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Ricoh SP 221SF, User Manual

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Ricoh SP 221SF User Manual Download Page 127

6. Sending and Receiving a Fax

This chapter describes how to use the fax function and specify the settings.
This function is available for SP 221SF, SP 277SFNwX, and SP 221SFNw.

What You Can Do with the Fax Function

Send faxes easily with one touch buttons

By registering destinations, you can specify destinations easily by pressing a one touch button.
For details, see page 130 "Registering Fax Destinations".

DSH296

Forward received faxes to receive them wherever you are (only SP 277SFNwX and SP
221SFNw)

By forwarding received faxes to an e-mail address or a folder, you can receive them anytime,
anywhere you are.
For details, see page 158 "Forwarding or Storing Faxes in Memory".

DSG272

Send faxes by data to save paper

By using a LAN-Fax Driver, you can send documents from your computer without printing them.

125

Summary of Contents for SP 221SF

Page 1: ...twork Settings Using OS X Troubleshooting Maintaining the Machine Con guring the Machine Using Utilities Con guring the Machine Using the Control Panel Sending and Receiving a Fax Scanning Originals C...

Page 2: ......

Page 3: ...to Components 17 Exterior 17 Interior 19 Control Panel 20 Control Panel 21 Changing Operation Modes 24 Multi access 25 About Operation Tools 27 Assigning a Setting to the Shortcut Key 29 Assigning a...

Page 4: ...ypes 53 Paper Storage 54 Print Area 54 Placing Originals 56 Placing Originals on the Exposure Glass 56 Placing Originals in the Auto Document Feeder 56 About Originals 57 3 Printing Documents What You...

Page 5: ...ifying Access Privileges for the Created Shared Folder 98 Registering a Shared Folder in the Machine s Address Book 98 Send Scanned Files to a Shared Folder 99 Basic Operation of Scan to E mail 102 Co...

Page 6: ...Destinations Using the Control Panel 130 Registering Fax Destinations Using Web Image Monitor 132 Sending a Fax 135 Selecting Transmission Mode 135 Basic Operation for Sending a Fax 136 Specifying the...

Page 7: ...ies Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor 201 Using Web Image Monitor 202 Displaying Top Page 203 Changing the Interface Language 204 Checking the System Inf...

Page 8: ...229 Rest Settings Tab 229 Backup Setting Tab 230 Restore Setting Tab 231 Set Date Time Tab 232 Energy Saver Mode Tab 233 Using Smart Organizing Monitor 234 Displaying the Smart Organizing Monitor Dia...

Page 9: ...65 Checking the Printer Driver Settings 265 Printer Problems 267 Print Positions Do Not Match Display Positions 268 Copier Problems 269 Scanner Problems 270 When Scanning Is Not Done As Expected 270 F...

Page 10: ...les 298 Print Cartridge 298 Information for This Machine 299 User Information on Electrical Electronic Equipment mainly Europe and Asia 299 Note for the Battery and or Accumulator Symbol For EU countr...

Page 11: ...GPL Version 2 313 iperf 321 libHaru 323 Libsasl 323 mDNSResponser 325 OpenCV 326 Open SSL 327 WPA Supplicant 330 Trademarks 332 INDEX 335 9...

Page 12: ...to a computer Initial Guide for FAX only SP 221SF SP 277SFNwX and SP221SFNw This manual explains the preparations for using the fax function Be sure to read this manual before using the fax function O...

Page 13: ...wing procedure to open the Help files learn about the printer driver and Smart Organizing Monitor functions For details about Smart Organizing Monitor see page 234 Using Smart Organizing Monitor Print...

Page 14: ...Smart Organizing Monitor 1 Click Help on the Printer Configuration screen DSH252 12...

Page 15: ...ne and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Indicates supplementary explanations of the machine s functions and instru...

Page 16: ...sses of the registered data or the use or non use of this product and operation manuals provided with it Make sure that you always copy or have backups of the data registered in this machine Documents...

Page 17: ...ssword by factory default The setting for creating a password can be found in Administrator Settings For details about creating passwords see page 229 Configuring the Administrator Settings About IP A...

Page 18: ...Available 1 Depending on the Toner End Option setting the toner management toner level indication function may not be available For Toner End Option see page 180 System Settings 2 Paperless FAX refer...

Page 19: ...Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions Exterior SP 221S is not equipped with an Auto Document...

Page 20: ...er Open this cover to remove jammed paper 7 Tray Cover Attach this cover when you extend the tray 8 Stop Fence Raise this fence to prevent paper from falling off 9 Tray 1 This tray can hold up to 150...

Page 21: ...int Cartridge A replacement consumable that is required to make prints on paper It needs to be replaced when the alert indicator flashes red For details about replacing the cartridge see page 239 Repl...

Page 22: ...er Keys Press to enter numerical values when specifying settings such as fax numbers and copy quantities or to enter letters when specifying names 9 Clear Stop key Press to cancel or stop print jobs d...

Page 23: ...r errors occur It flashes when the toner is nearly empty 17 OK Key Press to confirm settings and specified values or to move to the next menu level 18 Start key Press to start fax transmission recepti...

Page 24: ...ttons Press to select a scan or fax Quick Dial destination 15 Pause Redial key Press to insert a pause in a fax number or to display the last used scan or fax destination 16 Shift key Press to use the...

Page 25: ...e paper settings do not match the settings specified by the driver or when other errors occur It flashes when the toner is nearly empty 23 OK Key Press to confirm settings and specified values or to m...

Page 26: ...responding key lights up DSH140 Function Priority By default copy mode is selected when the machine is turned on or if the preset System Auto Reset Timer time passes with no operation while the initia...

Page 27: ...opying is finished Receiving a LAN Fax job from a computer LAN Fax transmission Scanning Fax transmission Fax reception Printing a fax received in the machine s memory Printing Receiving a LAN Fax job...

Page 28: ...b from a computer Copying Scanning Fax reception Printing a fax received in the machine s memory LAN Fax transmission LAN Fax transmission Copying Scanning Scanning a fax into the machine s memory bef...

Page 29: ...keys for controlling the machine They allow you to configure the machine s various settings For details about how to use the control panel see page 163 Configuring the Machine Using the Control Panel...

Page 30: ...the machine s status and configure its settings by accessing the machine directly using Web Image Monitor For details about how to use Web Image Monitor see page 201 Configuring the Machine Using Util...

Page 31: ...ey 3 If you are requested to enter a password enter the password using the number keys and then press the OK key 4 Press the or key to select Shortcut to Function and then press the OK key 5 Press the...

Page 32: ...e page 229 Configuring the Administrator Settings Accessing the Function Assigned to the Shortcut Key 1 Press the Shortcut to Func key DSH141 The function assigned to the Shortcut to Func key is displ...

Page 33: ...an digits Press Press Press Pause Press the Pause Redial key P appears on the screen Space Press the key To enter a name Letters numbers and symbols can be entered using the number keys To enter two c...

Page 34: ...ntered is too large or too small for the setting it will not be accepted If you press the OK key the machine will increase or decrease the number to the minimum or maximum value for the setting 1 Guid...

Page 35: ...per type and size on the printer driver DSG260 For details about the procedures refer to the next page Procedure Reference When loading paper into Tray 1 See page 35 Loading Paper into Tray 1 When loa...

Page 36: ...Procedure Reference See page 48 Specifying Paper Type and Paper Size Using the Printer Driver For details about supported paper see page 50 Supported Paper 2 Paper Specifications and Adding Paper 34...

Page 37: ...ize and paper type for the bypass tray and Tray 1 When printing a document specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when pa...

Page 38: ...oading it in the tray 4 Load the new paper stack print side down Make sure paper is not stacked higher than the upper limit marked inside the side paper guide DSH115 Align the end paper guide to the p...

