Scanning
126
WorkCentre 7500 Series Multifunction Printer
User Guide
Using the Scan to Email and Copy to Folder Tools
This section includes:
•
Using an Email Profile .................................................................................................................................................. 126
•
Selecting New Email Settings .................................................................................................................................... 127
•
Using a Folder Profile ................................................................................................................................................... 127
•
Deleting Image Files ..................................................................................................................................................... 128
Use the Scan to Email or Copy to Folder tools to attach scanned images to email messages or copy them
to local or network folders.
When sending scanned images as email attachments, you can use a saved email profile or manually
enter the email addresses, subject line, and message text.
When copying scanned images to a folder, you can use a folder profile that has been saved with specific
settings.
Using an Email Profile
To send scanned images as attachments in an email using an email profile:
1.
Access the Xerox
®
Scan Utility on your computer using one of the following methods:
•
Windows
: Right-click the
Xerox
®
Scan Utility Menu
icon in the taskbar, then select
Open
Xerox
®
Scan Utility
. If the icon does not appear in the taskbar, click
Start
>
Programs
>
Xerox
®
Office Printing
>
Scanning
>
Xerox
®
Scan Utility
.
•
Macintosh
: Navigate to
Applications
>
Xerox
®
>
Xerox
®
Scan Utility
, then double-click
Xerox
®
Scan Utility
.
2.
Click the
Scan to Email
tab.
3.
Select one or more thumbnail images to send with an email.
4.
Select a profile from the
Email Profiles
drop-down list.
The Attachment Base Name, To, CC, Subject, and Message fields display information from the
saved profile.
Note:
The Xerox
®
Scan Utility adds the scan date and time information for each image to the end of
the file name.
5.
If desired, click any of the fields, then type new email settings.
6.
Click
Copy to Email
to open your email application.
The selected images are attached to the email message.
7.
If desired, make additional changes to the email settings.
8.
Send the email.
