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Paper recommendations > 28

P

APER

RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper weights and sizes.

This section provides general advice on choice of media, and explains how to use each type.
The best performance will be obtained when using standard 75~90g/m² paper designed

for use in copiers and laser printers.
Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery

can be used, but the ink must not offset when exposed to the high

fuser temperatures used in the printing process.

Envelopes

Labels

C

ASSETTE

TRAYS

If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi
purpose tray) you have the printer automatically switch to the other tray when the current

tray runs out of paper. When printing from Windows applications, this function is enabled

in the driver settings. When printing from other systems, this function is enabled in the

Print Menu. (See

“Auto Tray Switch:” on page 150

CAUTION!

Envelopes should be free from twist, curl or other deformations.

They should also be of the rectangular flap type, with glue that

remains intact when subjected to hot roll pressure fusing used in

this type of printer. Window envelopes are not suitable.

CAUTION!

Labels should also be of the type recommended for use in copiers

and laser printers, in which the base carrier page is entirely

covered by labels. Other types of label stock may damage the

printer due to the labels peeling off during the printing process.

SIZE

DIMENSIONS

WEIGHT (G/M²)

A6

a

a. A6 printing from Tray 1 or the MP Tray only.

105 x 148mm

Light

64 - 74g/m²

Medium Light

75 - 82g/m²

Medium

83 - 104g/m²

Heavy

105 - 120g/m²

Ultra heavy1

121 - 176g/m²

Ultra heavy2

177 - 220g/m²

Tray 1/2:

64 - 176g/m²

MP Tray:

64 - 220g/m²

Duplex:

64 - 176g/m²

A5

148 x 210mm

B5

182 x 257mm

16K (184x260mm)

184 x 260mm

Executive

184.2 x 266.7mm

16K (195x270mm)

195 x 270mm

16K (197x273mm)

197 x 273mm

A4

210 x 297mm

Letter

215.9 x 279.4mm

Legal 13in.

216 x 330mm

Legal 13.5in.

216 x 343mm

Legal 14in.

216 x 356mm

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Summary of Contents for e-studio222cs

Page 1: ......

Page 2: ...rein 2011 TOSHIBA TEC CORPORATION All rights reserved Energy Star is a trademark of the United States Environmental Protection Agency Microsoft MS DOS and Windows are registered trademarks of Microsoft Corporation Apple Macintosh Mac and Mac OS are trademarks of Apple Inc Other product names and brand names are registered trademarks or trademarks of their proprietors This product complies with the...

Page 3: ...ba Tec Corporation as a member of the ENERGY STAR Program attaches the ENERGY STAR logo to all products which meet the ENERGY STAR Program requirements The ENERGY STAR Program aims at the promotion of the development and wider usage of office equipment including energy efficient computers in order to address environmental issues such as global warming Manufacturers that participate in this program...

Page 4: ...omissions events or accidents beyond the reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of God war riot civil commotion malicious or deliberate damage fire flood or storm natural calamity earthquakes abnormal voltage or other disasters c additions modifications disassembly transportation or repairs by any person other than service technicians authorized by TOSHIBA ...

Page 5: ...Switching off 19 Power saving mode 20 Sleep mode 20 Installing drivers and utilities 21 Windows scanner and printer drivers 22 Mac printer driver 23 Fax driver e STUDIO223CS and e STUDIO263CS 24 Configuration tool 25 ActKey utility 26 Paper recommendations 28 Cassette trays 28 Multi purpose tray 29 Face down stacker 29 Face up stacker 29 Duplex 29 Loading paper 30 Cassette trays 30 Multi purpose t...

Page 6: ...book 65 Modifying an e mail address entry from the address book 66 Adding a group entry to the address book 66 Deleting a group address entry from the address book 67 Modifying a group address entry from the address book 67 Printing 68 Job lists 68 Print job e STUDIO263CS only 69 Print from USB memory 70 Basic operation 70 Advanced operation 71 Switching online offline 72 Faxing e STUDIO223CS and ...

Page 7: ...des 112 Memory upgrade 112 SD card e STUDIO263CS only 115 Additional paper tray 117 Setting the driver device options 118 Windows 118 Mac OS X 118 Troubleshooting 120 Checking the machine s status 120 Checking the device and job status 120 Clearing paper jams 121 In the scanner ADF section 121 In the printer section 122 Dealing with unsatisfactory printing 129 Dealing with unsatisfactory copying 1...

Page 8: ...as compatible and if it does work your product s performance and print quality may be degraded Use of non genuine products may invalidate your warranty Specifications subject to change without notice All trademarks acknowledged NOTE A note provides additional information to supplement the main text CAUTION A caution provides additional information which if ignored may result in equipment malfuncti...

Page 9: ...ing needs evolve Configuration Guide provides machine fax and network configuration information Printing Guide helps you become familiar with the many features of the driver software supplied with your product Barcode Printing Guide helps you become familiar with your product s built in barcode printing feature Security Guide helps you become familiar with your product s security features Installa...

Page 10: ...ck on the topic of interest to jump to the required topic If the bookmarks are not available use the Contents on page 5 In the list of bookmarks click on Index to jump to the Index If the bookmarks are not available use the Contents on page 5 Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term PRINTING PAGES...

Page 11: ...ver or a personal computer s file folder over an intranet with FTP File Transfer Protocol HTTP Hypertext Transfer Protocol CIFS Common Internet File System protocol The scan to filing feature removes the need for the mail server to handle large attachments Multiple Pages Sending With the Auto Document Feeder ADF the MFP allows a stack of up to 50 page document s to be continuously scanned e STUDIO...

Page 12: ...urther 530 sheets to minimise operator intervention or different paper stocks for letterhead stationery alternative paper sizes or other print media Additional memory allows printing of more complex pages For example high resolution banner printing e STUDIO263CS SD card for storage of overlays macros and downloadable fonts and automatic collation of multiple copies of multipage documents and the d...

Page 13: ...m paper 7 Multi purpose tray Used for feeding heavier paper stocks envelopes and other special media Also for manual feeding of single sheets when required a The display language can be changed to show different languages see Changing the display language on page 18 8 Multi purpose tray release recess 9 Top cover release button 10 Document glass 11 ADF document glass 12 Document cover 13 LED heads...

Page 14: ...r path through the printer is essentially straight This avoids bending the paper around curves in the paper path and enables feeding of up to 220g m media 1 ON OFF switch 2 Access panel 3 AC power socket 4 USB interface 5 SD card slot e STUDIO263CS only 6 Network interface a 7 Rear face up stacker 8 LINE connection 9 TEL connection a The Network Interface may have a protective plug which must be r...

Page 15: ...n encrypted print job or a job stored on a USB memory stick It also allows you to print out a job list of all recent prints or switch the machine to an offline state FAX e STUDIO223CS and e STUDIO263CS Pressing this button selects fax send mode This allows you to control the process whereby a document is scanned and then the scanned data is sent as a fax 4 RESET LOG OUT Pressing this button return...

Page 16: ...operations For example a fax number you send to every day can be programmed in and then allows you to perform that operation at the touch of a button Refer to Job macros e STUDIO263CS only on page 96 12 STATUS Pressing this button gives access to the status menu screen Use to check detailed status information about the machine Flashes illuminates if there is a status item to be displayed 13 SETTIN...

Page 17: ...sses Eight keys x two groups press the SHIFT key to switch the groups 19 Panel lift handle e STUDIO263CS only Lift panel to reveal qwerty keyboard 20 Qwerty keyboard e STUDIO263CS only Refer to Qwerty keyboard e STUDIO263CS only on page 18 NOTE When pressing multiple times you must re press the key within 2 seconds of the previous press KEY AVAILABLE CHARACTER 1 1 1 2 a b c 2 A B C 3 d e f 3 D E F...

