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Address Book

The following describes the Address Book.

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Summary of Contents for ApeosPort-VI C2271

Page 1: ...osPort VI C6671 DocuCentre VI C6671 ApeosPort VI C5571 DocuCentre VI C5571 ApeosPort VI C4471 DocuCentre VI C4471 ApeosPort VI C3371 DocuCentre VI C3371 ApeosPort VI C3370 DocuCentre VI C3370 User Gui...

Page 2: ...symbol Always read and follow the instructions before performing the required procedures As the copying machine contains a feature designed to prevent forging of certain documents there may be rare in...

Page 3: ...y Certification CB 33 Other 33 Environment 34 Legal Notice 35 2 Product Overview 37 Machine Components 38 Power Source 49 Switching the Main Power On 49 Switching the Power On 50 Switching the Power O...

Page 4: ...o One Sheet 110 Lighten Darken Adjusting the Copy Density 111 Image Quality 112 Original Type Selecting the Document Type 112 Image Options Adjusting Copy Density Sharpness Saturation of Images 114 Im...

Page 5: ...ide of the Selected Area 181 Stored Programming Calling a Stored Program for Build Job 184 4 Fax 185 Fax Procedure 186 Step 1 Loading Documents 186 Step 2 Selecting Features 190 Step 3 Specifying Dest...

Page 6: ...Specifying the Scan Size for the Original 247 Mixed Size Originals Scanning Different Size Documents Simultaneously 248 Book Faxing Scanning Facing Pages onto Separate Sheets 249 Reduce Enlarge Specif...

Page 7: ...Using the Address Book Type 1 322 Address Book Specifying a Destination Using the Address Book Type 2 325 Add New Address Registering a Recipient on the Address Book 329 Specifying a Destination Usin...

Page 8: ...Scanning Selecting an Output Color 382 2 Sided Scanning Scanning Both Sides of a Document 383 Original Type Selecting the Document Type 383 File Format Selecting a File Format for Output Data 383 Sto...

Page 9: ...fying a Name for the File to be Saved 410 Encryption Sending E mail Encrypted by S MIME 411 Digital Signature Sending E mail with a Digital Signature by S MIME 411 Login Name 412 Password 412 Meta Dat...

Page 10: ...os 461 Overview of Media Print 462 Supported Media and File Formats 463 Notes and Restrictions on Media Print 463 Inserting USB Memory Device 465 Media Print Text 469 Selecting Files 469 Select From L...

Page 11: ...ring Destinations 521 Importing Scanned Data 524 Importing to a TWAIN Compatible Application 524 Importing Using Stored File Manager 3 528 Importing Using CentreWare Internet Services 532 CentreWare I...

Page 12: ...12...

Page 13: ...1 1Before Using the Machine...

Page 14: ...ou need additional information refer to the manuals provided with the personal computer operating system and network products For information on how to configure your network environment refer to the...

Page 15: ...ion Supplementary Guide The guide is intended for the manager and system administrator of the organization where the machine is installed and describes the setup procedures related to security This ma...

Page 16: ...For more information contact our Customer Support Center 5 Scan Describes the basic operations and features for the Scan services Note z The Scan services are not available for some models An optional...

Page 17: ...mer Support Center z The computer screen images shown in this chapter are as of June 2015 z The procedures in this chapter may vary depending on the driver and utility software being used due to the u...

Page 18: ...edure select Tools Setup Create Folder this means that you need to select Tools select Setup and then select Create Folder z Path to a certain item within a procedure on a computer For example When yo...

Page 19: ...mation Used for item that if not followed strictly can lead death or severe or fatal injuries and the possibility to do it is comparatively high Used for items that if not followed strictly can lead t...

Page 20: ...e an extension cord a multi plug adaptor or a multiple connector Consult your local Fuji Xerox representative to check if an outlet is grounded Connect this product to a branch circuit or an outlet th...

Page 21: ...witch off Once a month switch off this product and check if z the power cord is plugged firmly into an electrical outlet z the plug is not excessively heated rusted or bent z the plug and electrical o...

Page 22: ...ace receiving direct sunlight z Near cookers or humidifiers Keep away the packing materials of machine from small children The thin film may cling to nose and mouth and prevent breathing Locate this p...

Page 23: ...nt Feeder C1 PC z With Finisher A2 optional z With Finisher B1 optional and Side Tray 1129 1748 70 1248 100 100 400 1299 Unit mm Clearing paper jams 1328 1678 70 1178 100 50 400 1448 Unit mm Clearing...

Page 24: ...3 Finisher with Booklet Maker optional and Side Tray z With Duplex Automatic Document Feeder C1 PC C3 Finisher with Booklet Maker optional Folder Unit CD1 optional and Side Tray 80 2054 1748 70 1904 4...

Page 25: ...10 degree angle Otherwise it may fall over and cause injuries Always lock the wheels of this product after installation Otherwise it may fall over or slide and cause injuries To bundle wires and cable...

Page 26: ...od performance and condition always use it in the following environment z Temperature 10 32 C z Humidity 15 85 When the product is left in a chilly room and the room is rapidly warmed up by heater dew...

Page 27: ...rt any object into slots or openings of this product Do not put any of the followings on the product z Liquid container such as flower vases or coffee cups z Metal parts such as staples or clips z Hea...

Page 28: ...prevent electric shock and a fire accident The ground fault interrupter is normally ON Check once a month if the ground fault interrupter works properly in accordance with the following procedures 1 S...

Page 29: ...side the product particularly a paper wrapped around the fusing unit or the heat roller Otherwise it may cause injuries or burns Switch off the product immediately and contact your local Fuji Xerox re...

Page 30: ...er ventilation to ensure the comfortable and safe environment Do not staple punched holes of paper Sharp points of a staple may cause injuries Do not apply excessive force to hold thick document on th...

Page 31: ...catch fire and cause burn injuries or explosion If you have a used waste toner container no longer needed contact your local Fuji Xerox representative for its disposal Keep drum cartridges and toner...

Page 32: ...ine 1 Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product To avoid the risk of burn injuries and electric shock never touch the area w...

Page 33: ...d if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular in...

Page 34: ...esources Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts recycle materials or energy recovery z Proper disposal is required for toner cartridges and drum cartridg...

Page 35: ...tems that may be illegal to copy or print in your country z Currency z Banknotes and checks z Bank and government bonds and securities z Passports and identification cards z Copyright material or trad...

Page 36: ...Before Using the Machine 36 Before Using the Machine 1...

Page 37: ...2 2Product Overview...

Page 38: ...Switches the power of the machine on and off Reference z Refer to Power Source P 49 4 Control panel Consists of operation buttons LED indicators and the touch screen Reference z Refer to Control Panel...

Page 39: ...stently and when it detects human presence in the detectable area the SWE reflection sensor starts working 14 Smart WelcomEyes SWE reflection sensor When the SWE pyroelectric sensor detects human pres...

Page 40: ...y switches the machine off when a current leakage is detected 5 Rear right cover Make sure that this cover is attached Open this cover when connecting an interface cable 6 Ethernet interface connector...

Page 41: ...ollow the instructions by the system administrator Important z Always switch the power off before switching the main power off Refer to Power Source P 49 4 Waste toner container R5 Collects waste tone...

Page 42: ...Line 3 Use this connector to connect to a telephone line Note z Line 1 Line 2 or Line 3 in parentheses is the name displayed on the touch screen z The Fax feature is not available for some models An o...

Page 43: ...Document feeder tray Load documents here 6 Document stopper Prevents outputs from falling off 7 Document output tray Scanned documents are delivered here 8 Side 2 constant velocity transport glass Sc...

Page 44: ...5 Document feeder tray Load documents here 6 Document stopper Prevents outputs from falling off 7 Document output tray Scanned documents are delivered here 8 Side 2 constant velocity transport glass S...

Page 45: ...Staples copies or prints 4 Staple cartridge Contains staples Remove this cartridge when replacing or adding staples or clearing staple jams 5 Front cover Open this cover when replacing staples or cle...

Page 46: ...utputs 3 Booklet unit side cover Open this cover when replacing the booklet staple cartridge 4 Booklet staple cartridge Contains staples Remove this cartridge when replacing or adding staples or clear...

Page 47: ...sher transport Copies and prints are delivered here when they are unable to be delivered to the finisher tray Pull the cover upward when clearing paper jams Note z Remove outputs delivered to the cent...

Page 48: ...Two staple cartridges for booklet creation Take out the cartridges when clearing stapled jams or when replacing them with new ones 10 Tri fold output tray When the optional Folder Unit CD1 is installe...

Page 49: ...rol panel and the machine powers off Do not switch the main power off except when you connect a cable to the machine or clean the machine Switching off the main power may erase the data in the memory...

Page 50: ...witching the power on This may take more time depending on your machine configuration Switch the power off at the end of the day or when not using the machine for an extended period of time You can al...

Page 51: ...ay for jobs such as receiving fax do not switch the power off Note z You can set the machine to be switched off automatically at the same time every day For more information refer to Tools Common Serv...

Page 52: ...Main Power Off The following describes how to switch the main power off Important z Do not switch the main power off when a screen is displayed on the touch screen or while the Power Saver button is b...

Page 53: ...the power off from remote location Note z A user ID and passcode are required to switch the power off Ask your system administrator for the user ID and passcode 1 From your computer access to CentreWa...

Page 54: ...Product Overview 54 Product Overview 2 3 Click OK...

Page 55: ...m occurring Check that the circuit breaker works properly at least once a month Be sure to establish a ground for the machine Without a proper ground the circuit breaker may be disabled causing a risk...

Page 56: ...in the Administrator Guide Note z When the machine displays an error such as paper jams it does not enter the Power Saver mode z When the machine enters the Power Saver mode while a user is authentic...

Page 57: ...on is pressed the touch screen is lit on but the document feeder and the output devices do not exit the Power Saver mode Afterwards by selecting a service on the touch screen the machine supplies powe...

Page 58: ...lit on Note z To suspend a part of entire feature of Smart WelcomEyes refer to Tools Common Service Settings Power Saver Settings Smart WelcomEyes in the Administrator Guide z If you wear the cloth wh...

Page 59: ...in the System Administration mode the Authentication mode or the Accounting mode Displays the User ID entry screen for entering the System Administration mode the Authentication mode or the Accountin...

Page 60: ...achine including paper jams and running out of paper or toner Reference z If the Error indicator blinks contact our Customer Support Center z If the Error indicator lights up refer to Problem Solving...

Page 61: ...You can also check the details of fax and e mail recipients Reference z For information on how to assign a service to the button refer to Before Using the Machine Customizing the Control Panel Assigni...

Page 62: ...address numbers 0001 to 0070 while the buttons M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 and 2 z Type 2 The buttons 1 to 60 are used for address...

Page 63: ...s memory when received faxes are waiting to be printed or when faxes are stored in a folder Reference z You can check stored scan files in a Folder List For information on the Folder List refer to Mac...

Page 64: ...ow to assign a service to the button refer to Before Using the Machine Customizing the Control Panel Assigning Services to the Custom Buttons in the Administrator Guide 7 Custom Button 3 Review Review...

Page 65: ...s button to insert a pause into a destination number 18 Machine Status button Press this button to check the machine status and meters to check the status of the consumables and to print reports 19 Jo...

Page 66: ...y is assigned to the Custom Button 1 Fax is assigned to the Custom Button 2 and Review is assigned to the Custom Button 3 Customizing the Services Home Screen You can customize the layout of services...

Page 67: ...eference z For information on how to drag or flick refer to Touch Screen P 74 Note z When operations such as flick and double tap are disabled the following home screen appears In this case you can sw...

Page 68: ...s field Note z You can also press the Log In Out button on the control panel to enter the Authentication mode z To exit the Authentication mode press the Log In Out button on the control panel You can...

Page 69: ...on refer to Simple Copy P 90 Simple Fax You can set the features for the Fax service Selecting Simple Fax allows you to easily specify the basic fax features on a single screen Note z This service doe...

