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Xerox VersaLink B71 Series, User Manual

The Xerox VersaLink B71 Series is a high-performance printing solution designed to streamline office productivity. With our comprehensive user documentation and manuals available for free download, manualshive.com offers an extensive collection of resources to assist users in maximizing the full potential of this exceptional product.

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Xerox

®

VersaLink

®

B71XX Series Multifunction Printer User Guide

5

Logging into your Xerox

®

App Gallery Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Installing or Updating an App from the Xerox

®

App Gallery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Logging out of your App Gallery Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Device Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
About . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Supply Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Billing and Usage Counters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Reset to Factory Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Remote Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Address Book Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Editing the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Creating and Managing Favorites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Jobs Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Managing Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Managing Special Job Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Managing Jobs Using the Embedded Web Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Copy Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Making a Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Copy Workflows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

ID Card Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

ID Card Copy Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Copying an ID Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Email Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Sending a Scanned Image in an Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Previewing and Building Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Scan To . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Scan To Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Scanning to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Scanning to a User Home Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Scanning to a USB Flash Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Scan to Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Scanning to an FTP or SFTP Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Scanning to a Shared Folder on a Network Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Scanning Images into an Application on a Connected Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Fax Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Fax Workflows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Server Fax Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Sending a Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Sending a Delayed Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Contents

Summary of Contents for VersaLink B71 Series

Page 1: ...VERSION 2 0 NOVEMBER 2022 702P08829 Xerox VersaLink B71XX Series Multifunction Printer User Guide ...

Page 2: ...L is a registered trademark of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are registered trademarks of International Business Machines Corporation in the United States and or other countries Trellix is a trademark or registered trademark of Trellix Inc in the United States and other countries Trellix formerly known as McAfee Microsoft Windows and Windows Se...

Page 3: ...Document Feeder 23 Internal Parts 25 Rear View 26 Finishing Options 27 Control Panel 29 Power Options 32 Powering On the Printer 32 Powering Off the Printer 32 Entering and Exiting Sleep Mode and Low Power Mode 33 Power Saver 33 Accessing the Printer 34 Accounting 34 Logging In 34 Convenience Authentication 35 Smart Card 35 Introduction to Apps 37 Information Pages 38 Printing Information Pages 38...

Page 4: ...inter 58 Installing the Printer as a Web Service on Devices 59 Installing the Drivers and Utilities for MacOS 59 Installing Print Drivers and Utilities for UNIX and Linux 60 More Information 61 Customize and Personalize 63 Customize and Personalize Overview 64 Customizing or Personalizing the Home Screen 65 Hiding or Showing an App on the Home Screen 65 Rearranging Apps on the Home Screen 65 Custo...

Page 5: ...Using the Embedded Web Server 93 Copy 94 Copy Overview 94 Making a Copy 94 Copy Workflows 96 ID Card Copy 102 ID Card Copy Overview 102 Copying an ID Card 102 Email 103 Email Overview 103 Sending a Scanned Image in an Email 103 Previewing and Building Jobs 105 Scan To 107 Scan To Overview 107 Scanning to an Email Address 107 Scanning to a User Home Folder 108 Scanning to a USB Flash Drive 109 Scan...

Page 6: ...x and AS 400 Printing 137 Mobile Printing Options 140 Print Jobs 141 Managing Jobs 141 Printing Special Job Types 142 Printing Features 146 Selecting Paper Options for Printing 146 Printing on Both Sides of the Paper 146 Print Quality 147 Image Options 147 Printing Multiple Pages to a Single Sheet 148 Printing Booklets 148 Using Special Pages 148 Orientation 151 Advanced Tab 152 Using Custom Paper...

Page 7: ...aning the Exterior 193 Cleaning the Interior 195 Adjustments and Maintenance Procedures 198 Adjusting Paper Registration 198 Adjusting the Altitude 200 Supplies 201 Consumables 201 Ordering Supplies 201 Recycling Supplies 203 Toner Cartridges 203 Routine Maintenance Items 204 Replacing the Drum Cartridge 204 Replacing Staples in the Integrated Office Finisher 204 Replacing Staples in the Main Stap...

Page 8: ...sher 237 Clearing Hole Punch Jams in the Office Finisher 242 Print Quality Problems 243 Controlling Print Quality 243 Paper and Media 243 Solving Print Quality Problems 244 Copy and Scan Problems 248 Fax Problems 249 Problems Sending Faxes 249 Problems Receiving Faxes 250 Getting Help 251 Viewing Warning Messages on the Control Panel 251 Viewing Current Errors on the Control Panel 251 Using the In...

Page 9: ...ifications in Europe 272 European Union Lot 4 Imaging Equipment Agreement Environmental Information 273 Eurasian Economic Community Certification 273 Germany 273 Turkey RoHS Regulation 274 Copy Regulations 275 United States 275 Canada 276 Other Countries 277 Fax Regulations 278 United States 278 Canada 279 European Union 280 New Zealand 280 South Africa 281 Safety Certification 282 Material Safety...

Page 10: ...10 Xerox VersaLink B71XX Series Multifunction Printer User Guide Contents ...

Page 11: ...fety 13 Operational Safety 15 Maintenance Safety 17 Printer Symbols 18 Environmental Health and Safety Contact Information 20 Your printer and the recommended supplies have been designed and tested to meet strict safety requirements Attention to the following information ensures the continued safe operation of your Xerox printer ...

Page 12: ...ation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only Note Unauthorized alterations which can include the addition of new functions or connection of external devices can affect the product certification For more information conta...

Page 13: ...llowing 1 Power off the printer immediately 2 Disconnect the power cord from the electrical outlet 3 Call an authorized service representative POWER CORD Use the power cord supplied with your printer W Wa ar rn niin ng g To avoid risk of fire or electrical shock do not use extension cords power strips or power plugs Plug the power cord directly into a properly grounded electrical outlet Ensure tha...

Page 14: ...inter immediately and disconnect the power cord from the electrical outlet Contact an authorized Xerox service representative to correct the problem if The equipment emits unusual odors or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the printer The printer is exposed to water Any part of ...

Page 15: ...any metallic surfaces W Wa ar rn niin ng g To avoid a tip hazard do not push or move the device with all the paper trays extended OZONE RELEASE This printer produces ozone during normal operation The amount of ozone produced is dependent on copy volume Ozone is heavier than air and is not produced in amounts large enough to harm anyone Install the printer in a well ventilated room For more informa...

Page 16: ...consumables away from the reach of children Never throw toner toner cartridges drum cartridges or waste cartridges into an open flame When handling cartridges for example toner and such avoid skin or eye contact Eye contact can cause irritation and inflammation Do not attempt to disassemble the cartridge which can increase the risk of skin or eye contact C Ca au ut tiio on n Use of non Xerox suppl...

Page 17: ...lies recycling programs go to www xerox com gwa W Wa ar rn niin ng g Do not use aerosol cleaners Aerosol cleaners can cause explosions or fires when used on electromechanical equipment When installing the device in a hallway or similar restricted area additional space requirements can apply Ensure that you comply with all workspace safety regulations building codes and fire codes for your area Xer...

Page 18: ...dicates a mandatory action to take in order to avoid damage to the property Caution To avoid damage to the property be careful not to spill toner when handling the waste cartridge Do not touch the part or area of the printer Do not expose the drum cartridges to direct sunlight Do not burn the toner cartridges Do not burn the waste cartridge Do not burn the drum cartridges Do not use paper attached...

Page 19: ...d curled or wrinkled paper Do not use inkjet paper Do not use transparencies or overhead projector sheets Do not reload paper previously printed on or used Do not copy money revenue stamps or postage stamps Xerox VersaLink B71XX Series Multifunction Printer User Guide 19 Safety ...

Page 20: ...upplies contact United States and Canada 1 800 ASK XEROX 1 800 275 9376 Europe EHS Europe xerox com For product safety information in the United States and Canada go to www xerox com environment For product safety information in Europe go to www xerox com environment_europe 20 Xerox VersaLink B71XX Series Multifunction Printer User Guide Safety ...

Page 21: ...This chapter contains Parts of the Printer 22 Power Options 32 Accessing the Printer 34 Introduction to Apps 37 Information Pages 38 The Embedded Web Server 40 Installation and Setup 43 Connecting the Printer 44 Initial Printer Setup 53 Installing the Software 57 More Information 61 ...

Page 22: ...aper Output shown with and without the optional Center Top Tray 4 Front Door 5 Paper Trays Configurations vary from 1 to 4 trays Tandem Tray shown on bottom right 6 Bypass Tray 7 USB Port 8 Control Panel 22 Xerox VersaLink B71XX Series Multifunction Printer User Guide Getting Started ...

Page 23: ...OMATIC DOCUMENT FEEDER 1 Document Feeder Cover 2 Paper Guides 3 Duplex Automatic Document Feeder Input Tray 4 Document Output Tray Xerox VersaLink B71XX Series Multifunction Printer User Guide 23 Getting Started ...

Page 24: ...matic Document Feeder accommodates the following original size documents Width 49 297 mm 1 9 11 7 in Length 85 431 8 mm 8 5 17 in Weight 38 128 g m Follow these guidelines when loading original documents into the duplex automatic document feeder Load original documents face up so that the top of the document enters the feeder first Only use loose sheets of undamaged paper in the duplex automatic d...

Page 25: ...INTERNAL PARTS 1 Transfer Roll 2 Fuser 3 Toner Cartridge 4 Drum Cartridge Xerox VersaLink B71XX Series Multifunction Printer User Guide 25 Getting Started ...

Page 26: ...VIEW 1 USB Host Port 2 USB Device Port 3 Wi Fi Connectivity Port 4 Ethernet Port 5 Foreign Device Interface 6 Power Connection 26 Xerox VersaLink B71XX Series Multifunction Printer User Guide Getting Started ...

Page 27: ...Office Finisher with or without the Booklet Maker Integrated Office Finisher 1 Finisher Tray 2 Finisher Tray Extension 3 Integrated Office Finisher 4 Staple Cartridge 5 Finisher Front Cover 6 Finisher Top Cover Xerox VersaLink B71XX Series Multifunction Printer User Guide 27 Getting Started ...

Page 28: ...rtridge optional 5 Finisher Top Cover 6 Creaser Unit optional 7 Staple Cartridge 8 Finisher Front Cover 9 Office Finisher 10 Hole Punch Waste Container optional 11 Hole Punch Unit optional 12 Horizontal Transport Cover Center Catch Tray 28 Xerox VersaLink B71XX Series Multifunction Printer User Guide Getting Started ...

Page 29: ... scan features Provides access to reference materials Provides access to Tools and Setup menus Prompts you to load paper replace supplies and clear jams Displays errors and warnings Provides the Power Wake button used for powering on or off the printer This button also supports the power saver modes and blinks to indicate the power status of the printer Xerox VersaLink B71XX Series Multifunction P...

Page 30: ...provides access to printer functions 3 Home Button This button provides access to the Home menu for access to printer features such as copy scan and fax 4 NFC Area Optional Near Field Communication NFC is a technology that enables devices to communicate when they are within 10 cm 4 in of each other Use the NFC area to obtain a network interface or to establish a TCP IP connection between your devi...

Page 31: ...otifications and messages are displayed in a pop up banner below the apps area To view the full notification touch the center of the banner After you have reviewed the information touch X X to close 7 Pause Icon When a job is being scanned or processed a Pause icon appears in the notification banner area To pause the current job touch the Pause icon The job pauses with the option to resume or dele...

Page 32: ... mode Enter or exit low power mode The P Po ow we er r W Wa ak ke e button also flashes when the printer is in low power mode POWERING ON THE PRINTER To power on the printer 1 To power on the printer open the front door and press the power switch to the O On n position 2 At the printer control panel press the P Po ow we er r W Wa ak ke e button C Ca au ut tiio on n Do not unplug the power cord whi...

Page 33: ...ep mode automatically when it receives data from a connected device To wake the printer manually press the P Po ow we er r W Wa ak ke e button POWER SAVER You can set the time the printer spends idle in ready mode before the printer transitions to a lower power level There are two levels of power saver mode L Lo ow w P Po ow we er r T Tiim me eo ou ut t The printer shifts from Ready mode to Low Po...

Page 34: ...nistrator refer to the System Administrator Guide at www xerox com office VLB71XXdocs 5 Touch O OK K Note To access each password protected service enter the User Name and password Functions Related to NIST 800 171 for Local Authentication To improve critical cybersecurity infrastructure for organizations the National Institute of Standards and Technology NIST in the United States created the Cybe...

Page 35: ...en the option is enabled the password set by the system administrator is regarded as a temporary password When you are logged in with a temporary password the printer prompts you to change the password As a security feature you are required to change your password before the first login at the printer Until the temporary password is changed remote authentication attempts through EIP or SNMP fail f...

Page 36: ...ng a Common Access Card system on your device refer to the Xerox VersaLink Common Access Card System Configuration Guide at www xerox com office VLB71XXdocs 36 Xerox VersaLink B71XX Series Multifunction Printer User Guide Getting Started ...

