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Palm P80860US - Tungsten T2 - OS 5.2.1 144 MHz, Handbook

Introducing the Palm P80860US Tungsten T2, a powerful handheld device running on OS 5.2.1 with a speedy 144 MHz processor. Enhance your productivity with this sleek gadget. To get started, don't forget to download the comprehensive "Read This First Manual" for free from our website.

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Chapter 5

Using Address Book

84

Record menus

 

Duplicate 
Address

Makes a copy of the current record and displays the copy in 
Address Edit so you can make changes to the copied record. The 
copy has the same category and attached notes as the original 
record.

Connect

Opens the Quick Connect dialog box, where you can choose 
which application you want to use to make the connection. 

Send Category

Opens a dialog box where you can choose how you want to send 
all records in the selected category to another device. The 
options available depend on the software installed on your 
handheld.

Send Address

Opens a dialog box where you can choose how you want to send 
the selected entry to another device. The options available 
depend on the software installed on your handheld.

Address list 

Address view

Summary of Contents for P80860US - Tungsten T2 - OS 5.2.1 144 MHz

Page 1: ...Handbook for Palm Tungsten T2 Handheld ...

Page 2: ...for any damage or loss resulting from the use of this handbook Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software Palm Inc assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data on other media to protect aga...

Page 3: ...ration 8 Step 6 Register your handheld 8 Congratulations 8 Chapter 2 Exploring Your Handheld 9 Locating handheld components 10 Opening and closing your handheld 10 Locating front panel controls 11 Locating top panel components 12 Adjusting screen brightness 13 Locating back panel components 14 Using the protective cover 15 Adding an expansion card 16 Tapping and typing 17 Elements of the handheld ...

Page 4: ...puter 38 Importing data from a Mac computer 39 Using Note Pad 40 Using a portable keyboard 40 Chapter 4 Working with Applications 41 Opening applications 41 Other ways to open applications 42 Opening expansion card applications 42 Switching between applications 43 Categorizing applications 44 Changing the Applications Launcher display 45 Copying applications to or from an expansion card 46 Selecti...

Page 5: ...ing an Address Book entry 78 Selecting types of phone numbers 79 Changing Address Entry details 80 Making connections from Address Book 81 Using Address Book menus 83 Chapter 6 Using Calculator 87 Performing calculations 87 Viewing Recent Calculations 88 Using Calculator menus 89 Chapter 7 Using Card Info 91 Reviewing Card Information 91 Renaming a card 92 Formatting a card 92 Managing expansion c...

Page 6: ...iting a speed dial entry 115 Dialing a number from the Call History list 116 Chapter 10 Using Expense 119 Adding expense items 120 Changing the date of an Expense item 121 Entering receipt details 121 Customizing the Currency pick list 122 Changing the default currency 123 Defining a custom currency symbol 123 Setting Show Options 124 Working with Expense data on your computer 125 Displaying the e...

Page 7: ...n List view 141 Creating an album 142 Filing photos in albums 142 Copying photos 143 Renaming or deleting an album 144 Beaming photos 145 Deleting photos 146 Working with photos on your computer 146 Using Palm Photos menus 147 Photo menu 147 Options menus 147 Chapter 14 Using Phone Link 149 What can you do with a phone connection 149 Setting up a phone connection 150 Configuring network service se...

Page 8: ...177 Palm VersaMail personal e mail software features 177 Getting started with the VersaMail application 178 Synchronizing an existing username 178 Upgrading a MultiMail VersaMail database 178 Setting up and managing e mail accounts 179 Account and connection types 179 Network e mail account prerequisites 180 Creating a network e mail account 182 Creating a synchronize only account 189 Editing e ma...

Page 9: ...g beyond the basics 278 Managing mail filters 279 Managing mail settings 283 Adding APOP to an account 291 Adding ESMTP to an account 293 Setting advanced account preferences 294 Cutting and copying text from an e mail message for use in other applications 296 Using the command bar 297 E mail header details 298 Backing up mail databases 299 Wireless IMAP folder synchronization 300 Using Secure Soc...

