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USING ACROBAT X PRO
Collaboration
Last updated 10/11/2011
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(Windows) Change the MAPI settings in your email application. Acrobat and Reader use the Messaging
Application Program Interface (MAPI) to communicate with your email application. Most email applications
come with MAPI settings to handle this communication. For more information on configuring your email
applications, see the email application’s Help.
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(Mac OS) In Mail, choose Mail > Preferences, select General, and then choose the preferred email application from
the Default Email Reader menu. Restart Acrobat to activate the change. If your application isn’t listed, choose Select
from the menu and browse to the location. If you select an application that isn’t listed in the Default Email Reader
menu, Acrobat does not necessarily support it.
Specify a server
If you distribute a PDF using your own server location, you can specify a network folder, a Windows server running
Microsoft SharePoint Services, or a web server folder. Participants must have read and write access to the server you
specify. Ask your network administrator to provide a suitable server location for storing comments. No additional
software is required to set up a server.
Note:
Web server folders are not available for form distribution.
If all recipients are within a local area network, network folders and SharePoint servers are the best choices for a
comment server. Network folders are generally the cheapest and most reliable. To initiate a review on a SharePoint
server, the initiator must use Windows. However, participants can use either Windows or Mac OS.
WebDAV servers (web servers that use the WebDAV protocol) are best used only if your reviewers are outside a
firewall or a local area network.
Starting a review
Start a shared review
The shared PDF that you send includes the Annotation and Drawing markup panels, and instructions in the document
message bar.
1
Choose Comment > Review
> Send For Shared Review.
You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word.
Choose Adobe PDF > Convert To Adobe PDF And Send For Review. For Office 2007/2010 applications, choose
Acrobat > Create And Send For Review.
2
If prompted, specify a PDF.
3
Choose a delivery and collection method. You can use Acrobat.com, your own internal server, or a server profile if
you have already created one. (For more information, see “
Choosing a distribution option for reviews and forms
”
on page 139.) Then follow the onscreen instructions.
4
On the email screen, specify the following settings as needed:
Delivery Method
Click to specify a different delivery and collection method from the one that is currently selected.
To, Cc
Enter the email addresses of your reviewers. Insert a semicolon or a return after each address. Click the To or
Cc button to select email addresses from your email application address book.
Summary of Contents for 22020737 - Acrobat Pro - PC
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