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USING ACROBAT X PRO

Contents

Last updated 10/11/2011

Chapter 18: Job Definition Format

About JDF files

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View JDF job definitions

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Create JDF job definitions

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Edit JDF job definitions

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Specify contact information for a print job

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Define media specifications for a print job

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Add and remove JDF job definitions

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Converting job definition files to HTML

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Submitting print jobs

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Chapter 19: Keyboard shortcuts

Keyboard shortcuts

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Summary of Contents for 22020737 - Acrobat Pro - PC

Page 1: ...Using ADOBE ACROBAT X PRO...

Page 2: ...Last updated 10 11 2011 Legal notices Legal notices For legal notices see http help adobe com en_US legalnotices index html...

Page 3: ...ating simple PDFs with Acrobat 42 Scan documents to PDF 46 Using the Adobe PDF printer 51 Creating PDFs with PDFMaker Windows 54 Converting web pages to PDF 70 Creating PDFs with Acrobat Distiller 75...

Page 4: ...digital signatures 249 Comparing ink signatures with digital signatures 250 Setting up signing 250 Setting up signature validation 255 Signing PDFs 256 Validating signatures 261 Manage trusted identit...

Page 5: ...inting 392 Working with color profiles 394 Color settings 397 Chapter 15 Printing Basic printing tasks 401 Other ways to print PDFs 405 Printing custom sizes 407 Advanced print settings 408 Printing c...

Page 6: ...tions 476 Create JDF job definitions 476 Edit JDF job definitions 477 Specify contact information for a print job 478 Define media specifications for a print job 479 Add and remove JDF job definitions...

Page 7: ...cted View PDF functionality is limited to basic navigation See Protected View Windows only on page 215 Create online forms Use FormsCentral to create test and distribute forms and then collect data fr...

Page 8: ...ied for reuse in authoring applications or exported into Word and Excel formats Reduce file sizes by up to 50 improve image fidelity and scan a combination of color and monochrome documents together w...

Page 9: ...robat com Use online Workspaces at Acrobat com to store and share a set of documents with individuals or teams outside your organization See File sharing and real time collaboration on page 135 Where...

Page 10: ...y of PDF form templates Adobe Media Encoder CS5 Convert a wide variety of video formats into the Adobe Flash Player compatible format Document Compare Documents View menu Compare Documents Document At...

Page 11: ...ns in two different ways as a stand alone application and in a web browser The associated work areas differ in small but important ways The menu bar and two toolbars are visible at the top of the work...

Page 12: ...rn_acr_10_interface_en Getting Started in Acrobat X www adobe com go lrvid_002_acrx_en More Help topics Toolbars on page 7 Task panes on page 9 Document message bar on page 10 PDF Portfolio window ove...

Page 13: ...ars The default toolbars Quick Tools and Common Tools contain commonly used tools and commands for working with PDFs Most available tools are included in the Tools pane at the right side of the window...

Page 14: ...rom the menu Hide and show toolbars When your work does not involve using the tools in a toolbar you can close the toolbar to tidy up the work area If several PDFs are open you can customize the toolb...

Page 15: ...s Various functional tools can appear in the navigation pane For example the Page Thumbnails panel contains thumbnail images of each page clicking a thumbnail opens that page in the document When you...

Page 16: ...ial rights or security restrictions or a PDF that is compliant with PDF A PDF E or PDF X standards The document message bar appears immediately below the toolbar area To show or hide the document mess...

Page 17: ...er to eliminate problems that damaged preferences cause Most preference problems are caused by these file based preferences although most Acrobat preferences are stored within the registry Note This s...

Page 18: ...this location Do you want to replace it with the older one you re moving Opening and viewing PDFs You can open a PDF in many ways from within the Acrobat application from your email application from y...

Page 19: ...nces to open linked or downloaded PDF files in a separate Acrobat window If you open PDFs in Acrobat outside the browser you cannot use Fast Web Viewing form submittal in a browser Because keyboard co...

Page 20: ...Open a PDF in a web browser on page 13 View PDFs in Full Screen mode In Full Screen mode only the document appears the menu bar toolbars task panes and window controls are hidden A PDF creator can set...

Page 21: ...in the document message bar You will be unable to make changes and add annotations to the document If you turn off PDF A mode you can edit the document 1 In the Preferences dialog box under Categorie...

Page 22: ...ooks at each slide or page as a mini document and matches ones that are similar Then compares the content of each matching document Identifies documents that have moved such as slides in presentation...

Page 23: ...List Sets the maximum number of documents listed in the File menu Save Settings Automatically Save Document Changes To Temporary File Every _ Minutes Determines how often Acrobat automatically saves c...

Page 24: ...Seconds Specifies whether to advance automatically from page to page every set number of seconds You can page through a document using mouse or keyboard commands even if automatic paging is selected...

Page 25: ...rmation about features updates or online services or to open an element in the application such as a task pane Deselect the option to prevent in product marketing messages from appearing Note Transact...

Page 26: ...ge Cache Places the next page in a buffer before the current page is viewed to reduce the time required to page through a document Use 2D Graphics Acceleration Windows only Appears only if your comput...

Page 27: ...harePoint web interface using Internet Explorer or directly in Adobe Acrobat or Adobe Reader See video on Using SharePoint with Acrobat X for a quick demo Note Your SharePoint administrator must confi...

Page 28: ...nt also manages version history for the file 1 Choose File SharePoint Server Check In The Check In dialog box appears 2 If version numbering is enabled the version information appears Choose major ver...

Page 29: ...cting tools in the dialog box More Help topics About bookmarks on page 305 About page thumbnails on page 304 Set the page layout and orientation on page 29 Retrace your viewing path on page 25 Move th...

Page 30: ...menu Use page thumbnails to jump to specific pages Page thumbnails provide miniature previews of document pages You can use thumbnails in the Page Thumbnails panel to change the display of pages and...

Page 31: ...in the current document to other PDF documents or to websites Clicking a link can also open file attachments and play 3D content movies and sound clips To play these media clips you must have the app...

Page 32: ...beginning of that article The icon changes to the Follow Article pointer Note If the Articles panel is blank then the author has not defined any article threads for this PDF 4 With the article thread...

Page 33: ...s the magnification so that one page fills the document pane vertically The Pan Zoom tool adjusts the magnification and position of the view area to match the area in an adjustable rectangle in the Pa...

Page 34: ...rea you want to see Click the navigation buttons to move to a different page Enter a value in the zoom text box or click the plus or minus buttons to increase or decrease the magnification by preset l...

Page 35: ...a high magnification you may be able to see only part of a page You can shift the view to show other areas of the page without changing the magnification level Do either of the following Use the vert...

Page 36: ...ing Edit Select All selects all text on the current page In other layouts Select All selects all text in the PDF Rotate the page view You can change the view of a page in 90 increments This changes th...

Page 37: ...evel to change the displays in all four panes 4 Scroll as needed In Split view click a pane to make it active and scroll to change that pane only In Spreadsheet Split view click a pane and scroll vert...

Page 38: ...umber of subdivisions within each grid square enter a value for Subdivisions Subdivision lines are lighter than grid lines To change the color of the grid lines click the Grid Line Color square and ch...

Page 39: ...To measure areas of your PDF document select any of the following measurement types Select the Distance tool to measure the distance between two points Click the first point move the pointer to the s...

Page 40: ...re used Deselect this option to specify the units of measurements manually Use Orthographic Lines When enabled measurement lines are orthographic only Measuring Line Color Specifies the color or the l...

Page 41: ...manually Some updates are available both automatically and manually Manually update the software Choose Help Check For Updates and follow any on screen instructions Change updating preferences 1 Choos...

Page 42: ...If you want to install the software on a third computer first deactivate it on one of the other two computers Choose Help Deactivate Register Register your product to receive complimentary installatio...

Page 43: ...indows you must install the Asian language support files by using the custom installation and selecting the Asian Language Support options under Create Adobe PDF and View Adobe PDF PDFMaker and the Ad...

Page 44: ...enabled by default under Arabic and Hebrew regional settings 1 In the Preferences dialog box under Categories select International 2 Select Enable Right To Left Language Options Acrobat in Mac OS Gene...

Page 45: ...PDFMaker PDFMaker is not available for Mac OS However you can still create PDFs from many business applications using the File Print command In the Print dialog box choose Save As Adobe PDF from the...

Page 46: ...imilarly if Acrobat is already open you don t have to open the authoring application to convert a file to PDF Every PDF strikes a balance between efficiency small file size and quality such as resolut...

Page 47: ...s menu Lotus Notes Adobe PDF printer Within the email application in the Print dialog box Creates a PDF not a PDF Portfolio Context menu Outlook 2007 or later On an email folder or selection of messag...

Page 48: ...bat and Acrobat Distiller However some settings are limited to specific contexts or file types For example PDFMaker options can vary among the different types of Microsoft Office applications For conv...

Page 49: ...types of files but you won t have the opportunity to adjust any conversion settings during the process 1 Select the icons of one or more files 2 Drag the file icons onto the Acrobat application icon O...

Page 50: ...nk single page PDF is created Using Insert Blank Page command again adds another page to the existing PDF Create multiple PDFs from multiple files You can create multiple PDFs from multiple native fil...

Page 51: ...View the web server sends only the requested page rather than the entire PDF This option is especially important with large documents that can take a long time to download from a server Check with yo...

Page 52: ...n Windows choose Adobe Acrobat from the list of registered applications Then in the Acrobat Scan dialog box select a scanner and a document preset or Custom Scan After you scan a document to PDF you c...

Page 53: ...have the manufacturer scanning software installed on your computer In Windows only click the Options button to specify scanner options Presets Select a preset to modify Sides Specify single or double...

Page 54: ...e option Add Metadata When selected the Document Properties dialog box appears after scanning In the Document Properties dialog box you can add metadata or information about the scanned document to th...

Page 55: ...ion 400 600 dpi black and white input The On setting recommended applies the filter for 300 dpi or higher grayscale and RGB input Select Off when scanning a page with no pictures or filled areas or wh...

Page 56: ...xt for conversion At 150 dpi OCR accuracy is slightly lower More Help topics Adding unifying page elements on page 110 Converting Scanned PDF Files to Other File Formats Recognize text in a single doc...

Page 57: ...yperlinks using the Adobe PDF printer If you re creating a PDF from a Microsoft Office document and you want to use these features use PDFMaker Note The Adobe PDF printer creates untagged PDFs A tagge...

Page 58: ...and number of pages per sheet Note Printing Preferences are different from printer Properties The Preferences include Adobe PDF specific options for the conversion process the Properties dialog box co...

Page 59: ...printer to complete 2 Open the Printers window from the Start menu 3 Right click the Adobe PDF printer and choose Properties 4 Click the Ports tab and then click Add Port 5 Select Adobe PDF Port Wind...

