

Page 511: ...s originals when printing Auto Sleep A mode designed for electrical power saving activated when the machine is left unused or there is no data transfer for a specific period In Sleep mode power consumption is kept to a minimum Bonjour Bonjour also known as zero configuration networking is a service that automatically detects computers devices and services on an IP network Bonjour because an indust...

Page 512: ... made in this mode are thus lighter than normal Emulation The function to interpret and execute other printers page description languages The machine emulates operation of PCL6 KPDL3 PostScript 3 compatible FTP File Transfer Protocol A protocol to transfer files on the TCP IP network whether the Internet or an intranet Along with HTTP and SMTP POP FTP is now frequently used on the Internet Graysca...

Page 513: ...ervices NetWare Novell s network management software that is able to run on a variety of operating systems PDF A This is ISO 19005 1 Document management Electronic document file format for long term preservation Part 1 Use of PDF PDF A and is a file format based on PDF 1 4 It has been standardized as ISO 19005 1 and is a specialization of PDF which has been mainly used for printing for long term s...

Page 514: ...his context indicates the first section of the IP address When an IP address is written the length of the network address is indicated by the prefix length after a forward slash For example 24 in the address 133 210 2 0 24 In this way 133 210 2 0 24 denotes the IP address 133 210 2 0 with a 24 bit prefix network section This new network address section originally part of the host address made poss...

Page 515: ...h speed data transfer WIA Windows Imaging Acquisition A function to import images supported after Windows Me XP from digital cameras and other peripheral devices This function replaces what TWAIN used to do The feature is provided as a part of Windows functions and improves ease of operation so that you import images directly to My Computer without using any application ...

Page 516: ...Appendix 28 ...

Page 517: ...pplications 9 91 Authorization Rules Copy Restriction 10 13 Copy Restriction Color 10 13 Copy Restriction Full Color 10 13 Fax TX Restriction 10 13 Print Restriction 10 13 Print Restriction Color 10 13 Send Restriction 10 13 Storing Restr in Box 10 13 Storing Restr in Memory 10 13 Auto Image Rotation 4 42 Auto Low Power Mode 2 9 Auto Paper Selection Appendix 23 Auto Sending Sending Log History 9 6...

Page 518: ...ault Screen 9 3 Display Jobs Log 9 40 Error Handling 9 13 Function Defaults 9 16 Language 9 2 Low Toner Alert Level 9 39 Offset One Page Documents 9 40 Orientation Confirmation 9 16 Original Paper Settings 9 4 Paper Output 9 15 Sound 9 4 System Stamp 9 30 USB Keyboard Type 9 30 Confirmation Screen of Destinations 3 28 Connecting LAN Cable 2 5 Power Cable 2 6 USB Cable 2 6 Connection Method 2 3 Con...

Page 519: ...nal Image Copy 9 17 Original Image Send Store 9 18 Original Orientation 9 17 PDF A 9 28 Prevent Bleed Send Store 9 22 Prevent Bleed thru Copy 9 21 Repeat Copy 9 29 Scan Resolution 9 18 Toner SaveLevel EcoPrint 9 25 XPS Fit to Page 9 27 Zoom 9 22 Default Gateway Appendix 23 Default Setting Apply Limit 10 26 Copier Printer Count 10 24 Count by Paper Size 10 30 Density 3 9 6 18 Copy 3 9 Send 6 18 Des...

Page 520: ...y 3 4 Entry File Name 4 46 Entry Check for New Dest 9 46 Error Handling Duplexing Error 9 13 Finished Pages Exceeded 9 13 Finishing Error 9 13 Inserted Paper Mismatch 9 14 No Staple Error 9 13 Paper Jam before Staple 9 14 Paper Mismatch Error 9 14 Error Job Skip 9 79 Expansion Memory Appendix 4 F FAX Kit Appendix 4 File Format 6 13 PDF 6 15 File Name Entry 4 46 Sending 6 27 File Separation 6 14 Fi...

