Xerox PHASER 3635 User Manual Download Page 29

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Getting Started

Xerox Phaser 3635 User Guide

Models and Components

Phaser 3635MFP/S

Phaser 3635MFP/X

50-sheet DADF

Standard

Paper Tray 1 & Bypass
Tray

Standard

Digital Copying

Standard

Network Printing

Standard

Scan to E-mail

Standard

Embedded Fax

Standard

USB Thumbdrive

Standard

256 MB Memory
Configuration

Option

500 Sheet Paper Tray 2

Option

Stand

Option

20 Sheet Convenience
Stapler

Standard

Foreign Interface

Option

Summary of Contents for PHASER 3635

Page 1: ...Xerox PHASER 3635 User Guide...

Page 2: ...by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks et...

Page 3: ...8 Machine Status 29 Customizing Your Machine 34 For Further Assistance 35 3 Copy 37 Copy Procedure 38 Copy 45 Image Quality 48 Layout Adjustment 50 Output Format 54 ID Card Copy 58 4 Fax 59 Fax Proced...

Page 4: ...t 151 Layout Watermark 153 Image Options 154 Advanced 155 10 Paper and other Media 157 Loading Paper 158 Setting the Paper Size 163 Media Specifications 164 11 Setups 167 Accessing Tools 168 Tools Men...

Page 5: ...erox Phaser 3635 User Guide iii 13 Specifications 205 Machine Specifications 206 Electrical Specifications 209 Feature Specifications 210 14 Troubleshooting 213 Fault Clearance 214 Error and Fault Cod...

Page 6: ...Table of Contents iv Xerox Phaser 3635 User Guide...

Page 7: ...ith your new machine please refer to Chapter 2 Getting Started Chapter 11 Setups Further chapters within this guide offer additional information on the features and options available For additional as...

Page 8: ...e A Document Feeder Paper Tray and Bypass Tray are also provided and 2 sided copying and printing are supported An additional Paper Tray Stand Foreign Interface Device and Memory Upgrade are available...

Page 9: ...nvention Description Example Italic TypeFace Used to denote screen or tab titles In addition references to other publications are displayed in Italic typeface Basic Copy Features Please refer to chapt...

Page 10: ...Phaser 3635 User Guide Related Information Sources Information on this family of products can be found in 1 This User Guide 2 The Quick Use Guide 3 The System Administration CD 4 The Xerox website ht...

Page 11: ...the space below to make a note of the machine serial number ____________________________________________ To access the serial number open the side cover using the release latch and then open the front...

Page 12: ...rk alerts users to heated surfaces WARNING This symbol indicates a Laser is being used in the equipment and alerts the user to refer to the appropriate safety information WARNING This product must be...

Page 13: ...en used on electromechanical equipment Always exercise care when moving or relocating equipment Please contact your local Xerox Service Department to arrange relocation of the copier to a location out...

Page 14: ...le that is supplied with your machine Do not use an extension cord or remove or modify the power cord plug 4 Plug the power cable directly into a correctly grounded electrical outlet If you are not su...

Page 15: ...ative to correct the problem The equipment emits unusual odours or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped L...

Page 16: ...ing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits If you need additional information about ozone plea...

Page 17: ...roximity to Industrial Scientific and Medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken NOTE Changes or modifications to t...

Page 18: ...ed by the Administrative Council for Terminal Attachments ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If reque...

Page 19: ...ized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the s...

Page 20: ...This product has been tested to and is compliant with TBR21 or ES 103 021 1 2 3 or ES 203 021 1 2 3 technical specifications for terminal equipment for use on analogue switched telephone networks in t...

Page 21: ...there is a cancelled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes postage st...

Page 22: ...al or mental condition NOTE Exception US Army and Navy discharge certificates may be photographed Badges identification cards passes or insignias carried by military or Naval personnel or by members o...

Page 23: ...Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps...

Page 24: ...handling For more information about collection and recycling of old products and batteries please contact your local municipality your waste disposal service or the point of sale where you purchased...

Page 25: ...as placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site http www eiae org W...

Page 26: ...1 Welcome 20 Xerox Phaser 3635 User Guide...

Page 27: ...Xerox Phaser 3635 User Guide 21 2 Getting Started Before you use your machine take some time to familiarize yourself with the various features and options...

Page 28: ...r Trays 1 2 High Capacity Feeder and Finisher Document Glass User Interface and Control Panel Document Feeder Control Panel USB Port Output Tray Convenience Stapler Bypass Tray Paper Tray 1 Document R...

Page 29: ...ass Tray Standard Standard Digital Copying Standard Standard Network Printing Standard Standard Scan to E mail Standard Standard Embedded Fax Standard USB Thumbdrive Standard Standard 256 MB Memory Co...

Page 30: ...touch screen Job Status Displays job progress information Machine Status Displays the current status of the machine Display and Touch Screen Displays and selects all the available programming feature...