Page 60: ...s In an authoring application such as Adobe InDesign choose File Print Select Adobe PDF as the printer and click the Properties button In some applications you may need to click Setup in the Print dia...

Page 61: ...page 61 Show or activate PDFMaker in Microsoft Office and Lotus Notes If the PDF toolbar buttons don t appear in your Microsoft Office or Lotus Notes application use one of the following methods to sh...

Page 62: ...available in Outlook 2007 or later 2 Select a file to attach and click Open Convert files to a secured PDF and attach it to an email message Outlook 1 In the Outlook email Message window click the Att...

Page 63: ...preset appears immediately below it View Adobe PDF Result Opens the converted document directly into Acrobat Exception when you choose Convert To Adobe PDF And Email Prompt For Adobe PDF File Name Le...

Page 64: ...steps are some of the most commonly used settings from the Acrobat PDFMaker dialog box Any changes you make to the conversion options apply to the current conversion only PDFMaker includes an option...

Page 65: ...eady to create a PDF follow the steps to create a PDF as usual PowerPoint only In the Save Adobe PDF File As dialog box click Options and make sure that the Convert Multimedia option is selected Conve...

Page 66: ...n Outlook or Lotus Notes select the individual email messages or folders 2 Do one of the following Outlook Choose Adobe PDF Convert Selected Messages Append To Existing PDF or Adobe PDF Convert Select...

Page 67: ...Specifies the name and location of the archiving log Embed Index For Faster Search Creates an index that you can search to find specific words or characters instead of having to search each individua...

Page 68: ...leave the option unselected and click OK To create merged PDFs and attach each one to an email message to the appropriate recipient select this check box and fill in the other Email options 5 When th...

Page 69: ...data When you convert the Visio file to a PDF you can preserve all or just some layers or you can flatten all layers If you flatten layers the PDF will look like the original drawing but won t contain...

Page 70: ...name To convert the selected Visio layers to individual layers but not grouped under a layer set click the Add Layer s button Note The name of a layer in the Layers In Visio Drawing list is unavailabl...

Page 71: ...e conversion process 3 Locate and select the AutoCAD file 4 If the Adobe PDF Settings For Autodesk AutoCAD Documents dialog box appears specify the settings as needed and click OK Convert AutoCAD file...

Page 72: ...Create Layer Set This action creates a folder of layers in the Layers navigation pane in Acrobat To convert the selected AutoCAD layers to individual layers click Add Layer s 5 Optionally do any of th...

Page 73: ...owerPoint titles Selecting this option overrides any settings on the Bookmarks tab of the Conversion Settings dialog box Note In Microsoft Publisher 2003 documents PDFMaker includes Publisher headings...

Page 74: ...lder Name Information When selected excludes mail folder names from PDFs Embed Index For Faster Search Creates an embedded index which speeds up searches especially when you convert large numbers of e...

Page 75: ...nclude When deselected does not include the comments in the PDF Notes Open Specifies whether the PDF comment windows automatically open or are closed for that reviewer s comments Color Shows the color...

Page 76: ...onvert a web page to PDF the HTML file and all associated files such as JPEG images Adobe FLA files cascading style sheets text files image maps and forms are included in the conversion process The re...

Page 77: ...xplorer or View Toolbars Adobe Acrobat Create PDF Firefox To create a PDF from the currently open web page choose Convert Web Page To PDF Then select a location type a filename and click Save To add a...

Page 78: ...an convert an open web page to PDF from Internet Explorer or Firefox you get additional options when you run the conversion from Acrobat For example you can include an entire website in the PDF or jus...

Page 79: ...perties to set the download options as needed and then click Download Choose Tools Document Processing Web Capture Append All Links On Page Note After pages have been converted links to these pages ch...

Page 80: ...follows Scale Wide Contents To Fit Page Rescales the contents of a page if necessary to fit the width of the page If this option is not selected the paper size adjusts to fit the contents of the page...

Page 81: ...hese settings to change the language script body text typeface and base typeface size Default Colors Sets the default colors for text and page backgrounds Click the color button to open a palette and...

Page 82: ...e before Distiller starts converting the files Change the queue during processing Do any of the following To temporarily stop processing the current job click Pause To resume processing the current jo...

Page 83: ...ile to PostScript The Print dialog boxes can vary from application to application For instructions on creating a PostScript file from your specific application see the application documentation Keep i...

Page 84: ...k Edit Security Click OK to return to the Watched Folders dialog box Note A security icon is prepended to any folder name for which security is set To return a folder to the original options selected...

Page 85: ...Typically the Extras and Settings folders for default settings are found at the following locations Windows XP Documents and Settings All Users Application Data Adobe Adobe PDF Vista or Windows 7 Prog...

Page 86: ...ntain all the information in a PDF file that a commercial printer or print service provider requires to print the document correctly This set of options uses PDF 1 4 converts colors to CMYK and downsa...

Page 87: ...r certain jobs or output devices The selections you make determine such things as whether the document fonts are embedded and subsetted at 100 how vector objects and images are compressed and or sampl...

Page 88: ...pport Adobe PDF Settings Delete custom Adobe PDF settings files 1 In Acrobat Distiller choose Settings Remove Adobe PDF Settings 2 Select the custom file and click Remove 3 Repeat step 2 as needed and...

Page 89: ...ers of Acrobat 5 0 and later will view and print the PDF these versions generate thumbnails dynamically each time you click the Pages panel of a PDF Optimize For Fast Web View Restructures the file fo...

Page 90: ...than the resolutions you specify For each type of image enter a resolution value and then choose Ignore Warn And Continue or Cancel Job Fonts panel options The Fonts options specify which fonts to emb...

Page 91: ...t a PDF differently depending on the compatibility setting you choose in the General panel Leave Color Unchanged Leaves device dependent colors unchanged and preserves device independent colors as the...

Page 92: ...older in the Common folder the Windows System Color folder Windows or the System Folder ColorSync folder Mac OS Preserve CMYK Values For Calibrated CMYK Color Spaces When selected device independent C...

Page 93: ...faster on screen rendering Preserve Level 2 Copypage Semantics Uses the copypage operator defined in PostScript Level 2 rather than in Language Level 3 PostScript If you have a PostScript file and se...

Page 94: ...ment content in the PostScript file to make sure it meets standard PDF X1 a PDF X 3 or PDF A criteria before creating the PDF For PDF X compliant files you can also require that the PostScript file me...

Page 95: ...s the intended printing condition This entry can be useful for the intended receiver of the PDF For more information click the question mark next to the option Registry Name URL Indicates the web addr...

Page 96: ...1 7 PDFs can be opened with Acrobat 3 0 and Acrobat Reader 3 0 and later PDFs can be opened with Acrobat 3 0 and Acrobat Reader 3 0 and later However features specific tolaterversionsmaybelostornot v...

Page 97: ...ing options Create separate PostScript files for each part of the document that you want to process differently and use different compression options to distill each part Then use Distiller to merge t...

Page 98: ...for grayscale or color images such as continuous tone photographs JPEG is lossy which means that it removes image data and may reduce image quality however it attempts to reduce file size with the min...

Page 99: ...ans serif font The Multiple Master typeface can stretch or condense to fit to ensure that line and page breaks in the original document are maintained The substitution cannot always match the shape of...

Page 100: ...PostScript 3 font collection Note To provide Distiller with access to a font folder that has been moved use this dialog box to remove the folder listed in its old location and add it in its new locati...

Page 101: ...nterest Adding and deleting Add or remove files easily without having to find and select all the pages that originated in that file Previewing Quickly preview component files without having to open th...

Page 102: ...s www adobe com go lrvid_023_acrx_en Articles tutorials and tips about PDF Portfolios acrobatusers com How to customize your PDF Portfolio www adobe com go lrvid_022_acrx_en PDF Portfolio gallery www...

Page 103: ...and sharing the PDF Portfolio with others In Details view you can also change the sort order and open a file in its native application if installed on your computer Layout Preview mode shows the PDF...

Page 104: ...t files Depending on the layout you can scroll through component files in various ways Some layouts include a mini navigator scroll bar or Next and Previous buttons More Help topics Search a PDF Portf...

Page 105: ...iew file details Click the close button to return to the thumbnail image Cards also indicate whether a component file is open in another application or being edited Full preview A larger visual repres...

Page 106: ...near Arranges files in a linear path and guides the user through each file in the sequence Descriptive text appears to the left of the card Wave Arranges files in a spinning path that fans out off the...

Page 107: ...includes the predefined layouts that ship with Acrobat and up to two custom layouts you have imported If you imported more than two only the two most recently imported custom layouts appear To add a...

Page 108: ...AAC are encoding and compression options for movies Note To convert AVI or WMV files to PDF or other multimedia file types to FLV format use the Adobe Media Encoder This application is available in th...

Page 109: ...lied to your PDF Portfolio and appears in the Visual Themes list as Custom Unlike custom layouts custom themes apply only to the current PDF Portfolio and are not permanently added to the Visual Theme...

Page 110: ...Customize a PDF Portfolio www adobe com go lrvid_022_acrx_en How to Create a PDF Portfolio www adobe com go learn_acr_portfolio_create_en Working with component files in a PDF Portfolio You can sort...

Page 111: ...required columns by ascending and descending order click a column heading To sort optional columns by ascending and descending order click outside the column heading text box Click a second time to r...

Page 112: ...In Details view Display Name is a column To edit the description of a component file click the Show Info View icon Then click in the Description text box to show the insertion point In Details view D...

Page 113: ...h http or https Tips for successful playback Install Flash Player 10 1 or later Early versions of Flash Player cannot play back a published PDF Portfolio Use Acrobat X PDF Portfolios You cannot publis...

Page 114: ...More Help topics PDF Portfolios and digital signatures on page 264 Other options for combining files Create merged PDFs In a merged PDF converted documents flow into a single PDF as sequential pages 1...

Page 115: ...to screen resolution and compresses using low quality JPEG Suitable for on screen display email and the Internet Note If any of the source files are already PDFs the Smaller File Size option applies t...

Page 116: ...luding component PDFs in a PDF Portfolio You can vary the headers and footers within a PDF For example you can add a header that displays the page number on the right side of odd numbered pages and an...

Page 117: ...the procedure for adding headers and footers with an open document When you have finished setting up your headers and footers click OK 4 In the Output Options dialog box specify your folder and filen...

Page 118: ...ogs adobe com acrolaw Add Bates numbering When designating documents for Bates numbering you can add PDFs PDF Portfolios and any non PDF files that can be converted to PDF The process converts non PDF...

Page 119: ...K Search for Bates numbered PDFs 1 Choose Edit Advanced Search 2 As the search word or phrase enter all or part of the Bates number For example to find a specific document when you know its Bates numb...