Page 39: ...uides DSH116 6 Carefully push Tray 1 straight into the machine DSH117 To avoid paper jams make sure the tray is securely inserted To deliver the sheets face up open the rear cover DSH118 Sheets can be...

Page 40: ...ng both hands 3 Release the extender locks on both sides of the tray and then pull out the extender DSH120 Make sure the extender s inner surface and the scale are aligned You can adjust the length of...

Page 41: ...icated by the mark in the tray DSH180 4 Lock the extender DSH122 5 Follow Steps 2 to 7 in Loading Paper into Tray 1 6 Attach the tray cover DSH123 Legal paper or custom size paper longer than A4 must...

Page 42: ...layed 1 Open the bypass tray DSH124 2 Slide the side guides outward load paper with the print side up and then push in until it stops against the machine DSH125 3 Adjust the side guides to the paper w...

Page 43: ...DSH118 Sheets can be delivered face down from the output tray without opening the rear cover Loading Paper 41...

Page 44: ...ils about Auto Continue see page 180 System Settings Specifying the Paper Type This section describes how to specify the paper type 1 Press the User Tools key DSH210 2 Press the or key to select Tray...

Page 45: ...to the initial screen You can press the Back key to exit to the previous level of the menu tree Specifying a Custom Paper Size This section describes how to specify a custom paper size 1 Press the Use...

Page 46: ...ss the OK key To enter a decimal point press 7 Enter the length using number keys and then press the OK key To enter a decimal point press 8 Press the User Tools key to return to the initial screen Yo...

Page 47: ...cted click Connect Printer and then do one of the following Select the machine s model Enter the IP address of the machine manually Click Search Network Printer to search the machine via the network 5...

Page 48: ...work Printer to search the machine via the network 5 Click OK 6 On the User Tools tab click Printer Configuration If you are requested to enter an access code enter the access code and then click OK T...

Page 49: ...page of Web Image Monitor appears 2 Click System Settings 3 Click Tray Paper Settings 4 Select the paper type and paper size for the tray you want to use 5 Enter the administrator password if required...

Page 50: ...n the operating system you are using 1 Open the Printing Preferences dialog box from the printer driver For information of how to open the printer driver properties from Devices and Printers see page...

Page 51: ...re using 1 Start System Preferences 2 Click Printers Scanners 3 Select the printer you are using 4 In the Paper Size list select the size of the document to be printed 5 Select Printer Features in the...

Page 52: ...A6 81 2 14 81 2 13 8 5 13 4 8 5 13 6 16K 8 11 13 3 51 2 81 2 Tray 1 60 to 105 g m2 16 to 28 lb Bypass tray 52 to 128 g m2 14 to 34 lb Tray 1 150 sheets Bypass tray 1 sheet 80 g m2 20 lb Plain Paper Re...

Page 53: ...thickness 65 to 99 g m2 17 to 27 lb Supported paper tray Tray 1 and bypass tray Thick Paper 1 Item Description Paper thickness 100 to 130 g m2 27 to 35 lb Supported paper tray Tray 1 and bypass tray T...

Page 54: ...r thickness is outside the specified range select Thin Paper Plain Paper or Thick Paper 1 Prepunched Paper Item Description Paper thickness 75 to 90 g m2 20 to 24 lb Supported paper tray Tray 1 and by...

Page 55: ...aper or Thick Paper 1 Non Recommended Paper Types Do not use the following types of paper Ink jet printer paper Bent folded or creased paper Curled or twisted paper Torn paper Wrinkled paper Damp pape...

Page 56: ...ation or malfunctions Paper Storage Store paper appropriately If the paper is stored incorrectly misfeeds lower printing quality or malfunctions may result When storing paper Do not store paper in a h...

Page 57: ...0 2 inches Copier function DSH185 2 3 4 1 5 5 1 Print area 2 Feed direction 3 Approx 4 0 mm 0 2 inches 4 Approx 3 3 mm 0 1 inches 5 Approx 3 0 mm 0 1 inches The print area may vary depending on the pa...

Page 58: ...colors made by marker or highlighter pen on originals are difficult to reproduce they might not appear on copies 1 Lift the ADF or the exposure glass cover Be careful not to hold the input tray when...

Page 59: ...ce the original squarely 1 Open the cover of the input tray for the ADF and adjust the guides according to the size of the original DSH128 2 Place the aligned originals face up in the ADF The last pag...

Page 60: ...to Document Feeder If placed in the ADF the following types of original might be damaged or become jammed or result in gray or black lines appearing on prints Originals larger or heavier than recommen...

Page 61: ...of a few millimeters on all four sides of the original might not be scanned CES107 Margins when using exposure glass In copier mode In scanner mode Top 4 mm 0 mm Right 3 mm 0 mm Left 3 mm 0 mm Bottom...

Page 62: ...2 Paper Specifications and Adding Paper 60...

Page 63: ...configure settings on the printer driver and print documents What You Can Do with the Printer Function Combined printing You can combine multiple pages and print them on a single sheet of paper For d...

Page 64: ...nt print settings for each user The settings configured in this dialog box are used as the default 1 On the Start menu click Devices and Printers 2 Right click the icon of the printer you want to use...

Page 65: ...the Printing Preferences Dialog Box in an Application When Using OS X The following procedure is explained using OS X 10 11 as an example 1 Open the document to print 2 Select Print on the File menu...

Page 66: ...Help You can also click the information icons to show configuration information 2 Set printing options as necessary and then click OK The printer properties dialog box closes 3 Click Print If a paper...

Page 67: ...want to cancel click the Document menu and then click Cancel 3 Click Yes If you cancel a print job that has already been processed printing may continue for a few pages before being canceled It may t...

Page 68: ...3 Printing Documents 66...

Page 69: ...available Combine copying allows you to copy multiple pages onto a single sheet of paper This saves paper and documents require less shelf space for storage For details about the settings see page 74...

Page 70: ...y mode DSG132 1 Current status or messages Displays the current status or messages 2 Current settings Displays the current tray reproduction ratio and scan settings 3 Selection key items Displays the...

Page 71: ...inal see page 56 Placing Originals If necessary configure advanced photocopy settings 3 To make multiple copies enter the number of copies using the number keys 4 Press the Start key DSH147 The maximu...

Page 72: ...immediately In this case copy the originals again starting from the jammed page For the direction to remove the jammed paper see page 256 Clearing Misfeeds Canceling a Copy While scanning the origina...

Page 73: ...2 Press the Clear Stop key DSH144 Basic Operation of Copying 71...

Page 74: ...preset ratio or manually specifying a customized ratio Preset ratio CES103 mainly Europe and Asia 50 71 82 93 122 141 200 400 mainly North America 50 65 78 93 129 155 200 400 Custom ratio CES106 25 t...

Page 75: ...ss Reduce Enlarge or Zoom For Reduce or Enlarge press the or key to select the desired ratio For Zoom specify the desired ratio using the number keys 3 Press the OK key Making Enlarged or Reduced Copi...

Page 76: ...t in the ADF not when it is set on the exposure glass To use this function the paper size used for printing copies must be set to A4 Letter or Legal There are following copy modes Select a copy mode a...

Page 77: ...T002 Combined copy on both sides In this mode a multiple page original is combined and printed on both sides of paper 1 Sided Orig 2 Sided Copy Portrait Landscape Original Copy CMF260 Top to Top Top t...

Page 78: ...ottom Top to Top Top to Bottom CMF254 1Sd 8Orig Comb 4on1 2Sd 8 7 6 5 8 6 7 5 6 5 8 7 7 5 8 6 Portrait Original Copy Left to Right Top to Top Left to Right Top to Bottom Top to Bottom Top to Top Top t...

Page 79: ...ecifying Combined and 2 sided Copies 1 Press the Copy key DSH146 2 Press the or key 3 Press the or key to select Duplex Combine 4 Press the or key to select the desired copy mode and then press the OK...