Page 18: ...es and for report printing is English1 If required this can be changed using the Panel Language Setup utility Normal mode You can enter lower case letters CAPS mode By pressing the CAPS key you can enter upper case letters CTRL mode By pressing the CTRL key you can enter symbols NOTE Numbers and certain characters cannot be entered using the qwerty keyboard To enter them use the screen keyboard or...

Page 19: ...ING OFF 1 Press the SETTING button on the control panel to enter the menu 2 Using the arrow keys scroll to the Shutdown menu 3 Press the OK button 4 Using the arrow keys highlight Yes to continue or No to cancel 5 Press the OK button to execute 6 At the prompt turn the power switch OFF CAUTION Do not turn off the power switch suddenly as this may damage your MFP If you have an SD card fitted alway...

Page 20: ...ol panel NOTE If your machine is connected locally via USB when it transitions to Sleep mode its status is viewed as off line To use the printer in this state you must press the Power Save button to exit sleep mode By default the time interval to enter the power saving mode is set to 30 minutes Refer to Power Save Time on page 162 You can enable or disable the power saving mode Refer to Power Save...

Page 21: ... Double click Services 3 Double click Windows Image Acquisition WIA 4 From the Startup type menu select Automatic 5 Under Service status click Start 6 Click OK NOTE Example screenshots have been used throughout and may not represent your machine however the procedure is the same NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedu...

Page 22: ...l 1 Insert the DVD CD ROM and click Easy Installation to start the driver installer program 2 Follow the on screen instructions to install the drivers 3 Attach the printer to a USB port of your computer 4 Switch on the printer NOTE The driver installer program is the recommended installation method NOTE Do not connect the USB cable at this time You will be instructed when to connect the USB cable ...

Page 23: ...rs click to remove it 7 Click to add a new printer 8 Ensure The Default tab is selected and select your machine from the list Your machine is displayed as Kind USB in the list of available printers The Print Using selection matches your machine If Generic PostScript Printer is displayed select a driver that matches 9 Click Add 10 Click Configure and ensure the hardware options displayed match your...

Page 24: ... use your computer s modem to send faxes directly from your computer With the fax driver you are sending the fax data from your computer to the MFP and then the MFP automatically sends the document Installing the fax driver This is installed as part of the driver installer wizard NOTE Before using the internet fax function you need to configure the server settings Refer to the Configuration Guide ...

Page 25: ...iscover devices over USB or network connections 1 To search and install select Tools Register Device 2 Highlight the required search result and when prompted click Yes The Configuration Tool allows you to set up and manage your MFP Refer to the Configuration Guide for detailed instructions NOTE Network settings such as LDAP configuration cannot be saved to the MFP from the Configuration Tool For s...

Page 26: ...ng up the ActKey utility 1 Install the ActKey utility from the DVD CD Set up will place an ActKey icon on your desktop 2 Double click this icon to open the ActKey console 3 Select Options Button Settings The following screen displays 4 Select the function you want to set in section 1 5 Set the parameters for this function in section 2 6 When you have completed settings press OK 3 The Utility will ...

Page 27: ...operties d Select the Events tab e Choose an event from the Select an event drop down menu f In the Actions field click Start this program and choose ActKey from the drop down menu g Click Apply h Repeat steps e to g for each event e g Scan to Application Folder and PC Fax i Click OK to confirm NOTE The following example uses Windows XP The steps may vary if you are using any other operating syste...

Page 28: ... systems this function is enabled in the Print Menu See Auto Tray Switch on page 150 CAUTION Envelopes should be free from twist curl or other deformations They should also be of the rectangular flap type with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer Window envelopes are not suitable CAUTION Labels should also be of the type recommended for u...

Page 29: ... STACKER The face down stacker on the top of the printer can hold up to 150 sheets of 80g m standard paper and can handle paper stocks up to 176g m Pages printed in reading order page 1 first will be sorted in reading order last page on top facing down FACE UP STACKER The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use In this con...

Page 30: ... TRAYS 1 Remove the paper tray from the machine 2 Fan the paper to be loaded at the edges 1 and in the middle 2 to ensure that all sheets are properly separated then tap the edges of the stack on a flat surface to make it flush again 3 1 2 3 ...

Page 31: ...ay gently 6 Set the correct paper size Refer to Configuring the tray settings on page 33 and Registering custom sizes on page 34 To prevent paper jams Do not leave space between the paper and the guides and rear stopper Do not overfill the paper tray Capacity depends on the type of paper stock Do not load damaged paper Do not load paper of different sizes or types at the same time Close the paper ...

Page 32: ...For face down printing make sure the face up rear stacker a is closed the paper exits from the top of the printer Stacking capacity is approximately 150 sheets depending on paper weight For face up printing make sure the face up rear stacker a is open and the paper support b is extended Paper is stacked in reverse order and tray capacity is approximately 100 sheets depending on paper weight Always...

Page 33: ...atch button inwards to release the paper platform so that the paper is lifted and gripped in place 6 Set the correct paper size Refer to Configuring the tray settings on page 33 and Registering custom sizes on page 34 CONFIGURING THE TRAY SETTINGS After you load paper in tray 1 tray 2 optional or the MP tray you need to register the loaded paper on your machine 1 Press the SETTING button on the co...

Page 34: ...s OK 5 Using the keypad enter the Width and Length of the loaded paper Press the Right arrow key to move between digits 6 Press OK 7 Press the Left arrow key to exit the menu TRAY AVAILABLE SIZE RANGE Tray 1 Width 105 to 216 mm 4 1 to 8 5 inches Length 148 to 356 mm 5 8 to 14 0 inches Tray 2 optional Width 148 to 216 mm 5 8 to 8 5 inches Length 148 to 356 mm 8 3 to 14 0 inches MP tray Width 64 to ...

Page 35: ...you have finished operations be sure to log out of the machine 1 Press the BACK button or Left arrow key until the top screen displays 2 Press the RESET LOGOUT button on the control panel USER NAME AND PASSWORD AUTHENTICATION LOGGING INTO THE MACHINE 1 Make sure that User Name is selected and then press the Right arrow key 2 Enter your name 3 Using the arrow keys highlight Done and then press OK 4...

Page 36: ...ing from Mac 1 Open the file you want to print 2 From the File menu select Print 3 Select your machine s printer driver 4 Select User Auth from the panel menu under the Printer and Presets menus 5 Select the Enable User Authentication check box 6 Enter the user name in User Name and the password in Password 7 Click Print NOTE The authentication type specified on the computer overrides the one spec...

Page 37: ... 4 On the Setup tab click User Authentication 5 Select the Enable User Authentication check box 6 Enter the user name in Username and the password in Password Clicking Use Windows Login automatically enters your login name on Windows 7 Click OK 8 Click OK and then click Print NOTE This procedure uses Windows 7 and NotePad as an example The procedures and menus may differ depending on the OS you us...

Page 38: ...use your machine and any optional accessories to print jobs efficiently and effectively please refer to the Printing Guide and the Barcode Printing Guide For full details of how to access and use the security features please refer to the Security Guide NOTE If your Administrator has enabled access control on your machine it will automatically start up in access control mode You will not be able to...

