IBM InfoPrint 1540, User Manual

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Creating shortcuts
41
Faxing
Creating shortcuts
Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax, you
can create a permanent fax destination and assign a shortcut number. A single shortcut number or a multiple number
shortcut can be created. There are two methods for creating shortcut numbers: from a computer or from the MFP touch
screen.
From a computer
1
Enter the IP address of the MFP in the address line of your Web browser. If you do not know the IP address, see
your administrator.
2
Click Configuration (in the left frame of your browser window), and then click Manage Destinations (in the right
frame of your browser window).
Note: A password may be required. If you do not have an ID and password, get one from your system
support person.
3
Click Fax Shortcut Setup.
4
Enter a unique name for the shortcut, and specify the fax number.
To create a multiple number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
5
Assign a shortcut number.
If you enter a number that is already in use, you are prompted to select another number.
6
Click Add.
7
Go to the MFP, and load your original document in the ADF face up. Labels on the ADF show how to load the
paper based on its size.
8
From the numeric keypad, press #, and then enter your shortcut number.
9
Touch Fax It.
From the MFP
1
Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2
Adjust the paper guides.
3
Touch Fax on the home screen.
4
Enter the recipient's fax number.
To create a group of recipients, touch Next number, and enter the next recipient’s fax number.
5
Touch Save as Shortcut.
6
Enter a unique name for the shortcut.
7
Verify the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, touch Cancel, and reenter the information.
8
Touch Fax It.