Page 80: ...fter you place the originals press the Start key within the time specified in System Auto Reset Timer Otherwise the job is canceled For details see page 187 Administrator Settings 4 Copying Originals...

Page 81: ...ginal is set on the exposure glass not when it is set in the ADF To use this function the paper size used for printing copies must be set to A6 A5 A4 Half Letter or Letter Printed paper size Scanned p...

Page 82: ...H130 4 Press the Start key A message prompting you to place the original with the back side faced down on the exposure glass appears on the display 5 Place the original with the back side faced down i...

Page 83: ...always make copies with a specific density level For details see page 166 Copier Features Settings Selecting the Document Type According to Original There are three document types Mixed Select this w...

Page 84: ...key to select the desired document type and then press the OK key You can change the machine s default Original Type setting to always make copies with a specific document type For details see page 1...

Page 85: ...Scanned Documents by E mail Scanning Documents from a Client Computer Specify a destination and start scanning Specify a e mail address and start scanning Specify scan settings and start scanning Sca...

Page 86: ...ze Dest 300 x 300dpi 1 3 2 1 Current status or messages Displays the current status or messages 2 Current settings Displays the current scanning mode and scan settings When Specify Address is displaye...

Page 87: ...and password to be correctly entered in the destination information In such cases after registering destinations check that the user name and password are correctly entered by sending test documents t...

Page 88: ...r transmission Can contain up to 64 characters Subject Required Subject of the e mail Can contain up to 64 characters Sender s Name Optional Name of e mail sender The name specified here will be shown...

Page 89: ...dpi Density Optional Specify the image density by clicking the right or left button is the lightest and is the darkest Scan to FTP Settings Item Setting Description Quick Dial Number Optional Select...

Page 90: ...r Can contain up to 32 characters Directory Optional Name of the FTP server directory where scanned files are stored Can contain up to 64 characters Notification E mail Address Optional E mail address...

Page 91: ...d name of the shared folder can contain up to 32 characters Domain Optional Specify the name of the domain to which the computer belongs Can contain up to 15 characters Login User Name Optional User n...

Page 92: ...the right or left button is the lightest and is the darkest To send files via e mail SMTP and DNS settings must be configured properly If you are using the Scan to E mail function select a time zone a...

Page 93: ...tinations 1 Start the web browser and access the machine by entering its IP address 2 Click Scan Destination 3 Click the E mail Address FTP or Folder tab 4 Select the entry to delete and then click De...

Page 94: ...ge automatically according to the information registered for that destination in the Address Book If necessary you can change the scan settings using the control panel For scan settings see page 123 S...

Page 95: ...shared folder Specify access privileges for the created shared folder 1 Register the shared folder to the machine s Address Book DSG267 1 only Windows You can create the shared folder under Windows Vi...

Page 96: ...Check Sheet No Check Item Entry Example Entry Column 1 Computer name ex YamadaPC Active settings of DHCP server Yes or No Computer s IP address ex 192 168 0 152 2 Domain Name Working Group Name ex ABC...

Page 97: ...space between set and user 5 Confirm the domain name working group name and the user name and then write them in 2 on the check sheet The user name is displayed under USERNAME Confirm the computer s...

Page 98: ...Creating a Shared Folder on a Computer Creating a Shared Folder on a Computer Running Microsoft Windows Create a shared destination folder in Windows and enable sharing In the following procedure a c...

Page 99: ...pecify access privileges for the created folder to allow other users or groups to access it proceed to page 98 Specifying Access Privileges for the Created Shared Folder If not proceed to page 98 Regi...

Page 100: ...click Find Now 6 From the list of results select the groups and users you want to grant access to and then click OK 7 In the Select Users or Groups window click OK 8 In the Groups or user names list s...

Page 101: ...n computer test the job with other computers Compare the settings with the computer which succeeded to transfer the file For details contact your network administrator When there is not enough disk sp...

Page 102: ...time you enter a character the display changes to show the matching name 4 Search for the desired destination by pressing the or key to scroll the Address Book and then press the OK key When you speci...

Page 103: ...been scanned press No to start sending the scanned file To cancel scanning press the Scanner key and then press the Clear Stop key The scan files are discarded You can also specify a destination usin...

Page 104: ...t be configured properly For details about SMTP server information contact the network administrator of your Internet service provider Configure SMTP and DNS information using Web Image Monitor 1 Star...

Page 105: ...s about sending files to the registered destinations see page 103 Sending Scanned Files by E mail Sending Scanned Files by E mail This section explains how to send scanned files to the destinations re...

Page 106: ...time you enter a character the display changes to show the matching name 4 Search for the desired destination by pressing the or key to scroll the Address Book and then press the OK key When you speci...

Page 107: ...been scanned press No to start sending the scanned file To cancel scanning press the Scanner key and then press the Clear Stop key The scan files are discarded You can also specify a destination usin...

Page 108: ...using Web Image Monitor 1 Start the web browser and access the machine by entering its IP address 2 Click Quick Dial Destination or Scan Destination 3 From the Destination Type list select FTP 4 Regi...

Page 109: ...cut to Func key if Shortcut to Function under Admin Tools is set to Select Scanner Dest For Shortcut to Function see page 187 Administrator Settings 3 Make sure Search Address Book is selected and the...

Page 110: ...ess Yes Repeat this step until all originals are scanned 7 When all originals have been scanned press No to start sending the scanned file To cancel scanning press the Scanner key and then press the C...

Page 111: ...e destination for the current job Using the One Touch buttons Press the One Touch button to which the desired Quick Dial entry is registered Press the Shift key to use the Quick Dial entries Nos 5 to...

Page 112: ...The Pause Redial key is not effective for the first scan job after the machine is turned on To select destinations not registered as Quick Dial entries use the Address Book key For specifying destina...

Page 113: ...USB to Active For details see page 187 Administrator Settings 1 Insert the USB flash memory device into the USB port DSH131 The scanner screen appears on the display A message indicating the machine i...

Page 114: ...more originals to scan place the next original on the exposure glass and then press Yes Repeat this step until all originals are scanned 6 When all originals have been scanned press No to start sendin...

Page 115: ...epending on the operating system you are using 1 Place originals 2 On the Start menu click All Programs 3 Click SP 220 Series Software Utilities 4 Click Smart Organizing Monitor for SP 220 Series Smar...

Page 116: ...used for scanning General tab DSH260 1 2 3 4 5 1 Original Select Exposure Glass to scan from the exposure glass or Automatic Document Feeder to scan from the ADF only SP 277SNwX SP 221SNw SP 221SF SP...

Page 117: ...lect a resolution from the list Note that increasing the resolution also increases the file size and scanning time Select from 100 200 300 or 600 dpi 5 Size Select the scanning size When Exposure Glas...

Page 118: ...Specify the file name prefix Numbers are consecutively assigned after the prefix For example if File Name Prefix is Scan file names will be Scan001 Scan002 and so on 3 Format Select the file format of...

Page 119: ...r using the TWAIN scanner To use the TWAIN scanner you must install the TWAIN driver which is on the supplied CD ROM To use the TWAIN scanner a TWAIN compliant application must be installed To use the...

Page 120: ...TWAIN driver Help 5 In the Scanner Control dialog box click Scan Depending on the security setting if you press Scan a dialog box for entering the user name and password may appear If there are more...

Page 121: ...solution value directly in the edit box Note that increasing the resolution also increases the file size and scanning time Selectable resolutions vary depending on where the original is set When using...

Page 122: ...If the scan data is larger than the memory capacity an error message appears and scanning is canceled If this happens specify a lower resolution and scan the original again 5 Scanning Originals 120...

Page 123: ...u on your computer click Devices and Printers 3 Right click the icon of the printer model you want to use and then click Start scan to open the dialog box for the scan settings 4 In the dialog box con...

Page 124: ...Using SANE scanning This driver allows you to scan images and edit them using SANE compatible software 5 Scanning Originals 122...

