Konica Minolta FAX 2900 User Manual Download Page 310

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9.3 Using Scan to E-mail Operations

9-63

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net F

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twor

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9.3.2

Specifying the Destination Using One-Touch Dial Keys

Note

The one-touch dial setting must have already been specified.

For information on setting up one-touch dial keys, refer to “Adding
Destinations” on page 9-41.

Press the one-touch dial key
([01] to [64]) programmed with
the e-mail address where you
want to send the scan data.

30/62

22/54

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13/45

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32/64

24/56

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28/60

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Summary of Contents for FAX 2900

Page 1: ...User s Guide KONICA MINOLTA FAX2900 FAX3900 ...

Page 2: ...S 03 Telecommunication Devices 1 12 Laser Safety 1 13 Internal Laser Radiation 1 13 CDRH Regulation 1 14 For European Users 1 15 For Denmark Users 1 15 For Finland Sweden Users 1 15 For Norway Users 1 17 Laser Safety Label 1 17 Ozone Release 1 18 Acoustic Noise 1 18 Notice for Ni MH Batteries 1 18 1 3 Energy Star 1 19 What is an ENERGY STAR Product 1 19 1 4 Explanation of Manual Conventions 1 20 1...

Page 3: ...ne On Off Initial Mode 3 14 Turning the Machine On Off 3 14 To turn on the machine 3 14 To turn off the machine 3 14 When the Machine is Turned On 3 14 Default Settings 3 15 3 6 Useful Functions 3 16 Panel Resetting 3 16 Auto Panel Reset 3 16 Energy Save Mode 3 16 Auto Print Start 3 17 Auto Tray Switching 3 17 3 7 Entering Text 3 18 Changing Input Mode 3 18 Inputting Example 3 19 3 8 Copy Paper 3 ...

Page 4: ...atus 3 36 Configuration Page 3 36 Relay Box List Available only with FAX3900 3 36 3 11 Print Area 3 37 4 Making Copies 4 1 Making a Basic Copy 4 2 4 2 Selecting the Paper 4 4 Manual Paper Selection 4 4 Selecting Manually Fed Paper 4 4 Manually Selecting the Paper Size 4 4 Specifying the Size and Type on the Manual Bypass Tray 4 5 4 3 Specifying the Zoom Ratio 4 9 Zoom Ratio Settings 4 9 Setting th...

Page 5: ...he transmission result 5 15 6 Fax Transmission Reception Methods 6 1 Transmission Methods 6 2 Memory Transmission 6 2 To specify Memory TX 6 2 Direct Transmission 6 3 Manual Transmission 6 4 To send a fax manually 6 5 Batch Transmission 6 6 To fax using batch transmission 6 6 Broadcast Transmission 6 7 To fax using broadcast transmission 6 7 Timer Transmission 6 10 To fax using timer transmission ...

Page 6: ...NSITY 7 8 Specifying the Setting for LCD CONTRAST 7 9 Specifying the Setting for BUZZER VOLUME 7 10 Specifying the Setting for INITIAL MODE 7 11 7 3 Setting Up the Paper Sources 7 12 Selecting the PAPER SOURCE SETUP menu 7 12 Specifying the Setting for TRAY1 PAPER 7 13 Specifying the Setting for TRAY SETTING 7 14 7 4 Specifying Administrative Settings ADMIN MANAGEMENT menu 7 15 To select the ADMIN...

Page 7: ...for BATCH TX 7 46 To set batch transmitting 7 46 To change the batch transmission setting 7 47 To delete the batch transmission setting 7 49 Specifying the Setting for MAILBOX 7 50 To register a mailbox 7 50 To delete a mailbox 7 51 Specifying the Setting for RELAY BOX Available only with FAX3900 7 53 To register a Relay Box 7 53 To delete a Relay Box 7 54 7 7 Setting Up the Transmission 7 55 Sele...

Page 8: ... Specifying the Setting for USER FAX NO 7 77 Specifying the Setting for USER NAME 7 78 8 When a Message Appears 8 1 When the Message PAPER EMPTY Appears 8 2 Loading Paper into Tray1 8 3 Loading Paper into the Bypass Tray 8 3 Loading Paper into Tray2 option 8 4 8 2 When the Message TONER EMPTY Appears 8 5 Replacing the Toner Cartridge 8 6 8 3 When the Message PAPER MISFEED Appears 8 10 Clearing a P...

Page 9: ...rt Number SMTP PORT NO Function 9 27 Specifying the Timeout Period for the SMTP Server SMTP TIMEOUT Function 9 27 Specifying Whether or Not To Insert a Text Description TEXT INSERT Function 9 27 Specifying the Default Subject Line 9 28 Specifying Other E mail Settings E MAIL SETTING 2 Menu 9 28 Specifying the POP3 Server Address 9 29 Specifying the POP3 Port Number POP3 PORT NO Function 9 29 Speci...

Page 10: ...wnloading and Uploading the Destination List 9 55 9 3 Using Scan to E mail Operations 9 56 Specifying the Resolution 9 60 Specifying the Data Format 9 61 Specifying the Encoding Method 9 61 9 4 Using Scan to Server FTP Operations 9 67 9 5 Using Internet Faxing Operations 9 71 Checking E mail Manually 9 79 9 6 Checking the Transmission Reception Results 9 83 10 Miscellaneous 10 1 Specifications 10 ...

Page 11: ...Contents x ...

Page 12: ...Introduction Chapter 1 1 1Introduction ...

Page 13: ...C Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area...

Page 14: ...rface cables The use of non shielded cable is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and local rules For users in countries not subject to Class B regulations WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures This device mus...

Page 15: ...ons appear in each section of this manual Note Some parts of the contents of this section may not correspond with the purchased product Warning and Precaution Symbols The following indicators are used on the warning labels or in this manual to categorize the level of safety warnings Meaning of Symbols WARNING Ignoring this warning could cause serious injury or even death CAUTION Ignoring this caut...

Page 16: ...power cord is not supplied only use the power cord and plug that is specified in POWER CORD INSTRUCTION Failure to use this cord could result in a fire or electrical shock Use the power cord supplied in the package only for this machine and NEVER use it for any other product Failure to observe this precaution could result in a fire or electrical shock Do not scratch abrade place a heavy object on ...

Page 17: ... If proper wall outlet is not available the customer shall ask qualified electrician for the installation Do not use a multiple outlet adapter nor an extension cord in principle Use of an adapter or an extension cord could cause a fire or electrical shock Contact your authorized service representative if an extension cord is required Consult your authorized service representative before connecting...

Page 18: ...in a fire or electrical shock CAUTION Do not tug the power cord when unplugging Pulling on the power cord could damage the cord resulting in a fire or electrical shock Remove the power plug from the outlet more than one time a year and clean the area between the plug terminals Dust that accumulates between the plug terminals may cause a fire Grounding WARNING Connect the power cord to an electrica...

Page 19: ...s it may cause personal injury Do not place the product in a dusty place or a site exposed to soot or steam near a kitchen table bath or a humidifier A fire electrical shock or breakdown could result Do not place this product on an unstable or tilted bench or in a location subject to a lot of vibration and shock It could drop or fall causing personal injury or mechanical breakdown Do not let any o...

Page 20: ...ice representative If you keep on using it as is a fire or electrical shock could result CAUTION The inside of this product has areas subject to high temperature which may cause burns When checking the inside of the unit for malfunctions such as a paper misfeed do not touch the locations around the fusing unit etc which are indicated by a Caution HOT caution label Consumables WARNING Do not throw ...

Page 21: ...the power cord and other cables Failure to do this could damage the cord or cable resulting in a fire electrical shock or breakdown When moving this product always hold it by the locations specified in the User manual or other documents If the unit falls it may cause severe personal injury The product may also be damaged or malfunction ...

Page 22: ...t a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If your telephone equipment causes harm to the telephone network the Telephone Company may discontinue your service temporarily If possible they will notify you in advance But if advance notice isn t practical you will be notified as soon as possible You will be advised of your right to file a co...

Page 23: ... specifications were met NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications This is confirmed by the registration number The abbreviation IC before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met It does not imply that Industry...

Page 24: ...exceed five REN 0 2 Laser Safety This is a digital machine which operates using a laser There is no possibility of danger from the laser provided the machine is operated according to the instructions in this manual Since radiation emitted by the laser is completely confined within a protective housing the laser beam cannot escape from the machine during any phase of user operation This machine is ...

Page 25: ...tion Performance Standard according to the Food Drug and Cosmetic Act of 1990 Compliance is mandatory for Laser products marketed in the United States and is reported to the Center for Devices and Radiological Health CDRH of the U S Food and Drug Administration of the U S Department of Health and Human Services DHHS This means that the device does not produce hazardous laser radiation Print Head L...

Page 26: ...Tämä on puolijohdelaser Laserdiodin sunrin teho on 15 mW ja aallonpituus on 770 800 nm CAUTION Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure CAUTION Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure ADVARSEL Usyn...

Page 27: ...pparaten används på annat sätt än i denna bruksanvisning specificerats kan användaren utsättas för osynlig laserstrålning som överskrider gränsen för laserklass 1 VARO Avattaessa ja suojalukitus ohitettaessa olet alttiina näkymättömälle lasersäteilylle Älä katso säteeseen VARNING Osynlig laserstrålning när denna del är öppnad och spärren är urkopplad Betrakta ej strålen ...

Page 28: ...serdiode er 15 mW og bølgelengde er 770 800 nm Laser Safety Label A laser safety label is attached to the outside of the machine as shown below ADVERSEL Dersom apparatet brukes på annen måte enn spesifisert i denne bruksanvisning kan brukeren utsettes for unsynlig laserstråling som overskrider grensen for laser klass 1 ...

Page 29: ...N 27779 is equal to or less than 70dB A Notice for Ni MH Batteries Ni MH Nickel Metal Hydride Batteries are installed inside machine as back up memory batteries Please dispose according to local state and federal regulations REMARQUE Placer l appareil dans une pièce largement ventilée Une quantité d ozone négligable est dégagée pendant le fonctionnement de l appareil quand celui ci est utilisé nor...

Page 30: ... the ENERGY STAR Guidelines for energy efficiency What is an ENERGY STAR Product An ENERGY STAR product has a special feature that allows it to automatically switch to a low power mode after a period of inactivity An ENERGY STAR product uses energy more efficiently saves you money on utility bills and helps protect the environment ...

Page 31: ... cautions in order to ensure safe use of the machine Note May also appear as Important or Tip Text highlighted in this manner contains useful information and tips to ensure safe use of the machine 1 The number 1 as formatted here indicates the first step of a sequence of actions 2 Subsequent numbers as formatted here indicate subsequent steps of a sequence of actions Text formatted in this style p...

Page 32: ... and Symbols The use of words and symbols in this manual are explained below Paper Feeding During printing paper is supplied from the front side of the machine and fed into the Copy Tray on top with the printed surface of the page facing down The paper feed direction is shown by the arrows in the diagram below ...

Page 33: ...e paper shown as A in the illustration and the second to the length shown as B A Width B Length Paper Orientation Lengthwise If the width A of the paper is shorter than the length B the paper has a vertical or portrait orientation indicated by either L or Crosswise If the width A of the paper is longer than the length B the paper has a horizontal or landscape orientation indicated by either C or ...

Page 34: ...Precautions Chapter 2 2 2Precautions ...

Page 35: ...low of an air conditioner or heater and not exposed to extremely high or low temperatures A well ventilated location A location that is not exposed to high humidity A location that is not extremely dusty A location not subjected to undue vibrations A stable and level location A location where ammonia or other organic gases are not generated A location that does not put the operator in the direct a...

Page 36: ...ements detailed below Note In order to enable easy machine maintenance and replacement of consumables maintain an adequate amount of space around the machine When lifting the machine be sure to grab the handles on the left and right sides from the rear of the machine If the machine is lifted from its front it may become unbalanced and fall 772mm 516mm 20 3inch 30 4inch 719nn 24inch ...

Page 37: ...nting as a paper misfeed could result Never bring any magnetized object or use flammable sprays or liquids near the machine Always make sure that the power plug is completely plugged into the electrical output Always make sure that the machine s power plug is visible and not hidden by the machine Always unplug the machine from the electrical outlet if the machine is not to be used for a long perio...

Page 38: ...handling the machine supplies toner paper etc Store the supplies in a location that meets the following requirements Free from direct sunlight Away from any heating apparatus Not subjected to high humidity Not extremely dusty Paper that has been removed from its wrapper but not loaded in the machine should be stored in a sealed plastic bag in a cool dark place Use only toner that has been manufact...

Page 39: ...s of indebtedness G Stock certificates Legal Documents G Food stamps G Postage stamps canceled or uncanceled G Checks or drafts drawn by government agencies G Internal revenue stamps canceled or uncanceled G Passports G Immigration papers G Motor vehicle licenses and titles G House and property titles and deeds General G Identification cards badges or insignias G Copyrighted works without permissi...

Page 40: ...Before Making Copies or Faxing Chapter 3 3 3Before Making Copies or Faxing ...

Page 41: ...atures The main copy settings available with this machine are listed below For details on their operation refer to the pages indicated Copies G 1 sided copies p 4 2 G 2in1 copies p 4 13 Note Available only with FAX3900 Zoom Ratio G Reduced Full Size Enlarged p 4 9 Finishing G Sort p 4 14 ...

Page 42: ...Chapter 3 3 2 Components and Their Functions Main Unit G FAX2900 3900 Paper Feed Cassette option G Capable of holding up to 500 sheets of paper 32 MB Memory option only for FAX3900 G Increases the machine s memory By increasing the machine s memory more pages can be scanned ...

Page 43: ...4 Before Making Copies or Faxing Chapter 3 3 3 Parts Names and Their Functions Main Unit No Part Name Description 1 Document Feeder Tray Load the originals to be scanned face up on this tray Up to 50 document sheets can be loaded at one time ...

Page 44: ...ce down from the machine The Copy Tray can be adjusted to one of three angles Adjust the Copy Tray to the angle appropriate for its application 9 Tray1 Holds up to 250 sheets of paper and easily adjusts to different paper sizes Special paper can be used 10 Control Panel Used to start a print cycle and make necessary settings 11 Power Switch Used to turn the machine on and off 12 Externaltelephone ...

