Fuji Xerox DocuPrint M255 df User Manual Download Page 274

Page: 274 / 423

274

Faxing

Specifying the Fax Settings

This section includes:

• "Customizing Fax Options" on page 274
• "Available Fax Options" on page 275

Customizing Fax Options

Your printer is provided with a variety of options that you can use to configure the fax feature. For
details on the available menu items, see

"Available Fax Options" on page 275

Press the

(

System

) button.

Select

Admin Menu

, and then press the

button.

Select

Fax Settings

, and then press the

button.

Select the desired menu item, and then press the

button.

Select the desired setting or enter the value using the numeric keypad.

Press the

button to save the selection.

Repeat steps

as needed to change the setting.

To quit changing settings, keep pressing the

(

Back

) button until the LCD panel shows

Select Function

Summary of Contents for DocuPrint M255 df

Page 1: ...User Guide DocuPrint M255 df M255 z ...

Page 2: ... Product Safety Certification UL CB 26 Illegal Copies and Printouts 27 Product Features 28 1 Specifications 31 Copy Function 32 Print Function 34 Scan Function 36 Fax Function 37 Direct Fax Function 38 2 Basic Operation 39 Main Components 40 Front View 40 Rear View 41 Automatic Document Feeder ADF 41 Operator Panel 42 Turning On the Printer 44 Setting Initial Settings on the Operator Panel 45 Prin...

Page 3: ...Address for IPv4 Mode 69 Verifying the IP Settings 71 Printing and Checking the System Settings Page 71 Installing Print Drivers on Computers Running Windows 73 Identifying Print Driver Pre install Status for Network Connection Setup 74 Inserting the Software Pack CD ROM 75 USB Connection Setup 75 Network Connection Setup 76 Configuring Wireless Network Settings DocuPrint M255 z only 77 Setting Up...

Page 4: ...Sizes 158 Setting Paper Types 158 Printing 159 Printing from the Computer 159 Canceling a Print Job 160 Duplex Printing 161 Direct Printing Using a USB Storage Device 166 Selecting Printing Options 167 Printing Custom Size Paper 172 Checking Status of a Print Job 174 Printing a Report Page 175 Printer Settings 176 Printing with the Web Services on Devices 178 Adding Roles of Print Services 178 Pri...

Page 5: ...to the Network 233 Scanning to a USB Storage Device 234 Sending an E Mail With the Scanned Image 235 Adding an Entry to the Address Book 235 Sending an E mail With the Scanned File 237 Customizing Scan Options 238 Changing the Default Scan Settings 238 Changing the Scan Settings for an Individual Job 241 8 Faxing 243 Connecting the Telephone Line 244 Configuring Fax Initial Settings 246 Setting Yo...

Page 6: ... Memory 264 Polling Receive 264 Automatic Dialing 265 Speed Dialing 265 Storing a Fax Number for Speed Dialing 265 Sending a Fax Using Speed Dialing 266 Group Dialing 266 Creating Group Dial Numbers 267 Editing Group Dial Numbers 268 Sending a Fax Using Group Dialing Multi address Transmission 269 Printing the Address Book List 269 Other Ways to Fax 270 Using the Secure Receiving Mode 270 Using an...

Page 7: ...fying the Location of Paper Jams 342 Clearing Paper Jams From the Automatic Document Feeder ADF 343 Clearing Paper Jams From the Front of the Printer 346 Clearing Paper Jams From the Rear of the Printer 351 Clearing Paper Jams From the Center Output Tray 353 Jam Problems 356 Basic Printer Problems 357 Display Problems 358 Printing Problems 359 Print Quality Problems 361 The Output Is Too Light 362...

Page 8: ...ning the ADF Feed Roller 397 Replacing the Toner Cartridge 398 When to Replace the Toner Cartridge 399 Removing the Toner Cartridge 400 Installing a Toner Cartridge 402 Ordering Supplies 404 Consumables 404 When to Order a Toner Cartridge 404 Recycling Supplies 405 Storing Consumables 406 Managing the Printer 407 Checking or Managing the Printer with the CentreWare Internet Services 407 Checking P...

Page 9: ...Copy Print Scan and Fax functions Please read this guide to achieve the best performance from your printer This guide assumes you are familiar with computers and the basics of network operation and configuration After reading this guide keep it safe and handy for future reference DocuPrint M255 df M255 z User Guide Help Copyright 2012 by Fuji Xerox Co Ltd Fuji Xerox Co Ltd July 2012 Edition 2 No M...

Page 10: ...uji Xerox Co Ltd DocuWorks is a trademark of Fuji Xerox Co Ltd All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation or Fuji Xerox Co Ltd In this manual safety instructions are preceded by the symbol Always read and follow the instructions before performing the required procedures Fuji Xerox is not responsible for any breakdown of machines due t...

Page 11: ...ric Young eay mincom oz au AES Copyright 2003 Dr BrianGladman Worcester UK All rights reserved This product uses published AES software provided by Dr Brian Gladmanunder BSD licensing terms TIFF libtiff LibTIFFCopyright 1988 1997 SamLeffler Copyright 1991 1997 Silicon Graphics Inc JPEG Our printer software uses some of the codes defined by the Independent JPEG Group ...

Page 12: ...re is available only on the DocuPrint M255 z model User Guide HTML files this guide Describes how to get ready to print and set various features It also covers the operator panel menus troubleshooting tips and maintenance information This guide is on the Software Pack CD ROM PostScript Level3 Compatible User Guide Describes how to set up your printer as a PostScript Level3 Compatible printer and t...

Page 13: ...your computer and how to install the print driver 5 Printing Basics Describes the supported paper how to load paper and how to print data using various print features 6 Copying Describes how to copy documents and the adjustment features 7 Scanning Describes how to set and use the Scan features 8 Faxing Describes how to set and use the Fax features 9 Using the Operator Panel Menus and Keypad Descri...

Page 14: ...per is described in this guide as follows Long Edge Feed LEF Loading the document or paper in the landscape orientation Short Edge Feed SEF Loading the document or paper in the portrait orientation 4 The screen shots and illustrations in this guide are those of the DocuPrint M255 z unless otherwise specified Some of the items in the screen shots and illustrations may not be displayed or available ...

Page 15: ...for item that if not followed strictly can lead death or severe or fatal injuries and the possibility to do it is comparatively high Used for items that if not followed strictly can lead to severe or fatal injuries Used for items that if not followed strictly can cause injuries to user or damages to machine A symbol for items to pay attention to when handling machine Follow instructions carefully ...

Page 16: ...r panel of this product for its rated ampere and voltage Never touch the power cord with wet hands It may cause electric shock Do not put an object on the power cord Always keep the plug connection free of dust The dusty and damp environment may bring about minute electric current in a connector It may generate heat and eventually cause a fire accident To avoid the risk of electric shock and a fir...

Page 17: ...f Once a month switch off this product and check if the power cord is plugged firmly into an electrical outlet the plug is not excessively heated rusted or bent the plug and electrical outlet are free of dust and the power cord is not cracked or worn down Once you notice any unusual condition switch off and unplug this product first and contact your local Fuji Xerox representative ...

Page 18: ...e accident Never locate this product in the following places Near radiators or any other heat sources Near volatile flammable materials such as curtains In the hot humid dusty or poorly ventilated environment In the place receiving direct sunlight Near cookers or humidifiers Locate this product on a level and sturdy surface that can withstand a weight of 12 0 Kg Otherwise if tilted the product may...

Page 19: ...of the product Keep the minimum clearance as follows for ventilation and an access to the power plug Unplug the product if an abnormal condition is noted 100 mm 300 mm 398 mm 100 mm 100 mm 420 mm 100 mm 619 mm 100 mm 795 5 mm 719 mm 300 mm 313 5 mm 1049 mm 134 mm 117 mm 134 mm 201 5 mm 86 5 mm 89 mm ...

Page 20: ...rox supplies Otherwise it may cause some defects To keep this product in a good performance and condition always use it in the following environment Temperature 10 32 C Humidity 10 85 When the product is left in a chilly room and the room is rapidly warmed up by heater dew condensation may form inside the product and cause a partial deletion on printing 1 1 1 1 Left Right Left Right Front Front Re...

Page 21: ...s flower vases or coffee cups Metal parts such as staples or clips Heavy objects If liquid is spilled over or metal parts are slipped into the product it may cause electric shock or a fire accident Do not use conductive paper such as origami paper carbonic paper or conductively coated paper When paper jam occurs it may cause short circuit and eventually a fire accident When cleaning this product u...

Page 22: ...product immediately and contact your local Fuji Xerox representative Do not apply excessive force to hold thick document on the document glass It may break the glass and cause injuries Ventilate well during extended operation or mass copying It may affect the office air environment due to odor such as ozone in a poorly ventilated room Provide proper ventilation to ensure the comfortable and safe e...

Page 23: ...ges or drum if not a cartridge type and toner cartridges out of the reach of children If a child accidentally swallows toner spit it out rinse mouth with water drink water and consult a physician immediately When replacing drum cartridges or drum if not a cartridge type and toner cartridges be careful not to spill the toner In case of any toner spills avoid contact with clothes skin eyes and mouth...

Page 24: ...l warning instructions marked on or supplied with this product To avoid the risk of burn injuries and electric shock never touch the area with the High Temperature or High Voltage marks on NOTE The following shows the toner cartridge label for DocuPrint M255 z ...

Page 25: ...ources Fuji Xerox reuses returned toner cartridges and drums photoreceptors to make recycle parts recycle materials or energy recovery Proper disposal is required for toner cartridges no longer needed Do not open toner cartridges Return them to your local Fuji Xerox representative ...

Page 26: ...led and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this product does cause harmful interference to radio or television reception which can be determined by turning this product off and on the user is encouraged to try to correct the interference by one...

Page 27: ...ples of items that may be illegal to copy or print in your country Currency Banknotes and checks Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt c...

Page 28: ... Using the PSI you can print on print media of another type or size preferentially over the regular media in the paper tray For more information see Loading Print Media in the Priority Sheet Inserter PSI on page 152 Wireless Print DocuPrint M255 z only With the wireless LAN feature of the printer you can place your printer at any location and print from a computer without cabling For more informat...

Page 29: ... the Address Book is required it helps save your time For more information see Using a Scanner on the Network on page 213 Scan to USB Storage Device You do not need a computer to connect your USB storage device to save scanned data Insert your USB storage device into the front USB port on the printer and save scanned data directly to your USB storage device For more information see Scanning to a U...

Page 30: ...er directly using the numeric keypad For more information see Sending a Fax Using the Driver Direct Fax on page 257 Address Book The Address Book simplifies the recipient specification You can use the Address Book on the printer as well as on the server Select the desired address or fax number from the Address Book when using the Scan to E Mail or Scan to Network feature or sending faxes For more ...

Page 31: ...Specifications 31 1 Specifications This chapter includes Copy Function on page 32 Print Function on page 34 Scan Function on page 36 Fax Function on page 37 Direct Fax Function on page 38 ...

Page 32: ...um size is 215 9 297 mm for both sheets and books Automatic Document Feeder ADF The maximum size is 215 9 355 6 mm Output Paper Size Paper tray Maximum Legal Minimum 76 2 127 mm 3 5 Priority Sheet Inserter PSI Maximum Legal Minimum A5 Image loss width Top edge 4 1 mm or less bottom edge 4 1 mm or less left and right edges 4 1 mm or less Output Paper Weight Paper tray 60 163 gsm for postcard 60 190...

Page 33: ... Continuous Copy 99 images NOTE The machine may pause temporarily to perform image stabilization Output Tray Capacity Center output tray Approximately 125 sheets A4 Document output tray Approximately 50 sheets A4 IMPORTANT Fuji Xerox P paper 64 gsm Power Supply AC 220 240 V 10 110 127 V 10 5 9A for both 50 60 Hz 3Hz Power Consumption Sleep mode 4 W or less Low Power mode 8 W or less Standby mode 5...

Page 34: ...0 600 dpi High Resolution 1200 1200 dpi When printing in high resolution mode printing speed may be reduced due to image quality adjustment Printing speed may also be reduced depending on documents PDL Standard PCL 5e PCL 6 PostScript Level3 Compatible PDF Ver 1 6 TIFF JPEG Protocol DocuPrint M255 df Ethernet standard TCP IP LPD Port9100 WSD DocuPrint M255 z Ethernet standard TCP IP LPD Port9100 W...

Page 35: ...64 Edition Microsoft Windows 7 Microsoft Windows 7 x64 Edition Mac OS 2 Linux OS 3 IMPORTANT 1 For the latest information about the supported operating systems contact our Customer Support Center or your dealer 2 Mac OS X 10 4 11 10 5 8 10 6 10 7 are supported 3 Red Hat Enterprise Linux 5 6 Desktop x86 SUSE Linux Enterprise Desktop 10 11 x86 and Ubuntu 8 10 x86 are supported Connectivity DocuPrint...

Page 36: ...col TCP IP SMB FTP Operating System Microsoft Windows XP Microsoft Windows Server 2003 Microsoft Windows Server 2008 Microsoft Windows Vista Microsoft Windows 7 Microsoft Windows XP x64 Microsoft Windows Server 2003 x64 Microsoft Windows Server 2008 x64 Microsoft Windows Vista x64 Microsoft Windows Server 2008 R2 x64 Microsoft Windows 7 x64 Mac OS X 10 4 11 10 5 8 10 6 10 7 IMPORTANT For the lates...

Page 37: ...nication Note that the actual transmission time depends on the content of documents the machine that the recipient uses and the status of the communication line Transmission Mode ITU T Super G3 ITU T G3 ECM ITU T G3 Scanning Resolution 400 400 pixel 25 4 mm R16 15 4 line mm 300 300 pixel 25 4 mm R8 15 4 line mm 200 200 pixel 25 4 mm R8 7 7 line mm 200 100 pixel 25 4 mm R8 3 85 line mm Coding Metho...

Page 38: ...Windows XP Microsoft Windows Vista Microsoft Windows Server 2003 Microsoft Windows Server 2008 Microsoft Windows 7 Microsoft Windows XP x64 Microsoft Windows Server 2003 x64 Microsoft Windows Server 2008 x64 Microsoft Windows Vista x64 Microsoft Windows Server 2008 R2 x64 Microsoft Windows 7 x64 Mac OS X 10 4 11 10 5 8 10 6 10 7 IMPORTANT For the latest information about the supported operating sy...

Page 39: ...ic Operation This chapter includes Main Components on page 40 Turning On the Printer on page 44 Setting Initial Settings on the Operator Panel on page 45 Printing the Panel Settings Page on page 46 Power Saver Mode on page 47 ...

Page 40: ... Panel on page 42 Front View 1 Output Tray Extension 2 Center Output Tray 3 Front USB Port 4 Operator Panel 5 Automatic Document Feeder ADF 6 Document Feeder Tray 7 Document Output Tray 8 Document Stopper 9 Power Switch 10 Toner Cartridge 11 Paper Tray Cover 12 Paper Tray 13 Front Cover 14 Priority Sheet Inserter PSI 15 Paper Width Guides 16 Toner Access Cover 4 2 11 3 5 6 7 8 9 10 12 13 14 15 16 ...

Page 41: ...ADF Cover 5 Ethernet Port 6 USB Port 7 Paper Chute 8 Transfer Roller 9 Power Connector 10 Rear Cover Handle 11 Rear Cover 12 Phone Connector 13 Wall Jack Connector 1 ADF Cover 2 Document Guides 3 ADF Glass 4 Document Glass 5 Document Cover 6 Document Feeder Tray 7 1 2 3 4 5 6 8 9 10 12 13 11 1 2 3 5 4 6 ...

Page 42: ...Inserts a pause during dialing 10 Speed Dial button Calls up a stored telephone number 11 CA Clear All button Resets the current setting and returns to the top level of each service menu 12 Energy Saver button LED Lights up in the Sleep mode Press this button to exit the Sleep mode 13 Print button LED Moves to the top level of the Print menu 14 Fax button LED Moves to the top level of the Fax menu...

Page 43: ... returning to the previous screen cancels the current entry or setting Be sure to press the button to save the current entry or setting For details on how to use the numeric keypad to enter alphanumeric characters see Using the Numeric Keypad on page 337 ...

Page 44: ... end of the power cord to the power connector on the rear of the printer see Rear View on page 41 2 Connect the other end to a power source 3 Turn on the printer NOTE When you turn on the printer for the first time follow the on screen instructions on the LCD panel to configure the initial settings of your printer See also Setting Initial Settings on the Operator Panel on page 45 ...

Page 45: ...erator panel as needed For details on the operator panel see Understanding the Operator Panel Menus on page 282 1 Select the language you want to use on the operator panel and then press the button 2 Press the button to start setting the region 3 Select your region and then press the button 4 Select the appropriate time zone and then press the button 5 Specify the current date and then press the b...

Page 46: ... Utility Windows Only The following procedure uses Microsoft Windows 7 as an example NOTE The reports and lists are all printed in English 1 Click Start All Programs Fuji Xerox Fuji Xerox Printer Software for Asia Pacific your printer Printer Setting Utility NOTE The window to select a printer appears in this step when multiple print drivers are installed on your computer In this case click the na...

Page 47: ...11 minutes See also Changing the Power Saver Mode Settings on page 334 Exiting the Power Saver Mode The printer automatically exits the power saver mode when it receives a print job from a computer or fax data through the telephone line Alternatively you can manually bring it back into standby mode Press any button on the operator panel in Low Power mode In Sleep mode press the Energy Saver button...