Page 39: ...SB memory Yes Yesa Yesa Scan to email network PC Internet Fax Tx Yes Yes Yes No Yes Yes Yes Yes Yes Scan to USB memory No No No No Yes No No Yes Yes Fax Tx Yes Yes Yes Yesc c Operation is accepted but operation is halted until the 1st action is complete No Yes Yes Yes Yes Fax Rx Nod d Copy is enabled only before the start of printing of a received fax image Yes Yes Yesc No Yesb Yes Yesa Yesa Print...

Page 40: ... to 215 9 x 355 6mm Document s can range in weight from 60 to 120 g m Document s should be square or rectangular and in good condition not fragile or worn Document s should be free of curl wrinkle tears wet ink or punch holes Document s should be free of staples paper clips paper sticky notes Keep the glass clean and without any documents left on it SCANNABLE AREA Text or images within the shaded ...

Page 41: ...ADF holds up to 50 pages at one time 2 Place the document with the text face UP in the ADF If your document is portrait load with the top edge of the document in first If your document is landscape load with the left edge of the document in first 3 Adjust the Paper Guides to centre the document in the ADF b a c ...

Page 42: ...cover 2 Place your document with the text face DOWN on the glass If your document is portrait align its top edge to the upper left corner of the glass If your document is landscape align its right edge to the upper left corner of the glass 3 Close the document cover ...

Page 43: ...crease the copy count 1 If required press the Copy button on the control panel to prompt the Copy screen 2 Enter number of copies required using the numeric keypad The screen display will confirm the copy count selected NOTE If your Administrator has enabled access control on your machine it will automatically start up in access control mode You will not be able to use it until you have provided v...

Page 44: ...or on Binding Long Edge Bind Short Edge Bind Sets the default binding to LEF or SEF Display condition Duplex Copy is set to Duplex Duplex and N up or Repeat is ON Paper Feed Auto Tray 1 A4 Tray 2 A4 MP Tray A4 Allows you to define the paper tray for printing Auto Allows for automatic tray selection based on the document image size and or scaling setting defined If fitted Zoom Auto 100 Zoom 25 400 ...

Page 45: ... green balance adjustment Low Enhance red High Enhance green Saturation 3 2 1 0 1 2 3 Saturation setting High Enhance image sharpness Low Reduce hue RGB Red 3 2 1 0 1 2 3 Green 3 2 1 0 1 2 3 Blue 3 2 1 0 1 2 3 Adjust RGB contrast settings Use the arrow keys to increment and decrement the values and to move to the next colour setting Direction Portrait Landscape Selects the default page orientation...

Page 46: ...t settings for the next user Continue Scan ON OFF Allows you to continue scanning more documents Allows you to construct a single scan job from multiple individual sheets or originals Mixed Size ON OFF Allows you to load originals of same width but different length in the ADF The following document sizes can be set concurrently A3 and A4 LEF B4 and B5 LEF A4SEF and A5 LEF When enabled the tray set...

Page 47: ...o 2 to scan your document s in black and white or Colour 3 to scan your document s in colour NOTE If your Administrator has enabled access control on your machine it will automatically start up in access control mode You will not be able to use it until you have provided valid login information Refer to User authentication and access control on page 35 for details NOTE Local PC select target appli...

Page 48: ...ination Add Destination To Cc Bcc Address Book Select e mail address from the address book Input range 001 100 E mail Group List Select destination group from the list Input range 01 20 E mail Send History Displays the list of sent e mails Direct Input Enter e mail address using the on screen keyboard LDAP Simple Search Use the on screen keyboard to enter a search value Advanced Search Search Meth...

Page 49: ...ightness Low Reduce brightness Hue 3 2 1 0 1 2 3 Red green balance adjustment Low Enhance red High Enhance green Saturation 3 2 1 0 1 2 3 Saturation setting High Enhance image sharpness Low Reduce hue RGB Red 3 2 1 0 1 2 3 Green 3 2 1 0 1 2 3 Blue 3 2 1 0 1 2 3 Adjust RGB contrast settings Use the arrow keys to increment and decrement the values and to move to the next colour setting Reply To Addr...

Page 50: ...gh Medium Low Mono Binary High Medium Raw Select the appropriate compression level Note Mono Binary High G4 Medium G3 Edge Erase ON OFF Use the keypad to enter the width settings Input range 5 to 50mm E mail Send History Displays the list of sent e mails NOTE If you want to use the address book or group list features be sure to register the e mail addresses in advance Refer to Managing the address...

Page 51: ...and a confirmation message displays 6 If access control is enabled logout once you are finished to avoid any unauthorised access NOTE If you wish to cancel the scan process press the Stop button to abort the operation NOTE MDN message disposition notification and DSN delivery status notification can enabled disabled by the administrator Refer to MDN Response on page 149 ...

Page 52: ...e Down arrow key scroll to the required profile and press OK 6 Using the Down arrow key scroll to Scan Setting and press OK Using the options available you can enter network information and alter the scan out put to suit your needs NOTE The MFP must be connected to a Network server to enable Scan to Network PC to be set up Refer to the Configuration Guide for details NOTE Profiles can be created a...

Page 53: ...d High Enhance green Saturation 3 2 1 0 1 2 3 Saturation setting High Enhance image sharpness Low Reduce hue RGB Red 3 2 1 0 1 2 3 Green 3 2 1 0 1 2 3 Blue 3 2 1 0 1 2 3 Adjust RGB contrast settings Use the arrow keys to increment and decrement the values and to move to the next colour setting File Name User defined Use the on screen keyboard to enter an appropriate file name Subfolder User define...

Page 54: ...d logout once you are finished to avoid any unauthorised access Compression Rate Color High Medium Low Mono Grayscale High Medium Low Mono Binary High Medium Raw Select the appropriate compression level Note Mono Binary High G4 Medium G3 Edge Erase ON OFF Use the keypad to enter the width settings Input range 5 to 50mm NOTE If you wish to cancel the scan process press the Stop button to abort the ...

Page 55: ...e Bind Select the bound originals binding position Image Settings Density 3 2 1 0 1 2 3 Adjust density Darker Keep colour intensity and darker image Lighter Reduce colour intensity and gives lighter image Document Type Text Text Photo Photo Photo Glossy Allows you to specify the type of images on the document Background Removal OFF 1 2 3 4 5 6 Allows you to block out the colour background of the i...

Page 56: ...d Use the on screen keyboard to enter an appropriate file name Continue Scan ON OFF Allows you to continue scanning more documents Allows you to construct a single scan job from multiple individual sheets or originals Refer to Continuous scan mode on page 95 for details Greyscale ON OFF Select ON to print in grayscale File Format Colour PDF TIFF JPEG XPS Mono Greyscale PDF TIFF JPEG XPS Mono Binar...

Page 57: ...the appropriate connection option and press OK Choose either From Network From USB Interface 6 Using the Down arrow key highlight Select An Application and press OK The Select An Application screen displays the following options Application Folder PC FAX 7 Select the option you require followed by the Colour Mono button to start scanning a Application When the Application function is selected the ...

Page 58: ...and send ACTKEY INTERFACE Double click the ActKey Icon on your desktop The ActKey console below displays The functions below can now be controlled from the PC Scan to Application1 Scan to Application2 Scan to Folder Scan to PC Fax As the cursor passes over an icon the parameters set for that icon appear in a text box A single click will select that option Scan to Application2 works exactly the sam...

Page 59: ... you want to choose another scanner 7 Select a profile Choose from a B W Document b Grayscale Document c Color Document d Color Photograph NOTE By default the PC scan mode is set to simple To enable Secure Scan Mode refer to PC Scan Mode on page 150 NOTE After Remote PC is selected user action is performed at your PC Pull Scan NOTE The example below is relevant to a machine being connected via USB...