Page 120: ...ckground and background options that you saved in an earlier session select it from the Saved Settings menu To apply a solid color background select From Color Then select a color swatch or custom col...

Page 121: ...o backgrounds added in Acrobat 7 0 or later Remove a background from selected pages 1 Open a single PDF or select one or more component PDFs in a PDF Portfolio 2 Choose Tools Pages Background Add Back...

Page 122: ...xt and type the text in the box Adjust the text formatting options as needed To use an image as a watermark select File Then click Browse and select the image file If the file has multiple pages with...

Page 123: ...click OK 5 In the Output Options dialog box specify your folder and filename preferences and click OK Add or replace a watermark in component PDFs in a PDF Portfolio 1 Select one or more component PD...

Page 124: ...ult the margin values that you specify determine the final Crop boundary The dialog box displays each selected property as a differently colored box in the preview area Select Show All Boxes to previe...

Page 125: ...pen the Rotate Pages dialog box using one of the following methods Choose Tools Pages Rotate From the options menu in the Page Thumbnails panel of the navigation pane choose Rotate Pages 2 For Directi...

Page 126: ...ocument dialog box specify the criteria for dividing the document Number Of Pages Specify the maximum number of pages for each document in the split File Size Specify the maximum file size for each do...

Page 127: ...oth PDFs and display them side by side 2 Open the Page Thumbnails panels for both PDFs 3 Drag the page thumbnail into the Page Thumbnails panel of the target PDF The page is copied into the document a...

Page 128: ...number of pages to be replaced in the original document Replace pages using a page thumbnail 1 Open the PDF that contains the pages you want to replace and then open the PDF that contains the replacem...

Page 129: ...nly the page thumbnails on the Pages panel You can physically add new page numbers to a PDF using the headers and footers feature 1 Click the Page Thumbnails button to open the Page Thumbnails panel a...

Page 130: ...stricted usage rights the document message bar under the toolbar area describes the assigned restrictions or privileges Saving PDFs Save a PDF Use this method to save PDFs including PDF Portfolios and...

Page 131: ...ture feature or extracted from a larger PDF Tools Pages Extract You must save the document to enable automatic saving of changes A document displayed in a web browser or incorporated into a container...

Page 132: ...r more PDFs to several different file formats and then open and use those files in other applications The available formats include both text and image formats To make a PDF compatible with earlier ve...

Page 133: ...he image quality Tile Size Divides the image being compressed into tiles of the given size If the image height or width is not an even multiple of the tile size partial tiles are used on the edges Ima...

Page 134: ...anagement for the output file and whether to embed an ICC profile Colorspace Resolution Specifies a color space and resolution for the output file You can let Acrobat determine these settings automati...

Page 135: ...rence for creating all types of PostScript and restores all default settings for the conversion Adobe PDF 7 0 is compatible with most devices This option is available only for PostScript PS format ASC...

Page 136: ...format of images The default is JPG Downsample To Downsamples image files to the specified resolution If you do not select this option image files have the same resolution as in the source file Image...

Page 137: ...format for the images By default exported image files use the source filename 3 Click Settings 4 In the Export All Images As Settings dialog box select the file settings color management and conversio...

Page 138: ...xt right More Help topics Opening secured documents on page 221 Select a column of text 1 Using the Select tool move the pointer toward a column of text When the pointer changes to a vertical bar with...

Page 139: ...g 4 Right click the selection and choose Export Selection As and specify a file name 5 Depending on the nature of the content in the Save As Type choose one of the following Word Document or Word 97 2...

Page 140: ...a combination of both Drag a rectangle within an image to copy just a portion of the image Colors in the selected area are inverted momentarily to highlight the selection The selection is copied autom...

Page 141: ...lick the To field The Subject and Message fields appear 5 Enter email addresses of the recipients Click the To button to select email addresses from your email application address book Insert a semico...

Page 142: ...mpted enter your Adobe ID and password or create an ID if you don t have one 4 On the email screen do the following and then click Send Enter email addresses of your invitees Insert a semicolon or a r...

Page 143: ...your Acrobat com Manage Account Click to view and manage your account settings Change Password Click to clear your currently saved password and specify a new one Use Share pane when sending email att...

Page 144: ...nformation about the review and its participants Review initiators can change review deadlines add reviewers and end reviews from the Tracker The Tracker lets participants know when new comments are a...

Page 145: ...nts in an email based review must have Acrobat 6 0 or later or Reader 7 0 or later In an email based review participants send their comments to the initiator who merges the comments into the master co...

Page 146: ...d to your mailbox Each response is copied into a PDF Portfolio responses file which you can organize and export to a spreadsheet The Send for Shared Review wizard lets you either email a link to the p...

Page 147: ...nd SharePoint servers are the best choices for a comment server Network folders are generally the cheapest and most reliable To initiate a review on a SharePoint server the initiator must use Windows...

Page 148: ...view When you start an email based review you send out a tracked copy of the PDF enabling you to easily merge comments that you receive Form fields in a PDF aren t fillable during the review After ini...

Page 149: ...a review have special features including commenting tools and a document message bar with instructions Use the commenting tools to add comments to the PDF and then submit them Either publish the comme...

Page 150: ...obat checks for new comments every 10 minutes if the document is open and every hour if the document is closed Merge Comments Copies the comments in the open PDF to your copy This option is available...

Page 151: ...ne Services Then uncheck Use Share pane to send email attachments Note If the PDF exceeds the 5 MB file size limit Acrobat prompts you to send your comments in a Forms Data Format FDF file The initiat...

Page 152: ...made Acrobat removes deleted comments from the online PDF the next time it synchronizes comments If you delete comments that you sent in an earlier email message they aren t deleted in the initiator s...

Page 153: ...s all PDF documents in managed reviews The information pane on the right lists the date and time the PDF was sent and the list of invited reviewers Links to shared PDFs provide additional information...

Page 154: ...ed or that you ve imported merged If the PDF is in a shared review you can save an archive copy The copy is no longer connected to the shared review and you can edit both content and comments in it If...

Page 155: ...t a shared review on page 141 Send a message Sometimes during a review you want to contact other reviewers or send them a reminder of their approaching deadline 1 In the Tracker select the PDF and cli...

Page 156: ...drawing markup tools overview Note In Reader complete commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically include commenting rights You use an...

Page 157: ...out C Draw line D Draw arrow E Draw oval F Draw rectangle G Draw cloud H Draw polygon I Draw connected lines J Draw free form K Erase free form Types of comments in a PDF A Stamp B Text edit C Comment...

Page 158: ...you can determine the font and the size of text in pop up notes In Mac OS you can select only Large Medium or Small settings for the font This setting applies to all new and existing comments Pop up O...

Page 159: ...highlighting comment is added If this option is deselected the pop up note appears next to the comment markup Selected by default Copy Encircled Text Into Drawing Comment Pop Ups Copies text that you...

Page 160: ...task pane right click the tool that you want to use and choose Tool Default Properties 2 Set the properties as desired and click OK All comments you create using this tool display the properties you...

Page 161: ...PDF to indicate where text should be edited in the source file Text edit comments do not change the actual text in the PDF Instead they indicate which text should be deleted inserted or replaced in th...

Page 162: ...ph insertion caret appears Add a note to a text edit 1 Using the Select tool right click a text edit 2 Select Open Pop Up Note from the menu 3 Type your note in the pop up note Insert text 1 Select th...

Page 163: ...mment Annotations and select the Highlight Text tool the Strikethrough Text tool or the Underline Text tool Note If you want to apply more than one comment using the Strikeout Text tool or the Underli...

Page 164: ...ment of the stamp 3 If you haven t provided a name in the Identity preferences the Identity Setup dialog box prompts you to do so Change a stamp s location or appearance Using the Select tool or the H...

Page 165: ...reated not the predefined stamps When you delete a stamp the stamp is removed from the Stamp tool menu but the stamp file isn t deleted 1 Choose Comment Annotations Stamps Show Stamps Palette 2 Choose...

Page 166: ...le click the markup 5 Optional Click the close button in the pop up note A note icon appears to the right of the markup to indicate the presence of text in the pop up note Note To delete a drawing mar...

Page 167: ...s you type so that all text remains visible You can move the text box itself or together with the end point line The text box moves around a stationary anchor point the arrow on the end point line whi...

Page 168: ...DFs that have commenting enabled PDFs in a review workflow typically include commenting rights You can use the Record Audio Comment tool to add a prerecorded WAV or AIFF file as a comment or to record...

Page 169: ...roperties dialog box select the settings for the file icon that appears in the PDF The comment attachment also appears in the Attachments tab with a page number indicating its location Note To delete...

Page 170: ...collapse the comments Click Expand All or Collapse All in the Comments List options menu To expand or collapse individual comments click the plus and minus signs next to the comment Import and Export...

Page 171: ...sticky note comments appear To remove a filter choose All for hidden categories For example if you filtered comments so that only those by a certain reviewer appear choose Reviewer All To open all pop...

Page 172: ...o handle the comment Once the review status is set you cannot remove the review status display from the comment in the Comments list even if you change the review status to None Check marks are for yo...

Page 173: ...mments Summary Alternatively to create a separate PDF of the comments choose Create Comment Summary 3 In the Create Comment Summary dialog box do the following Choose a layout for the document and com...

Page 174: ...he text in the underlying PDF 1 Choose Edit Check Spelling In Comments Fields Editable Text If the PDF is open in a browser make sure that the Edit toolbar is open and click the Spell Check button 2 C...

Page 175: ...Specify a location for the file and then click Save Export selected comments Note Exporting selected comments isn t available in Reader 1 In the Comments list select the comments you want to export 2...

Page 176: ...are skipped or not integrated appear as bubbles in the Word document Apply All Remaining Integrates all remaining text edits and deletes the comment bubbles Undo Last Undoes the last text edit includ...

Page 177: ...by step instructions for approving the attached PDF When you open the PDF the Stamps palette opens and the document message bar appears at the top of the PDF If your version of Acrobat is earlier than...

Page 178: ...5 Save the PDF Important If you use the Email button in the toolbar to send the PDF the PDF is no longer part of the workflow and approval options aren t available to the recipient of that email mess...

Page 179: ...tusers com Forms gallery http acrobatusers com gallery forms For a video on creating simple forms www adobe com go lrvid_017_acrx_en More Help topics Create online forms using FormsCentral on page 177...

Page 180: ...the Preferences dialog box select Forms on the left The forms preferences are organized in three sections General Highlight Color and Auto Complete Note The forms preferences apply to the way the app...

Page 181: ...ields or dropdown list boxes For a single choice from a limited number of options use radio buttons a list box or a dropdown list For a limited number of options from which the user can select none on...

