quadient IS-5000, User Manual

Page: 126 / 364

Introducing the 'Account
Modes' 5.1
Four different ' Account modes ' allow you to carry out the security and account management
requirements of your mailing operations.
The four ' Account modes ' correspond to the on/off status of two functions:
• The
Accounting function, which tracks the usage of postage by charging accounts
at each meter operation
• The
Access Control function, which controls the access of users to the machine via
PIN codes .
Accounting Function
The accounting function allows you to track postage expenses associated with, for example:
• different departments in your organization (marketing, sales...)
• different companies on the premises, if the Mailing System is shared, etc.
Use one of the 'Account modes' to switch the accounting function on or off:
• Accounts (On): you can use accounts and create usage reports.
• No accounts (Off) : postage usage will not be applied to accounts.
When the accounting function is on, the Mailing System charges the current account when
printing postage. Users can change accounts according to the provider of the mail.
When the accounting function is off, all postage is recorded in the same general account.
As supervisor, you can define accounts and groups of accounts, and then generate reports
on the usage of each account or groups of accounts.
You can also assign the accounts to different users, as described in the section Access
Control Function on page 122.
See also
• In order to control the use of funds, each account can be allocated a budget that cannot
be exceeded, and surcharges can be applied for external accounts. These optional features
are included in the Advanced Reporting option (see
Options and Updates on page 275).
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5
Account
Management
and
Access
Control