12.4.1 Set Card Buffer (option 2) – Card/Account Options
The
Card/Account Options
define how the card/account file will be set up.
Except for Card Level 2 (2000) and 3 (8000), Card Level 4 (64000) is limited to the number of cards/accounts
the system can hold based on the number options defined for the card/accounts. The more options that are
assigned, the larger the individual card/account size increases, therefore decreasing the number of
card/accounts that can be fit into the card/account buffer (memory).
NOTE:
Unless otherwise noted, to modify options, the card buffer must be redefined. You will
need toclear and re-enter all card/account records. Include any of the options that follow in the
initial setup if they will be used at a later date.
Available options and how they work are described in the sub-sections that follow:
12.4.2 Account #
When the
Account #
option is enabled a 4-digit account number can be assigned to each card. An
associated account record must also be inserted into the card file. This account number lets you group cards
together for reporting purposes and fuel control restriction. When driver/vehicle cards are used with
Accounts
enabled, the use of cards assigned to an account is restricted without a corresponding
drive/vehicle card from the same account. If a Driver or Vehicle card is not assigned to an Account (shown as
card# being assigned to Account #: 0000), that card is treated as a Maintenance/Global card and is allowed
to fuel with any card assigned to any account.
NOTE:
This option must be enabled when Tiered Accounts is used.
EXAMPLE:
A driver card assigned to account “0112” can only fuel with a vehicle card assigned to account
“0112” or a vehicle card with an account of zero (“0000”). This also holds true in reverse for a
Vehicle card.
IMPORTANT:
Whenever a driver or vehicle card assigned to a specific account is used with
another card assigned to account zero, fuel totals are accumulated against the assigned
account and each of the individual cards.
NOTE:
Do Not create an account zero (0000) (and if a card is not assigned to an account)
don’t enter four zeros. Simply skip the entry when prompted for account number.
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