Page 10: ...nformation about a web page 324 Using passwords 325 Copying and pasting text 326 Copying text 326 Pasting text 326 Communicating with other users 327 Sending e mail 327 Beaming a URL 327 E mailing a URL 328 Bookmarking your favorite pages 329 Adding a bookmark 329 Visiting a bookmarked page 329 Editing information about a bookmark 330 Deleting a bookmark 330 Saving pages 331 Saving a page 331 Open...

Page 11: ...lock menus 350 Chapter 21 Performing HotSync Operations 351 Selecting HotSync setup options 351 Customizing HotSync application settings 354 Conducting cradle cable HotSync operations 357 Performing a cradle cable HotSync operation Windows computers 357 Performing a direct HotSync operation Mac computers 359 Conducting IR HotSync operations 361 Preparing your computer for infrared communication 36...

Page 12: ...2 Formats Preferences 382 Graffiti 2 Preferences 384 Power Preferences 384 Sounds Alerts Preferences 386 Writing Area Preferences 388 Setting Communication Preferences 389 Bluetooth Preferences 389 Connection Preferences 398 Network Preferences 403 Phone Preferences 420 Setting Personal Preferences 420 Buttons Preferences 421 Pen Preferences 422 HotSync Buttons Preferences 423 Color Theme Preferen...

Page 13: ...stallation problems 450 Operating problems 451 Tapping and writing problems 452 Application problems 453 HotSync problems 454 Beaming and sending problems 461 Phone connection problems 462 VersaMail problems 463 Recharging problems 464 Password problems 465 Technical support 465 Product Regulatory Information 467 Index 471 ...

Page 14: ...Contents xiv ...

Page 15: ... parts of your handheld Viewing and entering data Setting up Bluetooth features and wireless communication features Working with expansion cards Using your handheld with your computer Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld you can use the rest of this handbook as a reference guide for less common tasks f...

Page 16: ...About This Book 2 ...

Page 17: ...ncluded expansion cards sold separately View clear sharp colorful images on the high resolution screen Stay organized and on time by keeping your appointments contact information and to do items in one place Quickly jot notes or memos on the fly Access the Internet and browse or search your favorite web sites Send receive and compose e mail and SMS messages View and edit digital pictures Read docu...

Page 18: ...hts to install Palm Desktop software Windows XP Home or Pro requires administrator rights to install Palm Desktop software Internet Explorer 4 01 with SP2 or later 50 megabytes MB available hard disk space VGA monitor or better Palm Desktop software Quick Tour requires 256 color video display 16 Bit or High Color and 800 x 600 resolution recommended CD ROM or DVD ROM drive Mouse One available USB ...

Page 19: ...held A Bluetooth network connection with Internet access An account with an ISP or Internet service provided by your company NOTE A data connection service may also be required by some mobile phone network providers Upgrade information If you already own a Palm OS handheld go to the web site www palm com support globalsupport for upgrade instructions Step 1 Connect the HotSync cradle cable to the ...

Page 20: ...cable by gently tilting it forward and then lifting it from the cradle cable Once your handheld is setup and in daily use it requires about 15 to 30 minutes of charge time per day depending on usage To keep the battery fully charged we recommend placing your handheld in a cradle cable that is connected to a power source whenever you are not using it Step 3 Set up your handheld a Press the power bu...

Page 21: ...drive b Windows Follow the onscreen instructions which guide you through installing Palm Desktop software and entering your handheld business card information Mac Double click the Desktop Software CD ROM icon that appears on the desktop and then double click the Palm Desktop Installer icon NOTE You need administrator rights to install Palm Desktop software on a computer running Windows NT 2000 XP ...

Page 22: ...nd registered your handheld If you re using a Windows computer you also created your handheld business card For comprehensive information about using your handheld continue reading this electronic handbook For more information about using Palm Desktop software see the following The online help for Palm Desktop software To access the online help go to the Help menu in Palm Desktop software Mac The ...

Page 23: ...t preferences for how you receive alarms hearing a sound seeing a blinking indicator light or feeling your handheld vibrate Choose any combination Synchronize your data with Palm Desktop software on your Windows or Mac computer so you always have a backup copy Insert an SD SDIO or MultiMediaCard expansion card to add more software or memory or to back up your data Connect your handheld with a mobi...