Page 31: ...ss the ON OFF switch again to the O position Power Displays when the machine is in energy saver mode Touch any button or the touch screen to wake up the machine Touching the power button will bring up...

Page 32: ...per tray NOTE Take care not to let the tray fall when removing it from the device 2 Fan the paper and insert it into the tray Do not fill above the top edge of the rear guide for up to 20lb 80 g m pap...

Page 33: ...es must lightly touch the edge of the stack neither too tight nor too loose 5 Close the tray NOTE Follow the instructions on the Touch Screen to confirm the stock size type and color For more informat...

Page 34: ...o authenticate themselves before using the device If authentication has been enabled 1 Use the keypad and or keyboard to enter your user credentials and then select Enter 2 Complete your job 3 To Log...

Page 35: ...e Machine Status button to the left of the User Interface Machine Information The Machine Information tab displays the following information General Information This section includes the serial number...

Page 36: ...ox asset tag number System Software Version For information on how to set up this screen refer to Customer Support and Supplies Numbers in the Setups chapter on page 196 The Machine Details screen als...

Page 37: ...Book All Above Reports Prints all the reports listed above Fax Phone Book Displays stored numbers in the Speed Dial List the Group Dial List and Mailboxes Fax Transmission Displays the last 50 faxes s...

Page 38: ...n machine errors and faults All Faults Displays the fault description and instructions on how to resolve the fault Active Messages Displays the list of active error messages Event Log Displays all fau...

Page 39: ...images made with the current toner Fuser Displays the number of images made with the current fuser Tray s Feed Roller Displays the number of images made with the current tray rollers Bias Transfer Ro...

Page 40: ...utton on the control panel Some of the settings within Tools are critical to the operation of the machine therefore the screens are password protected so they cannot be accidentally changed or corrupt...

Page 41: ...dditional help on using your machine you can 1 Refer to the Quick Use Guide or the System Administration CD contained in the CD Pack delivered with your machine 2 Contact your System and or Machine Ad...

Page 42: ...2 Getting Started 36 Xerox Phaser 3635 User Guide...

Page 43: ...Xerox Phaser 3635 User Guide 37 3 Copy This chapter contains information on the copy screen and the copy features available...

Page 44: ...in the Setups chapter on page 179 Document Feeder The following steps explain how to load documents using the document feeder 1 Before loading the documents into the document feeder ensure they are i...

Page 45: ...er 2 Select the Features By default the Copy screen is the first screen displayed on the machine If the screen displays Job Status or Machine Status press the Services Home button If the touch screen...

Page 46: ...Output Format page 54 3 Enter the Quantity The maximum copy quantity is 999 Use the numeric keypad on the control panel to enter the number of copies required The number entered is displayed in the up...

Page 47: ...Copy Job Press the Start button Each document is scanned only once The number of copies requested is displayed in the upper right hand corner of the screen 5 Job Status Screen 1 Press the Job Status...

Page 48: ...n displays the number of originals scanned and the number of images completed so far The Delete button allows the user to delete the selected job from the active job queue Queue Description All Jobs D...

Page 49: ...t job queue screen For information on how to set the Default View refer to Job Status Default in the Setups chapter on page 183 6 Stop the Copy Job Follow the steps below to manually cancel an activat...

Page 50: ...3 Copy 44 Xerox Phaser 3635 User Guide 4 Select Delete from the Job Commands list 5 Select Confirm to delete the job or Cancel to return to previous screen...

Page 51: ...b The options can be selected by touching the appropriate button in each column To view all the choices for each option select the More button Reduce Enlarge Using this option originals can be reduced...

Page 52: ...job based on the size of the originals being scanned Tray 1 2 hold 520 sheets of 20lb paper Weight ranges from 60 105 g sm Sizes range from A4 SEF to Legal Tray 1 Use this option to select the paper l...

Page 53: ...required 2 1 Sided Rotate Side 2 This option produces 1 sided copies from 2 sided originals and rotates 180 degrees every second side image The read orientation for this option varies depending on the...

Page 54: ...y job if required Original Type Use this feature to enhance the quality of your output The Original Type option is used to enhance the copy quality of the output based on the type of original being sc...

Page 55: ...3 Copy Xerox Phaser 3635 User Guide 49 Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals...

Page 56: ...the copy output Original Size Select this feature to specify how the device determines the size of the original document Auto Detect Use this option to allow the machine to automatically recognize th...

Page 57: ...mixed size originals The originals must be the same width for example 8 5 x 11 and 8 5 x 14 Load documents in the document feeder when using this feature Book Copying Use when copying bound documents...

Page 58: ...er Margin Shift Creates a binding edge for the document The image can be adjusted up or down on the page and or shifted to the right or left Use the up down and left right scroll buttons to adjust the...

Page 59: ...all edges of the copies minimum 0 04 All Edges maximum Erases equal amounts on all edges of the copies maximum 0 24 Small Original Erase Use to erase 0 25 6 mm from the edge of the document Hole Punch...