Page 48: ...48 Basic Operation ...

Page 49: ...operating system This chapter includes Print and Scan Drivers on page 50 CentreWare Internet Services on page 51 Printer Setting Utility Windows Only on page 52 SimpleMonitor Windows Only on page 53 Launcher Windows Only on page 54 Address Book Editor on page 56 Express Scan Manager on page 57 User Setup Disk Creating Tool Windows Only on page 58 DocuWorks Windows Only on page 60 ...

Page 50: ...o scan images directly to your personal computer and place scanned images directly into an application via USB or the network The network feature is available only on the DocuPrint M255 z The scan driver is installed along with your print driver It is available for Microsoft Windows and Mac OS X See also Installing Print Drivers on Computers Running Windows on page 73 Installing Print Drivers on C...

Page 51: ...e to save or apply any changes to the current configuration and settings For details on the menu items of the CentreWare Internet Services refer to the Help on the CentreWare Internet Services Creating an Administrative Password 1 Launch your web browser 2 Enter the IP address of the printer in the address bar and then press the Enter key 3 Click the Properties tab 4 In the left navigation panel s...

Page 52: ...ty The Printer Setting Utility consists of the Printer Settings Report Printer Maintenance and Diagnosis tabs The Printer Setting Utility is installed along with print drivers NOTE The Password dialog box appears the first time you attempt to change settings on Printer Setting Utility when the Panel Lock feature is enabled on the printer In this case enter the password you specified and click OK t...

Page 53: ...tatus window alerts you when there is a warning or when an error occurs for example when a paper jam occurs or toner is running low By default the Printer Status window appears automatically when an error occurs You can specify the conditions for starting the Printer Status window in Printer Status Window Properties To change the pop up settings for the Printer Status window 1 Right click the Simp...

Page 54: ...ic your printer Launcher The Launcher Btype window appears 2 The Launcher Btype window provides several buttons Status Window Printer Setting Utility Troubleshooting Address Book Editor and Express Scan Manager To exit click the X button at the top right of the window For more information click the Help button icon of each application Status Window Opens the Printer Status window See also SimpleMo...

Page 55: ...ress Book Editor Starts the Address Book Editor which allows you to add and edit Address Book entries See also Address Book Editor on page 56 Express Scan Manager Starts the Express Scan Manager See also Express Scan Manager on page 57 ...

Page 56: ... add Fax entries E Mail entries Server entries When you start the software the Address Book Editor reads the printer s Address Book You can add edit and delete entries After making changes you can then save the updated Address Book to the printer or to your computer The Address Book Editor is installed along with your print driver It is available for Windows and Mac OS X ...

Page 57: ...tart the Express Scan Manager and specify the location to send scanned image files Click Open the image file to display scanned files saved in the specified destination after scanning The Express Scan Manager is installed along with your print driver It is available for Windows and Mac OS X NOTE When you separately install the Express Scan Manager from the Software Pack CD ROM you also need to ins...

Page 58: ...lling the print driver Install print drivers for your printer on the computer on which the setup disk is to be created The setup disk can only be used on the operating system on which the disk was created or computers running the same operating system Create a separate setup disk for each of the operating systems To create a setup disk follow the procedure below The procedure uses Windows 7 as an ...

Page 59: ... and select an output port from the Port list box NOTE Alternatively you can click Add Port to create your desired port Select the Set as default printer check box as needed 8 Click Create Setup Disk The Specifying Setup Disk Directory window appears 9 Enter the path to the destination folder directly into the Destination folder box or click Browse to select the folder 10 Click OK ...

Page 60: ...s run the appropriate EXE file in the DocuWorks document handling software Windows supports the DocuWorks and the DocuWorks Viewer Light The DocuWorks is available only for Windows NOTE For details on the DocuWorks refer to the readme file on the DocuWorks document handling software ...

Page 61: ...rview of Network Setup and Configuration on page 62 Connecting Your Printer on page 63 Setting the IP Address on page 67 Installing Print Drivers on Computers Running Windows on page 73 Installing Print Drivers on Computers Running Mac OS X on page 114 Installing Print Drivers on Computers Running Linux CUPS on page 120 ...

Page 62: ...ter on the network Microsoft Windows operating systems Run the installer on the Software Pack CD ROM to automatically set the printer s Internet Protocol IP address if you connect the printer to an established TCP IP network You can also manually set the printer s IP address on the operator panel Mac OS X and Linux systems Manually set the printer s TCP IP address on the operator panel To use a wi...

Page 63: ...meet the following requirements Connection Type Connection Specifications Ethernet 10 Base T 100 Base TX compatible USB USB 2 0 compatible Wireless DocuPrint M255 z only IEEE 802 11b 802 11g Wall Jack Connector RJ11 Phone Connector RJ11WAll 1 Ethernet Port 2 USB Port 3 Wall Jack Connector 4 Phone Connector 1 2 3 4 ...

Page 64: ...ter Scan and print an image into an application Scan and print an image to a folder on the computer Use the Address Book Editor to manage Address Book entries Ethernet When connected via Ethernet connection you can Instruct print jobs from a computer on the network Scan and print an image to a computer on the network Scan and print an image to an FTP server Scan to e mail Use the CentreWare Intern...

Page 65: ...ip this section and go to Network Connection on page 66 To connect the printer to a computer 1 Connect the smaller end of the supplied USB cable to the USB port on the rear of the printer and the other end to a USB port on the computer NOTE Do not connect the printer USB cable to the USB connector available on the keyboard USB port ...

Page 66: ... turned off and all cables have been disconnected 2 Connect one end of an Ethernet cable to the Ethernet port on the rear of the printer and the other end to a LAN drop or hub NOTE Do not connect the Ethernet cable when you intend to use the wireless network feature of the DocuPrint M255 z model See also Configuring Wireless Network Settings DocuPrint M255 z only on page 77 Ethernet port ...

Page 67: ...ress It is important that the addresses are similar but not the same only the last digit needs to be different For example your printer can have the address 192 168 1 2 while your computer has the address 192 168 1 3 Another device can have the address 192 168 1 4 Many networks have a Dynamic Host Configuration Protocol DHCP server A DHCP server automatically programs an IP address into every comp...

Page 68: ...Operator Panel To turn on off either the DHCP or the AutoIP protocol 1 On the operator panel press the System button 2 Select Admin Menu and then press the button 3 Select Network and then press the button 4 Select TCP IP and then press the button 5 Select IPv4 and then press the button 6 Select Get IP Address and then press the button 7 Select DHCP AutoIP or DHCP and then press the button Using t...

Page 69: ...e that the LCD panel shows Select Function 2 On the operator panel press the System button 3 Select Admin Menu and then press the button 4 Select Network and then press the button 5 Select TCP IP and then press the button 6 Select IPv4 and then press the button 7 Select Get IP Address and then press the button 8 Select Panel and then press the button 9 Press the Back button and then ensure that Ge...

Page 70: ...sted in Printer Name The Printer Setting Utility starts 2 Click the Printer Maintenance tab 3 Select TCP IP Settings from the list at the left side of the page The TCP IP Settings page is displayed 4 Select Panel from IP Address Mode and then enter the values in IP Address Subnet Mask and Gateway Address 5 Click the Restart printer to apply new settings button to take effect The IP address is assi...

Page 71: ... also Printing and Checking the System Settings Page on page 71 Printing and Checking the System Settings Page Print the System Settings page and check your printer s IP address This section includes Using the Operator Panel on page 71 Using the Printer Setting Utility Windows Only on page 72 Using the Operator Panel NOTE The reports and lists are all printed in English 1 Press the System button 2...

Page 72: ...printer appears in this step when multiple print drivers are installed on your computer In this case click the name of the desired printer listed in Printer Name The Printer Setting Utility starts 2 Click the Printer Settings Report tab 3 Select Reports from the list at the left side of the page The Reports page appears 4 Click the System Settings button The System Settings page is printed If the ...

Page 73: ...udes Identifying Print Driver Pre install Status for Network Connection Setup on page 74 Inserting the Software Pack CD ROM on page 75 USB Connection Setup on page 75 Network Connection Setup on page 76 Configuring Wireless Network Settings DocuPrint M255 z only on page 77 Setting Up the Printer for Shared Printing on page 104 Using the XML Paper Specification Print Driver on page 113 PostScript L...

Page 74: ...for a few minutes to resolve the IP address automatically and then print the System Settings page again If the IP address is not resolved automatically see Assigning an IP Address for IPv4 Mode on page 69 Using the Printer Setting Utility The following procedure uses Windows 7 as an example NOTE The reports and lists are all printed in English 1 Click Start All Programs Fuji Xerox Fuji Xerox Print...

Page 75: ... CD ROM 1 Insert the Software Pack CD ROM into your computer s CD DVD drive When the AutoPlay window appears click Run setup exe to start the Easy Install Navi NOTE If the CD does not automatically start or the AutoPlay window does not appear click Start start for Windows XP Computer D setup exe where D is the drive letter of your CD and then click OK USB Connection Setup The following procedure u...

Page 76: ...nter to add a printer to the list manually You may specify the IP address and port name at this point If you have installed this printer on the server computer select I am setting up this printer on a server check box NOTE If the installer displays 0 0 0 0 when you intend to use the AutoIP feature you must enter a valid IP address to continue 5 Specify the printer settings and then click Next a En...

Page 77: ...2 11b g compliant Bandwidth 2 4 GHz Data Transfer Rate IEEE 802 11b mode 11 5 5 2 1 Mbps IEEE 802 11g mode 54 48 36 24 18 12 9 6 Mbps Security 64 40 bit key 128 104 bit key WEP WPA PSK TKIP AES WPA2 PSK AES IEEE802 1x attestation function of WPA 1x non corresponds Certifications Wi Fi WPA2 0 Personal Wi Fi Protected Setup WPS Push Button Configuration PBC Personal Identification Number PIN WPS2 0 ...

Page 78: ...s an example 1 Insert the Software Pack CD ROM into your computer s CD DVD drive When the AutoPlay window appears click Run setup exe to start the Easy Install Navi 2 Click Start Setup 3 Click Configure Printer The connection type selection screen appears 4 Select Wireless Connection and then click Next The setting method selection screen appears ...

Page 79: ...creen instructions to connect the USB cable and perform other setup until the Select Access Point screen appears 7 Select either of the following Click the Select from the found Access Points radio button and select the SSID Click the Input the SSID directly radio button and enter the SSID in the SSID box 8 Click Next ...

Page 80: ...gure the security setting and then click Next The IP Address Settings screen appears 11 Select IP Mode depending on your network scheme When IPv4 is selected configure the following a Select Type b If you have selected Use Manual Address from Type enter the following items IP Address of your printer Subnet Mask Gateway Address ...

Page 81: ... Manual Address check box under IPv6 Settings enter the following items IP Address of your printer Gateway Address 12 Click Next The FAX Settings screen appears 13 Configure the fax settings if necessary NOTE If you do not intend to use the fax feature select the I don t use FAX functionality check box 14 Click Next The Confirm the settings screen appears ...

Page 82: ...lish a wireless network connection and the Configuration Complete screen appears 18 Click Print Printer Setting 19 Confirm that Link Quality is shown as Good Acceptable or Low on the report NOTE When Link Quality is shown as No Reception check if the wireless network settings are correctly configured To reconfigure the wireless network settings click Next on the Configuration Complete screen and t...

Page 83: ...to continue the installation process and then click Next 24 Check if the printer to be installed is listed in the Select Printer screen and then click Next NOTE If the printer to be installed is not listed in the Select Printer screen try either of the following steps Click Refresh to update the information Click Add Printer and then enter the details of the printer manually 25 Select the required...

Page 84: ...ollowing procedure uses Windows 7 as an example Displaying the Configure Wireless Settings Screen 1 Insert the Software Pack CD ROM into your computer s CD DVD drive When the AutoPlay window appears click Run setup exe to start the Easy Install Navi 2 Click Start Setup 3 Click Configure Printer 4 Select Wireless Connection and then click Next The setting method selection screen appears ...

Page 85: ...Printer Connection and Software Installation 85 5 Select Advanced ...

Page 86: ...nd then click Next 2 Follow the on screen instructions and then click Next The Printer Setup Utility screen appears 3 Select the printer to be configured in the Select Printer screen and then click Next NOTE If the printer to be configured is not listed in the Select Printer screen try the following steps Click Refresh to update the information Click Enter IP Address and then enter the IP address ...

Page 87: ... selected configure the following a Select Type b If you have selected Use Manual Address from Type enter the following items IP Address of your printer Subnet Mask Gateway Address When Dual Stack is selected configure the following a Configure IPv4 Settings b If you have selected the Use Manual Address check box under IPv6 Settings enter the following items IP Address of your printer Gateway Addr...

Page 88: ...figure the fax settings if necessary NOTE If you do not intend to use the fax feature select the I don t use FAX functionality check box 10 Click Next The Confirm the settings screen appears 11 Ensure that the wireless network settings are displayed and then click Apply A confirmation window appears ...

Page 89: ...w the on screen instructions until the Check Setup screen appears 16 Print the System Settings page using the operator panel See Printing the System Settings Page on page 175 17 Confirm that Link Quality is shown as Good Acceptable or Low on the report NOTE When Link Quality is shown as No Reception check if the wireless network settings are correctly configured To reconfigure the wireless network...

Page 90: ... installed is listed in the Select Printer screen and then click Next NOTE If the printer to be installed is not listed in the Select Printer screen try either of the following steps Click Refresh to update the information Click Add Printer and then enter the details of the printer manually 21 Configure the required items on the Enter Printer Settings screen and then click Next 22 Select the softw...

Page 91: ...k Start Installation If you see any errors click Trouble Shooting Guide and follow the instruction 4 If you agree to the terms of the License Agreement click I accept the terms of the license agreement to continue the installation process and then click Next 5 Check if the printer to be installed is listed in the Select Printer screen and then click Next NOTE If the printer to be installed is not ...

Page 92: ...nd follow the instruction 4 If you agree to the terms of the License Agreement click I accept the terms of the license agreement to continue the installation process and then click Next 5 Check if the printer to be installed is listed in the Select Printer screen and then click Next NOTE If the printer to be installed is not listed in the Select Printer screen try either of the following steps Cli...

Page 93: ...terms of the License Agreement click I accept the terms of the license agreement to continue the installation process and then click Next 5 Check if the printer to be installed is listed in the Select Printer screen and then click Next NOTE If the printer to be installed is not listed in the Select Printer screen try either of the following steps Click Refresh to update the information Click Add P...

Page 94: ...llation process and then click Next 5 Check if the printer to be installed is listed in the Select Printer screen and then click Next NOTE If the printer to be installed is not listed in the Select Printer screen try either of the following steps Click Refresh to update the information Click Add Printer and then enter the details of the printer manually 6 Configure the required items on the Enter ...

Page 95: ... Server 2003 a Select Network Connections from Control Panel b Right click Wireless Network Connection and select Properties c Select the Wireless Networks tab d Ensure that the check box for Use Windows to configure my wireless network settings is selected NOTE Make note of the wireless network settings on the Advanced dialog box step f and the Wireless network properties dialog box step h You ma...

Page 96: ...ernet c Select Network and Sharing Center d Select Connect to a network e Select xxxxxxxx xxxxxxxx indicates a wireless device s SSID which you use from the network items listed in the available network list and click Connect f Click Close in the dialog box after confirming the connection is a success For Windows Server 2008 a Display Control Panel b Select Network and Internet c Select Network an...

Page 97: ... available network list and click Connect 2 Check the IP address assigned by AutoIP on the printer a On the operator panel press the System button b Select Admin Menu and then press the button c Select Network and then press the button d Select TCP IP and then press the button e Select IPv4 and then press the button f Select IP Address and then press the button Default IP address range 169 254 xxx...

Page 98: ... Network Connections from Control Panel b Right click Wireless Network Connection and select Properties c Select the Wireless Networks tab d Ensure that the check box for Use Windows to configure my wireless network settings is selected e Click Advanced f You can either set the printer to the ad hoc mode or the infrastructure mode For Ad hoc mode Select Computer to computer ad hoc networks only an...

Page 99: ... Center d Select Connect to a network e Select the network and then click Connect For Fixed IP Networks 1 Set up your computer for wireless connectivity NOTE If the operating system on your computer provides a wireless configuration software use it to change the wireless network settings See the instructions below For Windows XP and Windows Server 2003 a Select Network Connections from Control Pan...

Page 100: ...ernet c Select Network and Sharing Center d Select Connect to a network e Select xxxxxxxx xxxxxxxx indicates a wireless device s SSID which you use from the network items listed in the available network list and click Connect f Click Close in the dialog box after confirming the connection is a success For Windows Server 2008 a Display Control Panel b Select Network and Internet c Select Network an...

Page 101: ...rk and Sharing Center d Select Connect to a network e Select xxxxxxxx xxxxxxxx indicates a wireless device s SSID which you use from the network items listed in the available network list and click Connect 2 Check the IP address on your computer 3 Set the IP address on the printer See Assigning an IP Address for IPv4 Mode on page 69 4 Launch your web browser ...

Page 102: ...ow For Windows XP and Windows Server 2003 a Select Network Connections from Control Panel b Right click Wireless Network Connection and select Properties c Select the Wireless Networks tab d Ensure that the check box for Use Windows to configure my wireless network settings is selected e Click Advanced f You can either set the printer to the ad hoc mode or the infrastructure mode For Ad hoc mode S...