Page 70: ...te the data Reference z For more information refer to Store Send Link P 384 Note z This service appears on the screen when the Authentication feature is enabled Reference z For information on how to d...

Page 71: ...on the machine and save the scanned data by operating from a computer on the network Also you can save the scanned data to a computer on the network Reference z For more information refer to Store to...

Page 72: ...Service Settings Screen Button Settings Default Language in the Administrator Guide Screen Brightness You can adjust the screen brightness of the touch screen Lock Out Printer Release Printer You can...

Page 73: ...faxes Reference z For more information refer to Machine Status Machine Information Fax Receiving Mode in the Administrator Guide Print Mode You can register a print mode and change its settings Refere...

Page 74: ...the screen z You can set whether to enable flick and double tap or not For more information refer to Tools Common Service Settings Screen Button Settings in the Administrator Guide Drag Slide your fi...

Page 75: ...the position desired and release it Flick the touch screen from side to side or up and down to switch pages Flick the touch screen up and down to scroll a list Note z During flick scrolling continues...

Page 76: ...reen twice is called double tap Double tap a previewed image to enlarge the image Tap the preview area to switch the thumbnail bar to be displayed or not Note z The operation of pinch in or pinch out...

Page 77: ...on Entering alphabets and numerals To enter uppercase letters select Shift To return to the lowercase letters select Shift again Entering symbols Select More Characters Note z Depending on the keyboar...

Page 78: ...ray attachment on the finisher tray may help you deliver and stack A4 and B5 sheets without staples more neatly on the finisher tray of Finisher B1 1 Remove the tray attachment from the rear of the fi...

Page 79: ...3 3Copy...

Page 80: ...s that the machine can scan is 999 pages per job If the number of pages scanned by the machine exceeds the maximum follow the instructions of the message displayed on the screen to print the already s...

Page 81: ...ize Settings in the System Administration mode For information on Paper Size Settings refer to Tools Common Service Settings Other Settings Paper Size Settings in the Administrator Guide The document...

Page 82: ...n the center of the document feeder Note z The Confirmation indicator lights up when the document is loaded correctly If the indicator does not light load the document again 3 Adjust the document guid...

Page 83: ...standard document sizes that can be detected automatically depend on Paper Size Settings in the System Administration mode For information on the paper size settings refer to Tools Common Service Sett...

Page 84: ...The features displayed on the screen depend on the configuration of your machine z When the Authentication or Accounting feature is enabled a user ID and passcode may be required Ask your system admin...

Page 85: ...y P 160 Note z If a problem occurs an error message appears on the touch screen Follow the instructions of the message to solve the problem z You can set the next job during copying If you have more d...

Page 86: ...copies are not output after you start the copy job the job may be in pending status Use the following procedure to confirm the job status 1 Press the Job Status button 2 Confirm the job status Note z...

Page 87: ...either the Stop button on the control panel or Delete on the touch screen 2 Select Delete If Delete does not appear on the screen 1 Press the Job Status button 2 Select the job to cancel Note z Select...

Page 88: ...owing procedure 1 Press either the Stop button on the control panel or Delete on the touch screen 2 Select Change Quantity 3 Specify the number of copy sets with the numeric keypad The new quantity mu...

Page 89: ...n selected z Even when the Interrupt button is pressed the machine may not accept another copy job if 10 sets or less are being copied using the document glass 1 Press the Interrupt button The Interru...

Page 90: ...s the features you can select on the Simple Copy screen Simple Copy allows you to use only basic features to easily copy documents 1 Select Simple Copy on the Services Home screen 2 Select a feature o...

Page 91: ...ize of paper loaded in the bypass tray Checking the Remaining Amount of Paper in a Tray The icons displayed in each tray allows you to check the remaining amount of paper loaded in the tray Reduce Enl...

Page 92: ...d in Paper Supply and copies the document to fit into the paper Note z This cannot be selected together with Auto Select under Paper Supply Ratios Allows you to select from preset copy ratios 2 Sided...

Page 93: ...ne may copy the document in black and white z The colored area is too small z The colors are too light In that case change a level from the five levels which is used for the machine to recognize color...

Page 94: ...on on Auto Paper Off refer to Tools Copy Service Settings Copy Control Auto Paper Off in the Administrator Guide z When you copy both sides of the 2 sided document to one side and the document size is...

Page 95: ...ight Gloss 170 to 220 gsm Heavyweight Gloss 170 to 220 gsm Reload Punched and Custom Paper 1 to 5 Note z This feature does not appear for some models An optional component is required For more informa...

Page 96: ...ion refer to Tools Copy Service Settings Copy Tab Features Allocation in the Administrator Guide 1 Select Copy on the Services Home screen 2 Select a feature on the Copy screen Reduce Enlarge Making E...

Page 97: ...ation on the settings on the Reduce Enlarge screen refer to When Proportional is Selected P 97 When Independent X Y is Selected P 98 or When Calculator is Selected P 99 When Proportional is Selected Y...

Page 98: ...t from the preset ratios Reference z You can change the copy ratio associated with each button For information on the settings refer to Tools Copy Service Settings Reduce Enlarge Presets in the Admini...

Page 99: ...is copied onto the paper Width XX Length XX Allows you to specify the preset reduction enlargement ratios When Calculator is Selected You can specify values for the length and width individually If y...

Page 100: ...e Original Size Allows you to enter the width and length of the original document in the range from 1 to 999 mm in 1 mm increments Copy Size Allows you to enter the width and length of output copies i...

Page 101: ...emaining Amount of Paper in a Tray The icon displayed in a tray allows you to check the remaining amount of paper loaded in the tray Paper Supply Screen This screen allows you to select a paper tray f...

Page 102: ...ion Displays how the machine detects a paper size Note z The fixed paper sizes are set for Tray 3 and Tray 4 To change the paper sizes for Tray 3 and Tray 4 contact our Customer Support Center Referen...

Page 103: ...the list by drag or flick operation to switch the screen to be displayed For information on how to drag or flick refer to Touch Screen P 74 z Auto Detect is available only when standard sized paper is...

Page 104: ...ents may not be copied properly z When copying on both sides of non standard size paper specify the size in the range from 140 to 483 mm for the X width direction and from 128 to 320 mm for the Y leng...

Page 105: ...olor Copies in full color Black White Copies in black and white regardless of the colors in the original document Dual Color Red Black Copies color documents using two colors Reference z You can chang...

Page 106: ...he colors in the original document Dual Color Separates the colors of your document into the source colors and the other colors and then copies the document using two colors Selecting Dual Color allow...

Page 107: ...es in one specified color regardless of the color of the document Selecting this option displays Color on the screen Select a color on the Output Color Color screen which is displayed after selecting...

Page 108: ...en This screen allows you to select the target color to be used in place of the source colors specified in Source Color You can select one color from seven preset and six custom options Reference z Fo...

Page 109: ...y Service Settings Custom Colors in the Administrator Guide 1 Select Dual Color 2 Select Non target Area Color 3 Select any color Output Color Color Screen This screen allows you to specify the color...

Page 110: ...ing 2 Sided Copies P 120 Copy Output Specifying Finishing Options This feature is the same as Copy Output on the Output Format screen Reference z For more information refer to Copy Output Specifying F...

Page 111: ...Adjusting the Copy Density This feature allows you to select a copy density level from seven levels Note z Lighten Darken on the Copy Image Quality and Simple Copy screens is the same 1 Use and to se...

Page 112: ...en Note z If the color reproduction is unsatisfactory perform calibration For information on calibration refer to Maintenance Executing Calibration in the Administrator Guide Original Type Selecting t...

Page 113: ...int made with a color copying machine such as this machine This option prevents the copy from being reproduced faintly Text Select this option to copy text areas of the document sharply This option is...

Page 114: ...ade in Color Effects will be cleared 1 Select Image Options 2 Adjust options Lighten Darken Allows you to select from seven copy density levels between Lighten and Darken Selecting an upper cell on th...

Page 115: ...round and Contrast Suppress Background Off Scans document backgrounds with no filtering Auto Suppression When Output Color is set to Black White the background of a document printed on colored paper s...

Page 116: ...nce between light and dark areas smaller Color Effects Selecting an Image Quality If you set this feature the Image Enhancement Image Options Color Shift and Color Balance settings are automatically a...

Page 117: ...Suppression Suppresses the colors on the reverse side of the original document from being reproduced in the copy Color Balance Adjusting Color Balance This feature allows you to adjust the color balan...

Page 118: ...ghts Allows you to adjust the color strength of low density areas Example If low density yellow is printed darker adjust the color strength in the minus direction under Yellow Balance Highlights Midto...

Page 119: ...ars more reddish and riper looking At the same time the tone of all the other colors changes The red color appears more magentish and the green color appears more yellowish Conversely when the Origina...

Page 120: ...t Adjustment screen Note z Select to return to the previous screen or to move to the next screen z Scroll the list by drag or flick operation to switch the screen to be displayed For information on ho...

Page 121: ...ed Makes a copy of a 2 sided document on one side of paper Originals This option is displayed when you select 2 J 2 Sided or 2 J 1 Sided Head to Head Select this option when the front and back sides o...

Page 122: ...ges Select this option when placing the top edge of the document against the left side of the document glass or document feeder Always select Sideways Images when the top of the document is placed fac...

Page 123: ...t Book Copying 2 Select any option Off Does not copy as a bound document Left Page then Right Copies the left page and then the right page of facing pages Right Page then Left Copies the right page an...

Page 124: ...d Top Page Only Copies the top page only You can select this option when Top Page then Bottom is selected Bottom Page Only Copies the bottom page only You can select this option when Top Page then Bot...

Page 125: ...cument or undetectable size document may not be separated into two accurately z Use the document glass to load a document 1 Select 2 Sided Book Copying 2 Select any option Off Disables this feature A...

Page 126: ...om the center section of the document You can set the binding erase width in the range from 0 to 50 mm in 1 mm increments Starting Ending Page Screen This screen allows you to set the starting and end...

Page 127: ...ocument size automatically The following table shows the document sizes that can be detected automatically Detectable only when the Duplex Automatic Document Feeder C1 PC is installed Note z If the do...

Page 128: ...ecify 100 mm the scan length will be from 50 mm above to 50 mm below the center of the document Mixed Size Originals Scanning Different Size Documents Simultaneously You can scan documents of various...

Page 129: ...Edges and Margin Shadows of the Document When you copy a document with the document cover open or when you copy a book the edges and center margin of the document may be printed as black shadows The...

Page 130: ...nter individually Parallel Edges Erases the shadows of the top and bottom edges and left and right edges of a document as well as the shadow in the center of the document if it is a bound document or...

Page 131: ...e of the document glass or document feeder Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder 2 Sided Original...

Page 132: ...this check box when you want the positioning of Side 2 to match the positioning of Side 1 Original Orientation Allows you to specify the orientation of the document so that the machine can identify th...

Page 133: ...ctions Specify the amounts of the top and bottom and left and right margins in the range from 0 to 50 mm in 1 mm increments Margin Shift Allows you to specify the amounts of the top and bottom and lef...

Page 134: ...ges This feature allows you to reverse the left and right sides of the document image or to create a negative image of the document when making copies Note z When Output Color is set to Black White or...

Page 135: ...t this option when placing the top edge of the document against the top side of the document glass or document feeder Sideways Images Select this option when placing the top edge of the document again...

Page 136: ...he paper On during Auto Automatically rotates document images so that the orientation of the images matches that of the paper only when Auto is selected in Reduce Enlarge or when Auto Select is select...

Page 137: ...d in the settings of the Staple feature Portrait Original Left Edge If documents are of mixed orientations the images will be rotated so that the top edge of landscape documents is aligned with the le...

Page 138: ...to return to the previous screen or to move to the next screen z Scroll the list by drag or flick operation to switch the screen to be displayed For information on how to drag or flick refer to Touch...