Page 182: ...t a form field property that enables the user to enter a custom value List boxes Display a list of options the user can select Note You can set a form field property that enables the user to Shift cli...

Page 183: ...Page and then choose Tools Forms Edit For tutorials and videos on creating forms see these resources Bill Carberry s technique on setting up your source document for automatic checkboxes How to have...

Page 184: ...Extended PDF Enable Additional Features Note Acrobat users can type in non fillable forms add comments and digitally sign PDFs without requiring special rights These extended privileges are limited to...

Page 185: ...ng Open Database Connection ODBC Note If you re creating dynamic forms keep in mind that Reader doesn t support some custom JavaScripts so the form may not function properly when viewed in Reader unle...

Page 186: ...m fields on a grid You can use grids to help position form fields precisely on a page You can define the grid spacing color and position You can also choose whether to have the boundaries of a form fi...

Page 187: ...d and all the copies click the Up Down Left and Right buttons Duplicate a form field across multiple pages 1 Do one of the following Right click the form field and choose Duplicate Select the form fie...

Page 188: ...er handle to maintain the current aspect ratio of the form field To resize the field by one pixel press Ctrl Arrow key to resize the fields by ten pixels press Ctrl Shift Arrow key Resize multiple for...

Page 189: ...commands take precedence over the Snap To Grid command 1 Select the form fields that you want to adjust 2 Right click any one of the selected form fields and do one of the following To distribute the...

Page 190: ...ion it far enough from the edges of the page so that it won t get clipped off during printing or faxing Position it so that it can be easily seen and scanned If a handheld scanner will be used avoid b...

Page 191: ...ds in the XML or Tab Delimited format The Barcode Field Properties dialog box closes and the barcode for which you specified values appears on the form Note If you add a new field to a form after you...

Page 192: ...ers and to a single case Text that is either all uppercase or all lowercase requires less barcode area than the same text written in a mixture of uppercase and lowercase characters Consider creating a...

Page 193: ...forms with tagged fields follows the order set up in the tagging Unspecified Uses the existing sequence Distribute send forms to recipients After you create a form you choose a method for sending it t...

Page 194: ...ies for each type of form field are selected on a series of tabs When you change a property it is applied as soon as you select another property or press Enter All types of form fields have a General...

Page 195: ...form field properties Appearance properties determine how the form field looks on the page The Appearance tab appears for all types of form fields except barcodes and includes the following options Bo...

Page 196: ...or a data cell that is twice as high as it is wide enter 2 Available only for PDF417 barcodes Note If you are planning to decode the barcode using a handheld laser scanner avoid creating barcodes wide...

Page 197: ...er To Enter Custom Text is selected Multiple Selection List boxes only Enables users to choose more than one item in the list Commit Selected Value Immediately Saves the value as soon as the user sele...

Page 198: ...n is available only when no other check box is selected Text fields with and without the Comb property A Four text fields with a border color using the Comb property B Text field without the Comb prop...

Page 199: ...nted to use the result obtained from calculating two form fields to calculate the value of a third form field the first two form fields must be calculated together first to obtain the correct final re...

Page 200: ...location of the currency symbol in relation to the number This field is enabled if a currency symbol is selected Negative Number Style Sets how negative numbers are displayed You can choose Show Pare...

Page 201: ...AA p 999 accepts the input BOE p 767 A mask setting of OOOOO XXX accepts the input vad12 3Up Example of an Arbitrary Mask entry Custom Makes additional options available to form designers who want to...

Page 202: ...base or spreadsheet tables Pick Opens a dialog box in which you select which user data fields will be encoded in the barcode for you to retrieve Include Field Names Available only when Tab Delimited e...

Page 203: ...ter set from the list 3 Choose the appropriate action Click Edit and make the changes to the settings then click OK Click Delete Confirm the deletion in the message that appears by clicking OK Export...

Page 204: ...om the Add New Field list Your curser becomes a cross hair 2 On the page click where you want to add the button to create a button with the default size For a custom size button drag a rectangle to de...

Page 205: ...ions dialog box Enter a URL for this link Specifies the URL to collect the form data FDF Returns the user input without sending back the underlying PDF file You can select options to include Field Dat...

Page 206: ...ds or to resize or duplicate the button right click the button and then choose an option from the context menu More Help topics Scale and position buttons on page 201 Specify Acrobat button display pr...

Page 207: ...d 6 To make sure that either the top and bottom or left and right sides of the icon are flush against the button edges select Fit To Bounds 7 To define where the icon is placed inside the button drag...

Page 208: ...application on the web server to collect and route the data to a database Any existing CGI application that collects data from forms in HTML FDF or XML format can be used Before you make your forms we...

Page 209: ...fy by clicking Select Fields and indicating which form fields to include and whether you want to include empty fields Convert Date To Standard Format Exports all form dates in a single format regardle...

Page 210: ...r menu 4 Select Import Form Data from the Select Action menu and then click Add 5 Locate and select an FDF file and click Open 6 Click another tab in the Button Properties dialog box to continue defin...

Page 211: ...With QuickBooks Data To clear QuickBooks data from a populated template choose Forms QuickBooks Clear Template More Help topics Distribute send forms to recipients on page 187 Collecting and managing...

Page 212: ...atically creates a PDF Portfolio for collecting the data submitted by users By default this file is saved in the same folder as the original form and is named filename_responses You can use this file...

Page 213: ...ll the entries in a PDF Portfolio response file to a spreadsheet or XML file 1 In Acrobat open the response file and select the data to export 2 In the left navigation panel click Export 3 In the Sele...

Page 214: ...Files Into Spreadsheet 2 In the Export Data From Multiple Forms dialog box click Add Files 3 In the Select file Containing Form Data dialog box select a file format option in File Of Type option Acrob...

Page 215: ...then open in Acrobat and choose Typewriter tool in Tools menu E Purple message bar indicates presence of fillable fields F When clicked shows where fillable fields exist Flat fillable A flat form doe...

Page 216: ...e the form then open it directly in Acrobat Note You cannot electronically submit a form that you filled out using the Typewriter tool You can print a copy of the completed form If the Typewriter tool...

Page 217: ...want to use it To remove an entry from the Auto Complete memory such as a misspelled entry that you found and corrected later edit the list in the preferences Enable the Auto Complete option 1 Choose...

Page 218: ...ble Forms This option displays the Typewriter toolbar in a purple message bar when the form is opened in either Acrobat or Reader If the form is opened in a browser the Typewriter toolbar appears inst...

Page 219: ...sample forms to show the differences between a flat form and an interactive form Click here to see a flat form Notice that you cannot type in the fields of a flat form Click here to see an interactive...

Page 220: ...ity Acrobat and Reader X 9 3 and 8 2 enable enhanced security by default Adobe recommends that you enable enhanced security if it is not already enabled and that you bypass restrictions only for trust...

Page 221: ...s Protected View Windows only Protected View provides an additional level of security When Protected View in enabled PDFs are displayed in a restricted environment called a sandbox This isolation of t...

Page 222: ...sources For more information on Protected View see the following resources Protected View troubleshooting Acrobat X kb2 adob e com cps 901 cpsid_90161 html Application Security Guide www adobe com go...

Page 223: ...pes that can be opened or saved and a black list of file types that cannot You are allowed to attach file types that are not on either list However when you open or save a file of an unrecognized type...

Page 224: ...www adobe com go learn_acr_appsecurity_en JavaScript Acrobat and Reader let you adjust application behavior so that JavaScript executes within your desired level of security This helps restrict applic...

Page 225: ...ity restrictions on page 214 To open Preferences choose Edit Preferences Windows or Acrobat Adobe Reader Preferences Mac OS If you know and trust the sender If you trust the PDF or the company or indi...

Page 226: ...F attempts to access external content identified as a stream object For example a URL might point to an external image The silent transmission of data can pose a security risk as Acrobat and Reader co...

Page 227: ...tificate displays a Signature Badge A PDF Portfolio with a certifying signature Adobe LiveCycle Rights Management ES configured Adobe LiveCycle Rights Management ES ALCRMS lets you manage accounts and...

Page 228: ...nagement ES policy Adobe LiveCycle Rights Management ES policies are stored on a server and users must have access to the server to use them Creating these policies requires specifying the document re...

Page 229: ...e RC4 encryption A PDF file can only be encrypted by using the AES encryption algorithm when in FIPS mode MD5 or RIPEMD160 digest methods In FIPS mode only the SHA 1 and SHA 2 families of digest algor...

Page 230: ...m the PDF Consider keeping a backup copy of the PDF that isn t password protected 1 Do one of the following In a single PDF or component PDF in a PDF Portfolio open the PDF and choose Tools Protection...

Page 231: ...Note Select Acrobat X And Later to apply 256 bit AES encryption to Acrobat 8 and 9 documents Be aware that anyone using an earlier version of Acrobat cannot open a PDF document with a higher compatibi...

Page 232: ...And Signing Existing Signature Fields Lets users fill in forms and add digital signatures This option doesn t allow them to add comments or create form fields This option is only available for high 1...

Page 233: ...y PDFs use Action Wizard File Action Wizard to apply a predefined sequence Alternatively edit a sequence to add the security features you want You can also save your certificate settings as a security...

Page 234: ...any of the following To check a trusted identity select the recipient and then click Details To remove recipients select one or more recipients and then click Remove Do not remove your own certificate...

Page 235: ...m More Help topics Encrypt a PDF or PDF Portfolio with a certificate on page 227 Request a certificate from another user 1 Do one of the following In Acrobat choose Tools Sign Certify More Sign Certif...

Page 236: ...certificate to confirm that the fingerprint values on the Details tab are correct Trust the certificate only if the values match the values of the originator 5 Click the Trust tab click Add To Truste...

Page 237: ...formation for your digital ID files or the ID files that you import For more information about verifying certificates see the Digital Signatures User Guide PDF at www adobe com go learn_acr_security_e...

Page 238: ...ts Management ES but the PDFs are not In some situations users are required to connect to the server to open or continue to use PDFs to which a security policy is applied For information on configurin...

Page 239: ...veCycle Rights Management ES you can create a user policy that s stored on Adobe LiveCycle Rights Management ES That policy is available only to you How organizational policies are authenticated In ad...

Page 240: ...panes on page 9 2 Click New 3 Select Use Passwords and then click Next 4 Type a name and description for the policy do one of the following and then click Next To specify passwords and restrictions wh...

Page 241: ...d send it by e mail Anyone can open the envelope view its cover page and even view a list of the contents However only the recipient can view the embedded attachments and extract them Embed file attac...

Page 242: ...ies to PDFs You can apply either an organization policy or a user policy to a PDF To apply a server policy to a document connect to Adobe LiveCycle Rights Management ES Adobe LiveCycle Rights Manageme...