Page 103: ...ection is a success For Windows Server 2008 a Display Control Panel b Select Network and Internet c Select Network and Sharing Center d Select Connect to a network e Select the network and then click Connect f Click Close in the dialog box after confirming the connection is a success For Windows Server 2008 R2 and Windows 7 a Display Control Panel b Select Network and Internet c Select Network and...

Page 104: ...ver 2003 and Windows Server 2003 x64 Edition 1 Click Start start for Windows XP Printers and Faxes 2 Right click the icon for your printer and select Properties 3 From the Sharing tab select Share this printer and then enter a name in the Share name text box 4 Click Additional Drivers and select the operating systems of all network clients using your printer 5 Click OK If the files are not present...

Page 105: ... and Windows Server 2008 R2 1 Click Start Devices and Printers 2 Right click the printer icon and select Printer properties 3 On the Sharing tab select the Share this printer check box and then enter a name in the Share name text box 4 Click Additional Drivers and select the operating systems of all network clients using your printer 5 Click OK 6 Click Apply and then click OK To check that the pri...

Page 106: ...op of the client computer double click My Network Places 2 Locate the host name of the server computer and then double click the host name 3 Right click the shared printer name and then click Connect Wait until the driver is copied from the server to the client computer and a new printer object is added to the Printers and Faxes folder It may take some time depending on the amount of network traff...

Page 107: ...nd select Properties d On the General tab click Print Test Page When a test page is printed successfully installation is complete For Windows Server 2008 and Windows Server 2008 64 bit Edition 1 Click Start Network 2 Locate the host name of the server computer and then double click the host name 3 Right click the shared printer name and then click Connect 4 Click Install driver 5 Wait until the dr...

Page 108: ...Click Install driver 5 Wait until the driver is copied from the server to the client computer and a new printer object will be added to the Devices and Printers folder It may take some time depending on the amount of network traffic 6 Print a test page to verify installation a Click Start Devices and Printers b Right click the printer you just created and select Printer properties c On the General...

Page 109: ...er or a printer attached to another computer and then click Next 5 Click Browse for a printer and then click Next 6 Select the printer and then click Next If the printer is not listed click Back and enter the path to the printer in the text box The server host name is the name of the server computer that identifies it to the network The shared printer name is the name assigned during the server in...

Page 110: ... box and click Next The server host name is the name of the server computer that identifies it on the network The shared printer name is the name assigned during the server installation process If this is a new printer you may be prompted to install a print driver If no system driver is available specify the location where the driver is available 4 Confirm the printer name and then select whether ...

Page 111: ...xt For example server host name shared printer name The server host name is the name of the server computer that identifies it on the network The shared printer name is the name assigned during the server installation process If this is a new printer you may be prompted to install a print driver If no system driver is available specify the location where the driver is available 4 Confirm the print...

Page 112: ...x and then click Next The server host name is the name of the server computer that identifies it to the network The shared printer name is the name assigned during the server installation process If this is a new printer you may be prompted to install a print driver If no system driver is available you need to specify the path to the available drivers 4 Confirm the printer name and then click Next...

Page 113: ...to install an additional Microsoft package depending on your operating system For further information on the XML Paper Specification print driver visit Microsoft s web site Windows Vista VC 2008 Redistribution Package Windows Server 2008 Net Framework 3 5 SP1 Windows Server 2008 R2 Net Framework 3 5 1 Use the Server Manager interface to manually install it ...

Page 114: ...ling Print Drivers on Computers Running Mac OS X For information on how to install print drivers refer to the PostScript Level3 Compatible User Guide This section includes Configuring Wireless Settings on the Operator Panel DocuPrint M255 z only on page 115 ...

Page 115: ...the specifications of the wireless LAN feature see the Configuring Wireless Network Settings DocuPrint M255 z only on page 77 You can select a method to configure a wireless setting from the following 1 WPS PIN is a method to authenticate and register devices required for wireless configuration by entering PIN code in the printer and computer This setting performed through access point is availabl...

Page 116: ...Select an encryption type and then press the button IMPORTANT Be sure to use one of the supported encryption methods from Mixed Mode PSK WPA PSK TKIP WPA2 PSK AES and WEP to protect your network traffic 6 Enter the WEP key or pass phrase and then press the button Use the numeric keypad to enter the desired value and press the or button to move a cursor When the encryption type is WEP select a tran...

Page 117: ... Select an encryption type and then press the button IMPORTANT Be sure to use one of the supported encryption methods to protect your network traffic 6 Enter the WEP key and then press the button Use the numeric keypad to enter the desired value and press the or button to move a cursor 7 Select a transmit key from WEP Key 1 WEP Key 2 WEP Key 3 and WEP Key 4 8 Wait a few minutes until the printer r...

Page 118: ...ork and then press the button 4 Select WPS Setup and then press the button 5 Select Push Button Control and then press the button 6 Select Yes and then press the button 7 Press and hold the WPS button on the access point 8 Wait a few minutes until the printer restarts to establish the wireless network 9 Print a System Settings page from the operator panel a Press the System button b Select Report ...

Page 119: ...d then press the button 6 Take a note of PIN code displayed on the operator panel 7 Select Start Configuration and then press the button 8 If SSID selection screen appears select the SSID and then press the button 9 Enter the PIN code of the printer at the web page of the wireless access point 10 Wait a few minutes until the printer restarts to establish the wireless network 11 Print a System Sett...

Page 120: ...sktop x86 SUSE Linux Enterprise Desktop 11 x86 and Ubuntu 10 x86 For the information on the previous versions of the Linux operating systems visit respective web sites This section includes Installing Print Drivers on page 121 Specifying the Queue on page 122 Specifying the Default Queue on page 125 Specifying Printing Options on page 126 Setting the Password for Authority as the Printer Administr...

Page 121: ...ation starts When the installation is complete the window automatically closes For SUSE Linux Enterprise Desktop 11 x86 1 Double click fx docuprint m255 xx xnoar rpm on the Software Pack CD ROM 2 Click Install 3 Enter the administrator s password and then click Authenticate Installation starts When the installation is complete the window automatically closes For Ubuntu 10 x86 1 Double click fx doc...

Page 122: ...e type of your printer connection For a network printer a Select LPD LPR Host or Printer from the Other Network Printers menu and then click Continue b Enter the IP address of the printer in Connection Format lpd xxx xxx xxx xxx the IP address of the printer c Click Continue d Enter the name of the printer in Name in the Add Printer dialog box and then click Continue You can optionally specify the...

Page 123: ... Click Connection Wizard The Connection Wizard dialog box appears c Select Line Printer Daemon LPD Protocol from Access Network Printer or Printserver Box via d Enter the IP address of the printer in IP Address or Host Name e Select Fuji Xerox in Select the printer manufacturer f Click OK The Add New Printer Configuration dialog box appears g Select FX DocuPrint M255 x vx x FujiXerox FX DocuPrint ...

Page 124: ...escription of the printer as additional information If you want to share the printer select the Share This Printer check box For a USB printer connected to a computer running the Ubuntu 10 x86 a Select FUJI XEROX DocuPrint M255 X FUJI XEROX DocuPrint M255 X from the Local Printers menu and then click Continue b Enter the name of the printer in Name in the Add Printer dialog box and then click Cont...

Page 125: ...om Hardware The Printer Configurations dialog box appears 4 Click Edit A dialog box to modify the specified queue appears 5 Confirm that the printer you want to specify as the default queue is selected in the Connection list 6 Select the Default Printer check box 7 Confirm the settings and then click OK For Ubuntu 10 x86 1 Select System Administration Printing 2 Select the printer you want to spec...

Page 126: ..._M255_X has been modified successfully appears The setting is complete For SUSE Linux Enterprise Desktop 11 x86 1 Open a web browser 2 Enter http localhost 631 admin in the address bar and then press the Enter key The CUPS window appears NOTE Set the password for authority as the printer administrator before setting the printer queue If you have not set it see Setting the Password for Authority as...

Page 127: ...ich you want to specify printing options 5 Click the Administration drop down box and then select Modify Printer 6 Enter the User Name and the Password and then click OK 7 Select the printer you want to modify 8 Specify necessary printing options and then click Continue or Modify Printer The message Printer FUJI_XEROX_DocuPrint_M255_X has been modified successfully appears The setting is complete ...

Page 128: ...tions as the printer administrator For SUSE Linux Enterprise Desktop 11 x86 1 Select Computer More Applications and select GNOME Terminal on the Application Browser 2 Enter the following command in the terminal window su lppasswd g sys a root Enter the password for authority as the printer administrator after the Enter password prompt Reenter the password for authority as the printer administrator...

Page 129: ...ndow The print driver is uninstalled For SUSE Linux Enterprise Desktop 11 x86 1 Select Computer More Applications and select GNOME Terminal on the Application Browser 2 Enter the following command in the terminal window to delete the print queue 3 Repeat the command above for all queues for the same model 4 Enter the following command in the terminal window The print driver is uninstalled su Enter...

Page 130: ...command in the terminal window to delete the print queue 3 Repeat the command above for all queues for the same model 4 Enter the following command in the terminal window The print driver is uninstalled sudo lpadmin x Enter the print queue name Enter the user password sudo dpkg r fx docuprint m255 Enter the user password if required ...

Page 131: ...cs This chapter includes About Print Media on page 132 Supported Print Media on page 136 Loading Print Media on page 143 Setting Paper Sizes and Types on page 158 Printing on page 159 Printing with the Web Services on Devices on page 178 ...

Page 132: ...short where the paper fibers run along the width of the paper is preferred Envelopes can be printed from the paper tray and the Priority Sheet Inserter PSI Fan paper or other specialty media before loading in the paper tray Do not print on label stock once a label has been removed from a sheet Use only paper envelopes Do not use envelopes with windows metal clasps or adhesives with release strips ...

Page 133: ...the document enters the printer first Place only loose sheets of paper in the ADF Adjust the document guides so that they fit against the documents Insert paper in the document feeder tray only when the ink on the paper is completely dry Do not load documents above the MAX fill line You can load up to 50 sheets of 64 gsm documents NOTE You cannot load the following documents on the ADF Be sure to ...

Page 134: ... or carbonless copy paper Paper with a rough surface such as Japanese paper pulp paper or fibrous paper Envelopes that are not flat or that have clasps windows or adhesives with release strips Padded envelopes Tack film Water transfer paper Textile transfer paper Perforated paper Leather paper embossed paper Conductive paper such as origami paper carbonic paper or conductively coated paper Wrinkle...

Page 135: ...t temperatures and relative humidity Avoid attics kitchens garages and basements for storing print media Store print media flat Print media should be stored on pallets cartons shelves or in cabinets Avoid having food or drinks in the area where print media is stored or handled Do not open sealed packages of paper until you are ready to load them into the printer Leave paper in the original packagi...

Page 136: ...breakdown and damage to your printer To use the features of your printer effectively use the suggested print media that is recommended here IMPORTANT The toner may come off the print media if it gets wet by water rain steam and so on For more information contact our local representative office or authorized dealer ...

Page 137: ...EF 162 229 mm Postcard 100 148 mm Postcard 148 200 mm Yougata 2 Envelope SEF 114 162 mm Yougata 2 Envelope LEF 162 114 mm Yougata 3 Envelope SEF 98 148 mm Yougata 3 Envelope LEF 148 98 mm Yougata 4 Envelope 105 235 mm Yougata 6 Envelope 98 190 mm Younaga 3 Envelope 120 235 mm Nagagata 3 Envelope 120 235 mm Nagagata 4 Envelope 90 205 mm Kakugata 3 Envelope 216 277 mm Custom size Width 76 2 215 9 mm...

Page 138: ...d to paper jams To ensure that printing is correctly done select the correct paper size and paper type Paper Size A4 SEF 210 297 mm B5 SEF 182 257 mm A5 SEF 148 210 mm Letter SEF 8 5 11 inches Executive SEF 7 25 10 5 inches Legal 13 Folio SEF 8 5 13 inches Legal 14 SEF 8 5 14 inches Statement SEF 139 7 215 9 mm Com 10 Envelope SEF 4 125 9 5 inches DL Envelope SEF 110 220 mm C5 Envelope SEF 162 229...

Page 139: ...er 20 lb Plain Supported Paper Business 4200 Legal 20 lb Plain Cascade X 9000 Folio Plain Cascade X 9000 Letter Plain Hammermill Tidal MP Letter Plain Hammermill Fore MP Legal 24 lb Plain Business 4200 Letter Plain Hammermill Laser Print Letter Plain Color Xpressions Select Letter Plain GP Laser1000 Executive Plain Color Xpressions Elite Letter 28 lb Plain Business 4200 Letter Plain FX P B5 64 gsm...

Page 140: ...Nymolla A4 100 gsm Plain Special Paper FX Label No Cut A4 Label Labels FX Label 20 Cut A4 Labels Xerox Label No Cut A4 Labels Xerox Label 24 Cut A4 Labels Avery Labels 5165 No Cut Letter Labels Avery Labels 5160 30 Cut Letter Labels Columbia CO125 Com 10 Envelope Envelope Print Master Monarch Envelope River Series DL Envelope Autofill 90 gsm DL Envelope River Series C5 Envelope Autofill 90 gsm C5 ...

Page 141: ...pressions Elite Letter 120 gsm Lightweight Cardstock OK Prince 127 A4 128 gsm Lightweight Cardstock Shiraoi A4 156 gsm Lightweight Cardstock OK Prince 157 A4 157 gsm Lightweight Cardstock Premier TCF 160 A4 160 gsm Lightweight Cardstock IBG Paper PFX V704 A4 70 gsm Plain FXCL Xplore A4 Plain FXCL Xcellence 70 A4 Plain FXCL Xceed 70 A4 Plain Topgun A4 Plain OAHING PAPER A4 Plain UPM Office Multifun...

Page 142: ...per A4 Plain Green Member A4 Plain BIO TOP 3 Extra A4 Plain AG Red Label Folio Plain THFX Paper Q Advance Argo A4 Plain FXM Diplomat A4 Plain FXM Excel A4 Plain FXM Xerox One A4 Plain FXA Colotech Idol 80 gsm A4 Plain FXA Colotech Idol 100 gsm A4 100 gsm Plain Colotech Plus 120 gsm A4 120 gsm Lightweight Cardstock FXM Label 16up A4 140 gsm Labels FXM Label 8up A4 Labels Paper Name Size Weight Pape...

Page 143: ...The paper tray can accommodate 250 sheets of standard paper 27 5 mm 1 08 inches of thick paper 27 5 mm 1 08 inches of postcards 10 envelopes 20 labels The Priority Sheet Inserter PSI can accommodate 10 sheets for plain paper or one sheet for other paper Print Media Dimensions The paper tray can accommodate print media within the following dimensions Width 76 2 215 9 mm 3 00 8 50 inches Length 127 ...

Page 144: ... in progress Use only laser print media Do not use ink jet paper on your printer For manually loading print media for duplex 2 sided printing see Manual Duplex Printing PCL Print Driver Only on page 162 Do not wipe the pink tinted grease off as doing so may cause paper to misfeed 1 Pull the paper tray out of the printer about 200 mm Hold the tray with both hands remove it from the printer and then...

Page 145: ...lever with the other hand and then extend the tray to your desired length NOTE The paper tray can accommodate a stack of A5 paper by default and is designed to extend in two lengths To load A4 paper media extend the paper tray to the mid length To load longer paper media extend it to the full length ...

Page 146: ...rint media flex the sheets back and forth and then fan them Straighten the edges of the stack on a level surface 5 Load the print media into the paper tray with the recommended print surface facing up NOTE Do not load paper media above the fill line on the paper width guides of the paper tray as it may cause paper jams ...

Page 147: ...paper tray with both hands and push it into the printer until it clicks into place 9 Select the paper type on the print driver if the loaded print media is not standard plain paper If a user specified print media is loaded in the paper tray you must specify the paper size on the print driver NOTE For details on specifying the paper size and type on the print driver refer to the Help provided for t...

Page 148: ...nvelopes in the paper tray right after they have been removed from the packaging they may bulge To avoid jams flatten them as shown below before loading them in the paper tray If envelopes are still not fed correctly add some bending to the flap of the envelopes as shown in the following illustration The amount of the bending shall be 5 mm 0 20 inches or less IMPORTANT Never use envelopes with a w...

Page 149: ...and each flap is folded under the envelope LEF Load envelopes with the print surface facing up Ensure that the flapped edge is pointing toward the front of the printer and the flaps are left unfolded NOTE When you load the envelopes in the LEF orientation be sure to specify the landscape orientation on the print driver To confirm the correct orientation of each print media such as envelopes see th...

Page 150: ...o specify the postcard on the print driver for the optimum print result Before loading postcards smooth them out but bend the leading edge as shown in the following illustration Bend them about 5 mm 0 20 inches Loading Postcards Load postcards with the print surface facing up and the top edge first ...

Page 151: ...Load W postcards with the print surface facing up and the left edge first NOTE To confirm the correct orientation of each print media such as postcards see the instructions on the Envelope Paper Setup Navigator dialog box of the print driver ...

Page 152: ...aser print media Do not use ink jet paper on your printer For manually loading print media for duplex 2 sided printing see Manual Duplex Printing PCL Print Driver Only on page 162 1 Open the front cover 2 Slide the paper width guides to the maximum positions 3 Before loading the print media flex the sheets back and forth and then fan them Straighten the edges of the stack on a level surface ...