Page 139: ...screen z When theFinisher B1 is installed do not remove outputs from the finisher tray until all the output sheets have been delivered Note z The machine copies four pages of the document onto one sh...

Page 140: ...u can attach covers to a booklet Off No cover is attached Blank Cover A blank sheet of paper is attached as the cover Print on Both The first and second pages of the document are copied on both sides...

Page 141: ...s from Cover Tray Select the same size of paper for Main Body Tray and Cover Tray and also select the trays with paper loaded in landscape orientation Reference z When Bypass is selected the Tray 5 sc...

Page 142: ...er with Booklet Maker optional is installed The copies are folded in half The number of copies that can be folded is up to 5 when 90gsm paper is used When the number is more than 5 the document is out...

Page 143: ...aper such as colored paper and heavyweight paper as the front and back covers of copies 1 Select Covers 2 Select any option Front Cover Attaches a front cover to the copies Off No front cover is attac...

Page 144: ...nt covers Back Cover Tray Select the tray used for back covers Main Body Tray Select the tray used for the body pages of the document Reference z When you use the bypass tray select Bypass on the Cove...

Page 145: ...cument For this reason image loss may occur depending on the image size of the document z When Edge Erase is set the edge erase amounts are applied to each document page z Select a tray other than Aut...

Page 146: ...elect this option when placing the top edge of the document against the left side of the document glass or document feeder Poster Making Enlarged Copies Spread over Multiple Sheets An enlarged copy of...

Page 147: ...pply screen Reference z When Bypass is selected the Tray 5 screen is displayed For more information refer to Tray 5 Screen P 102 When Enlargement is Selected This screen allows you to specify a differ...

Page 148: ...Paper Off is automatically selected Change the setting if necessary For information on Auto Paper Off refer to Tools Copy Service Settings Copy Control Auto Paper Off in the Administrator Guide 1 Sel...

Page 149: ...nd page numbers together make sure that their print positions do not overlap before making copies z When Pages per Side is set an annotation is added to the combined image z When Repeat Image or Bookl...

Page 150: ...the document Note z If the Original Orientation setting differs from the actual document orientation the machine may not detect the top of the document correctly Upright Images Select this option when...

Page 151: ...of copy sheets you can select Same as Side 1 or Mirror Side 1 Format Style Displays the Comment Format Style screen You can select a comment size from three options or can directly specify the size i...

Page 152: ...e in the range from 6 to 24 points in 1 point increments Page Numbers Screen This screen allows you to select a page number style and its position 1 Select any option Off No page number is added On Pa...

Page 153: ...Enter Number Allows you to specify the total number of pages in the range from 1 to 999 Apply To Displays the Apply Page Numbers To screen Reference z Refer to Apply Page Numbers To Screen P 153 Posit...

Page 154: ...1 to 999 Note z Use and or the numeric keypad to enter the start and end page numbers Include Covers Separators This option is available when you select All Pages Select this check box to include cove...

Page 155: ...isplays the Bates Stamp Font Size screen You can select a prefix and page number size from three options or can directly specify a size in the range from 6 to 24 points in 1 point increments Apply Bat...

Page 156: ...ground of Copies This feature allows you to faintly print a sequential control number in the background of each copy page If you set 1 as the starting number 1 is printed on each page of the first cop...

Page 157: ...e z User Account Number is the No User Administration Number registered by users with the Authentication and Accounting feature z You can see if a user is authenticated by checking that the Log In Out...

Page 158: ...select text to print on copies 1 Select On 2 Select any text Off No text is printed On Text is printed Select the text to be used for watermark You can specify text from three preset options or text r...

Page 159: ...ks as it is Embossed When you copy a document that has been copied with Watermark Effect the text embedded in the background of the copy is printed as embossed text Outline When you copy a document th...

Page 160: ...Watermark Detection for copy protection codes z If a layout template is specified in Apply Layout Template to Copy Print Jobs under Force Annotation in the System Administration mode an embedded copy...

Page 161: ...re embedded into copies Important z This setting also affects fax and scan operation Stored Secure Watermarks Displays the Stored Secure Watermarks screen Reference z Refer to Stored Secure Watermarks...

Page 162: ...p edge of the document against the top side of the document glass or document feeder Sideways Images Select this option when placing the top edge of the document against the left side of the document...

Page 163: ...Fold Folds copies in three with the printed side inside or outside Single Fold Folds copies in half Single Fold Creased This option is displayed when the Booklet Maker Unit for Finisher B1 optional i...

Page 164: ...aking Multiple Copies on a Single Sheet This feature allows you to repeatedly copy one original onto equally divided areas according to the specified number of copies You can select the number of the...

Page 165: ...onal is installed each set of copies can be stapled and then output If the 2 4 Hole Punch Kit or US 2 3 Hole Punch Kit for Finisher B1 or 2 4 Hole Punch Kit or US 2 3 Hole Punch Kit for C3 Finisher op...

Page 166: ...page Uncollated with Separators The machine outputs copies with inserting blank sheets as a separator and sorts sheets by page Separator Tray When you select Uncollated with Separators select the pap...

Page 167: ...aper 1 to 5 Important z Ensure that the actual orientation of the original document matches the Original Orientation setting on the Layout Adjustment screen z In the following cases the actual staplin...

Page 168: ...ve the combinations the Z fold is only applied to the larger papers A3 landscape and B4 landscape Output Offset Allows you to select the output destination tray and offset operation Offset Stacking Av...

Page 169: ...above table C3 Finisher C3 Finisher with Booklet Maker 1 Staple 1 Top Right 2 Staples 2 Top 2 Right A4 A4 Cover B5 7 25 x 10 5 8 x 10 8 5 x 11 9 x 11 16K A4 A3 B4 8 46 x 12 4 8 5 x 11 8 5 x 13 8 5 x 1...

Page 170: ...The distance between the two holes of the 2 4 Hole Punch Kit for C3 Finisher is 80 mm for both 2 and 4 holes z The distance between the two holes of the US 2 3 Hole Punch Kit for C3 Finisher is 70 mm...

Page 171: ...ying You cannot use the document feeder with this feature z Specify the orientation of the original document correctly z If the edges of the image are missing slightly move the card inward on the docu...

Page 172: ...l ID Card Copy Reduce Enlarge in the Administrator Guide Reference z For information on how to specify the orientation of a document refer to Original Orientation Specifying the Orientation of Loaded...

Page 173: ...elect Copy on the Services Home screen 2 Select a feature on the Job Assembly screen Build Job Processing Documents Scanned with Different Settings as One Job This feature allows you to apply differen...

Page 174: ...n on features available in Build Job refer to Features that can be set in Build Job P 174 Features that can be set in Build Job Copy Output Reference z For more information refer to Copy Output Specif...

Page 175: ...177 Change Quantity Displays the Change Quantity screen on which you can change the number of copy sets using the numeric keypad Change Settings Displays the Copy screen on which you can change the se...

Page 176: ...ing the next document select this button to scan the next document Note z You can also press the Start button on the control panel to perform the same operation Sample Job When making multiple sets of...

Page 177: ...ed documents is copied on the front side of a separator and the rest of the pages are copied on the paper other than a separator When Pages per Side is set the number of pages 2 pages 4 pages or 8 pag...

Page 178: ...ges of the multiple sheet documents is copied onto another separator Segment Separator Tray Allows you to select the tray which is loaded with paper to be used as a separator Reference z When Bypass i...

Page 179: ...lude the number of the sample set that has already been printed When reducing the quantity specify a value between 1 sample set and the number of copies entered before Note z If you specify 1 as a new...

Page 180: ...ple set is output if the machine is left uninstructed for the period specified in Auto Clear you can set whether or not to start the data remained For more information refer to Tools Common Service Se...

Page 181: ...s copying Note z You can also press the C Clear or Clear All button on the control panel to perform the same operation Last Original Select this button to end scanning documents Next Original Select t...

Page 182: ...nside Area 1 Area 2 or Area 3 screen You can specify up to three areas Reference z Refer to Delete Outside Delete Inside Area 1 Area 2 or Area 3 Screen P 183 Originals When the original document is a...

Page 183: ...of a document You can specify a value in the range from 0 to 432 mm for the width X and the length Y in 1 mm increments Note z Specify the 2 coordinates from the top right corner of the document z Whe...

Page 184: ...for Build Job This feature allows you to call a stored program for Build Job Reference z This feature is the same as Stored Programming Calling a Stored Program Calling a Stored Program for Build Job...

Page 185: ...4 4Fax...

Page 186: ...ction describes the basic fax procedures Step 1 Loading Documents The following two methods are available to load documents Document Feeder z Single sheet z Multiple sheets Document Glass z Single she...

Page 187: ...on the right as follows The document feeder accepts the following number of sheets Important z To avoid paper jams use the document glass for folded or wrinkled documents cut and pasted documents curl...

Page 188: ...der Note z The Confirmation indicator lights up when the document is loaded correctly If the indicator does not light the machine may be detecting the document on the document glass Load the document...

Page 189: ...er Settings Paper Size Settings in the Administrator Guide 1 Open the document cover Important z Ensure that the touch screen is active and then load a document Otherwise the machine may not properly...

Page 190: ...on the Services Home screen Reference z For information on the Simple Fax service refer to Simple Fax P 219 Important z The Fax and Internet Fax services are not available while the Server Fax servic...

Page 191: ...two ways in which address numbers and stored programs are assigned to the one touch buttons Select either of the following Type 1 The buttons 1 to 70 are used for address numbers and they correspond t...

Page 192: ...nd Transmitting to Multiple Recipients P 285 z To specify a line to send a fax when the Additional G3 Port Kit 3 optional is installed refer to Specifying a Line Port P 238 The following describes how...

Page 193: ...on P 236 z For information on the Internet Fax refer to About Internet Fax P 202 z For information on the IP Fax SIP refer to Internet Fax Fax IP Fax SIP Selecting Internet Fax Fax IP Fax SIP P 224 St...

Page 194: ...Auto Clear lapsed without any operation you can set whether or not to continue the job For more information refer to Tools Common Service Settings Other Settings Paused Job Handling in the Administrat...

Page 195: ...witch the screen to be displayed For information on how to drag or flick refer to Touch Screen P 74 z From the drop down menu you can select Scan Fax Internet Fax Jobs and display the desired job If u...

Page 196: ...Stop button on the control panel or Delete on the touch screen 2 Select Delete If Delete does not appear on the screen 1 Press the Job Status button 2 Select the job to cancel Note z Select to return...

Page 197: ...document Note z A previewed image cannot be rotated z When Pages per Side is On the document cannot be previewed For the Pages per Side feature refer to Pages per Side Combining Multiple Pages into On...

Page 198: ...es refer to Tools Fax Service Settings Fax Control Skip Blank Pages in the Administrator Guide z When this screen or the preview screen is displayed and the time of Auto Clear lapsed without any opera...

Page 199: ...re available z Drag or flick the preview area side to side to switch pages z Double tap the previewed image to move to the enlarged view z Tap the preview area to switch whether to display the page sw...

Page 200: ...ze z Drag the thumbnail bar side to side to scroll thumbnails Tap the desired thumbnail to be displayed Cancel Cancels the current job Send Sends the current job Note z Closing a preview screen by sel...

Page 201: ...tion Original Size and Lighten Darken Reference z For each setting refer to Resolution Specifying the Scanning Resolution P 245 Original Size Specifying the Scan Size for the Original P 247 Lighten Da...

Page 202: ...hine as TIFF format attachments to Internet Fax compatible machines Important z The TIFF file profiles that can be processed differ depending on the Internet Fax compatible machine of the recipient Co...

Page 203: ...ervice Important z This feature is available only when the e mail reception method on the fax gateway is set to SMTP Reference z For information on the fax gateway feature refer to Sending Internet Fa...

Page 204: ...are not available for Internet Fax transmission z Starting Rate z Priority Send z Delay Start z Cover Page z Recipient Print Sets z F Code z Remote Folder z Remote Polling z Manual Send z Relay Broadc...

