ScanSoft SCANSOFT PAPERPORT 3.6, Manual

Page: 72 / 188

5: Getting Organized with Personal Folders 64
Table
of Contents
• Create folders for smaller sets of items. For example, instead of creating a
single folder for Bills To Pay, you might create one for each month’s
bills. That way, you can quickly find an item. At the end of the year,
you could move all of the bills into one folder titled “Tax Deductions.”
• Create folders for projects. Suppose you are on a crash project with a
tight deadline. By having a folder specifically for the project, you can
easily keep track of all the items for that project. The stacks of items in
that folder can then be for different topics, such as initial plans,
budget, and work orders.
• Give the folders descriptive titles. Because a folder can have a title up to
30 characters long, its title can fully describe what the folder contains.
For example, instead of a folder titled “Project1,” give it a more
descriptive title, such as “Coffee Buyer Contract/1996.”
A
BOUT THE
F
OLDERS
The set of folders that you initially receive with PaperPort cover many
typical topics, such as Investments, Receipts, and Travel. However, those
folders are just suggestions. You can retitle the folders and create new ones
that match the way you organize your work.
Note that the Main Folder is always at the top of the list of folders. It is the
only folder required to be in the list. You can change the title of the Main
Folder, but you cannot delete it, and it will always be first in the list.
PaperPort uses the Main Folder as the place for items scanned when the
PaperPort application is not yet open. Thus, if the PaperPort software is
not running when you scan an item, it is automatically placed in the
Main Folder. You can then move it to the folder you want.
However, if the PaperPort software is already running when you scan an
item, the item is automatically placed in the folder that is currently open.
Each item must be in one folder or another.
Folders are for filing purposes only. You cannot, for instance, drag a folder
onto the Printer icon to print all of the items in the folder. Also, you
cannot file one folder within another.