Page 153: ... Basics 153 If print media are still not fed correctly add some bending to the leading edge of the print media as shown in the following illustration The amount of the bending shall be 5 mm 0 20 inches or less ...

Page 154: ...st lightly against the edges of the print media stack 6 Select the paper type on the print driver if the loaded print media is not plain paper If a user specified print media is loaded in the PSI you must specify the paper size on the print driver NOTE For details on specifying the paper size and type on the print driver refer to the Help provided for the print driver ...

Page 155: ...ed the print image will be rotated 180 degrees If you do not load envelopes in the PSI right after they have been removed from the packaging they may bulge To avoid jams flatten them as shown below before loading them in the PSI If envelopes are still not fed correctly add some bending to the flap of the envelopes as shown in the following illustration The amount of the bending shall be 5 mm 0 20 ...

Page 156: ...up Ensure that the flapped edge is pointing toward the right of the printer and each flap is folded under the envelope Loading C5 Nagagata 3 or Kakugata 3 Envelopes Load envelopes with the print surface facing up Ensure that the flapped edge is pointing toward the front of the printer and the flaps are left unfolded ...

Page 157: ...s designed to prevent print media from falling from the printer after the print job is complete Before printing a long length document be sure to pull out the output tray extension NOTE To pull out envelopes or small print media from the center output tray lift up the scanner unit ...

Page 158: ...Tray Settings and then press the button 3 Select Paper Tray and then press the button 4 Select Paper Size and then press the button 5 Select the correct paper size for the print media loaded and then press the button Setting Paper Types IMPORTANT The paper type must match those of the actual print media loaded in the paper tray Otherwise print quality problems can occur 1 Press the System button 2...

Page 159: ...r have precedence over the default menu settings selected on the operator panel or the Printer Setting Utility The following procedure uses Microsoft Windows 7 WordPad as an example Clicking Preferences on the initial Print dialog box enables you to change the print settings If you are not familiar with features on the print driver window open the Help for additional information 1 Open the file yo...

Page 160: ...t jobs appears in the printer window 2 Select the job you want to cancel 3 Press the Delete key 4 Click Yes on the Printers dialog box to cancel a print job Canceling a Job From the Desktop 1 Minimize all programs to reveal the desktop Click start Printers and Faxes for Windows XP Click Start Printers and Faxes for Windows Server 2003 Click Start Devices and Printers for Windows 7 and Windows Serv...

Page 161: ... procedure uses the PCL 6 driver as an example 1 Click start Printers and Faxes for Windows XP Click Start Printers and Faxes for Windows Server 2003 Click Start Devices and Printers for Windows 7 and Windows Server 2008 R2 Click Start Control Panel Hardware and Sound Printers for Windows Vista Click Start Control Panel Printers for Windows Server 2008 A list of available printers appears 2 Right ...

Page 162: ...ordPad as an example NOTE The way to display the Printer Properties Printing Preferences dialog box depends on the application software Refer to the manual of your application software 1 From the file menu select Print 2 Select the printer from the Select Printer list box and then click Preferences The Paper Output tab of the Printing Preferences dialog box appears 3 From Duplex select either Flip...

Page 163: ... LCD panel shows the following 2 After the even pages are printed pull out the paper tray and remove the paper tray cover See also Loading Print Media in the Paper Tray on page 144 3 Remove the paper stack from the center output tray and load it into the paper tray with the blank surface facing up NOTE Warped or curled prints can cause paper jams Straighten them before setting them 075 921 Printer...

Page 164: ...g Basics 4 Replace the paper tray cover insert the paper tray into the printer and then press the button Pages are printed in the order of page 1 rear of page 2 page 3 rear of page 4 and then page 5 rear of page 6 ...

Page 165: ...lights and the LCD panel shows the following 2 After the even pages are printed remove the paper stack from the center output tray NOTE Warped or curled prints can cause paper jams Straighten them before setting them 3 Load the paper stack back into the PSI and then press the button Pages are printed in order of page 1 rear of page 2 page 3 rear of page 4 and then page 5 rear of page 6 075 921 Pri...

Page 166: ...ayed on the LCD panel For more information Service Lock on page 314 The front USB port of the printer is designed for USB 2 0 devices You must use only an authorized USB storage device with an A plug type connector Use only a metal shielded USB storage device To print a file in a USB storage device 1 Press the Print button 2 Insert a USB storage device to the front USB port of the printer 3 Select...

Page 167: ...g box appears 3 Make selections on the driver tabs and then click OK to save your selections NOTE For details on the Windows print driver options click Help on the print driver tab to view the Help Selecting Options for an Individual Job Windows If you want to use special printing options for a particular job change the driver settings before sending the job to the printer For example if you want ...

Page 168: ...t Paper Output tab Favorites Duplex Copies Collated Paper Summary Paper Size Paper Type Feed Orientation Envelope Paper Setup Navigator Printer Status Restore Defaults Graphics tab Image Quality Toner Saving Mode Image Enhancement Screen Image Settings Apply to All Elements Apply to Selected Element Brightness Contrast Tone Balance Restore Defaults Layout tab Image Orientation Multiple Up Image Or...

Page 169: ...it Windows Server 2008 R2 Windows 7 or Windows 7 x 64bit Watermarks Forms tab Watermarks New Text New Bitmap Edit Delete First Page Only Forms Off Create Register Forms Image Overlay Header Footer Options Restore Defaults Advanced tab Items Change All Colors to Black Resolution Show Paper Size Type Error Font Settings Restore Defaults Operating System Driver Tab Printing Options ...

Page 170: ...ch with its own distinctive name and printer settings To print jobs using specific printer settings click the applicable saved preset in the Presets menu 4 Click Print to print the job Mac OS X Print Driver Printing Options The table shown below uses Mac OS X 10 6 TextEdit as an example Printing options for Mac OS X Item Printing Options Copies Collated Pages Paper Size Orientation Layout Pages pe...

Page 171: ...Printing Basics 171 Printer Features 1 Detailed Settings Resolution Screen Toner Saving Mode Image Enhancement 2 Paper Handling Duplex Paper Type Show Paper Size Type Error Summary Item Printing Options ...

Page 172: ... procedure using Windows 7 as an example On Windows XP or later only users with administrator rights can use the administrator s password to change the settings Users without the rights of administrator can only view the contents 1 Click Start Devices and Printers 2 Right click the icon for your printer and then select Printer properties 3 Select the Configuration tab 4 Click Custom Paper Size 5 S...

Page 173: ...ect the custom size you defined If you have selected the custom size from Paper Size in step 4 select Same as Paper Size 8 Click OK 9 Click Print in the Print dialog box to start printing Using the Mac OS X Print Driver This section explains the procedure using Mac OS X 10 6 TextEdit as an example 1 From the File menu select Page Setup 2 Select your printer from Format For 3 From Paper Size select...

Page 174: ... the SimpleMonitor settings Click the name of the desired printer listed on the Printer Selection window The Printer Status window appears You can check the printer status and print job status For details on the SimpleMonitor see Help The following procedure uses Windows 7 as an example 1 Click Start All Programs Fuji Xerox Fuji Xerox Printer Software for Asia Pacific your printer SimpleMonitor Bt...

Page 175: ...press the button The System Settings page is printed Using the Printer Setting Utility Windows Only The following procedure uses Windows 7 as an example NOTE The reports and lists are all printed in English 1 Click Start All Programs Fuji Xerox Fuji Xerox Printer Software for Asia Pacific your printer Printer Setting Utility NOTE The window to select a printer appears in this step when multiple pr...

Page 176: ...red menu and then press the button 3 Select the desired menu or menu item and then press the button If the selection is a menu the menu opens and the list of menu items appears If the selection is a menu item the default menu setting appears A value can be A phrase or word to describe a setting A numerical value that can be changed An On or Off setting 4 Repeat step 3 until you reach the desired v...

Page 177: ...ware for Asia Pacific your printer Printer Setting Utility NOTE The window to select a printer appears in this step when multiple print drivers are installed on your computer In this case click the name of the desired printer listed in Printer Name The Printer Setting Utility starts 2 Click the Printer Maintenance tab 3 Select the desired menu item Each menu item has a list of values A value can b...

Page 178: ...he Windows Server 2008 or Windows Server 2008 R2 client For Windows Server 2008 1 Click Start Administrative Tools Server Manager 2 From the Action menu select Add Roles 3 Select the Print Services check box on the Server Roles window in the Add Roles Wizard and then click Next 4 Click Next 5 Select the Print Server check box and then click Next 6 Click Install For Windows Server 2008 R2 1 Click S...

Page 179: ...ember of Administrators group 1 Click The printer that I want isn t listed 2 Select Add a printer using a TCP IP address or hostname and click Next 3 Select Web Services Device from Device type 4 Enter the printer s IP address in the Hostname or IP address text box and click Next Before installing the driver using the Add Printer wizard on Windows Server 2008 R2 or Windows 7 perform one of the fol...

Page 180: ...180 Printing Basics ...

Page 181: ...sabled and the menu is not displayed on the LCD panel For more information see Service Lock on page 314 This chapter includes Loading Paper for Copying on page 182 Preparing a Document on page 183 Making Copies From the Document Glass on page 184 Making Copies From the Automatic Document Feeder ADF on page 186 Customizing Copy Options on page 187 Copying an ID Card on page 205 Changing the Default...

Page 182: ...Copying Loading Paper for Copying The instructions for loading print documents are the same whether you are printing faxing or copying See also Usable Print Media on page 137 Loading Print Media on page 143 ...

Page 183: ... than 215 9 355 6 mm 8 5 14 inch different sizes or weights together booklets pamphlets transparencies or documents having other unusual characteristics in ADF Carbon paper or carbon backed paper coated paper onion skin or thin paper wrinkled or creased paper curled or rolled paper or torn paper cannot be used in ADF Do not use the documents with staples paper clips or exposed to adhesives or solv...

Page 184: ... glass may cause black spots on the copy printout For best results clean the document glass before use For more information see Cleaning the Scanner on page 395 To make a copy from the document glass 1 Open the document cover 2 Place a single document face down on the document glass and align it with the registration guide on the top left corner of the document glass CAUTION Do not apply excessive...

Page 185: ...opper and then close the document cover If the book or magazine is thicker than 20 mm start copying with the document cover open 4 Press the Copy button 5 Customize the copy settings including the number of copies copy size and image quality See also Customizing Copy Options on page 187 To clear the settings use the CA Clear All button 6 Press the Start button to begin copying NOTE Press the Stop ...

Page 186: ...n the document glass To make a copy from the ADF 1 Load up to 50 sheets of 64 gsm documents face up on the ADF with the top edge going in first Then adjust the document guides to the correct document size NOTE Ensure that you use the document guides before copying a legal size document 2 Press the Copy button 3 Customize the copy settings including the number of copies copy size and image quality ...

Page 187: ...r the Back button is pressed the CA Clear All button is pressed or the Copy button is pressed again This section includes Number of Copies on page 188 Paper Size on page 189 Collated on page 191 Reduce Enlarge on page 192 Document Size on page 194 Document Type on page 195 Lighten Darken on page 196 Sharpness on page 197 Auto Exposure on page 198 2 Sided on page 199 N Up on page 200 Margin Top Bot...

Page 188: ...e document glass and close the document cover See also Making Copies From the Automatic Document Feeder ADF on page 186 Making Copies From the Document Glass on page 184 2 Press the Copy button 3 Enter the number of copies using the numeric keypad 4 If necessary customize other copy options including the copy size and image quality See also Customizing Copy Options on page 187 5 Press the Start bu...

Page 189: ...ton 3 Select Paper Size and then press the button 4 Select the desired setting and then press the button NOTE To change the default Paper Size settings change the Paper Size settings of Paper Tray under Tray Settings A4 210x297mm A5 148x210mm B5 182x257mm Letter 8 5x11 Folio 8 5x13 Legal 8 5x14 Executive Statement 10Env 4 125x9 5 Monarch Env Monarch Env L DL Env 110x220mm DL Env L C5 Env 162x229mm...

Page 190: ...mber of copies and image quality See also Customizing Copy Options on page 187 6 Press the Start button to begin copying New Custom Size Portrait Y 297mm 11 7inch 127mm 355mm 5 0inch 14 0inch Landscape X 210mm 8 3inch 77mm 215mm 3 0inch 8 5inch Factory default menu setting ...

Page 191: ...ing in first or place a single document face down on the document glass and close the document cover See also Making Copies From the Automatic Document Feeder ADF on page 186 Making Copies From the Document Glass on page 184 2 Press the Copy button 3 Select Collated and then press the button 4 Select the desired setting and then press the button 5 If necessary customize other copy options includin...

Page 192: ...irst or place a single document face down on the document glass and close the document cover See also Making Copies From the Automatic Document Feeder ADF on page 186 Making Copies From the Document Glass on page 184 2 Press the Copy button 3 Select Reduce Enlarge and then press the button 4 Select the desired settings and then press the button mm system inch system 200 A5 A4 141 A5 B5 122 100 B5 ...

Page 193: ...on of the print media For more information refer to Loading Print Media in the Paper Tray on page 144 or Loading Print Media in the Priority Sheet Inserter PSI on page 152 For print media that can be loaded refer to Usable Print Media on page 137 5 If necessary customize other copy options including the number of copies and image quality See also Customizing Copy Options on page 187 6 Press the St...

Page 194: ...ent Feeder ADF on page 186 Making Copies From the Document Glass on page 184 2 Press the Copy button 3 Select Document Size and then press the button 4 Select the desired setting and then press the button 5 If necessary customize other copy options including the number of copies and image quality See also Customizing Copy Options on page 187 6 Press the Start button to begin copying A4 210 297mm A...

Page 195: ...aking Copies From the Document Glass on page 184 2 Press the Copy button 3 Select Document Type and then press the button 4 Select the desired setting and then press the button 5 If necessary customize other copy options including the number of copies and copy size See also Customizing Copy Options on page 187 6 Press the Start button to begin copying Text Suitable for documents with text Mixed Su...

Page 196: ...n page 184 2 Press the Copy button 3 Select Lighten Darken and then press the button 4 Select the desired setting and then press the button 5 If necessary customize other copy options including the number of copies copy size and image quality See also Customizing Copy Options on page 187 6 Press the Start button to begin copying Lighten2 Makes the copy lighter than the source document Works well w...

Page 197: ...ing Copies From the Document Glass on page 184 2 Press the Copy button 3 Select Sharpness and then press the button 4 Select the desired setting and then press the button 5 If necessary customize other copy options including the number of copies copy size and image quality See also Customizing Copy Options on page 187 6 Press the Start button to begin copying Sharpest Makes the copy sharper than t...

Page 198: ... glass and close the document cover See also Making Copies From the Automatic Document Feeder ADF on page 186 Making Copies From the Document Glass on page 184 2 Press the Copy button 3 Select Auto Exposure and then press the button 4 Select On and then press the button 5 If necessary customize other copy options including the number of copies copy size and image quality See also Customizing Copy ...

Page 199: ...ent Glass on page 184 2 Press the Copy button 3 Select 2 Sided and then press the button 4 Select the desired binding position and then press the button 5 If necessary customize other copy options including the number of copies copy size and image quality See also Customizing Copy Options on page 187 6 Press the Start button to begin copying 1 1 Sided Makes regular single sided copies Flip on Long...

Page 200: ...the Automatic Document Feeder ADF on page 186 Making Copies From the Document Glass on page 184 2 Press the Copy button 3 Select N Up and then press the button Auto Automatically reduces the size of the source documents to print all of them on a single sheet of paper ID Card Copy Prints both sides of the ID card on a single sheet of paper in the original size Manual Reduces the size of the source ...

Page 201: ...displays a prompt for another page Select Yes or No and then press the button If you have selected Yes select Continue or Cancel and then press the button Off Makes regular one to one copies of the source documents Auto Automatically reduces the size of the source documents to print all of them on a single sheet of paper ID Card Copy Prints both sides of the ID card on a single sheet of paper in t...

Page 202: ... 3 Select Margin Top Bottom and then press the button 4 Press the or button or enter the desired value using the numeric keypad and then press the button 5 If necessary customize other copy options including the number of copies copy size and image quality See also Customizing Copy Options on page 187 6 Press the Start button to begin copying 4 mm 0 2 inch Specify the value in increments of 1 mm 0...

Page 203: ... 3 Select Margin Left Right and then press the button 4 Press the or button or enter the desired value using the numeric keypad and then press the button 5 If necessary customize other copy options including the number of copies copy size and image quality See also Customizing Copy Options on page 187 6 Press the Start button to begin copying 4 mm 0 2 inch Specify the value in increments of 1 mm 0...

Page 204: ...elect Margin Middle and then press the button 4 Press the or button or enter the desired value using the numeric keypad and then press the button 5 If necessary customize other copy options including the number of copies copy size and image quality See also Customizing Copy Options on page 187 6 Press the Start button to begin copying 0 mm 0 0 inch Specify the value in increments of 1 mm 0 1 inch ...

Page 205: ...ation see Service Lock on page 314 1 Place the front side of an ID card face down on the document glass and close the document cover See also Making Copies From the Document Glass on page 184 2 Press the Copy button 3 Select N Up and then press the button 4 Select ID Card Copy and then press the button 5 If necessary customize other copy options including the image quality See also Customizing Cop...

Page 206: ... Settings and then press the button 3 Select Copy Defaults and then press the button 4 Select the desired menu item and then press the button 5 Select the desired setting or enter the value using the numeric keypad and then press the button 6 Repeat steps 4 and 5 as needed 7 To quit changing the default settings keep pressing the Back button until the LCD panel shows Select Function ...