Page 205: ...enter FQDN to the right of the symbol Example local part device domain com z When specifying an IP address enter the IP address with brackets to the right of the symbol Example local part 192 0 2 1 No...

Page 206: ...nnot be used Receiving Internet Fax Reception method When the machine receives e mail from an Internet Fax compatible machine the received document is printed automatically The machine also accepts e...

Page 207: ...led Domain Filtering You can register up to 50 domains as permitted or rejected domains When receiving an e mail the machine checks the Domain Filtering settings If the domain is registered as a rejec...

Page 208: ...ocument on the Internet Fax compatible machine and is forwarded to its destinations If you locate the fax gateway and regular fax machines within an area where the same local rate applies the fax tran...

Page 209: ...s in a Folder P 417 z For information on how to set the Folder Selector feature refer to Tools Fax Service Settings Fax Received Options in the Administrator Guide Forwarding Internet Fax The machine...

Page 210: ...z If the fax you received is a JBIG compressed image and if the Internet Fax profile of the forwarding destination is set to TIFF F the image is converted into MH format when forwarding Also if the In...

Page 211: ...the address in the database register server z Relays request and response from the SIP client proxy server VoIP Gateway VoIP gateway allows the machine to relay fax communications between the IP netw...

Page 212: ...ice using a SIP server in an IP network Intranet communication with a G3 Fax device which does not have a IP Fax SIP features is possible using a VoIP gateway Since SIP server utilizes address transla...

Page 213: ...supported in IP Fax SIP is G3 Direct Fax You can use the Direct Fax feature to fax documents created with your computer applications directly in the same manner as printing Reference z For the Direct...

Page 214: ...e sender s telephone number and select On for Dial In under Tools Fax Service Settings Fax Control Added Service SIP Line to acquire the local telephone number Note z The buttons of some unavailable f...

Page 215: ...111 192 0 2 1 Important z The method to input IP Fax SIP destination differs depending on the fax type of a recipient or the connection configuration For these differences refer to About IP Fax SIP P...

Page 216: ...n such case re enter the recipient z If a problem occurs an error message appears on the touch screen Solve the problem according to the message Reference z If a fax cannot be sent refer to Problem So...

Page 217: ...z While the Server Fax service is enabled the Fax service is detected as not installed even if the Fax Kit 3 optional is installed on the machine During that time therefore fax transmission and recep...

Page 218: ...er When the SMTP protocol is used the available option is Fine 200 dpi only You can specify the following settings of the Server Fax service under Tools System Settings Scan Service Settings Scan Defa...

Page 219: ...screen Note z For the Simple Fax service you can only set Resolution Original Type and 2 Sided Scanning In addition when you use this service Mixed Size Originals is set to On and Transmission Header...

Page 220: ...ton and enter a 4 digit address number Note z If you have entered an incorrect value press the C Clear button and enter the correct value 2 Press the Start button 3 Confirm the destination displayed o...

Page 221: ...art button 3 Confirm the destination displayed on the touch screen and then select Yes Previewing the Read Images during a Simple Fax Job Before sending a fax you can preview the read images while rea...

Page 222: ...rfine 600 dpi Select this option when transmitting documents with extremely fine images 600 x 600 pels 25 4 mm Original Type Selecting the Document Type You can select the type of the original documen...

Page 223: ...nding on the recipient s machine For example when you select 2 Sided Skip Blank Pages to send an A4 fax document image loss may occur in the area where the edge erase amounts is set when the fax is pr...

Page 224: ...ices Home screen 2 Select a feature on the Fax Internet Fax screen Note z Depending on the settings for Fax Screen Default in the System Administration mode the Fax Address Book screen is displayed Fo...

Page 225: ...umbers refer to Tools Setup Add Address Book Entry in the Administrator Guide Important z When the Server Fax service is used for fax transmission the attributes other than Fax Number Name and Index a...

Page 226: ...ss Book screen The methods that appear in the drop down menu depend on the settings in the System Administration mode z You can sort recipients in alphabetical order or registered number order Using t...

Page 227: ...set the starting numbers of address numbers in the System Administration mode For information on how to change the settings refer to Tools Address Book Settings Fax Speed Dial Default in the Administr...

Page 228: ...e z For Advanced Search you can set multiple search entries z For Simple Search you can set a keyword for Name Fax Number or E mail Address When you select Network Entries Important z To display the o...

Page 229: ...ave multiple search entries select Match All Entries AND or Match Any Entry OR from the drop down menu Name Searches with a recipient name as a keyword After you set an advanced search condition selec...

Page 230: ...ng an address from the Address Book for Internet Fax IP Fax SIP make sure that the address does not contain a prohibited domain name If it does it cannot be used Note z To specify multiple recipients...

Page 231: ...istered group dial numbers Select items that you want to specify for a recipient and select Add Note z Select to return to the previous screen or to move to the next screen z Scroll the list by drag o...

Page 232: ...onding fax numbers are correctly registered on the machine For information on how to register address numbers refer to Tools Setup Add Address Book Entry in the Administrator Guide Note z The maximum...

Page 233: ...lect Add New Address 2 Select a method to register a recipient New Enter a new recipient using the keyboard Add From Redial Select a recipient to be registered from the Redial list Note z This item do...

Page 234: ...Next Note z To return to the previous screen select Back 5 Select Name enter a name using the keyboard displayed on the screen and then select Save Reference z For information on how to enter charact...

Page 235: ...z F Code z Relay Broadcast z Billing Day Time Billing Night Time Billing Midnight z Internet Fax Profile z S MIME Certificate ApeosPort Series Models Only Note z To delete the input data and return t...

Page 236: ...umbers 0001 to 0060 while the buttons 61 to 70 M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 to 12 z The Large Size Color UI optional does not suppor...

Page 237: ...ecifying a line port using Line Selection P 239 Specifying a Destination Using the Redial Feature You can specify recipients using the Redial feature Important z When transmission to a certain recipie...

Page 238: ...ach line for a different purpose You can specify a line port using the keyboard screen or Line Selection Important z When transmission to a certain recipient is prohibited in the System Administration...

Page 239: ...on You can specify a line using Line Selection 1 Select Line Selection Note z To display Line Selection the System Administrator setting is required For more information refer to Tools Fax Service Set...

Page 240: ...he DTMF method use specific symbols For information on the DTMF method refer to Remote Folder Using Remote Folder P 267 and Broadcast P 285 Removing Confirming a Recipient You can remove or confirm re...

Page 241: ...the Details screen You can confirm recipients or address numbers Close Menu Hides the pop up menu Details Screen This screen allows you to confirm recipients Starting Rate Allows you to select a commu...

Page 242: ...le reading the next document Lighten Darken Adjusting Fax Density You can adjust fax density from seven levels 1 Use and to adjust a density level 2 Sided Scanning Transmitting 2 sided Originals You c...

Page 243: ...canning screen Reference z Refer to 2 Sided Scanning Screen P 243 2 Sided Scanning Screen 1 Select whether the document is one sided or two sided When 2 Sided or 2 Sided First Page 1 Sided is selected...

Page 244: ...The level of accuracy in which the machine determines whether a page is blank or not differs depending on a document For example if a blank page has background shadows the machine may not determine th...

Page 245: ...nsmission speed Usually we recommend that you select Superfine 400 dpi or lower z Only Fine 200 dpi is available for the Server Fax service Reference z You can specify the resolution for each address...

Page 246: ...ernet Fax screen Reference z For more information refer to 2 Sided Scanning Transmitting 2 sided Originals P 246 Original Type Selecting the Document Type This feature is the same as Original Type on...

Page 247: ...in the Administrator Guide 1 Select Original Size 2 Select any option Auto Detect Detects the document size automatically Detectable only when the Duplex Automatic Document Feeder C1 PC is installed N...

Page 248: ...hat the machine can detect the size of the documents automatically z When loading documents align the top left corners of the documents properly Otherwise a paper jam may occur z The recommended docum...

Page 249: ...of each document Book Faxing Scanning Facing Pages onto Separate Sheets You can scan the left and right pages of a bound document separately to fax them This feature is useful if you want to separatel...

Page 250: ...option when Left Page then Right or Right Page then Left is selected Right Page Only Scans the right page only You can select this option when Left Page then Right or Right Page then Left is selected...

Page 251: ...is rotated or reduced to fit the maximum size When the speed dialing is used the maximum image size will be the size registered in the Address Number When speed dialing is not used the maximum size wi...

Page 252: ...nt glass z Documents suspended by pressing the Stop button z Documents suspended by paper jams z 1 sided documents longer than 600 mm z 2 sided documents longer than 431 8 mm z Documents not fed into...

Page 253: ...tment 253 Fax 4 Lighten Darken Adjusting Fax Density Reference z This feature is the same as Lighten Darken on the Fax Internet Fax screen For more information refer to Lighten Darken Adjusting Fax De...

Page 254: ...s and Delivery Receipts Selecting Delivery Receipts allows you to check whether or not the Internet Fax you sent was delivered successfully to the recipient s folder Selecting Read Receipts allows you...

Page 255: ...he procedure is the same for the Delivery Receipts feature 1 Select Acknowledgement Report 2 Select any option Confirmation Options Off No Transmission Report is printed On A Transmission Report is au...

Page 256: ...e Administrator Guide z You can change the default mode of Starting Rate in the System Administration mode For information on how to change the default mode refer to Tools Fax Service Settings Fax Def...

Page 257: ...call once the line is connected For information on line trouble and call charges contact your telephone company z If you select Forced 4800 bps the transmission time may be longer because transmission...

Page 258: ...etting applies to transmission from the Server Fax server to a final destination but not from the machine to the Server Fax server z Priority Send can be set in combination with Delay Start If both fe...

Page 259: ...ax cannot be sent at the specified time because for example the telephone line is busy it will be sent as soon as the line becomes available Specific Time Displays the Delay Start Specific Time screen...

Page 260: ...nformation on how to set the time refer to Tools Common Service Settings Machine Clock Timers in the Administrator Guide z The recipient name is only added if it has been registered in the address num...

Page 261: ...for the Server Fax service z When Transmission Header Text is set the header information is not printed on the cover page z You cannot use the Cover Page feature for Broadcast transmission using the n...

Page 262: ...out the Cover Page To When an address number is used the recipient name registered for the address number is printed This field is blank if no recipient name is registered for the address number Recip...

Page 263: ...displayed keyboard Reference z For information on how to enter characters refer to Entering Text P 77 Note z If no subject is entered the following will be automatically entered as a subject Internet...

Page 264: ...ters can be entered You can also select Add Comment to select a registered comment and edit it Reference z For information on how to enter characters refer to Entering Text P 77 Add Comment Allows you...

Page 265: ...up Add Fax Comment in the Administrator Guide Recipient Print Sets Printing Multiple Sets at the Remote Machine This feature allows you to print multiple sets of a fax document at the remote machine N...

Page 266: ...o 4 pages You can specify a value for Pages per Side in the range from 2 to 9 Important z If the length of each resultant page is too long the output data may be split on the recipient s machine z If...

Page 267: ...folder number and passcode of the remote folder The retrieved file is stored in a folder on the machine When a file is received in a folder the Data indicator lights up and a Folder Report is printed...

Page 268: ...enter a 3 digit folder number of the remote machine using the numeric keypad Folder Passcode Select the Folder Passcode box and enter the 4 digit passcode of the remote folder using the numeric keypad...

Page 269: ...ecure Polling feature On Enables the Secure Polling feature Enter a folder number in Remote Folder Number Remote Folder Number Select the Remote Folder Number box and enter a 3 digit folder number of...

Page 270: ...resses that was standardized by the ITU T The F Code feature enables various features to be used with transmission among F Code compatible machines regardless of their manufacturers When using F Code...

Page 271: ...machine to perform secure polling for a folder on a remote machine obtain the F code sub address and password of the target folder If you use a remote machine to perform secure polling for a folder o...