Page 45: ...ngles Adjust the tray to the angle appropriate for the desired application 1 Normal operation standard position 2 When back curled paper is fed out 3 When clearing a paper misfeed or replacing the Drum Cartridge or Toner Cartridge Note Adjust the Tray Extension and Paper Stopper to fit the size of the paper For Legal size paper For Letter size paper For A4 size paper ...

Page 46: ...3 3 Parts Names and Their Functions 3 3 7 Before Making Copies or Faxing Chapter 3 Paper Feed Cassette option No Part Name Description 1 Tray2 Holds up to 500 sheets of paper ...

Page 47: ... Yes Sort No C Fax Copy 123 ABC Stop Panel Reset Start Error 2in1 Scan 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 30 62 22 54 14 46 25 57 17 49 09 41 26 58 18 50 10 42 31 63 23 55 15 47 29 61 21 53 13 45 27 59 19 51 11 43 32 64 24 56 16 48 28 60 20 52 12 44 08 40 07 39 06 38 05 37 04 36 03 35 02 34 01 33 Memory TX Auto RX Speaker Redial Pause Function Speed Dial Phone Book Resolution...

Page 48: ...y Printer Status Paper Yes Sort No C Fax Copy 123 ABC Stop Panel Reset Start Error 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 18 19 20 21 22 Memory TX Auto RX Speaker Redial Pause Function Speed Dial Phone Book Resolution 29 24 23 26 25 28 27 30 22 14 25 17 09 26 18 10 31 23 15 29 21 13 27 19 11 32 24 16 28 20 12 08 07 06 05 04 03 02 01 30 ...

Page 49: ... 10 key pad Used to enter the number of copies to be made and any other numeric data Used to enter text such as a name In the Fax mode use the key for tone transmission with pulse dialing and use the key for accessing an outside line 12 Stop key Press to stop a print cycle Press to stop a scanning sequence Stops the fax transmission or reception The indicator flashes in orange when the machine is ...

Page 50: ...RX polling reception RELAY INITIATE relay initiation transmission CANCEL RESERV cancel queued job TX MODE transmission mode INTERNET FAX RX Available only with FAX3900 24 Speed Dial key Used to dial previously programmed fax numbers represented by 3 digit numbers 25 Redial Pause key Redials the last number called While dialing used to generate a pause when transferring from an internal to an exter...

Page 51: ...mber of copies Displays the currently specified number of copy pages and number of copy sets 4 Image density Displays the currently specified image density 5 Paper Displays the currently selected paper tray paper size and paper type No Display Indication Description 1 Messages Displays messages such as operating instructions 2 Mode or function name Displays the current menu function or settings Er...

Page 52: ...the Manual Bypass Tray Custom paper size The paper setting for the Manual Bypass Tray is a custom paper size Dialing A fax number is being dialed Ringing The machine is being called Sending The document is being sent Receiving A document is being received In standby for timer transmission A document is queued for timer transmission In standby for polling transmission A document is queued for polli...

Page 53: ... or sending or receiving data otherwise all scanned data or transmission data will be deleted The machine automatically enters the Energy Save mode 15 min after the last operation is performed The time until the machine enters Energy Save mode can be specified from the Utility mode For details refer to Specifying the Setting for ENERGY SAVE MODE on page 7 6 in the chapter Using the Utility Mode Wh...

Page 54: ...een appears in the Display of the Control Panel The Initial mode screen appears at the beginning of all operations Factory default settings G Number of copies 1 G Image density TEXT Auto G Zoom ratio 100 full size G Paper Tray1 G Finishing Non Sort Tip The default settings can be customized from the Utility mode For details refer to Utility Mode on page 7 2 A ...

Page 55: ...tings to their defaults 1 min after a print cycle has been completed or a key operation is performed Tip The length of time before the machine automatically resets itself can be set between 1 min and 5 min in addition to 30 seconds The Auto Panel Reset function can even be disabled For details refer to Specifying the Setting for AUTO PANEL RESET on page 7 5 Energy Save Mode Instead of turning off ...

Page 56: ...p cycle Auto Tray Switching If the tray runs out of paper while printing the machine will automatically switch to a different paper source and continue printing provided that the new tray contains paper of the same type and size in the same orientation If the optional Paper Feed Cassette is installed a maximum of 750 pages can be continuously printed Tray1 Tray2 Paper Feed Cassette Tray2 Paper Fee...

Page 57: ... and letters symbols List of characters available with each key of the 10 Key Pad To switch the input mode of the 10 Key Pad between numbers and letters press the 123 ABC key Changing Input Mode Each press of the 123 ABC key switches the input mode between numbers and letters 1 Numbers can be typed in A Letters can be typed in 10 Key Pad Available characters 1 period _ underscore hyphen 1 2 ABC2ab...

Page 58: ...cursor _ flashes alternately with the character at its current location Press the 6 key twice Press the 5 key once Press the 0 key once Press the 6 key 3 times Press the 3 key 7 times Press the Ö key Press the 4 key 7 times Press the 2 key 7 times Press the 3 key 6 times Press the 3 key 7 times Press the 123 ABC key ...

Page 59: ...o delete and then press the No key G To change an entered character use the and keys to move the cursor _ below the character that you wish to change and then press the No key Next enter the new character The character at the cursor s position is replaced with the new character G If the same 10 Key Pad is needed to enter two characters in a row press the key after selecting the first character Ref...

Page 60: ...er Type Plain paper recycled paper 16 lb to 24 lb Exclusive paper card 24 1 4 lb to 43 1 4 lb OHP transparencies envelopes Paper Size A4 L B5 L A5 L 16K L Legal L Letter L Invoice L FLS 13 8 1 4 Custom Size Width 3 1 2 to 8 1 2 length 5 1 2 to 14 Capacity Plain paper recycled paper 250 sheets 20 lb Exclusive paper card 5 sheets OHP transparencies 5 sheets envelopes 1 sheet Tray2 Specifications Pap...

Page 61: ...thick or extremely thin G Folded curled wrinkled or torn paper G Paper that has been left unwrapped for a long period of time G Damp paper G Perforated paper or paper with punched holes G Extremely smooth or extremely rough paper or paper with an uneven surface G Paper that has been treated such as carbon backed heat sensitive or pressure sensitive paper G Paper that has been decorated with foil o...

Page 62: ...ore loading it G Do not load so much paper that the top of the stack is higher than the mark or exceeds the specified number of sheets G Push the paper guides firmly up against the edges of the paper G When loading additional paper remove any paper remaining in the drawer place it on top of the new paper and then align the paper in the stack well before loading it into the drawer ...

Page 63: ...ing envelopes press them down to make sure that all air is removed and make sure that the folds of the flaps are firmly pressed otherwise the envelopes may become wrinkled or a paper misfeed may occur Only 1 envelope at a time can be loaded in Tray1 and the Bypass Tray Tip We recommend replenishing the paper only after all of the paper in the drawer has been used Bypass Tray Tray1 ...

Page 64: ...d the paper into the tray so that the front side of the paper the side facing up when the package was unwrapped faces up 3 Slide the paper guides against the edges of the paper H If Legal size paper is installed open the door of Tray1 4 Attach the Bypass Tray in its original position When Legal size paper is installed ...

Page 65: ...er with a different size or type is loaded various settings must be specified from the PAPER SOURCE SETUP menu in the Utility mode If the settings are not correctly specified paper size error may occur For details refer to Specifying the Setting for TRAY SETTING on page 7 14 ...

Page 66: ...f the paper the side facing up when the package was unwrapped faces up 2 Slide the paper guides against the edges of the paper Note When paper is loaded into the Bypass Tray the paper size and type must be specified otherwise paper size error may occur For details refer to Specifying the Size and Type on the Manual Bypass Tray on page 4 5 ...

Page 67: ... Tray2 2 Remove the drawer cover and then press down on the paper lifting plate until it locks into place 3 Load the paper into the drawer so that the front side of the paper the side facing up when the package was unwrapped faces up 4 Attach the drawer cover and then return the drawer for Tray2 to its original position ...

Page 68: ... of originals are not suitable for use in the Auto Document Feeder as a misfeed or damaged original could result G Typing paper paraffin paper and other thin paper G Cards G Originals larger than Legal L or smaller than Invoice G OHP transparencies translucent paper G Wrinkled dog eared curled or torn originals G Clipped or stapled originals G Coated originals such as carbon backed paper G Up to 2...

Page 69: ...y pages that the top of the stack is higher than the t mark Be sure to adjust the document guides so that they are against the edges of the document otherwise the document may not be fed in straight 2 Slide the front adjustable Document Guide Plate to the size of the originals 3 Specify the desired copy or fax settings H Making Copies on page 4 1 H Basic Faxing on page 5 13 4 Press the Start key t...

Page 70: ... TX RESULT REPORT Displays the transmission result report RX RESULT REPORT Displays the reception result report PRINT REPORT TX RESULT REPORT Prints the transmission result report RX RESULT REPORT Prints the reception result report ACTIVITY REPORT Prints the transmission reception result report MEMORY DATA LIST Prints the list of documents stored in the memory MEMORY IMAGE PRINT Prints the reduced...

Page 71: ...achine Status 3 32 Before Making Copies or Faxing Chapter 3 Checking the TOTAL PAGE Counts 1 Press the Status key 2 Press the Yes key 3 Press the and keys to check the TOTAL COUNT TOTAL SCAN TX PAGES or RX PAGES values Yes ...

Page 72: ...splay the desired transmission results to check them H In the transmission result screen TX indicates sent faxes and RX indicates received ones H If the No key is pressed twice while the transmission results are displayed the main screen appears H To print the transmission result report press the Start key After the transmission result report is printed the main screen appears Yes ...

Page 73: ...d keys to select the report list that you wish to print and then press the Yes key After the specified report list is printed the main screen appears again Tip The reception transmission result reports can be checked on screen For details on viewing the transmission result refer to Checking the TX RX RESULT on page 3 33 The following reports and lists can be printed Yes ...

Page 74: ...ions receptions Memory Data List This is a list of documents stored in the memory and waiting to be sent and documents specified for timer transmission batch transmission or polling reception The document number type of operation being performed time recipient caller name and number of document pages are printed SESSION FUNCTION No DESTINATION STATION DATE TIME PAGE DURATION MODE RESULT 0001 TX 00...

Page 75: ...settings specified for one touch dial keys are printed in numerical order of the keys Machine Status The current machine settings are printed Configuration Page The list of the printer settings is printed Relay Box List Available only with FAX3900 The list of the Relay Box is printed OT NO DESTINATION STATION DESTINATION NUMBER BATCH TIME SPEED SET DATE OT 01 AAA NEWYORK 012345678 33 6 JAN 20 2001...

Page 76: ...he leading edge of the paper A G A margin 1 4 at full size from the trailing edge of the paper B G A margin 1 4 at full size on both sides of the paper C For details on using the machine to print from a computer when the printer controller is installed refer to the User Manual for the printer controller Paper output direction A 1 4 at full size B 1 4 at full size C 1 4 at full size ...

Page 77: ...3 3 11 Print Area 3 38 Before Making Copies or Faxing Chapter 3 ...

Page 78: ...Making Copies Chapter 4 4 4Making Copies ...

Page 79: ... describes how to place an original and make a basic copy of it 1 Position the original 2 Select the paper tray H Selecting the Paper on page 4 4 3 Specify the zoom ratio H Specifying the Zoom Ratio on page 4 9 4 Specify the image density H Adjusting the Image Density on page 4 11 Paper Zoom Auto Photo ...

Page 80: ... number from 1 to 99 can be entered 6 Press the Start key This will start the print cycle H To stop the print cycle in mid operation press the Stop key H To cancel the print job press the No key or the Panel Reset key H To restart the print cycle press the Start key A HIJ QPST BCD KLM UVW EFG NOP XYZ 6 2 3 4 5 7 8 1 9 ...

Page 81: ... paper size and type are specified paper loaded into the Bypass Tray is given priority during feeding Manually Selecting the Paper Size 1 Position the original 2 Press the Paper key until the tray loaded with the desired paper is selected Note If paper is loaded into the Bypass Tray first remove it If Tray1 is selected the paper size must first be specified For details refer to Selecting the PAPER...

Page 82: ...aper into the Bypass Tray H Loading Paper into the Bypass Tray on page 3 27 3 The message shown at the right appears Press the No key 4 Press the and keys until the desired paper type is selected Tip Pressing the and keys moves to select the paper type To return to the previous message press the No key 5 Press the Yes key No C Auto Photo Yes ...

Page 83: ... loaded If CUSTOM is not selected continue with step 10 H If CUSTOM is selected perform steps 7 through 10 Note If OHP was selected in step 4 the only paper sizes that can be loaded are A4 and Letter Tip Pressing the and keys moves to select the paper size To return to the previous message press the No key HL LG Auto Photo Zoom ...

Page 84: ...ge from 90 mm 3 1 2 to 216 mm 8 1 2 When entering the paper size refer to the diagram on the right side of the screen to check which sides of the paper are the width and the length Tip Enter the value by mm using the 10 Key Pad Refer to the conversion rate below 1 inch 25 4 mm 8 Press the Yes key 90 216 Tray 1 Bypass Tray A HIJ QPST BCD KLM UVW EFG NOP XYZ 6 2 3 4 5 7 8 1 9 ...

Page 85: ...necessary settings H Specifying the Zoom Ratio on page 4 9 H Adjusting the Image Density on page 4 11 12 Using the 10 Key Pad enter the number of copies to be made and then press the Start key Tip To change the number of copies to be made remove the paper from the Bypass Tray and then reload it Repeat steps 11 and 12 Note The Bypass Tray can be loaded with a maximum of 1 envelope 1 OHP transparenc...

Page 86: ...ings Description Fixed ratios The following optimum zoom ratios are available for making copies from commonly used original sizes to standard paper sizes 0 50 0 64 LT HL 0 78 LG LT 1 29 HL LT 1 54 HL LG 2 00 Ratios set using the Zoom and keys Pressing the or key increases or decreases the zoom ratio in 0 01 increments The ratio can range from 0 50 to 2 00 Full Size This setting makes a copy the sa...