Page 207: ...the scan function is disabled and the menu is not displayed on the LCD panel For more information see Service Lock on page 314 This chapter includes Scanning Overview on page 208 Scanning to a USB Connected Computer on page 209 Using a Scanner on the Network on page 213 Scanning to a USB Storage Device on page 234 Sending an E Mail With the Scanned Image on page 235 Customizing Scan Options on pag...

Page 208: ...ceed the capabilities of the application If you require a resolution above those recommended in the above table you should reduce the size of the image by previewing or pre scanning and cropping before scanning the image Scan Source Type Resolution Documents 300 dpi black and white or 200 dpi grayscale or color Documents of poor quality or that contain small text 400 dpi black and white or 300 dpi...

Page 209: ...ADF with the top edge going in first or place a single document face down on the document glass and close the document cover See also Making Copies From the Automatic Document Feeder ADF on page 186 Making Copies From the Document Glass on page 184 2 Press the Scan button 3 Select Scan to Computer USB and then press the button 4 If necessary customize scan options 5 Press the Start button A scanne...

Page 210: ...document s via a network instead of using the USB cable The following procedure to scan an image uses the Microsoft Clip Organizer on Windows 7 as an example 1 Load a document s face up on the Automatic Document Feeder ADF with the top edge going in first or place a single document face down on the document glass and close the document cover See also Making Copies From the Automatic Document Feede...

Page 211: ...w to display the preview image NOTE Preview is grayed out and disabled when you select Document Feeder Tray from Scan From 7 Select the desired properties from the Image Quality and Image Options tabs 8 Click Scan to start scanning A scanned image file is generated ...

Page 212: ...op edge going in first or place a single document face down on the document glass and close the document cover See also Making Copies From the Automatic Document Feeder ADF on page 186 Making Copies From the Document Glass on page 184 2 Start the drawing software such as the Paint NOTE On Windows Vista use the Windows Photo Gallery instead of the Paint 3 Click the Paint button From scanner or came...

Page 213: ...can to Network feature of the computer for scanning This section includes Overview on page 214 Confirming the Login name and the Password on page 216 Specifying a Destination to Store Scanned Documents on page 218 Configuring the Printer on page 228 Sending the Scanned File to the Network on page 233 ...

Page 214: ...S X a shared user account is required on the Mac OS X Windows Server 2003 Windows Server 2008 Windows Server 2008 R2 Windows XP Windows Vista Windows 7 Mac OS X 10 4 10 5 10 6 10 7 Using the FTP One of the following FTP servers and an account to the FTP server login name and password are required Windows Server 2003 Windows Server 2008 Windows Server 2008 R2 Windows Vista or Windows 7 FTP service ...

Page 215: ...to use the Scan to Network feature Confirming the Login name and the Password on page 216 Specifying a Destination to Store Scanned Documents on page 218 Configuring the Printer on page 228 Sending the Scanned File to the Network on page 233 ...

Page 216: ...ser login account with the following procedure For Windows XP 1 Click start Control Panel User Accounts 2 Click Change an account 3 Select your account 4 Click Create a password and add in a password for your user login account For Windows Server 2003 1 Click Start Administrative Tools Computer Management 2 Click Local Users and Groups 3 Double click Users 4 Right click your account and then selec...

Page 217: ...add in a password for your user login account For Mac OS X 10 4 10 5 10 6 10 7 1 Click System Preferences Accounts 2 Select your account 3 Select Change Password 4 Enter a password for your user login account in New Password New password for Mac OS X 10 6 5 Re enter the password in Verify 6 Click Change Password After you confirmed a login user name and password go to Specifying a Destination to S...

Page 218: ...ndows XP Home Edition 1 Create a folder in the desired directory on your computer Example of folder name MyShare 2 Right click the folder and then select Properties 3 Click the Sharing tab and then select Share this folder on the network 4 Enter a shared name in the Share name box NOTE Write down this shared name because you will use this name in the next setting procedure ...

Page 219: ...ick OK 5 Select Allow network users to change my files 6 Click Apply and then click OK NOTE To add sub folders create new folders in the shared folder you have created Example Folder name MyShare Second level folder name MyPic Third level folder name John You should now see MyShare MyPic John in your directory When you are finished with creating the shared folder go to Configuring the Printer on p...

Page 220: ...of folder name MyShare and double click the folder 2 Select Folder Options from Tools 3 Click View tab and then deselect the Use simple file sharing Recommended check box 4 Click OK and then close the window 5 Right click the folder and then select Properties 6 Select the Sharing tab and then select Share this folder ...

Page 221: ...ting procedure 8 Click Permissions to create a write permission for this folder 9 Click Add 10 Search user login name by clicking Advanced or enter the user login name in the Enter the object names to select box and click Check Names to confirm Example of user login name MySelf NOTE Do not use Everyone as the user login name 11 Click OK ...

Page 222: ...der 13 Click OK 14 Click Apply and then click OK NOTE To add sub folders create new folders in the shared folder you have created Example Folder name MyShare Second level folder name MyPic Third level folder name John You should now see MyShare MyPic John in your directory When you are finished with creating the shared folder go to Configuring the Printer on page 228 ...

Page 223: ...r 4 Enter a shared name in the Share name box NOTE Note down the shared name as you need to use this name in the next setting procedure 5 Click Permissions to give write permission for this folder 6 Click Add 7 Search user login name by clicking Advanced or enter the user login name in the Enter the object names to select box and click Check Names to confirm Example of user login name MySelf NOTE ...

Page 224: ...11 Specify other settings as necessary and then click Apply and click OK NOTE To add sub folders create new folders in the shared folder you have created Example Folder name MyShare Second level folder name MyPic Third level folder name John You should now see MyShare MyPic John in your directory When you are finished with creating the shared folder go to Configuring the Printer on page 228 ...

Page 225: ...MyShare 2 Right click the folder and then select Properties 3 Click the Sharing tab and then select Advanced Sharing For Windows Vista when User Account Control dialog box appears click Continue 4 Select the Share this folder check box 5 Enter a shared name in the Share name box NOTE Note down the shared name as you need to use this name in the next setting procedure ...

Page 226: ...he object names to select box and click Check Names to confirm Example of user login name MySelf NOTE Do not use Everyone as the user login name 9 Click OK 10 Click the user login name that you have just entered Select the Full Control check box This will grant you permission to send the document to this folder 11 Click OK 12 Click OK to exit the Advanced Sharing dialog box ...

Page 227: ... box For Mac OS X 10 5 10 6 10 7 1 Create a folder in the desired directory on your computer Example of folder name MyShare NOTE Note down the folder name as you need to use this name in the next setting procedure 2 Select the created folder and then select Get Info from the File menu 3 Select the Shared folder Shared Folder for Mac OS X 10 5 check box 4 Open Sharing Permissions 5 Click the plus s...

Page 228: ...Internet Services 1 Launch your web browser 2 Enter the IP address of the printer in the address bar and then press the Enter key The CentreWare Internet Services appears on your browser NOTE For details on how to check the IP address of the printer see Verifying the IP Settings on page 71 3 Click the Address Book tab If a user name and password entry is prompted enter the correct user name and pa...

Page 229: ...ill in the fields enter the information as follows 1 Name Displayed on Printer Enter a friendly name that you want it to appear on the Address Book 2 Network Type Select Server FTP to use a FTP server Select Computer SMB to store scanned documents in a shared folder on your computer 1 2 3 4 5 6 7 8 9 ...

Page 230: ...Ensure that you have a valid password for the user login account See Confirming the Login name and the Password on page 216 for details on how to add a password for your user login account 7 Re enter Password Re enter your password 8 Name of Shared Directory For Computer SMB only Enter the name of the shared folder on your computer where you want to store scanned documents 9 Subdirectory Path opti...

Page 231: ... the Retrieval Successful message window 3 Click Tool New Device Address Book Server The Server Address dialog box appears To fill in the fields enter the information as follows 1 Name Enter a friendly name that you want it to appear on the Address Book 2 Server Type Select Computer to store scanned documents in a shared folder on your computer Select Server to use a FTP server 3 Computer Settings...

Page 232: ...w Example Shared folder name MyShare Second level folder name MyPic Third level folder name John You should now see MyShare MyPic John in your directory In this case enter for Path as follows MyPic John For Server Enter the path to the FTP server where you want to store scanned documents 7 Login Name Enter the user account name that has access to the shared folder on your computer or the FTP serve...

Page 233: ...t Scan to Network and then press the button 4 Select Scan to and then press the button 5 Select Computer Network Server FTP or Search Address Book and then press the button Computer Network Stores scanned documents on the computer using the SMB protocol Server FTP Stores scanned documents on the server using the FTP protocol Search Address Book Select the server address registered in the Address B...

Page 234: ...er See also Making Copies From the Automatic Document Feeder ADF on page 186 Making Copies From the Document Glass on page 184 2 Insert a USB storage device into the front USB port on your printer USB Memory appears 3 Select Scan to and then press the button 4 Select Save to USB Drive or a folder to save a file and then press the button 5 Select scanning options as required 6 Press the Start butto...

Page 235: ...ollowing procedure uses Windows 7 as an example 1 Launch your web browser 2 Enter the IP address of the printer in the address bar and then press the Enter key The CentreWare Internet Services appears on your browser NOTE For details on how to check the IP address of the printer see Verifying the IP Settings on page 71 3 Click the Address Book tab If a user name and password entry is prompted ente...

Page 236: ...ing 5 Select any unused number and click Add The Add Personal Address page appears 6 Enter a name a phone number and an e mail address in the Name Phone Number and E mail Address fields 7 Click the Apply button ...

Page 237: ...the Scan button 3 Select Scan to E Mail and then press the button 4 Select E Mail to and then press the button 5 Select the setting listed below and then press the button Keypad Enter the e mail address directly and then press the button Address Book Select the e mail address registered in the E mail Address Book and then press the button E Mail Group Select the e mail group registered in the E ma...

Page 238: ...etting the Document Size on page 240 Automatically Suppressing Background Variations on page 240 For a complete list of all of the default settings see Defaults Settings on page 317 Setting the Scanned Image File Type To specify the file type of the scanned image 1 Press the System button 2 Select Defaults Settings and then press the button 3 Select Scan Defaults and then press the button 4 Select...

Page 239: ...oto Scans in color This option is suitable for photographic images Setting the Scan Resolution You may want to change the scan resolution depending on the way you plan to use the scanned image Scan resolution affects both the size and image quality of the scanned image file The higher the scan resolution is the larger the file size becomes To select the scan resolution 1 Press the System button 2 ...

Page 240: ...ry default setting is A4 210 297mm Automatically Suppressing Background Variations When scanning documents with a dark background such as newspapers the printer automatically can detect the background and whiten it when outputting the image To turn on off automatic suppression 1 Press the System button 2 Select Defaults Settings and then press the button 3 Select Scan Defaults and then press the b...

Page 241: ...eric keypad and then press the button 5 Repeat steps 3 and 4 as needed 6 Press the Start button to begin scanning Emailing the Scanned Image To temporarily change a scan setting when emailing the scanned image 1 Press the Scan button 2 Select Scan to E Mail and then press the button 3 Select an e mail recipient and then press the button 4 Select the desired menu item and then press the button 5 Se...

Page 242: ...242 Scanning ...

Page 243: ...mation see Service Lock on page 314 This chapter includes Connecting the Telephone Line on page 244 Configuring Fax Initial Settings on page 246 Sending a Fax on page 249 Sending a Delayed Fax on page 256 Sending a Fax Using the Driver Direct Fax on page 257 Receiving a Fax on page 262 Automatic Dialing on page 265 Other Ways to Fax on page 270 Setting Sounds on page 273 Specifying the Fax Setting...

Page 244: ...ion at the higher speeds for which it is designed Telecom will accept no responsibility should difficulties arise in such circumstances 4 5 1 Off hook line impedance 4 This equipment does not fully meet Telecom s impedance requirements Performance limitations may occur when used in conjunction with some parts of the network Telecom will accept no responsibility should difficulties arise in such ci...

Page 245: ... an appropriate DSL filter Contact your service provider for the DSL filter 1 Plug one end of a telephone line cord to the wall jack connector and the other end to an active wall jack NOTE The supplied telephone cord has four contact plugs It is recommended you use a telephone cord with four contact plugs and a wall jack with four contacts for a telephone line connection 2 To connect a telephone a...

Page 246: ... the button The printer restarts to apply the setting NOTE Changing the Region setting initializes all the information specified for your printer Setting the Printer ID You may be required to indicate your fax number on any fax you send The printer ID containing your fax number and your name or company name will be printed at the top of each page sent from your printer 1 Press the System button 2 ...

Page 247: ...oss 1 Press the System button 2 Select Admin Menu and then press the button 3 Select System Settings and then press the button 4 Select Clock Settings and then press the button 5 Select Set Date and then press the button 6 Enter the correct date using the numeric keypad or select the correct date NOTE If you make a mistake while entering numbers press the button to re enter the digit 7 Confirm the...

Page 248: ...n 2 Select Admin Menu and then press the button 3 Select System Settings and then press the button 4 Select Clock Settings and then press the button 5 Select Time Format and then press the button 6 Select the desired format and then press the button 7 Press the Back button several times until the LCD panel shows Select Function ...

Page 249: ...more than 50 sheets on the ADF or allow more than 50 sheets to be fed to the document output tray The document output tray should be emptied before it holds more than 50 sheets or your source documents may be damaged NOTE To ensure the best scan quality especially for gray scale images use the document glass instead of the ADF You cannot load the following documents on the ADF Be sure to place the...

Page 250: ...nsure that no document is on the Automatic Document Feeder ADF If any document is detected on the ADF it will take priority over the document on the document glass If you are faxing a page from a book or magazine lift the document cover until its hinges are caught by the stopper and then close the document cover In case the book or magazine is thicker than 20 mm start faxing with the document cove...

Page 251: ... and then press the button 3 Select the desired setting and then press the button Standard Suitable for documents with normal sized characters Fine Suitable for documents containing small characters or thin lines or documents printed with a dot matrix printer SuperFine 203dpi Suitable for documents containing extremely fine details The SuperFine 203dpi mode is effective only when the remote fax ma...

Page 252: ... dial tone A pause must be entered in order for the access code to function For example enter the access code 9 and then press the Redial Pause button before entering the telephone number appears on the LCD panel to indicate that a pause is entered Lighten2 Makes the fax lighter than the source document Works well with dark print Lighten1 Normal Works well with standard typewritten or printed docu...

Page 253: ...ed dial number between 01 and 99 using the numeric keypad and then press the button NOTE Before you use the one touch button you need to register a number for any speed dial from 01 to 08 For details on how to store the number see Storing a Fax Number for Speed Dialing on page 265 5 Press the Start button to scan and store the document in the memory When you are using the document glass the LCD pa...

Page 254: ...x machine using the numeric keypad 7 Start the fax transmission If the document is loaded on the ADF press the Start button If the document is loaded on the document glass press the Start button select the desired setting and then press the button NOTE You can cancel your fax job at any time by pressing the Stop button while the transmission is in progress Confirming Transmissions When the last pa...

Page 255: ... automatically redial the number every minute for the number of times set in the redial settings To change the time interval between redials and the number of redial attempts see Redial Delay on page 300 and Number of Redial on page 300 NOTE If you manually enter a fax number the printer will not automatically redial the number ...

Page 256: ... fax needs See also Resolution on page 251 Lighten Darken on page 252 4 Select Delayed Start and then press the button 5 Select On and then press the button 6 Enter the start time using the numeric keypad or press the or button to select the start time and then press the button 7 Select Fax to and then press the button 8 Select Keypad and then press the button 9 Enter the number of the remote fax ...

Page 257: ...fax directly from the computer running a Microsoft Windows operating system or Mac OS X by using the driver NOTE Only black and white faxes can be sent using Direct Fax This section includes Sending a Fax from Windows on page 258 Sending a Fax from Mac OS X on page 260 ...

Page 258: ...OS and application you are using The fax driver is installed along with the printer driver 1 Open the file you want to send by fax 2 Open the print dialog box from the application and then select your fax driver 3 Click Preferences 4 Specify the fax settings For more information click Help of the driver NOTE The settings done here are only applied to a single fax job 5 Click OK to close the Printi...

Page 259: ...x Address Book saved on your computer or Address Book Device Address Book Select a recipient from a database other than the Phone Book PC Fax Address Book or Address Book Device Address Book For details on how to specify the recipient click Help to see the Help of the fax driver NOTE When the Fax service is locked with a password enter the password in the Password box under Authorization 8 Click S...

Page 260: ...nt from those given in the following procedure depending on the OS and application you are using The fax driver is installed along with the printer driver 1 Open the file you want to send by fax 2 Open the print dialog box from the application and then select your fax driver 3 Specify the fax settings NOTE The settings done here are only applied to a single fax job ...

Page 261: ... a Enter a name and phone number directly b Click Add OR Select a recipient from the Address Book saved on your computer a Click Look Up Address Book The Refer To Address Book dialog box appears b Select a recipient and then click Add c Click OK NOTE When the Fax service is locked with a password enter the password in the Password box under Authorization 6 Click Start Sending ...