Page 272: ...sion is used Enter the F Code F Code Select the F Code box and enter the F code using the displayed keyboard or the numeric keypad Note z You can enter up to 20 digits for the F Code Password Select t...

Page 273: ...ect the More Options tab to display the More Options screen 2 Select Remote Polling 3 Select Poll a Remote Device 4 Select Save 5 Select the Fax Internet Fax Options tab to display the Fax Internet Fa...

Page 274: ...On Enables the Secure Polling feature F Code Select the F Code box and enter the F code using the displayed keyboard or the numeric keypad Note z You can enter up to 20 digits for the F Code Password...

Page 275: ...est size becomes the maximum image size Reference z You can set an Internet Fax profile for each address number For information on how to register address numbers refer to Tools Setup Add Address Book...

Page 276: ...t the images Encryption Sending Internet Fax Encrypted by S MIME You can send Internet Fax encrypted by S MIME When sending encrypted Internet Fax select an e mail address associated with a certificat...

Page 277: ...cipient s machine in advance For information on certificates refer to Encryption and Digital Signature Settings Configuration of E mail Encryption Digital Signature in the Administrator Guide z When D...

Page 278: ...the remote machine z This feature is not available for the Server Fax service z When you specify polling in combination with Delay Start on the Fax Internet Fax Options screen you can retrieve a file...

Page 279: ...bles the Remote Polling feature Poll a Remote Device Enables the Remote Polling feature 3 Specify a destination and then press the Start button Secure Polling DTMF Method 1 Select the keyboard button...

Page 280: ...t the More Options tab to display the More Options screen 4 Select Remote Polling 5 Select Poll a Remote Device 6 Select Save Off Disables the Secure Polling feature Poll a Remote Device Enables the S...

Page 281: ...e that a Remote Machine can Retrieve Store for Polling is a feature that store a file on your machine so that a remote machine can retrieve it from your machine The following two methods are available...

Page 282: ...Create Folder in the Administrator Guide Save in z When Store for Free Polling is selected Public Folder is displayed Selecting this button displays the Public Folder screen Reference z Refer to Publ...

Page 283: ...e On hook Confirming Remote Machine Response Prior to Transmission Use this feature when using Manual Send Manual Send is the transmission method that allows you to send a fax after you make a phone c...

Page 284: ...ly such as Facsimile Information Services Entering a destination Use alphanumeric characters to specify a destination Note z Some touch tone services may not be available even if you set your telephon...

Page 285: ...ecting Line Selection in the Fax Internet Fax screen a fax job will be transmitted in the setting of Line Selection For more information refer to Specifying a line port using Line Selection P 239 z Th...

Page 286: ...tted to one relay station and from there to multiple recipients When you transmit documents over a long distance to many recipients using Relay Broadcast can save on transmission cost Furthermore mult...

Page 287: ...receiver 1 Select the keyboard button to display the keyboard on the touch screen and enter in the following format z Password A pre registered two digit number Note z By default no password is set F...

Page 288: ...Relay Broadcast Note z You can specify up to 20 locations for relay recipients 3 Press the Start button Manual Send Transmitting with picking up the receiver or on hook 1 Select the More Options tab t...

Page 289: ...z Confirm the F code sub address and password of the target relay station 1 Select the Fax Internet Fax Options tab to display the Fax Internet Fax Options screen 2 Select F Code 3 Select On 4 Select...

Page 290: ...he password using the numeric keypad Remote Relay Broadcast Performing Relay Broadcast to Remote Locations The Remote Relay Broadcast feature combines two or more Relay Broadcast operations and use Br...

Page 291: ...entations provided with them Note z You can specify any machine that supports our DTMF method feature Auto Send Transmitting without picking up the receiver 1 Select the keyboard button to display the...

Page 292: ...erform Multiple Relay Broadcast 3 Press the Start button Manual Send Transmitting with picking up the receiver or on hook 1 Select the More Options tab to display the More Options screen 2 Pick up the...

Page 293: ...station and a relay station we recommend that you use the fax signal method 1 Select the Fax Internet Fax Options tab to display the Fax Internet Fax Options screen 2 Select F Code 3 Select On 4 Selec...

Page 294: ...elay station When the primary relay station ID is set the initiating station is notified of the results of the Remote Relay Broadcast When the primary relay station ID is 00 or 000 the initiating stat...

Page 295: ...tered fax numbers to be rejected z Rejecting faxes from unknown fax numbers The machine rejects faxes when the G3 ID is not sent from the sender s machine G3 ID contains a phone number and other infor...

Page 296: ...tically receives a fax after it rings for a certain period of time When the machine automatically switches between a call and fax reception When there is an incoming fax the machine automatically rece...

Page 297: ...Report lists the folder number and folder name To receive files in a folder using the F Code method notify the sender of the following information F Code sub address 0 to designate F Code transmission...

Page 298: ...ation Selecting More Characters on the screen displays symbols Note z When the line type is set to a tone line Tone is not displayed on the screen If you want to send tones or to use the touch tone se...

Page 299: ...csimile information service z You can use the numeric keypad address numbers or one touch buttons to specify the call destination but cannot use the Address Book z You can use the keyboard displayed o...

Page 300: ...Fax 300 Fax 4...

Page 301: ...5 5Scan...

Page 302: ...z Single sheet z Bound documents such as books Important z Precautions for scanning from a computer When you are away from the machine to operate a computer with the documents left on the machine othe...

Page 303: ...gs in the System Administration mode For information on paper size settings refer to Tools Common Service Settings Other Settings Paper Size Settings in the Administrator Guide The document feeder acc...

Page 304: ...feeder Note z The Confirmation indicator lights up when the document is loaded correctly If the indicator does not light the machine may be detecting a document on the document glass Load the document...

Page 305: ...efer to Original Size Specifying a Scan Size P 399 z The standard document sizes that can be detected automatically depend on Paper Size Settings in the System Administration mode For information on t...

Page 306: ...etup Create Folder in the Administrator Guide Network Scanning Scans a document using a job template created on CentreWare Internet Services Reference z For information on how to create a job template...

Page 307: ...k Timers Date The following describes how to store scanned data into a folder as an example 1 Press the Services Home button Scan Service File Format can be Selected When File Format PDF Docu Work s X...

Page 308: ...Scan 308 Scan 5 2 Select Store to Folder 3 If the previous settings still remain press the Clear All button 4 Specify a folder to save the data in...

Page 309: ...Store Send Link P 384 z Network Scanning P 356 z Store to WSD P 387 Note z WSD stands for Web Services on Devices Step 3 Starting the Scan Job The following describes how to start a scan job Reference...

Page 310: ...maximum number of pages stored for a scan document refer to Tools Scan Service Settings Other Settings Maximum Stored Pages in the Administrator Guide 2 While documents are being scanned select Next O...

Page 311: ...information on how to drag or flick refer to Touch Screen P 74 z From the drop down menu you can select Scan Fax Internet Fax Jobs and display the desired job Step 5 Saving the Scanned Data When you...

Page 312: ...Scan 312 Scan 5 Import using CentreWare Internet Services Use CentreWare Internet Services Reference z Refer to Importing Using CentreWare Internet Services P 532...

Page 313: ...s available during scanning Stopping the Scan Job To cancel scanning a document use the following procedure 1 Press either the Stop button on the control panel or Delete on the touch screen 2 Select D...

Page 314: ...screen is displayed and the first page of the lastly read document is displayed Note z When Store to Folder or Store to USB is selected Save Last Original is displayed instead of Send Last Original z...

Page 315: ...umbnail view the following operations are available z Drag or flick the preview area up and down to switch pages z Tap a thumbnail to move to the entire view Reference z For information on how to drag...

Page 316: ...format and Auto Upright Orientation is set for Page Orientation the message regarding Auto Upright Orientation is displayed When PDF DocuWorks or XPS is selected for file format the items which are no...

Page 317: ...played z Double tap the previewed image to change the ratio of the image size z Tap the preview area to switch whether to display the slider or thumbnail bar z Drag the slider to change the ratio of t...

Page 318: ...eview screen by selecting Close returns to step1 When Store to Folder or Store to USB is selected selecting Save Last Original saves a job When E mail Store Send Link or Scan to PC is selected selecti...

Page 319: ...z Color Scanning Selecting an Output Color P 338 z Original Type Selecting the Document Type P 341 z Resolution Specifying a Scanning Resolution P 396 z Image Options Adjusting Scan Density and Image...

Page 320: ...n in the Administrator Guide z You can set First Tab or Address Book for the screen displayed when you select E mail on the Services Home screen For more information refer to Tools Scan Service Settin...

Page 321: ...mail address associated with a certificate for S MIME need to be registered in the Address Book in advance Reference z For more information refer to Tools Setup Add Address Book Entry in the Administr...

Page 322: ...tion mode Public Entries Displays the local address list Reference z Refer to When Public Entries is Selected P 323 Network Entries Searches recipients in the remote address list Note z This feature i...

Page 323: ...thumbnail 15 items Displays the list of speed dials Name E mail Address Lists names and their e mail addresses button Displays detailed information on the recipient Go to Enter an address number using...

Page 324: ...ddress or Custom Item For more information refer to the help of CentreWare Internet Services Reference z The items to show on the drop down menu can be changed For more information refer to Tools Addr...

Page 325: ...anced search condition select the box to display the screen for entering the keyword Up to 128 characters are allowed Example myhost example com Custom Item Searches with a custom item as a keyword Af...

Page 326: ...nts in the local address list Reference z Refer to When Search Public or Search Network is Selected P 328 Search Network Searches recipients in the remote address list Note z To search for a recipient...

Page 327: ...Touch Screen P 74 z You can sort recipients in alphabetical order or registered number order Name E mail Address Lists names and their e mail addresses To Sets the selected address as a recipient Cc S...

Page 328: ...eld for Name under Keyword displays the screen for entering the keyword Up to 32 characters are allowed Example John Smith E mail Address Searches with an e mail address as a keyword Selecting the fie...

Page 329: ...information refer to Tools Connectivity Network Setup Remote Authentication Directory Service in the Administrator Guide Keyword Select a keyword item and then enter the keyword Search The search star...

Page 330: ...selected 3 Select a recipient to be registered 4 Select Next Note z To return to the previous screen select Back 5 Select Name enter a name using the keyboard displayed on the screen and then select S...

Page 331: ...stered Note z To return to the previous screen select Back Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify the e mail address the name of the user who ca...

Page 332: ...the E mail Options screen the screen switches to the E mail screen automatically 1 Press a one touch button Confirm that the recipient e mail address specified with the one touch button is displayed o...

Page 333: ...ries or Network Entries For more information refer to Tools Address Book Settings in the Administrator Guide Entering the Full E mail Address 1 Select New Recipient 2 Enter the full e mail address wit...

Page 334: ...address Add Me Adding the Sender s Address The sender s address can be added to To Cc or Bcc 1 Select Add Me 2 Select any option To Adds the sender s address to To Cc Adds the sender s address to Cc B...

Page 335: ...r edit the recipient Note z The recipient cannot be edited depending on the settings in the System Administration mode Reference z Refer to Edit Recipient Screen P 335 Close Menu Hides the pop up menu...

Page 336: ...ption and Digital Signature Settings Configuration of E mail Encryption Digital Signature in the Administrator Guide From Setting the Sender s Address Specify a sender s e mail address You can specify...

Page 337: ...of the e mail address refer to New Recipient Specifying an E mail Address P 332 Close Menu Hides the pop up menu Subject Setting the Subject You can specify the e mail subject using the following proc...

Page 338: ...eview 2 The message screen will be displayed Configure each settings and press the Start button 3 Preview the scanned images after the document is scanned Color Scanning Selecting an Output Color You...

Page 339: ...document in grayscale Adds shades to monochrome creating intermediate tones that change gradually Suited to documents containing gradations that cannot be reproduced with monochrome 2 color tone 2 Sid...

Page 340: ...h sides of the 2 sided document are in the same orientation z Head to Toe Select this option when both sides of the 2 sided document are in opposite orientations Original Orientation Specify the orien...