Page 24: ...stall some software you may need to download files from the Internet to your computer Check the Software Essentials CD for details Locating handheld components Take a few moments to learn how to access and locate the components of your handheld Opening and closing your handheld When your handheld is open you can access additional controls on the front and back panels You can use your handheld in e...

Page 25: ...Slide the bottom portion of your handheld toward the screen Locating front panel controls Screen Graffiti 2 writing area Application buttons Navigator Headphone jack Date Book Address Book To Do List Note Pad Voice Memo application button Speaker Microphone ...

Page 26: ...y application on your handheld Headphone jack Enables you to connect a standard 3 5mm stereo headset sold separately to your handheld for use with audio applications Speaker Enables you to listen to alarms voice memos and game sounds on your handheld Microphone Serves as an audio input device for applications such as Voice Memo Screen Displays the applications and information stored in your handhe...

Page 27: ...rns your handheld on or off If your handheld is turned off pressing the power button turns the handheld on and returns you to the last screen you viewed If your handheld is turned on you can turn it off by pressing the power button You can also press and hold the power button down for about two seconds to access brightness control For more information see Adjusting screen brightness later in this ...

Page 28: ...ories are sold separately and are typically available from third party developers Universal connector Connects your handheld to the cradle cable which in turn connects to the back of your computer and through the AC adapter to the wall current This enables you to recharge your handheld as well as update the information between your handheld and your computer using HotSync technology The universal ...

Page 29: ... view information on your handheld and use the navigator to navigate through your data and accomplish tasks To remove the cover 1 Gently lift one of the cover tabs from the side of your handheld 2 Store the cover by aligning the cover tabs with the notches on the sides of your handheld and then gently pressing it onto the back of your handheld Cover tab ...

Page 30: ... facing the display 2 Push lightly against the card with your thumb When the card is released you hear the system sound if system sounds are turned on See Sounds Alerts Preferences in Chapter 22 for more information on turning system sounds on and off To remove a card 1 Push lightly against the card with your thumb When the card is released you hear the system sound 2 Slide the card out of the exp...

Page 31: ...ys use the point of the stylus for tapping or for making strokes on the handheld screen Never use an actual pen pencil or other sharp object to write on the handheld screen as this will scratch the screen With your handheld turned on you can tap the handheld screen to perform many operations such as the following Open applications Select menu commands Initiate a Find operation to search through ap...

Page 32: ...cations Using menus and Finding information in Chapter 4 and see Buttons Preferences in Chapter 22 for more information about using these icons Brightness control Tap the Brightness icon to open the Adjust Brightness dialog box See Adjusting screen brightness earlier in this chapter for instructions on adjusting the brightness Clock Tap the Clock icon to display the current time and date The displ...

Page 33: ... Command buttons appear at the bottom of dialog boxes and application screens Next previous arrows Tap the left and right arrows to display the previous and next records tap the up and down arrows to display the previous and next pages of information Pick list Tap the arrow to display a list of choices and then tap an item in the list to select it Scroll bar Drag the slider or tap the top or botto...

Page 34: ...k To navigate in list screens do any of the following Press Up or Down on the navigator to scroll an entire screen of records Press and hold Up or Down on the navigator to accelerate the scrolling Press Select the middle button on the navigator to insert the selection highlight When the selection highlight is present you can do the following Press Up or Down on the navigator to scroll to the previ...

Page 35: ... to close a dialog If there is only one button pressing Select activates that button If there are two buttons pressing Select activates the action button instead of Cancel such as OK Yes or Delete If there are multiple buttons Select activates affirming buttons such as OK Yes or Done IMPORTANT Read dialog boxes carefully Sometimes selecting a single button OK or Yes results in canceling an operati...

Page 36: ...Chapter 2 Exploring Your Handheld 22 ...

Page 37: ...Using a portable keyboard accessory sold separately and attached to the universal connector Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld You can also use Graffiti 2 writing when the keyboard is open which makes it easy to switch between these two methods of entering data To use the onscreen keyboard 1 Open any application...

Page 38: ... character you can type on a standard keyboard The Graffiti 2 characters closely resemble the letters of the regular alphabet which makes Graffiti 2 writing easy to learn Graffiti 2 writing is different from the writing software found on earlier Palm handhelds For example some characters are formed using a single stroke while others are formed with more than one stroke There are four basic concept...