Page 37: ... Apps are installed as standard but hidden the first time you use the device When you log in the Apps configured for your personal account appear on the control panel You can download more Apps for your device from the Xerox App Gallery For more information refer to www xerox com XeroxAppGallery Xerox VersaLink B71XX Series Multifunction Printer User Guide 37 Getting Started ...

Page 38: ...t provides a printout of all PCL fonts that are available on the printer Demonstration Print Demonstration Print provides a demonstration of the current print quality Startup Page The Startup Page provides basic printer configuration and network information Job History Report The printer retains information on previous print jobs including the date time job type document name output color for colo...

Page 39: ...2 Touch D De ev viic ce e A Ab bo ou ut t I In nf fo or rm ma at tiio on n P Pa ag ge es s 3 Touch C Co on nf fiig gu ur ra at tiio on n R Re ep po or rt t 4 To return to the Home screen press the H Ho om me e button Xerox VersaLink B71XX Series Multifunction Printer User Guide 39 Getting Started ...

Page 40: ...w the TCP IP address on the control panel wait until the printer has been on for 2 minutes If the TCP IP address is 0 0 0 0 or begins with 169 it indicates a network connectivity issue However if Wi Fi is set as the primary Ethernet connection 0 0 0 0 is displayed as the IP address for the printer Viewing the IP Printer Address on the Control Panel To view the IP address of the printer on the cont...

Page 41: ...browser In the address field type the IP address of the printer then press E En nt te er r or R Re et tu ur rn n For details about obtaining the IP address of your printer refer to Finding the IP Address of Your Printer 2 To download the Configuration Report scroll to the bottom of the page then in the Quick Links section click D Do ow wn nllo oa ad d C Co on nf fiig gu ur ra at tiio on n R Re ep ...

Page 42: ...es st t S Se es ss siio on n The remote control panel sends a request to the local control panel If the local control panel is inactive the remote control panel session is activated automatically If a local user is active on the device a Remote Session Request message appears on the local control panel The local user chooses to accept or deny the request If the request is accepted the remote contr...

Page 43: ...ess to the Embedded Web Server For more information refer to the System Administrator Guide at www xerox com office VLB71XXdocs SELECTING A LOCATION FOR THE PRINTER 1 Select a dust free area with temperatures from 10 32 C 50 90 F and relative humidity 10 85 Note Sudden temperature fluctuations can affect print quality Rapid heating of a cold room can cause condensation inside the printer directly ...

Page 44: ...d for one or more computers and supports many printers and systems simultaneously An Ethernet connection is typically faster than USB and allows you direct access to the settings of the printer using the Embedded Web Server W Wiir re elle es ss s N Ne et tw wo or rk k If your environment includes a wireless router or wireless access point you can connect the printer to the network with a wireless ...

Page 45: ...eless router must be configured with a service set identifier SSID and any necessary credentials Note Wireless networking is available only on printers with the optional Wireless Network Adapter installed Configuring the Printer for a Wireless Network Note Before you configure wireless network settings install the Xerox Wireless Network Adapter Kit If you purchased and installed a Wireless Network...

Page 46: ...front door then press the main power switch to the O Of ff f position C Ca au ut tiio on n To avoid damage to the printer do not unplug the power cord while the printer powers down 2 Remove the packaging from the Wireless Network Adapter 46 Xerox VersaLink B71XX Series Multifunction Printer User Guide Getting Started ...

Page 47: ... 4 Configure the Wi Fi settings For details about configuring the Wi Fi settings refer to the System Administrator Guide at www xerox com office VLB71XXdocs Removing the Wireless Network Adapter To remove the Wireless Network Adapter 1 Power off the printer a At the printer control panel press the P Po ow we er r W Wa ak ke e button then touch P Po ow we er r O Of ff f b Wait for the printer to co...

Page 48: ...apter from the connection panel on the side of the printer gently grasp the adapter and push the release lever to the side Carefully pull the adapter away from the printer C Ca au ut tiio on n Do not use force to pull on the Wireless Network Adapter If the latch is released properly the adapter pulls out easily Pulling on the adapter can damage it 48 Xerox VersaLink B71XX Series Multifunction Prin...

Page 49: ...er r W Wa ak ke e button If the printer was installed previously in a wireless network environment it could retain setup and configuration information from that environment To prevent the printer from attempting to connect to the previous network reset the wireless settings For more information refer to the System Administrator Guide at www xerox com office VLB71XXdocs Xerox VersaLink B71XX Series...

Page 50: ...s set to AUTO d Touch O OK K 6 To connect manually to a Wi Fi Network a Touch M Ma an nu ua all S Se et tu up p b In the first field type a name for the Wi Fi network then touch E En nt te er r c Touch N Ne et tw wo or rk k T Ty yp pe e then select an option d Touch S Se ec cu ur riit ty y then select an option e Touch W Wii F Fii P Pr ro ot te ec ct te ed d S Se et tu up p W WP PS S then select a...

Page 51: ...cting to Wi Fi Direct You can connect to your printer from a Wi Fi mobile device such as a tablet computer or smartphone using Wi Fi Direct Wi Fi Direct is disabled by default Note Wireless networking is available only on printers with the optional Wireless Network Adapter installed C Co on nn ne ec ct tiin ng g w wiit th h W Wii F Fii D Diir re ec ct t f fr ro om m Y Yo ou ur r M Mo ob biille e D...

Page 52: ...ater running the latest version of iOS 1 At your computer open a Web browser In the address field type the IP address of the printer then press E En nt te er r or R Re et tu ur rn n If you do not know the IP address for your printer refer to Finding the IP Address of Your Printer 2 In the Embedded Web Server click H Ho om me e C Co on nn ne ec ct tiiv viit ty y Note If this feature does not appear...

Page 53: ...support for your printer To install the Xerox Easy Assist app on your smartphone you need to scan a QR Code or search the app in the Apple App Store or Google Play Store There are two types of XEA QR Codes QR Code to acquire the XEA app This QR Code is for the initial installation of the app To install the Xerox Easy Assist app for the first time you are required to scan this QR Code using your sm...

Page 54: ...w and edit your printer settings from the D De ev viic ce e S Se et tt tiin ng gs s tab If you have not setup a password during the initial setup to view or edit existing printer settings you need to set up the password S Su up pp po or rt t You can request support and find solutions for printer related problems through the Xerox Easy Assist app In the app select your printer then touch S Su up pp...

Page 55: ...reement EULA touch I I A Ag gr re ee e Note The Xerox Easy Assist App has instructions that help you to unpack the printer from its packaging box To watch a helpful video to unpack your printer scan the QR Code on the XEA QR Code Flyer that came with your printer with your smartphone camera Accept the End User License Agreement EULA then follow the instructions that appear on the app 5 Follow the ...

Page 56: ...A Ad dd diin ng g a an n E Ex xiis st tiin ng g P Pr riin nt te er r To add an existing printer from the network there are two options Q QR R C Co od de e I IP P A Ad dd dr re es ss s Select the I IP P A Ad dd dr re es ss s option To connect to the printer by typing the IP Address manually touch I IP P A Ad dd dr re es ss s Type the IP Address of the printer then touch O OK K To find the IP Addres...

Page 57: ...ta ar rt t D Dr riiv ve er r I In ns st ta alllle er r R Re ec co om mm me en nd de ed d 3 At the License Agreement click A Ag gr re ee e 4 From the list of discovered printers select your printer When you install print drivers for a network printer do the following a If your printer does not appear in the list click D Do on n t t S Se ee e Y Yo ou ur r P Pr riin nt te er r b Enter the IP address ...

Page 58: ...ed d 10 In the Printer name field type a name for your printer 11 To install the print driver click N Ne ex xt t 12 If needed set the printer as the default printer Note Before you select S Sh ha ar re e P Pr riin nt te er r contact your system administrator 13 To send a test page to the printer click P Pr riin nt t a a t te es st t p pa ag ge e 14 Click F Fiin niis sh h INSTALLING THE PRINT DRIVE...

Page 59: ...ee e 6 To accept the current installation location click I In ns st ta allll or select another location for the installation files then click I In ns st ta allll 7 If prompted enter your password then click O OK K 8 From the list of discovered printers select your printer then click N Ne ex xt t 9 If your printer does not appear in the list of discovered printers a Click the N Ne et tw wo or rk k ...

Page 60: ...computer Applications folder or from the Dock open S Sy ys st te em m P Pr re ef fe er re en nc ce es s 2 Click P Pr riin nt te er rs s S Sc ca an nn ne er rs s The list of printers appears on the left of the window 3 In the list of printers click the Plus icon 4 Click I IP P 5 From the Protocol list select the protocol 6 In the Address field enter the IP address of the printer 7 In the Name field...

Page 61: ...ort information for your printer including online technical support Online Support Assistant and print driver downloads www xerox com office VLB71XXsupport Information Pages Print from the control panel For details refer to Information Pages Order supplies for your printer www xerox com office VLB71XXsupplies Local sales and Technical Customer Support www xerox com office worldcontacts Printer reg...

Page 62: ...62 Xerox VersaLink B71XX Series Multifunction Printer User Guide Getting Started ...

Page 63: ...nction Printer User Guide 63 Customize and Personalize This chapter contains Customize and Personalize Overview 64 Customizing or Personalizing the Home Screen 65 Customizing or Personalizing the Apps 66 Creating and Using 1 Touch Apps 69 ...

Page 64: ... the device you can personalize the device to meet specific user needs You can configure your personal Home page to hide or show only the apps you use You can tailor each feature list to your job requirements You can specify default settings for each app and save settings for regular jobs You can create 1 Touch Apps to save and simplify lengthy or frequent workflows Once created 1 Touch Apps appea...

Page 65: ...n ne e 4 To hide an installed app a For the app touch X X b Touch D Do on ne e 5 Verify that only the selected apps appear on the Home screen REARRANGING APPS ON THE HOME SCREEN 1 At the printer control panel press the H Ho om me e button 2 Touch C Cu us st to om miiz ze e 3 Touch and hold the required app 4 Drag the app to the new location 5 Release the app 6 Touch D Do on ne e 7 Verify that the ...

Page 66: ...ignify a feature is visible the Eye icon appears with no line across it 6 To reorder the menu features touch and drag the features into the appropriate order 7 To save the current configuration touch D Do on ne e CUSTOMIZING OR PERSONALIZING THE ENTRY SCREEN The Entry Screen appears when the Fax Email USB or Scan To Apps are selected The Entry Screen provides options for entering recipient or dest...

Page 67: ...stored within the Preset feature Deleting a Saved Preset To delete a saved preset 1 At the printer control panel press the H Ho om me e button 2 Touch the app required 3 Scroll to the bottom then touch C Cu us st to om miiz ze e 4 Touch P Pr re es se et ts s 5 Touch the T Tr ra as sh h icon that corresponds with the preset that you want to delete 6 At the prompt touch D De elle et te e 7 Touch D D...

Page 68: ... a Web browser In the address field type the IP address of the printer then press E En nt te er r or R Re et tu ur rn n 2 In the Embedded Web Server click L Lo og g I In n then click on your user account If required enter your password and click L Lo og g I In n 3 To access your User Profile click on your User Account name shown in the top right corner then click M My y P Pr ro of fiille e All per...

Page 69: ...option to review the job settings in the 1 Touch App For copy jobs you can change the copy quantity for each job S St ta ar rt t I Im mm me ed diia at te elly y Use this option to start the job without reviewing the settings 10 Touch N Ne ex xt t 11 If you selected R Re ev viie ew w B Be ef fo or re e S St ta ar rt t select the options for displaying instructions and settings E En nt te er r A Ap ...

Page 70: ...uch N Ne ex xt t S Sh ho ow w Q Qu ua an nt tiit ty y Use this option to allow users to view and update the quantity S Sh ho ow w S Se et tt tiin ng gs s Use this option to display a summary of the features programmed for the 1 Touch App 13 Touch N Ne ex xt t 14 Touch the option required P Pe er rs so on na all M My y H Ho om me e S Sc cr re ee en n O On nlly y Use this option to display the 1 Tou...

Page 71: ...R Re ev viie ew w B Be ef fo or re e S St ta ar rt t option was selected during 1 Touch App setup review the settings If the quantity is displayed for Copy jobs update the number of copies as required Touch S St ta ar rt t If the S St ta ar rt t I Im mm me ed diia at te elly y option was selected during 1 Touch App setup the device starts automatically 6 To return to the Home screen press the H Ho...

Page 72: ...72 Xerox VersaLink B71XX Series Multifunction Printer User Guide Customize and Personalize ...

Page 73: ...ures and functions of your device There are standard apps already installed and displayed on the Home screen There are also apps that are installed as standard but are hidden when your device is used for the first time For more information about customizing the Home screen and the apps features refer to Customize and Personalize A range of apps is available for download and installation from the X...

Page 74: ...your device and manage your apps and licenses Note If you have an existing Xerox App Gallery Account refer to Logging into your Xerox App Gallery Account To create an App Gallery account using the control panel 1 At the printer control panel press the H Ho om me e button 2 Touch X Xe er ro ox x A Ap pp p G Ga alllle er ry y 3 Do one of the following On the blue scrolling panel touch C Cr re ea at ...