Page 60: ...ons 9 Press the required scan button 1 to start scanning 10 Press Quit to continue a Press Scan More Pages 2 to continue scanning further documents b Press Scan Other Side 3 to scan the reverse side of the original document c Press Done 4 to finish scanning 1 2 3 4 ...

Page 61: ...destination computer shared folder name 11 Using the arrow keys highlight Done and press OK 12 Using the Down arrow key scroll to User Name then press the Right arrow key 13 Using the arrow keys and on screen keypad enter a suitable user name 14 Using the arrow keys highlight Done and press OK 15 Using the Down arrow key scroll to Password then press the Right arrow key 16 Using the arrow keys and...

Page 62: ...file 1 Press the SETTING button on the control panel to prompt the Setting screen 2 Using the Down arrow key scroll to Profile List and press OK 3 Select the desired profile number 4 Ensure Delete is highlighted then press the Right arrow key 5 At the prompt press OK to continue deleting the profile entry or use the Right arrow key to highlight No then press OK to cancel ...

Page 63: ... and then press OK 6 Using the Down arrow key scroll to E mail Setup and then press OK 7 Using the Down arrow key scroll to From Reply to and then press OK 8 Using the Down arrow key scroll to From or Reply to and then press OK 9 Using the on screen keyboard enter the e mail address up to 48 characters 10 Select Done and then press OK 11 Using the Down arrow key scroll to Close and then press OK 1...

Page 64: ... press OK 8 Make sure that Edit Subject is selected and then press OK 9 Using the Down arrow key select a template entry number and then press OK 10 Using the on screen keyboard enter the subject up to 80 characters 11 Select Done and then press OK Registering body text 1 Follow steps 1 to 7 in Registering a subject on page 64 2 Using the Down arrow key scroll to Edit Body and then press OK 3 Usin...

Page 65: ...arrow keys and scroll to Group No then press the Right arrow key 13 Using the arrow keys select the group number to assign the e mail address to and press OK The check box is selected You can select multiple entries 14 Press the Right arrow key to complete 15 Press OK to confirm 16 Press OK once more to add your entry to the address book 17 Press the Left arrow key to exit the menu DELETING AN E M...

Page 66: ...ok 1 Press the SETTING button on the control panel 2 Using the Down arrow key scroll to Address Book and press OK 3 Using the Down arrow key scroll to E mail Group and press OK 4 Using the arrow keys scroll to the required entry position and press OK 5 Press OK to select Register 6 Press the Right arrow key to select Name 7 Using the keypad or arrows keys and the on screen keypad type in the name ...

Page 67: ... At the prompt select Yes to continue or select No to cancel the operation 7 Press OK 8 Press the Left arrow key to exit the menu MODIFYING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK To edit a group address entry from the address book 1 Press the SETTING button on the control panel 2 Using the Down arrow key scroll to Address Book and press OK 3 Using the Down arrow key scroll to E mail Group and...

Page 68: ...security features please refer to the Security Guide JOB LISTS You can cancel a print job by deleting it from the job list 1 Press the Print button 1 on the control panel to prompt the Print Menu screen 2 Press OK to select Job Lists 3 Using the arrow keys scroll to the job you want to cancel and then press OK NOTE If your Administrator has enabled access control on your machine it will automatica...

Page 69: ...rompt the Print Menu screen 2 Using the Down arrow key scroll to Print Job and press OK 3 Using the arrow keys scroll to the job option you require and then press OK Choose from Stored Job Encrypted Job 4 Enter the PIN or password as appropriate then press OK 5 Using the Down arrow key scroll to Print and press OK NOTE If you select Delete you can cancel the print job Be aware if you select Delete...

Page 70: ...on the USB stick are display NOTE Supported file systems FAT12 FAT16 FAT32 Supported file formats JPEG PDF v1 7 M TIFF v6 Baseline PRN PCL PS Supported Up to 32 GB capacity of USB memory Not Supported USB hubs external USB HDDs and encrypted PDFs NOTE Up to 100 files in supported file formats stored in USB memory are displayed on the file list If more files are stored in USB memory the list of the...

Page 71: ... key to display the available options 2 Using Up or Down arrow keys select value and press OK Options are factory default settings in bold text 3 Press the Back button to return to the print menu NOTE If required scroll to Folder Property and press OK to check the file information NOTE If required scroll to File Property and press OK to check the file information NOTE If you wish to cancel the pri...

Page 72: ... control panel to prompt the Print Menu screen 2 Using the Down arrow key scroll to Switch Online Offline and press OK 3 Using the arrow keys scroll to your required option and press OK NOTE If you switch the machine Offline it will disable the Copy function also 2 3 4 1 Switch Online Offline Print From USB Memory Print Job ...

Page 73: ...in access control mode You will not be able to use it until you have provided valid login information Refer to User authentication and access control on page 35 for details When faxing you can load only A4 letter or legal size documents in the ADF and A4 or letter size documents on the document glass You cannot load mixed size documents NOTE If you wish to cancel faxing press Stop 4 to abort the o...

Page 74: ...uses two seconds when dialling You can use multiple pauses Tone Switches to tone dialling if pulse dialling is set PreFix Inserts a prefix number registered in advance Tx History Select a destination from the ten most recent transmissions Rx History Select a destination from the ten most recent receptions Fax Functions Scan Size A4 Letter Legal 13 Legal 13 5 Legal 14 Allows you to select the paper...

Page 75: ... To turn ON use the numeric keypad to enter the sub address of the remote machine If required use the numeric keypad to enter the password of the remote machine Fcode Tx ON OFF F Code transmission is a function to communicate using sub addresses or passwords in accordance with the standard of ITU T by creating and registering F Code boxes you can execute confidential communication and notice board...

Page 76: ...K Manual redial Your machine is set to redial automatically refer to Redial Tries on page 147 if you wish to manually redial 1 Press the FAX button on the control panel 2 Press OK to select Fax 3 Press OK to select Add Destination 4 Using the Down arrow key scroll to Tx History and press OK 5 Using the arrow keys scroll to the required destination and press OK The check box is selected You can sel...

Page 77: ...ub address F code transmission on page 80 Printing stored documents on page 82 F Code Bulletin Box Communication When the F code bulletin box is set in the recipient machine by specifying the sub address of its notice board a document can be sent to the bulletin box or a document stored in the bulletin box can be taken out polling A password can be specified if necessary Refer to Transmission usin...

Page 78: ...ll to I D Code and press the Right arrow key a Register an ID Code number 4 digits using the numeric keypad b Press OK 5 Press OK to complete Registering an F code confidential box 1 Press OK to select Confidential Box 2 Press the Right arrow key to select Box Name a Using the arrow keys and on screen keyboard enter a box name b Highlight Done and press OK NOTE If using one byte characters up to 1...

Page 79: ...ght arrow key a Enter the required hold time 00 31 using the numeric keypad b Press OK 6 Press OK to complete NOTE A sub address can be registered using up to 20 digits Numbers and can be registered If you make a mistake when entering the digits press the Clear button to delete and then enter the correct digit NOTE The ID code is not displayed write it down and keep it safe NOTE Specify a retentio...

Page 80: ...n transmission and F code polling transmission can be performed 1 Place your document s with text face UP in the ADF or face DOWN on the glass 2 Press the Fax button on the control panel to prompt the Fax Ready screen 3 Press OK to select Fax 4 Using the Down arrow key scroll to Fax Functions and press OK 5 Using the Down arrow key scroll to Fcode Tx and press OK 6 Using the arrow keys scroll to Y...