Page 39: ...ol a horizontal stroke from left to right or a period symbol after a down stroke is dependent upon where the down stroke was drawn The Graffiti 2 writing area is divided into two parts one for writing lowercase letters and one for writing numbers Capital letters are formed across the imaginary line that divides the two areas The small marks at the top and bottom of the Graffiti 2 writing area indi...

Page 40: ...r at the insertion point on the screen To delete Graffiti 2 characters Set the insertion point to the right of the character you want to delete and make the backspace stroke in the Graffiti 2 writing area Graffiti 2 tips When using Graffiti 2 writing keep these tips in mind Accuracy improves when you write large characters Draw strokes that nearly fill the Graffiti 2 writing area Write at natural ...

Page 41: ...s of the following letters TIP A full screen pen stroke brings up Graffiti 2 Help on your handheld See Pen Preferences in Chapter 22 for details Draw letters on LEFT side of Graffiti 2 writing area Letter Strokes Letter Strokes A B C D E F G H I J K L M N O P Q R S T U V W X Y Z 1 2 1 2 1 2 1 2 ...

Page 42: ...shapes used for a lowercase letter but write across the division line in the middle of the Graffiti 2 writing area Graffiti 2 numbers Writing numbers with Graffiti 2 writing is similar to writing letters of the alphabet except that you make the character strokes on the right side numbers side of the Graffiti 2 writing area Punctuation marks With Graffiti 2 writing you can create any punctuation ma...

Page 43: ...he following table must be written on the right number side of the Graffiti 2 writing area Draw these marks on LEFT side of Graffiti 2 writing area Mark Stroke Mark Stroke Period Ampersand Comma Carriage return Apostrophe At Space Straight quotes Question Tab Exclamation Draw these marks on RIGHT side of Graffiti 2 writing area Mark Stroke Mark Stroke Period Backslash Comma Slash Tilde Left Paren ...

Page 44: ...e following accent strokes in combination with Graffiti 2 letters Using these accent strokes you can write the following accented letters à á â ã ä å è é ê ë ì í î ï ò ó ô õ ö ù ú û ü ÿ ý ñ Symbols and other special characters You can write symbols and other special characters using the Punctuation Shift stroke NOTE You can also use the Punctuation Shift stroke to write punctuation marks To write ...

Page 45: ...so cancels the automatic capitalization of the first letter of a new record or sentence 2 Write the symbol or other special character shown in the table that follows You can make a symbol stroke anywhere in the Graffiti 2 writing area 3 Enter an additional Punctuation Shift stroke to finish writing the character and to make the character appear more quickly After the arrow disappears the symbol ap...

Page 46: ...wn Each ShortCut can represent up to 45 characters For example you might create a ShortCut for your name or for the header of a memo See ShortCuts Preferences in Chapter 22 to learn about creating ShortCuts To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters The ShortCut symbol appears at the insertion point to show that you are in ShortCut mode Your handheld includes th...

Page 47: ...ere on the left side of the screen Write numbers anywhere on the right side of the screen Write uppercase letters aligned with the division marks in the Graffiti 2 writing area Write the Punctuation Shift stroke before writing symbols and other special characters Access buttons and other controls that appear on the screen by tapping and holding the control until it activates To temporarily disable...

Page 48: ...nc operations in Chapter 21 for more details To select a business card 1 Create an Address Book record that contains the information you want on your business card 2 Tap the Menu icon 3 Tap Record and then tap Select Business Card 4 Tap Yes To beam a record business card or category of records 1 Locate the record business card or category you want to beam NOTE The procedure for beaming photos and ...

Page 49: ...d To beam an application 1 Tap the Home icon 2 Tap the Menu icon 3 Tap App and then tap Beam 4 Tap the Beam From pick list 5 Select either Handheld or Card 6 Tap the application you want to transfer Some applications are copy protected and cannot be beamed These are listed with a lock icon next to them 7 Tap Beam 8 When the Beam Status dialog box appears point the IR port directly at the IR port o...