Page 262: ...answering machine to the phone connector on the rear of your printer When the memory is full you cannot receive a fax Delete any documents you no longer need from the memory See also Receiving a Fax Automatically in the FAX Mode on page 263 Receiving a Fax Manually in the TEL Mode on page 263 Receiving a Fax Automatically in the TEL FAX Mode or Ans FAX Mode on page 263 Using an Answering Machine o...

Page 263: ...is in the Ans FAX Mode the answering machine stores the message as it would normally If the printer hears a fax tone on the line on the other hand it automatically starts receiving the fax NOTE If you have set a value for Auto Answer Fax and your answering machine is turned off or no answering machine is connected the printer will automatically enters the FAX Mode after a predefined period of time...

Page 264: ...System button 2 Select Admin Menu and then press the button 3 Select Fax Settings and then press the button 4 Select DRPD Pattern and then press the button 5 Select an appropriate DRPD pattern and then press the button 6 Reboot the printer by turning the power switch off and then on Receiving Faxes in the Memory Since your printer is a multi tasking device it can receive faxes while you are making...

Page 265: ...umber for Speed Dialing 1 Press the System button 2 Select Admin Menu and then press the button 3 Select Phone Book and then press the button 4 Select Speed Dial and then press the button 5 Select the desired speed dial number between 01 and 99 and then press the button 6 Select Name and then press the button 7 Enter the name using the numeric keypad and then press the button 8 Select Phone Number...

Page 266: ...the document in the memory When you are using the document glass the LCD panel displays a prompt for another page If you have more pages to send select Yes replace the page with a new one and select Continue repeat the actions for the remaining pages and press the button Otherwise select No and press the button The printer dials the fax number stored as the speed dial number and send the fax when ...

Page 267: ... press the button 7 Enter your desired name and then press the button 8 Select Speed Dial No and then press the button 9 Select speed dial numbers to include in the group dial number and then press the button 10 Select Apply Settings and then press the button 11 Select Yes when Are You Sure is displayed and then press the button 12 To create more group dial numbers repeat steps 5 to 11 13 To quit ...

Page 268: ...ect Yes when Are You Sure is displayed and then press the button 7 To change the speed dial number a Select Speed Dial No and then press the button b Select or deselect a desired speed dial number s and then press the button c Select Apply Settings and then press the button d Select Yes when Are You Sure is displayed and then press the button NOTE Deselecting all speed dial numbers in the group di...

Page 269: ... The corresponding entry s name briefly appears on the LCD panel 6 Press the button 7 Adjust the document resolution to suit your fax needs See also Resolution on page 251 Lighten Darken on page 252 8 Press the Start button to scan and store the document in the memory When you are using the document glass the LCD panel displays a prompt for another page If you have more pages to send select Yes re...

Page 270: ...l Lock and then press the button NOTE The factory default panel password is 0000 4 Select Secure Settings and then press the button 5 Select Secure Receive and then press the button 6 Select Secure Receive Set and then press the button 7 Select Enable and then press the button 8 Press the Back button several times until the LCD panel shows Select Function While in the secure receiving mode your pr...

Page 271: ...ns Ans FAX a period of time before the TAD responds When the TAD picks up an incoming call the printer monitors and takes the line if it hears a fax tone and then starts receiving the fax When the TAD is turned off the printer automatically enters the FAX Mode after a predefined period of time If you answer an incoming call and hear a fax tone the printer will receive the fax in the following case...

Page 272: ...your printer in the Ans FAX Mode and specify for Auto Ans Ans FAX a period of time before the TAD responds Turn off the computer modem s fax receive feature Do not use the computer modem while your printer is sending or receiving a fax Follow the instructions provided with your computer modem and fax application to fax via the computer modem To the internet Computer Printer Line Telephone Answerin...

Page 273: ...itor and then press the button 5 Select the desired volume and then press the button 6 Reboot the printer by turning the power switch off and then on Ringer Volume 1 Press the System button 2 Select Admin Menu and then press the button 3 Select Fax Settings and then press the button 4 Select Ring Tone Volume and then press the button 5 Select the desired volume and then press the button 6 Reboot t...

Page 274: ...items see Available Fax Options on page 275 1 Press the System button 2 Select Admin Menu and then press the button 3 Select Fax Settings and then press the button 4 Select the desired menu item and then press the button 5 Select the desired setting or enter the value using the numeric keypad 6 Press the button to save the selection 7 Repeat steps 4 to 6 as needed to change the setting 8 To quit c...

Page 275: ... for the distinctive ring pattern Auto Answer Fax Specify a period of time for which the printer waits before entering the FAX Mode upon reception of an incoming call Auto Ans TEL FAX Specify a period of time for which the printer waits before entering the FAX Mode when the external telephone receives an incoming call Auto Ans Ans FAX Specify a period of time for which the printer waits before ent...

Page 276: ... It is useful for accessing the Private Automatic Branch Exchange PABX Discard Size Select whether to discard text or images at the bottom of a fax page when the entire page does not fit onto the output paper Selecting Auto Reduction automatically reduces the fax page to fit it onto the output paper and does not discard any images or text at the bottom of the page ECM Select whether to enable the ...

Page 277: ... Select PBX and then press the button 6 Press the Back button to return to the previous menu 7 Select Prefix Dial and then press the button 8 Select On and then press the button 9 Press the Back button to return to the previous menu 10 Select Prefix Dial Num and then press the button 11 Enter an up to five digit prefix number using 0 9 and 12 Confirm the prefix dial number on the LCD panel is corr...

Page 278: ...Settings and then press the button 3 Select Fax Defaults and then press the button 4 Select the desired menu item and then press the button 5 Select the desired setting or enter the value using the numeric keypad and then press the button 6 Repeat steps 4 and 5 as needed 7 To quit changing the default settings keep pressing the Back button until the LCD panel shows Select Function ...

Page 279: ...the details of a fax job This is printed when the fax transmission failed Broadcast Report This report shows all the destinations of a broadcast fax and the transmission result for each destination NOTE The reports and lists are all printed in English To print a report or list 1 Press the System button 2 Select Report List and then press the button 3 Select a report or list you want to print and t...

Page 280: ...280 Faxing ...

Page 281: ...rstanding the Operator Panel Menus on page 282 Panel Lock Feature on page 331 Limiting Access to Copy Fax Scan and USB Direct Print Operations on page 333 Changing the Power Saver Mode Settings on page 334 Resetting to Factory Defaults on page 335 Changing the Language on page 336 Using the Numeric Keypad on page 337 ...

Page 282: ...e Admin Menu may be restricted This prevents unauthorized users from using the operator panel to inadvertently change the default menu settings that have been set by the administrator However you can change settings for individual print jobs using the print driver Print settings selected on the print driver have precedence over the default menu settings on the operator panel ...

Page 283: ... serial number print volume and network settings Panel Settings Purpose To print a detailed list of all the settings on the operator panel menus Job History Purpose To print a detailed list of the jobs that have been processed This list contains the last 50 jobs Error History Purpose To print a detailed list of paper jams and fatal errors Demo Page Purpose To print a test page PCL Fonts List Purpo...

Page 284: ...when Panel Lock Set is set to Enable In this case enter the password you specified and press the button Phone Book Use the Phone Book menu to configure the speed dial and group dial settings Speed Dial Purpose To store up to 99 frequently dialed numbers in speed dial locations NOTE The first eight entries are assigned to the one touch buttons on the operator panel See also Storing a Fax Number for...

Page 285: ...the default paper size Values A4 210x297mm A5 148x210mm B5 182x257mm Letter 8 5x11 Folio 8 5x13 Legal 8 5x14 Executive Statement 10Env 4 125x9 5 Monarch Env Monarch Env L DL Env 110x220mm DL Env L C5 Env 162x229mm Postcard JPN 148x100mm W Postcard JPN 148x200mm Env Yougata 2 Env Yougata 2L Env Yougata 3 Env Yougata 3L Env Yougata 4 Env Yougata 6 Env Younaga 3 Env Nagagata 3 Env Nagagata 4 Env Kaku...

Page 286: ...fies the width of the custom size paper Which factory default menu setting displays depends on the value selected for mm inch under the System Settings menu See mm inch on page 309 for more information 77mm 215mm 3 0inch 8 5inch Factory default menu setting Portrait Prints text and graphics parallel to the short edge of the paper Landscape Prints text and graphics parallel to the long edge of the ...

Page 287: ...t ClarendonCd Helvetica TimesBdIt UniversMd HelveticaBd ZapfChanceryMdIt UniversBd HelveticaOb Symbol UniversMdIt HelveticaBdOb SymbolPS UniversBdIt HelveticaNr Wingdings UniversMdCd HelveticaNrBd ZapfDingbats UniversBdCd HelveticaNrOb CourierBd UniversMdCdIt HelveticaNrBdOb CourierIt UniversBdCdIt PalatinoRmn CourierBdIt AntiqueOlv PalatinoBd LetterGothic AntiqueOlvBd PalatinoIt LetterGothicBd An...

Page 288: ...y the font pitch for scalable mono spaced fonts within a range from 6 00 to 24 00 The default is 10 00 Font pitch refers to the number of fixed space characters in a horizontal inch of type For nonscheduled mono spaced fonts the pitch is displayed but cannot be changed NOTE The Font Pitch menu item only appears for fixed or mono spaced font PC 8 PS MATH WINGDINGS PC 8 DN PI FONT DNGBTSMS PC 850 LE...

Page 289: ...er Values selected on the print driver always override values selected on the operator panel Image Enhance Purpose To specify whether to enable the Image Enhance feature which makes the boundary line between black and white smoother to decrease jagged edges and enhance the visual appearance Values Draft Mode Purpose To save toner by printing in the draft mode The print quality is reduced when you ...

Page 290: ... Job Time Out Purpose To specify the runtime of a single job using the PostScript Level3 Compatible printer language Values Off The line termination command is not added CR CR LF LF FF FF Add CR The CR command is added CR CR LF CR LF FF CR FF Add LF The LF command is added CR CR LF LF LF FF FF CR XX The CR and LF commands are added CR CR LF LF CR LF FF CR FF Factory default menu setting Off Dose n...

Page 291: ...ct a value in increments of 1 1 999 Factory default menu setting 2 Sided Print Off Does not print on either side of paper On Prints on either side of paper Binding Edge Flip Long Edge Prints on either side of paper to be bound on the long edge Flip Short Edge Prints on either side of paper to be bound on the short edge Factory default menu setting Normal For documents with normal sized characters ...

Page 292: ...ttings of Ethernet To make any changes effective turn off the printer and then turn it back on Values NOTE This menu item appears only when the printer is connected to a wired network A4 210x297mm Letter 8 5x11 Auto Factory default menu setting Auto 100 No Zoom 2 Pages Up 4 Pages Up Factory default menu setting Auto Detects the Ethernet settings automatically 10BASE T Half Uses 10base T half duple...

Page 293: ... Indicates marginal signal strength Low Indicates insufficient signal strength No Reception Indicates that no signal is received SSID XXXXX As the factory default menu setting wireless_device is specified in advance Encryption Type No Security A wireless network is configured with no security WEP A wireless network is configured with the WEP encryption WPA PSK TKIP A wireless network is configured...

Page 294: ...f 8 to 63 alphanumeric characters WPA PSK TKIP Configures a wireless network with the WPA PSK TKIP encryption PassPhrase Entry Enter a passphrase of 8 to 63 alphanumeric characters WPA2 PSK AES Configures a wireless network with the WPA2 PSK AES encryption PassPhrase Entry Enter a passphrase of 8 to 63 alphanumeric characters WEP Configures a wireless network with the WEP encryption and specify a ...

Page 295: ...for the WPS encryption Yes Enables the PBC method for the WPS encryption PIN Code Start Configuration Starts configuring wireless network settings using the PIN code assigned automatically by the printer Print PIN Code Prints the PIN code to be entered on the computer for the WPS encryption setup Factory default menu setting No Does not reset the wireless setting Yes Resets the wireless setting Fa...

Page 296: ...es port Enable Enables the Web Services on Devices port SNMP Disable Disables the Simple Network Management Protocol SNMP UDP port Enable Enables the SNMP UDP port StatusMessenger Disable Disables the StatusMessenger feature Enable Enables the StatusMessenger feature CentreWare IS Disable Disables an access to the CentreWare Internet Services embedded in the printer Enable Enables an access to the...

Page 297: ...a communications protocol To make any changes effective turn off the printer and then turn it back on Values Yes Initializes the wired network data stored in NVM No Does not initialize the wired network data stored in NVM Factory default menu setting Auto Sets the PS data communications protocol automatically Standard Sets the PS data communications protocol to Standard BCP Sets the PS data commun...

Page 298: ...ly receive faxes To receive an incoming fax you need to pick up the handset of the connected external telephone press the 2 digit code and press the Start button FAX Mode The printer automatically receives faxes TEL FAX Mode When the printer receives an incoming fax the external telephone rings for the period of time specified for Auto Ans TEL FAX and then the printer automatically receives a fax ...

Page 299: ... Type Purpose To specify the line type Values Dialing Type Purpose To specify the dialing type Values NOTE DP 10pps is not displayed when Australia is set for Region Off Turns off the line monitor Min Sets the volume of the line monitor Middle Max Factory default menu setting Off Turns off the ring tone Min Sets the volume of the ring tone Middle Max Factory default menu setting PSTN Sets the line...

Page 300: ...Address Book Values NOTE Ensure to register the fax numbers you want to accept faxes from in the Address Book before using Junk Fax Filter Remote Receive Purpose To receive a fax by pressing the remote receive code on the external telephone after picking up the handset of the telephone Values Remote Rcv Tone Purpose To specify the remote receive code in two digits to start the Remote Receive actio...

Page 301: ...n be entered Your Fax Number Purpose To specify the fax number of the printer to be printed on the header of faxes Fax Cover Page Purpose To specify whether to attach a cover page to faxes Values Off Does not print the information of sender on the header of faxes On Prints the information of sender on the header of faxes Factory default menu setting Off Does not attach a cover page to faxes On Att...

Page 302: ...patterns provided with your printer are shown below Ask your telephone company which pattern you need to select to use this service For example Pattern7 is the New Zealand FaxAbility distinctive ring pattern rings for 400 ms stops for 800 ms rings for 400 ms and stops for 1400 ms This pattern is repeated over and over again This printer only responds to Distinctive Alert cadence s DA4 in New Zeala...

Page 303: ... prefix dial number of up to five digits This number will be dialed before any automatic dialing number is started It is useful for accessing the Private Automatic Branch Exchange PABX Off Incoming faxes will not be forwarded Forward Only Incoming faxes will be forwarded to a specified destination and if an error occurs while forwarded they will be printed Forward and Print Incoming faxes will be ...

Page 304: ...d Purpose To specify the fax modem speed when a fax transmission or reception error occurs Values Off Prints any excess at the bottom of a fax page without discarding it On Discards any excess at the bottom of a fax page Auto Reduction Automatically reduces a fax page to fit it onto the output paper Factory default menu setting Off Disables the ECM On Enables the ECM Factory default menu setting L...

Page 305: ...used Auto Print Automatically prints the Fax Activity Report after every 50 incoming and outgoing fax communications No Auto Print Does not automatically print the Fax Activity Report Factory default menu setting Print Always Prints a transmission report after every fax transmission Print On Error Prints a transmission report only when an error occurs Print Disable Does not print a transmission re...

Page 306: ...n Low Power mode In Sleep mode press the Energy Saver button Whether the printer is in Low Power or Sleep mode it will take about 25 seconds for the printer to resume the ready to print state Auto Reset Purpose To specify a time period before the printer restores the default setting for the current menu item and resumes the ready to print state when an attempt to change the setting is left unfinis...

Page 307: ...s the fault time out feature On 60sec By default the printer cancels a job in 60 seconds after the job halts abnormally You can change the setting within a range from 3 to 300 seconds 3sec 300sec Factory default menu setting Off Disables the job time out feature On 30sec By default the printer waits to receive data from a computer for 30 seconds You can change the setting within a range from 5 to ...

Page 308: ...o Clear Alert Off Does not emit a tone before the printer performs auto clear Min Emits a tone at the specified volume five seconds before the printer performs auto clear Middle Max Job Tone Off Does not emit a tone when a job is complete Min Emits a tone at the specified volume when a job is complete Middle Max Alert Tone Off Does not emit a tone when a problem occurs Min Emits a tone at the spec...

Page 309: ...se To perform initial settings for the printer See also Setting Initial Settings on the Operator Panel on page 45 Values Millimeters mm Inches Factory default menu setting 2 Sided Prints a report on either side of paper 1 Sided Prints a report on the single side of paper Factory default menu setting Off Does not show the alert message when the toner is low On Shows the alert message when the toner...

Page 310: ... BTR for optimum printing of each paper type To lower the voltage specify a negative value To increase specify a positive value The default settings may not yield the best output on all paper types If you see mottles on the print output try increasing the voltage If you see white spots on the print output try decreasing the voltage NOTE The print quality depends on the values you select for this m...

Page 311: ... on the paper properly try increasing the temperature NOTE The print quality depends on the values you select for this menu item Values Density Adjustment Purpose To adjust the print density level within the range of 3 to 3 The factory default menu setting is 0 Clean Developer Purpose To rotate the developer motor and stir the toner in the toner cartridge Values Plain 0 3 3 Light Card 0 3 3 Labels...

Page 312: ... and the Address Book data for scan Enabling this feature and rebooting the printer will reset all the printer settings and all the Phone Book fax and Address Book scan data to their factory default values See also Resetting to Factory Defaults on page 335 Values Black Yes Cleans the toner in the toner cartridge No Does not clean the toner in the toner cartridge Factory default menu setting Stop P...