Page 87: ...eys until the desired zoom ratio is specified Pressing these keys change the ratio in x 0 01 increments Tip To quickly specify the desired zoom ratio select the nearest fixed ratio and then press the and keys until the desired zoom ratio is specified 3 Make the other necessary settings H Selecting the Paper on page 4 4 H Adjusting the Image Density on page 4 11 4 Using the 10 Key Pad enter the num...

Page 88: ... levels To reduce bleed throughs when copying newspapers and magazines press the key to select a lighter setting To reproduce faint colors in brighter parts of the image press the key to select a darker setting Selecting a darker setting could result in a background image being reproduced on the copy while selecting a lighter setting could make the copy image itself too light Select the appropriat...

Page 89: ...setting cannot be selected 3 If you want to adjust the image density manually press the and keys to select the desired setting Tip The displays for manually selected image densities are shown at the right 4 Make the other necessary settings H Selecting the Paper on page 4 4 H Specifying the Zoom Ratio on page 4 9 5 Using the 10 Key Pad enter the number of copies to be made and then press the Start...

Page 90: ...ing Settings for 2in1 Copies 1 Position the original Note Be sure to position the documents as shown in the illustration at the right 2 Press the 2in1 key and then check that the indicator lights up 3 Make the other necessary settings H Selecting the Paper on page 4 4 H Adjusting the Image Density on page 4 11 4 Using the 10 Key Pad enter the number of copies to be made and then press the Start ke...

Page 91: ...ed in order Note In order to sort the printed pages the Auto Document Feeder is required Finishing methods G Non Sort The copies are stacked on top of each other as they are made G Sort Documents containing multiple pages can be printed and automatically separated into the individual sets Copying 3 sets Copying 1 set Copying 3 sets ...

Page 92: ...check that the indicator lights up Note If the Sort indicator is not lit the Non Sort setting is selected 3 Make the other necessary settings H Selecting the Paper on page 4 4 H Specifying the Zoom Ratio on page 4 9 H Adjusting the Image Density on page 4 11 4 Using the 10 Key Pad enter the number of print to be made and then press the Start key Sort ...

Page 93: ...4 4 6 Finishing Copies 4 16 Making Copies Chapter 4 ...

Page 94: ...Faxing Chapter 5 5 5Faxing ...

Page 95: ...hen enter the rest of the number If this still fails to connect the call perform manual transmission p 6 4 To fax by entering the fax number directly using the 10 Key Pad 1 Press the Fax key to enter Fax mode 2 Load the document into the Auto Document Feeder 3 If necessary change the Resolution setting p 5 12 4 Using the 10 Key Pad enter the fax number of the recipient H F codes SUB and SID can al...

Page 96: ...g one touch dial key For details on programming the one touch dial keys refer to Setting Up One Touch Dialing ONE TOUCH DIAL function on page 7 27 1 Press the Fax key to enter Fax mode 2 Load the document into the Auto Document Feeder 3 If necessary change the Resolution setting p 5 12 4 Press the one touch dial key programmed with the fax number that you wish to send the fax to 30 62 22 54 14 46 ...

Page 97: ...5 5 1 Dialing 5 4 Faxing Chapter 5 5 Press the Start key The machine automatically starts scanning the document and sending the fax ...

Page 98: ...umbers refer to Specifying the Setting for SPEED DIAL on page 7 31 1 Press the Fax key to enter Fax mode 2 Load the document into the Auto Document Feeder 3 If necessary change the Resolution setting p 5 12 4 Press the Speed Dial key and then use the 10 Key Pad to enter the 3 digit speed dial number Has the wrong speed dial number been entered Press the No key and then enter the correct number 5 P...

Page 99: ...ails on programming one touch dial keys with a group of fax numbers refer to Specifying the Setting for GROUP DIAL on page 7 35 1 Press the Fax key to enter Fax mode 2 Load the document into the Auto Document Feeder 3 If necessary change the Resolution setting p 5 12 4 Press the one touch dial key programmed with the group of fax numbers that you wish to send the fax to 5 Press the Start key The m...

Page 100: ...y As an example the following procedure describes how to specify recipients using one touch keys then using the10 Key Pad 1 Press the Speaker key 2 Press the desired one touch key and then press the Start key 3 After the message SET DOC FACE UP appears use the 10 Key Pad to enter the recipient s fax number 4 After the message SET DOC FACE UP appears load the document into the Auto Document Feeder ...

Page 101: ...ifying the Setting for PROGRAM DIAL Available only with FAX3900 on page 7 38 1 Press the Fax key to enter Fax mode 2 Load the document into the Auto Document Feeder This step is not necessary with polling reception 3 If necessary change the Resolution setting p 5 12 This step is not necessary with polling reception 4 From the last four one touch dial keys press the one programmed with the desired ...

Page 102: ... 4 Press the Phone Book key 5 Using the and keys select either LIST or SEARCH and then press the Yes key H If LIST was selected The list of programmed one touch dialing and speed dialing numbers is displayed Using the and keys select the desired recipient H If SEARCH was selected A screen appears allowing you to enter the text to be searched for Search for the desired recipient by entering part or...

Page 103: ...peed dial number For details on entering text refer to Entering Text on page 3 18 H From 1 to 10 characters can be entered 4 Press the Yes key The number of names beginning with the text entered in step 3 is displayed To select a recipient from the displayed search results skip to step 7 Are there no one touch dialing or speed dialing numbers with names beginning with the entered text After 0 is d...

Page 104: ...xt and then try searching for different text 8 Press the Start key to begin scanning and sending the fax To redial the last recipient called 1 Press the Fax key to enter Fax mode 2 Load the document into the Auto Document Feeder 3 If necessary change the Resolution setting p 5 12 4 Press the Redial Pause key The fax number of the last recipient called is displayed 5 Press the Start key to begin sc...

Page 105: ...r Fine or Super Fine Half Tone setting may not be sent as specified and instead are sent with the Fine or Half Tone setting If the Half Tone or Super Fine Half Tone setting is specified the fax may be sent with a decreased resolution depending on the quality of the recipient s fax machine or whether the document size is larger than the paper loaded in the recipient s fax machine Document type Reso...

Page 106: ... document H Load the document face up 3 If necessary change the Resolution setting p 5 12 4 Using the 10 Key Pad enter the fax number of the recipient H The fax number of a previously programmed recipient can also be specified Refer to Dialing on page 5 2 5 Press the Start key to begin scanning and sending the fax H To stop the transmission press the Stop key Once transmission is finished a beep i...

Page 107: ...Full While Scanning Fax Documents If the memory becomes full while scanning a document for memory transmission transmission is cancelled as memory full error With a queued transmission a fax transmission requested while another fax transmission job is being performed or timer transmission if the memory becomes full while scanning the document a message appears allowing you to select whether to sen...

Page 108: ...y 2 Press the key 3 Press the Yes key 4 Using the and keys display the desired transmission results to check them H In the transmission result screen TX indicates sent faxes and RX indicates received ones H If the No key is pressed twice while the transmission results are displayed the main screen appears H To print the transmission result report press the Start key After the transmission result r...

Page 109: ...5 5 4 Checking Transmission Results 5 16 Faxing Chapter 5 ...

Page 110: ...Fax Transmission Reception Methods Chapter 6 6 6Fax Transmis sion Reception Methods ...

Page 111: ...emory transmission refer to Basic Faxing on page 5 13 To specify Memory TX 1 Press the Fax key The machine enters Fax mode and the fax screen appears 2 Load the document to be faxed into the Auto Document Feeder H Adjust the Document Guide Plates to fit the size of the document H Load the document face up 3 If necessary change the Resolution setting p 5 12 4 Press the Memory TX Auto RX key and the...

Page 112: ...ep is sounded If the fax could not be sent the transmission result report is printed p 7 74 Direct Transmission If the Memory TX lamp is not lit the direct transmission is selected One page of the document at a time can be scanned according to the transmission status This ensures that even documents with many pages can be sent Note If direct transmission is specified while a fax is being sent or r...

Page 113: ...example if you wish to tell the recipient that you are sending a fax Note If the recipient s fax machine is set to receive faxes automatically automatic reception a beep is sounded without the recipient answering the phone however at that time the telephone cannot be used for talking Manual transmission is possible if a telephone either purchased or rented is connected to the TEL port of this mach...

Page 114: ...mber of the recipient can also be specified using the keys in the Control Panel of this machine p 5 2 5 After finishing talking on the phone the recipient should press the necessary key to start receiving the fax Once the recipient s fax machine is ready a beep is sounded 6 Press the Start key to begin scanning and sending the fax 7 Replace the telephone receiver H To stop the transmission press t...

Page 115: ... touch dial key with the batch transmission settings transmission time To fax using batch transmission 1 Load the document into the Auto Document Feeder 2 If necessary change the Resolution setting p 5 12 3 Press the one touch dial key programmed with the desired batch transmission settings 4 Press the Start key to begin scanning the document The document is automatically sent at the specified tim...

Page 116: ...recipients can be specified by using the one touch dial keys the speed dial numbers or group dialing by selecting from the phone book or by entering the fax number using the 10 Key Pad Tip With the result report printed after the transmission is finished you can check whether the fax was sent to all recipients To fax using broadcast transmission 1 Position the document to be faxed 2 If necessary c...

Page 117: ...hen using group dialing Press the one touch dial key programmed with the desired group of fax numbers Press the Yes key and then specify the next recipient H When selecting from the phone book Press the Phone Book key and then select either LIST or SEARCH to select the desired fax number Refer to To fax using the phone book on page 5 9 Press the Yes key and then specify the next recipient H When e...

Page 118: ...the recipients skip to step 9 8 The recipients specified in step 5 are displayed in the order that they were selected Check the recipient and then press the Yes key H To delete the displayed recipient press the No key After all recipients have been checked Fin START appears in the display 9 Press the Start key to begin scanning and sending the fax 1 ...

Page 119: ... with a large number of pages at discounted calling times Note The time is set for a 24 hour period If the machine is not programmed with the current time p 7 76 the fax cannot be sent at the specified time A timer transmission cannot be performed at the same time as a direct transmission Tip Timer transmission can be combined with broadcast transmission mailbox transmission polling reception or r...

Page 120: ...unction key twice to select TIMER TX and then press the Yes key A screen appears allowing you to specify the transmission time 5 Using the 10 Key Pad enter the desired transmission time and then press the Yes key H If you wish to correct the time press the No key and then enter the correct time 6 Specify the fax number of the recipient H Refer to Dialing on page 5 2 7 Press the Start key The machi...

Page 121: ...ox transmission is compatible with F code transmission Machines compatible with F codes can be specified as recipients for mailbox transmission To fax using mailbox transmission 1 Position the document to be faxed 2 If necessary change the Resolution setting p 5 12 3 Press the Function key 4 Press the 3 key from the 10 Key Pad or Press the Function key 3 times to select MAILBOX TX and then press t...

Page 122: ...recipient is specified using a one touch dial key or a speed dial number also programmed with a SUB the SUB is displayed as the mailbox ID If necessary change the mailbox ID H If you wish to correct the mailbox ID press the No key and then enter the new number 7 Press the Yes key 8 Using the 10 Key Pad enter the password H Enter the password 20 digits or less if a password has been set for the rec...

Page 123: ...tiation transmission a Relay Box must first be programmed at the relay station Note Relay initiation transmission is compatible with F code transmission Only machines that are compatible with relay broadcast transmission should be specified as relay stations This machine can be specified as a relay station Relay initiation transmission and mailbox transmission cannot be performed at the same time ...

Page 124: ...the 10 Key Pad enter the Relay Box ID H Enter the Relay Box ID 20 digits or less programmed at the relay station H If you wish to correct the ID press the No key and then enter the new number 7 Press the Yes key A screen appears allowing you to specify the password 8 Using the 10 Key Pad enter the password H Enter the password 20 digits or less if a password has been set at the relay station H If ...

Page 125: ...mission a Relay Box must first b e programmed A maximum of 10 Relay Boxes can be programmed For details on programming a Relay Box refer to Specifying the Setting for RELAY BOX Available only with FAX3900 on page 7 53 Note Relay broadcast transmission is compatible with F code transmission In order for the machine to function as a relay station a 4 digit Relay Box ID must first be programmed In or...

Page 126: ...of 30 polling transmissions can be programmed If the memory is full polling transmission cannot be set With polling transmission the recipient incurs the cost of the call To set up polling transmission 1 Position the document to be faxed 2 If necessary change the Resolution setting p 5 12 3 Press the Function key 4 Press the 5 key from the 10 Key Pad or Press the Function key 5 times to select POL...

Page 127: ... been deleted 6 Using the 10 Key Pad enter the 4 digit polling ID and then press the Yes key H If you do not wish to set a polling ID skip to step 8 H The polling ID can be set to any number between 0000 and 9999 H If there is only one polling transmission document it is not necessary to specify a polling ID and password 7 Using the 10 Key Pad enter the 4 digit password H If you do not wish to set...

Page 128: ...he Yes key If polling transmission has been set a screen appears allowing you to specify the polling ID 3 Using the and keys select either SINGLE or MULTI and then press the Yes key 4 Using the 10 Key Pad enter the polling ID and then press the Yes key 5 Press the No key to delete from the memory the document set for polling transmission H To keep the polling transmission setting press the Yes key...

Page 129: ...unction key 2 Press the 8 key from the 10 Key Pad or Press the Function key 8 times to select CANCEL RESERV and then press the Yes key The details specified transmission time type of transmission of the jobs queued in the memory are displayed Have no jobs been queued in the memory The message NONE appears 3 Using the and keys select the job to be deleted H The following types of job are displayed ...

Page 130: ...ion FORWARD Fax forwarding H To check the recipient of the currently displayed transmission job press the key After checking press the Yes key to return to the previous screen 4 Press the Yes key to delete the displayed job FUNCTION menu appears in the display 5 To delete another queued job repeat steps 2 and 4 H If you are finished deleting jobs press the No key to return to the main screen ...

Page 131: ...ver to talk with the caller 2 After talking and the caller s fax machine sounds long beeps press the Start key The machine starts receiving the fax Were the long beeps not sounded by the caller s fax machine If the caller s fax machine is set to send automatically the long beeps may not be sounded 3 If the telephone receiver is replaced the fax reception is finished and the machine sounds a beep M...