Page 75: ... r or O OK K The Xerox App Gallery opens INSTALLING OR UPDATING AN APP FROM THE XEROX APP GALLERY Xerox Apps add extend or customize the functionality of your device You can use the Xerox App Gallery to browse and install apps at your device control panel Installing an App from the App Gallery To install an app from the App Gallery 1 At the printer control panel press the H Ho om me e button 2 Tou...

Page 76: ...icon a Enter your User Name using the touch screen keypad then touch E En nt te er r b Enter your Password using the touch screen keypad then touch E En nt te er r or O OK K 4 Touch I In ns st ta alllle ed d The list shows all installed apps and any apps eligible for update You can update apps individually or all apps at once Touch the desired app then touch U Up pd da at te e or U Up pd da at te ...

Page 77: ...tion Pages and reports using this option Software Update Use this option to check for software updates and configure update settings Notifications Use the Notifications option to see details of current alerts or faults on the device A History button displays fault codes and the date that the fault occurred on the device Paper Trays Use the Paper Trays option to see the paper size type and color se...

Page 78: ...d set up alerts using the Embedded Web Server refer to the System Administrator Guide at www xerox com office VLB71XXdocs Checking the Supplies Status at the Control Panel 1 To view status information for the printer supplies touch D De ev viic ce e S Su up pp plliie es s 2 To view details about a specific item including part numbers for reordering touch the specific item 3 To return to the Suppli...

Page 79: ...unts appear B Blla ac ck k I Im mp pr re es ss siio on ns s Total number of pages printed with no color specified T To ot ta all I Im mp pr re es ss siio on ns s Total number of color impressions and black impressions 3 To view more details touch U Us sa ag ge e C Co ou un nt te er rs s then select an option I Im mp pr re es ss siio on n C Co ou un nt te er rs s This option provides the number of ...

Page 80: ...l panel press the H Ho om me e button 2 Touch D De ev viic ce e R Re es se et ts s R Re es se et t t to o F Fa ac ct to or ry y D De ef fa au ullt ts s 3 At the prompt touch R Re es se et t 4 When the process is complete the printer restarts automatically REMOTE SERVICES You can use the Remote Services option in the Embedded Web Server to send error and usage information to the Xerox support team ...

Page 81: ...e or E En nt te er r C Co om mp pa an ny y field then enter the information To move to the next field touch N Ne ex xt t When finished touch E En nt te er r 5 Enter the contact details To add an email address to the contact touch A Ad dd d E Em ma aiill Enter an email address then touch E En nt te er r To add a fax number to the contact touch A Ad dd d F Fa ax x Enter a fax number then touch E En ...

Page 82: ...b be er r then select a contact 8 To mark the group as a favorite touch the S St ta ar r icon 9 To save the group touch O OK K 10 To return to the Home screen press the H Ho om me e button Editing or Deleting Groups in the Address Book at the Control Panel 1 At the printer control panel press the H Ho om me e button 2 Touch A Ad dd dr re es ss s B Bo oo ok k 3 From the Address Book select a group ...

Page 83: ...n a Web browser In the address field type the IP address of the printer then press E En nt te er r or R Re et tu ur rn n 2 In the Embedded Web Server click A Ad dd dr re es ss s B Bo oo ok k 3 From the Address Book select a contact 4 To edit contact information perform the following steps a Click the contact name or contact information then edit as needed b To clear contact information for the spe...

Page 84: ...le et te e At the prompt click D De elle et te e Advanced Settings The Advanced option provides more settings for importing and exporting contact details and managing contacts You can use the Advanced option to set up a directory service For details about the Advanced options refer to the System Administrator Guide at www xerox com office VLB71XXdocs CREATING AND MANAGING FAVORITES You can mark co...

Page 85: ...ked as a Favorite for Global Favorite or the selected feature touch the S St ta ar r icon The contact is removed from the Global Favorite list or the Favorite list for the selected feature 6 To save changes click O OK K Creating and Managing Personal Favorites Personal Favorites can be created for individual apps when you are logged in to your user account on the device You can set up Personal Fav...

Page 86: ... es s then touch A Ad dd d F Fa av vo or riit te e A list of contacts appears 9 Touch the contact to add to your Personal Favorites then touch D Do on ne e 10 To complete the job touch S Se en nd d or S Sc ca an n When you log in to your user account again the Personal Favorite is available Using Personal Favorites To use a Personal Favorite 1 At the printer control panel press the H Ho om me e bu...

Page 87: ...quired 4 Scroll to the bottom then touch C Cu us st to om miiz ze e 5 Touch F Fa av vo or riit te es s then touch the T Tr ra as sh h icon that corresponds with the Personal Favorite that you want to delete 6 Touch D Do on ne e Removing Personalizations using the Embedded Web Server Note Personalizations include your customized Home screen Personal 1 Touch Apps and Personal Favorites This procedur...

Page 88: ...ontrol panel For more information refer to Printing Special Job Types Pausing the Print Job with the Option to Delete It 1 At the printer control panel press the H Ho om me e button 2 Touch J Jo ob bs s then touch the name of the print job 3 Do one of the following To pause the print job touch P Pa au us se e To resume the print job touch R Re es su um me e To delete the print job touch D De elle ...

Page 89: ...ired The job resumes automatically when the required resources are available If the job does not print automatically touch R Re es su um me e Select from the following options D De elle et te e J Jo ob b To delete the print job that is on hold touch D De elle et te e R Re ello oa ad d M Me ed diia a To load recommended media in the feeder touch R Re ello oa ad d M Me ed diia a C Ch ha an ng ge e M...

Page 90: ...printing for that job touch the T Tr ra as sh h icon then at the prompt touch D De elle et te e 6 To return to the Home screen press the H Ho om me e button Secure Print Use Secure Print to print sensitive or confidential information After you send the job it is held at the printer until you enter your passcode at the printer control panel To print a Secure Print job refer to Printing a Secure Pri...

Page 91: ... type of saved job with these features A Personal Print job appears in a folder named after the user ID associated with the print job A Personal Print job does not use a passcode Any user can print or delete a Personal Print job You can print all jobs in the list at once delete an individual job or delete all jobs in the list After a Personal Print job is printed it is deleted automatically To pri...

Page 92: ...not use a passcode Any user can print or delete a Sample Set job A Sample Set prints one copy of a job to allow you to proofread the job before printing any remaining copies After a Sample Set job is printed it is deleted automatically To print a Sample Set refer to Printing a Sample Set Printing a Sample Set 1 In your software application access the print settings For most software applications p...

Page 93: ... or network drive 1 At your computer open a Web browser In the address field type the IP address of the printer then press E En nt te er r or R Re et tu ur rn n 2 In the Embedded Web Server click J Jo ob bs s 3 Click the job name 4 Do one of the following To pause the print job click P Pa au us se e To resume the print job click R Re es su um me e To delete the print job click D De elle et te e At...

Page 94: ...s for future jobs The list of features can be customized and some features could be hidden from view when the app is installed To view all available features and to find out more about customizing the Copy App refer to Customize and Personalize For information about all the app features and available settings refer to Apps Features MAKING A COPY To make a copy 1 At the printer control panel press ...

Page 95: ...required quantity 5 If scanning from 2 sided original documents touch 2 2 S Siid de ed d then select an option 6 Adjust copy settings as needed For details about available features refer to Apps Features 7 Touch S St ta ar rt t If you placed documents in the feeder scanning continues until the feeder is empty 8 If you are scanning from the document glass when prompted do one of the following To co...

Page 96: ...cross the page row by row D Do ow wn n t th he en n R Riig gh ht t This option prints the images down the page column by column Note The Image Order option is only available when the selected number of pages per slide is 4 or 8 7 Touch O OK K Adjusting Contrast Settings You can adjust the variation between light and dark areas of your copy using the Contrast feature You can reduce the sensitivity ...

Page 97: ...he typical page reading order for the document if needed O Of ff f is the default setting 5 Touch P Pa ag ge es s then select the pages that you want to copy Note Available options vary based on the Mode selection you have chosen 6 To reduce the amount of white space in copies near the binding touch B Biin nd diin ng g E Ed dg ge e E Er ra as se e then move the slider to the right to erase up to 5...

Page 98: ...r 5 To specify the orientation of the original document touch O Or riig giin na all O Or riie en nt ta at tiio on n then select an option 6 Touch O OK K Creating a Booklet The booklet feature reduces the original page images to fit two images on each side of the printed page You can print copies in booklet format In Booklet mode the printer scans all the original documents before it prints the cop...

Page 99: ... be blank or printed To add a front cover to your copy job 1 At the printer control panel press the H Ho om me e button 2 Touch C Co op py y 3 Touch F Fr ro on nt t C Co ov ve er r 4 Touch the F Fr ro on nt t C Co ov ve er r toggle button Note If Paper Supply is set to A Au ut to o S Se elle ec ct t a notification appears confirming that the Paper Supply has been changed to Tray 1 5 Touch P Pr rii...

Page 100: ...fore printing multiple copies This feature is useful for complex or high volume jobs After you print and inspect the test copy you can choose to print or cancel the remaining copies To print a sample copy of your job 1 At the printer control panel press the H Ho om me e button 2 Touch C Co op py y 3 Adjust the copy settings as needed 4 Enter the number of copies needed 5 Touch the S Sa am mp plle ...

Page 101: ...Fo or rm ma at t then select the required date format c To adjust which pages contain the selected annotation touch A Ap pp plly y T To o then select the required option d Touch O OK K 7 To insert a B Ba at te es s S St ta am mp p a Select the required page location then touch Bates Stamp b Touch P Pr re ef fiix x then select the required entry Touch O OK K Note To create a prefix touch the edit i...

Page 102: ... features and available settings refer to Apps Features COPYING AN ID CARD To copy an ID card 1 At the printer control panel press the H Ho om me e button 2 To clear previous app settings touch R Re es se et t 3 Lift the automatic document feeder then place the original document in the upper left corner of the document glass 4 Touch I ID D C Ca ar rd d C Co op py y 5 Adjust the settings as require...

Page 103: ...settings for individual Email jobs and save settings as Presets for future jobs The list of features can be customized and some features could be hidden from view when the app is installed To view all available features and to find out more about customizing the Email App refer to Customizing or Personalizing the Feature List For information about all the app features and available settings refer ...

Page 104: ...To enter the email address manually into the To field type the address using the touch screen keypad Touch E En nt te er r To select a contact or group from the Address Book touch the A Ad dd dr re es ss s B Bo oo ok k icon Touch F Fa av vo or riit te es s or C Co on nt ta ac ct ts s then select a recipient If you have created Personal Favorites to select a Personal Favorite log in with your user ...

Page 105: ...d 9 If you are scanning from the document glass when prompted to finish touch D Do on ne e or to scan another page touch A Ad dd d P Pa ag ge e To cancel a job touch C Ca an nc ce ell J Jo ob b Note If you are scanning a document from the automatic document feeder a prompt does not appear 10 To return to the Home screen press the H Ho om me e button PREVIEWING AND BUILDING JOBS Use the Preview opt...

Page 106: ...nts use the same input area for each segment Scan all segments using the document glass or scan all segments using the automatic document feeder 4 Touch the app required 5 Select the job settings 6 Touch P Pr re ev viie ew w 7 If you are scanning from 2 sided original documents touch 2 2 S Siid de ed d S Sc ca an nn niin ng g then select an option 8 To start scanning touch P Pr re ev viie ew w The...

Page 107: ...or details about using the Address Book and managing and creating Favorites and Personal Favorites refer to Address Book You can adjust various settings for individual Scan To jobs and save settings as Presets for future jobs You can customize the features list When the Scan To App is installed some features can be hidden from view To view all available features and to find out more about customiz...

Page 108: ...l Features touch S Su ub bj je ec ct t then enter a new subject line using the touch screen keypad Touch E En nt te er r 9 To change the email body message from Email Features touch M Me es ss sa ag ge e then enter a new message Touch O OK K 10 To begin the scan touch S Sc ca an n 11 If you are scanning from the document glass when prompted to finish touch D Do on ne e or to scan another page touc...

Page 109: ...n SCANNING TO A USB FLASH DRIVE You can scan a document and store the scanned file on a USB Flash drive The Scan to USB function produces scans in jpg pdf pdf a xps and tif file formats If the device is in Power Saver mode press the P Po ow we er r W Wa ak ke e button Only USB Flash drives formatted to the typical FAT32 file system are supported To scan to a USB Flash drive 1 Load the original doc...

Page 110: ... that the printer is installed using WSD For details refer to Installing the Software On your printer ensure that WSD is enabled Enable the feature or contact the system administrator To use the Scan to Desktop feature 1 Load the original document on the document glass or into the duplex automatic document feeder 2 At the printer control panel press the H Ho om me e button 3 Touch S Sc ca an n t t...

Page 111: ...A Ad dd d P Pa ag ge e Note If you are scanning a document from the automatic document feeder a prompt does not appear 12 To return to the Home screen press the H Ho om me e button SCANNING TO A SHARED FOLDER ON A NETWORK COMPUTER Before you can use the printer as a scanner on a network Create a shared folder on your computer hard drive Access the Embedded Web Server then create an address that po...