Page 81: ... method and press OK 11 Specify a destination 12 Press OK to complete 13 Press the Mono button to start receiving your document s Storing documents in a bulletin box 1 Place your document s with text face UP in the ADF or face DOWN on the glass 2 Press the SETTING button on the control panel 3 Using the Down arrow key scroll to Store Document Settings and press OK 4 Press OK to select Store 5 Pres...

Page 82: ...hat is stored or received is printed Deleting stored documents 1 Press the SETTING button on the control panel 2 Using the Down arrow key scroll to Store Document Settings and press OK 3 Using the Down arrow key scroll to Delete and press OK 4 Press OK to select Fcode Bulletin Board 5 Select the F code box storing the document you want to delete Press OK 6 If an ID code is set enter the number 4 d...

Page 83: ...eption Mode on page 164 The machine behaviour differs depending on the specified reception mode When the machine is receiving faxes the DATA IN MEMORY indicator is lit and the sender information is displayed on screen The indicator remains lit while the data is stored in memory Fax ready mode This is the factory default setting your machine is set so that it automatically receives faxes Tel Fax re...

Page 84: ...starts and then it starts recording a message Tel ready mode Tel Ready Mode is recommended if you often use the external telephone connected to the machine You must connect an external telephone in advance to receive calls refer to the Configuration Guide for details Receiving calls The telephone starts ringing when it receives calls Receiving faxes The telephone starts ringing when it receives a ...

Page 85: ... the received fax Images larger than the specified paper are reduced discarded or printed onto multiple sheets of paper depending on the reception print settings Refer to Rx Reduc Rate on page 147 If the machine cannot print received faxes due to a lack of paper or a paper jam it will store the received fax data temporarily it s memory When the problem is resolved it starts printing automatically ...

Page 86: ... arrow keys and scroll to Group No then press the Right arrow key 13 Using the arrow keys select the group number to assign the fax number to and press OK The check box is selected You can select multiple entries 14 Press the Right arrow key to complete 15 Press OK to confirm 16 Press OK once more to add your entry to the phone book NOTE The maximum length of name is 24 characters NOTE The maximum...

Page 87: ...ultiple entries 11 Press the Right arrow key to complete 12 Press OK to confirm 13 Press OK once more to add your entry to the phone book 14 Press the Left arrow key to exit the menu DELETING A SPEED DIAL ENTRY FROM THE PHONE BOOK To delete a speed dial entry from the phone book 1 Press the SETTING button on the control panel 2 Using the Down arrow key scroll to Phone Book and press OK 3 Press OK ...

Page 88: ...Using the Down arrow key scroll to Group No Book and press OK 4 Using the arrow keys scroll to the required entry position and press OK 5 Press OK to select Edit 6 Modify the Name and or Speed Dial details as required then press OK 7 Press the Left arrow key to exit the menu REGISTERING AN ENTRY FROM RECEPTION OR TRANSMISSION HISTORY 1 Press the Fax button on the control panel to prompt the Fax Mo...

Page 89: ...r PC From your application s File menu select Print 6 In the Select Printer window highlight the fax driver option 7 Press the Preferences button to display the fax driver window 8 On the Setup tab a Select the appropriate media size from the drop down menu b Set the resolution quality to Extra fine Fine or Standard c Set the orientation to Portrait or Landscape 9 On the Cover Sheet tab a Set the ...

Page 90: ...t list e If you need to remove a number from the recipient list highlight the appropriate name and then press the Delete button f Once you have completed your list press the OK button to close the Select Recipients window 12 Press the OK button to close the fax driver window 13 Press OK to start sending your fax NOTE If you wish to cancel faxing during transmission to the MFP 1 Double click the pr...

Page 91: ...ent size Density 3 2 1 0 1 2 3 Adjust density Darker Keep colour intensity and darker image Lighter Reduce colour intensity and gives lighter image Resolution Normal Fine Extra Fine Photo Allows you to specify the type of images on the document Background Removal OFF 1 2 3 4 5 6 Allows you to block out the colour background of the image assuming document has a colour background such that the backg...

Page 92: ...e on screen keyboard to enter an appropriate file name Duplex Scan ON OFF Turns the duplex 2 sided function off or on Continue Scan ON OFF Allows you to continue scanning more documents Allows you to construct a single fax job from multiple individual sheets or originals Refer to Continuous scan mode on page 95 for details Compression Rate High Medium Low Select the appropriate compression level I...

Page 93: ...ew FAX number 6 Type in the fax number destination Name 7 Type in the required FAX number 8 If required type in a Comment 9 Press the OK button to save ADDING NEW GROUPS TO THE PHONE BOOK To add a new group to the phone book 1 From your application s File menu select Print 2 In the Select Printer window highlight the fax driver option 3 Press the Preferences button to display the fax driver window...

Page 94: ...art Control Panel Printer and Other Hardware Printers and Faxes Server 2003 select Start Printers and Faxes 2000 select Start Settings Printers 2 Right click your machine icon and select Printer Preferences 3 In the Setup tab click the Phone Book button 4 From the pull down menu click Tool Export 5 In the Export File screen enter a name for the file and click the Save button The phone book is save...

Page 95: ... 4 Using the Down arrow key scroll to Fax Functions and press OK 5 Using the Down arrow key scroll to Continue Scan and press OK 6 Select ON and press OK 7 Press the BACK button to exit the menu and return to the Fax Ready screen 8 Set your send properties as required 9 Press Mono to start scanning the first document Once the current scanning operation is complete the screen will display Please se...

Page 96: ...ize d Using the Down arrow key scroll to A5 then press OK e Using the Down arrow key scroll to Duplex Copy then press OK f Using the Down arrow key highlight the required duplex option then press OK g Press the Back button h Using the numeric keypad type in 20 2 Press the Job Macro button on the control panel to prompt the Job Macro screen 3 Using the arrow keys select a job number you wish to ass...

Page 97: ...e macro you wish to delete then press OK 3 Using the arrow keys scroll to Delete then press OK 4 At the prompt select Yes to confirm deletion or No to exit Editing the title To edit a Job Macro title 1 Press the Job Macro button on the control panel to prompt the Job Macro screen 2 Using the arrow keys scroll to the macro you wish to edit then press OK 3 Using the arrow keys scroll to Title Edit t...

Page 98: ...low any regulations recommendations etc which may be in force concerning waste recycling If you do spill any toner powder lightly brush it off If this is not enough use a cool damp cloth to remove any residue Do not use hot water and never use solvents of any kind They will make stains permanent NOTE When the LCD display indicates TONER LOW or if print appears faded first open the top cover and tr...

Page 99: ...ntenance 99 1 Gently raise the scanner 2 Press the cover release a and open the top cover b fully WARNING If the MFP has been powered on the fuser will be hot This area is clearly labelled Do not touch a b ...

Page 100: ... the right hand side of the printer b Lift the right hand end of the cartridge and then draw the cartridge to the right to release the left hand end as shown and withdraw the toner cartridge out of the printer 4 Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture 1 Yellow cartridge 2 Magenta cartridge 3 Cyan cartridge 4 Black cartridge 1 2 3 4 b a ...

Page 101: ...ridge by its top centre lower it into the printer over the image drum unit from which the old cartridge was removed 10 Insert the left end of the cartridge into the top of the image drum unit first pushing it against the spring on the drum unit then lower the right end of the cartridge down onto the image drum unit 11 Pressing gently down on the cartridge to ensure that it is firmly seated slide t...

Page 102: ...Maintenance 102 12 Gently wipe the LED head surface with a clean lint free cloth 13 Close the top cover and press down firmly so that the cover latches closed 14 Gently lower the scanner b c a ...

