108
Telephone directories
In this menu, you can create new
and individual directories for external
call destinations, edit them and fill
them with contact addresses and
telephone numbers.
The overview shows the directories
available in the system to which you
can assign the relevant user or users
in the
Users
menu.
There are
three
types of phonebook
in the Access system:
•
System directory (internal)
with
the internal call numbers of the
Access system (administered and
issued by the system through the
allocation of user rights).
•
Individual directory (external)
with manually generated external
contacts which can be assigned to
one or more users (updated and
managed by the administrator).
•
Local directory of software
clients
(concierge), which exists only
locally on the used computer and
is not synchronized with the Access
system (updated and managed by
the user).
Note:
New contacts which are cre
-
ated for instance in the Concierge
software are not adopted in the
system or individual telephone
directory.
The
contact list
of an Access device
contains entries from the:
•
System directory
•
Individual directory
•
Local directory
(only with soft
-
ware client
ASC
).
Procedure –
Creating an
individual directory
1
Click on
Add
.
2
Enter all data (
Name
and
Description
).
3
Create
Contacts
with telephone
numbers (details on the next page).
4
Click on
Save
to take the changes
over in the system.
Procedure –
Editing an individual
directory
1
Select the relevant telephone
directory.
2
Click on
Edit
.
3
Carry out the required inputs/
changes.
4
Click on
Save
to take the changes
over in the system.
Procedure –
Delete directory
1
Select the relevant telephone
directory.
2
Click on
Delete
.
3
Confirm the confirmation prompt
with
Yes
.
1.
Setting up the Access system
Configuring the server functions