Page 125: ...iginal and then press the OK key If you selected anything other than Custom Size you do not need to perform the remaining steps of the procedure 3 Press the or key to select mm or inch and then press...

Page 126: ...This section describes how to specify the scan resolution for the current job There are six resolution settings The higher the resolution the higher the quality but greater the file size 1 Press the...

Page 127: ...inations easily by pressing a one touch button For details see page 130 Registering Fax Destinations DSH296 Forward received faxes to receive them wherever you are only SP 277SFNwX and SP 221SFNw By f...

Page 128: ...For details see page 148 Using the Fax Function from a Computer LAN Fax DSH298 6 Sending and Receiving a Fax 126...

Page 129: ...client computer Connect the machine to a telephone line Set the date and time Specify the telephone line type Select either an external line or extension line Specify the number of the external line 1...

Page 130: ...ages 2 Current settings Displays the current resolution and density settings 3 Selection key items Displays the functions you can use by pressing the corresponding selection keys 4 Current date and ti...

Page 131: ...inistrator Settings 7 Enter the current date using the number keys and then press the OK key You can press the or key to move between fields 8 Press the or key to select Set Time and then press the OK...

Page 132: ...o 108 entries 8 Quick Dial entries and 100 Speed Dial entries Quick Dial entries Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button Speed Dial...

Page 133: ...mber The machine pauses briefly before it dials the digits following the pause You can specify the length of the pause time in the Pause Time setting under Fax TX Settings For Pause Time see page 172...

Page 134: ...ess the key until the current number is deleted 7 Press the or key to select Name and then modify the fax name up to 20 characters If you want to delete the fax name press the key until the current na...

Page 135: ...Number before the fax number For PBX Access Number see page 187 Administrator Settings A fax number can contain 0 to 9 P pause and space If necessary insert a pause in the fax number The machine paus...

Page 136: ...Quick Dial Destination 4 Select the entry to modify and then click Change If you want to delete the entry click Delete 5 Modify settings as necessary To delete the entry confirm the entry you have se...

Page 137: ...sends them all at once This is convenient when you are in a hurry and want to remove the document from the machine In this mode you can send a fax to multiple destinations If the Auto Redial under Fax...

Page 138: ...diate TX and then press the OK key 3 Press the or key to select Off On or Next Fax Only and then press the OK key For Memory Transmission select Off For Immediate Transmission select On or Next Fax On...

Page 139: ...number In this case re enter the number within 60 seconds press the OK key and then press the Start key If the fax numbers do not match go back to Step 3 For Fax Number Confirmation see page 187 Admin...

Page 140: ...is case the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully If paper is jammed in the ADF the jammed page has not been scanned properly When...

Page 141: ...to the subsequent destinations as normal For details about sending a fax using the broadcast function see page 139 Specifying the Fax Destination Specifying the Fax Destination Other than entering the...

Page 142: ...Press the Shift key if you want to use Quick Dial entries Nos 5 to 8 before pressing a One Touch button For registering the Quick Dial entries see page 130 Registering Fax Destinations DSH200 You can...

Page 143: ...y again enter the number using the number keys and then press the OK key Searching by the name Enter the first letters of the name using the number keys and then press the OK key Each time you enter a...

Page 144: ...a destination and then press the OK key To add a manually specified destination confirm that No key is pressed and then enter the destination fax number using the number keys 3 Press the OK key Press...

Page 145: ...function Using an external telephone you can talk and send a fax in one call The procedure differs depending on whether Operation is set to Easy Mode or Advanced Mode in Fax Features Sending a fax us...

Page 146: ...he On Hook Dial key DSH157 On Hook appears on the screen 4 Specify the destination using the number keys 5 If you hear a high pitched tone press the Start key DSH147 If Operation is set to Easy Mode S...

Page 147: ...al This function is useful when you want to ensure that the fax has been received 1 Place the original If Operation is set to Easy Mode you cannot send faxes using the exposure glass 2 Press the Facsi...

Page 148: ...press the OK key You can change the machine s default Density setting to always scan with a specific density level For Density see page 172 Fax Features Settings Specifying the resolution This sectio...

Page 149: ...e or key to select the desired resolution setting and then press the OK key You can change the machine s default Resolution setting to always scan with a specific resolution level For Resolution see p...

Page 150: ...es full while storing this data the fax transmission will be canceled If this happens lower the resolution or reduce the number of pages and try again 1 Open the file you want to send 2 On the File me...

Page 151: ...an register the fax number you entered in the Specify Destination tab in the LAN Fax Address Book Click Save to Address Book to open the dialog box for registering a destination Canceling a fax You ca...

Page 152: ...and then click OK For details about the settings see the LAN Fax driver help Configuring the LAN Fax Address Book This section describes the LAN Fax address book Configure the LAN Fax address book on...

Page 153: ...tination click Cancel Registering groups 1 Open the LAN Fax address Book and then click Add Group 2 Enter the group name in Group Name 3 Select the destination you want to include in the group from Us...

Page 154: ...cify a name for the file and then click Save Importing LAN Fax Address Book data LAN Fax Address Book data can be imported from files in CSV format You can import address book data from other applicat...

Page 155: ...orted Editing a Fax Cover Sheet 1 On the File menu click Print 2 Select the LAN Fax driver as the printer and then click Print 3 Click the Specify Destination tab and then click Edit Cover Sheet 4 Con...

Page 156: ...Reception Mode The following explains the reception modes of the fax function and how to select them In FAX TAD mode the machine receives the fax automatically after the external telephone answering d...

Page 157: ...after the external telephone rings the number of times specified It is convenient for those who only use telephones for outgoing calls FAX TAD mode auto reception In this mode the external telephone a...

Page 158: ...ngs the number of times specified in Total No of Rings TAD under Fax Features Make sure to set the external telephone answering device to answer calls before the machine starts to receive faxes For To...

Page 159: ...ually see page 156 Receiving a fax in FAX TEL Manual mode Receiving a fax in FAX TAD mode When the reception mode is set to FAX TAD mode the external telephone answering device answers and records mes...

Page 160: ...deletes it from memory Success Manual The machine stores the fax in memory for later manual printing Failure Automatic The machine prints out a forwarding failure report prints out the fax and then de...

Page 161: ...ey Active Send an e mail notification after forwarding E mail notification destination depends on how the forwarding destination is configured Inactive An e mail notification is not sent Specifying th...

Page 162: ...xes in memory for later manual printing 8 Press the User Tools key to return to the initial screen When the fax is successfully printed out it will be deleted from memory If the machine is unable to p...

Page 163: ...select Print Selected File and then press the OK key 6 Press the or key to select the print job and then press the OK key 7 Press the OK key 8 Press the User Tools key to return to the initial screen...

Page 164: ...the machine s memory Power Failure Report Prints a report when the machine s power has been interrupted while sending or receiving a fax or images stored in the machine s memory have been lost due to...

Page 165: ...rk settings Press the or key while in standby mode of each function to access the Copy Scan or Fax settings To check which category the function you want to configure belongs to see page 165 Menu Char...

Page 166: ...the password see Admin Tools Lock on page 187 Administrator Settings 3 To confirm setting items and values displayed press the OK key 4 To go back to the previous item press the Back key To return to...

Page 167: ...ols key setting For details see page 172 Fax Features Settings Address Book User Tools key setting For details see page 179 Address Book Settings System Settings User Tools key setting For details see...

Page 168: ...ies the content of originals to optimize copy quality Mixed Select this when the original contains both text and photographs or pictures Text Select this when the original contains only text and no ph...

Page 169: ...ng Lightest Darkest Default Reduce Enlarge Specifies the percentage by which copies are enlarged or reduced 50 71 A4 A5 82 B5J A5 93 100 122 A5 B5J 141 A5 A4 200 400 50 65 LT HLT 78 LG LT 93 129 HLT L...