Page 243: ...tings If you don t see the Protection panel see the instructions for adding panels at Task panes on page 9 2 Choose which groups of settings you want to share and click OK 3 Review and modify the secu...

Page 244: ...se an option that explains why you re revoking the document or type a message If you re replacing the revoked document type the URL location of the new document 4 Click OK to save your changes Digital...

Page 245: ...you don t see the Sign Certify or Protection panel see the instructions for adding panels at Task panes on page 9 2 Select Digital IDs on the left and then click the Add ID button 3 Select the option...

Page 246: ...uter 5 Click Next and follow the onscreen instructions to register your digital ID Specify the default digital ID To avoid being prompted to select a digital ID each time your sign or certify a PDF yo...

Page 247: ...the password and click OK Be sure to back up your password in a secure place If you lose your password either create a new self signed digital ID and delete the old one or purchase one from a third p...

Page 248: ...cuments if you lose your keys The mechanisms used to protect private keys stored in the Windows certificate store vary depending on the company that has provided the storage Contact the provider to de...

Page 249: ...e automatically removed from the document Items that are removed include digital signatures document information added by third party plug ins and applications and special features that enable Adobe R...

Page 250: ...hidden Removing hidden layers removes these layers from the PDF and flattens remaining layers into a single layer To view layers choose View Show Hide Navigation Panes Layers Embedded Search Index An...

Page 251: ...remove the items The items aren t permanently removed from the document until you save it 7 If you want to search for and remove hidden information in the document by using the Remove Hidden Informat...

Page 252: ...edaction Note If you haven t saved the file you can select redaction marks in the document and press Delete to remove the redaction mark The redaction marks become permanent after you save the file 7...

Page 253: ...he color swatch Repeat Overlay Text Fills the redacted area with as many instances of the custom text as needed without changing the font size For example if you specify the letter x or a hyphen as th...

Page 254: ...at file and click Open To rename a code set type a new name in the box below the list and click Rename Set 5 With the code set selected select the code entry that you want to edit and do one of the fo...

Page 255: ...ed digital ID in Acrobat or Adobe Reader The digital ID contains a private key and a certificate with a public key and more The private key is used to create the digital signature The certificate is a...

Page 256: ...D see the Adobe website for security partners or create a self signed one See Create a self signed digital ID on page 239 You can t sign a PDF without a digital id Note You cannot create self signed d...

Page 257: ...ignature scan your signature and save it as an image file Place the image in a document by itself and convert the document to PDF 2 Right click the signature field and select Sign Document or Certify...

Page 258: ...ame and password or follow the directions to create an account Click Next and then click Finish Once the roaming ID is added it can be used for signing or encryption When you perform a task that uses...

Page 259: ...ddress to create your profile 2 Do one of the following In Acrobat choose Tools Protection More Protection Security Settings In Reader choose Edit Protection Security Settings Note If you don t see th...

Page 260: ...utton Select the file and click Open If you have a URL for the timestamp server click the New button Type a name and then type the server URL Specify whether the server requires a user name and passwo...

Page 261: ...ificates feature into the list of trusted identities In addition specify whether to trust all root certificates in the Windows Certificates feature when validating signatures and certified documents S...

Page 262: ...all certificates issued by that certificate authority Signed Documents Or Data Acknowledges the identity of the signer Certified Documents Trusts documents in which the author has certified the docume...

Page 263: ...ES standard Sign a PDF You can sign a PDF to indicate your approval using either a digital signature or ink signature Digital signatures can be used to sign a PDF multiple times and by different perso...

Page 264: ...re for example date and time Lock Document After Signing If this option is available select it only if you are the last recipient to sign the document Selecting this option locks all fields including...

Page 265: ...ure field and choose Sign Document The document message bar appears with the compliance status and options 5 Optional Click View Report in the document message bar if available and select each item in...

Page 266: ...after you click the Sign button 7 Save the PDF using a different filename than the original file and then close the document without making additional changes It is a good idea to save it as a differe...

Page 267: ...Creating a Digital ID Profile in Acrobat 9 Acrobat X user interface is different www peachpit com articles article aspx p 1272552 Validating signatures Set your verification preferences in advance Th...

Page 268: ...te Signature The Signature Validation Status describes the validity of the signature 3 Click Signature Properties and do the following If the status is unknown click the Signer tab and then click Show...

Page 269: ...tures button in the navigation pane select the signature and choose Validate Signature from the options menu 2 Click the Signature Properties button in the Signature Validation Status dialog box 3 In...

Page 270: ...s a whole you cannot add signatures to the component documents However you can add more signatures to the cover sheet Digital signatures on attachments to component PDFs You can add signatures to atta...

Page 271: ...re validation Long term signature validation allows you to check the validity of a signature long after the document was signed To achieve long term validation all the required elements for signature...

Page 272: ...priate network resources and then right click the signature in the PDF 2 Choose Add Verification Information Information and methods used to include this long term validation LTV information in the PD...

Page 273: ...ital Signature Guide PDF at www adobe com go learn_acr_security_en for information on exporting certificates Setting certificate trust You build a list of trusted identities by getting digital ID cert...

Page 274: ...is enabled 1 Choose Edit Preferences Windows or Acrobat Adobe Reader Preferences 2 From the Categories on the left select Trust Manager 3 Select the option Load Trusted Root Certificates From An Adobe...

Page 275: ...fall into two broad categories features to make the reading of PDF documents more accessible and features to create accessible PDF documents To create accessible PDF documents use Acrobat not Reader...

Page 276: ...ractive form fields unless they have associated alternate text Screen readers can read web links however you can provide more meaningful descriptions as alternate text Alternate text and tool tips can...

Page 277: ...s up a section which text is a bookmark and so on A logical structure tree of tags represents the organizational structure of the document Therefore tags indicate the reading order and improve navigat...

Page 278: ...cise enables you to emulate the end user experience of readers who use a braille printer to read the document Use the TouchUp Reading Order tool Tags tab and Content tab to examine the structure readi...

Page 279: ...ty problems that may be present in the PDF use Full Check This document s security settings prevent access by screen readers Quick Check has found that the PDF has security settings that interfere wit...

Page 280: ...ed Checks for fonts that are inaccessible to screen readers and other assistive software Fonts must contain enough information for Acrobat to correctly extract all the characters to text If one or mor...

Page 281: ...your assistive software and devices The assistant presents only preferences that are appropriate for your assistive software and devices according to the option that you choose 3 Follow the on screen...

Page 282: ...ting a document in a screen reader This preference corresponds to the Display PDF Documents In The Web Browser option in the Accessibility Setup Assistant Accessibility preferences in Multimedia panel...

Page 283: ...tures of Acrobat not those of the assistive technology to navigate from page to page in the document You should also set the Default Page Layout option in preferences to Single Page if you choose to h...

Page 284: ...igating the Help window on page 489 Keys for accessibility on page 490 Enable single key accelerators You can select some tools and perform some actions with single key accelerators Most keyboard shor...

Page 285: ...e text You cannot save edit or print a document while it is in Reflow view In most cases only readable text appears in the reflow view Text that doesn t reflow includes forms comments digital signatur...

Page 286: ...ore information about using screen readers see www adobe com accessibility pdfs accessing pdf sr pdf Read a PDF with Read Out Loud The Read Out Loud feature reads aloud the text in a PDF including the...

Page 287: ...ndows Windows XP Vista and Windows 7 operating systems have built in tools that provide increased or alternate access to information on the computer screen Narrator is a light version of a screen read...

Page 288: ...tion to detect form fields and make them interactive fillable Use the Forms tools to create fillable form fields such as buttons check boxes pop up menus and text boxes When you create a field type a...

Page 289: ...or more information see Add tags to an existing PDF on page 286 Evaluate the PDF and repair tagging problems Once you have a tagged PDF evaluate the document for reading order problems tagging errors...

Page 290: ...files with slide presentations spreadsheets and web pages Choose File Create Combine Files Into A Single PDF During conversion Acrobat opens each authoring application creates a tagged PDF and assemb...

Page 291: ...gged PDF forms and make their form fields fillable and accessible You can deploy forms in tagged PDF XML and other formats from LiveCycle Designer Once you create or edit an Acrobat form in LiveCycle...

Page 292: ...ith disabilities to use a keyboard to move from field to field in a logical order In PDF forms set the tab order to Use Document Structure You can test the tab order of a form by using the following k...

Page 293: ...ith gray or colored blocks the number indicates the region s placement in the page s reading order After you check the reading order of the page you can correct other more subtle tagging issues as nee...

Page 294: ...om normal text you may want to add a description using alternate text Background Tags the selection as a background element or artifact removing the item from the tag tree so that it doesn t appear in...

Page 295: ...ghted region you effectively change the reading order of that item without changing the actual appearance of the PDF Check reading order with the TouchUp Reading Order tool 1 Select the TouchUp Readin...

Page 296: ...text block 2 Do one of the following To add more page content to the current selection Shift drag To remove page content from the current selection Ctrl drag 3 Click the appropriate button in the Touc...

Page 297: ...te their hierarchy in the content 1 Select the TouchUp Reading Order tool and then select the heading text in the PDF 2 In the TouchUp Reading Order dialog box click the button corresponding to the ap...

Page 298: ...dialog box 2 Do any of the following If a figure isn t tagged as a figure select the content region you want and then click Figure or Figure Caption in the dialog box To remove text that was incorrec...

Page 299: ...e defined as individual elements 4 If cells don t appear as separate elements do one of the following If one or more cells are merged use the TouchUp Reading Order tool to select the area within a sin...

Page 300: ...rovided links users can quickly move from one part of a document to another to related information in a different document or to a website that is relevant to the content For URLs to be accessible to...

Page 301: ...s to be copied printed extracted commented on or edited This setting could interfere with a screen reader s ability to read the document because screen readers must be able to copy or extract the docu...

Page 302: ...by selecting it and doing one of the following Drag it to the location you want Choose Cut from the Options menu select the tag above the location you want to paste the cut tag and choose Paste from t...

Page 303: ...s within them Note For more information on logical structures refer to the PDF Reference Sixth Edition Adobe Portable Document Format Version 1 7 on the PDF reference page English only of the Adobe we...

Page 304: ...on Searches for the tag in the Tags tab that contains the text or object selected in the document pane Create Tag From Selection Creates a new tag in the logical structure tree after the item selected...

Page 305: ...loud but adding meaningful alternate text to links can help users immensely For example by adding alternate text you can have a screen reader tell a user to go to the Acrobat accessibility page of ado...

Page 306: ...in the Tags tab choose Tag Annotations from the Options menu Comments or markups that you add to the PDF are tagged automatically If a document contains untagged comments you can locate them in the l...

Page 307: ...elements to use to interpret document structure and present content in a useful manner The PDF tags architecture is extensible so any PDF document can contain any tag set that an authoring application...