Page 60: ...set of either single sided or double sided originals The machine prints 2 sided automatically which when folded produces a booklet with all the pages in the correct sequence The machine will also redu...

Page 61: ...The feature is switched off Front and Back Use this option to add both a front and back cover to the copies Front Only Use this option to add a front cover to the copies Back Only Use this option to...

Page 62: ...each transparency Then choose the appropriate transparency and separator stock Transparency Supply Select this button to specify the tray from which the machine needs to use the transparency stock Sep...

Page 63: ...nto one sheet of paper NOTE For landscape originals place the top of the document at the back of the feeder For portrait originals place the top of the document to the left Store Job Use this feature...

Page 64: ...Use the Paper Supply options to select a paper tray for the copy job Lighten Darken Adjusts the lightness or darkness of the output Background Suppression Use to automatically reduce or eliminate the...

Page 65: ...avels over normal telephone lines and will therefore be charged at telephone rates LAN Fax LAN Local Area Network Fax enables you to send documents to fax machines directly from your computer Once ena...

Page 66: ...tate Side 2 Yes Yes Original Type Photo and Text Text Photo Yes Yes Resolution Standard Fine Superfine Yes Standard and Fine only Dialling Characters Yes Yes Address Book Yes Fax Directory Tab 2 Image...

Page 67: ...g Poll a Remote Fax Poll a Remote Mailbox Yes Delay Send Off Specific Time Yes Yes Send Header Text Off On Yes Mailboxes Send to Remote Mailbox Store to Mailbox Print Mailbox Documents Delete Mailbox...

Page 68: ...ore information contact the System Administrator Embedded Fax and Server Fax Procedure 1 Load the Documents You can load the documents to be faxed either on the Document Glass or through the Document...

Page 69: ...glass 1 Raise the document feeder 2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feede...

Page 70: ...previous selections if needed The control panel returns to the default Entry screen 4 Select the button for the feature required Embedded Fax Services Home button Feature Description Fax Use this tab...

Page 71: ...nly available with Embedded Fax Follow the steps below to send a color fax job 1 For color faxing select Color Mode on the Image Quality tab 2 Select Full Color then Save to confirm the settings Fax O...

Page 72: ...machine Once connected the local machine sends the fax job To print a confirmation or error report refer to Fax Report in the Setups chapter on page 178 Option Description Keypad Dial Use this option...

Page 73: ...n on the control panel to cancel the current fax job 2 To cancel a queued job press the Job Status button on the control panel to display the Active Jobs screen 3 Select the appropriate job from the q...

Page 74: ...ecipient 6 Click OK to confirm your recipient selection 7 Click OK to confirm your selections in the Printing Preferences window 8 Click Print to print your document 9 The Fax Confirmation box will ap...

Page 75: ...h have been previously set up and stored Individual numbers can also be accessed from the Address Book using the Speed Dial function NOTE There are no transmission preferences per user Keypad Dial Use...

Page 76: ...To send a fax to multiple destinations the Group Dial option is used Destination numbers for the fax can be added to the Current Group Dial list using any of the dialing methods available Dialing Cha...

Page 77: ...when sending faxes to frequently used destinations Address Book Setup From the Fax tab select the Address Book button to create a new Address Book entry or to edit an existing one 1 From the Address B...

Page 78: ...ded Use this option for originals that are printed on one side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this option for originals that are pr...

Page 79: ...uces the largest image file size but delivers the best image quality Image Quality The Image Quality tab contains options that help you to enhance the appearance and style of your faxed document Light...

Page 80: ...ed through the document feeder Presets Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several standard size dimensions that c...

Page 81: ...machine or to poll a remote fax machine or mailbox to retrieve information Store for Polling This option allows users to scan documents and store them When remote machines poll the device they are abl...

Page 82: ...box To use this option you need to know the remote mailbox number and passcode Enter the remote machine s fax number using the control panel or select the Group Dial button to select the required numb...

Page 83: ...ents Stored documents are placed in the local mailbox by the user standing at the device received documents are placed in the local mailbox by a remote fax device The local mailbox may be password pro...

Page 84: ...ilable when the remote machine has mailbox capability and when the user sending the document knows the mailbox number of the recipient Enter the recipient s fax number using the control panel or selec...

Page 85: ...his feature consult the System Administrator Guide or contact your System Administrator Forward to Fax This feature allows incoming or outgoing faxes to be automatically forwarded to an anonymous fax...

Page 86: ...ons available on the Fax tab to enter the recipient telephone number and to select the standard features for your fax job Dialing Options Use the Dialing Options to enter the destination fax number or...

Page 87: ...Add Fax Directory This feature saves time when sending faxes to frequently used destinations The Fax Directory contains a list of numbers that are relevant to your company and or you Use the up down...

Page 88: ...Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this option for originals that are printed on both sides and the second side has been rotated For example if you...

