Novell GROUPWISE 7 - CROSS-PLATFORM, Manual, Page: 83 / 130

Managing Your Mailbox 83
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Section 6.6.13, “Understanding Rule Fields,” on page 90
6.6.1 Actions a Rule Can Perform
Table 6-5
Rules and Actions
Action Result
Send Mail Sends a prepared mail message to the recipients you specify when the rule
conditions are met. For example, if you need to inform your boss each time you
receive a monthly report from another group of people, you can have a rule send a
message as soon as you receive the report.
Forward Forwards items to one or more users when the rule conditions are met. For
example, if you are on a core team, you can have a rule forward meeting minutes to
extended team members.
Delegate Delegates an appointment, reminder note, or task to another user when the rule
conditions are met. For example, if someone is covering for you while you’re away
from the office, your rule can delegate appointments, tasks, or reminder notes to
that person.
Reply Sends a prepared reply to the sender when the rule conditions are met. For
example, if you need to be out of the office for several days, your rule could send a
reply to incoming items indicating when you’ll be back.
You can also use Define Conditions to prevent replies going to mail list servers and
other large groups.
Accept Accepts an appointment, reminder note, or task when the rule conditions are met.
For example, your rule could accept all appointments from a specific individual.
Delete/Decline Deletes or declines any item when the rule conditions are met. For example, your
rule could decline any appointment scheduled for a certain day of the week if you
are always unavailable for meetings on that day.
Empty Item Deletes items from the Trash when the rule conditions are met. For example, your
rule could empty items received from a company that routinely sends you junk mail.
Move to Folder Moves items to a folder when the rule conditions are met. For example, you might
want all items with certain words in the
Subject field moved to a common folder.
Link to Folder Links items to one or more folders when the rule conditions are met. Linking an item
to a folder lets you view the item from more than one folder. For example, if you
have an item that relates to Marketing and Personnel, you can place it in the
Marketing folder, then link it to the Personnel folder. You can then open the item
from either folder.
Mark as Private Marks all items matching the rule conditions as private. When an item is marked
private, you can restrict your proxies from accessing the item. For example, your
rule could mark Private all items from your family members.
Mark as Read Marks all items matching the rule conditions as if they have been read. For
example, if you are skimming a reply thread in a shared folder and don’t want to
follow the thread anymore, your rule could mark all the items in the thread as if they
had been read so they wouldn’t sort at the top of the Item List.