Page 132: ...y be retrieved after entering the corresponding mailbox ID confidential faxes can safely be sent and received For details on programming the mailboxes refer to Specifying the Setting for MAILBOX on page 7 50 To retrieve a document from a mailbox 1 Press the Function key 2 Press the 4 key from the 10 Key Pad or Press the Function key 4 times to select PRINT MAILBOX RX and then press the Yes key A s...

Page 133: ... To receive a fax using polling reception 1 Press the Function key 2 Press the 6 key from the 10 Key Pad or Press the Function key 6 times to select POLLING RX and then press the Yes key 3 Specify the fax number to be called H Refer to step 5 of To fax using broadcast transmission on page 6 7 4 To enter the polling ID and password press the key H If there is no need to enter a polling ID and passw...

Page 134: ...ers continue with step 8 8 Press the Start key A message appears allowing you to select whether or not to check the fax numbers to be called 9 To check the numbers to be called press the Yes key H If you do not wish to check the numbers to be called skip to step 11 10 The fax numbers specified in step 3 are displayed in the order that they were selected Check the fax numbers and then press the Yes...

Page 135: ...sion Using the 10 Key Pad the following F codes can be set depending on the use F codes G SUB Specify when transmitting while using F codes G SID Specify when limiting the recipient caller with a password G SEP Specify when calling another fax machine to receive a document set up in it polling reception Note The F code function is only available with fax machines that have this function as well As...

Page 136: ...eption A maximum of 5 mailboxes can be set up Since a mailbox ID is required in order to retrieve documents received in the different mailboxes confidential faxes can safely be sent and received Refer to Specifying the Setting for MAILBOX on page 7 50 If one touch dial keys or speed dial numbers are programmed with F codes the appropriate F code can quickly be transmitted Refer to Mailbox Transmis...

Page 137: ...SUB H A number up to 20 digits long can be entered for the SUB H To enter an SID continue with step 3 H If an SID will not be entered continue with step 4 3 Press the key and then use the 10 Key Pad to enter the SID H A number up to 20 digits long can be entered for the SID 4 Press the Start key to begin scanning and sending the fax Programming F codes F codes can be specified when programming one...

Page 138: ...Using the Utility Mode Chapter 7 7 7Using the Utility Mode ...

Page 139: ...ettings for each copy function 5 FAX REGISTRATION Used to specify the default setting for each fax function 6 TX OPERATION Used to specify the default setting for TX operation 7 RX OPERATION Used to specify the default setting for RX operation 8 COMM SETTING Used to specify the default setting for communicating environment 9 REPORTING Used to specify the default setting for each report function 10...

Page 140: ...en 1 min and 240 min in 1 min increments The factory default setting is 15 min 3 DENSITY The scanning density when using the Auto Document Feeder can be adjusted Mode 1 For printing lighter copies of dark documents to avoid darkening of copies Mode 2 For printing copies with same density as documents The factory default setting is Mode 1 4 PRINT DENSITY The copy print density can be adjusted to on...

Page 141: ... Pad press the key 1 to 7 for the MACHINE SETTING function that you wish to set H The MACHINE SETTING functions are as follows 1 AUTO PANEL RESET 2 ENERGY SAVE MODE 3 DENSITY 4 PRINT DENSITY 5 LCD CONTRAST 6 BUZZER VOLUME 7 INITIAL MODE Tip To quit changing the machine settings press the No key STOP SETTING appears Press the Yes key to quit changing the settings Utility 1 7 ...

Page 142: ...RESET H Refer to Specifying the Machine Settings 2 Press the and keys to select either ON or OFF and then press the Yes key If OFF was selected MACHINE SETTING appears again Note If OFF was selected the Auto Panel Reset function is disabled 3 Press the and keys to select the desired time period min 4 Press the Yes key Yes Auto Photo Auto Photo ...

Page 143: ...elect the ENERGY SAVE MODE H Refer to Specifying the Machine Settings 2 Use the 10 Key Pad to specify the desired length of time until the machine enters Energy Save mode Tip The timer can be set between 1 min and 240 min If an incorrect value is entered press the No key and then enter the correct value 3 Press the Yes key ...

Page 144: ...ttings 7 7 7 Using the Utility Mode Chapter 7 Specifying the Setting for DENSITY 1 Select the DENSITY H Refer to Specifying the Machine Settings 2 Press the and keys to select either Mode 1 or Mode 2 3 Press the Yes key Auto Photo ...

Page 145: ...ility Mode Chapter 7 Specifying the Setting for PRINT DENSITY 1 Select the PRINT DENSITY H Refer to Specifying the Machine Settings 2 Press the and keys to select one of the seven print density levels between LIGHT and DARK 3 Press the Yes key Auto Photo 4 ...

Page 146: ...ility Mode Chapter 7 Specifying the Setting for LCD CONTRAST 1 Select the LCD CONTRAST H Refer to Specifying the Machine Settings 2 Press the and keys to select one of the four display contrast levels between LIGHT and DARK 3 Press the Yes key Auto Photo 5 ...

Page 147: ...0 Using the Utility Mode Chapter 7 Specifying the Setting for BUZZER VOLUME 1 Select the BUZZER VOLUME H Refer to Specifying the Machine Settings 2 Press the and keys to set the buzzer volume to HIGH LOW or OFF 3 Press the Yes key Auto Photo 6 ...

Page 148: ...gs 7 7 11 Using the Utility Mode Chapter 7 Specifying the Setting for INITIAL MODE 1 Select the INITIAL MODE H Refer to Specifying the Machine Settings 2 Press the and keys to select either COPY or FAX 3 Press the Yes key Auto Photo 7 ...

Page 149: ... SOURCE SETUP function that you wish to set H The PAPER SOURCE SETUP functions are as follows 1 TRAY1 PAPER 2 TRAY SETTING Tip To quit setting up the paper sources press the No key STOP SETTING appears Press the Yes key to quit changing the settings No Name Description 1 TRAY1 PAPER The type and size of paper loaded in Tray1 can be specified The manufacturer s default settings are PLAIN and Letter...

Page 150: ...7 13 Using the Utility Mode Chapter 7 Specifying the Setting for TRAY1 PAPER 1 Select the TRAY1 PAPER H Refer to Setting Up the Paper Sources 2 Press the and keys until the type of paper loaded is selected 3 Press the Yes key Auto Photo ...

Page 151: ...NG H Refer to Setting Up the Paper Sources 2 Press the and keys to select a tray Note A tray can be selected only if the optional Paper Feed Cassette is installed 3 Press the Yes key 4 Press the and keys to select either FIXED auto tray switching disabled or CONTINUOUS auto tray switching enabled 5 Press the Yes key Zoom Yes Auto Photo ...

Page 152: ...must be entered ADMIN MANAGEMENT menu Note The registering and setup of the administrator access number should be performed by the service representative For details contact the service representative The administrator of this machine should be sure not to lose the administrator access number No ADMIN MANAGEMENT Description 1 REMOTE MONITOR This function can be used to set whether or not the machi...

Page 153: ...1 Press the Utility key three times ADMIN MANAGEMENT appears 2 Press the Yes key 3 Using the 10 Key Pad enter the 6 digit administrator access number and then press the Yes key Tip If at any time you wish to quit setting an ADMIN MANAGEMENT function press the No key When the message STOP SETTING appears press the Yes key to quit Utility ...

Page 154: ...1 Select the ADMIN MANAGEMENT 2 Press the and keys to select either LIMITED or FULL or OFF 3 Press the Yes key H If LIMITED or OFF was selected the ADMIN MANAGEMENT menu appears again H If FULL was selected a screen appears allowing you to enter the password Using the 10 Key Pad enter the 4 digit password and then press the Yes key Auto Photo ...

Page 155: ...s turned on or the Panel Reset key is pressed can be set to AUTO MANUAL or PHOTO The factory default setting is AUTO 3 DENSITY LEVEL A A Auto The default Auto density level setting can be set to LIGHT 1 NORMAL 0 or DARK 1 The factory default setting is NORMAL 0 4 DENSITY LEVEL M M Manual The default manual density level setting can be set to one of nine levels between 4 and 4 with the normal print...

Page 156: ...rom the 10 Key Pad press the key 1 to 5 for the COPY SETTING function that you wish to set H The COPY SETTING functions are as follows 1 PAPER PRIORITY 2 DENSITY PRIORITY 3 DENSITY LEVEL A 4 DENSITY LEVEL M 5 OUTPUT PRIORITY Tip To quit changing the copy settings press the No key STOP SETTING appears Press the Yes key to quit changing the settings Utility 5 1 ...

Page 157: ...ng the Setting for PAPER PRIORITY 1 Select the COPY SETTING H Refer to Specifying Copy Settings 2 Press the and keys to select either TRAY1 or TRAY2 Note If optional Tray2 is not installed the bottom screen shown at the right appears 3 Press the Yes key Auto Photo NOT AVAILABLE ...

Page 158: ...21 Using the Utility Mode Chapter 7 Specifying the Setting for DENSITY PRIORITY 1 Select the DENSITY PRIORITY H Refer to Specifying Copy Settings 2 Press the and keys to select either AUTO MANUAL or PHOTO 3 Press the Yes key Auto Photo ...

Page 159: ...lity Mode Chapter 7 Specifying the Setting for DENSITY LEVEL A 1 Select the DENSITY LEVEL A H Refer to Specifying Copy Settings 2 Press the and keys to select one of the three print density levels between LIGHT and DARK 3 Press the Yes key Auto Photo ...

Page 160: ...ility Mode Chapter 7 Specifying the Setting for DENSITY LEVEL M 1 Select the DENSITY LEVEL M H Refer to Specifying Copy Settings 2 Press the and keys to select one of the nine print density levels between LIGHT and DARK 3 Press the Yes key Auto Photo ...

Page 161: ...gs 7 24 Using the Utility Mode Chapter 7 Specifying the Setting for OUTPUT PRIORITY 1 Select the OUTPUT PRIORITY H Refer to Specifying Copy Settings 2 Press the and keys to select either NON or SORT 3 Press the Yes key Auto Photo ...

Page 162: ... single one touch dial key with a maximum of 50 different fax numbers as one group Programming a one touch dial key with a group of fax numbers is convenient when documents are frequently sent to a set group of multiple recipients 4 PROGRAM DIAL This function can be used to program one touch dial keys with fax numbers and a transmission reception function such as timer transmission or polling rece...

Page 163: ...ON function that you wish to set H The FAX REGISTRATION functions are as follows 1 ONE TOUCH DIAL 2 SPEED DIAL 3 GROUP DIAL 4 PROGRAM DIAL Available only with FAX3900 5 BATCH TX 6 MAILBOX 7 RELAY BOX Available only with FAX3900 Tip If at any time you wish to quit programming changing or deleting a FAX REGISTRATION function press the No key When the message STOP REGISTRATION appears press the Yes k...

Page 164: ...ss the 1 key from the 10 Key Pad to select ONE TOUCH DIAL 3 Press the one touch dial key that you wish to program H For FAX3900 use the and keys to select a one touch dial key between 1 32 and 33 64 and then press the Yes key 4 Enter the name of the programmed number H Text up to 20 characters long can be entered for the name 5 Press the Yes key 6 Using the 10 Key Pad enter the fax number of the r...

Page 165: ...mber up to 20 digits long can be entered for the SUB H To enter an SID continue with step 8 H If an SID will not be entered skip to step 9 8 Press the key and then use the 10 Key Pad to enter the SID H A number up to 20 digits long can be entered for the SID 9 Press the Yes key 10 Using the and keys select the desired modem speed 11 Press the Yes key The settings are registered To program another ...

Page 166: ...If a one touch dial key programmed with a group of fax numbers or a transmission reception function is pressed the message shown at the right appears To delete the programmed settings press the No key The FAX REGISTRATION menu appears again H To change the group dialing or program dialing settings refer to page 7 36 and page 7 38 5 Using the and keys select either EDIT or DELETE and then press the...

Page 167: ...in group dialing or program dialing are deleted H If a one touch dial number used in group dialing or program dialing is deleted it is also deleted from the corresponding group dialing or program dialing 6 Change the name fax number F codes SUB and SID and modem speed as desired H For details on changing the fax number refer to Entering Text H For details on changing the F codes SUB and SID or mod...

Page 168: ...n 2 Press the 2 key from the 10 Key Pad to select SPEED DIAL 3 Using the 10 Key Pad enter the 3 digit speed dial number ex 011 that you wish to program 4 Enter the name of the programmed number H For details on entering text refer to Entering Text H Text up to 20 characters long can be entered for the name 5 Press the Yes key 6 Using the 10 Key Pad enter the fax number of the recipient H The fax n...

Page 169: ...ber up to 20 digits long can be entered for the SUB H To enter an SID continue with step 8 H If SID will not be entered skip to step 9 8 Press the key and then use the 10 Key Pad to enter the SID H A number up to 20 digits long can be entered for the SID 9 Press the Yes key 10 Using the and keys select the desired modem speed 11 Press the Yes key The settings are registered To program another spee...

Page 170: ...cted the settings programmed for the speed dial number are deleted and the speed dial input screen appears again H If you try to change the settings for a speed dial number used in group dialing or program dialing a confirmation message appears asking whether or not to change the corresponding settings programmed in group dialing or program dialing If the Yes key is pressed the corresponding setti...

Page 171: ...s desired H For details on making changes refer to Entering Text H For details on changing the F codes SUB and SID or modem speed refer to p 7 27 7 When you are finished making changes press the Yes key H To change the settings of another speed dial number repeat steps 3 through 7 8 Press the No key to return to the FAX REGISTRATION menu ...

Page 172: ...Key Pad to select GROUP DIAL 3 Press the one touch dial key that you wish to program H For FAX3900 use the and keys to select a one touch dial key between 1 32 and 33 64 and then press the Yes key 4 Enter the name of the group and then press the Yes key H For details on entering text refer to Entering Text H Text up to 20 characters long can be entered for the name 5 By using the one touch dial ke...

Page 173: ...ogram another group repeat steps 3 through 7 8 Press the No key to finish programming The FAX REGISTRATION menu appears again To change delete a programmed group of fax numbers 1 Select the FAX REGISTRATION H Refer to Setting Up the Fax Registration 2 Press the 3 key from the 10 Key Pad to select GROUP DIAL 3 Press the one touch dial key that you wish to change or delete H For FAX3900 use the and ...