Page 50: ...ntry In Palm Photos you can select and beam multiple photos at the same time See Beaming photos in Chapter 13 for details Sending data You can send data using Bluetooth communication or by using e mail or SMS communication Sending data using Bluetooth communication If you enable Bluetooth communication you can send data to other Bluetooth devices The Bluetooth device must be discoverable and withi...

Page 51: ...r 15 Using your computer keyboard If you have a lot of data to enter or prefer to use the computer keyboard you can use Palm Desktop software or any supported personal information manager PIM such as Microsoft Outlook to enter information You can then perform a HotSync operation to synchronize the information on your computer with the information on your handheld Many of the applications that came...

Page 52: ...ication into which you want to import data 3 If you are importing records that contain a field with category names do the following Select All in the Category box Be sure that the same categories that appear in the imported file also exist in the application If the categories do not exist create them now otherwise the records are imported into the Unfiled category 4 From the File menu select Impor...

Page 53: ...n on how to set up a file link see the Palm Desktop online Help Importing data from a Mac computer Palm Desktop software can import data from any applications that can export the data in any of the following file formats Tab delimited file Text Palm Desktop software for Mac vCal vcs vCard vcf For example you can export tab delimited files from applications such as FileMaker Pro Meeting Maker Now C...

Page 54: ...te Pad application When you use Note Pad you write quick notes directly on the handheld screen in your own handwriting See Chapter 12 for more information and instructions Using a portable keyboard You can connect a portable keyboard accessory to the universal connector on your handheld so that you can type data directly into your handheld Portable keyboards are very helpful when you need to enter...

Page 55: ...ening applications You can use the Applications Launcher to open any application installed on your handheld or an expansion card You can also open Date Book Address Book To Do List Note Pad and Voice Memo with the application buttons on your handheld In addition to providing a way for you to open applications the Applications Launcher displays the current time battery level and application categor...

Page 56: ...the navigator to open the application In the Applications Launcher write the Graffiti 2 character for the first letter of its name The Applications Launcher scrolls to the first application with a name that begins with that letter Opening expansion card applications When an expansion card is properly seated in the expansion card slot your handheld responds based on the contents of the card and the...

Page 57: ...en you return to that application You can also press and hold Select on the navigator to switch to the Applications Launcher at any time When you use an expansion card your handheld creates and displays a new category that matches the name of the expansion card You can easily switch between applications installed on your handheld and on the expansion card To switch to an expansion card 1 Tap the p...

Page 58: ...n you can create your own user defined categories You can have a maximum of 15 user defined categories When you have an expansion card properly seated in the expansion card slot the expansion card name appears as the last item in the category pick list You can assign applications to the expansion card but you cannot otherwise categorize applications that reside on an expansion card To categorize a...

Page 59: ...Changing the Applications Launcher display By default the Applications Launcher displays each application as an icon As an alternative you can choose to show a list of applications You can also choose to view the same category of applications each time you open the Applications Launcher To change the Applications Launcher display 1 Tap the Home icon 2 Tap the Menu icon 3 Select Options and then se...

Page 60: ...lect the card name The Copy To pick list appears only if there are multiple cards available 6 Tap an application to copy 7 Tap Copy 8 Tap Done You can install applications to a card that is seated in the expansion card slot during a HotSync operation See Installing files and add on applications later in this chapter for details NOTE If you view your applications on the card using a Card Reader on ...

Page 61: ...andheld or send applications from expansion cards to your handheld See Beaming data and Sending data in Chapter 3 for details Selecting copy settings When using the copy feature you can set the following How applications are sorted and listed Whether to copy only the application or both the application and its data files To select copy settings 1 Tap the Home icon 2 Tap the Menu icon 3 Select Copy...

Page 62: ...eck box Using menus Menus on your handheld are easy to use Once you have mastered them in one application you can use them the same way in all other applications The menus of each application are illustrated in the chapter that discusses that application To open the menu bar 1 Open an application such as Memo Pad 2 Do one of the following Tap the Menu icon Tap the inverted title area at the top of...

Page 63: ...se TIP After you open the menu bar you can also press Right and Left on the navigator to select a menu press Down on the navigator to select the command you want to use and then press Select on the navigator to run the command Graffiti 2 menu commands Most menu commands have an equivalent Graffiti 2 Command stroke which is similar to the keyboard shortcuts used to execute commands on computers The...