Page 103: ...er the image drum assembly Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover Refer to Switching off on page 19 for details 1 Gently raise the scanner 2 Press the cover release a and open the top cover b fully 3 Holding it by its handles lift the image drum assembly complete with toner cartridges up and out of the printer WARNING If the MFP has been powere...

Page 104: ...ide the printer by the rear right corner of the unit and lower the belt unit flat inside the printer 8 Push the locking levers towards the rear of the machine This will secure the belt unit in place CAUTION The green image drum surface at the base of each cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the drum uni...

Page 105: ...sembly by its handles lower it into place in the machine locating the pegs at the sides into their slots in the sides of the printer cavity 10 Close the top cover and press down firmly so that the cover latches closed 11 Gently lower the scanner ...

Page 106: ...ll the two fuser retaining levers b towards the front of the printer so that they are fully upright 5 Holding the fuser by its handle a lift the fuser straight up and out of the printer If the fuser is still warm place it on a flat surface which will not be damaged by heat 6 Remove the new fuser from its packaging and remove the transit material WARNING If the MFP has recently been powered on some...

Page 107: ...locating lugs c should be towards you 8 Lower the fuser into the printer locating the two lugs c into their slots in the sides of the printer cavity 9 Push the two retaining levers b towards the rear of the printer to lock the fuser in place 10 Close the top cover and press down firmly so that the cover latches closed 11 Gently lower the scanner b b c b b ...

Page 108: ...th to dry the unit surface 4 Switch the printer on THE LED HEAD Clean the LED heads when printing does not come out clearly has white lines or when text is blurred There is no need to switch off the printer to clean the lens 1 Gently raise the scanner 2 Press the cover release a and open the top cover b fully CAUTION Use a clean moist lint free cloth for cleaning Do not use benzine thinners or alc...

Page 109: ...ith a clean lint free cloth 4 Close the top cover and press down firmly at both sides so that the cover latches closed 5 Gently lower the scanner CAUTION Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur ...

Page 110: ...1 by moving the cloth from side to side 4 Rotate the rollers forward with your finger and repeat step 3 until the rollers are clean 5 Carefully lift inner cover 2 6 Wipe rollers 3 4 by moving the cloth from side to side 7 Rotate the rollers forward with your finger and repeat step 6 until the rollers are clean 8 Return the inner cover to its original position 9 Close the ADF top cover THE UNDERSID...

Page 111: ...T GLASS The document glass needs to be cleaned occasionally to ensure optimum image quality and performance 1 Open the document cover 2 Moisten a soft clean lint free cloth and remove any marks as shown 3 Close the document cover ...

Page 112: ...or 512MB giving a maximum total memory capacity of 768MB 1 Switch the MFP off and disconnect the power cable Refer to Switching off on page 19 for details 2 Remove the outer access cover and place it safely to one side 3 Turn locking screw a anti clockwise and remove the inner access cover b Place it safely to one side 4 Carefully remove the new memory board from its wrapping Try to handle the boa...

Page 113: ...ws otherwise skip to step 8 a Release retaining clips and pull the board out of the slot b Place the removed memory board in the antistatic bag which originally contained the new memory board 8 Hold the new memory board by its short edges so that the edge connector faces in towards the RAM expansion slot and the small cutout is closer to the rear of the printer 9 Gently push the board into the RAM...

Page 114: ...ect Reports c Press the OK button to select Configuration d Press the OK button once more to execute e When the Configuration map is printed press the Back button to exit the menu system 14 Examine the first page of the menu map Near the top of the page between the two horizontal lines you will see the current printer configuration This list contains the figure for total memory size This should in...

Page 115: ...this as your machine supports 16GB class 6 SD cards After replacement you need to configure the printer driver settings Refer to Setting the driver device options on page 118 1 Switch the MFP off and disconnect the power cable Refer to Switching off on page 19 for details 2 Remove the outer access cover and place it safely to one side 3 Turn locking screw a anti clockwise and remove the inner acce...

Page 116: ...ready print a menu map as follows a Press the SETTING button b Press the OK button to select Reports c Press the OK button to select Configuration d Press the OK button once more to execute e When the Configuration map is printed press the Back button to exit the menu system 10 Examine the first page of the menu map Near the top of the page between the two horizontal lines you will see the current...

Page 117: ...nal paper tray on desired location 3 Observing safety rules for lifting and using locating guides place machine on top of the additional paper tray 4 Fit retaining clips as shown 5 Reconnect the power cable and switch the MFP on All that remains is to adjust the printer driver to make full use of the new features Setting the driver device options on page 118 ...

Page 118: ...etween users on different computers the driver must be adjusted on each user s machine WINDOWS 1 Access the driver s Properties window a Open the Printers window via the Start Menu or from the Windows Control Panel b Right click the icon for this machine and choose the properties option from the pop up menu 2 Select the Device tab 3 Set the options for any devices you have just installed 4 Click O...

Page 119: ...e Mac OS X Print Fax Preferences 2 Click Printing 3 Click Set Up Printers 4 Ensure your machine is selected and click Show Info 5 Click the menu and choose Installable Options 6 Select all hardware options appropriate to your machine and click Apply Changes ...

Page 120: ...tatus such as the residual life of the consumable items and job lists from the STATUS key 1 Press the STATUS key on the control panel to open the status menu 2 Using the Down arrow key scroll to Device Information and then press OK 3 Using the arrow keys scroll to the item you want to check and then press OK Choose from Copy Print Displays the list of copy print jobs currently stored in the machin...

Page 121: ...leared an obvious sheet others will not also be stopped somewhere along the path These must also be removed in order to clear the jam fully and restore normal operation IN THE SCANNER ADF SECTION If a sheet is well advanced out of the ADF simply grip it and pull gently to draw it fully out 1 Lift the ADF cover 1 2 Remove any loose paper from the entry to the sheet feeder 3 If there is any paper tr...

Page 122: ...sily do not use excessive force It can be removed from the rear later 2 Gently raise the scanner 3 Press the cover release a and open the top cover b fully 4 Holding it by its handles lift the image drum assembly complete with the toner cartridges up and out of the printer WARNING If the MFP has been powered on the fuser will be hot This area is clearly labelled Do not touch a b ...

Page 123: ...en image drum surface at the base of the Image Drum is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the drum unit needs to be out of the printer for longer than this please wrap the cartridge inside a black plastic bag to keep it away from light Never expose the drum to direct sunlight or very bright room lighting ...

Page 124: ...l drum cavity and withdraw the sheet b To remove a sheet from the central area of the belt b carefully separate the sheet from the belt surface and withdraw the sheet c To remove a sheet just entering the fuser c separate the trailing edge of the sheet from the belt push the fuser pressure release lever d towards the front and down to release the fuser s grip on the sheet and withdraw the sheet CA...

Page 125: ... front of the machine to release the fuser Withdraw the fuser unit using the handle f e Press release lever g and pull the trapped paper from the fuser f Replace fuser unit into the machine and move locking levers e toward the rear of the machine NOTE If the sheet is well advanced into the fuser only a short length is still visible do not attempt to pull it back d f e e g e e ...

Page 126: ...achine c Look into the printer to check whether any sheets of paper are visible on any part of the paper path Pull out any sheets found in this area d Lower the belt unit into place with the drive gear towards the rear of the printer Locate the drive gear into the gear inside the printer by the rear right corner of the unit and lower the belt unit flat inside the printer e Push the locking levers ...