Page 112: ...er r or R Re et tu ur rn n Note If you do not know the IP address for your printer refer to Finding the IP Address of Your Printer 2 Click A Ad dd dr re es ss s B Bo oo ok k then click A Ad dd d C Co on nt ta ac ct t 3 For Network SMB click the P Pllu us s icon then enter the following information N Niic ck kn na am me e Enter the name that you want to appear in the Address Book T Ty yp pe e Selec...

Page 113: ... as a specific file format touch the attachment file format then select the needed format 8 Adjust scanning options as needed 9 To begin the scan press S Sc ca an n 10 If you are scanning from the document glass when prompted to finish touch D Do on ne e or to scan another page touch A Ad dd d P Pa ag ge e Note If you are scanning a document from the automatic document feeder a prompt does not app...

Page 114: ... click R Ru un n 3 Click N Ne ew w S Sc ca an n 4 To choose the device click C Ch ha an ng ge e From the list select your device 5 In the New Scan window click the P Pr ro of fiille e list Depending on the type of documents that you are scanning choose an option For text based documents or documents containing line art choose D Do oc cu um me en nt ts s For documents containing graphic images or f...

Page 115: ...ection and regulations The Fax Settings include optional features that you can use to configure the printer for faxing Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or print driver type For details refer to the System Administrator Guide at www xerox com office VLB71XXdocs You can adjust various settings...

Page 116: ...er pauses touch D Diia all P Pa au us se e multiple times You can also enter special characters for W Wa aiit t M Ma as sk k P Pu ulls se e t to o T To on ne e and P Pa as ss sw wo or rd d To select a contact or group from the Address Book touch the A Ad dd dr re es ss s B Bo oo ok k icon Touch F Fa av vo or riit te es s or C Co on nt ta ac ct ts s then select a recipient If you have created Perso...

Page 117: ... re es ss s B Bo oo ok k icon 4 Load original documents into the printer then adjust the settings as needed For details refer to Sending a Fax 5 Touch D De ella ay y S Se en nd d 6 Touch S Sp pe ec ciif fiic c T Tiim me e enter the required time then touch O OK K 7 Touch S Se en nd d The fax is scanned and saved then sent at the time that you specified 8 If you are scanning from the document glass...

Page 118: ... comment 6 Enter up to 18 characters of text then touch O OK K 7 To return to the Home screen press the H Ho om me e button Forwarding a Fax to an Email Address You can configure the device to forward faxes to an email address You can specify the types of faxes to forward for example received faxes sent faxes or sent and received faxes Up to five email addresses can be set as forwarding addresses ...

Page 119: ... No ow w Printing a Secure Fax When the Fax Secure Receive option is enabled all faxes that the device receives are held in the Job list until you enter a passcode After you enter the passcode the faxes are released and printed Note Before you can receive a Secure Fax ensure that the Secure Fax Receive feature is enabled For details refer to the System Administrator Guide at www xerox com office V...

Page 120: ...r more information refer to Customize and Personalize To poll a remote fax machine 1 At the printer control panel press the H Ho om me e button then touch F Fa ax x 2 Touch P Po olllliin ng g Note To display the menu without entering a fax number at the top of the screen touch F Fa ax x 3 Enter the fax number of the fax machine that you want to poll To enter a fax number manually touch E En nt te ...

Page 121: ... C Co ov ve er r S Sh he ee et t Enter the details as needed then click O OK K 8 On the Options tab select the required options then click O OK K 9 To save your settings and return to the main print dialog page click O OK K 10 Click P Pr riin nt t In the Fax Confirmation window click O OK K Sending a Fax from Macintosh Applications You can use the fax driver to send a fax from many Macintosh appli...

Page 122: ...select the required options To save your settings and return to the main print dialog window click O OK K 10 To send the fax click P Pr riin nt t 122 Xerox VersaLink B71XX Series Multifunction Printer User Guide Xerox Apps ...

Page 123: ...ter model configuration operating system or print driver type For details refer to the System Administrator Guide at www xerox com office VLB71XXdocs You can adjust settings for individual server fax jobs save settings as Presets for future jobs and customize server fax features Some features are hidden from view when the app is installed To view all available features and to find out more about c...

Page 124: ...e touch screen keypad then touch E En nt te er r Note To insert a pause as needed touch the S Sp pe ec ciia all C Ch ha ar ra ac ct te er rs s icon then touch D Diia all P Pa au us se e To enter longer pauses touch D Diia all P Pa au us se e multiple times To select a contact or group from the Address Book touch the A Ad dd dr re es ss s B Bo oo ok k icon Touch F Fa av vo or riit te es s or C Co o...

Page 125: ...fax 1 At the printer control panel press the H Ho om me e button 2 Touch S Se er rv ve er r F Fa ax x 3 To add a recipient fax number use the touch screen keypad To add a contact from the Address Book touch the A Ad dd dr re es ss s B Bo oo ok k icon 4 Load original documents into the printer then adjust the settings as needed For details refer to Sending a Server Fax 5 Touch D De ella ay y S Se e...

Page 126: ...o o U US SB B Note If this feature does not appear enable the feature or contact the system administrator To save the scanned file to a folder on the USB Flash drive navigate to the desired directory Touch O OK K 5 To save the scanned document with a specific file name touch the attachment file name To enter a new file name use the touch screen keypad Touch E En nt te er r 6 To save the scanned do...

Page 127: ...e system administrator For more information see the System Administrator Guide at www xerox com office VLB71XXdocs 3 Add files using the Browse USB screen To print a group of print ready files for the USB drive or folder touch the S Se elle ec ct t A Allll icon Verify that your files are selected To print a specific file browse to that file then touch the file name or icon 4 Touch O OK K 5 Confirm...

Page 128: ...YXEROX APP 1 Send an email with an attachment containing a supported file type to Print printbyxerox com First time users receive a response email with a user ID and password 2 At the Xerox device control panel press the H Ho om me e button 3 Touch P Pr riin nt tB By yX Xe er ro ox x 4 Enter your email address then touch S Sa av ve e 5 On the Enter password screen use the onscreen keyboard to ente...

Page 129: ...nformation refer to Installing or Updating an App from the Xerox App Gallery To use the Connect for XMPie app from the Home screen touch C Co on nn ne ec ct t f fo or r X XM MP Piie e The main screen displays Featured Products and Product Categories You can browse the categories for the products that you want to create Follow the instructions on screen to create a job with customized fields You ca...

Page 130: ... being left on output trays The supported file formats for the Connect for DocuShare Go App are For print Microsoft Office PDF Apache OpenOffice TIFF JPEG PNG GIF TXT RTF EML XPS PS and PCL For scan PDF PDF A XPS TIFF JPEG DOCX XLSX PPTX To configure the Connect for DocuShare Go app on your printer contact your system administrator or refer to www xerox com XeroxAppGallery You can use the Xerox Ap...

Page 131: ...ersaLink B71XX Series Multifunction Printer User Guide 131 Printing This chapter contains Printing Overview 132 Selecting Printing Options 133 Print Jobs 141 Printing Features 146 Using Custom Paper Sizes 153 ...

Page 132: ...rinter control panel specify the paper size color and type 3 Access the print settings in your software application For most software applications press C CT TR RL L P P for Windows or C CM MD D P P for Macintosh 4 Select your printer 5 To access the print driver settings for Windows select P Pr riin nt te er r P Pr ro op pe er rt tiie es s P Pr riin nt t O Op pt tiio on ns s or P Pr re ef fe er r...

Page 133: ...nces window To see the help click the H He ellp p button in the bottom left corner of the Printing Preferences window Information about Printing Preferences appears in the Help window From there you can select by topic or use the search field to find the information or function you need WINDOWS PRINTING OPTIONS Setting Default Printing Options for Windows When you print from any software applicati...

Page 134: ...tton in the Printing Preferences window Selecting Printing Options for an Individual Job for Windows To use special printing options for a particular job you can change the Printing Preferences before sending the job to the printer 1 With the document open in your software application access the print settings For most software applications click F Fiille e P Pr riin nt t or press C CT TR RL L P P...

Page 135: ...ows 8 click S St ta ar rt t C Co on nt tr ro oll P Pa an ne ell D De ev viic ce es s a an nd d P Pr riin nt te er rs s For Windows 10 click the Windows S St ta ar rt t S Se et tt tiin ng gs s D De ev viic ce es s P Pr riin nt te er rs s S Sc ca an nn ne er rs s Scroll down in the window then under Related settings click D De ev viic ce es s a an nd d p pr riin nt te er rs s Note If the Control Pan...

Page 136: ...MACINTOSH PRINTING OPTIONS Selecting Printing Options for Macintosh To use specific printing options change the settings before sending the job to the printer 1 With the document open in your application click F Fiille e P Pr riin nt t 2 Select your printer 3 Open the Print dialog box then click S Sh ho ow w D De et ta aiills s Click the application menu for your current application then select X ...

Page 137: ...inter from the Printers list 3 Select the required printing options from the lists in the Print dialog box Note To see all printing options click S Sh ho ow w D De et ta aiills s 4 Click P Pr re es se et ts s S Sa av ve e C Cu ur rr re en nt t S Se et tt tiin ng gs s a as s P Pr re es se et t 5 Type a name for the printing options To save the set of options in the Presets list click O OK K 6 To pr...

Page 138: ...er To install using a command line utility change to the directory where you downloaded the file To run the installer type the appropriate command line utility for your operating system For example R Re ed d H Ha at t rpm U filename rpm D De eb biia an n b ba as se ed d L Liin nu ux x dpkg i filename deb A AI IX X rpm U filename rpm H HP PU UX X filename depot gz S So olla ar riis s pkgadd d filen...

Page 139: ...r R Re et tu ur rn n 3 For User ID type root For password type the root password 4 Click A Ad dd d P Pr riin nt te er r then follow the onscreen prompts to add the printer to the CUPS printer list Printing with CUPS Common UNIX Printing System CUPS supports the use of both the System V lp and Berkeley lpr printing commands 1 To print to a specific printer in System V type lp dprinter filename then...

Page 140: ...rPrint To use AirPrint ensure that your mobile device is connected to the same wireless network as the printer To print with AirPrint 1 Open the email photograph website page or document that you want to print 2 Tap the A Ac ct tiio on n icon 3 Tap P Pr riin nt t 4 Select your printer then set the printer options 5 Tap P Pr riin nt t Printing from a MOPRIA Enabled Mobile Device MOPRIA is a softwar...

Page 141: ...b resumes automatically 4 To return to the Home screen press the H Ho om me e button Viewing Printing or Deleting Saved and Secure Jobs The system administrator can restrict users from deleting jobs If a system administrator has restricted job deletion you can view the jobs but not delete them Only the user that sent the job or the system administrator can delete a Secure Print job 1 At the printe...

Page 142: ...select S Sa av ve ed d J Jo ob b 4 Type a job name or select a name from the list then click O OK K 5 Select any other required printing options For Windows click O OK K then click P Pr riin nt t For Macintosh click P Pr riin nt t Releasing a Saved Job 1 At the printer control panel press the H Ho om me e button 2 Touch J Jo ob bs s 3 To view Saved Jobs touch S Sa av ve ed d J Jo ob bs s 4 To prin...

Page 143: ...r touch P Pr riin nt t A Allll To delete a Secure Print job touch the T Tr ra as sh h icon then at the prompt touch D De elle et te e To delete all the jobs in the folder touch D De elle et te e A Allll Note After a Secure Print job is printed it is deleted automatically 7 To return to the Home screen press the H Ho om me e button Personal Print Personal Print allows you to store a document in the...

Page 144: ...l Print job touch the job To print all the jobs in the folder touch P Pr riin nt t A Allll To delete all the jobs in the folder touch D De elle et te e A Allll 7 To return to the Home screen press the H Ho om me e button Sample Set The Sample Set job type prints one copy of a multiple copy print job before printing the remaining copies After reviewing the sample set you can either print the remain...

Page 145: ...P Pr riin nt t For Macintosh click P Pr riin nt t To Release a Sample Set 1 At the printer control panel press the H Ho om me e button 2 To view available jobs touch J Jo ob bs s 3 Touch the Sample Set job Note The Sample Set file description shows the job as Held for Future Printing and shows the number of remaining copies of the job 4 Select an option To print the remaining copies of the job tou...

Page 146: ...size extra space appears around the page image M Ma an nu ua alllly y S Sc ca alle e scales the document by the amount entered in the percentage box below the preview image PRINTING ON BOTH SIDES OF THE PAPER Printing a 2 Sided Document If your printer supports Automatic 2 Sided Printing the options are specified in the print driver The print driver uses the settings for portrait or landscape orie...

Page 147: ...print quality mode 1200 x 1200 dpi IMAGE OPTIONS Image options controls how the printer uses lightness and contrast to produce your document The Windows PostScript print driver and the Macintosh print drivers provide the widest range of controls on the Image Options tab Lightness The Lightness feature allows you to adjust the overall lightness or darkness of the text and images in your printed job...

Page 148: ...are printed in the correct order so that you can fold and staple the pages to create the booklet For Windows Booklet Layout is on the Page Layout tab Page Layout is on the Document Options tab For Macintosh in the Print window in Xerox Features Booklet Layout is on the Paper Output list When you print booklets using the Windows PostScript or Macintosh driver you can specify the gutter and creep G ...