Page 174: ...nd then press the Yes key H For details on making changes refer to Entering Text The one touch dial names are displayed in the order that they were specified 7 To delete the displayed recipient press the No key To keep the displayed recipient press the Yes key The next one touch dial name is displayed 8 When you are finished making changes press the Start key To change the settings of another grou...

Page 175: ...ion reception functions that can be programmed G Broadcast transmission G Timer transmission G Mailbox transmission G Polling reception G Relay initiation transmission To set program dialing 1 Select the FAX REGISTRATION H Refer to Setting Up the Fax Registration 2 Press the 4 key from the 10 Key Pad to select PROGRAM DIAL 3 Press the one touch dial key 61 through 64 programmed with the desired fu...

Page 176: ... dialing settings repeat steps 3 through 5 7 Press the No key to finish programming The FAX REGISTRATION menu appears again To change delete a programmed broadcast transmission 1 Select the FAX REGISTRATION H Refer to Setting Up the Fax Registration 2 Press the 4 key from the 10 Key Pad to select PROGRAM DIAL 3 Press the one touch dial key 61 through 64 programmed with the broadcast transmission t...

Page 177: ...e next recipient is displayed 7 When you are finished making changes press the Start key H Other program dialing settings can be programmed or changed 8 Press the No key to return to the FAX REGISTRATION menu To change delete a programmed timer transmission 1 Select the FAX REGISTRATION H Refer to Setting Up the Fax Registration 2 Press the 4 key from the 10 Key Pad to select PROGRAM DIAL 3 Press ...

Page 178: ... 10 Key Pad to enter the correct time If you do not wish to change the transmission time press the Yes key The recipient is displayed 7 To change the recipient press the No key and then by using the one touch dial keys or the speed dial numbers or by entering the fax number using the 10 Key Pad specify a different recipient H Change the F codes SUB and SID as desired 8 Press the Yes key H Other pr...

Page 179: ...T was selected the specified recipient is displayed Continue with step 6 H If DELETE was selected the program dialing settings are deleted and the SELECT REGIST KEY screen appears again 6 To change the recipient press the No key and then by using the one touch dial keys or the speed dial numbers or by entering the fax number using the 10 Key Pad specify a different recipient 7 Press the Yes key Th...

Page 180: ... Select the FAX REGISTRATION H Refer to Setting Up the Fax Registration 2 Press the 4 key from the 10 Key Pad to select PROGRAM DIAL 3 Press the one touch dial key 61 through 64 programmed with the polling reception that you wish to change or delete 4 Press the No key 5 Using the and keys select either EDIT or DELETE and then press the Yes key H If EDIT was selected the specified recipients are di...

Page 181: ...e 10 Key Pad The next recipient is displayed 7 When you are finished making changes press the Start key Other program dialing settings can be changed 8 Press the No key to return to the FAX REGISTRATION menu To change delete a programmed relay initiation transmission 1 Select the FAX REGISTRATION H Refer to Setting Up the Fax Registration 2 Press the 4 key from the 10 Key Pad to select PROGRAM DIA...

Page 182: ...ess the No key and then by using the one touch dial keys or the speed dial numbers or by entering the fax number using the 10 Key Pad specify a different recipient 7 Press the Yes key The Relay Box ID is displayed 8 To change the Relay Box ID press the No key and then use the 10 Key Pad to enter the new ID 9 Press the Yes key The password is displayed 10 To change the password press the No key and...

Page 183: ...mission To set batch transmitting 1 Select the FAX REGISTRATION H Refer to Setting Up the Fax Registration 2 For FAX3900 Press the 5 key from the 10 Key Pad to select BATCH TX H For FAX2900 Press the 4 key from the 10 Key Pad to select BATCH TX 3 Press the one touch dial key programmed with the recipient that you wish to send the batch transmission fax to H For FAX3900 use the and keys to select a...

Page 184: ... fax number or not programmed at all An error message appears 4 Using the 10 Key Pad enter the desired transmission time and then press the Yes key 5 Press the No key to return to the FAX REGISTRATION menu To change the batch transmission setting 1 Select the FAX REGISTRATION H Refer to Setting Up the Fax Registration ...

Page 185: ...touch dial key programmed with the batch transmission setting that you wish to change H For FAX3900 use the and keys to select a one touch dial key between 1 32 and 33 64 and then press the Yes key 4 Press the No key and then use the 10 Key Pad to enter the new transmission time 5 When you are finished making changes press the Yes key 6 Press the No key to return to the FAX REGISTRATION menu 4 FAX...

Page 186: ...s the 4 key from the 10 Key Pad to select BATCH TX 3 Press the one touch dial key programmed with the batch transmission setting that you wish to delete H For FAX3900 use the and keys to select a one touch dial key between 1 32 and 33 64 and then press the Yes key 4 Press the No key A confirmation message appears asking whether or not to delete the batch transmission setting 5 Press the Yes key Th...

Page 187: ...elect the FAX REGISTRATION H Refer to Setting Up the Fax Registration 2 For FAX3900 Press the 6 key from the 10 Key Pad to select MAILBOX H For FAX2900 Press the 5 key from the 10 Key Pad to select MAILBOX 3 Using the 10 Key Pad enter the mailbox number H The mailbox number can be set to any number between 1 and 5 4 Using the 10 Key Pad enter the 4 digit mailbox ID and then press the Yes key H The...

Page 188: ...ssword is to be specified press the Yes key without entering anything The FAX REGISTRATION menu appears again To delete a mailbox 1 Select the FAX REGISTRATION H Refer to Selecting the FAX REGISTRATION menu 2 For FAX3900 Press the 6 key from the 10 Key Pad to select MAILBOX H For FAX2900 Press the 5 key from the 10 Key Pad to select MAILBOX 3 Using the 10 Key Pad enter the number of the mailbox th...

Page 189: ...Mode Chapter 7 5 Using the 10 Key Pad enter the 4 digit mailbox ID and then press the Yes key H If you wish to change the ID press the No key and then enter the new number The specified mailbox is deleted 6 Press the Panel Reset key The main screen appears again ...

Page 190: ... BOX 3 Using the 10 Key Pad enter the Relay Box number H The Relay Box number can be set to any number between 0 and 9 4 Using the 10 Key Pad enter the 4 digit Relay Box ID and then press the Yes key H The Relay Box ID can be set to any number between 0000 and 9999 H If you wish to change the Relay Box ID press the No key and then enter the new number 5 Using the 10 Key Pad enter the 4 digit passw...

Page 191: ...3 Using the 10 Key Pad enter the number of the Relay Box that you wish to delete 4 Press the No key A screen appears allowing you to enter the Relay Box ID 5 Using the 10 Key Pad enter the 4 digit Relay Box ID and then press the Yes key H If you wish to change the ID press the No key and then enter the new number The specified Relay Box is deleted 6 Press the Panel Reset key The main screen appear...

Page 192: ... five settings between LIGHT and DARK For dark colored paper media select a setting towards LIGHT For faint or colored text select a setting toward DARK 2 RESOLUTION This function can be used to set the default scanning resolution image quality to one of the following Standard Fine Super Fine Half Tone Standard Half Tone Fine or Half Tone Super Fine The manufacturer s default setting is Standard 3...

Page 193: ...SCAN CONTRAST 1 Select the TX OPERATION H Refer to Selecting the TX OPERATION menu 2 Press the 1 key from the 10 Key Pad to select SCAN CONTRAST 3 Using the and keys select one of the five settings between LIGHT and DARK and then press the Yes key The TX OPERATION menu appears again Specifying the Setting for RESOLUTION 1 Select the TX OPERATION H Refer to Selecting the TX OPERATION menu 2 Press t...

Page 194: ...If any setting other than H T was selected the TX OPERATION menu appears again 4 Using the and keys select the desired halftone setting and then press the Yes key H The halftone settings appear as follows STD Standard FINE Fine S F Super Fine The TX OPERATION menu appears again Specifying Setting for DEFAULT TX 1 Select the TX OPERATION H Refer to Selecting the TX OPERATION menu 2 Press the 3 key ...

Page 195: ...r 7 Specifying the Setting for HEADER 1 Select the TX OPERATION H Refer to Selecting the TX OPERATION menu 2 Press the 4 key from the 10 Key Pad to select HEADER 3 Using the and keys select either ON or OFF and then press the Yes key The TX OPERATION menu appears again ...

Page 196: ...is function can be used to set the reception mode to automatic reception AUTO RX or manual reception MANUAL RX Automatic reception Automatically begins receiving after the set number of rings Manual reception Does not automatically receive the fax Reception begins after making a connection by picking up the telephone receiver or pressing the Speaker key then pressing the Start key The manufacturer...

Page 197: ...n that you wish to set H The RX OPERATION functions are as follows 1 MEMORY RX MODE 2 NO of RINGS 3 REDUCTION RX 4 RX PRINT 5 RX MODE 6 FORWARD 7 FOOTER 8 SELECT TRAY 9 CLOSED NETWORK Tip If at any time you wish to quit setting changing an RX OPERATION function press the No key When the message STOP SETTING appears press the Yes key to quit To exit the RX OPERATION menu press the Panel Reset key T...

Page 198: ... then press the Yes key 4 Using the and keys to select the date for memory reception to begin and then press the Yes key 5 Using the and keys to select the date for memory reception to end and then press the Yes key 6 Using the 10 Key Pad enter the time for memory reception to begin and then press the Yes key H To specify that memory reception stays on from the time that it is set to ON until it i...

Page 199: ...enter the time for memory reception to end and then press the Yes key 8 Using the 10 Key Pad enter the 4 digit password used to cancel memory reception and then press the Yes key H If no password is to be specified press the Yes key without entering anything The RX OPERATION menu appears again ...

Page 200: ... Select the RX OPERATION H Refer to Selecting the RX OPERATION menu 2 Press the 1 key from the 10 Key Pad to select MEMORY RX MODE 3 Using the and keys select OFF and then press the Yes key H If a password was specified continue with step 4 H If a password was not specified all received documents stored in the memory are printed and the RX OPERATION menu appears again 4 Using the 10 Key Pad enter ...

Page 201: ...sired number of rings and then press the Yes key H The number of rings can be set between 1 and 16 The RX OPERATION menu appears again Specifying the Setting for REDUCTION RX 1 Select the RX OPERATION H Refer to Selecting the RX OPERATION menu 2 Press the 3 key from the 10 Key Pad to select REDUCTION RX 3 Using the and keys select ON print the document reduced OFF split the printout or CUT discard...

Page 202: ... select RX PRINT 3 Using the and keys select either MEMORY RX or PRINT RX and then press the Yes key The RX OPERATION menu appears again Specifying the Setting for RX MODE 1 Select the RX OPERATION H Refer to Selecting the RX OPERATION menu 2 Press the 5 key from the 10 Key Pad to select RX MODE 3 Using the and keys select either AUTO RX or MANUAL RX and then press the Yes key The RX OPERATION men...

Page 203: ...ON or ON PRINT was selected a screen appears allowing you to specify the forwarding location Continue with step 4 H If OFF was selected the RX OPERATION menu appears again 4 Using the one touch dial keys or the speed dial numbers or by entering the fax number using the 10 Key Pad specify a fax number and then press the Yes key The RX OPERATION menu appears again Tip An e mail address can be specif...

Page 204: ...nd keys select either ON or OFF and then press the Yes key The RX OPERATION menu appears again Specifying the Setting for SELECT TRAY 1 Select RX OPERATION H Refer to Selecting the RX OPERATION menu 2 Press the 8 key from the 10 Key Pad to select SELECT TRAY 3 Using the and keys select a paper tray and then press the Yes key 4 Using the and keys select either DISABLE or ENABLE and then press the Y...

Page 205: ...ying the Setting for CLOSED NETWORK 1 Select the CLOSED NETWORK H Refer to Selecting the RX OPERATION menu 2 Press the 9 key from the 10 Key Pad to select CLOSED NETWORK 3 Using the and keys select either ON or OFF and then press the Yes key The RX OPERATION menu appears again ...

Page 206: ...e first screen of the Utility mode appears 2 From the 10 Key Pad press the 1 key No COMM SETTING Characteristic Description 1 TONE PULSE This function can be used to specify the dialing system If this function is not correctly set to the type of dialing system used faxes cannot be sent Select the correct setting after checking which type of dialing system is used by your telephone line 2 LINE MONI...

Page 207: ...ed select either 10pps or 20pps and then press the Yes key The COMM SETTING menu appears again Specifying the Setting for LINE MONITOR 1 Press the Utility key eight times COMM SETTING appears 2 From the 10 Key Pad press the 2 key A screen appears allowing you to select the monitoring volume 3 Using the and keys select HIGH LOW or OFF and then press the Yes key The COMM SETTING menu appears again U...

Page 208: ...e access number or extension number is programmed in the key To specify the telephone wiring system 1 Press the Utility key eight times The first screen of the Utility mode appears 2 From the 10 Key Pad press the 3 key 3 Using the and keys select either PSTN Public Switched Telephone Network or PBX Private Branch Exchange and then press the Yes key 4 If PBX was selected use the 10 Key Pad to enter...

Page 209: ... automatically when the 60th transmission reception is reached The manufacturer s default setting is ON 2 RESERV REPORT If multiple recipients are specified for transmission such as with broadcast transmission and polling reception a report can be printed to show specified settings This function can be used to set whether this report is printed automatically The manufacturer s default setting is O...

Page 210: ...etting for ACTIVITY REPORT 1 Select the REPORTING H Refer to Selecting the REPORTING menu 2 Press the 1 key from the 10 Key Pad to select ACTIVITY REPORT 3 Using the and keys select either ON or OFF and then press the Yes key The REPORTING menu appears again Specifying the Setting for RESERV REPORT 1 Select the REPORTING H Refer to Selecting the REPORTING menu 2 Press the 2 key from the 10 Key Pad...

Page 211: ...Key Pad to select TX RESULT REPORT 3 Using the and keys select either ON or OFF and then press the Yes key The REPORTING menu appears again Specifying the Setting for RX RESULT REPORT 1 Select REPORTING H Refer to Selecting the REPORTING menu 2 Press the 4 key from the 10 Key Pad to select RX RESULT REPORT 3 Using the and keys select either ON or OFF and then press the Yes key The REPORTING menu a...

