Summit & Summit 800
Feature Description and Operation Manual
Issue 1.2
75
2.22
Conference
2.22.1 Conference Group
Description
You can arrange stations and external contacts in groups so that you may create a conference
with all members of the group through a single call. Each conference group can have up to 13
members that can be a station or an external telephone number. Conference groups are
assigned in the iPECS User Portal (Station Web Admin) by assigning members to a conference
group.
Once the group is established, placing a call to the Conference Group initiates the Conference
Group call. The system calls each member and a System announcement, which you pre-record,
is played to members receiving the group call. Initiation of a Group call can be password
protected with a 5-digit password that you assign when the group is created.
There are two (2) types of Conference Groups, Station and System. The Station Conference
group is created by the station user, assigned as the group supervisor, and is the only member
that can initiate a Conference group call. The System Conference Group is created by an
Attendant or system administrator and any member can initiate the Conference Group call. The
member initiating the call becomes the supervisor for that group call.
The supervisor can manage membership in the conference and can monitor the status of each
member, in/out of conference. The Supervisor can remove members from the conference or add
a non-member to the conference. An Absent Supervisor timer terminates the conference if the
supervisor is not in the conference for the timer interval. Setting the interval to “0” disables this
feature.
Once a group is created, the supervisor imitates the conference by calling the conference group.
The system then attempts to call each member of the group either simultaneously or in turn using
the Interval timer assigned for the group. Members that answer the call receive the recorded
voice announcement, if any, and can enter the conference, dial “1”, or reject the conference,
hang-up. The system will attempt to contact a busy or no-answer member based on the assigned
Retry Count. A call is consider no-answer using the No-answer timer set when the group was
created.
Operation
To create a conference group from the iPECS User Portal:
1. Access Station Program in the Web Admin.
2. Select Conference Group button.
3. Create the Conference group entering:
−
The name of group : up to 12 character,
−
The password: Passwords must be 5-digits.
−
Announcement number for the group: (pre-recording the announcement is required),