Page 149: ... insert pages before page one of each document or after designated pages within a document Adding an insert after designated pages within a document separates sections or acts as a marker or placeholder Ensure that you specify the paper to use for the insert pages I In ns se er rt t O Op pt tiio on ns s provides the options to place an insert After Page X where X is the specified page or Before Pa...

Page 150: ...job Note Some combinations of 2 sided printing with certain paper types and sizes can produce unexpected results Printing Watermarks for Windows A watermark is special purpose text that can be printed across one or more pages For example you can add a word like Copy Draft or Confidential as a watermark instead of stamping it on a document before distribution This feature is available only on a Win...

Page 151: ... P Pa ag ge es s then select the pages to print the watermark P Pr riin nt t o on n A Allll P Pa ag ge es s This option prints the watermark on all pages of your document P Pr riin nt t o on n P Pa ag ge e 1 1 O On nlly y This option prints the watermark only on the first page of the document 8 If you select a picture as a watermark specify the lightness settings for the image 9 Click O OK K ORIEN...

Page 152: ... ge e O On nlly y This option prints the job identification on the first page of the document in the top left margin P Pr riin nt t I ID D iin n M Ma ar rg giin ns s A Allll P Pa ag ge es s This option prints the job identification in the top left margin on every page of the document Printing Mirror Images If the PostScript driver is installed you can print pages as a mirror image Images mirror le...

Page 153: ...e printer settings window Creating and Saving Custom Sizes for the Windows V3 Print Driver To create and save custom paper sizes for the Windows V3 print driver perform the following 1 In the print driver click the P Pr riin nt tiin ng g O Op pt tiio on ns s tab 2 For Paper click the arrow then select O Ot th he er r S Siiz ze e A Ad dv va an nc ce ed d P Pa ap pe er r S Siiz ze e O Ou ut tp pu ut...

Page 154: ...nt on custom size paper from any paper tray Custom size paper settings are saved in the print driver and are available for you to select in all your applications At the control panel you can view the paper tray settings from H Ho om me e D De ev viic ce e P Pa ap pe er r T Tr ra ay ys s To set up standard or custom size paper for any tray perform the following 1 At the printer control panel press ...

Page 155: ...ick P Pr riin nt t Printing on Custom Size Paper from the Windows V4 Print Driver Note Before you print on custom size paper define and save the custom paper size as a Form For details refer to Printing on Custom Size Paper from the Windows V4 Print Driver 1 Load the custom size paper in the tray 2 In the application click F Fiille e P Pr riin nt t then select your printer 3 In the Print dialog bo...

Page 156: ...156 Xerox VersaLink B71XX Series Multifunction Printer User Guide Printing ...

Page 157: ...Link B71XX Series Multifunction Printer User Guide 157 Paper and Media This chapter contains Paper and Media Overview 158 Supported Paper 159 Paper Tray Settings 165 Loading Paper 169 Printing on Special Paper 180 ...

Page 158: ...y trays that can hold A4 Letter and Executive size paper The Bypass Tray is designed for loading small amounts of special paper The optional Envelope Tray can replace Tray 1 Tray 6 is an optional external high capacity paper tray that can hold A4 Letter or Executive size paper The printer can use various media types such as plain recycled or colored paper letterhead pre printed cardstock labels an...

Page 159: ...velopes Print envelopes 1 sided only PAPER THAT CAN DAMAGE YOUR PRINTER Some paper and other media types can cause poor output quality increased paper jams or damage your printer Do not use the following Rough or porous paper Inkjet paper Non laser glossy or coated paper Paper that has been photocopied Paper that has been folded or wrinkled Paper with cutouts or perforations Stapled paper Envelope...

Page 160: ...paper until you are ready to load the paper into the printer Leave stored paper in the original packaging The paper wrapper protects the paper from moisture loss or gain Some special media is packaged inside resealable plastic bags Store the media inside the bag until you are ready to use it Keep unused media in the bag and reseal it for protection SUPPORTED PAPER TYPES AND WEIGHTS T TR RA AY YS S...

Page 161: ...erhead Plain Plain Reloaded Pre Printed Recycled Custom 60 105 g m2 Lightweight Cardstock Lightweight Cardstock Reloaded Lightweight Glossy Cardstock Lightweight Glossy Cardstock Reloaded 106 169 g m2 Cardstock Cardstock Reloaded Glossy Cardstock Glossy Cardstock Reloaded 170 216 g m2 Labels Heavyweight Labels 106 169 g m2 170 216 g m2 Envelopes 75 90 g m2 Tray 6 Bond Hole Punched Letterhead Plain...

Page 162: ...S N NO OR RT TH H A AM ME ER RI IC CA AN N S ST TA AN ND DA AR RD D S SI IZ ZE ES S Trays 1 and 2 in all configurations Trays 3 and 4 in the 3 Tray module A5 148 x 210 mm 5 8 x 8 3 in B5 176 x 250 mm 6 9 x 9 8 in A4 210 x 297 mm 8 3 x 11 7in B4 250 x 353 mm 9 8 x 13 9 in A3 297 x 420 mm 11 7 x 16 5 in Statement 140 x 216 mm 5 5 x 8 5 in Executive 184 x 267 mm 7 25 x 10 5 in Letter 216 x 279 mm 8 5...

Page 163: ...in 8 x 10 203 x 254 mm 8 x 10 in Letter 216 x 279 mm 8 5 x 11 in US Folio 216 x 330 mm 8 5 x 13 in Legal 216 x 356 mm 8 5 x 14 in Tabloid 279 x 432 mm 11 x 17 in DL envelope 110 x 220 mm 4 33 x 8 66 in C6 envelope 114 x 162 mm 4 5 x 6 38 in C5 envelope 162 x 229 mm 6 4 x 9 in Envelope 152 x 228 mm 6 x 9 in Envelope 228 x 305 mm 9 x 12 in Monarch envelope 98 x 190 mm 3 9 x 7 5 in No 9 envelope 98 x...

Page 164: ...2 x 229 mm 6 x 9 in SUPPORTED PAPER TYPES AND WEIGHTS FOR AUTOMATIC 2 SIDED PRINTING T TR RA AY YS S P PA AP PE ER R T TY YP PE ES S W WE EI IG GH HT TS S Trays 1 4 of all configurations Bypass Tray Tray 6 Bond Hole Punched Letterhead Plain Pre Printed Recycled Custom 60 105 g m Lightweight Cardstock 106 169 g m SUPPORTED CUSTOM PAPER SIZES T TR RA AY Y N NU UM MB BE ER R P PA AP PE ER R S SI IZ Z...

Page 165: ...u us s icon or the M Miin nu us s icon The printer uses paper from the Priority 1 tray first If that tray is empty the printer uses paper from the Priority 2 tray 3 Touch O OK K 4 To return to the home screen press the H Ho om me e button CONFIGURING TRAYS 3 AND 4 OF THE TANDEM TRAY MODULE Trays 3 and 4 in the Tandem Tray Module are high capacity paper trays Configure Trays 3 and 4 to support the ...

Page 166: ...e the paper size to the current Tray 6 configuration If the paper size matches the tray configuration no tray adjustment is needed 1 Remove the screw that holds the spacer plate at the back of the tray 2 To remove the spacer plate grasp the spacer plate and lift upward 3 Place the tabs at the bottom of the spacer plate into the slots in the bottom of Tray 6 that correspond with the paper size 166 ...

Page 167: ...e plate 5 Install the screw to secure the spacer plate 6 Repeat these steps for the spacer plate at the front of Tray 6 7 On the top of the side gate locate the pin 8 Lift the pin then guide it to the desired paper size in the slot Xerox VersaLink B71XX Series Multifunction Printer User Guide 167 Paper and Media ...

Page 168: ...9 Release the pin to lock the side gate into place 168 Xerox VersaLink B71XX Series Multifunction Printer User Guide Paper and Media ...

Page 169: ...ia settings The tray guides automatically detect the size of paper that is loaded When trays are configured as Dedicated the control panel displays the media settings for the tray A warning message appears on the control panel when the wrong media is loaded or when the tray guides are set incorrectly Note Only the system administrator can change the media settings for a Dedicated tray For details ...

Page 170: ...rth and fan them then align the edges of the stack on a level surface This procedure separates any sheets that are stuck together and reduces the possibility of jams Note To avoid jams and misfeeds do not remove paper from its packaging until you are ready to use it 170 Xerox VersaLink B71XX Series Multifunction Printer User Guide Paper and Media ...

Page 171: ...er with the holes to the left For short edge feed Insert letterhead and pre printed paper face up with the top edge to the left Load hole punched paper with the holes toward the front of the printer Note Do not load paper above the maximum fill line Overfilling the tray can cause paper jams Xerox VersaLink B71XX Series Multifunction Printer User Guide 171 Paper and Media ...

Page 172: ...ettings touch O OK K To change the paper settings when the tray is set to Dedicated mode refer to Configuring Tray Settings LOADING PAPER IN TRAYS 3 AND 4 OF THE TANDEM TRAY MODULE The control panel displays a warning message when the paper in the tray is in short supply or when a tray is empty To change the paper size in Trays 3 and 4 refer to Configuring Trays 3 and 4 of the Tandem Tray Module T...

Page 173: ... and reduces the possibility of paper jams Note To avoid paper jams and misfeeds do not remove paper from its packaging until necessary 3 Stack the paper against the left rear corner of the tray Insert letterhead and pre printed paper face up with the top edge toward the back Load hole punched paper with the holes to the left Xerox VersaLink B71XX Series Multifunction Printer User Guide 173 Paper ...

Page 174: ... to Configuring Tray Settings LOADING PAPER IN THE BYPASS TRAY The Bypass Tray supports the widest variety of media types It is intended primarily for small quantity jobs that use special media To load paper in the bypass tray 1 Open the bypass tray If the bypass tray is loaded with paper already remove any paper that is a different size or type 2 Pull out the extension tray for larger sizes 174 X...

Page 175: ...3 Move the width guides to the edges of the tray Xerox VersaLink B71XX Series Multifunction Printer User Guide 175 Paper and Media ...

Page 176: ...t are stuck together and reduces the possibility of jams 5 Load the paper in the tray For long edge feed For 1 sided printing load letterhead or pre printed paper face down with the top edge toward the back Load hole punched paper with the holes to the right 176 Xerox VersaLink B71XX Series Multifunction Printer User Guide Paper and Media ...

Page 177: ...with the top edge to the right Load hole punched paper with the holes toward the front For 2 sided printing load letterhead or pre printed paper face up with the top edge to the left Load hole punched paper with the holes toward the front Note Do not load paper above the maximum fill line on the width guides Overfilling the tray can cause the printer to jam Xerox VersaLink B71XX Series Multifuncti...

Page 178: ...en the paper in the tray is in short supply or when the tray is empty To change the paper size in Tray 6 refer to Configuring Tray 6 1 Pull out Tray 6 from the high capacity feeder until it stops Open the side gate until it stops 2 Wait for the tray to lower and stop 3 The control panel displays the paper tray settings Ensure that you load the correct paper type into the tray Note Do not load cust...

Page 179: ...s and misfeeds do not remove paper from its packaging until necessary 5 Load the paper against the right side of the tray Place letterhead or pre printed paper face up with the top edge toward the back of the tray Place hole punched paper with the holes toward the left side of the tray 6 Close the side gate Close Tray 6 Xerox VersaLink B71XX Series Multifunction Printer User Guide 179 Paper and Me...

Page 180: ... envelope brand Maintain constant temperatures and relative humidity Store unused envelopes in their packaging to avoid excess moisture and dryness which can affect print quality and cause wrinkling Excessive moisture can cause the envelopes to seal before or during printing Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of the envelopes In t...

Page 181: ...nge the paper settings a At the printer control panel press the H Ho om me e button b Touch D De ev viic ce e P Pa ap pe er r T Tr ra ay ys s c In the Paper Trays menu touch the bypass tray icon d To select an envelope size touch the current size setting then select the required size Note When you select an envelope size the paper type defaults to Envelope e To select an envelope color touch the c...

Page 182: ...lace of Tray 1 The Envelope Tray is a dedicated tray and holds the following envelope sizes Monarch and No 10 DL and C5 To load the Envelope Tray 1 Pull out the Envelope Tray until it stops 182 Xerox VersaLink B71XX Series Multifunction Printer User Guide Paper and Media ...

Page 183: ...ne is visible or that there are no more than 50 envelopes loaded in the tray For C5 envelopes with the flap on a short edge Load envelopes face down with the flap closed and flap toward the left Adjust the paper guides so that they rest lightly against the edges of the envelopes Ensure that the maximum fill line is visible or that there are no more than 50 envelopes loaded in the tray 3 Close the ...

Page 184: ...s inside the original packaging until ready to use Return any unused label sheets to the original packaging and reseal it Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions Storing labels in extreme conditions can cause print quality problems or cause labels to jam in the printer Rotate stock frequently Long periods of storage in extreme conditions can cau...