Page 521: ... Displaying Status Screens 8 2 Pause and Resumption 8 11 Reordering 8 12 Sending the Log History 9 65 Job Accounting Restricting the Use of the Machine 10 24 Job Accounting Setting 10 20 Each Job Accounting 10 29 Job Accounting 10 20 Print Accounting Report 10 32 Total Job Accounting 10 29 Job Box Form for Form Overlay 7 20 Private Print Stored Job Box 7 14 Quick Copy Proof and Hold 7 15 Repeat Co...

Page 522: ... Host Name 9 94 IPSec 9 105 LAN Interface 9 106 NetWare 9 99 Preparation 2 13 Restart Network 9 106 Secure Protocol 9 101 TCP IP IPv4 9 95 TCP IP IPv6 9 96 WSD Print 9 100 WSD Scan 9 100 Network Cable 2 4 Connecting 2 5 Network Interface 2 4 Network Interface Connector 1 7 O OHP Backing Sheet 4 49 One Touch Key Changing the Registered Information 9 85 Deleting the Registered Information 9 85 Editi...

Page 523: ...ource for Cover Paper 9 11 Setup 9 4 Size and Media 2 36 Appendix 9 Special Paper 9 11 Appendix 13 Specifications Appendix 9 Weight 9 8 Paper Feeder 500 sheet x2 Appendix 4 Paper Jam 12 18 Bridge Unit Option 12 30 Cassette 1 12 19 Cassette 2 12 20 Cassettes 3 and 4 12 21 Document Finisher Option 12 31 Document Processor 12 27 Jam Location Indicators 12 18 Multi Purpose Tray 12 22 Optional Job Sepa...

Page 524: ... 98 Q Quick No Search key 3 4 Quick Setup Screen 3 52 Changing Registration 3 53 9 44 9 45 9 55 R RA Stateless Appendix 26 Raw Port Protocol Detail 9 98 Regular Maintenance 11 2 Replacing Staples 11 8 Toner Container Replacement 11 2 Waste Toner Box Replacement 11 6 Repeat Copy 4 47 Maximum Number 4 48 Outputting 4 47 Selecting 4 47 Report Print Report 9 63 Reserve Next 3 17 Reserve Next Priority ...

Page 525: ... 41 Setting Date and Time 2 12 Setting Driver TWAIN 2 23 WIA 2 24 Sharpness 4 37 Copy 4 37 Sharpness adjust Send 6 20 Shortcuts 3 57 Adding 3 57 3 58 Single Color 4 32 Sleep 2 10 Slit Glass 1 4 Cleaning 11 11 SMTP Appendix 26 SMTP E mail TX Protocol Detail 9 98 SMTP Security Setup 9 103 SNMP Protocol Detail 9 98 SNMPv3 Protocol Detail 9 98 Solving Malfunctions 12 2 Specifications Appendix 17 Commo...

Page 526: ...26 U USB Appendix 27 USB Cable Connecting 2 6 USB Interface 2 4 USB Interface Connector A2 1 7 USB Keyboard Appendix 5 USB Memory Printing Documents 7 22 Removing 7 26 Saving Documents 7 24 USB Memory Slot 1 4 USB Port B1 1 7 User Login Administration Adding 10 5 Changing User Properties 10 8 Guest Authorization Settings 10 12 Login 10 3 Logout 10 4 User Login Setting 10 2 Group Authorization Set ...

Page 527: ...Index Index 11 Z Zoom 3 11 Zoom Copying Auto Zoom 3 11 Manual Zoom 3 11 Preset Zoom 3 11 XY Zoom 3 12 Zoom Mode Copy 6 6 Send 6 6 ...

Page 528: ...Index Index 12 ...

Page 529: ......

Page 530: ...First edition 2012 1 2MVGEEN000 TA Triumph Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany ...

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