Page 127: ...re to room lighting while you check the remaining areas for jammed sheets 10 Open the rear exit tray h and check for a sheet of paper in the rear path area i Pull out any sheets found in this area If the sheet is low down in this area and difficult to remove it is probably still gripped by the fuser In this case raise the top cover reach around and press down on the fuser pressure release lever d ...

Page 128: ...ed against the edges of the paper stack When satisfied replace the tray 13 Close the top cover and press down firmly so that the cover latches closed 14 Gently lower the scanner When the jam has been cleared if Jam Recovery is enabled in the Printer Adjust menu the MFP will attempt to reprint any pages lost due to paper jams see Jam Recovery on page 151 ...

Page 129: ...Use recommended paper Printing is light The toner cartridge is not properly seated Reinstall the toner cartridge The toner is low Open the top cover and tap the cartridge a few times to evenly distribute any remaining toner If symptoms persist replace the toner cartridge The paper is moist Use paper stored in proper temperature and humidity conditions The paper is not suitable for the printer unit...

Page 130: ...roblem is not resolved White area of paper is lightly stained Paper contains static Use paper stored in proper temperature and humidity conditions Too thick paper is used Use thinner paper The toner is low Open the top cover and tap the cartridge a few times to evenly distribute any remaining toner If symptoms persist replace the toner cartridge Periphery of the letters is smudged The LED head is ...

Page 131: ...e local or remote machine may require servicing Try sending a fax to another location to check the local machine Faxing is possible but the image of the document printed by the remote machine is very poor If the faxed document has small type complex illustrations photos or is very light or very dark try changing the fax density settings see Density on page 146 Copy the document on the machine to d...

Page 132: ... to the Configuration Guide for details Machine always answers before it s possible to use the external telephone If an external telephone is connected increase the machine s ring response setting see Ring Response on page 147 Faxes received sometimes look distorted If the document received is wider or longer than the paper loaded in the paper tray the machine automatically reduces the width or le...

Page 133: ...0VAC range 198 to 264 VAC Power consumption Sleep 1 2 W 1 5 W Power saving 20 W Stand by 100 W Operating Average 500 W 570 W Operating Max 1170 W Operating environment Operating 10 to 32 C 20 to 80 RH optimum 25 C wet 2 C dry Idle 0 to 43 C 10 to 90 RH optimum 26 8 C wet 2 C dry Print environment Colour 17 to 27 C 50 to 70 RH Noise Sound pressure level Operating Print Copy 52dB A 54dB A 54dB A 55 ...

Page 134: ...file Network Scan Destination Store Document Settings View Information Shutdown Easy Setup Admin Setup The menu trees are given to the lowest menu item level Typically this can be a parameter that can be set by selecting from a range of values provided or a command that can be executed to display or print a status or setting value ...

Page 135: ...groups Fax Tx Rx Log Enter the Admin Password Yes No Prints the list of the communication results for the latest 100 fax jobs received or sent Fcode Box List Yes No Prints the list of fcode boxes Block Junk Fax Yes No Prints the list of blocked senders E mail Internet Fax Journal Report Enter the Admin Password Yes No Prints the results of the latest 50 Internet Fax jobs Address Book Enter the Adm...

Page 136: ...es not offset Media Weight Light Medium Light Medium Heavy Ultra Heavy1 Adjusts the MFP for the weight of paper stock loaded in this tray Tray 2 Paper Size A4 A5 B5 Letter Legal13 Legal13 5 Legal14 Executive 16K 184x260mm 16K 195x270mm 16K 197x273mm Custom Sets paper in Tray 2 Custom Width 148 210 216mm Length 210 297 356mm Enter paper width and length Media Type Plain Letter Head Bond Recycled Ca...

Page 137: ...ust its internal parameters to better accommodate the selected type of media Media Weight Light Medium Light Medium Heavy Ultra Heavy1 Ultra Heavy2 Select the media weight to be fed from the multi purpose tray Select Tray Faxa Tray 1 ON OFF ON Prior Fax Set tray for received Fax Tray usage priority given to trays set to ON Prior then ON If tray is set to OFF it will not be used Tray 2 ON OFF ON Pr...

Page 138: ...ions above for details Delete Yes No Delete entry Sort By Name Sort list of entries by name Sort By Number Sort list of entries by number E mail Group Select a group number Max 20 group entries Register Name user defined Enter a name for the e mail group entry Max 16 characters Address No Select and assign addresses from resultant list Max 100 entries can be register to a group Edit Edit settings ...

Page 139: ...it Edit settings Refer to options above for details Delete Yes No Delete entry Sort By Name Sort list of entries by name Sort By Number Sort list of entries by number Group No Select a group number Max 20 group entries Register Name user defined Enter a name for the group dial entry Max 16 characters Speed Dial Select and assign speed dial entries from resultant list Max 100 entries can be registe...

Page 140: ... in CIFS Display condition CIFS is set as a protocol Encode Communication None Selects an encryption method for communication Not available when using CIFS protocol Choices vary depending on the protocol selected Scan Size A4 A5 A6 B5 Letter Legal 13 Legal 13 5 Legal 14 Executive Selects a scan size Image Settings Density 0 Sets the density of images Document Type Text Photo Sets the image quality...

Page 141: ...sswords Compression Rate Color High Medium Low Sets a compression rate for scanning Mono Greyscale High Medium Low Mono Binary High Medium Raw Edge Erase OFF Sets whether to erase the edge shadow created in the surrounding of 2 page spread documents ON Width 5 mm Sets an erasing width Range 5 to 50 mm Edit Edit profile settings Refer to options above for details Delete Yes No Delete profile Sort B...

Page 142: ...umber Available range 1 to 65535 Edit Destination Edit destination name Destination Address Edit destination address Port No Edit port no Delete Yes No Deletes destination Sort By Name Sort list of entries by name Sort By Number Sort list of entries by number ITEM OPTION OPTION DESCRIPTION Store Fcode Bulletin Board Over Write Stores documents in a bulletin box Delete Fcode Bulletin Board Deletes ...

Page 143: ...IC Program Version IPv6 Address Local c IPv6 Address Global c b Appears only when the TCP IP setting is Enable and the IP Version setting is IPv4 c Appears only when the TCP IP setting is Enable and the IP Version setting is IPv6 Displays network information ITEM OPTION OPTION DESCRIPTION Shutdown Yes No Select Yes to perform a controlled shutdown of the MFP ensuring that all files on the internal...

Page 144: ...ne Sender ID user defined Using the arrow keys and on screen keyboard enter the sender ID Network Setting Manual Auto IP Address Specifies whether IP address allocation is automatic DHCP or manually assigned Display condition TCP IP protocol must be enabled Subnet Mask Current assigned subnet mask To change enter the address using the keypad Press OK to register new address Display condition TCP I...

Page 145: ...and e STUDIO263CS only NOTE The Admin Setup option is blocked by a password ITEM OPTION DEFAULT VALUE DESCRIPTION Copy Setup Default Settings Scan size A4 Refer to Advanced operation on page 44 for further details Duplex Document Bind Position OFF Simplex Zoom 100 Sort ON Image Settings Density Document Type Scan Resolution Background Removal Contrast Hue Saturation RGB 0 Text Photo Normal 3 0 0 0...

Page 146: ... hold time for your secure box Range 00 31 Bulletin Box Box Name Sub Address user defined user defined Bulletin Box Enable to transmit receive documents to from Bulletin Edit Edit settings Refer to options above for details Delete Yes No Delete entry Security Function ID Check Tx OFF Check and match the last four digits of the destination fax numbers with those registered in the target If ON the M...