Page 185: ...ze labels you are loading 3 Remove any paper that is a different size or type 4 To move out the length or width paper guide release the guide lock then slide out the length or width paper guide Xerox VersaLink B71XX Series Multifunction Printer User Guide 185 Paper and Media ...

Page 186: ...he top edge toward the back For short edge feed insert labels face up with the top edge to the left 6 Adjust the length and width guides to fit the paper 7 Slide the tray back into the printer 186 Xerox VersaLink B71XX Series Multifunction Printer User Guide Paper and Media ...

Page 187: ...e correct size for the tray Do not load custom size paper into Trays 3 or 4 2 To load labels in the tray insert labels face up with the top edge toward the back Stack the labels against the left rear corner of the tray as shown 3 Slide the tray back into the printer 4 At the control panel select the correct paper type and color Ensure that the paper type is set to Labels Note To change the paper s...

Page 188: ...pass tray then for larger sizes of paper pull out the extension tray Remove any paper that is a different size or type 2 Move the width guides to the edges of the tray 188 Xerox VersaLink B71XX Series Multifunction Printer User Guide Paper and Media ...

Page 189: ...ouch the edges of the paper 5 At the control panel select the correct paper size type and color Ensure that the paper type is set to Labels Note To change the paper settings when the tray is set to Dedicated mode refer to Configuring Tray Settings 6 To confirm the settings touch O OK K 7 To return to the Home screen press the H Ho om me e button Xerox VersaLink B71XX Series Multifunction Printer U...

Page 190: ...with the top edge toward the back Stack the labels against the right side of the tray as shown 4 Close the tray door 5 At the control panel select the correct paper type and color Ensure that the paper type is set to Labels Note To change the paper settings when the tray is set to Dedicated mode refer to Configuring Tray Settings 6 To confirm the settings touch O OK K 7 To return to the Home scree...

Page 191: ...on Printer User Guide 191 Maintenance This chapter contains General Precautions 192 Cleaning the Printer 193 Adjustments and Maintenance Procedures 198 Supplies 201 Routine Maintenance Items 204 Managing the Printer 213 Moving the Printer 214 ...

Page 192: ...plied with your printer C Ca au ut tiio on n When cleaning your printer do not use organic or strong chemical solvents or aerosol cleaners Do not pour fluids directly into any area Use supplies and cleaning materials only as directed in this documentation C Ca au ut tiio on n Do not place anything on top of the printer C Ca au ut tiio on n Do not open covers and doors during printing Do not leave ...

Page 193: ...water or mild detergent Cleaning the Scanner To ensure optimum print quality clean the document glass regularly Cleaning helps avoid output with streaks smears and other marks that transfer from the glass while scanning documents 1 Slightly dampen a soft lint free cloth with water 2 Remove any paper or other media from the output tray 3 Open the document cover 4 Wipe the surfaces of the document g...

Page 194: ...ent cover lower the lever b Separate the left end of the document cover from the lens assembly and continue to lower the lever 2 Using a soft lint free cloth moistened with water wipe the mirrored glass metal strip both sides of the white plastic strip and the rollers If dirt is difficult to remove moisten the cloth with a small amount of neutral detergent then wipe the parts dry with a dry soft c...

Page 195: ...y remaining pieces of paper or debris For details refer to Clearing Paper Jams Remove any dust or stains with a clean dry lint free cloth W Wa ar rn niin ng g Never touch a caution labeled area in the fuser You can get burned If a sheet of paper is wrapped around the inside of the fuser do not try to remove it immediately Power off the printer immediately and wait 40 minutes for the fuser to cool ...

Page 196: ...rum cartridge 2 Open the front door of the printer 3 Remove the print head LED lens cleaning rod from inside the front door 4 Slowly push the cleaning rod into the printer until it stops then pull it out Repeat this action two more times 196 Xerox VersaLink B71XX Series Multifunction Printer User Guide Maintenance ...

Page 197: ...5 Return the cleaning rod to its original location 6 Close the printer front cover Xerox VersaLink B71XX Series Multifunction Printer User Guide 197 Maintenance ...

Page 198: ... has automatic 2 sided printing select the sides that you want to optimize To select a sample registration page for adjusting side 1 touch A Ad dj ju us st te ed d S Siid de e then touch S Siid de e 1 1 To select a sample registration page for adjusting both sides touch A Ad dj ju us st te ed d S Siid de e then touch S Siid de e 2 2 6 Specify the consecutive number of sample pages to print a Touch...

Page 199: ... Siid de e 1 1 b For adjusting Side 2 touch A Ad dj ju us st te ed d S Siid de e then touch S Siid de e 2 2 6 To adjust the registration touch L Le ea ad d S Siid de e R Re eg giis st tr ra at tiio on n a To adjust the side to side registration for S Siid de e R Re eg giis st tr ra at tiio on n touch the P Pllu us s icon or the M Miin nu us s icon b To adjust the top to bottom registration for L L...

Page 200: ...ems To adjust the altitude 1 At the printer control panel press the H Ho om me e button 2 Touch D De ev viic ce e S Su up pp po or rt t A Allt tiit tu ud de e A Ad dj ju us st tm me en nt t 3 Touch the altitude of the location of the printer then touch O OK K 4 To return to the Home screen press the H Ho om me e button 200 Xerox VersaLink B71XX Series Multifunction Printer User Guide Maintenance ...

Page 201: ...eplacement time Verify that you have replacements on hand It is important to order these items when the messages first appear to avoid interruptions to your printing An error message appears on the control panel when supplies must be replaced Order supplies from your local reseller or go to www xerox com office VLB71XXsupplies C Ca au ut tiio on n Use of non Xerox supplies is not recommended The X...

Page 202: ...us and set up alerts using the Embedded Web Server refer to the System Administrator Guide at www xerox com office VLB71XXdocs 1 To set up alerts to send to an email address touch D De ev viic ce e S Su up pp plliie es s E Em ma aiill A Alle er rt ts s 2 To enter an email address touch A Ad dd d E Em ma aiill then touch E En nt te er r E Em ma aiill A Ad dd dr re es ss s 3 Use the touch screen key...

Page 203: ...ove spills Electric sparks inside the vacuum cleaner can cause a fire or explosion If you spill a large volume of toner contact your local Xerox representative W Wa ar rn niin ng g Never throw a toner cartridge into an open flame Remaining toner in the cartridge can catch fire and cause burn injuries or an explosion Replacing a Toner Cartridge A message appears on the control panel when a toner ca...

Page 204: ...rinter has cooled C Ca au ut tiio on n Do not expose the drum cartridge to direct sunlight or strong indoor fluorescent lighting Do not touch or scratch the surface of the drum When a drum cartridge requires replacement a message appears on the control panel Note Each drum cartridge includes installation instructions P PR RI IN NT TE ER R S ST TA AT TU US S M ME ES SS SA AG GE E C CA AU US SE E A ...

Page 205: ...ide the finisher for any loose staples and remove them 4 Pinch both sides of the staple pack and remove the staple pack from the cartridge 5 Insert the front side of the new staple pack into the staple cartridge then push the rear side into the cartridge Xerox VersaLink B71XX Series Multifunction Printer User Guide 205 Maintenance ...

Page 206: ...nt door REPLACING STAPLES IN THE MAIN STAPLER OF THE OFFICE FINISHER C Ca au ut tiio on n Do not perform this procedure while the printer is printing 1 Open the finisher front door 2 Reach into the finisher cabinet and pull the stapler toward you until it stops 206 Xerox VersaLink B71XX Series Multifunction Printer User Guide Maintenance ...

Page 207: ...then pull it firmly toward you 5 Pinch both sides of the staple pack and remove the staple pack from the cartridge 6 Insert the front side of the new staple pack into the staple cartridge then push the rear side into the cartridge Xerox VersaLink B71XX Series Multifunction Printer User Guide 207 Maintenance ...

Page 208: ... THE BOOKLET MAKER OF THE OFFICE FINISHER C Ca au ut tiio on n Do not perform this procedure while the printer is printing 1 Open the booklet maker side cover 2 If the staple cartridges are not visible grip the vertical panels at the left and right of the opening and slide the panels to the center 208 Xerox VersaLink B71XX Series Multifunction Printer User Guide Maintenance ...

Page 209: ...e finisher Note If you have trouble inserting the cartridge ensure that the staples are positioned correctly in the cartridge Note The booklet maker uses two staple cartridges Booklet stapling requires that both staple cartridges contain staples 5 Repeat the procedure for the other staple cartridge 6 Close the booklet maker side cover Xerox VersaLink B71XX Series Multifunction Printer User Guide 2...

Page 210: ...ip the staple cartridge and pull it out of the stapler head 3 Unpack the new staple cartridge Remove any partial strips and any staple strips that are not flat 4 Install the new staple cartridge in the stapler head The staple cartridge clicks into place 210 Xerox VersaLink B71XX Series Multifunction Printer User Guide Maintenance ...

Page 211: ... is full a message appears on the control panel Emptying the Hole Punch Waste Container in the Office Finisher C Ca au ut tiio on n Do not perform this procedure while the printer is printing 1 Lift the finisher transport top cover 2 Pull out the hole punch waste container Xerox VersaLink B71XX Series Multifunction Printer User Guide 211 Maintenance ...

Page 212: ...3 Empty the container 4 Insert the container all the way into the finisher 5 Close the finisher transport top cover 212 Xerox VersaLink B71XX Series Multifunction Printer User Guide Maintenance ...

Page 213: ... view the billing information for your printer 1 At the printer control panel press the H Ho om me e button 2 Touch D De ev viic ce e B Biilllliin ng g U Us sa ag ge e 3 To view more details touch U Us sa ag ge e C Co ou un nt te er rs s then select an option 4 After viewing the usage readings to return to the Home screen press the H Ho om me e button PRINTING THE BILLING SUMMARY REPORT The Billin...

Page 214: ...e than 10 degrees can cause toner spillage When moving the printer over a long distance remove the drum cartridge and toner cartridge to prevent toner from spilling C Ca au ut tiio on n Do not expose the drum cartridge to direct sunlight or strong indoor fluorescent lighting Do not touch or scratch the surface of the drum After moving the printer 1 Reinstall any parts that you removed 2 Reconnect ...

Page 215: ...oubleshooting This chapter contains General Troubleshooting 216 Paper Jams 221 Clearing Finisher Jams 233 Clearing Staple Jams 236 Clearing Hole Punch Jams in the Office Finisher 242 Print Quality Problems 243 Copy and Scan Problems 248 Fax Problems 249 Getting Help 251 ...

Page 216: ...al appliance into the outlet and check if it operates properly Try a different outlet The printer is connected to an outlet with a voltage or frequency that does not match the printer specifications Use a power source with the specifications listed in the Electrical Specifications C Ca au ut tiio on n Plug the three wire cord with grounding prong directly into a grounded AC outlet PRINTER RESETS O...

Page 217: ...cases it is possible for the printer to continue printing temporarily with the Drum Cartridge Past End of Life message displayed Replace the drum cartridge The toner waste container is full Replace the toner waste container No control panel indicators are lit Power off the printer confirm that the power cord is plugged in correctly to the printer and the outlet then power on the printer If the err...

Page 218: ...IO ON NS S The printer is set to a slower printing mode For example the printer is set to print on Heavyweight paper or Envelopes It takes more time to print on certain types of special paper Ensure that the paper type is set properly in the print driver and at the printer control panel For details refer to Print Speed The printer is in Power Saver mode It takes time for printing to start when the...

Page 219: ...N NS S Unsupported or incorrect paper Ensure that you are using the correct paper Do not use transparencies envelopes labels or reloaded paper for automatic 2 sided printing For details see Supported Standard Paper Sizes for Automatic 2 Sided Printing Incorrect setting On the print driver Printing Options tab select 2 2 s siid de ed d P Pr riin nt tiin ng g PRINTER IS MAKING UNUSUAL NOISES P PR RO...

Page 220: ...ly P PR RO OB BA AB BL LE E C CA AU US SE ES S S SO OL LU UT TI IO ON NS S The printer has been sitting in a cold room Allow the printer to operate for several hours at room temperature The relative humidity of the room is too high Reduce the humidity in the room Move the printer to a location where the temperature and relative humidity are within the operating specifications 220 Xerox VersaLink B...

Page 221: ...ool Try to remove the jam after the printer has cooled If the error persists contact your Xerox representative C Ca au ut tiio on n Do not attempt to clear any paper jams using tools or instruments This can permanently damage the printer The following illustration shows where paper jams can occur along the paper path 1 Paper Tray Feed Area Door B 2 Bypass Tray 3 Fuser Area Door A 4 Paper Output Ar...

Page 222: ...moist creased or folded To separate the sheets before loading into the tray fan the paper Do not load paper above the maximum fill line After loading paper in the trays adjust the paper guides in all trays A guide that is not properly adjusted can cause poor print quality misfeeds skewed prints and printer damage After loading paper in the trays at the control panel select the correct paper type a...

Page 223: ...r 2 If the original document is not caught in the entry to the document feeder pull the document straight out in the direction shown 3 Close the top cover To close the top cover press it down until it clicks into place 4 If the document is not visible when the top cover is opened lift the document feeder Remove any original document from the document glass Xerox VersaLink B71XX Series Multifunctio...

