Novell GROUPWISE 7 - CROSS-PLATFORM, Manual, Page: 63 / 130

Scheduling Group and Posted Items 63
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When you find a time you want for a meeting, click Request Meeting to transfer the
information to a new appointment view, then complete the appointment.
You can change the search range for one appointment by scheduling the appointment with
Tools > Busy Search and changing the number in the Number of days to search field.
4.2 Sending Tasks
A task is an item to be completed by a specified date and time that displays on the Calendar. When
you assign a task to a user, the user can accept or decline the task, but until it is declined or
completed, the task appears on the user’s Tasks List and on the user’s Calendar each day.
After it is accepted, a task appears on the Calendar on its start date. When the due date is past, the
task displays in red on the Calendar. When you mark a task Completed, it no longer carries over to
the next day on your Calendar.
After you finish a task, you can mark it Completed. A Completed status, including the date and time
the task was marked Completed, is placed in the Properties window.
TIP: You can also create a checklist that is not associated with your Calendar. In this type of
checklist, any item type (mail, appointment, task, reminder note, phone message) can be used. For
information, see
“Creating a Checklist” on page 45 .
This section contains the following topics:
Š
Section 4.2.1, “Assigning a Task to Other Users,” on page 63
Š
Section 4.2.2, “Assigning a Task to Yourself,” on page 64
Š
Section 4.2.3, “Marking Tasks Completed,” on page 64
4.2.1 Assigning a Task to Other Users
1 Click on the toolbar.
2 In the To field, type a username, then press Enter. Repeat for additional users. If necessary, type
usernames in the CC and BC fields.
or
To select usernames from a list, click
Address , double-click each user, then click OK .
3
To change the From name (to another account or proxy), click , then click a name.
4 Type the date you want the task to begin and the date you want the task to be completed. You
can type the same date in both boxes.
or
Click
to specify dates or auto-dates for your task.
5 Type the subject.
6 Type a priority for the task.
The task priority can consist of a character followed by a number, such as: A1, C2, or B3. Task
priorities are optional.
7 Type a description of the task.