Page 313: ...nufacturer be sure to restart the printer Values Adjust Altitude Purpose To specify the altitude of the location where the printer is installed The discharge phenomenon for charging the photo conductor varies with barometric pressure You can specify the altitude of the printer location for adjustment NOTE An incorrect altitude adjustment leads to poor printing quality and an incorrect indication o...

Page 314: ...Fax Scan and USB Direct Print Operations on page 333 NOTE You can access to the items under Service Lock only when Panel Lock Set is set to Enable Values Panel Lock Set Disable Does not restrict access to Admin Menu and Report List with a password Enable Restricts access to Admin Menu and Report List with a password Change Password 0000 9999 Sets or changes the password required to access Admin Me...

Page 315: ... from USB Unlocked Enables the Print from USB Memory feature Locked Disables the Print from USB Memory feature Password Locked Enables the Print from USB Memory feature but requires a password Change Password 0000 9999 Sets or changes the password required to use the Copy Fax and Scan functions and the Print from USB Memory feature Factory default menu setting Displayed only when any of the Servic...

Page 316: ...S data communications protocol To make any changes effective turn off the printer and then turn it back on Values Disable Disables editing of the transmission source Enable Enables editing of the transmission source Factory default menu setting Disable Disables the USB interface Enable Enables the USB interface Factory default menu setting Auto Sets the PS data communications protocol automaticall...

Page 317: ...u to configure a variety of copy features Collated Purpose To specify whether to collate the copy job Values Reduce Enlarge Purpose To specify the default copy reduction enlargement ratio Values mm system Off Does not copy documents in the collated order On Copies documents in the collated order Factory default menu setting 200 A5 A4 141 A5 B5 122 100 B5 A5 81 A4 A5 70 50 Factory default menu sett...

Page 318: ...l Document Size Purpose To specify the default document size Values Document Type Purpose To specify the default document type Values 200 Stmt Lgl 154 Stmt Ltr 129 100 Lgl Ltr 78 Ldgr Ltr 64 50 Factory default menu setting A4 210 297mm A5 148 210mm B5 182 257mm Letter 8 5 11 Folio 8 5 13 Legal 8 5 14 Executive Factory default menu setting Text Suitable for documents with text Mixed Suitable for do...

Page 319: ...ghter than the source document Works well with dark print Lighten1 Normal Works well with standard typewritten or printed documents Darken1 Makes the copy darker than the source document Works well with light print or faint pencil markings Darken2 Factory default menu setting Sharpest Makes the copy sharper than the source document Sharper Normal Does not make the copy sharper or softer than the o...

Page 320: ...s the size of the source documents to print all of them on a single sheet of paper ID Card Copy Prints both sides of the ID card on a single sheet of paper in the original size Manual Reduces the size of the source documents according to the Reduce Enlarge setting and print all of them on a single sheet of paper Factory default menu setting 4 mm 0 2 inch Specify the value in increments of 1 mm 0 1...

Page 321: ...dirty which may result in poor print quality or breakdown in your printer Values 0 mm 0 0 inch Specify the value in increments of 1 mm 0 1 inch Which factory default menu setting displays depends on the value selected for mm inch under the System Settings menu See mm inch on page 309 for more information 0 50 mm 0 0 2 0 inch Factory default menu setting Off Does not display an error when the speci...

Page 322: ... mode Values Computer Network Stores the scanned image on a computer using the Server Message Block SMB protocol Server FTP Stores the scanned image on a server using the FTP protocol Factory default menu setting PDF MultiPageTIFF TIFF JPEG Factory default menu setting Black White Scans in black and white mode This is available only when File Format is set to PDF or TIFF Grayscale Scans in graysca...

Page 323: ...00 400dpi 600 600dpi Factory default menu setting A4 210 297mm A5 148 210mm B5 182 257mm Letter 8 5 11 Folio 8 5 13 Legal 8 5 14 Executive Factory default menu setting Lighten2 Makes the scanned image lighter than the original Works well with dark print Lighten1 Normal Works well with standard typewritten or printed documents Darken1 Makes the scanned image darker than the original Works well with...

Page 324: ... softer than the original Softest Factory default menu setting Off Does not suppress the background On Suppresses the background of the original to enhance text on the scanned image Factory default menu setting 2 mm 0 1 inch Specify the value in increments of 1 mm 0 1 inch Which factory default menu setting displays depends on the value selected for mm inch under the System Settings menu See mm in...

Page 325: ...in the range of 50KB to 16384KB The default is 2048KB 0 mm 0 0 inch Specify the value in increments of 1 mm 0 1 inch Which factory default menu setting displays depends on the value selected for mm inch under the System Settings menu See mm inch on page 309 for more information 0 50 mm 0 0 2 0 inch Factory default menu setting TIFF V6 TTN2 Factory default menu setting Higher Sets the higher image ...

Page 326: ...s with normal sized characters Fine Suitable for documents containing small characters or thin lines or documents printed with a dot matrix printer SuperFine 203dpi Suitable for documents containing extremely fine details The SuperFine 203dpi mode is effective only when the remote tax machine supports the super fine resolution See the notes below SuperFine 406dpi Suitable for documents containing ...

Page 327: ... USB Memory feature 2 Sided Purpose To specify whether to print on either side of paper Values Layout Purpose To specify the output layout Values 21 00 PM 9 00 Specify the fax transmission start time when sending a fax at a specified time Which factory default menu setting displays depends on the value set for Time Format under the System Settings menu See Changing the Clock Mode on page 248 for m...

Page 328: ...Purpose To specify a password for printing secure PDF files Values Tray Settings Use the Tray Settings option to set the paper size and type of paper loaded in the paper tray Paper Tray Purpose To specify the paper loaded in the paper tray Auto Reduces enlarges the size of the image to fit it into the paper before printing Off Prints the image as it is Factory default menu setting Enter a password...

Page 329: ...ga 3 Env Nagagata 3 Env Nagagata 4 Env Kakugata 3 New Custom Size Portrait Y 297mm 11 7 inch Specifies the length of the custom size paper Which factory default menu setting displays depends on the value selected for mm inch under the System Settings menu See mm inch on page 309 for more information 127mm 355mm 5 0in ch 14 0inch Landscape X 210mm 8 3i nch Specifies the width of the custom size pap...

Page 330: ...page 137 Panel Language Purpose To specify the language to be used on the operator panel See also Changing the Language on page 336 Values Paper Type Plain Light Card Labels Recycled Envelope Postcard Factory default menu setting English English Simplified Chinese Traditional Chinese Korean Factory default menu setting ...

Page 331: ...n 5 Select Panel Lock Set and then press the button 6 Select Enable and then press the button 7 If necessary select Change Password and then press the button 8 Enter a new password and then press the button NOTE The factory default panel password is 0000 NOTE Be sure to remember the password The procedure described below allows you to reset the password However the settings for the Address Book ar...

Page 332: ...able 1 Press the System button 2 Select Admin Menu and then press the button 3 Enter the password and then press the button 4 Select Secure Settings and then press the button 5 Select Panel Lock and then press the button 6 Select Panel Lock Set and then press the button 7 Select Disable and then press the button NOTE The password is reset to 0000 when the setting for Panel Lock Set is changed from...

Page 333: ...ons 1 Press the System button 2 Select Admin Menu and then press the button 3 Select Secure Settings and then press the button 4 Select Panel Lock and then press the button 5 Select Panel Lock Set and then press the button 6 Select Enable and then press the button 7 If necessary select Change Password and change the password using the numeric keypad Then press the button NOTE The factory default p...

Page 334: ...er saver modes 1 Press the System button 2 Select Admin Menu and then press the button 3 Select System Settings and then press the button 4 Select Power Saver Timer and then press the button 5 Select Low Power Timer or Sleep Timer and then press the button 6 Press the or button or enter the desired value using the numeric keypad and then press the button You can select from 1 30 minutes for Low Po...

Page 335: ...ze the wireless network settings on the DocuPrint M255 z model see Reset Wireless DocuPrint M255 z only on page 295 1 Press the System button 2 Select Admin Menu and then press the button 3 Select Maintenance and then press the button 4 Select Initialize NVM and then press the button 5 Select System Section to initialize the printer settings and then press the button Select User Fax Section to ini...

Page 336: ...ple 1 Click Start All Programs Fuji Xerox Fuji Xerox Printer Software for Asia Pacific your printer Printer Setting Utility NOTE The window to select a printer appears in this step when multiple print drivers are installed on your computer In this case click the name of the desired printer listed in Printer Name The Printer Setting Utility appears 2 Click the Printer Maintenance tab 3 Select Syste...

Page 337: ... the letter O press 6 Each time you press 6 the display shows a different letter m n o M N O and finally 6 To enter additional letters repeat the first step Press the button when you are finished Changing Numbers or Names If an incorrect number or name is entered press the C Clear button to clear the number or character Then enter the correct number or character Key Assigned numbers letters or cha...

Page 338: ...338 Using the Operator Panel Menus and Keypad ...

Page 339: ...n page 359 Print Quality Problems on page 361 Copy Problem on page 371 Copy Quality Problems on page 372 Fax Problems on page 373 Scanning Problems on page 375 Scan Driver Printer Utility Problems on page 377 Other Problems on page 378 Understanding Printer Messages on page 379 Contacting Service on page 388 Getting Help on page 389 Enabling Non Genuine Mode on page 391 ...

Page 340: ...ms on page 341 Identifying the Location of Paper Jams on page 342 Clearing Paper Jams From the Automatic Document Feeder ADF on page 343 Clearing Paper Jams From the Front of the Printer on page 346 Clearing Paper Jams From the Rear of the Printer on page 351 Clearing Paper Jams From the Center Output Tray on page 353 Jam Problems on page 356 WARNING If you cannot remove the paper jam by doing the...

Page 341: ...et at a time through the paper tray or the Priority Sheet Inserter PSI Do not use print media that you have cut or trimmed Do not mix print media sizes weights or types in the same print media source Ensure that the recommended print surface is face up when you load print media in the paper tray or the Priority Sheet Inserter PSI Keep print media stored in an acceptable environment Do not remove t...

Page 342: ...ong the print media path CAUTION Do not attempt to remove a paper deeply jammed inside the product particularly a paper wrapped around the fusing unit or the heat roller Otherwise it may cause injuries or burns Switch off the product immediately and contact your local Fuji Xerox representative 1 Center Output Tray 2 Rear Cover 3 OPC Drum 4 Levers 5 Priority Sheet Inserter PSI 6 Front Cover 7 Paper...

Page 343: ...teps below to remove it NOTE To resolve the error displayed on the LCD panel you must clear all print media from the print media path 1 Open the ADF cover 2 Remove the jammed document by carefully pulling it in the direction of the arrow shown in the following illustration 3 If you find it difficult to pull the document open the document feeder tray ...

Page 344: ...the jammed document from the document output tray 5 Close the document feeder tray 6 Close the ADF cover and then load the documents back into the ADF NOTE Be sure to adjust the document guides before printing a Legal size document ...

Page 345: ...nt from the document output tray or cannot find any jammed document there open the document cover 8 Remove the document from the ADF feed roller or the feed area by carefully pulling the document in the direction of the arrow shown in the following illustration ...

Page 346: ...ray IMPORTANT To prevent electric shock always turn off the printer and disconnect the power cord from the grounded outlet before performing maintenance To avoid burns do not clear paper jams immediately after printing The fusing unit becomes extremely hot during use NOTE To resolve the error displayed on the LCD panel you must clear all print media from the print media path 1 Push the rear cover ...

Page 347: ...ter carefully Hold the tray with both hands lift the front slightly and remove it from the printer 4 Remove all the jammed and or creased paper from the tray 5 Pull the jammed paper out carefully to avoid tearing it 6 Lower the levers to the original position ...

Page 348: ...348 Troubleshooting 7 Close the rear cover 8 Insert the paper tray into the printer and push until it clicks into place ...

Page 349: ...shock always turn off the printer and disconnect the power cord from the grounded outlet before performing maintenance To avoid burns do not clear paper jams immediately after printing The fusing unit becomes extremely hot during use NOTE To resolve the error displayed on the LCD panel you must clear all print media from the print media path 1 Push the rear cover handle and open the rear cover 2 L...

Page 350: ...350 Troubleshooting 3 Pull the jammed paper out carefully to avoid tearing it 4 Lower the levers to the original position 5 Close the rear cover ...

Page 351: ...r jams immediately after printing The fusing unit becomes extremely hot during use Protect the OPC drum against bright light If the rear cover is left open for more than three minutes print quality may deteriorate NOTE To resolve the error displayed on the LCD panel you must clear all print media from the print media path 1 Push the rear cover handle and open the rear cover 2 Lift up the levers 3 ...

Page 352: ...e may be a piece of paper remaining inside the printer Use the following procedure to clear the jam 6 Load print media in the paper tray or the Priority Sheet Inserter PSI if there is no print media 7 Press the CA Clear All button on the operator panel for three seconds The print media is fed to push out the jammed paper ...

Page 353: ... jams immediately after printing The fusing unit becomes extremely hot during use Protect the OPC drum against bright light If the rear cover is left open for more than three minutes print quality may deteriorate NOTE To resolve the error displayed on the LCD panel you must clear all print media from the print media path 1 Push the rear cover handle and open the rear cover 2 Lift up the levers 3 R...

Page 354: ...354 Troubleshooting 4 If no paper is found in the paper path lift and open the scanner unit 5 Remove any paper jammed out of the center output tray 6 Lower and close the scanner unit ...

Page 355: ...re may be a piece of paper remaining inside the printer Use the following procedure to clear the jam 9 Load print media in the paper tray or the Priority Sheet Inserter PSI if there is no print media 10 Press the CA Clear All button on the operator panel for 3 seconds The print media is fed to push out the jammed paper ...

Page 356: ...p to 190 gsm is available For thin paper use the one that is 60 gsm or more For the envelope ensure that it is properly loaded in the paper tray as instructed in Loading Envelopes in the Paper Tray on page 148 If the envelope is deformed correct it or use another envelope If performing manual duplex 2 sided printing ensure that the print media is not curled Fan the print media If the print media i...

Page 357: ...tlet The printer is turned on The electrical outlet is not turned off at any switch or breaker Other electrical equipment plugged into the outlet is working When the DocuPrint M255 z model is connected to a wireless network an Ethernet cable should be unplugged from the printer If you have checked all of the above and still have a problem turn off the printer wait for 10 seconds and then turn on t...

Page 358: ...the printer Self Test Message appears on the LCD panel When the test is completed Select Function is displayed Menu settings changed from the operator panel have no effect Settings in the software program the print driver or the printer utilities have precedence over the settings made on the operator panel Change the menu settings from the print driver the printer utilities or the software program...

Page 359: ...137 Fan the print media before loading it Ensure that the print media is loaded correctly Ensure that the paper width guides and length guide are adjusted correctly Do not overfill the print media sources Do not force print media into the Priority Sheet Inserter PSI or the paper tray when you load it Otherwise it may skew or buckle Ensure that the print media is not curled Load print media with th...

Page 360: ... center output tray Turn the print media stack over in the Priority Sheet Inserter PSI and the paper tray Printer does not duplex pages Select Flip on Short Edge or Flip on Long Edge from the Duplex menu on the Paper Output tab of the print driver Problem Action ...

Page 361: ... 366 Fog on page 367 Bead Carry Out BCO on page 367 Auger Mark on page 368 Wrinkled Stained Paper on page 369 The Top Margin Is Incorrect on page 370 Protrudent Bumpy Paper on page 370 NOTE In this section some procedures use the Printer Setting Utility or the SimpleMonitor Some procedures that use the Printer Setting Utility can also be performed using the operator panel See also Understanding th...

Page 362: ...b of the Printer Status window of the SimpleMonitor 2 Replace the toner cartridge as needed Verify that the print media is dry and the correct print media is used If not use the print media recommended for the printer See also Usable Print Media on page 137 Try changing the Paper Type setting on the print driver 1 On the Paper Output tab for Printing Preferences of the print driver change the Pape...

Page 363: ...tting in the print driver For example change Plain to Lightweight Cardstock 1 On the Paper Output tab for Printing Preferences of the print driver change the Paper Type setting Verify that the correct print media is being used If not use the print media recommended for the printer See also Usable Print Media on page 137 Adjust the temperature of the fusing unit 1 Launch the Printer Setting Utility...

Page 364: ...e or authorized dealer Problem Action The printed result has random spots or is blurred Ensure that the toner cartridge is installed correctly See also Installing a Toner Cartridge on page 402 If you use a non genuine brand toner cartridge install a genuine brand toner cartridge Clean up the fusing unit 1 Load one sheet of paper in the paper tray and then print a solid image all over paper 2 Load ...

Page 365: ...ibed above contact our local representative office or authorized dealer Problem Action The printed result has mottled appearance Adjust the transfer bias 1 Launch the Printer Setting Utility click Adjust BTR on the Printer Maintenance tab 2 Adjust the setting for the type of print media being used 3 Click the Apply New Settings button If you use non recommended print media use the print media reco...

Page 366: ...Preferences of the print driver change the Paper Type setting Adjust the transfer bias 1 Launch the Printer Setting Utility click Adjust BTR on the Printer Maintenance tab 2 Adjust the setting for the type of print media being used 3 Click the Apply New Settings button Adjust the temperature of the fusing unit 1 Launch the Printer Setting Utility and click Adjust Fusing Unit on the Printer Mainten...