Page 224: ...plex Automatic Document Feeder reload the entire original document including the pages already scanned The printer automatically skips the scanned pages and scans the remaining pages C Ca au ut tiio on n Torn wrinkled or folded original documents can cause jams and damage the printer To copy torn wrinkled or folded original documents use the document glass Clearing Paper Jams from Trays 1 4 To res...

Page 225: ...ch O OK K To select a new paper size type or color touch the current setting then select a new setting When finished touch O OK K 7 To return to the Home screen press the H Ho om me e button Clearing Paper Jams from the Bypass Tray To resolve the error that appears on the control panel clear all paper from the paper path 1 Remove the jammed paper from the tray Ensure that the paper feed entrance w...

Page 226: ...urrent setting then select a new setting When finished touch O OK K 6 To return to the Home screen press the H Ho om me e button Clearing Paper Jams at Doors A B and C To resolve the error that appears on the control panel clear all paper from the paper path Clearing Jams at Door A 1 Open the Bypass Tray and Door A W Wa ar rn niin ng g The area around the Fuser can be hot Use caution to avoid inju...

Page 227: ...This does not affect print quality 4 If paper is jammed in the Fuser remove the paper from areas A1 and A2 as shown Note If the paper is torn remove all torn pieces from the printer 5 Close Door A and the Bypass Tray a To close Door A push the door up firmly until it clicks into place b Close the Bypass Tray Xerox VersaLink B71XX Series Multifunction Printer User Guide 227 Troubleshooting ...

Page 228: ...all torn pieces from the printer 3 For paper jammed in the upper position look inside the printer locate the paper then remove it Note If the paper is inaccessible refer to Clearing Jams at Door A 4 For paper jammed in the tray feed roller open the tray then remove the paper 228 Xerox VersaLink B71XX Series Multifunction Printer User Guide Troubleshooting ...

Page 229: ...ion to avoid injury C Ca au ut tiio on n Do not touch the transfer roller Touching the roller can reduce image quality 2 At Door C lift the release lever then open Door C 3 Remove any jammed paper in the paper output area Note If the paper is torn remove all torn pieces from the printer Xerox VersaLink B71XX Series Multifunction Printer User Guide 229 Troubleshooting ...

Page 230: ...The paper is moist from humidity Remove the paper from the paper tray Load new dry paper into the tray Too much static electricity is present Load a new ream of paper Using unsupported paper Use only Xerox approved paper For details refer to Supported Paper Humidity is too high for coated paper Feed paper one sheet at a time Try loading paper in the Bypass tray The feed rollers are dirty With a cl...

Page 231: ... a clean lint free cloth moistened with water wipe the feed rollers until they are clean For details refer to Cleaning the Printer Label and Envelope Misfeeds P PR RO OB BA AB BL LE E C CA AU US SE ES S S SO OL LU UT TI IO ON NS S The label sheet is facing the wrong way in the tray Load label sheets according to the instructions from the manufacturer Load labels in the tray face up For details ref...

Page 232: ...aper in the paper path Jams During Automatic 2 Sided Printing P PR RO OB BA AB BL LE E C CA AU US SE ES S S SO OL LU UT TI IO ON NS S Using paper of the wrong size thickness or type Use paper of the correct size thickness or type For details refer to Supported Standard Paper Sizes for Automatic 2 Sided Printing Paper is loaded in the wrong tray Ensure that paper is loaded into the correct tray For...

Page 233: ... front door 2 Carefully remove the jammed paper Note If the paper is torn remove all torn pieces of jammed paper from the printer 3 Rotate the green knob in the direction shown then carefully remove the jammed paper Xerox VersaLink B71XX Series Multifunction Printer User Guide 233 Troubleshooting ...

Page 234: ...nisher Top Cover 1 Pull up the lever on the top cover then open the top cover 2 Remove the jammed paper Note If the paper is torn remove all torn pieces of the jammed paper from the finisher 3 Close the top cover of the finisher 234 Xerox VersaLink B71XX Series Multifunction Printer User Guide Troubleshooting ...

Page 235: ...e finisher transport cover 2 Remove the jammed paper Note If the paper is torn remove all torn pieces of the jammed paper from the finisher 3 Close the finisher transport cover Xerox VersaLink B71XX Series Multifunction Printer User Guide 235 Troubleshooting ...

Page 236: ...n the finisher front door 2 To remove the staple cartridge grasp the orange handle then pull it firmly toward you 3 Check inside the finisher for any loose staples then remove the staples 4 To open the clamp to gain access to the jammed staples pull the clamp in the direction shown 236 Xerox VersaLink B71XX Series Multifunction Printer User Guide Troubleshooting ...

Page 237: ...then insert the cartridge into the stapler until the cartridge clicks into position 7 Close the finisher front door STAPLE JAMS IN THE OFFICE FINISHER Clearing Staple Jams in the Office Finisher C Ca au ut tiio on n Do not perform this procedure while the printer is printing Xerox VersaLink B71XX Series Multifunction Printer User Guide 237 Troubleshooting ...

Page 238: ...as shown 4 To remove the staple cartridge grasp the orange handle then pull the handle toward you 5 Check inside the finisher for any loose staples then remove the staples 6 To open the staple cartridge clamp pull the clamp in the direction shown 238 Xerox VersaLink B71XX Series Multifunction Printer User Guide Troubleshooting ...

Page 239: ... carefully 8 Grasp the orange handle then insert the cartridge into the stapler assembly until the cartridge clicks into place 9 Close the finisher front door Clearing Booklet Staple Jams in the Office Finisher C Ca au ut tiio on n Do not perform this procedure while the printer is printing 1 Open the booklet maker side cover Xerox VersaLink B71XX Series Multifunction Printer User Guide 239 Troubl...

Page 240: ...ld the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher 4 To remove the jammed staples pull the staples in the direction shown W Wa ar rn niin ng g The points of the jammed staples are sharp Remove the jammed staples carefully 240 Xerox VersaLink B71XX Series Multifunction Printer User Guide Troubleshooting ...

Page 241: ...tridge ensure that the staples are positioned correctly in the cartridge Note The booklet maker uses two staple cartridges Booklet stapling requires that both staple cartridges contain staples 6 Repeat the procedure for the other staple cartridge 7 Close the booklet maker side cover Xerox VersaLink B71XX Series Multifunction Printer User Guide 241 Troubleshooting ...

Page 242: ...e hole punch waste container For details on the finisher installed on your printer refer to Emptying the Hole Punch Waste Container in the Office Finisher After you empty the hole punch waste container locate and remove any paper jams 242 Xerox VersaLink B71XX Series Multifunction Printer User Guide Troubleshooting ...

Page 243: ...t quality from your printer Temperature and humidity affect the quality of the printed output The range for optimal print quality is 15 28ºC 59 82ºF and 20 70 relative humidity However print quality can be affected when operating near the limits for both temperature and humidity PAPER AND MEDIA Your printer is designed to use various paper and other media types Follow the guidelines in this sectio...

Page 244: ...ck the control panel use the print driver or the Embedded Web Server If the toner cartridge is near empty replace it Verify that the toner cartridge is approved for use in this printer and replace it as needed For best results use a genuine Xerox toner cartridge Replace the paper with a recommended size and type and confirm that your printer and print driver settings are correct Verify that the pa...

Page 245: ... in the output Replace the Drum Cartridge If the error persists contact your Xerox representative The output has a mottled appearance Verify that the paper is the correct size type and weight If not change the paper settings Ensure that the humidity in the room is within specifications For details refer to Relative Humidity Choose a different paper type at the control panel in the application and ...

Page 246: ... the paper Try a new ream of paper Change the Paper Type settings in the print driver In the print driver Printing Options tab select P Pa ap pe er r then change the O Ot th he er r T Ty yp pe e setting Envelopes are wrinkled or creased when printed Check if the crease is within 30 mm 1 2 in of the four edges of the envelope If yes it is printing as expected Your printer is not faulty If not take ...

Page 247: ...ust the paper registration For details see Adjusting Paper Registration The printed surface of the paper is bumpy 1 Print a solid image over the entire surface of one sheet of paper 2 Load the printed sheet into the tray with the printed side face down 3 Print five blank pages to remove debris from the fuser rollers Xerox VersaLink B71XX Series Multifunction Printer User Guide 247 Troubleshooting ...

Page 248: ... feeder passes over the debris on the glass surfaces resulting in lines and streaks Clean all glass surfaces with a lint free cloth For more information refer to Cleaning the Scanner Spots present in copies made from the document glass There is debris on the document glass When scanning the debris creates a spot on the image Clean all glass surfaces with a lint free cloth Image is too light or too...

Page 249: ...ent is too light Adjust the resolution There is a problem with the telephone connection Verify that the telephone line is working then send the fax again There is a problem with the fax machine of the caller Make a copy to verify that your printer is operating correctly If the copy was printed correctly have the recipient verify the condition of the receiving fax machine The fax received by the re...

Page 250: ...ply in the printer does not match the document size sent Confirm the original size of the documents Documents could be reduced based on the available paper supply in the printer Faxes cannot be received automatically The printer is set to receive faxes manually Set the printer to automatic reception The memory is full Load paper if it is empty and then print the faxes stored in the memory The tele...

Page 251: ...certain problems The Demonstration Print page prints an image to show print quality You can use this page to troubleshoot print quality issues with the printer The Error History report prints information on the most recent printer errors For more information refer to Printing Information Pages Printing the Error History Report 1 At the printer control panel press the H Ho om me e button 2 To print...

Page 252: ...MORE INFORMATION ABOUT YOUR PRINTER To obtain more information about your printer refer to More Information 252 Xerox VersaLink B71XX Series Multifunction Printer User Guide Troubleshooting ...

Page 253: ...ltifunction Printer User Guide 253 Specifications This appendix contains Printer Configurations and Options 254 Performance Specifications 258 Physical Specifications 259 Environmental Specifications 267 Electrical Specifications 268 ...

Page 254: ... d B Blla ac ck k a an nd d W Wh hiit te e V Ve er rs sa aL Liin nk k B B7 71 12 25 5 V Ve er rs sa aL Liin nk k B B7 71 13 30 0 V Ve er rs sa aL Liin nk k B B7 71 13 35 5 A4 210 x 297 mm Letter 8 5 x 11 in 25 ppm maximum 30 ppm maximum 35 ppm maximum 216 x 356 mm Legal 8 5 x 14 in 19 ppm maximum 23 ppm maximum 26 ppm maximum A3 297 x 420 mm Tabloid 11 x 17 in 16 ppm maximum 20 ppm maximum 22 ppm ...

Page 255: ... 1000 sheets with one staple or 750 sheets with two staples for A4 Letter 80 g m2 Booklet Maker Up to 40 booklets 2 15 sheets per booklet 80 g m2 maximum Convenience Stapler 50 sheet stapling 5000 staples Maximum standard print size A3 297 x 410 mm 11 7 x 16 1 in 279 4 x 431 8 mm 11 x 17 in Maximum print area 4 mm from the leading edge of the paper 2 mm from the side edge and trailing edge of the ...

Page 256: ...rver and PDF A Supported scanning Scan to Home Scan to USB Scan to Email Scan to Network Browse FTP or Browse SMB Email address book Up to 2000 email addresses Control panel 7 inch LCD touch screen with H Ho om me e and P Po ow we er r W Wa ak ke e buttons Connectivity Ethernet 10 100 1000 Base T High speed USB 3 0 Wi Fi 801 11n and Wi Fi Direct with optional Wi Fi Kit Concurrent wired and wireles...

Page 257: ...ine Fax Kit Wi Fi Kit Fax Over IP Kit External Keyboard Bluetooth AirPrint Discovery Support for AirPrint with iBeacon Trellix Data Security Note Trellix formerly known as McAfee Hard drive Internal Card Reader RFID Kit Xerox Common Access Card Enablement Kit PostScript Kit Convenience Stapler including Work Surface Note The center tray and hard drive are optional only for the base model They are ...

Page 258: ...For faster printing use paper weights of 105 g m2 or less M Ma ax xiim mu um m P Pr riin nt t S Sp pe ee ed ds s f fo or r B Blla ac ck k a an nd d W Wh hiit te e P PA AP PE ER R T TY YP PE E A AN ND D W WE EI IG GH HT T A A4 4 L LE ET TT TE ER R A A3 3 T TA AB BL LO OI ID D 1 1 S SI ID DE ED D P PR RI IN NT TI IN NG G 2 2 S SI ID DE ED D P PR RI IN NT TI IN NG G 1 1 S SI ID DE ED D P PR RI IN NT ...

Page 259: ...in Height 76 7 cm 30 2 in Weight 54 2 kg 119 4 lb B Ba as se e M Mo od de ell w wiit th h S Siin ng glle e T Tr ra ay y a an nd d S St ta an nd d Width 61 6 cm 24 2 in Depth 67 1 cm 26 4 in Height 111 7 cm 44 0 in Weight 77 1 kg 169 9 lb Xerox VersaLink B71XX Series Multifunction Printer User Guide 259 Specifications ...