Page 170: ...page 74 Making Combined 2 sided Copies Note that enabling combined copying automatically disables ID card copying Some items might not appear depending on the model type you are using Off 1Sd 2Orig Co...

Page 171: ...Specify whether to draw a center line when making ID card copy Print Do not Print Default Do not Print ID Card Size You can change the ID card copy scanning size Horizontal 50 to 148mm 1 90 to 5 83 in...

Page 172: ...B W The machine creates 1 bit black and white images Images contain only black and white colors Color The machine creates 8 bit color images Images are full color Gray Scale The machine creates 8 bit...

Page 173: ...higher the quality but greater the file size Low Medium High Default Medium Limitless Scan Sets the machine to request next originals when scanning with the exposure glass Off On Default Off File Typ...

Page 174: ...ssion only Default Off Resolution Specifies the resolution to use for scanning originals Standard Select this when the original is a printed or typewritten document with normal sized characters Detail...

Page 175: ...he machine is in Memory Transmission mode The number of redial attempts is preset to two or three times depending on the Country setting under Admin Tools in five minute intervals Off On Default On Pr...

Page 176: ...is too large to print on a single sheet of paper Note that the machine only reduces the size down to 74 If further reduction is required to fit the fax on a single sheet it will be printed on separate...

Page 177: ...nt Default Print Print Received File Sets the machine to automatically print the faxes received into memory or store them for later manual printing Manual Automatic Default Automatic Notify Forward St...

Page 178: ...o automatically resend parts of the data that are lost during transmission Off On Default On ECM Reception Sets the machine to automatically receive parts of the data that are lost during reception Of...

Page 179: ...ion a transmission report will always be printed regardless of this setting The transmission report will be printed on A4 or Letter size paper Error Only Prints a report when a transmission error occu...

Page 180: ...n fax them using the ADF in either mode by pressing the Start key Easy Mode If you select Easy Mode you can receive faxes by pressing the Start key The exposure glass cannot be used in this mode Advan...

Page 181: ...9 pause and space Name Specifies the name for Quick Dial entries The name can contain up to 20 characters Fax Speed Dial No Specifies the fax number and name for Speed Dial entries You can register u...

Page 182: ...speaker during on hook mode Off Low Middle High Default Middle Job End Tone Specifies the volume of the beep that sounds when a job is complete Off Low Middle High Default Middle Job Error Tone Specif...

Page 183: ...the machine does not receive any more data within the time specified here the machine only prints the data it has received If printing is frequently interrupted by data from other ports increase the t...

Page 184: ...ints made by the copier function only Off On Default Off Toner End Option Settings This function is available for only SP 221SF SP 277SFNwX and SP 221SFNw Item Description Value Toner End Option Setti...

Page 185: ...y if necessary You can adjust the registration value between 15 and 15 that is 1 5 and 1 5 mm in 0 1 mm increments Default 0 for all parameters Item Description Horiz Tray 1 Select this to adjust the...

Page 186: ...s setting becomes effective Note that when this setting is enabled the machine automatically performs self maintenance in every 10 minutes Off On Default Off Image Density Item Description Value Image...

Page 187: ...Paper Letterhead Preprinted Paper Prepunched Paper Bond Paper Cardstock Color Paper Default Plain Paper Paper Type Bypass Tray Specifies the paper type for bypass tray Plain Paper Recycled Paper Thic...

Page 188: ...ault 8 1 2 11 Paper Size Bypass Tray A4 8 1 2 11 B5 JIS B6 JIS A5 LEF A5 SEF A6 8 1 2 14 8 1 2 13 8 5 13 4 8 5 13 6 16K 8 11 13 3 5 1 2 8 1 2 Custom Size Default A4 Default 8 1 2 11 Size Mismatch Dete...

Page 189: ...nth Year or Year Month Day Year 2000 to 2099 Month 1 to 12 Day 1 to 31 Set Time Sets the time of the machine s internal clock Default time format 24 hour Format Time format 12 hour Format 24 hour Form...

Page 190: ...witched telephone network PSTN or a private branch exchange PBX PSTN PBX Default PSTN PBX Access Number Specifies the dial number to access the outside line when the machine is connected to a PBX Make...

Page 191: ...1 if the machine has been idle for about 30 seconds It takes less time to recover from Energy Saver mode 1 than from power off state or Energy Saver mode 2 but power consumption is higher in Energy Sa...

Page 192: ...anish Finnish Portuguese Czech Hungarian Polish Simplified Chinese Russian Brazilian Portuguese Turkish Arabic Kazakhstan Area only SP 221S SP 277SNwX and SP 221SNw for Europe By selecting the area in...

Page 193: ...via Brazil Bulgaria Canada Chile China Colombia Costa Rica Croatia Cyprus Czech Republic Denmark Dominican Republic Ecuador Egypt El Salvador Estonia Finland France Germany Greece Guam Guatemala Hondu...

Page 194: ...vious level of the menu tree without clearing the settings Clear Address Book Clears the fax Quick Dial Speed Dial destinations Press the OK key to execute Press the Back key to exit to the previous l...

Page 195: ...number to be entered twice when specifying a destination manually When this function is enabled you cannot use the On Hook Dial function This function appears only when a password is specified under A...

Page 196: ...d one of these sizes of paper into the tray before printing reports Configuration Page Prints general information and the current configurations of the machine Fax Journal Prints a fax transmission an...

Page 197: ...nts the list with the entries sorted by name Scanner Address List Prints a list of scan destinations Scanner Journal Prints a scanner journal for the last 100 Scan to E mail Scan to FTP and Scan to Fo...

Page 198: ...ed for Ethernet communication Select a speed that matches your network environment For most networks the default setting is the optimum setting Auto Select 100Mbps Full Duplex 100Mbps Half Duplex 10Mb...

Page 199: ...ther without using a central access point IPv4 Configuration Item Description Value DHCP Sets the machine to receive its IPv4 address subnet mask and default gateway address automatically from a DHCP...

Page 200: ...od Displays the IP address acquisition method IP Not Ready DHCP Manual Config Default IP Wi Fi Direct IP Address Displays the IP address of Wi Fi Direct IPv6 Configuration Item Description Value IPv6...

Page 201: ...e between 0 and 128 Gateway Address Specifies the IPv6 address of the default gateway Can contain up to 46 characters For details about entering characters see page 31 Entering Characters Stateless Ad...

Page 202: ...ss connections by following the wizard s instructions For details see Setup Guide If Wi Fi Enable in Wi Fi under Network Settings is set to Disable the Wi Fi Setup Wizard does not appear 7 Configuring...

Page 203: ...ble Available Configuring paper settings Available Available Adjusting the sound volume Available Unavailable Configuring the paper settings for copying Available Unavailable Configuring fax settings...

Page 204: ...anel Supported web browsers Internet Explorer 6 or later Firefox 3 0 or later Safari 4 0 or later To operate the machine via Web Image Monitor you must first configure the machine s TCP IP or wireless...

Page 205: ...eas 1 2 3 4 DSH133 1 Menu area Clicking a menu shows its contents in the main area 2 Tab area Contains tabs for switching between information and settings you want to see or configure 3 FAQs Knowledge...

Page 206: ...etails about the settings contact your network administrator The previous page may not appear even if the back button of the web browser is clicked If this happens click the refresh button of the web...

Page 207: ...ontact information of the machine as registered on the SNMP page Host Name Shows the host name specified in Host Name on the DNS page Device Status Shows the current messages on the machine s display...

Page 208: ...opier Shows the following for pages printed using the copier function Total number of pages Number of color pages always shows 0 Number of black and white pages Fax only SP 221SF SP 277SFNwX and SP 22...

Page 209: ...he machine Engine FW Version Shows the version of firmware for the machine engine Machine ID Shows the identification number of the machine Fax Card only SP 221SF SP 277SFNwX and SP 221SFNw Shows that...