Page 89: ...ed for line art and photos This is the default resolution and the best choice in most cases Image Quality The Image Quality tab contains options that help you to enhance the appearance and style of yo...

Page 90: ...to automatically recognize the size of the originals being fed through the document feeder Presets Use this option to specify the dimensions of the document scanning region when scanning from the doc...

Page 91: ...transmitting faxes Delay Send Enables you to specify the time of a fax transmission or poll This option can be used to delay transmission of a fax job for a maximum period of 23hrs 59mins by specifyi...

Page 92: ...4 Fax 86 Xerox Phaser 3635 User Guide...

Page 93: ...about the options available within Network Scanning Network Scanning enables the creation of an electronic image file If Network Scanning has been enabled an electronic file can be created from a har...

Page 94: ...more information contact the System Administrator Load the Documents You can load the documents to be scanned either on the Document Glass or through the Document Feeder Document Feeder The following...

Page 95: ...Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feeder 1 Select Network Scanning Press th...

Page 96: ...ons located to the right of the Template List on the Network Scanning tab to move through the list and select a Template For more information on Network Scanning templates refer to Network Scanning on...

Page 97: ...display the Job Status screen The default Job Status screen displays all incomplete jobs including the queued network scan job If there are no incomplete jobs in progress the message No Active Jobs i...

Page 98: ...1 Press the Stop button on the control panel to cancel the current scanning job 2 To cancel a queued job press the Job Status button on the control panel to display the Active Jobs screen 3 Select th...

Page 99: ...to the machine s scanning capabilities FreeFlow SMARTsend Server based scanning and routing software that supports multiple Xerox multifunction devices Convert paper documents into electronic format...

Page 100: ...pper case displays in the template list The default template appears at the top of the list and is selected automatically All other templates follow in alpha numeric order There is a maximum of 250 te...

Page 101: ...creating templates Selecting a template Select a template based on where the file is required to be sent Normally the System Administrator will have established a template for use by each user Changin...

Page 102: ...ption for originals that are printed on one side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this option for originals that are printed on both...

Page 103: ...ality photos and graphics This is the default resolution and the best choice for most documents 400 x 400 dpi Recommended for average quality photos and graphics It produces good quality images and a...

Page 104: ...hten Darken Adjusts the lightness or darkness of the output Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper origin...

Page 105: ...this feature if you want to refresh the Network templates and cannot wait until the system automatically updates the system Local template updates are immediate and automatic NOTE The template update...

Page 106: ...ure to refresh the quality of an original that has become torn or frayed at the edges or that has hole punch staple or other marks Option Description Auto Detect Use this option to allow the machine t...

Page 107: ...User Guide 101 When Scan to Edge is set to On the device will scan the image to the edges of the original When Scan to Edge is set to Off a small blank border will be added around the scan edges to pr...

Page 108: ...der with a unique name Append to Existing File Use this option to add the newly created scanned image file to an existing document with the same name as the document being scanned This option is not a...

Page 109: ...add any of these destinations to their existing template Option Description PDF Portable Document Format Given the right software the recipient of the scanned image can view or print the file no matte...

Page 110: ...5 Network Scanning 104 Xerox Phaser 3635 User Guide...

Page 111: ...images can be sent as an e mail attachment to a specified e mail recipient or recipients Access to the E mail features is gained using the Services Home button on the control panel The tabs available...

Page 112: ...get an account or for more information contact the System Administrator Load the Documents You can load the documents to be e mailed either on the Document Glass or through the Document Feeder For inf...

Page 113: ...the documents Document Glass The following steps explain how to load documents using the document glass 1 Raise the document feeder 2 Place the document face down on the document glass aligned with th...

Page 114: ...thentication Mode the sender s e mail address will be auto filled The sender may also search for their e mail address via the Address Book 6 Select one of the following tabs for the feature required F...

Page 115: ...vailable on your machine You do not need to enter the full name and can search the address book on the first few letters Use the com key on the e mail keypad NOTE The instructions for programming the...

Page 116: ...select the Add button 3 When all recipient addresses have been added select the Close button To add recipient addresses using the Address Books 1 From the E mail screen choose the Address Book button...

Page 117: ...Select Message to add a short message to accompany the scanned original Use the touchscreen keypad to enter the text 3 Advanced settings For information on the advanced settings available on the indi...

Page 118: ...steps below to manually cancel an activated e mail job 1 Press the Stop button on the control panel to cancel the current e mail job 2 To cancel a queued job press the Job Status button on the contro...

Page 119: ...including the sender s e mail address Select the From button to display the e mail keypad to enter an e mail address NOTE If E mail is accessed via Authentication Mode the information contained will b...

Page 120: ...t contained within the e mail The subject line can contain up to 50 characters and displays on the touch screen under the Subject button Output Color Use this option to scan Black and White Grayscale...

