Panasonic KX-TVS125, Installation Manual

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5.2 PORT SETTING OPTIONS
172 Installation Manual
5.2.7 Mailbox Groups
This program allows a message to be delivered to several mailboxes at once. The message
activates the message waiting lamps on all of the proprietary telephones. These mailboxes
may be assembled into a list called a System Group Distribution List. The Message Manager
can record a voice label for each System Group Distribution List (see D6 RECORDING
MESSAGES). There are 20 group lists available, and each group list can have up to 20
entries.
To establish a mailbox group:
1.
From the System Administration Top Menu, Type [1-5-1-1-1]
(Program-System Parameter-System Group Assignment-Mailbox Group-Enter).
2.
Assign a List Number to the Mailbox Group. This number can be from 2-5 digits (same
as mailbox numbers). This number must be an unused number. In other words, the
number assigned to this group cannot be the same as another System Group Distribution
List number or mailbox number. For example, we will use the number 250.
There are 2 ways to use a System Group Distribution List:
Option A:
For inside messages: The System Group Distribution List number can be designed
so that any subscriber can press [2] and then enter the list number (which is [250] in
this example) to deliver a message. The message will be delivered to all specified
mailboxes.
Option B:
For outside messages: The System Group Distribution List number can be designed
as a custom greeting for incoming callers. For instance, the greeting might be:
"To
leave a message for the parts section, press 3". The digit "3" would be assigned to
System Group Distribution List number 250 in Custom Service Setting.
Each message waiting lamp will remain on until the message is cleared from the
individual station.
5.2.8 Extension Groups
An extension group places several extensions into the same mailbox. These extensions may
be assembled into a list called a Extension Group List. The extensions in the group list cannot
have a personal mailbox! When a message is left in this mailbox, it lights all of the message
waiting lamps of the phones that are in this group list. There are 20 group lists available, and
each group list can have up to 20 entries.
When a message is left for the extension group, it will light the message waiting lamps on each
phone. The first person that retrieves the call cancels the message waiting lamp on the other
phones. Extension groups work well in areas where the call would not be intended for a
specific person (e.g., a Parts Center, Technical Support Group, etc.).
To establish an extension group:
1.
From the System Administration Top Menu , Type [1-5-1-2-1]
(Program-System Parameter-System Group Assignment-Extension Group-Enter).