Page 212: ...the 10 Key Pad press the key 1 through 3 for the INITIAL USER DATA function that you wish to set H The INITIAL USER DATA functions are as follows 1 DATE TIME 2 USER FAX NO 3 USER NAME Tip To quit changing initial user data settings press the No key STOP REGISTRATION appears Press the Yes key to quit changing the settings No Name Description 1 DATE TIME The date and time for the machine can be spec...

Page 213: ...ct DATE TIME H Refer to Selecting the INITIAL USER DATA menu 2 Using the 10 Key Pad enter the current time and date Enter the settings in the following order hours minutes year month and day 3 Press the Yes key to display the time zone setting Press the and keys to select the appropriate time zone 4 Press the Yes key ...

Page 214: ...User Data 7 7 77 Using the Utility Mode Chapter 7 Specifying the Setting for USER FAX NO 1 Select the USER FAX NO H Refer to Selecting the INITIAL USER DATA menu 2 Using the 10 Key Pad enter the fax number 3 Press the Yes key ...

Page 215: ...USER NAME 1 Select the USER NAME H Refer to Selecting the INITIAL USER DATA menu 2 Using the 10 Key Pad enter the user name for the machine H Each press of the 123 ABC key switches the input mode between numbers and letters 1 Numbers can be typed in A Letters can be typed in 3 Press the Yes key 123 ABC ...

Page 216: ...When a Message Appears Chapter 8 8 8When a Message Appears ...

Page 217: ...EMPTY Appears When the currently selected paper tray runs out of paper the message shown below appears and printing cannot continue Check the paper tray that has run out of paper and then supply paper according to the following procedures Paper tray Paper size Indicator Paper Tray 1 Tray1 2 Tray2 Bypass Tray ...

Page 218: ...f the paper the side facing up when the package was unwrapped faces up 3 Attach the Bypass Tray in its original position Loading Paper into the Bypass Tray 1 Load the paper so that the front side of the paper the side facing up when the package was unwrapped faces up Note The Bypass Tray can be loaded with a maximum of 1 envelope 1 OHP transparency 1 card or 10 sheets of plain paper ...

Page 219: ...rawer for Tray2 2 Remove the drawer cover and then press down on the paper lifting plate until it locks into place 3 Load the paper into the drawer so that the front side of the paper the side facing up when the package was unwrapped faces up 4 Attach the drawer cover and then return the drawer for Tray2 to its original position ...

Page 220: ...sible If you continue making copies printing the toner will be emptied and copies printing can no longer be made When the toner is empty the message shown below appears and making copies or printing can no longer be performed Replace the Toner Cartridge CAUTION Used Toner Cartridges In order to prevent the used Toner Cartridge from dirtying anything keep it in the box Dispose of the used Toner Car...

Page 221: ...fore replacing the Toner Cartridge check that it is of the following type Toner Cartridge TN 110 and 4519 322 on its box Do not use a Toner Cartridge of a different type Replacing the Toner Cartridge 1 Open the Front Cover 2 Grab the handle of the Imaging Cartridge and then pull it toward you to remove the cartridge Note Since the Imaging Cartridge can easily be damaged by light exposing the cartr...

Page 222: ...e from the Drum Cartridge Note When separating the Toner Cartridge from the Drum Cartridge do not tilt the cartridge otherwise toner may spill Do not touch the PC drum under the flap of the Drum Cartridge otherwise decreased image quality may result Do not touch any metal parts of the Drum Cartridge or Toner Cartridge otherwise the units may be damaged by static electricity ...

Page 223: ...Appears 8 8 When a Message Appears Chapter 8 5 Shake the new Toner Cartridge well 6 Remove the protective cover from the Toner Cartridge Note Do not touch the developer roller otherwise decreased image quality may result Developer roller ...

Page 224: ...oner Cartridge and then attach them together 8 Align the tab on the Imaging Cartridge with the rail in the machine and then install the cartridge Note Do not push in the Imaging Cartridge with excessive force if the cartridge is not correctly aligned on the rail otherwise the units may be damaged 9 Close the Front Cover Blue parts ...

Page 225: ...ars If the message shown below appears during printing and the machine stops operating a paper misfeed has occurred in a paper tray Follow the procedure described below to clear the misfed paper Clearing a Paper Misfeed in the Paper Trays 1 Remove all paper from the Bypass Tray 2 Remove the Bypass Tray Paper supply section ...

Page 226: ...3 Remove all paper from Tray1 Note Do not reuse paper that has been misfed 4 Reload the paper stack in the tray 5 Attach the tray removed in step 2 6 Reload the paper removed in step 1 7 Remove the cover of optional Tray2 and then pull out the drawer 8 Remove all paper from the drawer ...

Page 227: ...en the Message PAPER MISFEED Appears 8 12 When a Message Appears Chapter 8 9 Reload the paper stack into the drawer and then slide the drawer back into the Paper Feed Cassette 10 Open then close the Front Cover ...

Page 228: ... printing and the machine stops operating a paper misfeed has occurred in the machine Follow the procedure described below to clear the misfed paper CAUTION The area around the Fusing Unit is extremely hot Touching any part other than the paper may result in burns Clearing a Paper Misfeed in the Machine 1 Open the Front Cover Fusing section Separating section ...

Page 229: ... PAPER JAM Appears 8 14 When a Message Appears Chapter 8 2 Remove the Imaging Cartridge 3 Grab both sides of the paper and then pull it out upward 4 Grab both sides of the paper and then carefully pull out the sheet of paper ...

Page 230: ...aper straight downward 5 Align the tab on the Imaging Cartridge with the rail in the machine and then install the cartridge Note Do not push in the Imaging Cartridge with excessive force if the cartridge is not correctly aligned on the rail otherwise the units may be damaged 6 Close the Front Cover Tip If PAPER JAM remains displayed even after the misfeed clearing procedure is performed refer to W...

Page 231: ...ile scanning an original with the Auto Document Feeder and the machine stops operating a paper misfeed has occurred in the Auto Document Feeder Follow the procedure described below to clear the misfed paper Clearing a paper misfeed in Auto Document Feeder 1 Open the Document Feeder Cover 2 Unload the document from the Document Feeder Tray Automatic paper supply section ...

Page 232: ...Document Feeder Cover 4 Load the documents removed in step 2 back into the tray Note Replace the document page that was misfed according to the page number indicated in the Display If ORIGINAL DOC JAM remains displayed even after clearing misfed document perform the misfeed clearing procedure again ...

Page 233: ...e message shown below appears when paper is fed from that tray Check the message for the paper tray and the paper size to be fed and then load paper according to the corresponding procedure described below For Tray1 1 Select TRAY1 PAPER H Selecting the PAPER SOURCE SETUP menu on page 7 12 2 Press the 1 key of the 10 Key Pad and then specify the correct paper type and size H Specifying the Setting ...

Page 234: ... Message PAPER SIZE ERROR Appears 8 8 19 When a Message Appears Chapter 8 3 Remove the Bypass Tray and then remove all paper from Tray1 4 Load the desired paper into the tray 5 Try performing the print cycle again ...

Page 235: ...r 8 For the Bypass Tray 1 Remove all paper from the Bypass Tray 2 Load the desired paper into the tray 3 Select the setting for the type and size of paper that is loaded H Specifying the Size and Type on the Manual Bypass Tray on page 4 5 4 Try performing the print cycle again HL LG ...

Page 236: ...er 8 8 7 When the Message MACHINE TROUBLE Appears If the message shown below appears some machine malfunction has occurred Contact your service representative Note When contacting the service representative be sure to inform them of the machine code error code C that was indicated ...

Page 237: ... The Fuser Cover of the main unit is open or not securely closed Securely close the Fuser Cover PAPER JAM OPEN FRONT COVER A paper misfeed occurred Perform the misfeed clearing procedure p 8 16 All misfed paper was not removed from the main unit The Fuser Cover of the main unit is open or not securely closed Close the Fuser Cover then open and close the Front Cover NO SUITABLE PAPER LOAD PAPER LT ...

Page 238: ...e sending a fax the maximum of number of managed memory file is used Retrieve all received faxes stored in the memory FILE FULL RX CANCEL While receiving a fax the maximum of number of managed memory file is used Retrieve all received faxes stored in the memory HANG UP THE PHONE The receiver of the connected telephone is lifted Replace the receiver of the connected telephone on the hook TEXT 1 00 ...

Page 239: ...nctions on the E MAIL SETTING 2 menu p 9 28 Consult with the network administrator RECEIVE WRONG DATA XXXX Server An e mail message that cannot be printed by this copier was received For a file attachment in a format other than TIFF F Ask the sender to send a TIFF F file or text in the correct format MEM FULL TX CANCEL While sending an e mail message the size of the data for the scanned image has ...

Page 240: ... scan data the data could not be correctly uploaded to the FTP server Consult your network administrator for details MACHINE TROUBLE Some problem occurred in the copier Turn the copier off then on again If the error is still displayed contact your service representative SERVICE CALL C Message Cause Remedy ...

Page 241: ...e desired density setting p 4 11 The density level is set to LIGHT Press the Ö key and then select a darker print density p 4 11 Does the message TONER EMPTY or TONER NEAR EMPTY appear in the Display Replace the Toner Cartridge with a new one p 8 6 The paper is damp Change the paper The printed output is too dark The density level for the Auto setting is set to DARK Adjust the setting for DENSITY ...

Page 242: ...e tray The printed page is curled The paper that was used curls easily as with recycled paper Remove the paper from the paper tray turn it over and then load it again Change the paper The edge of the printed output is dirty You have selected paper of a size larger than the original when the zoom ratio is full size Select paper that is the same size as the document Otherwise enlarge the print to th...

Page 243: ... turned on Check that the power cord is firmly connected and that the on side of the Power Switch has been pressed Is the contrast of the Display too light From the MACHINE SETTING menu of the Utility mode adjust the Display to the correct contrast Refer to Specifying the Setting for LCD CONTRAST on page 7 9 The Start key indicator does not light up green The machine has just been turned on and is...

Page 244: ...t p 7 56 There is a problem with the telephone connection or with the recipient s fax machine Check that this machine can make clean copies If it can try sending the fax again The fax received by the recipient is blank The document was sent with the front side facing down while using the Auto Document Feeder Load the document with the front side facing up and then try sending the fax again Faxes c...

Page 245: ...have the caller send the fax again The received fax is blank The toner is empty Replace the Toner Cartridge with a new one p 8 6 The caller sent the back of the fax pages Contact the caller Faxes cannot be received automatically The machine is set to receive faxes manually Set the machine to automatic reception p 7 61 The memory is full Load paper if it is empty and then print the faxes stored in ...

Page 246: ... Correctly connect the telephone cord from the wall jack to the main unit Transmitting Check again after the transmission is finished After dialing the ringing cannot be heard The telephone dialing system is not set correctly Correctly set the telephone dialing system p 7 69 After the Speaker key is pressed it is difficult to hear the recipient caller s voice The monitoring volume is too low Incre...

Page 247: ...8 8 11 When Faxing Is Not Performed Correctly 8 32 When a Message Appears Chapter 8 ...

Page 248: ...Internet Fax Network Scan Chapter 9 9 9Internet Fax Network Scan ...

Page 249: ...n an electronic filing system that makes it much easier to access the information The scanned images scan data are stored in TIFF or PDF format and can be sent to computers over a network Scan data can be sent in the following ways Select the method best suited to your network environment or purpose Tip Internet fax and network scanning functions are available only with FAX3900 ...

Page 250: ...to E mail G The scan data is sent as TIFF or PDF e mail attachments to other computers on the network or over the Internet G This method requires that a mail server is available over the network Mail server Mail server Client computer Client computer Intranet Internet ...

Page 251: ...he scan data is uploaded as TIFF or PDF files to the specified folder on an FTP server G This method requires that an FTP server is available over the network G The scan data can also be sent to an FTP server that is accessed via a proxy server FTP server Intranet Internet FTP server ...

Page 252: ...apter 9 G In addition the system can be set to send to as many as 10 specified recipients notification of the FTP server address where the data was uploaded Mail server Intranet Internet Internet Client computer Client computer FTP server FTP server ...

Page 253: ...ached to e mail messages and sends them to the desired Internet fax destination The Internet fax service that receives the e mail messages then prints the files when they are received G Since Internet fax uses e mail to send the fax images Internet faxes can also be sent to e mail addresses as well as other Internet fax services The person that receives the Internet fax will receive the fax images...

Page 254: ...ust be connected to a phone line in order to use functions that require a phone line connection Scan to E mail Scan to Server FTP Internet Faxing Required environment for image data transmission Mail server SMTP server FTP server The enclosed PageScope Light Cabinet can be used as a simple FTP server In order to use e mail notifications a mail server SMTP server is required Mail server POP3 server...

Page 255: ...quality transmission resolution for the Internet fax function 2 Phone Book key Used to search for and display addresses programmed using the one touch dial group dial and speed dial functions 3 Function key Used to switch between different function setting screens Sending a Document to Multiple Destinations Broadcast Transmission on page 9 75 Sending a Document at a Specified Time Timer Transmissi...

Page 256: ...om key Used to select the item above or below the current position in setting screens or lists 11 No C clear key Used to delete characters or numbers that have been entered in a setting field Used to return to the previous screen 12 Yes key Used to confirm settings 13 Error indicator Lights up if an error has occurred 14 10 key pad Used to enter setting values Used to enter numbers characters E ma...

Page 257: ...y program provided by the HTTP server built into the network interface card This utility can be used with a Web browser as an interface for remotely controlling the copier and network interface card Here are some examples of the types of tasks that can be performed with PageScope Light G Setting changing network settings H TCP IP settings HTTP server Access ...

Page 258: ...n specifying these settings refer to Network Settings on page 9 21 PageScope Light is accessed directly using a Web browser 1 Start up your Web browser 2 Enter the IP address of the copier into the Address box and then press the Enter key http copier_IP_address H Example If the copier IP address is 192 168 0 100 enter http 192 168 0 100 3 The PageScope Light screen appears 9 1 6 4 Using PageScope ...

Page 259: ...splay They are also subject to change without notice 2 4 5 3 1 1 Status display Displays the current status of the copier 2 Administrator password Enter the administrator password to log in to the Administrator mode 3 Tabs Used to select the various categories of settings 4 Menu Used to select various setting items or display information 5 Information setting display Displays the details for the i...