Page 121: ...ity printed half tone originals Text Use for originals containing text or line art Resolution Description 72 x 72 dpi Produces the smallest image file size and is recommended for documents which are t...

Page 122: ...ored paper or newspaper originals Resolution Resolution affects the appearance of the scanned image The higher the scanning resolution the better the image quality The current resolution setting is sh...

Page 123: ...raphics This is the default resolution and the best choice for most documents 400 x 400 dpi Recommended for average quality photos and graphics It produces good quality images and a smaller file size...

Page 124: ...e size of the originals being fed through the document feeder Manual Size Input Use this option to specify the dimensions of the document scanning region when scanning from the document glass There ar...

Page 125: ...scanned image can view or print the file no matter what their computer platform PDF files usually open with Adobe Acrobat Readers Multi Page TIFF Tagged Image File Format A graphic file that can be o...

Page 126: ...6 E mail 120 Xerox Phaser 3635 User Guide Message Use this option to add new body text The body text can contain up to 80 characters and displays on the touch screen under the Message field...

Page 127: ...opy documents as an electronic file and place them into a folder located on a USB thumb drive The stored job can then be retrieved at a later date for printing and sharing from the USB thumb drive The...

Page 128: ...from copying colored paper or newspaper originals Resolution Resolution affects the appearance of the scanned image The higher the scanning resolution dpi dots per inch the better the image quality Re...

Page 129: ...d graphics This is the default resolution and the best choice for most documents 400 x 400 dpi Recommended for average quality photos and graphics It produces good quality images and a smaller file si...

Page 130: ...esh the quality of an original that has become torn or frayed at the edges or that has hole punch staple or other marks Option Description Auto Detect Use this option to allow the machine to determine...

Page 131: ...r Guide 125 When Scan to Edge is set to On the device will scan the image to the edges of the original When Scan to Edge is set to Off a small blank border will be added around the scan edges to preve...

Page 132: ...folders stored on the USB thumb drive Choose one of the following options Option Description Open Use this option to open a selected file or folder New Folder Use this option to create a new folder R...

Page 133: ...and remove all staples and paper clips 2 Insert the documents neatly into the document feeder face up 3 Place the stack in the middle of the guides aligning the left edge with the document feeder tray...

Page 134: ...ront of the machine 2 Press the Services Home button on the Control Panel 3 Select the Store to USB button 4 The root directory on the USB is displayed 5 Select the required folder where you want your...

Page 135: ...f graphic software packages across a variety of computer platforms JPEG 1 File per Page JPEG formats are graphic files that can be accessed with all graphics or image editing applications NOTE JPEG op...

Page 136: ...riginals containing text or line art Photo Use for continuous tone photographs or high quality printed half tone originals Resolution Description 72 x 72 dpi Produces the smallest image file size and...

Page 137: ...ature stores copies of the original documents on the device and stores them in a device specific format 1 Press the Services Home button and select Copy on the touch screen Ensure that the Copy screen...

Page 138: ...for the feature required 3 Store the Job Press the Start button Feature Description Copy Use this tab to select the standard options for a copy job e g reduce enlarge 2 sided copying etc Image Quality...

Page 139: ...tive Jobs is displayed For more information on the Job Status screen refer to Job Status Screen in the Copy chapter on page 41 5 Stop the Job Follow the steps below to manually cancel an activated job...

Page 140: ...7 Store File 134 Xerox Phaser 3635 User Guide 5 Select Confirm to delete the job or Cancel to return to previous screen...

Page 141: ...on the Properties or Preferences button 5 Click on the Job Type drop down menu 6 Click the Saved Job option 7 Click one of the following options Save save your job into a folder to be printed later Sa...

Page 142: ...7 Store File 136 Xerox Phaser 3635 User Guide...

Page 143: ...ser 3635 User Guide 137 8 Print Files The Print Files feature allows you to select and output pre stored jobs as many times as you need Jobs stored on the device or on a USB drive can be selected for...

Page 144: ...iles 1 Select the Features 1 Press the Services Home button and select Print Files to display the Print Files feature 2 Select the folder or file that you wish to print If you have touched a folder it...

Page 145: ...layed 4 Select Add to add the job to the print list 5 Repeat the above steps to add more jobs 6 Select Done when the required jobs have been added to the print list 7 Select the Job Quantity number of...

Page 146: ...es 140 Xerox Phaser 3635 User Guide Print from USB 1 Insert the USB drive 1 Insert the USB drive into the USB port on the front of the device 2 Select the Print from USB button on the USB Options scre...

Page 147: ...e to add the document to the print list A pop up menu is displayed 5 Select Add to add the job to the print list A tick will appear next to the file name 6 Repeat the above steps to add more jobs 7 Se...

Page 148: ...ton on the control panel to display the Job Status screen The default Job Status screen displays all incomplete jobs If there are no incomplete jobs in progress the message No Active Jobs is displayed...