Page 308: ...bullet name or number that identifies and distinguishes an element from others in the same list LBody List item body element The descriptive content of a list item Special text elements Special text e...

Page 309: ...delimit text that is associated with a set of styling properties Special inline level elements Similar to inline level elements special inline level elements describe an inline portion of text that h...

Page 310: ...document You can use page thumbnails to jump quickly to a selected page or to adjust the view of the page In Adobe Reader when you move a page thumbnail you move the corresponding page In Acrobat when...

Page 311: ...Use Row Order Moves through rows from left to right or right to left for pages with a right to left binding Use Column Order Moves through columns from left to right and from top to bottom or right to...

Page 312: ...ct as a table of contents for some PDFs More Help topics About tags accessibility reading order and reflow on page 271 Create a bookmark 1 Open the page where you want the bookmark to link to and adju...

Page 313: ...ew Default 3 To change the font size from the options menu choose Text Size size Change a bookmark s destination 1 In the Bookmarks panel select the bookmark 2 In the document pane move to the locatio...

Page 314: ...options menu Moving a bookmark out of its nested position left and the result right Expand or collapse all top level bookmarks From the options menu choose Expand Top Level Bookmarks or Collapse Top L...

Page 315: ...ions on page 311 Create a link using the Link tool 1 Choose Tools Content Link The pointer becomes a cross hair and any existing links in the document including invisible links are temporarily visible...

Page 316: ...arance of a link 1 Select the Link tool and double click the link rectangle 2 In the Appearance tab of the Link Properties dialog box choose a color line thickness and line style for the link 3 Select...

Page 317: ...s may be stored in different locations file attachments are always saved with the PDF 1 Open a PDF that contains a PDF file attachment 2 Go to where you want to create a link If that location is in th...

Page 318: ...te a destination and set the desired view 3 In the Destinations panel choose New Destination from the options menu and name the destination 4 Save the target document 5 In the source document where yo...

Page 319: ...file Opening the file starts the application that handles the file format of the attachment you must have that application to open the attachment Any changes you make are not applied to the attachment...

Page 320: ...e your own actions You can access and manage the actions by choosing File Action Wizard Adobe Acrobat X Pro also lets you export and import actions so that you can share actions with others Note The a...

Page 321: ...You can add multiple tasks and the tasks are run in the order in which they appear in the Steps area 4 Click to configure task options 5 Enable the Prompt User check box to specify the task options w...

Page 322: ...scription Copy an action You can duplicate an action and you can modify the tasks in the action before you save the copy 1 In the Edit Actions dialog box select an action and click Copy 2 Review the s...

Page 323: ...multiple PDF pages A web page is a single topic or URL from a website and is often one continuous HTML page When you convert a web page to PDF it may be divided into multiple standard size PDF pages...

Page 324: ...zooming required The article feature enables you to guide readers through material presented in multiple columns and across a series of pages The flow of an article thread The user reads through text...

Page 325: ...hoose Tools Document Processing Add Article Box View articles in the PDF 1 Choose View Show Hide Navigation Panes Articles 2 To read an article double click it or select the article and choose Read Ar...

Page 326: ...ange both dimensions An example of resizing an article box Edit article properties 1 Using the Article tool select the article box that you want to edit 2 Right click the box and choose Properties 3 C...

Page 327: ...editing an Action Wizard click Save To options Then in the Output Options dialog box select PDF Optimizer and click Settings Note PDF Optimizer isn t available when Reflow is selected in the View men...

Page 328: ...several documents at the same time use the Output options for the Actions Wizard More Help topics Action wizard on page 314 PDF Optimizer options Use the options from the panels in the PDF Optimizer...

Page 329: ...source document it s a good idea to embed all fonts used in the document If you don t need an exact match and you prefer a smaller file you can choose not to embed fonts for roman text and East Asian...

Page 330: ...k Discard Embedded Print Settings Removes embedded print settings such as page scaling and duplex mode from the document Discard Embedded Search Index Removes embedded search indexes which reduces fil...

Page 331: ...behave like any other document that contains images and text letting you freely move or edit items on a page A PDF is like a snapshot of your original document You can perform minor touch ups but if y...

Page 332: ...ool formerly TouchUp Text The Edit Document Text tool works best when editing only a few characters For more extensive editing make changes in the original document if available and then recreate the...

Page 333: ...5 Leave the other properties in the Text tab as they are Edit text attributes 1 Select Tools Content Edit Document Text 2 Click in the text you want to edit 3 Right click the text and choose Propertie...

Page 334: ...t author enables use of the Typewriter tool for that PDF To enable use of the Add or Edit Text Box tool open the PDF and choose File Save As Reader Extended PDF Enable Adding Text in Documents 1 Choos...

Page 335: ...to edit A paragraph of text is enclosed in a bounding box You can select text within the paragraph by dragging 3 Right click the text and choose Properties 4 In the TouchUp Properties dialog box click...

Page 336: ...ct an object 1 Select one or more objects Click the object with the Edit Object tool the Select Object tool or with the tool you used to create the object Use the Select Object tool to select and move...

Page 337: ...age is available when a vector image is selected Edit Object is available when a bitmap image is selected Selecting these options removes tags from the PDF potentially changing how the PDF reflows and...

Page 338: ...foreground Important For Photoshop if the image is in a format supported by Photoshop 6 0 or later your edited image is saved back into the PDF However if the image is in an unsupported format Photos...

Page 339: ...itions to selected pages or the entire document Acrobat supports page transitions and bullet fly ins from PowerPoint More Help topics View document properties on page 335 Set the page layout and orien...

Page 340: ...fault uses the magnification set by the user Open To Page Specifies the page that appears when the document opens Note Setting Default for the Magnification and Page Layout options uses the individual...

Page 341: ...s generated automatically In Acrobat you can change any information that can be set by the document creator unless the file has been saved with security settings that prevent changes 1 Choose File Pro...

Page 342: ...ss You can also associate a catalog index file PDX with the PDF When the PDF is searched with the Search PDF window all of the PDFs that are indexed by the specified PDX file are also searched You can...

Page 343: ...Choose File Properties click the Description tab and then click Additional Metadata 2 Select Advanced from the list on the left 3 To edit the metadata do any of the following and then click OK To add...

Page 344: ...d shows a hierarchical list of all structural elements The selected object s metadata appears as editable properties and values at the bottom of the Model Tree The selected object is highlighted on th...

Page 345: ...layers when you convert InDesign CS documents to PDF make sure that Compatibility is set to Acrobat 6 0 PDF 1 5 or higher Additionally make sure that Create Acrobat Layers is selected in the Export A...

Page 346: ...ng the visibility setting and the print setting to control when a layer is visible and when it prints If a layer contains a watermark for example you may want the layer to not show on screen but alway...

Page 347: ...ks 1 Set the required layer properties visibility and magnification level for the target PDF layer in the document pane 2 Click the Bookmarks button and choose New Bookmark from the options menu 3 Sel...

Page 348: ...tent will have the same layer properties as the existing layer in the target document This option is available only when the target document contains layers Copy Layers From Source Imports the layers...

Page 349: ...ction to occur when a bookmark or link is clicked or when a page is viewed For example you can use links and bookmarks to jump to different locations in a document execute commands from a menu and per...

Page 350: ...le before you can specify an action for it Open A File Launches and opens a file If you are distributing a PDF file with a link to another file the reader needs the native application of that linked f...

Page 351: ...area Mouse Exit When the pointer exits the field or play area On Receive Focus media clips only When the link area receives focus either through a mouse action or tabbing On Lose Focus media clips onl...

Page 352: ...these tasks View latitude and longitude while the cursor is over an area containing geospatial information Mark a location with a geospatial annotation Search for a location in a document More Help t...

Page 353: ...ou can also see the latitude and longitude of your cursor location when the mouse pointer is over geospatial content 1 Choose Tools Analyze Measuring Tool 2 In the Measurement Tool display select a me...

Page 354: ...ngitude As WGS 1984 Select to ensure that latitude and longitude use the current standard reference frame for earth World Geodetic System 1984 For older maps that were drawn with an earlier grid such...

Page 355: ...e bookmarks and comments in the search Find toolbar and Find options The Search window offers more options and more kinds of searches than the Find toolbar When you use the Search window object data a...

Page 356: ...d text in a PDF The Find toolbar searches the currently open PDF 1 Type the text you want to search for in the text box on the Find toolbar Edit Find 2 Optional Click the arrow next to the text box an...

Page 357: ...can search component PDF files as well as several other file types Windows users can search Microsoft Office documents such as doc xls and ppt AutoCAD drawing file formats dwg and dwf HTML files and...

Page 358: ...rch results You can save the search results as a PDF or CSV file For a video see Saving Search Results in Acrobat Click and choose Save results to PDF or Save results to CSV Advanced Search Options By...

Page 359: ...apply them to searches This setting does not apply to non PDF files inside PDF Portfolios Note You can search by document properties alone by using document property options in combination with a sea...

Page 360: ...Acrobat as a stand alone application not within your web browser In Mac OS indexes created with some older versions of Acrobat are not compatible with the Acrobat X Search feature If you have upgraded...

Page 361: ...r than it can search the document The embedded index is included in distributed or shared copies of the PDF Users search PDFs with embedded indexes exactly as they search those without embedded indexe...

Page 362: ...tem volumes may contain long unretrievable filenames If the document structure includes subfolders that you don t want indexed you can exclude them during the indexing process Adding metadata to docum...

Page 363: ...ese Directories click Add select a folder containing some or all of the PDF files to be indexed and click OK To add more folders repeat this step Note Any folder nested under an included folder will a...

Page 364: ...which the Convert Document Information option is selected in the PDFMaker application the fields transfer over to any PDFs you create XMP Fields Use this option to include custom XMP fields The custo...

Page 365: ...w options during the index building process In the Preferences dialog box under Categories select Catalog Many of the options are identical to those described for the index building process The Force...

Page 366: ...Then copy the PDX file to the folder where you want to create the new index and edit the include and exclude lists of directories and subdirectories as necessary If the index resides on a drive or se...

Page 367: ...ime MPEG ASF RAM and Windows Media files However Acrobat and Reader X do not provide a way to create legacy multimedia files To help protect your computer from viruses Acrobat asks you if you want to...

Page 368: ...tities In the Preferences dialog box select Multimedia Trust Legacy from the Categories Display Permissions For Choose to set permissions for either trusted documents or other non trusted documents Al...

Page 369: ...wf can be added to PDFs to provide complimentary tools for text Examples of applications developed in Flash include an RSS Reader calculator and online maps For more information about the interactive...

Page 370: ...ot in FLV or SWF format set a poster image by moving the slider to the desired frame Then click Set Poster Image From Current Frame To determine how the playback controls are displayed select an optio...