Page 260: ...er the administrator password in the Admin Password box at the left of the screen 2 Click the Login button to log in to the Administrator mode 3 To log out click the Logout button Note The default password for Administrator mode is sysadm Be sure to change the administrator password before using Administrator mode If no operations are performed for 10 minutes PageScope Light automatically logs out...

Page 261: ...e this protocol the copier must be connected to the LAN with a network cable Connecting the LAN Cable Insert the connector on one end of the LAN cable into the network port marked LAN on the back of the copier and the connector on the other end to an open port on a network hub Tip The network port is on the back of the copier Use a Category 5 or 5E LAN cable The LAN cable is not included ...

Page 262: ...up when the network cable is connected correctly If this LED is not lit check the connection again even if the copier appears to be connected correctly If this LED is not lit when both ends are connected correctly the network cable may be damaged Orange LED This LED blinks when data is being transferred ...

Page 263: ...verview of the Network Settings Function Description Internet Faxing Scan to E mail Scanto Server Setting Control Panel PageScope Light 2 Required Unnecessary As necessary 2 Possible Not possible NETWORK SETTINGS IP ADDRESS This function is used to specify the IP address for the copier Consult your network administrator for information about the IP address to use 2 2 2 2 2 2 2 2 SUBNET MASK This f...

Page 264: ...rver located outside your local network select DISABLE Consult your network administrator for details 2 2 E MAIL SETTING 1 SENDER NAME This function is used to specify the sender s name 2 2 1 2 2 E MAIL ADDRESS This function is used to specify the e mail address of the sender Consult your network administrator for details 2 2 1 2 2 SMTP SERVER This function is used to specify the IP address or hos...

Page 265: ...ge has been attached to the e mail message is inserted when scan data is sent as an e mail attachment 2 2 1 2 2 DEFAULT SUBJECT This function is used to specify the default subject line when sending scan data as an e mail attachment 2 2 1 2 2 E MAIL SETTING 2 POP3 SERVER This function is used to specify the IP address or host name of the POP3 server Consult your network administrator for details 2...

Page 266: ...ion is used to specify the password associated with the account name used to log in to the POP3 server Consult your network administrator for details 2 2 2 AUTO RECEPTION This function is used to specify the time interval in minutes for checking e mail when the Auto Reception function is enabled OFF 1 to 60 minutes 2 2 2 REPLY ADDRESS This function is used to specify the e mail address where notif...

Page 267: ...s that have been received 2 2 2 PageScope Light Administrator mode Scan tab File Destination This function is used to specify the FTP destination used for Scan to Server FTP operations It is used to specify the IP address of the FTP server the directory and other settings 2 2 Function Description Internet Faxing Scan to E mail Scanto Server Setting Control Panel PageScope Light ...

Page 268: ...tion describes how to specify settings for the following functions G IP ADDRESS G SUBNET MASK G GATEWAY G DNS CONFIG Note Be sure to consult your network administrator before specifying any of the network settings Tip If you wish to cancel a change to a network setting before applying it press the No key Press the Yes key after the message STOP SETTING appears PageScope Light Administrator mode Ne...

Page 269: ...ears H If SPECIFY is selected the screen for entering the IP address appears Go to step 5 Note AUTO is only available if there is a DHCP server on the network When AUTO is selected there is no need to set the subnet mask or gateway setting If a fixed IP address is being used IP Address in NVRAM must be selected in PageScope Light Select this option from the screen displayed after clicking TCP IP C...

Page 270: ...the 10 key pad to select SUBNET MASK 2 Using the 10 key pad enter the subnet mask value H The illustration at the right is an example of a subnet mask address Consult your network administrator for details about these settings 3 Press the Yes key The NETWORK SETTING screen appears To register settings in the copier the copier must be turned off then on again 4 While the NETWORK SETTING screen is d...

Page 271: ...he copier to 2 then 1 to restart the copier Specifying the DNS Configuration 1 From the NETWORK SETTING menu in the Utility mode press the 4 key on the 10 key pad to select DNS CONFIG 2 Press the and keys to select DISABLE or ENABLE and then press the Yes key H If DISABLE is selected the NETWORK SETTING screen appears H If ENABLE is selected the screen for entering the IP address of the DNS server...

Page 272: ... G E MAIL ADDRESS G SMTP SERVER G SMTP PORT NO G SMTP TIMEOUT G TEXT INSERT G DEFAULT SUBJECT Tip If you wish to cancel a change to a setting before applying it press the No key Press the Yes key after the message STOP SETTING appears Registering the Sender s Name 1 Press the Utility key The Utility mode menu screen appears 2 Press the or key until E MAIL SETTING 1 appears 3 Press the 1 key on the...

Page 273: ... receive e mail on the copier enter the e mail address of the administrator 3 Press the Yes key The E MAIL SETTING 1 screen appears again Specifying the SMTP Server Address 1 From the E MAIL SETTING 1 menu in the Utility mode press the 3 key on the 10 key pad to select SMTP SERVER 2 Enter the IP address or host name of the SMTP server H For information on entering text refer to Entering Text on pa...

Page 274: ...y The E MAIL SETTING 1 screen appears again Specifying the Timeout Period for the SMTP Server SMTP TIMEOUT Function 1 From the E MAIL SETTING 1 menu in the Utility mode press the 5 key on the 10 key pad to select SMTP TIMEOUT 2 Enter the timeout period in seconds H For information on entering text refer to Entering Text on page 3 18 H The timeout period can be set between 30 and 300 seconds 3 Pres...

Page 275: ...3 18 H Up to 20 characters can be entered for the default subject 3 Press the Yes key The E MAIL SETTING 1 screen appears again Specifying Other E mail Settings E MAIL SETTING 2 Menu The settings for the E MAIL SETTING 2 functions are specified from the E MAIL SETTING 2 menu in Utility mode This section describes how to specify settings for the following functions G POP3 SERVER G POP3 PORT NO G PO...

Page 276: ...he DNS settings must have been specified before the host name for the POP3 server can be specified H The illustration at the right is an example of a host name Consult your network administrator for details about this setting 5 Press the Yes key The E MAIL SETTING 2 screen appears Specifying the POP3 Port Number POP3 PORT NO Function 1 From the E MAIL SETTING 2 menu in the Utility mode press the 2...

Page 277: ...he timeout period can be set between 30 and 300 seconds 3 Press the Yes key The E MAIL SETTING 2 screen appears again Specifying the POP3 Account Name 1 From the E MAIL SETTING 2 menu in the Utility mode press the 4 key on the 10 key pad to select POP3 ACCOUNT 2 Enter the account name H For information on entering text refer to Entering Text on page 3 18 H Up to 64 characters can be entered for th...

Page 278: ...etting Up Auto Reception 1 From the E MAIL SETTING 2 menu in the Utility mode press the 6 key on the 10 key pad to select AUTO RECEPTION 2 Press the and keys to select ON or OFF and then press the Yes key H If ON is selected the screen used to specify the time interval for checking e mail appears Go to step 3 H If OFF is selected the E MAIL SETTING 2 screen appears again 3 Specify the time interva...

Page 279: ...er Information HEADER PRINT Function 1 From the E MAIL SETTING 2 menu in the Utility mode press the 8 key on the 10 key pad to select HEADER PRINT 2 Press the and keys to select ON or OFF and then press the Yes key The E MAIL SETTING 2 screen appears again 9 2 2 3 Specifying Settings Using PageScope Light The network settings can be specified using PageScope Light 1 Start up PageScope Light H Refe...

Page 280: ...for the copier Subnet Mask This function is used to specify the subnet mask used to access the network Default Gateway This function is used to specify the default gateway used to access the network Base Port Number This function is used to specify the port number for RAW printing DHCP APIPA Select this function if the IP address is automatically assigned by a DHCP server or APIPA IP Address in NV...

Page 281: ... when sending scan data as an e mail attachment Up to 20 characters Sender name This function is used to specify the sender s name when sending scan data as an e mail attachment Up to 20 characters E Mail Address This function is used to specify the sender s e mail address when sending scan data as an e mail attachment Up to 64 characters Always enter the e mail address of the sender not that of t...

Page 282: ...th the account name used to log in to the POP3 server Up to 32 characters Auto Reception This function is used to specify the time interval between 1 and 60 minutes for checking e mail when the Auto Reception function is enabled Reply Address This function is used to specify the return e mail address for error messages If an error occurs an error message will be sent to the e mail address specifie...

Page 283: ...ort Number of Proxy This function is used to specify the port number for the proxy server 1 to 65535 FTP Server Timeout This function is used to specify the length of time 5 to 300 seconds until the connection to the FTP server times out Function Description Enable DNS Server This function is used to enable the use of a DNS server to resolve addresses DNS Server Address This function is used to sp...

Page 284: ...t Insert This function is used to specify whether or not text explaining that an image has been attached to the e mail message is inserted when scan data is sent as an e mail attachment Header Print This function is used to specify whether or not to print header information when printing e mail messages that have been received ...

Page 285: ...9 9 2 Getting Ready 9 38 Internet Fax Network Scan Chapter 9 Scan Tab File Destination Setting 1 Click a number in the File Destination List that does not contain a file destination ...

Page 286: ...P Server Address This function is used to specify the host name or IP address of the FTP site where the scan data will be sent Up to 64 characters Directory This function is used to specify the file path of the directory on the FTP site where the scan data will be stored Up to 128 characters Use Proxy This function is used to specify whether or not to access the FTP site via a proxy server For inf...

Page 287: ...a is uploaded to an FTP server Notification Address This function is used to specify the e mail addresses up to 10 where e mail notifications should be sent Up to 64 characters Function Description Anonymous This function should be selected if the FTP site is an anonymous FTP server Private Site If the FTP site requires user authentification specify settings for the following User Name The user na...

Page 288: ...Destinations can be added using the control panel of the copier or using PageScope Light E mail Address Location Control Panel PageScope Light 2 Can be added Cannot be added One touch dial key 2 2 Speed dial number 2 2 Group dial key 2 2 Speed dial number with FTP server addresses added 2 ...

Page 289: ...ame H For information on entering text refer to Entering Text on page 3 18 H Up to 20 characters can be entered for the recipient name 6 Press the Yes key 7 Enter the e mail address of the recipient H For information on entering text refer to Entering Text on page 3 18 H Up to 64 characters can be entered for the e mail address H If only numbers are entered for the address it will be regarded as a...

Page 290: ...ple 011 5 Enter the recipient name H For information on entering text refer to Entering Text on page 3 18 H Up to 20 characters can be entered for the recipient name 6 Press the Yes key 7 Enter the e mail address of the recipient H For information on entering text refer to Entering Text on page 3 18 H Up to 64 characters can be entered for the e mail address H If only numbers are entered for the a...

Page 291: ...you wish to add a group dial setting 5 Press the and keys to select a GROUP DIAL number and then press the Yes key 6 Enter a group name and then press the Yes key H For information on entering text refer to Entering Text on page 3 18 H Up to 20 characters can be entered for the group name 7 Use the one touch dial keys and speed dial numbers to enter the address for the recipient Tip To delete the ...

Page 292: ...the numbers of destinations specified for the one touch group dial key are added to the current group dial setting 9 Press the Start key when you have finished adding addresses H The settings are registered To add information for other group dial keys repeat steps 4 through 8 10 Press the No key when you have finished adding addresses The FAX REGISTRATION screen appears again ...

Page 293: ... be specified 1 2 3 4 5 1 No One touch dial number 01 to 64 2 Name The name of the destination for the one touch dial setting 3 Destination address The address programmed for the one touch dial setting Depending on the type of destination this address can be a fax number or an e mail address 4 Timer Transmission The send time is displayed for one touch dial settings specified for time transmission...

Page 294: ... in to the Administrator mode 3 Click One Touch Dial Setting in the menu on the Fax tab 4 Click the one touch dial number where you wish to add a new address The One Touch Registration screen appears 5 Select E mail from the drop down list and then click the Apply button 6 Enter the destination name and e mail address below E mail Destination and then click the Apply button ...

Page 295: ... Index Click an index number to jump to the corresponding speed dial list 2 No Speed dial number 001 to 200 3 Destination Name The destination programmed with the selected speed dial number 4 Destination address The destination address programmed with the selected speed dial number Depending on the type of destination this address can be a fax number or an e mail address 5 Delete button Click this...

Page 296: ...og in to the Administrator mode 3 Click Speed Dial Setting in the menu on the Fax tab 4 Click the speed dial number where you wish to add a new address The Speed Dial Registration screen appears 5 Select E mail from the drop down list and then click the Apply button 6 Enter the destination name and e mail address below E mail Destination and then click the Apply button ...

Page 297: ... PageScope Light on page 9 10 2 Log in to the Administrator mode 3 Click Group Dial Setting in the menu on the Fax tab 4 Click the group dial number where you wish to add a new address 1 3 4 2 1 No One touch dial number 01 to 64 2 Destination Name The group name is displayed for the one touch dial keys that contain groups 3 Address Group Dial is displayed for the one touch dial keys that contain g...

Page 298: ...ified for a group dial key To select a destination select the check box to the left of the destination in the list 6 Click the Apply button 1 2 3 1 Group Dial Name This function is used to specify the name for the group dial setting Up to 20 characters 2 One Touch Dial Index Click an index number to jump to the corresponding one touch dial list 3 Speed Dial Index Click an index number to jump to t...

Page 299: ...age displayed by clicking File Destination Setting in the menu on the Scan tab FTP servers can be specified for speed dial numbers on the copier 1 3 4 2 1 No Speed dial number 201 to 210 2 Destination Name FTP server name 3 Address FTP server address 4 Delete button Click this button to delete the selected speed dial setting ...

Page 300: ... Light H Refer to Using PageScope Light on page 9 10 2 Log in to the Administrator mode 3 Click File Destination Setting in the menu on the Scan tab 4 Click the speed dial number where you wish to add a new address 5 The File Destination screen appears Enter the necessary information and then click the Apply button 2 4 5 3 1 ...

Page 301: ... on page 9 36 Remote Port Number This function is used to specify the remote port number 1 to 65535 if a proxy server is not being used Normally port number 21 is used Function Description Enable Notification This function is used to specify whether or not to send an e mail notification when scan data is uploaded to an FTP server Notification Address This function is used to specify the e mail add...