Page 210: ...peaker during on hook mode from Off Low Middle or High Job End Tone Select the volume of the beep that sounds when a job is complete from Off Low Middle or High Job Error Tone Select the volume of the...

Page 211: ...P 8 11 13 3 Half Letter S 5 5 8 5 Custom Size Paper Type Select the paper type for the bypass tray from the following Plain Paper Recycled Paper Thick Paper 1 100 to 130g m2 Thin Paper 52 to 64g m2 Le...

Page 212: ...whether e mail notifications are sent after forwarding faxes or not Email notification destination depends on how Forwarding Destination is specified If specified with E mail Address the notification...

Page 213: ...Interface Tab Interface Item Description Fixed USB Port Specifies whether the same printer LAN Fax driver can be used for multiple machines or not under USB connection If this setting is enabled the...

Page 214: ...n Item Description Shortcut to Function Settings Assigns one of the following functions to the Shortcut to Func key on the control panel ID Card Copy Mode Fax Immediate TX Select Scanner Destination 8...

Page 215: ...al and 100 Speed Dial destinations can be registered See the scan and fax sections for more information on registering destinations For details about registering scan destinations see page 85 Register...

Page 216: ...Name Shows the name used to identify the machine on the network Network Version Shows the version of the machine s network module a part of the machine firmware Ethernet MAC Address Shows the Etherne...

Page 217: ...obtains its IPv6 address from a DHCP server IP Address DHCP Displays the IPv6 address obtained from the DHCP server when DHCP is set to Active Stateless Address Displays up to four stateless auto addr...

Page 218: ...TCP port 631 80 FTP Select to enable network printing using an embedded FTP server in the machine via TCP port 20 21 RAW Select to enable network raw printing Port No Enter the TCP port number to use...

Page 219: ...utomatically When set to Auto Obtain DHCP Primary IPv6 DNS Server Secondary IPv6 DNS Server and IPv6 Domain Name below become unavailable Primary IPv6 DNS Server Enter the IPv6 address of the primary...

Page 220: ...r becomes low Call Service Select to send an alert e mail to the specified address if the machine requires servicing Replace Print Cartridge Select to send an alert e mail to the specified address if...

Page 221: ...er the contact information of the machine The contact information entered here is displayed on the main page Can contain up to 64 characters SMTP Tab SMTP Item Description Primary SMTP Server Enter th...

Page 222: ...cause transmission date and time to be incorrect for email sent by the Scan to E mail function even when the machine s clock is set correctly POP3 Tab POP3 Settings Item Description POP3 Server Enter...

Page 223: ...s Item Description SSID Enter the SSID of the access point The SSID can contain up to 32 characters When you click Scan List a list of available access points is displayed You can select the SSID from...

Page 224: ...the SSID authentication method or encryption key of the access point or wireless router in advance Wi Fi Direct Settings Item Description SSID Enter the SSID name The SSID can contain up to 32 charac...

Page 225: ...Item Description Timeout seconds Enter the number of seconds the machine waits before an XMPP connection times out Configuring the Network Settings 223...

Page 226: ...DHCPv4 DHCPv6 SNMP mDNS NetBIOS UDP Port 53550 All ICMP Bypass Select whether to apply IPsec to ICMP packets IPv4 and IPv6 from the following Active All ICMP packets will be bypassed without IPsec pr...

Page 227: ...isable the policy Name Enter the name of the policy Can contain up to 16 characters Address Type Select IPv4 or IPv6 as the type of IP address to be used in IPsec communication Local Address Displays...

Page 228: ...hm for AH Specify the authentication algorithm to be applied when AH or ESP AH is selected for Security Protocol from the following MD5 SHA1 Encryption Algorithm for ESP Specify the encryption algorit...

Page 229: ...gorithm from the following MD5 SHA1 IKE Life Time Specify the life time of the ISAKMP SA as a time period Enter a number of seconds IKE Diffie Hellman Group Select the IKE Diffie Hellman Group to be u...

Page 230: ...ng in the machine s memory to be printed sent or forwarded Quick Dial Destination List Prints a list of Quick Dial entries Fax Speed Dial Destination List Prints a list of Speed Dial entries Scanner D...

Page 231: ...same password again to confirm Change E mail Address only SP 221SF SP 277SFNwX and SP 221SFNw Check this to configure the administrator e mail address Administrator E mail Address only SP 221SF SP 27...

Page 232: ...IPsec Settings Select to clear the IPsec settings Reset IPsec Settings appears only when the administrator password is specified Backup Setting Tab When sending the machine for repair it is important...

Page 233: ...Backs up the IPsec settings to a file Follow the procedure below to create configuration backup files 1 Select the option button for the type of data you wish to back up 2 Enter the administrator pass...

Page 234: ...n error message appears Try again to restore the file completely Set Date Time Tab Set Date Item Description Year Enter the current year 2000 to 2099 Month Enter the current month 1 to 12 Day Enter th...

Page 235: ...nergy Saver mode 2 Energy Saver Mode 2 Europe Select 30sec or specify the period of time 1 20min for the machine to enter Energy Saver mode 2 Countries other than European countries Select 30sec or sp...

Page 236: ...Dialog 1 On the Start menu click All Programs 2 Click SP 220 Series Software Utilities 3 Click Smart Organizing Monitor for SP 220 Series 4 If the machine you are using is not selected click Connect P...

Page 237: ...Input Tray You can check the following information about the input trays Input Tray Status Paper Size Paper Type Displays the type of the paper loaded into each input tray System Displays the system i...

Page 238: ...Click SP 220 Series Software Utilities 3 Click Smart Organizing Monitor for SP 220 Series 4 If the machine you are using is not selected click Connect Printer and then do one of the following Select...

Page 239: ...IPv6 Network 1 Network 2 and Network 3 tabs You can set configurations about network connection and communication The following operations are possible on these tabs Checking the printer name active...

Page 240: ...8 Configuring the Machine Using Utilities 238...

Page 241: ...size and environmental conditions such as temperature and humidity Toner quality degrades over time For good print quality the manufacturer recommends that you use genuine toner from the manufacturer...

Page 242: ...nt cartridge in horizontally and then slowly push it in all the way Finally push the cartridge down until it clicks into place DSH162 6 Carefully push up the front cover until it closes 9 Maintaining...

Page 243: ...dry wipe the area and allow it to dry To avoid deformation discoloration or cracking do not use volatile chemicals such as benzine and thinner or spray insecticide on the machine If there is dust or g...

Page 244: ...DSH161 3 Use a cloth to wipe the inside of the machine toward and away from yourself DSH177 Wipe carefully so as not to touch any protrusions inside the machine 4 Slide the print cartridge in horizon...

Page 245: ...SFNwX or SP 221SFNw be careful not to hold the input tray when lifting the exposure glass cover for the tray might be damaged 2 Clean the parts indicated with arrows with a soft damp cloth and then wi...

Page 246: ...r 1 Lift the ADF Be careful not to hold the input tray when lifting the ADF for the tray might be damaged 2 Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts wi...

Page 247: ...you use this machine in a confined space without good ventilation for a long time or print large quantities you might detect an odd smell This might cause the output paper to also have an odd smell W...

Page 248: ...or service representative Disposal Ask your sales or service representative for information about correct disposal of this machine Where to Inquire Contact your sales or service representative for fu...

Page 249: ...ty while receiving a fax because the document was too large The paper tray was empty Load paper in the paper tray See page 35 Loading Paper The paper tray did not contain A4 Letter or Legal size paper...

Page 250: ...was busy Wait for a while and send the fax again Cannot Copy This Setting Comb 2 on 1 4 on 1 Combined copying could not be performed because the tray does not contain the valid size paper which are A...

Page 251: ...ifferent One Touch button Assign a registered destination to the One Touch button See page 85 Registering Scan Destinations and page 130 Registering Fax Destinations Dial Failed The fax could not be s...