Page 341: ...optimum quality Text Select this option when scanning text clearly Photo Select this option when scanning photos Note z Photo is not selectable when Searchable Text is set to Searchable on the File Fo...

Page 342: ...following software is required z DocuWorks 4 0 or later z DocuWorks Viewer Light 4 0 or later z DocuWorks Viewer Light for Web 4 0 or later More Displays the File Format screen Reference z Refer to Fi...

Page 343: ...ce formats other than doc or xls are not available for this feature z This feature utilizes the OCR Optical Character Recognition technology Depending on the original conditions an error in recognitio...

Page 344: ...ression Important z If you use the E mail or Scan to PC service to scan a document with MRC High Compression enabled the image quality of the scanned data may differ from when you use CentreWare Inter...

Page 345: ...or later z DocuWorks Viewer Light for Web 5 1 or later Add Thumbnail Allows you to attach thumbnails to DocuWorks and XPS files when DocuWorks or XPS is selected A thumbnail is a reduced small file si...

Page 346: ...ficate of the machine is used for PDF digital signature A user certificate cannot be used for the digital signature z This feature is supported only by the ApeosPort series models Optimize For Quick W...

Page 347: ...hether to perform character recognition in PDF and DocuWorks files 1 Select any option Language of the Original Allows you to select a language to identify the text on the original document Note z Thi...

Page 348: ...mat PDF Security Screen This screen allows you to encrypt a PDF file with a password and assign the access privileges for the file operation 1 Select any option Off The file is not encrypted and no ac...

Page 349: ...You can enter a password with up to 32 characters Permissions Displays the PDF Security Permissions screen Reference z Refer to PDF Security Permissions Screen P 349 PDF Security Permissions Screen Th...

Page 350: ...ng and Extraction Displays the Allow Contents Copying and Extraction screen Specify whether to allow copying the file contents such as text and images Text Editing by Screen Reader Displays the Text E...

Page 351: ...ob flow on the machine the same certificate was selected redundantly z The certificate data was obtained from an LDAP server and the same certificate was selected redundantly Digital Certificate V5 or...

Page 352: ...h privileges are assigned Note z You can specify up to 50 parties to whom the encrypted file is disclosed on the DocuWorks Security Certificate screen z This feature is supported only by the ApeosPort...

Page 353: ...l Address Displays the list of names registered numbers and E mail addresses Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list button Certificate...

Page 354: ...the remote address list Note z To display Search Network prior settings are required in the System Administration mode button Displays the Certificate Details screen Certificate information such as is...

Page 355: ...ge areas of the original document Text Settings Screen This screen allows you to select a language to identify the text on the original document and a font to be used for the recognized text Language...

Page 356: ...es available on the Network Scanning tab Note z If characters not supported by the machine are used in names or descriptions of job templates the characters will not be displayed or will be garbled on...

Page 357: ...is displayed only when the description has been added to a job template Update Templates Refreshes the information If a created job template has not been displayed selecting Update Templates will dis...

Page 358: ...58 Scan 5 File Format Selecting a File Format for Output Data You can select a file format for output data Reference z For more information refer to File Format Selecting a File Format for Output Data...

Page 359: ...er s information such as the user name or storage location of the scanned document is automatically determined and displayed Reference z You can customize the layout of the features displayed on the S...

Page 360: ...t UNC stands for Universal Naming Convention and its format is as follows host name shared name directory name Address Book The following describes the Address Book When you select a recipient using t...

Page 361: ...the setting of Address Book Type in the System Administration mode Reference z For information on how to set the Address book type refer to Tools Address Book Settings Address Book Type in the Adminis...

Page 362: ...ed from list five items or thumbnail 15 items Name Lists recipient names and protocols button Allows you to confirm information such as Name and Server Name IP Address on the screen displayed Go to En...

Page 363: ...g the Address Book Type 2 1 Select Address Book 2 Select the destination to store the data in Note z To switch the Address Book entry type select List all public entries or Retrieve entries using inde...

Page 364: ...and protocols Add Adds a selected recipient to the Save in box Save in Displays a selected recipient Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the...

Page 365: ...cannot be selected if no location is specified on the First Tab screen When New is selected 3 Select a transfer protocol Reference z For more information on Transfer Protocol refer to Transfer Protoco...

Page 366: ...elect Next Note z To return to the previous screen select Back When Add from current location is selected 3 Select an item to set and set if you change a setting Note z Transfer Protocol cannot be cha...

Page 367: ...ter a single alphanumeric index character for use as a keyword to search with the Address Book Reference z For information on how to enter characters refer to Entering Text P 77 8 When you change the...

Page 368: ...le the buttons M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 and 2 z Type 2 The buttons 1 to 60 are used for address numbers and they correspond to t...

Page 369: ...ch Screen P 74 Save in Shows the current location in the hierarchy Add to Address Book Displays the Add to Address Book screen Reference z Refer to Add to Address Book Screen P 369 Previous Allows you...

Page 370: ...Screen Keyboard Enter information in the fields provided for the selected protocol to specify a forwarding destination Note z When you select Login to Remote Accounts for Login Type and select Enabled...

Page 371: ...ansfer Protocol Enter a server name or IP address When the save location is in the DFS namespace on Windows enter a domain name or server name Up to 64 characters are allowed The following are example...

Page 372: ...an use the Scan to My Folder feature again by selecting Scan to My Folder for Transfer Protocol For FTP Example mydoc Scan For SMB Example mydoc Scan Save in This option is displayed when you select S...

Page 373: ...utput Color You can set the output color to scan a document Reference z For more information refer to Color Scanning Selecting an Output Color P 338 2 Sided Scanning Scanning Both Sides of a Document...

Page 374: ...y for some models z Original Type Photo Text Text z Color Space sRGB z Resolution 200dpi 300dpi z Reduce Enlarge 100 Reference z You need to create a folder in advance For more information on how to c...

Page 375: ...y the output color to scan a document Reference z For more information refer to Color Scanning Selecting an Output Color P 338 2 Sided Scanning Scanning Both Sides of a Document You can automatically...

Page 376: ...of up to 128 GB z Commercially available Memory Card Reader with single slot 1 can be used for Media Print feature but its safe performance is not guaranteed When a Memory Card Reader with multi slot...

Page 377: ...available Memory Card Reader is inserted into the USB memory slot of the machine It is the same if no media is inserted into the Memory Card Reader z If a commercially available Memory Card Reader is...

Page 378: ...Appears 1 Press the Services Home button 2 Select Store to USB on the Services Home screen Note z WSD stands for Web Services on Devices 3 The Store to USB screen appears When the Media Print Photos...

Page 379: ...or Web Services on Devices 3 The Store to USB screen appears When the Screen Display Does Not Change 1 If any screen other than the Services Home screen is displayed press the Services Home button 2 S...

Page 380: ...he effect of electrical noise or an electrical discharge z When a fault or failure occurs during operation z If the USB memory device receives mechanical damage z We assume no responsibility for any d...

Page 381: ...hese folders either z Folder names which include characters that the machine does not support may not be correctly displayed If you specify the folders as file storage locations an error occurs For mo...

Page 382: ...Details 3 The folder and file names in all directories to be saved are displayed Preview Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document...

Page 383: ...tion refer to 2 Sided Scanning Scanning Both Sides of a Document P 339 Original Type Selecting the Document Type You can select the type of the document Reference z For more information refer to Origi...

Page 384: ...scanned data stored in the machine Note z The Store Send Link service does not provide features to manage documents such as backing up restoring files deleting all data at one time listing files or d...

Page 385: ...Reference from XXX where XXX is the host name of the machine To set a user defined subject 1 Select Subject 2 Enter a subject with up to 128 characters using the displayed keyboard Reference z For inf...

Page 386: ...g the document Reference z For more information refer to Preview Previewing the Scanned Images during a Scan Job P 338 File Format Selecting a File Format for Output Data You can select a file format...

Page 387: ...Store to WSD may not appear on the Services Home screen for some models For more information refer to Scanner Environment Settings Configuration of Store to WSD in the Administrator Guide z This feat...

Page 388: ...the machine by sending a request from a network computer Note z WSD stands for Web Services on Devices 1 Select Computer 2 Load the document on the document glass or in the document feeder and select...

Page 389: ...ettings as necessary and then click Scan 5 After being scanned the scanned data is forwarded to the specified computer 6 Store to WSD Remove Your Originals screen appears on the touch screen after a s...

Page 390: ...with the intended use List of Computers Lists destination and URL Note z Select from among 5 kinds of processing methods Scan to PC Scan for Print to PC Scan for E mail to PC Scan for Fax to PC Scan...

Page 391: ...z WSD stands for Web Services on Devices 2 Select a feature on the Advanced Settings screen Note z To activate Color Space a prior setting must be made in the System Administration mode For informatio...

Page 392: ...a color photograph This feature is available only when Color Scanning is set to Color Important z You cannot use the document feeder with this feature z When this feature is enabled the Shadow Suppre...

Page 393: ...m five levels between Sharpen and Soften Selecting an upper cell on the bar makes the contours of images sharper and selecting a lower cell makes softer Image Enhancement Erasing the Background Color...

Page 394: ...r cell on the bar makes the difference between light and dark areas greater light areas become lighter and dark areas darker In contrast selecting a lower cell on the bar makes the difference between...

Page 395: ...t conforms to sYCC Device Color Space Documents are scanned based on the original color representation color space of the machine Recommended for advanced color processing using high quality color Not...

Page 396: ...n select E mail Store to Folder Network Scanning Scan to PC Store Send Link or Store to USB Note z WSD stands for Web Services on Devices 2 Select a feature on the Layout Adjustment screen Resolution...

Page 397: ...e File Format screen 2 Sided Scanning Scanning Both Sides of a Document You can automatically scan both sides of a 2 sided document To scan the both sides in the same orientation set the binding style...

Page 398: ...s both pages in page order Left Page Only Scans the left page only in page order You can select this option when Left Page then Right or Right Page then Left is selected Right Page Only Scans the righ...

Page 399: ...for the X and Y directions Auto Detect Detects the document size automatically The following table shows the document sizes that can be detected automatically Detectable only when the Duplex Automatic...

Page 400: ...ents with the respective sizes and copy You can also specify a size to scan different size documents with the same size Important z When you select 2 Sided in 2 Sided Scanning to scan A3 documents set...

Page 401: ...ment feeder Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder Always select Sideways Images when the top of th...

Page 402: ...oaded document You can specify the edge width to erase in the range from 0 to 50 mm in 1 mm increments Center Erases the shadow in the center of facing pages of a bound document You can specify the ce...

Page 403: ...Reduce Enlarge 2 Select any option Proportional Allows you to select a preset ratio or enter a value in the range from 25 to 400 in 1 increments Use the numeric keypad or and to enter a value z Variab...

Page 404: ...tion of the Loaded Documents This feature allows you specify the orientation of the loaded document Note z If the Original Orientation setting differs from the actual document orientation the machine...

Page 405: ...r Network Scanning Scan to PC Store Send Link or Store to USB Note z WSD stands for Web Services on Devices 2 Select a feature on the E mail Options Filing Options screen Note z The features displayed...

Page 406: ...ead Receipts Specifying Read Receipts When using the E mail service you can receive read receipts from e mail recipients This feature is available only when recipients support the MDN feature Note z R...

Page 407: ...receipts Split Send Sending in Sections When using the E mail service and the size of the data to be attached is large you can split the data at page breaks or by a certain data size and then send th...

Page 408: ...Scan to PC or Store Send Link service the file name is set by the system administrator When you select the Network Scanning service the file name is DOC The extension depends on the setting in File Fo...

Page 409: ...characters can be entered as a file name for the Network Scanning service Reply To Specifying a Reply Address When using the E mail service you can specify the address for reply 1 Select Reply To 2 E...

Page 410: ...e file name conflicts with another file stored in the destination 1 Select File Name Conflict 2 Select any option Do Not Save Cancels the job without saving the file Rename New File Automatically chan...