Page 302: ...registered on the copier download You can also upload a txt file to the copier 1 3 2 1 Apply button Click this button to export to a txt file the list of destinations programmed with one touch dial keys and speed dial numbers A file download window opens 2 Browse button Click this button to select a txt file containing destinations programmed with one touch dial keys and speed dial numbers 3 Apply...

Page 303: ...heir transmission to the server In order to perform this operation an IP address SMTP server and e mail address must have already been specified To cancel a job while the document is being scanned press the Stop key If the job could not be sent the transmission result report is printed To delete a job after it has been scanned but is still in the queue waiting to be sent press the Function key and...

Page 304: ...the document with the surface to be scanned face up 3 Press the 123 ABC key 4 Press the keys on the 10 key pad to enter the e mail address and then press the Yes key The e mail address can also be specified using one of the following methods H Specifying the Destination Using One Touch Dial Keys on page 9 63 H Specifying the Destination Using Speed Dial Numbers on page 9 64 H Specifying the Destin...

Page 305: ...e addresses for additional recipients press the Yes key 8 Press the and keys to select the color mode COLOR or B W and then press the Yes key 9 Press the and keys to select the resolution 150 150 dpi 300 300 dpi or 600 600 dpi and then press the Yes key H The 600 600 dpi resolution cannot be selected if COLOR was selected as the scan mode in step 8 H To specify detailed settings for the scan mode ...

Page 306: ...300 300 dpi or 600 600 dpi and then press the Yes key H The 600 600 dpi resolution cannot be selected if COLOR was selected as the scan mode in step 1 H To specify detailed settings for the scan mode press the key 3 Press the and keys to select the data format TIFF or PDF for e mail attachments 4 To change other settings press the key Go to Step 5 H To quit making changes to the scan mode settings...

Page 307: ...can image can be changed from the screen for selecting the document mode 1 Press the key in the screen for selecting the SCAN SIZE 2 Press the and keys to select the scan size and then press the Yes key The document mode selection screen appears again 9 3 1 4 Specifying the Default Settings for the Scan Settings The default settings for resolution data format and encoding method used by the Scan t...

Page 308: ... the 10 key pad to select IMAGE FORMAT 4 Press the and keys to select the data format TIFF or PDF and then press the Yes key The SCAN SETTING screen appears Specifying the Encoding Method 1 Press the Utility key 2 Press the or key until SCAN SETTING appears 3 Press the 3 key on the 10 key pad to select CODING METHOD 4 Press the and keys to select the compression encoding method MH MR or MMR and th...

Page 309: ...a document If the Start key is pressed within one minute of the message appearing the scan data for the pages that have already been scanned is sent If the auto document feeder is being used the remaining pages in the document will be scanned after the scan data has been sent If the Yes key is pressed within one minute of this message appearing or if no key is pressed the job will be canceled Appr...

Page 310: ...fied For information on setting up one touch dial keys refer to Adding Destinations on page 9 41 1 Press the one touch dial key 01 to 64 programmed with the e mail address where you want to send the scan data 30 62 22 54 14 46 25 57 17 49 09 41 26 58 18 50 10 42 31 63 23 55 15 47 29 61 21 53 13 45 27 59 19 51 11 43 32 64 24 56 16 48 28 60 20 52 12 44 08 40 07 39 06 38 05 37 04 36 03 35 02 34 01 33...

Page 311: ... must have already been specified For information on setting up speed dial numbers refer to Adding Destinations on page 9 41 1 Press the Speed Dial key and then use the 10 key pad to enter the 3 digit speed dial number programmed with the e mail address where you want to send the scan data H If you make a mistake press the No key and then enter the correct number ...

Page 312: ...ne fax number is registered as a recipient with a group dial key that group dial key cannot be used with the Scan to E mail transmission In this case the message NOT E MAIL ADDRESS appears in the display 1 Press the one touch dial key 01 to 64 programmed with the group where you want to send the scan data 30 62 22 54 14 46 25 57 17 49 09 41 26 58 18 50 10 42 31 63 23 55 15 47 29 61 21 53 13 45 27 ...

Page 313: ... to 1 Press the Phone Book key 2 Press the and keys to select LIST or SEARCH and then press the Yes key H If LIST is selected the detailed settings for the one touch dial keys and speed dial numbers are displayed Press the and keys to select a recipient H If SEARCH is selected a screen for entering the characters to search for appears This is used to enter part or all of a recipient s name For inf...

Page 314: ...notified by e mail of the FTP server address where a file was uploaded This setting can be specified using PageScope Light Refer to File Destination Setting on page 9 38 To cancel a job while the document is being scanned press the Stop key If the job could not be sent a transmission result report is printed To delete a job after it has been scanned but is still in the queue waiting to be sent pre...

Page 315: ...d dial number programmed with the FTP server address where you want to upload the scan data H Specify a speed dial number between 201 and 210 H An FTP server address can only be specified with a speed dial number In addition the FTP server addresses are registered for a speed dial number using PageScope Light For details refer to Specifying the Settings for Speed Dialing on page 9 48 H If you make...

Page 316: ...mode press the key H For information on specifying detailed settings refer to Changing the Scan Mode Settings on page 9 59 7 Press the Start key Scanning starts then the scan data is sent to the recipients H To change the size of the scanned image press the key H For information on changing the size refer to Changing the Scanned Image Size on page 9 60 Tip Up to 10 specified recipients can be noti...

Page 317: ...g a document If the Start key is pressed within one minute of the message appearing the scan data for the pages that have already been scanned is sent If the auto document feeder is being used the remaining pages in the document will be scanned after the scan data has been sent If the Yes key is pressed within one minute of this message appearing or if no key is pressed the job will be canceled Ap...

Page 318: ...ax device at the receiving end before sending an Internet fax If the capabilities of the Internet fax device at the receiving end are unknown send the fax as Letter size inch models or A4 size metric models and at standard resolution In order to use Internet faxing an IP address SMTP server and e mail address must have already been specified To cancel a job while the document is being scanned pres...

Page 319: ...es to the size of the document H Load the document with the surface to be scanned face up 3 If necessary adjust the fax resolution setting p 5 12 4 Press the 123 ABC key 5 Using the 10 key pad enter the e mail address of the recipient The e mail address can also be specified using one of the following methods H Specifying the Destination Using One Touch Dial Keys on page 9 63 H Specifying the Dest...

Page 320: ...ppear if the amount of free memory in the copier becomes low while scanning a document If the Start key is pressed within one minute of the message appearing the scan data for the pages that have already been scanned is sent If the auto document feeder is being used the remaining pages in the document will be scanned after the scan data has been sent If the Yes key is pressed within one minute of ...

Page 321: ...ons 9 74 Internet Fax Network Scan Chapter 9 9 5 2 Specifying the Destination Using Programmed Dialing The only transmission functions that can be used when an e mail address is selected are broadcast transmission and timer transmission ...

Page 322: ...Document to Multiple Destinations Broadcast Transmission The same scan data can be sent to multiple destinations The maximum number of destinations that can be specified at one time is 274 Note For information on using broadcast transmission refer to To fax using broadcast transmission on page 6 7 ...

Page 323: ...an Chapter 9 9 5 4 Sending a Document at a Specified Time Timer Transmission A document can be scanned and stored in the copier s memory then sent at a specified time Note For information on using timer transmission refer to To fax using timer transmission on page 6 11 ...

Page 324: ...t Queued for Timer Transmission Of the e mail messages stored in the copier s memory and reserved for timer transmission a specific e mail message can be selected and deleted Note For information on canceling a queued document refer to Canceling Deleting a Document Queued in the Memory for Transmission on page 6 20 ...

Page 325: ...assword have not been specified correctly Refer to Specifying Other E mail Settings E MAIL SETTING 2 Menu on page 9 28 If the body of an e mail message contains HTML codes it cannot be printed E mail messages cannot be received if they contain an attachment of a format specific to a certain application If the e mail message that arrives contains an attachment in a format that cannot be received a ...

Page 326: ...matically retrieve messages or you want to check for messages immediately e mail can be checked manually Checking E mail Manually 1 Press the Fax key The copier switches to Fax mode and the fax screen appears 2 Press the Function key 3 Press the 0 key on the 10 key pad Alternatively press the Function key 9 times to select INTERNET FAX RX and then press the Yes key ...

Page 327: ...x Network Scan Chapter 9 4 Press the Yes key The copier checks the POP3 server for received e mail messages then begins to print any messages that have been received After checking for received e mail messages and printing them the fax screen appears again ...

Page 328: ...ument size Letter size inch models A4 size metric models or smaller Resolution Standard or Fine Encoding method MH 9 5 7 1 Using the Forwarding Function 1 Press the Utility key 2 Press the key until RX OPERATION appears 3 Press the 6 key on the 10 key pad to select FORWARD 4 Press the and keys to select ON ON PRINT or OFF and then press the Yes key H If ON or ON PRINT are selected the screen for s...

Page 329: ...ard and print the document ON PRINT is selected the received fax is forwarded to a destination after printed the received data 5 The destination e mail address or fax number can be entered using the 10 Key pad the one touch dial keys or speed dial numbers 6 Press the Yes key The RX OPERATION screen appears ...

Page 330: ...ansmission Reception Results The transmission results for up to 60 messages including sent and received faxes are recorded The copier is set to automatically print the activity report each time there have been 60 transmissions In addition the transmission result report can be printed by pressing the Status key ...

Page 331: ... the and keys to display and check the desired transmission results H In the transmission results screen TX indicates result for sent messages RX indicates results for received messages H If the No key is pressed twice while the transmission result are being displayed the main screen appears H Press the Start key to print the transmission results report After the transmission result report has bee...

Page 332: ...Miscellaneous Chapter 10 10 10Miscella neous ...

Page 333: ... Legal L Letter L Invoice L FLS 13 8 1 4 Custom size Width 4 1 4 to 8 1 2 Length 5 3 4 to 14 Capacity Tray1 Plain paper recycled paper 250 sheets 20 lb Exclusive paper cards 5 sheets OHP transparencies 5 sheets envelopes 1 sheet Bypass Tray Plain paper recycled paper 10 sheets 20 lb Exclusive paper cards 1 sheet OHP transparencies 1 sheet envelopes 1 sheet Warm up Time Less than 25 seconds at room...

Page 334: ...cols E mail Transmission SMTP TCP IP FTP Transmission FTP TCP IP Resolution 150 150 dpi 300 300 dpi 600 600 dpi Data Formats E Mail Format MIME Attached File Format TIFF PDF Cording Method MH MR MMR JPEG For Color mode fixed at JPEG Network Ethernet LAN 10BASE T or 100BASE TX connection Specification FAX3900 Communications Protocols E mail Transmission SMTP TCP IP E mail Reception POP3 TCP IP Reso...

Page 335: ...L Invoice L Custom size Width 5 3 4 to 8 1 2 Length 5 to 14 Capacity of Document Feed Tray 50 104g m2 13 28lb 30 pages plain paper 60 80g m2 16 20lb 50 pages plain paper 10 pages for special paper Power Consumption 30 W Specification Kinds or Paper Plain paper recycled paper 16 lb to 24 lb Paper Sizes A4 L Letter L capacity 500 sheets 20 lb Power Consumption Less than 7 W Dimensions 401mm width 61...

Page 336: ...enu Settings 1 BROADCAST Recipients 2 TIMER TX Transmission time 3 MAILBOX TX Recipient mailbox ID and password 4 PRINT MAILBOX RX Mailbox ID 5 POLLING TX SINGLE MULTI polling ID and password 6 POLLING RX Caller polling ID and password 7 RELAY INITIATE Recipient Relay Box ID and password 8 CANCEL RESERV Select job ...

Page 337: ...Housing Cover Wipe the surface of the housing cover with a soft cloth dampened with a mild household detergent Control Panel Wipe the surface of the Control Panel clean with a soft dry cloth Note Incorrectly cleaning the Control Panel keys may damage them Never use mild household detergent or glass cleaner to clean the Control Panel ...

Page 338: ...t Bi level Image Expert Working Group a subcommittee of the International Telecommunications Union ITU T Effective for transferring large amounts of data or high resolution image data such as halftones Manual reception Receiving a fax document after talking on the telephone Manual transmission Sending a fax document after talking on the telephone Memory Stores fax and copy image data By installing...

Page 339: ...1 4 B5 182 mm 257 mm 7 1 4 10 B6 128 mm 182 mm 5 7 1 4 Paper Format Inch Size Metric Size Legal 8 1 2 14 216 mm 356 mm Foolscap Government Legal 8 1 2 13 216 mm 330 mm Foolscap 8 13 203 mm 330 mm Foolscap 8 2 3 13 220 mm 330 mm Foolscap Folio 8 1 4 13 210 mm 330 mm 8 1 4 11 3 4 8 1 4 11 3 4 210 mm 301 mm Letter 8 1 2 11 216 mm 279 mm Government Letter 8 10 1 2 203 mm 267 mm Quarto 8 10 203 mm 254 ...

Page 340: ... 8 1 4 A6 0 70 B6 0 86 A4 1 41 B5 1 22 A6 105 mm 148 mm 4 1 4 5 3 4 A4 2 00 A5 1 41 B5 1 73 B6 1 22 B5 182 mm 257 mm 7 1 4 10 A5 0 81 A6 0 57 B6 0 70 A3 1 64 A4 1 15 B4 1 41 B6 128 mm 182 mm 5 7 1 4 A6 0 81 A4 1 64 A5 1 15 B4 2 00 B5 1 41 Inch Sizes Document Paper Size Desired Paper Size Zoom Ratio Legal 8 1 2 14 215 9 mm 355 6 mm Foolscap 0 92 Letter 0 78 Invoice 0 60 Foolscap 8 1 2 13 215 9 mm 3...

Page 341: ...tio Tables 10 10 Miscellaneous Chapter 10 Zoom ratio Paper size Document size 1 inch 25 4 mm 1 mm 0 0394 inch Letter 8 1 2 11 215 9 mm 279 4 mm Invoice 0 64 Invoice 5 1 2 8 1 2 139 7 mm 215 9 mm Legal 1 54 Foolscap 1 52 Letter 1 29 ...

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