Page 252: ...ge of the original to store a fax job in memory before transmission The machine s memory reached capacity while storing a fax in memory in Memory Transmission mode Resend the fax in parts as several s...

Page 253: ...chine needs to be restarted Turn off the power and then turn it back on Print Cart Set Error The print cartridge has not been installed or has not been installed correctly Reinstall the print cartridg...

Page 254: ...curred and the machine cannot function Contact your sales or service representative Set Correct Paper The paper tray does not contain A4 Letter or Legal size paper While the message is displayed press...

Page 255: ...scanned into memory Then copy again the originals left in the ADF TX Comm Error A transmission error occurred and the fax could not be transmitted correctly If the Auto Redial setting is enabled the m...

Page 256: ...ray is not set properly or no paper loaded Check the indicated tray Tray 1 has run out of paper The bypass tray has run out of paper Load paper into Tray 1 See page 35 Loading Paper Load paper into th...

Page 257: ...r Help Waste Toner full No printing is available Open the indicated cover and then replace Print Cartridge The waste toner bottle is full Replace the print cartridge Unit Not Detected Open the indicat...

Page 258: ...er jams and possibly damage the machine Paper jams can cause pages to be lost Check your print job for missing pages and reprint any pages that did not print out The jammed paper may be ejected automa...

Page 259: ...o can cause remaining toner to leak Place the print cartridge on paper or similar material to avoid dirtying your workspace 5 Lifting the guide plate remove the jammed paper carefully DSH165 6 Slide t...

Page 260: ...y Since the temperature around the guide is high wait for it to cool before checking for jammed paper 1 If paper is jammed in the bypass tray input area remove the jammed paper carefully DSH167 2 Clos...

Page 261: ...r Since the temperature around the guide is high wait for it to cool before checking for jammed paper 1 Open the rear cover DSH168 2 Open the fusing cover DSH169 3 Push the levers on the sides down wi...

Page 262: ...e jammed paper carefully DSH171 5 Push the levers on the sides up with your thumbs 6 Close the fusing cover 7 Close the rear cover DSH172 Removing Scanning Jams 1 Open the ADF cover DSH173 10 Troubles...

Page 263: ...as it may tear DSH174 3 Close the ADF cover DSH175 4 Lift the ADF and if there is original remaining in the ADF gently pull the jammed original to remove it Be careful not to hold the input tray when...

Page 264: ...ble and network cable are connected correctly Also confirm that they are not damaged The port connection is not established correctly 1 On the Start menu click Devices and Printers 2 Right click the i...

Page 265: ...s adjust the paper guides to remove the gaps Avoid printing on both sides of paper when printing images that contain large solid areas which consume a lot of toner Use supported types of paper See pag...

Page 266: ...per guides to remove the gaps The printed paper is curled Load the paper upside down in the paper tray If the paper curl is severe take prints from the output tray more frequently Paper is damp Use pa...

Page 267: ...d or non genuine print cartridge reduces print quality and can cause malfunctions Use genuine print cartridge only An old print cartridge is being used Print cartridge should be opened before their ex...

Page 268: ...hen print For details about the reduction function see the printer driver Help Photo images are coarse Use the application s or printer driver s settings to specify a higher resolution For details abo...

Page 269: ...l printing Processing time depends on data volume High volume data such as graphics heavy documents take longer to be processed Wait for a while To speed up printing reduce the printing resolution usi...

Page 270: ...printed page differs from the position displayed on the computer screen the cause may be one of the following Problem Solution Page layout settings are not configured properly Check that the page lay...

Page 271: ...bably has heavily lined or dotted areas Switching the setting for image quality between Photo and Mixed may eliminate the moire pattern See page 166 Copier Features Settings Photocopied paper is dirty...

Page 272: ...g Do not move the original during scanning The scanned image is upside down The original was placed upside down Place the original in the correct orientation See page 56 Placing Originals The scanned...

Page 273: ...g Originals 1XXX21 The line could not be connected correctly Confirm that the telephone line is properly connected to the machine Disconnect the telephone line from the machine and connect a standard...

Page 274: ...ize paper in the tray and configure the paper size settings under Tray Paper Settings accordingly A cover or tray was open Close the cover or tray There was a paper jam Remove the jammed paper See pag...

Page 275: ...screen the machine is receiving data Pages are not printed The interface cable is not connected correctly Reconnect the cable Check that the interface cable is the correct type Strange noise is heard...

Page 276: ...10 Troubleshooting 274...

Page 277: ...tp www ricoh com printers sp200 support gateway 3 Double click the CD ROM drive icon 4 Double click the Mac OS X folder 5 Double click the folder of driver you want to install 6 Follow the instruction...

Page 278: ...8 Start System Preferences 9 Click Printers Scanners 10 Click the button If Add Printer or Scanner appears click it 11 Click Default 12 Select the printer that has Bonjour indicated in the Kind colum...

Page 279: ...ss manually If you have selected On proceed to Step 25 21 Enter the machine s IPv4 address in IP Address 22 Enter the subnet mask in Subnet Mask 23 Enter the gateway address in Default Gateway Address...

Page 280: ...ROM drive download a setup file from our website http www ricoh com printers sp200 support gateway 3 Double click the CD ROM drive icon 4 Double click the Mac OS X folder 5 Double click the folder of...

Page 281: ...tion key The SSID and Encryption key for the router access point may be printed on a label affixed to the router access point For details about the SSID and Encryption key refer to the router access p...

Page 282: ...an be specified in Admin Tools Lock under Admin Tools menu 13 Press the or key to select SSID of the router access point from the searched SSID list and then press the OK key 14 Enter the encryption k...

Page 283: ...he or key to select Network Settings and then press the OK key 12 If you are requested to enter a password enter the password using the number keys and then press the OK key A password for accessing t...

Page 284: ...r Driver Make sure the Ethernet cable is not connected to the machine 1 Check that the router access point is working correctly 2 Open the PIN code configuration window web page for the router access...

Page 285: ...eck the PIN code Write down the PIN code in case you might forget it 18 Enter the machine s PIN code 8 digits on the router access point s web page The web page accessed in Step 2 19 Execute WPS PIN s...

Page 286: ...11 Configuring Network Settings Using OS X 284...

Page 287: ...s about specifying the IPsec settings using Web Image Monitor see page 224 Configuring the IPsec Settings For details about enabling and disabling IPsec using the control panel see page 187 Administra...

Page 288: ...ms use the term Compliance in place of Authentication Security Association This machine uses encryption key exchange as the key setting method With this method agreements such as the IPsec algorithm a...

Page 289: ...access Web Image Monitor For details about disabling IPsec using the control panel see page 187 Administrator Settings Specifying Encryption Key Exchange Settings This function is available only when...

Page 290: ...click Settings 9 In Authenticate and generate a new key after every enter the same validity period in minutes that is specified on the machine in IKE Life Time and then click Methods 10 Confirm that...

Page 291: ...algorithm to the same value as the Encryption Algorithm for ESP specified on the machine 32 When AH is selected for the machine in Security Protocol under IPsec Settings select Data and address integr...

Page 292: ...r are enabled To disable the computer s IPsec settings select the security policy right click and then click Un assign Enabling and Disabling IPsec Using the Control Panel This function is available o...

Page 293: ...h is built into the print cartridge is taken into account in displaying Replace Required Soon Print Cartridge If the photo conductor stops working before the toner runs out Replace Required Soon Print...

Page 294: ...y SP 277SNwX SP 221SNw SP 221SF SP 277SFNwX and SP 221SFNw 216 mm 356 mm 8 5 14 inches Maximum paper size for printing 216 mm 356 mm 8 5 14 inches Warm up time 23 C 71 6 F SP 277SNwX SP 221S SP 221SNw...

Page 295: ...f and then back on If the message does not disappear contact your service representative Power consumption SP 277SNwX SP 221S SP 221SNw Ready 49 6 W During printing 316 W Maximum 784 W The power level...

