Novell GROUPWISE 7 - CROSS-PLATFORM, Manual, Page: 97 / 130

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6.9 Owning Resources
Resources are items that can be scheduled for meetings or other uses. Resources can include rooms,
overhead projectors, cars, and more. The system administrator defines a resource by giving it an
identifying name and assigning it to a user. Resources can be included in a busy search, just as users
can. Resource IDs are entered in the To box. A user assigned to manage a resource is the owner of
that resource.
The owner of a resource is responsible to accept and decline appointments for the resource. In order
to do so, the owner must have full proxy rights to the resource. You can also create a rule to
automatically accept or decline appointments for a resource. To do so, proxy to the resource, then
create a rule to accept all appointments if no appointment conflict exists. See
Section 6.6, “Creating
Rules,” on page 82 for information on creating and enabling rules.
This section contains the following items:
Š
Section 6.9.1, “Accepting and Declining Resource Requests,” on page 97
Š
Section 6.9.2, “Creating a Rule for a Resource,” on page 97
6.9.1 Accepting and Declining Resource Requests
You can accept or decline requests for a resource only if you are the owner and have been granted
Read and Write rights.
1 In the Main Window or Calendar, click File > Proxy .
or
Click the folder list header drop-down list (above the Folder List; probably displays Online or
Caching to indicate what mode of GroupWise you are running in), then click
Proxy .
2 Click the resource you own.
If the resource you own isn't listed in the Proxy pop-up list, click
Proxy , type the name of the
resource you own in the Name field, then click OK .
3 Double-click the item you need to accept or decline.
4
Click Accept or Decline on the toolbar.
6.9.2 Creating a Rule for a Resource
As the owner of a resource, you have full Proxy rights to that resource, including the ability to create
rules for it. The following steps show you how to create a rule that accepts all requests for an
available resource. This is an example of one rule that is useful for a resource. You can create other
rules that perform different actions. For example, you might create a rule that declines requests for a
resource that is already scheduled.
1 Click the folder list header drop-down list (above the Folder List; it probably displays Online or
Caching), then click
Proxy .
or
Click File > Proxy .
2 Click the resource you own.