Page 371: ...Opacity Sets the degree of transparency for the play back controls Autohide controls When selected hides the play controls when the mouse pointer is not over the multimedia Video tab Available when yo...

Page 372: ...e Help topics Annotations and drawing markup tools overview on page 150 View comments on page 164 Adding 3D models to PDFs Add 3D models to a PDF page You can use the 3D tool to place a 3D file in U3D...

Page 373: ...such as 3D mathematical functions plotted on a graph A perspective projection offers a more realistic scene in which objects in the distance appear smaller than objects of the same size in the foregro...

Page 374: ...determines how those files interact For example you can identify a resource to run in the background and one to run in the foreground After you add the files to the file list select one and in the Bi...

Page 375: ...ally Moves forward or backward in the scene when you drag vertically maintains a constant elevation level regardless of how you drag The Walk tool is especially useful for architectural 3D models To c...

Page 376: ...erent lighting effects that are available to enhance the illumination of the 3D object Experiment to get the visual effects you want Background Color Opens the color picker which you can use to select...

Page 377: ...Bounding Box Outline J Wireframe K Shaded Wireframe L Transparent Wireframe M Hidden Wireframe N Vertices O Shaded Vertices Change rendering mode lighting projection and background The model rendering...

Page 378: ...the Options menu on the Model Tree More Help topics Examples of model rendering modes on page 370 Model Tree overview The Model Tree appears in the navigation pane on the left side of the work area Y...

Page 379: ...n Acrobat Model Tree A 3D object hierarchy B Saved views C Part or object information Note To change the default behavior for the Model Tree open the Preferences dialog box and under Categories select...

Page 380: ...ree to hide and show different parts Isolate Displays only the selected part hiding all others Isolate Part Displays the geometry the Product Manufacturing Information PMI and all views including PMI...

Page 381: ...ional Click the arrow next to the Toggle Cross Section icon and choose Cross Section Properties which opens the Cross Section Properties dialog box Then do any of the following Change settings under A...

Page 382: ...ine the angles between the cutting plane and the axes Drag the sliders left or right or change the percentages Save Section View Opens the View Properties dialog box in which you can select the displa...

Page 383: ...oint for the measurement and then click a third time to set the location of the measurement and label To save a measurement as a comment select the Hand tool right click the measurement and click Conv...

Page 384: ...rtcuts while you are measuring Preferences Opens the Measuring 3D Preferences dialog box Hide Show Measurement Info Window The Measurement Info Window displays the Units And Markup settings for the mo...

Page 385: ...era target is the center of the selected model The camera is aligned to the selected model Select Face After you select this option click a face of the 3D model in the document The Camera Properties d...

Page 386: ...e settings that were last displayed For example if Background Color is not selected the background color of the view remains the same as the background that was previously displayed The view is listed...

Page 387: ...remove From within the View pane either click the Delete button or click the Options button and choose Delete View 3D preferences In the 3D Multimedia panel of the Preferences dialog box you can deter...

Page 388: ...ptimization Scheme For Low Framerate Specifies what happens to animations of complex models when the framerate becomes low None does not compromise the visuals and leaves the framerate low Bounding Bo...

Page 389: ...F 1 Display the Annotations panel from the Comment task pane 2 Select a commenting tool and then click inside the 3D object area 3 Click inside the 3D object area to create a comment A new view defini...

Page 390: ...mment to open its comment window 3 Repeat steps 1 and 2 to see other comments associated with other views When you select a comment the 3D model appears in the same view it was in when the comment was...

Page 391: ...eing device independent Other color models RGB HSL HSB CMYK and so forth can have many different color spaces Because these models vary with each associated color space or device they are described as...

Page 392: ...or your print service provider can tailor CMYK images and specify color values for a known specific set of printing conditions The value of color management increases when you have more variables in...

Page 393: ...our desktop to display neutral grays only View document proofs in the real world conditions under which your audience will see the final piece For example you might want to see how a housewares catalo...

Page 394: ...he color management system uses profiles to know how a device produces color and what the actual colors in a document are Device profiles are often installed when a device is added to your system You...

Page 395: ...t service provider click Show Saved Color Settings Files Set up color management 1 Select the Color Management category of the Preferences dialog box 2 Select a color setting from the Settings menu an...

Page 396: ...dobe PDF However doing so may cause colors to be reseparated For example pure CMYK black objects may be reseparated as rich black For more information on color management options for printing and savi...

Page 397: ...aging PDFs for printing on page 393 Color managing HTML documents for online viewing Many web browsers do not support color management Of the browsers that do support color management not all instance...

Page 398: ...rt this option Simulate Paper Color Simulates the dingy white of real paper according to the proof profile Not all profiles support this option Color managing documents when printing Printing with col...

Page 399: ...If the output profiles that come with your printer don t produce satisfactory results you obtain custom profiles in the following ways Purchase a profile for your type of printer and paper This is us...

Page 400: ...t profile you should create because viewing color accurately on your monitor allows for critical color decisions in the design process If what you see on your monitor is not representative of the actu...

Page 401: ...ofile your monitor on page 396 Letting the printer determine colors when printing on page 392 Obtaining custom profiles for desktop printers on page 393 About color working spaces on page 397 About mo...

Page 402: ...on the System Preferences Displays Color tab For the best results use third party software and measuring devices In general using a measuring device such as a colorimeter along with software can creat...

Page 403: ...s in the document to the color space of a different profile The color numbers are shifted in an effort to preserve the original color appearances Convert document colors to another profile You convert...

Page 404: ...can use the color space in an embedded output intent instead of a document color space for viewing and printing For more information on output intents see Acrobat Help Adobe applications ship with a s...

Page 405: ...ns select the Color Management category of the Preferences dialog box Engine Specifies the Color Management Module CMM used to map the gamut of one color space to the gamut of another For most users t...

Page 406: ...e more important than the exact relationship between colors Relative Colorimetric Compares the extreme highlight of the source color space to that of the destination color space and shifts all colors...

Page 407: ...er documentation for details 6 Set additional printer driver options in your operating system 7 To print comments or forms select an option from the Comments And Forms pop up menu 8 Indicate which pag...

Page 408: ...area is selected and is larger than the printable area of the currently selected paper it s scaled to fit the printable area This option is always active during N up printing You can set this option a...

Page 409: ...ader Note You don t need to have a PostScript printer to create a PostScript file Print Color As Black Windows Forces all nonwhite color to print as black This option is useful for printing engineerin...

Page 410: ...he layer to print Never Prints Forces the layer not to print Prints When Visible Matches printed output to on screen visibility Note In Reader you can open the Layer Properties dialog box but you cann...

Page 411: ...Number Of Copies Prepopulates the Copies box in the Print dialog box Choose a number from 2 to 5 or choose Default to use the application default which is one copy This limitation prevents multiple u...

Page 412: ...p them choose File Print again and choose Back Side Only Depending on the printer model you might have to turn and reorder the pages to print the back sides To prevent others in a shared printing envi...

Page 413: ...in a hierarchy with parent bookmarks and child dependent bookmarks If you print a parent bookmark all page content associated with child level bookmarks also print Not all bookmarks display page cont...

Page 414: ...tion When you specify an overlapping edge and then superimpose those edges you can use the cut marks to line up the tiles Scale a document for printing To print an oversized PDF on paper that has smal...

Page 415: ...tains device dependent settings such as halftones and transfer functions these settings can be sent in the PostScript output to override the default settings in the printer To use these options you mu...

Page 416: ...ader cannot use the default Color Rendering Dictionaries CRDs on some PostScript printers Always Use Host Collation Specifies if you want Acrobat to always use host collation for printing without chec...

Page 417: ...rts overprinting make sure that this option is unselected so the native overprinting capabilities of the printer are used Use Maximum Available JPEG2000 Image Resolution Controls how resolution progre...

Page 418: ...inations choose an option from the Screening menu To specify a custom halftone screen frequency in the ink list select the plate to be customized and then enter the lpi value in the Frequency box and...

Page 419: ...mageable area across the horizontal and vertical axes so that it is wrong reading Type is readable when the photosensitive layer is facing away from you Images printed on film are often printed Horizo...

Page 420: ...DF bleed box boundaries A bleed box defines the amount of extra area to image outside the defined page size Registration Marks Places marks outside the crop area for aligning the different separations...

Page 421: ...e color management and specify a CMYK profile printing to a PostScript printer Apply Output Preview Settings Simulates the print space defined by the device identified in the Simulation Profile menu o...

Page 422: ...imulate Overprinting converts spot colors to process colors for printing If you intend to use a file for final output do not select this option When you print to a black and white printer a grayscale...

Page 423: ...Composite left and separations right Print color separations Acrobat supports host based separations and in RIP separations The main difference between them is where the separations are created at the...

Page 424: ...P separations Choose In RIP Separations if the PPD supports in RIP separations Trapping options appear From the Trapping menu choose Adobe In RIP or Off If you choose Adobe In RIP click Trap Presets a...

Page 425: ...ile doesn t contain trapping information Unknown You don t know whether the file contains trapping information More Help topics Adobe In RIP trapping on page 421 Saving separations as PostScript Depen...

Page 426: ...Boxes H Add Printer Marks I Fix Hairlines J Flattener Preview K JDF Job Definitions Open the Print Production panel If the Print Production panel is not visible in the Tools pane choose View Tools Pri...

Page 427: ...the production process including PDF conversion settings and preflight profiles Trapping color About ink trapping When an offset printed document uses more than one ink on the same page each ink must...

Page 428: ...ports Adobe In RIP Trapping To find out if a PostScript output device supports Adobe In RIP Trapping contact the manufacturer or your print service provider Trap a PDF Trapping is a complex process th...

Page 429: ...Create 3 Specify the following options and then click OK Name Type a name for the preset You cannot change the name of either of the two built in presets No Trap Preset and Default Trap Width Type val...

Page 430: ...ign 2 Select the pages you want to disable trapping on and choose No Trap Preset in the Trap Preset menu 3 Click Assign 4 After you finish updating the dialog box click OK Trap preset options You can...

Page 431: ...of the outside join of two trap segments Choose from Miter Round and Bevel The default is Miter which matches earlier trapping results to retain compatibility with previous versions of the Adobe Trap...

Page 432: ...n bitmap images such as photographs and those saved in raster PDF files and vector objects such as those from a drawing program and vector PDF files Each trapping engine handles imported graphics diff...

Page 433: ...inks are based on the neutral density readings of process ink swatches that conform to industry standards in different parts of the world The language version determines which standard it conforms to...

Page 434: ...inks and most spot inks Transparent Use for clear inks to ensure that underlying items trap Use this option for varnishes and dieline inks Opaque Use for heavy nontransparent inks to prevent trapping...