Page 411: ...encrypted from the Address Book Note z You can change the default value of E mail Encryption in the System Administration mode For information on how to change the default value refer to Tools Scan S...

Page 412: ...cters refer to Entering Text P 77 Password You can enter the password for a destination server Note z This feature is displayed only when Network Scanning is selected on the Services Home screen 1 Sel...

Page 413: ...6 6Send from Folder...

Page 414: ...following describes how to select features on the Send from Folder screen Note z The features displayed on the screen depend on your machine configuration 1 Press the Services Home button 2 Select Sen...

Page 415: ...nce z For information on the File List screen refer to Checking Operating Files in a Folder P 417 Step 4 Operating Files in a Folder The following shows the reference sections for operations available...

Page 416: ...s in the Administrator Guide 1 Select a folder on the Send from Folder screen Note z Select to return to the previous screen or to move to the next screen z Scroll the list by drag or flick operation...

Page 417: ...z When selecting print files Job Flow Settings cannot be selected for some models 1 Select a folder on the Send from Folder screen Note z Select to return to the previous screen or to move to the nex...

Page 418: ...by selecting either File Name or Date Time z In the list view an icon is displayed at the left of each file name to show the file type z Scan file z Print file z File for Secure Polling z IP Fax SIP f...

Page 419: ...the files in the folder To deselect all the files select this button again while all the files are being selected Delete Deletes the selected files in the folder File Details Preview Previews the sele...

Page 420: ...rome images with high gradation levels may appear bluish when previewed z When the Image Log Control feature is used it may take more time than expected to preview a file 1 Select a file on the Folder...

Page 421: ...s displayed z When the page switching buttons are displayed z When the thumbnail bar is displayed In the entire view the following operations are available z Drag or flick the preview area side to sid...

Page 422: ...the preview area to switch whether to display the slider or thumbnail bar z Drag the slider to change the ratio of the image size z Drag the thumbnail bar side to side to scroll thumbnails Tap the de...

Page 423: ...s separate files Reference z For information on Print and Batch Print refer to Print P 423 and Batch Print P 424 3 Select any option Enter the number of print sets using the numeric keypad if necessar...

Page 424: ...e number of print sets Print Prints the selected file Batch Print Allows you to set batch printing You can print multiple files as one file Up to 100 files can be bound in the selected order Note z Fo...

Page 425: ...gs of stapling and hole punching refer to When stapling punching holes P 425 File Details Displays the File Details screen Select a file from the list to check its preview image Reference z For inform...

Page 426: ...original document matches the Original Orientation setting in Edge Erase or in 2 Sided Scanning on the Layout Adjustment screen Original Original Orientation Stapling Position Punching Position Repor...

Page 427: ...d in Send from Folder can only be used edited duplicated deleted through the folder where the job flow is created This type of job flow is not displayed on the Create Job Flow Sheet screen When the Au...

Page 428: ...ings 3 Select any option Auto Start This sets auto start of the job flow for files stored in the folder The job flow automatically starts when a file is stored Start Current Job Flow Select files in t...

Page 429: ...e link between the folder and its job flow sheet Note z Linking delinking and auto start settings can be also performed when you create a folder 1 Select a job flow sheet to link to Important z Select...

Page 430: ...by Name Searches for job flows that partially match the entry The machine searches through job flow sheet names that were registered upon each job flow sheet creation The entry can be up to 128 chara...

Page 431: ...s displayed Reference z Displayed job flow sheets may vary depending on the Authentication feature For more information refer to Authentication and Accounting Features Authentication for Job Flow Shee...

Page 432: ...Settings screen appears You can temporarily change the settings Search by Name Searches for job flows that partially match the entry The machine searches through job flow names that were registered u...

Page 433: ...ce z Refer to Sheet Filtering Screen P 431 Job Flow Restrictions A job flow sheet can be used by only one user can be shared by multiple users or can be used for only certain folders Job flow restrict...

Page 434: ...Send from Folder 434 Send from Folder 6...

Page 435: ...7 7Job Flow Sheets...

Page 436: ...refer to Configuring Starting Job Flow P 427 To create and register a job flow sheet use a computer Note z To create a job flow sheet use Device Setup Tool You can download Device Setup Tool from our...

Page 437: ...efer to Selecting Changing a Job Flow Sheet P 438 Step 4 Starting the Job Flow Sheet 1 Load a document Note z A job flow with an application linked does not require you to load a document 2 Press the...

Page 438: ...ity Network Setup Port Settings in the Administrator Guide 1 Select a job flow sheet Note z Displayed job flow sheets may vary depending on the settings of the Authentication feature For more informat...

Page 439: ...eset keywords if they have been registered in the System Administration mode Select Keyword Displays the Select Keyword screen Select a keyword registered in the System Administration mode to search f...

Page 440: ...of the previous group Next Group Displays the items of the next group Add E mail Recipient Adds recipients for the e mail Sheet Filtering Screen This screen allows you to filter the job flow sheets d...

Page 441: ...Sheets 7 2 Select the filtering conditions and select Save Owner Select the owner of job flow sheets to filter Target Select the target of job flow sheets to filter Note z Job flow sheets whose Target...

Page 442: ...Job Flow Sheets 442 Job Flow Sheets 7...

Page 443: ...8 8Stored Programming...

Page 444: ...feature but a flow of settings configured on multiple screens For example this service is available when you want to record a procedure starting from pressing the Machine Status button to displaying...

Page 445: ...d programs on the Stored Programming screen 1 Press the Services Home button 2 Select Setup 3 Select Stored Programming 4 Select a feature Store Register a stored program Reference z Refer to Register...

Page 446: ...after a stored program is registered the program s content also changes Note z Services using System Settings Job Flow Sheet Network Scanning or Address Book cannot be registered z The registering pr...

Page 447: ...the name becomes No Name Reference z For information on how to name a registered stored program refer to Entering Changing a Stored Program Name P 450 Notes and Restrictions on Registering Stored Prog...

Page 448: ...plications buttons on the Services Home screen ApeosPort Series Models only The Custom button to which the Network Scanning or Job Flow Sheets service is assigned ApeosPort Series Models only The Addr...

Page 449: ...eing registered z Press the Interrupt button to cancel registration Reference z You can change the volume of the sound that notifies that a stored program is being registered For information on the se...

Page 450: ...Cancel Cancels deleting the stored program Entering Changing a Stored Program Name The following describes how to enter or change the name of a stored program Up to 36 characters are allowed for a sto...

Page 451: ...ssign Change Icon 2 Select the number to assign or change an icon Note z Select to return to the previous screen or to move to the next screen z Scroll the list by drag or flick operation to switch th...

Page 452: ...flick operation to switch the screen to be displayed For information on how to drag or flick refer to Touch Screen P 74 z After the stored program has been called the machine sounds an audible tone If...

Page 453: ...e Note z You can only select registered numbers z After the stored program has been called the machine sounds an audible tone If a failure occurs the machine sounds a fault tone Reference z For inform...

Page 454: ...Stored Programming 454 Stored Programming 8...

Page 455: ...9 9Web Applications...

Page 456: ...playing the web application screen on the machine z Storing scanned documents directly in a web application folder z Printing a file directly that is stored on a remote server Note z The web applicati...

Page 457: ...on how to register an access destination referto Tools Web Applications Service Setup Server Setup in the Administrator Guide 1 Press the Services Home button 2 Select Web Applications Note z WSD stan...

Page 458: ...Web Applications 458 Web Applications 9 Close Menu Hides the pop up menu...

Page 459: ...s how to access the applications by simply selecting the buttons Reference z For information on how to assign buttons displayed on the Services Home screen refer to Tools Common Service Settings Scree...

Page 460: ...Web Applications 460 Web Applications 9...

Page 461: ...10 10Media Print Text and Photos...

Page 462: ...lly available Memory Card Reader with single slot 1 can be used for Media Print feature text photo but its safe performance is not guaranteed When a Memory Card Reader with multi slot 2 is used only o...

Page 463: ...folder structure Note z XPS stands for XML Paper Specification z In the Media Print Photos mode only 8 characters can be recognized as a file name In the Media Print Text mode up to 255 characters ca...

Page 464: ...12 FAT16 FAT32 only z When you print a PDF file using Media Print PDF Bridge is selected regardless of the Print Processing Mode setting in PDF Direct Print Reference z For more information on Print P...

Page 465: ...he screen status will be one of the above even when a USB memory device in which only encrypted data is stored is inserted or USB memory device in unsupported format is inserted In such case a warning...

Page 466: ...When the Store to USB Screen Appears 1 Press the Services Home button 2 Select Media Print Text or Media Print Photos on the Services Home screen Note z WSD Stands for Web Service on Devices 3 The Me...

Page 467: ...When the Media Print Photos Screen Appears Select a feature on the Media Print Photos screen When the Screen Display Does Not Change 1 If any screen other than the Services Home screen is displayed p...

Page 468: ...hen disconnecting connecting the USB memory device by methods other than described in this guide z When receiving the effect of electrical noise or an electrical discharge z When a fault or failure oc...

Page 469: ...menu displayed when selecting files you can cancel the selection or display the details z Select to return to the previous screen or to move to the next screen z Scroll the list by drag or flick opera...

Page 470: ...selected To deselect the file select the file again while the file is selected highlighted z If a folder or file name has more than 170 characters long the folder or file name is not displayed z Fold...

Page 471: ...Media Print Text 471 Media Print Text and Photos 10 Next Allows you to move to the lower directory Note z This button is available when a folder is selected...

Page 472: ...menu displayed when selecting files you can cancel the selection or display the details z Select to return to the previous screen or to move to the next screen z Scroll the list by drag or flick opera...

Page 473: ...lighted List Displays a list of files with their names and stored dates and times Note z You can sort the list in ascending or descending order by selecting Name or Date Time The number of files selec...

Page 474: ...s 10 Selecting the Printing Options You can set the printing options on the Media Print Text or Media Print Photos and Advanced Settings tabs By default pressing the Custom 3 Review button on the cont...

Page 475: ...ore and select the tray on the displayed screen When you select More and then Bypass you can set Paper Size and Paper Type z Paper Size Select the paper size to be used from the list SRA3 A3 B4 A4 A4...

Page 476: ...ray in which any of the following sizes of paper is loaded A3 B4 A4 A4 B5 B5 A5 A5 8 5 x 11 8 5 x 11 8 5 x 14 11 x 17 z When you select Auto Select the machine automatically selects a tray that contai...

Page 477: ...e Index Print check box will be effective To change these settings deselect the Index Print check box change the print settings and then perform Index Print The setting values return to the defaults i...

Page 478: ...Media Print Text and Photos 478 Media Print Text and Photos 10...

Page 479: ...11 11Job Status...

Page 480: ...or pending jobs Reference z For more information refer to Checking Current Pending Jobs P 481 Checking completed jobs Displays the status of completed jobs and their details Reference z For more infor...

Page 481: ...st by drag or flick operation to switch the screen to be displayed For information on how to drag or flick refer to Touch Screen P 74 z From the drop down menu you can select and display the desired t...

Page 482: ...documents The job is then executed Next Original Select this button when you have another document to scan Start Resumes the suspended job Change Quantity Displays the Change Quantity screen on which...

Page 483: ...e desired type of jobs z Deselect the Group Parent Jobs check box to display child jobs of completed Broadcast Sends Select a child job from the list to show the details When the Group Parent Jobs che...

Page 484: ...Job Status 484 Job Status 11 Print this Job Report Prints the Job Report...

Page 485: ...he machine The feature also enables you to set a passcode which is helpful to print confidential documents The following describes how to print or delete jobs stored with the Secure Print feature Note...

Page 486: ...set the passcode entry screen does not appear 4 Select the job to be printed or deleted Note z You can select up to 100 files simultaneously to print or delete the files If you select multiple files...