Page 64: ...o change preferences for an application 1 Open an application 2 Tap the Menu icon 3 Select Options and then select Preferences NOTE Not all applications have a Preferences command 4 Make changes to the settings 5 Tap OK Performing common tasks The tasks described in this section use the term records to refer to an individual item in any of the applications a single Date Book event Address Book ent...

Page 65: ...ete or enter new text at any time Two screen features tell you when your handheld is in Edit mode A blinking cursor One or more dotted edit lines NOTE In Note Pad you can write anywhere on the screen Therefore you will not see an edit line or blinking cursor unless the cursor is in the title line Entering text For information on how to enter text using Graffiti 2 writing the onscreen keyboard or t...

Page 66: ...ores the text you removed Undo also reverses deletions you made using backspace Cut Removes the selected text and stores it temporarily in the memory of your handheld You can paste the text you cut into another area of the current application or into a different application Copy Copies the selected text and stores it temporarily in the memory of your handheld You can paste the text that you copy i...

Page 67: ... file on your desktop the next time you perform a HotSync operation To delete a record with alternate methods Delete the text of the record In Date Book Address Book Palm Photos To Do List and Memo Pad open the Details dialog box for the record tap Delete and then tap OK NOTE When deleting a repeating event in Date Book you can choose to delete the current repeating event current and future events...

Page 68: ... web pages by clearing the cache See Changing the size and content of the cache in Chapter 19 To purge records 1 Open the application 2 Tap the Menu icon 3 Select Purge on the Record menu A confirmation dialog box appears Date Book Tap the pick list and select how old a record must be to be purged Purge deletes repeating events if the last of the series ends before the date that you purge records ...

Page 69: ...ch as All and Unfiled and user defined categories such as Business and Personal You cannot modify the system defined categories but you can rename and delete the user defined categories In addition you can create your own user defined categories You can have a maximum of 15 user defined categories in each application Address Book contains the QuickList user defined category in which you can store ...

Page 70: ... in the upper right corner of the screen to assign the item to a different category To display a category of records 1 Tap the category pick list in the upper right corner of the list screen NOTE In the Date Book Agenda view the pick list is in the upper right of the To Do list 2 Select the category you want to view The list screen now displays only the records assigned to that category TIP Pressi...

Page 71: ...r of the screen or list 2 Select Edit Categories 3 Tap New 4 Enter the name of the new category and then tap OK 5 Tap OK You can assign any of your records to the new category To rename a category 1 Tap the category pick list in the upper right corner of the screen or list 2 Select Edit Categories Tap here ...

Page 72: ...ation However Find does not search through applications on expansion cards Date Book To Do List Memo Pad SMS Phone Lookup displays the Address list screen and enables you to add to a record the information that appears in this list Address Book The Look Up line enables you to scroll immediately to a name when you enter the first letters of that name For more information see Looking up Address Book...

Page 73: ...e if you enter c in the first box only the letters a h and o appear in the second box If there is only one possible match for a particular position the highlight jumps to the next position 4 Press Up or Down on the navigator to select the next letter of the name you want to find The list then scrolls to the first entry that starts with those two letters For example selecting s scrolls to Sands and...

Page 74: ...lls to the first letter of the company name 2 Tap the record to view its contents Using Find You can use Find to locate any text that you specify in any application that resides on your handheld Find does not search applications that reside on an expansion card To use Find 1 Tap the Find icon TIP If you select text in an application before you tap Find the selected text automatically appears in th...

Page 75: ...e Address list screen You can add to a record the information that appears in this list To use Phone Lookup 1 Display the record in which you want to insert a phone number The record can be in Date Book To Do List Memo Pad SMS or any other application that takes advantage of this feature 2 Tap the Menu icon 3 Select Options and then select Phone Lookup 4 Begin to spell the last name of the name yo...

Page 76: ...ok record that begins with Wi your handheld inserts the full name such as Fred Williams and its associated information If you have more than one name that begins with Wi the Phone Lookup screen appears and highlights the first record that begins with Wi For selected text Drag to highlight the text and then write the Phone Lookup Command stroke L Your handheld replaces the selected text and adds th...