Page 149: ...the Job Status button on the control panel to display the Active Jobs screen 3 Select the appropriate job from the queue to view the Progress of your Job screen 4 Select Delete from the Job Commands l...

Page 150: ...8 Print Files 144 Xerox Phaser 3635 User Guide...

Page 151: ...about printing is contained either in the printer driver screens or in the electronic user guides that accompany the printer drivers To access the many printer drivers which can be used with your mach...

Page 152: ...nted from your PC using the print drivers supplied The print driver must be loaded on each PC which uses the machine for printing Select Print from Your PC 1 Click Print in your application 2 From the...

Page 153: ...9 Print Xerox Phaser 3635 User Guide 147 2 Click OK to confirm your selections 3 Click OK to print your document...

Page 154: ...as the printer Select the Custom Size 1 Click on Properties to make your print selections 2 Click on the Paper Output tab and click on the Paper drop down menu 3 Click on Other Size 4 From the Origin...

Page 155: ...9 Print Xerox Phaser 3635 User Guide 149 Print Your Document 1 Click OK to confirm your selections 2 Click OK to print your document...

Page 156: ...re application is closed and the printer driver options revert to the default settings Cancel Closes the dialog and returns all settings in the tabs to the values that were in place before the dialog...

Page 157: ...choices displayed Choose from the following job types Queue Description Normal Print Prints the job immediately without requiring a passcode Secure Print Prints the job only after you enter your passc...

Page 158: ...t 152 Xerox Phaser 3635 User Guide Delay Print Prints the job at the time you specify When you choose this job type the Delay Print dialog box appears so you can specify the time to print Queue Descri...

Page 159: ...a document and add watermarks Multiple documents can be printed on one page from 2 Up to 16 Up Booklets can also be created Use the Watermark option to display for example the word DRAFT or CONFIDENT...

Page 160: ...Xerox Phaser 3635 User Guide Image Options Use the options available in this tab to modify the appearance of your print job This feature can also be used to print draft versions by choosing the Toner...

Page 161: ...Advanced Click this tab to access the options compatible with Adobe PostScript 3TM and advanced programming features for your print job Use the scroll arrows to move through the options Clicking on a...

Page 162: ...9 Print 156 Xerox Phaser 3635 User Guide...

Page 163: ...er tray and a bypass tray as standard on the Xerox Phaser 3635MFP S A second paper tray is available to purchase as an option There are two paper trays and a bypass tray as standard on the Xerox Phase...

Page 164: ...er Trays Using the instructions provided below load paper into the machine Up to three paper trays are available depending on your machine configuration 1 To load paper carefully pull out the paper tr...

Page 165: ...de guide by squeezing the lever and sliding it towards the stack of paper until it gently touches the side of the stack Do not allow the guide to press against the edge of the paper tightly 6 Press th...

Page 166: ...Acceptable print media is plain paper from 3 8 x 5 8 to 8 5 x 14 Legal 98 mm x 148 mm to 216 mm x 356 mm and weighing between 16 lb and 24 lb 60 g m and 90 g m Loading the Bypass Tray 1 Lower the byp...

Page 167: ...the settings if necessary If the settings are correct press the Confirm button Please refer to Setting the Paper Size in the Paper and other Media chapter on page 163 Envelope Mode 1 Lower the bypass...

Page 168: ...ack should be under the Max Fill Line The UI screen shows the current paper supply settings for the Bypass Tray on the right hand side Select the Size Type and or Color buttons if necessary to change...

Page 169: ...selection to return to the Tray Information screen Change Type Select up arrow to choose from the list of paper type options Save your selection to return to the Tray Information screen Change Color...

Page 170: ...velopes with sharp well creased folds DO NOT use envelopes with clasps and snaps DO NOT use envelopes with windows coated lining self adhesive seals or other synthetic materials DO NOT use damaged or...

Page 171: ...which can cause paper jams Exposed adhesive can also cause damage to machine components Do not feed a sheet of labels through the machine more than once The adhesive backing is designed for one pass t...

Page 172: ...10 Paper and other Media 166 Xerox Phaser 3635 User Guide...

Page 173: ...This chapter identifies some of the key settings that you can customize to meet your requirements It is aimed primarily at the System Administrator of the machine Changing these settings is easy and...

Page 174: ...l panel 1 Press the Log In Out button on the control panel 2 Use the number keypad to enter the default password 1111 Select Enter on the touch screen 3 Press the Machine Status button 4 Select the To...

Page 175: ...n Test Audio Tone Test LED Indicator Test Touch Area Test Display Pixel Test Video Memory Test Reset User Interface Application Checksum Verification Software Reset Timers System Timeout Incomplete Sc...

Page 176: ...ettings Line Configuration Incoming Fax Defaults Transmission Defaults Mailbox Setup Documents Received in Mailbox Fax Report Error Correction Mode Connectivity Network Setup General Software Upgrade...