Page 367: ...e is printed light contact our local representative office or authorized dealer When the printed page is partly light start Clean Developer 1 Launch the Printer Setting Utility and click Clean Developer on the Diagnosis tab 2 Click the Start button Problem Action Bead Carry Out BCO is happening If the printer is installed in a high altitude location set the altitude of the location 1 Launch the Pr...

Page 368: ... printed result has auger mark The toner cartridge may be low or need to be replaced Confirm the amount of toner in the toner cartridge 1 Check the toner level on the Consumables tab of the Printer Status window of the SimpleMonitor 2 Replace the toner cartridge as needed Start Clean Developer 1 Launch the Printer Setting Utility and click Clean Developer on the Diagnosis tab 2 Click the Start but...

Page 369: ...per or other media from a new package See also Usable Print Media on page 137 About Print Media on page 132 If you use the envelope check whether the crease is within 30 mm of the four edges of the envelope If the crease is within 30 mm of the four edges of the envelope this is considered normal Your printer is not at fault If not check if the printer supports your envelope type and then check if ...

Page 370: ...aken suggested actions described above contact our local representative office or authorized dealer Problem Action The top margin is incorrect Ensure that the margins are set correctly on the application being used Problem Action Printed surface got protrudent bumpy Clean up the fusing unit 1 Load one sheet of paper in the paper tray and then print a solid image all over paper 2 Load the printed s...

Page 371: ...Troubleshooting 371 Copy Problem Problem Action A document loaded in the ADF cannot be copied Ensure that the ADF cover is firmly closed ...

Page 372: ... the document glass There is debris on the document glass When scanning the debris creates a spot on the image Clean the document glass with a lint free cloth See also Cleaning the Scanner on page 395 The reverse side of the original is showing on the copy On the Copy menu enable Auto Exposure For information on turning Auto Exposure on and off see Auto Exposure on page 198 Light colors are washed...

Page 373: ... are sending to to see if it can receive your fax The incoming fax has blank spaces or is received in poor quality The fax machine sending you the fax may be faulty Ask the sender to sort out the problem and resend the fax A noisy phone line can cause line errors Ask the sender to resend the fax Check your printer by making a copy The toner cartridge may be empty Replace the toner cartridge See al...

Page 374: ...on 4 Select Region and then press the button 5 When the setting is correct press the Back button to return to the previous screen To change the setting select the correct region and then press the button Select Yes to reboot the printer Check that the phone line is connected properly See also Connecting the Telephone Line on page 244 An error often occurs during a fax transmission or reception Red...

Page 375: ...e scanned image Scanning images at a high resolution takes more time than scanning at a low resolution Document misfeeds or multiple feeds occur in the ADF Ensure that the document s paper type meets the specifications for the printer See also Preparing a Document on page 183 Making Copies From the Automatic Document Feeder ADF on page 186 Check whether the document is properly loaded in the ADF E...

Page 376: ...optional Cannot scan using WIA on a Windows Server 2003 computer Enable WIA on the computer To enable WIA 1 Click Start Administrative Tools Services 2 Right click Windows Image Acquisition WIA and then click Properties to ensure that Startup type is set to Manual or Automatic 3 Click OK 4 Right click Windows Image Acquisition WIA and then click Start Cannot scan using TWAIN or WIA on a Windows Se...

Page 377: ...ed from the Express Scan Manager Install the scan driver If the driver is already installed uninstall it and then reinstall it Failed to scan your document on the printer via the Express Scan Manager Ensure that your computer and the printer is properly connected with the USB cable Check whether the printer is turned on If the printer is turned on reboot it by turning the power switch off and then...

Page 378: ...ed inside the printer This usually occurs within several hours after you heat the room in winter This also occurs when the printer is operating in a location where relative humidity reaches 85 or more Adjust the humidity or relocate the printer to an appropriate environment ...

Page 379: ...the POP3 server are set correctly by contacting your server administrator 016 506 Press the button to clear the message Check if the SMTP server address and e mail destination are set correctly 016 507 Press the button to clear the message Check if the user name and password used for the SMTP server are set correctly by contacting your server administrator 016 718 Press the button to clear the mes...

Page 380: ...s not process any job 017 981 017 988 Press the button to clear the message Check if the interface cable is securely con nected or your computer does not have any problem 018 338 Turn off the printer and then on If this does not solve the problem contact our local representative office or authorized dealer See also Online Services on page 417 024 340 024 360 024 371 024 958 Load the specified pape...

Page 381: ...the network is properly connected 031 556 Press the button to clear the message Check if the SMB server encounters any write protection or disk problem 031 557 Press the button to clear the message Check the following If the file name you specified is not used by other users If file or folder that has the same name as the one you specified already exists 031 558 Press the button to clear the messa...

Page 382: ...fax lock See also Limiting Access to Copy Fax Scan and USB Direct Print Operations on page 333 033 787 Press the button to clear the message The job is cancelled 033 788 Press the button to clear the message Remove the received fax or wait for a while until sending a fax is completed 034 700 Press the button to clear the message If the error continues to appear after the redial for the specified n...

Page 383: ...ecified number of times try the following Set Number of Redial to the largest value Set Interval Timer or Redial Delay longer Lower Modem Speed 034 716 Press the button to clear the message If the error continues to appear after the retry for the specified number of times it will be cancelled When retrying sending the fax lower Modem Speed 034 717 Press the button to clear the message If the error...

Page 384: ...he button to clear the message Check if the phone line is connected properly See also Connecting the Telephone Line on page 244 034 762 Press the button to clear the message Try the following Lower Modem Speed EnableECM 034 763 Press the button to clear the message Lower Modem Speed 034 764 034 765 034 766 034 767 Press the button to clear the message Check if the phone line is connected properly ...

Page 385: ...ter continues to be used See also Machine life on page 312 092 651 Turn off the printer and then on If this does not solve the problem contact our local representative office or authorized dealer See also Online Services on page 417 092 661 093 426 Replace the toner cartridge soon See also Replacing the Toner Cartridge on page 398 093 925 Set the toner cartridge appropriately or replace it See als...

Page 386: ...nd then on If this does not solve the problem contact our local representative office or authorized dealer See also Online Services on page 417 117 350 Open the rear cover and then close it 117 366 Turn off the printer and then on If this does not solve the problem contact our local representative office or authorized dealer See also Online Services on page 417 124 333 134 211 191 310 Although the...

Page 387: ...ess OK Load the specified paper and press the button to clear the message See also Loading Print Media in the Paper Tray on page 144 Loading Print Media in the Priority Sheet Inserter PSI on page 152 Job Cancelled Open ADF Cover and Remove All Paper Open the ADF cover Remove the jammed paper and then close the ADF cover See also Clearing Paper Jams From the Automatic Document Feeder ADF on page 34...

Page 388: ...e When you call for printer service be prepared to describe the problem you are experiencing or the error message on the LCD panel You need to know the model of your printer and serial number See the label on the rear cover of your printer ...

Page 389: ...mation and troubleshooting help When an error or warning condition occurs the LCD panel displays a message informing you of the problem See also Understanding Printer Messages on page 379 SimpleMonitor Alerts The SimpleMonitor is a tool that is included on the Software Pack CD ROM It automatically checks the printer status when you send a print job If the printer is unable to print your job the Si...

Page 390: ...oad an appropriate print driver NOTE The URL of the driver download service page is as follows http www fujixeroxprinters com For the latest information about the print driver features refer to the Help provided for the print driver Updating the Printer s Firmware Our web site also provides a tool that allows you to update the printer s firmware software embedded within the printer from your compu...

Page 391: ... To disable Non Genuine Mode select Off for Toner of Non Genuine Mode on the operator panel or clear the check box next to On on the Non Genuine Mode page of the Printer Maintenance tab of the Printer Setting Utility This section includes Using the Operator Panel on page 391 Using the Printer Setting Utility Windows Only on page 392 Using the Operator Panel NOTE Before starting the operation descr...

Page 392: ...E The window to select a printer appears in this step when multiple print drivers are installed on your computer In this case click the name of the desired printer listed in Printer Name The Printer Setting Utility starts 2 Click the Printer Maintenance tab 3 Select Non Genuine Mode from the list at the left side of the page The Non Genuine Mode page is displayed 4 Select the check box next to On ...

Page 393: ...ing the Printer on page 394 Replacing the Toner Cartridge on page 398 Ordering Supplies on page 404 Storing Consumables on page 406 Managing the Printer on page 407 Conserving Supplies on page 410 Checking Page Counts on page 411 Moving the Printer on page 412 ...

Page 394: ...ner on page 395 Cleaning the ADF Feed Roller on page 397 WARNING When cleaning this product use the designated cleaning materials exclusive to it Other cleaning materials may result in poor performance of the product Never use aerosol cleaners to avoid catching fire and explosion CAUTION When cleaning this product always switch off and unplug it Access to a live machine interior may cause electric...

Page 395: ...t of each day and during the day as needed to keep it clean 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the document cover 3 Wipe the surface of the document glass and ADF glass until they are clean and dry 1 Film 2 White Document Cover 3 Document Glass 4 ADF Glass 1 2 3 4 ...

Page 396: ...396 Maintenance 4 Wipe the underside of the white document cover and film until they are clean and dry 5 Close the document cover ...

Page 397: ...r 2 Wipe the ADF feed roller with a dry soft lint free cloth or paper towel until it is clean The ADF feed roller soiled with ink stains may dirty the paper that goes through the Automatic Document Feeder ADF In such a case slightly dampen a soft lint free cloth or paper towel with neutral detergent or water and wipe the ADF feed roller until it is clean and dry ...

Page 398: ...ridge may catch fire and cause burn injuries or explosion If you have a used toner cartridge no longer needed contact your local Fuji Xerox representative for its disposal CAUTION Keep drum cartridges or drum if not a cartridge type and toner cartridges out of the reach of children If a child accidentally swallows toner spit it out rinse mouth with water drink water and consult a physician immedia...

Page 399: ...oner cartridges that you remove from the printer Doing so can impair print quality Do not shake or pound used toner cartridges The remaining toner may spill We recommend you use up a toner cartridge within one year after you remove it from the packaging Message Remaining Page Yield Printer Status and Action 093 426 Approx 500 pages The toner cartridge has become low Prepare a new one 093 933 The t...

Page 400: ...nce Removing the Toner Cartridge 1 Turn off the printer 2 Open the front cover 3 Open the toner access cover 4 Spread a few sheets of paper on the floor or table where you want to place the removed toner cartridge ...

Page 401: ...se to unlock 6 Pull the toner cartridge out IMPORTANT Do not touch the shutter of the used toner cartridge Always pull the toner cartridge out slowly so you do not spill any toner 7 Place the toner cartridge slowly on the sheets of paper you spread in step 4 ...

Page 402: ...ibute the toner evenly NOTE Handle the toner cartridge carefully to avoid spilling of the toner 2 Insert the toner cartridge into the cartridge holder and then turn it clockwise to align to the lock mark IMPORTANT Be sure to secure the toner cartridge firmly before printing Otherwise it may cause some defects ...

Page 403: ...e cover clicks into place 4 Close the front cover 5 Pack the removed toner cartridge in the box in which the installed toner cartridge was packed up 6 Taking care not to touch any spilled toner dispose of the sheets of paper you used for toner cartridge replacement ...

Page 404: ...ner cartridge includes installation instructions on the box When to Order a Toner Cartridge The LCD panel displays a warning when the toner cartridge nears its replacement time Verify that you have a replacement at hand It is important to order a toner cartridge when the message first appears to avoid interruptions to your printing The LCD panel displays an error message when the toner cartridge m...

Page 405: ... resources Fuji Xerox reuses returned toner cartridges and drums photoreceptors to make recycle parts recycle materials or energy recovery Proper disposal is required for toner cartridges no longer needed Do not open toner cartridges Return them to your local Fuji Xerox representative ...

Page 406: ... you need to use them Do not store consumables in Temperatures greater than 40 C 140 F An environment with extreme changes in humidity or temperature Direct sunlight Dusty places A car for a long period of time An environment where corrosive gases are present An environment with salty air ...

Page 407: ...heck the remaining volume of consumables and the paper loaded in this printer NOTE When using the printer as a local printer you cannot use the CentreWare Internet Services For details on checking the status of a local printer refer to Checking Printer Status with the SimpleMonitor Windows Only on page 408 Starting the CentreWare Internet Services Use the following procedure to start the CentreWar...

Page 408: ...r or right click the icon and select Printer Selection If the SimpleMonitor icon is not displayed on the taskbar open the SimpleMonitor from the Start menu The following procedure uses Microsoft Windows 7 as an example 1 Click Start All Programs Fuji Xerox Fuji Xerox Printer Software for Asia Pacific your printer SimpleMonitor Btype for Asia Pacific The Printer Selection window appears 2 Click the...

Page 409: ...n the printer to reboot For details on each item refer to the Help on the CentreWare Internet Services Item Item to be configured Description General Setup StatusMessenger Recipient s E mail Address Specify up to two e mail addresses to which notices about changes in printer status or errors are sent Notification Items Set the content of the notices to send via e mail Port Status StatusMessenger S...

Page 410: ...used the image quality will be lower than when it is not used Print media Multiple Up in the Layout tab of the print driver The printer prints two or more pages on one side of a sheet The available numbers that each print driver can print on one sheet of paper are as follows Windows Print Driver 2 4 8 or 16 pages Mac OS X Print Driver 2 4 6 9 or 16 pages Combined with the Duplex 2 sided print sett...

Page 411: ...ex 2 sided printing if an error occurs after one side is printed properly it is counted as one During duplex 2 sided printing a blank page may be inserted automatically depending on the settings of the application In this case the blank page is counted as one page If a blank page is inserted during duplex 2 sided printing for odd number pages and the rear of the last odd number page is left blank ...

Page 412: ...412 Maintenance Moving the Printer 1 Turn off the printer 2 Disconnect the power cord interface cable and any other cables 3 Remove all paper from the document output tray ...

Page 413: ...and then retract the output tray extension if extended 5 Remove the paper tray from the printer 6 Lift the printer and move it gently NOTE If you move the printer over a long distance be sure to remove the toner cartridge and pack the printer inside a box to avoid spilling of the toner ...

Page 414: ...414 Maintenance 7 Place the printer at a new location and replace the paper tray ...

Page 415: ...Contacting Fuji Xerox 415 12 Contacting Fuji Xerox This chapter includes Technical Support on page 416 Online Services on page 417 ...

Page 416: ...ill provide appropriate assistance to Telephone Support personnel to resolve issues such as restoration of the operating system software program and drivers to their default configuration and settings verification of functionality of our products replacement of customer replaceable units clearing paper misfeeds and cleaning the unit and other prescribed routine and preventative maintenance If the ...

Page 417: ...egistering your details on our web site at http www fujixerox com support docuprint Fuji Xerox Online Support Assistant provides instructions and troubleshooting guides to resolve your printer problems It is an easy to use searchable online Help To find out more please visit our online support at http www fujixerox com support docuprint ...

Page 418: ...418 Contacting Fuji Xerox ...

Page 419: ...ray 40 342 353 CentreWare Internet Services 51 296 Managing printer 407 Online help for 407 Starting 407 Clean Developer 311 Clearing jams 340 Clearing paper jams From Automatic Document Feeder ADF 343 From center output tray 353 From front of printer 346 From paper tray 346 From Priority Sheet Inserter PSI 349 From rear of printer 351 Clock mode 248 Clock Settings 307 Coding method 37 Collated 19...

Page 420: ...d Number 276 303 FAX Mode 275 Fax Number 276 Fax problems 373 Fax Transmit 276 File Format 322 Film 395 First copy output time 32 Font 287 Font Pitch 288 Font Size 288 Form Line 289 Forward Settings 276 303 Front cover 40 342 G Getting help 389 SimpleMonitor alerts 389 Gray Balance 319 Group Dial 284 Group dialing 266 H Halftone 32 HDD 32 I Image Compression 325 Image Enhance 289 Initialize NVM 29...

Page 421: ...gs page 46 Paper chute 41 Paper Error 321 Paper jam location 342 Center output tray 342 Front cover 342 Levers 342 OPC drum 342 Paper tray 342 Priority Sheet Inserter PSI 342 Rear cover 342 Paper jams 346 351 353 356 Paper tray 346 Priority Sheet Inserter PSI 349 Paper Size 189 285 292 Paper Tray 328 Paper tray 40 137 342 Paper tray capacity 33 Paper tray cover 40 Paper weight 33 Paper width guide...

Page 422: ...mote Receive 275 300 Report page 175 Reset Wireless 295 Resetting to factory defaults 335 Resolution 251 323 326 Setting scan resolution 239 Ring Tone Volume 275 299 Ringer volume 273 S Safety Electrical 16 Operational 21 Scan button LED 42 Scan settings Color mode 239 Document size 240 Scan resolution 239 Scanned image file type 238 Suppress background color 240 Scan to e mail 36 Scan to Network ...

Page 423: ...nts 411 Transfer roller 41 Transmission mode 37 Transmission resolution 38 Transmission speed 37 38 Transmission time 37 Tray Settings 328 U USB direct print Limiting access 333 USB port 40 41 63 USB Settings 316 USB storage device 234 User Setup Disk Creating Tool 58 W Wall jack connector 41 63 245 Warm up time 32 White document cover 395 Windows Image Acquisition WIA 212 Wireless network setting...

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Fuji Xerox DocuPrint M255 df, User Manual

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