Page 435: ...w dialog box are reflected directly in the open document You can also access the Object Inspector from the Preview section of the Output Preview dialog box to inspect the content of your document For...

Page 436: ...n also view specific element types such as solid color objects images smooth shades text and line art When you select a source color space you see only the objects in that color space Limiting colors...

Page 437: ...You can adjust ink coverage by converting some spot colors to process colors using the Ink Manager Set the background color You can simulate what your document would look like if printed on color pap...

Page 438: ...dialog box Color conversion and ink management About color conversion Colors must often be converted when they are displayed on a monitor or sent to a printer Conversion is necessary when the color m...

Page 439: ...serves converts or maps aliases color values from the source color space to the destination space as follows Objects with untagged RGB data DeviceRGB convert from the working space RGB profile to the...

Page 440: ...intents the selected intent overrides the document intent for the conversion 6 Select Embed to embed the profile Selecting Embed tags all objects with the selected conversion profile As an example a d...

Page 441: ...Click the Color tab 4 From the Convert To menu choose the profile for specifying the color space of the object The current color space of a single object or identical color spaces for multiple objects...

Page 442: ...r is useful if you ve accidentally added a spot color to a process color document or if the document contains more spot colors than are practical to print 1 In the Ink Manager do one of the following...

Page 443: ...page 413 Note A PDF created from Adobe InDesign CS and later can include printer marks either in a separate layer or on the page You can view these marks using the Layers tab in Acrobat If the printe...

Page 444: ...s dialog box Choose Tools Print Production Set Page Boxes Fix hairlines Very thin lines called hairlines are problematic in offset printing If left as is in PDFs they might not appear in the final pri...

Page 445: ...check Transparency flattening About flattening If your document or artwork contains transparency to be output it usually needs to undergo a process called flattening Flattening divides transparent art...

Page 446: ...the Flattener Preview dialog box to highlight the areas and objects that are transparent as well as those affected by transparency flattening Transparent content is highlighted in red and the rest of...

Page 447: ...to adjust flattening options Note The Flattener Preview is not intended for precise previewing of spot colors overprints and blending modes Instead use Overprint Preview mode for those purposes 1 Dis...

Page 448: ...rent Objects Highlights the objects that are sources of transparency such as objects with partial opacity including images with alpha channels objects with blending modes and objects with opacity mask...

Page 449: ...i for both line art and gradient mesh The resolution affects the precision of intersections when flattened Line Art and Text Resolution should generally be set to 600 1200 to provide high quality rast...

Page 450: ...settings in a transparency flattener preset You can then apply these settings for print output as well as for saving and exporting files to PDF 1 3 Acrobat 4 0 and EPS and PostScript formats In addit...

Page 451: ...cs Transparency Flattener options on page 442 Apply a flattener preset Do one of the following In the Flattener Preview dialog box choose a preset from the menu specify a page range and click Apply In...

Page 452: ...ransparency image resolution ink coverage PDF version compatibility and more Preflight also includes tools for examining PDF syntax or the actual PDF structure of a document Before you use the Preflig...

Page 453: ...ck or fixup on the list to see its description Profiles are organized in groups that you can expand and collapse Profiles with the gray wrench icon include fixups that can correct errors in your file...

Page 454: ...the Warning icon to see a list of the alerts Click Adjust to automatically adjust the settings for maximized reliability of the display of the selected PDF document Output intent options You can set t...

Page 455: ...mask report when an image occupies the entire page In this case you don t see the mask but you see the lines around objects Color Line Style Effective Line Width Click Color to choose colors from a c...

Page 456: ...ghted with a dotted line for easier identification This option is useful when an object such as a font exists in multiple places in the document In some cases the item is an attribute of an object for...

Page 457: ...n the Results panel of the Preflight dialog box expand the Overview and Preflight Information sections to view details 2 In the Overview section expand a property to list the resources More Help topic...

Page 458: ...ify that the profile used on the document is the same as the profile on your local system click Check Profile Fingerprint For example if you asked a customer to use a specific profile you can use this...

Page 459: ...that have nothing to do with the profile used XML Report Produces a structured report for workflow systems that can interpret and process the preflight results For details contact your print service...

Page 460: ...ncludes information embedded in the PDF that can be used by an XMP enabled application or device in the workflow This information can include meaningful descriptions and titles searchable keywords the...

Page 461: ...iew Q Groups all operators in the content stream that belong to the same graphic state nesting level within a pair of the q Q operators Expand the subtree for a q Q pair to view the operator and param...

Page 462: ...fied parameters A profile with a fixup has the filled in gray wrench icon next to it Adobe Acrobat includes several predefined preflight profiles organized into groups such as Digital Printing PDF Ana...

Page 463: ...f checks C More options D Profile groups Add and remove profiles You can create your own custom preflight profiles Before you create a new profile from scratch review existing profiles for ones that a...

Page 464: ...from the Group menu 2 Type a name for the group and click OK Note If you select a group of profiles all profiles are moved to the new group Remove a profile In the Preflight Edit Profile dialog box se...

Page 465: ...package and click Save Don t rename the file Lock unlock and password protect profiles You can prevent unauthorized changes to preflight profiles by locking profiles and giving them passwords This ma...

Page 466: ...d Enter your name and email address Assign the profile to a group Select an existing group from the menu or select New Group type a name and click OK Groups are sorted alphabetically 5 When you finish...

Page 467: ...Inactive to any other state to make the text boxes available View a profile summary You can view a description of each check and its inspection criteria for a given profile by creating a profile summa...

Page 468: ...characteristics in the embedded ICC profiles which define the ICC color spaces ICC profiles contain data for translating device dependent color to a device independent color space such as Lab This hel...

Page 469: ...by the Document Info dialog box in Acrobat and information that has been standardized by the ISO 15930 standard PDF X Document Metadata Includes information embedded within the document such as its t...

Page 470: ...ting and modifying items The buttons at the bottom of the column perform basic editing functions such as duplicating removing and creating The search box helps you locate a specific check Custom check...

Page 471: ...panel and click the right facing arrow Double click a check to edit it More Help topics About preflight profiles on page 456 Lock unlock and password protect profiles on page 459 See where a check or...

Page 472: ...file dialog box double click a check and then click Usage in the Edit Check dialog box to see which profiles use the check Correcting problem areas About preflight fixups You can use the Preflight too...

Page 473: ...lection of fixups that you can add to a profile These are all available from the Fixups section of each profile 1 Open the Preflight dialog box select a profile and click the Edit link next to the pro...

Page 474: ...as you want Note To remove a fixup from a profile select the fixup from the list on the left and click the right facing arrow Edit Fixup dialog box overview The Edit Fixup dialog box lists the types...

Page 475: ...unlocked it is better to duplicate an existing fixup and change its values This technique is useful if the fixup belongs to multiple locked profiles and you don t want to find and unlock all those pro...

Page 476: ...alog box click the Select Single Fixups button 2 Select an existing fixup and choose Options Duplicate Preflight Fixup Set up favorite single fixups 1 In the Profiles panel of the Preflight dialog box...

Page 477: ...ppears in the Preflight dialog box Verify a PDF against PDF X PDF A or PDF E criteria PDF X PDF A and PDF E files can be created in various ways such as by using Acrobat Distiller or the File Save As...

Page 478: ...eate and edit a droplet for running a preflight inspection When you inspect files using a droplet you can separate successful files from problem files and review results in an optional report More Hel...

Page 479: ...tents can override working spaces during viewing and printing but they do not convert the colors in the PDF Note In a PDF X1 a workflow the output intent describes the working CMYK space In a PDF X 3...

Page 480: ...1 On the Output Intents tab of Preflight Preferences click Capture 2 Locate the file with the embedded output intent you want and open it The output intent appears at the end of the list with a name t...

Page 481: ...verify that steps and processes were completed successfully ensures the integrity of the files before the job enters print production For example a print service provider or content originator can us...

Page 482: ...that file 3 Click tabs to view different specifications Create JDF job definitions You can create new JDF job definitions in a variety of ways using the JDF Job Definitions dialog box Each resulting...

Page 483: ...esign files Word files PostScript files and so on 1 In the JDF Job Definitions dialog box select the job definition and click Edit 2 Expand the items on the left and do any of the following To change...

Page 484: ...fication used to match this job definition to a billing or higher level MIS Management Information System This ID is usually the internal customer number of the MIS that created the job Customer Job T...

Page 485: ...function Select a job function in the list and click Edit to update the information Select a job function in the list and click Remove Define media specifications for a print job You specify the medi...

Page 486: ...normal light Use translucent for back lit viewing Texture The intended texture of the media Front Back Coating The prepress coating applied to the front and back surfaces of the media Stock Brand The...

Page 487: ...ctions At any time you can prepare your JDF package the JDF file and PDF file for submission using submission site instructions Any preflight profile or PDF conversion settings file embedded in the jo...

Page 488: ...erts blank pages into the combined PDF where no PDF pages are referenced for example if a section has been specified to contain 12 pages but no PDF has been referenced Include Annotations Adds annotat...

Page 489: ...rors cannot be fixed completely In this case a warning appears in place of the previous error 6 When you have corrected all fixable errors click Continue 7 If you selected Preflight in the Submission...

Page 490: ...tool Spacebar Spacebar Select tool V V Snapshot tool G G Marquee Zoom tool Z Z Temporarily select Dynamic Zoom tool when Marquee Zoom tool is selected Shift Shift Temporarily zoom out when Marquee Zo...

Page 491: ...S Text Edits tool E E Stamp tool K K Current highlighting tool U U Cycle through highlighting tools Highlighter Underline Text Cross Out Text Shift U Windows only Shift U Arrow tool D D Cloud tool Q W...

Page 492: ...Shift Tab Move focus to the next or previous row when in the body of the file list on the left Up Arrow or Down Arrow Up Arrow or Down Arrow Selects the next or previous column header for sorting Left...

Page 493: ...the next panel and panel control within an open Task pane Tab Tab Navigate to the previous panel and panel control within an open Task pane Shift Tab Shift Tab Navigate to the next command button wit...

Page 494: ...t pane Shift Tab Shift Tab Activate selected tool item such as a movie clip or bookmark or command Spacebar or Enter Spacebar or Return Open context menu Shift F10 Control click Close context menu F10...

Page 495: ...sign Right Arrow or Shift plus sign Collapse the current bookmark focus on Bookmarks panel Left Arrow or minus sign Left Arrow or minus sign Expand all bookmarks Shift Shift Collapse selected bookmark...

Page 496: ...hift Ctrl 5 Shift Command 5 Reflow a tagged PDF and return to unreflowed view Ctrl 4 Command 4 Activate and deactivate Read Out Loud Shift Ctrl Y Shift Command Y Read only the current page out loud Sh...

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