Page 177: ...he local date and time on the machine Tools Device Settings General Set Date Time Set the date in either mm dd yy or dd mm yy or yy mm dd format and enter the correct date Set the correct time using e...

Page 178: ...set to either inches or mm You can also set the decimal point Numeric Separator to either a period e g 12 3 or a comma e g 12 3 Tools User Interface General Measurements Set Default Paper Size The Def...

Page 179: ...ine to make prints is affected by air pressure Air pressure is determined by the height of the machine above sea level The machine will automatically compensate for differences in air pressure if you...

Page 180: ...a user to listen to the call progress and hear the number dialed and the beginning of the handshake This is often known as listen to dial If you want to hear the fax audio monitor select the On butto...

Page 181: ...u to customize the way faxed documents are received Tools User Interface Fax Service Settings Incoming Fax Defaults Auto Answer Delay This tool enables the machine administrator to set a delay time be...

Page 182: ...l More Fax Forward features are available via CentreWare Internet Services Forward to E mail Select either Forward Transmitted Faxes Forward Received Faxes or Forward All Select either Output Format p...

Page 183: ...hone Answering Machine Fax and Fax receive options Telephone Use to operate in manual mode When a call is received pick up the external phone handset If a fax tone can be heard press Start and replace...

Page 184: ...ings Line Configuration Fax Report This facility allows you to enable the Always Print and Print on Error features for the reports below An Auto Print feature can be used for the Transmission Receive...

Page 185: ...the machine to automatically substitute common US and metric paper sizes when printing If the feature has been turned off the machine will hold the job and indicate that the appropriate paper size sh...

Page 186: ...ly selecting the required tray When the Off button is selected the Auto Tray button is disabled on the Copy screen The tray selection defaults to Tray 1 Tray Confirmation Messages This feature enables...

Page 187: ...nables the machine administrator to set the 6 default reduction or enlargement ratios When the Reduce Enlarge Presets window opens the default reduction and enlargement ratios are displayed These rati...

Page 188: ...11 Setups 182 Xerox Phaser 3635 User Guide Tools User Interface Copy Service Settings Reduce Enlarge Preset...

Page 189: ...t which screen the user sees first The Entry Screen appears when the machine resets selections after a user has completed a job or after the Clear All button is pressed The available options are Featu...

Page 190: ...or disable one of the following audio tones When enabled the tones can be set to either low medium or high Select the Test button to test the tone volume Select Save to confirm the settings Tools User...

Page 191: ...hing on the machine Tools Device Settings Tests Resets Software Reset This facility allows you to reset the System Software Select the Reset System Software button A pop up window will appear warning...

Page 192: ...the toner usage to predict the percentage of toner remaining and display the information on the Machine Status Service Information screen When the percentage of toner remaining equals the number set i...

Page 193: ...a measure of their life expectancy These include Fuser Counter Bias Transfer Roller Counter Feed Rollers Counter Document Feeder Friction Pad Counter At the end of life these units continue running w...

Page 194: ...ob per account Users must enter their User ID and Account ID to access the machine and information about the jobs performed are stored in a job log Copy Print inbound and outbound Embedded Fax outboun...

Page 195: ...nting At the Machine 1 Press the Services Home button on the Control Panel 2 The Xerox Standard Accounting Login User ID screen will show Enter your XSA User ID 3 Touch Enter 4 The Validation in Progr...

Page 196: ...hibit Services Choosing Copy Only will require credits at the foreign device for copying but allow access to other services Inhibiting All Services will require credits to access any service that requ...

Page 197: ...Immediate Image Overwrite feature erases all residual image data from the machine immediately after each job has been processed without requiring the machine to be taken offline When the Network Contr...

Page 198: ...emory of the machine The standard overwrite process takes approximately 30 minutes A full overwrite process takes approximately 160 minutes Press Start to begin the overwrite All existing jobs will be...

Page 199: ...ed refer to Audio Tones in the Setups chapter on page 184 2 Select Start Test to begin the test 3 Press each button on the panel to the right of the touch screen A short audio tone will be generated i...

Page 200: ...ace changed color from black to white otherwise select the Failed button LED Indicator Test The LED Indicator test verifies that all of the lights on the control panel are functioning properly 1 Selec...

Page 201: ...plication Checksum Verification checks that the UI software is up to date and running correctly Select Start Test to begin the test A message will be displayed indicating that the test in progress A s...

Page 202: ...rs access to numbers and details vital to maintain the machine uptime Tools Device Settings General Xerox Customer Support This utility allows you to set the following numbers Customer Support Telepho...

Page 203: ...unting For more information please refer to the System Administration CD Foreign Device Interface The Foreign Interface Device is a card that is fitted inside the machine to allow a third party device...

Page 204: ...11 Setups 198 Xerox Phaser 3635 User Guide On Demand Image Overwrite For information on the On Demand Image Overwrite feature refer to On Demand Image Overwrite on page 191...