Page 260: ...in Weight 85 6 kg 188 7 lb B Ba as se e M Mo od de ell w wiit th h 3 3 T Tr ra ay y M Mo od du ulle e a an nd d I In nt te eg gr ra at te ed d O Of ff fiic ce e F Fiin niis sh he er r Width 66 6 cm 26 2 in Depth 67 1 cm 26 4 in Height 111 7 cm 44 0 in Weight 92 8 kg 204 5 lb 260 Xerox VersaLink B71XX Series Multifunction Printer User Guide Specifications ...

Page 261: ... er r w wiit th h B Bo oo ok klle et t M Ma ak ke er r Width 113 5 cm 44 6 in Depth 67 9 cm 26 7 in Height 111 7 cm 44 0 in Weight 118 7 kg 261 6 lb B Ba as se e M Mo od de ell w wiit th h 3 3 T Tr ra ay y M Mo od du ulle e O Of ff fiic ce e F Fiin niis sh he er r B Bo oo ok klle et t M Ma ak ke er r a an nd d H Hiig gh h C Ca ap pa ac ciit ty y F Fe ee ed de er r Width 145 0 cm 57 0 in Depth 67 9...

Page 262: ...ac ciit ty y F Fe ee ed de er r Width 145 0 cm 57 0 in Depth 67 9 cm 26 7 in Height 111 7 cm 44 0 in Weight 157 7 kg 347 6 lb TOTAL SPACE REQUIREMENTS C Clle ea ar ra an nc ce e R Re eq qu uiir re em me en nt ts s f fo or r B Ba as se e M Mo od de ell Width 108 6 cm 42 8 in Depth 156 7 cm 61 7 in Height 112 3 cm 44 2 in 262 Xerox VersaLink B71XX Series Multifunction Printer User Guide Specificatio...

Page 263: ...11 5 cm 43 9 in Depth 166 6 cm 65 6 in Height 147 4 cm 58 0 in C Clle ea ar ra an nc ce e R Re eq qu uiir re em me en nt ts s w wiit th h T Ta an nd de em m T Tr ra ay y M Mo od du ulle e Width 128 8 cm 50 7 in Depth 166 6 cm 65 6 in Height 147 4 cm 58 0 in Xerox VersaLink B71XX Series Multifunction Printer User Guide 263 Specifications ...

Page 264: ... er r Width 128 8 cm 50 7 in Depth 166 6 cm 65 6 in Height 147 4 cm 58 0 in C Clle ea ar ra an nc ce e R Re eq qu uiir re em me en nt ts s f fo or r 3 3 T Tr ra ay y M Mo od du ulle e w wiit th h O Of ff fiic ce e F Fiin niis sh he er r Width 167 2 cm 65 8 in Depth 166 6 cm 65 6 in Height 147 4 cm 58 0 in 264 Xerox VersaLink B71XX Series Multifunction Printer User Guide Specifications ...

Page 265: ...65 6 in Height 147 4 cm 58 0 in C Clle ea ar ra an nc ce e R Re eq qu uiir re em me en nt ts s w wiit th h 3 3 T Tr ra ay y M Mo od du ulle e O Of ff fiic ce e F Fiin niis sh he er r B Bo oo ok klle et t M Ma ak ke er r a an nd d H Hiig gh h C Ca ap pa ac ciit ty y F Fe ee ed de er r Width 190 9 cm 75 2 in Depth 166 6 cm 65 6 in Height 147 4 cm 58 0 in Xerox VersaLink B71XX Series Multifunction Pr...

Page 266: ...Mo od du ulle e O Of ff fiic ce e F Fiin niis sh he er r B Bo oo ok klle et t M Ma ak ke er r a an nd d H Hiig gh h C Ca ap pa ac ciit ty y F Fe ee ed de er r Width 190 9 cm 75 2 in Depth 166 6 cm 65 6 in Height 147 4 cm 58 0 in 266 Xerox VersaLink B71XX Series Multifunction Printer User Guide Specifications ...

Page 267: ...5 Optimal Humidity Range 20 70 relative humidity at 28 C 82 F Note Under extreme environmental conditions such as 10 C and 85 relative humidity printing defects can occur due to condensation inside the printer ELEVATION For optimum performance use the printer at elevations below 2500 m 8200 ft Xerox VersaLink B71XX Series Multifunction Printer User Guide 267 Specifications ...

Page 268: ...6 10 99 135 VAC 50 60 Hz 3 12 A 220 240 VAC 10 198 264 VAC 50 Hz 3 Hz 8 A POWER CONSUMPTION 110 V Maximum power consumption 1 45 kW Sleep mode 0 4 W or less Low Power mode 51 0 W or less Standby 100 W or less 220 V Maximum power consumption 1 76 kW Sleep mode 0 4 W or less Low Power mode 51 0 W or less Standby 94 0 W or less 268 Xerox VersaLink B71XX Series Multifunction Printer User Guide Specifi...

Page 269: ... B71XX Series Multifunction Printer User Guide 269 Regulatory Information This appendix contains Basic Regulations 270 Copy Regulations 275 Fax Regulations 278 Safety Certification 282 Material Safety Data Sheets 283 ...

Page 270: ...e the device can print again immediately If the device is not used for a specified period the device transitions to Low Power mode then to Sleep mode In these modes to enable reduced power consumption only essential functions remain active The device takes longer to produce the first print after it exits the Power Saver modes than it takes to print in Ready mode This delay is the result of the sys...

Page 271: ... Continuing to use the duplex function will reduce the environmental impact of your work However should you require simplex 1 sided printing you may change the print settings in the print driver PAPER TYPES This product can be used to print on both recycled and virgin paper approved to an environmental stewardship scheme which complies with EN12281 or a similar quality standard Lighter weight pape...

Page 272: ...mplies with Canadian ICES 003 Cet appareil numérique de la classe A est conforme à la norme NMB 003 du Canada CERTIFICATIONS IN EUROPE The CE mark applied to this product symbolizes a declaration of conformity by Xerox with the following applicable Directives of the European Union as of the date indicated April 16 2014 Radio Equipment Directive 2014 53 EU Hereby Xerox declares that the radio equip...

Page 273: ...source contained within this product or its components is intended to be used for Image Capture or Image Projection only and is not intended for use in other applications EURASIAN ECONOMIC COMMUNITY CERTIFICATION Russia Belarus and Kazakhstan are working to establish a common customs union the Eurasian Economic Community or EurAsEC The Eurasian Economic Community members anticipate sharing a commo...

Page 274: ... gemäß EN ISO 7779 Importeur Xerox GmbH Hellersbergstraße 2 4 41460 Neuss Deutschland TURKEY ROHS REGULATION In compliance with Article 7 d we hereby certify it is in compliance with the EEE regulation EEE yönetmeliğine uygundur 274 Xerox VersaLink B71XX Series Multifunction Printer User Guide Regulatory Information ...

Page 275: ...e provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the Unit...

Page 276: ...r more information about these provisions contact the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 CANADA Parliament by stature has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions Current bank notes or current paper money Obligations or se...

Page 277: ...clusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor OTHER COUNTRIES Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and checks Bank and government bonds and securities Passports and identification cards Copyr...

Page 278: ... is provided with this product It connects to a compatible modular jack that is also compliant See installation instructions for details You can safely connect the printer to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number REN is used...

Page 279: ...riffs Contact the state public utility commission public service commission or corporation commission for information Your office could have specially wired alarm equipment connected to the telephone line Make sure that the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what could disable alarm equipment consult your Telephone Company or a qu...

Page 280: ... signaling provides reliable and faster call setup Modification of this product or connection to external control software or control apparatus not authorized by Xerox invalidates its certification NEW ZEALAND 1 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indica...

Page 281: ... parameters required for compliance with Telecom Telepermit requirements are dependent on the equipment computer associated with this device The associated equipment shall be set to operate within the following limits for compliance with Telecom Specifications For repeat calls to the same number There shall be no more than 10 call attempts to the same number within any 30 minute period for any sin...

Page 282: ...standards A AG GE EN NC CY Y S ST TA AN ND DA AR RD D TÜV Rheinland US Canada UL 60950 1 2nd Edition 2014 10 14 CAN CSA C22 2 No 60950 1 07 2nd Edition 2014 10 UL 62368 1 TÜV Rheinland Europe IEC EN 62368 1 2014 282 Xerox VersaLink B71XX Series Multifunction Printer User Guide Regulatory Information ...

Page 283: ... your printer go to North America www xerox com msds European Union www xerox com environment_europe For the Customer Support Center phone numbers go to www xerox com office worldcontacts Xerox VersaLink B71XX Series Multifunction Printer User Guide 283 Regulatory Information ...

Page 284: ...284 Xerox VersaLink B71XX Series Multifunction Printer User Guide Regulatory Information ...

Page 285: ...Xerox VersaLink B71XX Series Multifunction Printer User Guide 285 Recycling and Disposal This appendix contains All Countries 286 North America 287 European Union 288 Other Countries 290 ...

Page 286: ...y consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply For more information go to www dtsc ca gov hazardouswaste perchlorate 286 Xerox VersaLink B71X...

Page 287: ... ASK XEROX to determine if this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment or for recycling and disposal information contact your local authorities Xerox VersaLink B71XX Series Multifunction Printer User Guide 287 Recycling and Disposal ...

Page 288: ... managed within agreed procedures Prior to disposal please contact your local reseller or Xerox representative for end of life take back information COLLECTION AND DISPOSAL OF EQUIPMENT AND BATTERIES These symbols on the products and or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste For proper treatment recove...

Page 289: ...o discard these items please contact your local authorities or dealer and ask for the correct method of disposal BATTERY SYMBOL NOTE This wheeled bin symbol may be used in combination with a chemical symbol This establishes compliance with the requirements set out by the Directive BATTERY REMOVAL Batteries should only be replaced by a manufacturer approved service facility Xerox VersaLink B71XX Se...

Page 290: ...Other Countries Please contact your local waste management authority to request disposal guidance 290 Xerox VersaLink B71XX Series Multifunction Printer User Guide Recycling and Disposal ...

Page 291: ...Xerox VersaLink B71XX Series Multifunction Printer User Guide 291 Apps Features This appendix contains ...

Page 292: ...adjust the color strength and the amount of gray in the color 2 2 S Siid de ed d and 2 2 S Siid de ed d S Sc ca an nn niin ng g You can use the 2 Sided options to set the device to scan one or both sides of an original document For Copy jobs you can specify 1 Sided or 2 Sided output P Pa ap pe er r S Su up pp plly y Use Paper Supply to specify the size type and color of the paper required or the P...

Page 293: ...nal document and how the original was created L Liig gh ht te en n D Da ar rk ke en n Use the Lighten Darken slider to make the output image or print lighter or darker S Sh ha ar rp pn ne es ss s Use this option to sharpen the output image or print For best results sharpen text images and soften photos O Or riig giin na all O Or riie en nt ta at tiio on n You can use the Original Orientation optio...

Page 294: ...our images using the Edge Erase feature You can specify the amount to erase on the right left top and bottom edges O Or riig giin na all S Siiz ze e To ensure that you are scanning the correct area of the documents specify the original document size B Bo oo ok k C Co op py yiin ng g You can use the Book Copying feature to copy books magazines or other bound documents F Fr ro on nt t C Co ov ve er ...

Page 295: ...print the selected number of pages on one side of a sheet of paper Selecting multiple pages per sheet saves paper and provides a way to review the layout of a document S Sa am mp plle e C Co op py y Sample Copy allows you to print a test copy of a job to inspect before printing multiple copies This feature is useful for complex or high volume jobs After you print and inspect the test copy you can ...

Page 296: ... between light and dark areas of the image R Re em mo ov ve e B Blla an nk k P Pa ag ge es s Remove Blank Pages configures the printer to ignore blank pages B Bo oo ok k S Sc ca an nn niin ng g You can use the Book Scanning feature to scan books magazines or other bound documents S Su ub bj je ec ct t Use the Subject option to add a title or heading to an email F Fr ro om m Use the From option to ...

Page 297: ... or to define a searchable image You can add a password to protect the image or choose to combine multiple images into a single file F Fiille e A Allr re ea ad dy y E Ex xiis st ts s Use the File Already Exists option to define what action the device takes when the file name is used already F Fiille e N Na am me e Use the File Name option to specify a name for the file containing the scanned image...

Page 298: ...d a short comment to the cover sheet as well as To and From details T Tr ra an ns sm miis ss siio on n H He ea ad de er r T Te ex xt t It is unlawful to send a message from a fax machine without the proper Transmission Header Text Ensure that the name and telephone number of the sender and the date and time of the transmission is included on all faxes D De ella ay y S Se en nd d You can set a time...

Page 299: ...S SC CA AN N T TO O I ID D C CA AR RD D C CO OP PY Y M Ma an nu ua all S Se en nd d You can use the Manual Send feature to enable the fax modem speaker temporarily This feature is helpful to dial international numbers or to use phone systems that require you to wait for a specific audio tone P Po olllliin ng g Polling allows you to retrieve faxes stored on other fax machines Apps Features ...

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