Page 147: ... the pause duration required Range 0 10 second s Rx Reduc Rate Auto Select the Rx reduction rate Reduc Margin 24 mm Select the reduction margin Range 1 100 mm ECM Mode ON Error correction mode ECM automatically detects and corrects errors in the fax transmission process that are sometimes caused by telephone line noise Prefix user defined Enter the require dialing prefix if you are connected via a...

Page 148: ...Refer to Advanced operation on page 91 for further details Density 0 Resolution Normal Background Removal 3 Continue Scan OFF Compression Rate Low Scanner Setup Default Settings Scan Size A4 Allows you to select the scan size Image Settings Density Document Type Background Removal Resolution Contrast Hue Saturation RGB 0 Text Photo 3 200dpi 0 0 0 R 0 G 0 B 0 Allows you to adjust image settings Con...

Page 149: ... Reply To From Address Book Select e mail address from the address book Direct Input Enter e mail address using the on screen keyboard LDAP Simple Search Use the on screen keyboard to enter a search value Advanced Search Search Method User Name E mail Address Use Advanced Search to search the LDAP address book by user name and or e mail address Reply To user defined Broadcast Destination ON MDN Re...

Page 150: ...fault Settings Paper Feed Tray 1 A4 Selects the default tray for paper feed Tray 1 upper Tray 2 lower if installed or MP Tray multi purpose tray Copies 1 Enter the number of copies of a document to be printed Duplex OFF Switches the Duplex 2 sided function ON OFF Binding Long Edge Bind Display condition duplex setting is enabled Fit ON Sets the printing mode that can fit print data in the printabl...

Page 151: ...out Color Toner Jam Recovery Paper Black Setting Paper Color Setting SMR Setting BG Setting 60 seconds 40 seconds Alarm Enable 0 0 0 0 Adjust general printer settings Print Position Adjust Front X Adjust Front Y Adjust Back X Adjust Back Y Adjust 0 00 mm 0 00 mm 0 00 mm 0 00 mm Range 2 00 to 2 00 mm Drum Cleaning OFF Set to produce idling of a drum before printing in order to reduce horizontal whi...

Page 152: ...Execute Selecting this will perform the auto density set up immediately Color Tuning Print Pattern Yes No Selecting this item prints the colour tuning pattern to help you adjust the colour balance Cyan Highlight 0 Adjusts image density for each colour component cyan magenta yellow and black Normal setting is 0 Cyan Mid Tone 0 Cyan Dark 0 Magenta Highlight 0 Magenta Mid Tone 0 Magenta Dark 0 Yellow...

Page 153: ...elects the limitation of the toner layer thickness If paper curl occurs in dark printing selecting Medium or Low sometimes helps reduce curl CMY100 Density Disable When enabled black areas are produced using 100 C M and Y instead of black This results in a glossier finish CMYK Conversion ON Setting to OFF will simplify the conversion process of CMYK data which will reduce process time This setting...

Page 154: ...his will be internal unless additional fonts are installed in the expansion POM slot or additional fonts have been downloaded to RAM as permanent fonts Font No I0 Sets the PCL font number Font Pitch 10 00 CPI Sets the width of the PCL default font Font Height 12 00 point s Sets the height of the PCL default font Symbol Set PC 8 PCL symbol set If the font source and number are changed to one which ...

Page 155: ...L a 1 dot line may look broken ON when the thinnest line width is specified line width is emphasized to look wider OFF the line appears as specified Tray ID Tray 2 MP Tray 5 4 Sets the number to specify Tray 2 and MP Tray for the paper feed destination command in PCL5e emulation PS Setup L1 Tray Type 1 Switches between Postscript types SIDM Setup SIDM Manual ID 2 Set up Pn specified in MANUAL by M...

Page 156: ... that replaces 9BH with letter o and 9DH with a zero Zero Character Normal Sets the zero to be slashed or unslashed Line Pitch 6 LPI Specifies the line spacing White Page Skip OFF Selects whether blank pages are printed or not CR Function CR Selects whether a received carriage return character 0Dh also causes a line feed LF Function LF Selects whether a received line feed character 0Ah also causes...

Page 157: ...r o and 9DH with a zero Zero Character Normal Sets the zero to be slashed or unslashed Line Pitch 6 LPI Specifies the line spacing White Page Skip OFF Selects whether blank pages are printed or not CR Function CR Selects whether a received carriage return character 0Dh also causes a line feed Line Length 80 Column Specifies the number of characters per line Form Length 11 7 inch Specifies the leng...

Page 158: ...are Disable Enables or disables this network protocol EtherTalk Disable Enables or disables this network protocol Frame Type Auto Selects the Ethernet MAC layer frame type Display condition Netware must be enabled IP Address Set Auto Specifies whether IP address allocation is automatic DHCP or manually assigned Display condition TCP IP protocol must be enabled IPv4 Address xxx xxx xxx xxx Current ...

Page 159: ...of your WINS server primary WINS Server Secondary user defined The IP address of your WINS server secondary Web Enable Enables or disables web config facility Display condition TCP IP protocol must be enabled Telnet Disable Enables or disables Telnet config facility Display condition TCP IP protocol must be enabled FTP Disable Enables or disables communication via FTP Display condition TCP IP prot...

Page 160: ...rt Factory Defaults Execute Select Yes to reload the settings present when the unit was setup by the manufacturer Mail Server Setup SMTP Server user defined Set the host name for the SMTP server SMTP Port 25 Set the port number SMTP Encryption None Select encryption method POP3 Server user defined Set the IP address or host name for the POP3 server POP3 Port 110 Set the port number POP3 Encryption...

Page 161: ... Server Setting Domain user defined Domain must be registered in the DNS server Management Default Mode Copy Operation Clear Operation Timeout 3 Clear After Job OFF Sound Control Key Touch Tone Volume Middle Select key touch volume level Fax Buzzer Volume Middle Select volume level Local Interface USB Menu Soft Reset Speed USB PS_Protocol Offline Receive Serial Number Disable 480Mbps RAW Disable E...

Page 162: ...rs sleep mode Silent Mode ON Enable disable silent mode ECO Mode ON When ON if the machine is in power save mode and you send a small print job 1 or 2 pages the machine will print the job without warming the fuser to the normal operating temperature beforehand Memory Setup Receive Buffer Size Auto Specify the size of the buffer you want to use to receive data Resource Save OFF Specify the size of ...

Page 163: ...ecute Zeros the counter User Install Time Setup Auto Setup SNTP Server Primary SNTP Server Secondary user defined user defined Set todays date and time automatically Manual Date Time user defined user defined Enter todays date and time using the keypad Use the arrow keys to move between digits Set Daylight Saving ON Enable disable daylight saving setting Time Zone 00 00 Range 12 00 to 12 00 minute...

Page 164: ...ON Enable disable busy tone detection TTI Register Edit TTI 1 TTI 2 TTI 3 user defined Register Edit transmit terminal identification TTI settings Standard TTI TTI 1 Select default TTI from the registered list TTI Number user defined Enter your fax number TTI Calendar Type dd mm yyyy Specify the TTI calendar date format Super G3 ON OFF G3 ON SuperG3 Erase Privacy Data Execute Continuing will delet...

Page 165: ... up the ActKey Utility 26 Installing utilities 21 L Loading documents in the ADF 40 on the glass 42 M Multi purpose tray how to use 33 paper metrics 29 Multi tasking 39 O Operation Scan to PC server option 55 Sending Document s via E mail 48 P Paper loading cassette trays 30 loading letterhead 31 recommended types 28 supported sheet sizes 28 Phone book adding a group dial entry 87 adding a speed d...

Page 166: ...R101120J7100 TTEC 07113601 iss1 ...

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