Page 205: ...User Guide 199 12 Maintenance Performing routine maintenance tasks enables your machine to continue running at optimum performance levels Instructions are provided in this chapter for all the maintena...

Page 206: ...Only replace the unit when a message actually instructs you to do so To replace a CRU follow the instructions on the User Interface or refer to the relevant sections below CAUTION When replacing cons...

Page 207: ...ute the toner Remove from packaging 4 To fit the new Print Cartridge make sure the toner is facing the correct way up 5 Insert the Print Cartridge 6 Close the front cover 7 Press the Confirm button on...

Page 208: ...Dispose of the used Staple Cartridge 5 Remove the new Staple Cartridge from its packaging 6 Make sure that the staple strips on top of the stack are complete and flat Remove any partial strips and an...

Page 209: ...maintenance procedure that is NOT specifically described in the documentation supplied with your machine Document Glass and Constant Velocity Transport CVT Glass 1 Use a soft lint free cloth lightly...

Page 210: ...gular cleaning keeps the document feeder and output tray free from dust and dirt 1 Use a soft lint free cloth lightly dampened with water 2 Wipe clean the document feeder and output tray including the...

Page 211: ...machine adheres to strict specifications approvals and certifications These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional...

Page 212: ...Weight Approx 41 9 lb 19 kg without Tray 2 57 3 lb 26 kg with Tray 2 Access From the front and back Copier Speed From paper tray 1 35 cpm one sided Letter 33 cpm A4 First Copy Out Time Document Glass...

Page 213: ...ation Feature Specification Capacity 50 sheets 20 lb 80 g m bond paper per tray 5 sheets transparencies 5 envelopes Paper Weights 16 lb 43 lb 60 to 163 g m Paper Range Length min 5 8 max 14 148 356 mm...

Page 214: ...208 Xerox Phaser 3635 User Guide Output Modules Output Tray Document Feeder speed A4 1 1 33 ipm 1 2 23 ipm 2 2 collated 12 ipm Feature Specification Feature Specification Capacity 250 sheets of 20 lb...

Page 215: ...de 209 Electrical Specifications Feature Specification Frequency 50 60 Hz Electrical Voltage 110 127 VAC 220 240 VAC Average Power Consumption Power Save mode 35 Watts Stand By mode 100 Watts Printing...

Page 216: ...Stored on HDD 80G Effective Scanning Width 8 2 208 mm Maximum Print Width 8 5 216 mm Connection Approvals EU EEA certified to TBR21 USA approved to FCC Pt 68 Canada approved to DOC CS 03 Other countr...

Page 217: ...e Feature Specification Max scan width 8 5 216 mm Effective scan width 8 2 208 mm Maximum Resolution 600 x 600 dpi TWAIN ISIS Compatible Network Twain WIA Image Compression MH MMR LZW JPEG Flate Scan...

Page 218: ...13 Specifications 212 Xerox Phaser 3635 User Guide...

Page 219: ...When a change occurs allow the machine at least two hours to adjust to its new environment depending on the extent of the change Follow routine maintenance schedules for cleaning areas such as the do...

Page 220: ...Follow on screen instructions to clear the fault NOTE Any printed sheets removed will automatically be reprinted once the paper jam is cleared Paper Jams The display screen will indicate the location...

Page 221: ...Close the paper tray Rear Cover Area Duplex Area Jams 1 Open the machine rear covers and release the green rear cover support Remove any jammed paper in the duplex area WARNING The metallic surfaces...

Page 222: ...Remove all the documents from the document feeder and document glass 2 Lift the document handler cover and remover any jammed paper 3 Close the document handler cover 4 Re order the documents as at th...

Page 223: ...paper in the bypass tray has run out Load paper in the bypass tray Tray Cassette Out Paper tray is not securely closed Close the paper tray until it locks into place Jam from Tray Copy paper has jamm...

Page 224: ...rinted material from Output tray Staple Cartridge Not Installed Staple cartridge not installed Install staple cartridge Stapler Fault Stapler unit does not work Open stapler door and check the stapler...

Page 225: ...Output Tray 204 Document Glass 203 Color Mode Faxing 73 Color Scanning E mail 114 Constant Velocity Transport 203 Control Options Print 150 Copying Reduce Enlarge 45 Country Setting 175 Covers Copy 5...

Page 226: ...Self Test 194 Display Pixel 194 LED Indicator 194 Reset UI 194 Touch Area 193 UI Button 193 Video Memory 194 User Interface 193 Manual Size Input E mail 118 Margin Shift Image Shift 52 Media Specific...

Page 227: ...Erase 53 Software Resets 185 Staple Cartridge 201 203 Store Files 121 Store for Polling Faxing 75 Store Job 57 Store to Mailbox Faxing 77 Support and Supplies Numbers 196 T Toll Save Fax Setup 174 To...

Page 228: ...Index 222 Xerox Phaser 3635 User Guide...

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