Page 487: ...e is Selected P 487 Preview Displays the previewed image on the first page of the selected job Note z If you select multiple documents Preview cannot be selected Reference z Refer to When Preview is S...

Page 488: ...a Double tap the preview area to move to the enlarged view Enlarged view A previewed image is enlarged or reduced In the enlarged view the following operations are available z Drag or flick the enlarg...

Page 489: ...firmation Screen in the Administrator Guide Print and Delete Starts printing the job After printing the job is deleted Print and Save Starts printing the job After printing the job remains undeleted C...

Page 490: ...select multiple files they are printed in the selected order z The files in a folder can be displayed in a list or thumbnail view You can also preview the files z The image of a direct print job from...

Page 491: ...f print sets using the numeric keypad Print Prints the Sample Set job After printing the remaining sets of the job the job is deleted Reference z Refer to When Print is Selected P 493 When Delete is S...

Page 492: ...enlarged image to move the position to be displayed z Double tap the previewed image to change the ratio of the image size z Drag the slider to change the ratio of the image size Print Quantity Speci...

Page 493: ...ommon Service Settings Machine Clock Timers Auto Job Release in the Administrator Guide No Cancels printing the job Delayed Print This feature allows you to temporarily store print data on the machine...

Page 494: ...not previewed z You can set whether or not to display detailed information in the list screen of the stored files For more information refer to Tools Stored File Settings Display Details of Stored Pr...

Page 495: ...cannot be rotated Entire view An entire preview image is displayed In the entire view the file name Stored Date Pages and setting values of Staple and Hole Punch are displayed on the right side of th...

Page 496: ...creation cannot be detected Booklet Creation is displayed only Print Prints the Delayed Print job After printing the job is deleted If printed manually the job will not be printed at the specified ti...

Page 497: ...r Guide Note z Unlike the Private Charge Print feature the Charge Print feature can store jobs without a user ID such as e mail printing and print jobs sent from ContentsBridge or CentreWare Internet...

Page 498: ...nt 4 Select the user to be checked and select Job List Note z Select Refresh to display the updated information z Select to return to the previous screen or to move to the next screen z Scroll the lis...

Page 499: ...s of Stored Print Job in the Administrator Guide z When the booklet layout is set using a printer driver the icon for booklet is displayed 7 Select any option 8 When printing specify the number of pri...

Page 500: ...ed Entire view An entire preview image is displayed In the entire view the file name registeration date number of pages and setting values of staple and punch is displayed on the right side of the pre...

Page 501: ...n cannot be detected Booklet Creation is displayed only Print Prints the Charge Print job After printing the job is deleted Reference z Refer to When Print is Selected P 501 When Print is Selected 1 S...

Page 502: ...in Receive Control and then select Save as Private Charge Print Job in Job Login Success z Select Save as Private Charge Print Job in Receive Control z When the Private Charge Print feature is selecte...

Page 503: ...elect the job to be printed or deleted Note z You can select up to 100 files simultaneously to print or delete the files If you select multiple files they are printed in the selected order z The files...

Page 504: ...ence z Refer to When Preview is Selected P 504 Print Quantity Specifies the number of print sets using the numeric keypad Print Prints the Private Charge Print job After printing the job is deleted Re...

Page 505: ...r flick the enlarged image to move the position to be displayed z Double tap the previewed image to change the ratio of the image size z Drag the slider to change the ratio of the image size Print Qua...

Page 506: ...int Job Confirmation Screen in the Administrator Guide Print and Delete Starts printing the job After printing the job is deleted Print and Save Starts printing the job After printing the job remains...

Page 507: ...he list by drag or flick operation to switch the screen to be displayed For information on how to drag or flick refer to Touch Screen P 74 3 Select any option Select All Selects all jobs To deselect a...

Page 508: ...pear depending on the settings in the System Administration mode z This feature does not appear for some models An optional component is required For more information contact our Customer Support Cent...

Page 509: ...ipients Allows you to change the fax recipient and re send the undelivered fax job Reference z Refer to When Change Recipients is Selected P 509 When Delete This Fax is Selected 1 Select Delete Delete...

Page 510: ...ortant z If the fax recipient has been changed header information will not be added even if Transmission Header Text is set to Display Header Reference z For information on how to specify fax recipien...

Page 511: ...g for this time period to elapse If a job is paused by the Stop button and is waiting to be resumed you can also resume the job If there are multiple jobs subsequent jobs are printed after the paused...

Page 512: ...Transmission Report Job Undelivered in the Administrator Guide For more information on how to print the Transmission Report Job Undelivered automatically refer to Tools Common Service Settings Reports...

Page 513: ...12 12Computer Operations...

Page 514: ...er Reference z For more information refer to CentreWare Internet Services P 535 z For information on how to import scanned data stored in a folder refer to Importing Using CentreWare Internet Services...

Page 515: ...s one page of print data into multiple sheets of paper and enlarges the printed image to fit the size of each sheet Used to create large posters Booklet Creation Performs 2 sided printing and page all...

Page 516: ...color vision deficiency to enhance the readability of the color documents The Color Universal Design Organization CUDO gave its design certification to this feature Dual Color Prints color documents...

Page 517: ...chine for each authentication user ID and request on the machine s control panel to print the data As the feature enables you to select and print only necessary jobs you can avoid printing unnecessary...

Page 518: ...ences if necessary 3 Set the properties if necessary Note z You can change the print feature in Job Type 4 Click OK 5 Click OK in the Print dialog box Note z If the document monitor is installed and s...

Page 519: ...in advance Configuration on the Machine Configuring the required settings on the machine Reference z For information on E mail Environment Settings refer to E mail Environment Settings in the Administ...

Page 520: ...the computer z TIFF or JPEG formatted attached file Default values of the logical printer set in Memory Settings of TIFF JPEG in Language Emulations of CentreWare Internet Services z PDF formatted at...

Page 521: ...Click OK in the Print dialog box 6 Specify a destination in the Fax Recipient dialog box Note z If a problem occurs an error message appears on the touch screen Solve the problem according to the mes...

Page 522: ...CentreWare Internet Services users need to have the environment to connect to the Internet The communication fee shall be borne by you Note z Using CentreWare Internet Services you can import a CSV fo...

Page 523: ...uCentre VI C7771 C6671 C5571 C4471 C3371 C3370 C2271 in the browser address field and press the Enter key 8 Click the Properties tab and select Public Address Book in the left frame on the screen Note...

Page 524: ...Tools Connectivity Network Setup Protocol Setup TCP IP Network Settings Ethernet 2 in the Administrator Guide Reference z To import files stored in a folder prior settings are required such as enablin...

Page 525: ...names P 527 z Only scanners on the network are automatically listed To view a scanner on another network click Search Display Settings and register the IP Address and scanner name For information on...

Page 526: ...whose forwarding operation has not been completed z For most applications except DocuWorks Network Scanner Driver expands the compressed data and transfers the data to the applications in BMP format F...

Page 527: ...ou can change the method in which scanner names are displayed in Scanners Detected Specify scanners to search for under Search Target Settings Note z If you click Add and then register a scanner you c...

Page 528: ...formation on the operation of the application refer to the documentation provided with the application z For information on how to install Stored File Manager 3 refer to the Media Information included...

Page 529: ...ick Confirm 5 Select a file to be imported from the list To import a file there are two ways as follows Importing a file by clicking Import Click Import The file is extracted and saved the specified s...

Page 530: ...older z To delete the file in the folder click Delete on the toolbar 6 The file is imported to the specified directory Note z When File Saving Options is set to Save in Fixed Destination under the imp...

Page 531: ...ames use the dialog box that appears by clicking Search Display Settings in the scanner selection dialog box Under Scanner Name Display you can change the method in which scanner names are displayed i...

Page 532: ...rt files stored in a machine s folder by accessing the machine from a computer via a web browser You can also use a Macintosh computer to import files via a web browser Note z You can retrieve scanned...

Page 533: ...ing a port number add and the port number after the IP address or the Internet address z If the authentication feature is enabled on the machine enter a user ID and passcode in the User Name and Passw...

Page 534: ...t to File Name the file name may be changed automatically when retrieving a file from the folder depending on the file name For more information refer to the online help for CentreWare Internet Servic...

Page 535: ...in the top frame displays the help for CentreWare Internet Services Important z To display the online help for CentreWare Internet Services users need to have the environment to connect to the intern...

Page 536: ...ead of the menu tree Click the Refresh button to update the displayed information Upper Right Frame Displays the screens to display or configure the setting of the item selected on the category tab or...

Page 537: ...achine status Displays the status of the paper trays output trays and consumables such as toner cartridges z Usage Counters Displays the total number of pages used for each feature and cumulative numb...

Page 538: ...ols HTTP Usable ports are 1 to 65535 If you set the port to a number other than 80 you must add and the port number after the IP address or the Internet address when entering the address into your bro...

Page 539: ...e enter a user ID and passcode in the User Name and Password fields Ask your system administrator for the user ID and passcode z If communications are encrypted you must specify an address that starts...

Page 540: ...Computer Operations 540 Computer Operations 12...

Page 541: ...13 13Appendix...

Page 542: ...this feature adds margins to the center binding area of documents Book Scanning A feature that copies the left and right pages of an unfolded document onto two separate sheets of paper Border Limit P...

Page 543: ...erated from the telephone line It indicates that you are connected to the line Dial Type The dial type of connected line The machine offers two dial types Tone push circuit and 10PPS dial circuit 10PP...

Page 544: ...ssion Mode selections that reduces transmission speed to enable reliable communications even under poor line conditions Fax Gateway Connects the Internet network to regular telephone lines enabling e...

Page 545: ...t kind of data was received by e mail A MIME type refers to the type of data NAT NAPT NAT Network Address Translation converts private IP addresses to global IP addresses NAPT Network Address Port Tra...

Page 546: ...size for received fax documents The specified paper size will be declared to recipients from the sender Recipient The person or terminal you send a document to Dialing indicates the operation of ente...

Page 547: ...eservation In this guide this refers to loading a document selecting features and pressing the Start button immediately after switching the power on Once the machine is warmed up and ready it will aut...

Page 548: ...eway The device that relays voice signals including fax communication between IP network and public phone lines It has a feature to convert the communication using VoIP and G3 fax communication in pub...

Page 549: ...ype 2 230 325 363 Advanced Settings 391 Annotations Adding a Comment a Date Page Numbers to Copies 149 Apply Bates Stamp To Screen 155 Apply Page Numbers To Screen 153 Assigning Services to the Custom...

Page 550: ...elete Inside Deleting Outside or Inside of the Selected Area 181 Deleting Stored Programs 449 Details Displaying the Details of a Storage Location in the USB Memory Device 382 Details Screen 382 Digit...

Page 551: ...on the Finisher B1 78 Internet Fax Features 202 Internet Fax Message Editing the Internet Fax Mail Contents 263 Internet Fax Profile Specifying Internet Fax Profiles 275 Internet Fax Subject Specifyi...

Page 552: ...Multiple Sheets 146 Power Saver Mode 56 Power Source 49 Preset Repeat Image Making Multiple Copies on a Single Sheet 164 Preview Previewing the Scanned Images during a Scan Job 338 Previewing the Read...

Page 553: ...Method 271 Sending to Folder Fax Signal Method 267 Service Buttons 68 Setting the Initial Screen 65 Setting the Screen Displayed after Auto Clear 65 Shadow Suppression Suppressing the Document Backgro...

Page 554: ...Color Screen 108 Text Settings Screen 355 Thumbnail 419 Touch Screen 74 Transfer Protocol Selecting a Transfer Protocol 359 Transmission Header Text Adding Sender Name and Phone Number to Faxes 260 Tr...

Page 555: ...osPort VI C7771 C6671 C5571 C4471 C3371 C3370 C2271 DocuCentre VI C7771 C6671 C5571 C4471 C3371 C3370 C2271 User Guide ME7769E2 1 Edition 1 June 2016 Fuji Xerox Co Ltd Copyright 2016 by Fuji Xerox Co...

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