Page 296: ...sions Width Depth Height SP 221S SP 277SNwX and SP 221SNw 402 360 252 mm 15 8 14 2 10 0 inches SP 221SF SP 277SFNwX and SP 221SFNw 402 360 293 mm 15 8 14 2 11 5 inches Weight machine body with consuma...

Page 297: ...SP 277SFNwX SP 221SFNw Printer language GDI Copier Function Specifications Item Description Maximum resolution scanning and printing Exposure glass Scanning 600 600 dpi Printing 600 600 dpi ADF only...

Page 298: ...only SP 277SNwX SP 221SNw SP 221SF SP 277SFNwX and SP 221SFNw 216 356 mm 8 5 14 inches Maximum resolution when scanning from the control panel 600 600 dpi Maximum resolution when scanning from a compu...

Page 299: ...sion mode ITU T Group 3 G3 Scan line density 8 dots per mm 3 85 line per mm 200 100 dpi 8 dots per mm 7 7 line per mm 200 200 dpi Transmission time 3 seconds 8 dots per mm 3 85 line per mm 33 6 kbps M...

Page 300: ...cartridges Print cartridges consumables are not covered by warranty However if there is a problem contact the store where they were purchased When you first use this machine use the print cartridges...

Page 301: ...on the environment and human health which could otherwise result from inappropriate handling Recycling of products helps to conserve natural resources and protect the environment For more detailed in...

Page 302: ...ate collection systems for not only used electrical and electronic products but also batteries and accumulators Please dispose of them correctly at your local community waste collection recycling cent...

Page 303: ...re required and a specified period of time passes the device switches to an energy saving mode In these modes the machine consumes less power watts If the machine is to print again it needs a little l...

Page 304: ...d have the facility for battery or similar backup of memory This device may be subject to ringing or bell tinkle when certain other devices are connected to the same line If this occurs the problem sh...

Page 305: ...ntrolled environment and meets the FCC radio frequency RF Exposure Guidelines This equipment has very low levels of RF energy that it deemed to comply without maximum permissive exposure evaluation MP...

Page 306: ...for repair or warranty information please contact Ricoh Americas Corporation Customer Support Department at 1 800 FASTFIX If this device is causing problems with your telephone network the telephone...

Page 307: ...sure limits set forth for an uncontrolled environment and meets RSS 102 of the IC radio frequency RF Exposure rules This equipment should be installed and operated keeping the radiator at least 20cm o...

Page 308: ...all the devices not exceed five Model Number SP 277SFNwX Remarques l attention des utilisateurs canadiens du SP 277SFNwX Le pr sent produit est conforme aux sp cifications techniques applicables d Inn...

Page 309: ...Energy Saver mode 2 If the machine has been idle for a certain period of time the machine automatically enters Energy Saver mode The machine recovers from Energy Saver mode when it receives a print j...

Page 310: ...Specifications Energy Saver mode 1 Power Consumption 1 SP 277SNwX SP 221S and SP 221SNw 30 W 28 9 W SP 277SFNwX SP 221SF and SP 221SFNw 29 2 W 29 5 W Recovery Time 1 10 seconds 12 Appendix 308...

Page 311: ...nd power consumption may differ depending on the conditions and environment of the machine For details about Energy Saver modes see page 187 Administrator Settings Even if Energy Saver mode 2 is enabl...

Page 312: ...d configuration files Object form shall mean any form resulting from mechanical transformation or translation of a Source form including but not limited to compiled object code generated documentation...

Page 313: ...the Work or a Contribution incorporated within the Work constitutes direct or contributory patent infringement then any patent licenses granted to You under this License for that Work shall terminate...

Page 314: ...he appropriateness of using or redistributing the Work and assume any risks associated with Your exercise of permissions under this License 8 Limitation of Liability In no event and under no legal the...

Page 315: ...sure the software is free for all its users This General Public License applies to most of the Free Software Foundation s software and to any other program whose authors commit to using it Some other...

Page 316: ...threatened constantly by software patents We wish to avoid the danger that redistributors of a free program will individually obtain patent licenses in effect making the program proprietary To preven...

Page 317: ...dify your copy or copies of the Program or any portion of it thus forming a work based on the Program and copy and distribute such modifications or work under the terms of Section 1 above provided tha...

Page 318: ...the Program In addition mere aggregation of another work not based on the Program with the Program or with a work based on the Program on a volume of a storage or distribution medium does not bring th...

Page 319: ...the source code from the same place counts as distribution of the source code even though third parties are not compelled to copy the source along with the object code 4 You may not copy modify sublic...

Page 320: ...ample if a patent license would not permit royalty free redistribution of the Program by all those who receive copies directly or indirectly through you then the only way you could satisfy both it and...

Page 321: ...have the option of following the terms and conditions either of that version or of any later version published by the Free Software Foundation If the Program does not specify a version number of this...

Page 322: ...lop a new program and you want it to be of the greatest possible use to the public the best way to achieve this is to make it free software which everyone can redistribute and change under these terms...

Page 323: ...mouse clicks or menu items whatever suits your program You should also get your employer if you work as a programmer or your school if any to sign a copyright disclaimer for the program if necessary H...

Page 324: ...ing disclaimers Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimers in the documentation and or other materials provided with...

Page 325: ...damages arising from the use of this software Permission is granted to anyone to use this software for any purpose including commercial applications and to alter it and redistribute it freely subject...

Page 326: ...A 15213 3890 412 268 4387 fax 412 268 7395 tech transfer andrew cmu edu 4 Redistributions of any form whatsoever must retain the following acknowledgment This product includes software developed by Co...

Page 327: ...es It should complile on any platform that has a C compiler without making any assumptions about availability of so called standard C functions routines or types which may or may not be present on any...

Page 328: ...imer in the documentation and or other materials provided with the distribution Neither the names of the copyright holders nor the names of the contributors may be used to endorse or promote products...

Page 329: ...ditions are met 1 Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer 2 Redistributions in binary form must reproduce the above c...

Page 330: ...ED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEM...

Page 331: ...duct Eric Young should be given attribution as the author of the parts of the library used This can be in the form of a textual message at program startup or in documentation online or textual provide...

Page 332: ...NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TO...

Page 333: ...or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIE...

Page 334: ...Red Hat Inc Wi Fi and Wi Fi Direct are registered trademarks of Wi Fi Alliance The proper name of Internet Explorer 6 is Microsoft Internet Explorer 6 The proper names of the Windows operating system...

Page 335: ...Datacenter Edition The product names of Windows Server 2008 are as follows Microsoft Windows Server 2008 Foundation Microsoft Windows Server 2008 Standard Microsoft Windows Server 2008 Enterprise Micr...

Page 336: ...2 Foundation Microsoft Windows Server 2012 R2 Essentials Microsoft Windows Server 2012 R2 Standard Microsoft Windows Server 2012 R2 Datacenter Other product names used herein are for identification pu...

Page 337: ...Printer driver settings 62 Status information 205 235 Consumables 298 Control panel 20 21 Copier mode screen 68 Copy Basic operation 69 Enlarge 72 ID Card copy 79 Reduce 72 Scan settings 81 Specificat...

Page 338: ...tes 291 O On hook dial 143 One Touch buttons 109 Operation modes 24 Operation tools 27 Original 57 Original type 81 P Page counter 206 Paper jam 256 258 260 Paper recommendations 58 Paper Storage 54 P...

Page 339: ...gs 219 SNMP settings 218 Sound volume adjustment 208 Specifications 292 294 295 296 297 Specifying a custom paper size 45 Specifying the paper type and paper size 45 47 48 Speed Dial 132 133 141 Stand...

Page 340: ...MEMO 338...

Page 341: ...MEMO 339...

Page 342: ...MEMO 340 EN GB EN US EN AU M0A6 8629A...

Page 343: ...2016...

Page 344: ...M0A6 8629A AU EN US EN GB EN...

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