Page 77: ...ng is available in applications that have list screens Address Book To Do List Note Pad Voice Memo Memo Pad and Expense You can also sort photos in Palm Photo See Sorting photos in List view in Chapter 13 for details NOTE You can also assign records to categories See Categorizing records earlier in this chapter To sort records in To Do List and Expense 1 Open the application to display the list sc...

Page 78: ...ect Date Alphabetic Duration or Manual Memo Pad Tap the Sort by pick list and select Alphabetic or Manual 5 Tap OK To sort the Note Pad Voice Memo or Memo list manually tap and drag a note voice memo or memo to a new location in the list To make the list appear in Palm Desktop software as you manually sorted it on your handheld open the application in Palm Desktop software and click Sort by Then s...

Page 79: ...To display an entry tap it or press Up or Down on the navigator to highlight it and then press Select on the navigator 2 In Address Book only Tap Edit 3 Tap Details 4 Tap Note 5 Enter your note 6 Tap Done A small note icon appears at the right side of any item that has a note To review or edit a note Tap the Note icon TIP In Date Book you can also highlight the event that contains the note press S...

Page 80: ...old fonts in each application that enables you to change the font style To change the font style 1 Open an application 2 Tap the Menu icon 3 Select Options and then select Font 4 Tap the font style you want to use 5 Tap OK Small font Large font Small bold font Large bold font Tap here for small font Tap here for small bold font Tap here for large bold font Tap here for large font ...

Page 81: ...e Reminder screen displays alerts that await attention To respond to alerts do one of the following Select an item s check box to clear the item Tap an item either the icon or the text description to open the application where the alarm was set The application opens to the entry associated with the alarm Tap Done to close the reminder list and return to the current screen An attention indicator wi...

Page 82: ...emoving applications This section explains how to install and remove applications and other files on your handheld or on an expansion card and how to remove Palm Desktop software from your computer Installing files and add on applications Your handheld comes with many applications installed and ready to use During a HotSync operation you can also install additional applications such as games and o...

Page 83: ...the operation of your handheld contact the developer of the application Installing applications and files on a Windows computer Palm Quick Install makes it easy to install applications and files during the next HotSync operation You can even install compatible files directly from a Zip file Depending on the file type Palm Quick Install determines whether to install the files on your handheld or on...

Page 84: ...is can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation If files are unrecognized try launching the associated application from your handheld and then performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed Expansion card...

Page 85: ...eration If files are unrecognized try launching the associated application from your handheld and then performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed Expansion cards may also hold files that are not Palm application files To use the command buttons in the Palm Quick Install window 1 Cop...

Page 86: ...lm application files To use the right click menu to send the file to Palm Quick Install 1 Copy or download the application s or file s you want to install onto your computer 2 From My Computer or Windows Explorer right click the file s or folder that you want to install 3 Select Send To and then select Palm Quick Install Palm Quick Install displays a confirmation dialog box that shows whether the ...

Page 87: ...s it easy to install applications and files during a HotSync operation You can specify whether to install the files on your handheld or on an expansion card To install add on software on your handheld using a Mac computer 1 On your Mac computer copy or download the application you want to install into the Add on folder in your Palm folder 2 Double click the HotSync Manager icon in the Palm folder ...

Page 88: ...he application you are installing click Change Destination in the Install Handheld Files window and then use the arrows to move applications between your handheld and an expansion card 9 Click OK to close the Change Destination window 10 Close the Install Handheld Files window 11 Perform a HotSync operation to install the selected application s on your handheld See Chapter 21 for details NOTE File...

Page 89: ...tion of your handheld To remove an add on application 1 Tap the Home icon 2 Tap the Menu icon 3 Select Delete on the App menu 4 Tap the Delete From pick list and select either Handheld or Card If you want to delete applications from a card the card must be seated in the expansion card slot 5 Tap the application that you want to remove 6 Tap Delete 7 Tap Yes 8 Tap Done Removing Palm Desktop softwar...

Page 90: ...omputer 1 From the Windows Start menu select Settings and then click Control Panel 2 Double click the Add Remove Programs icon 3 Click the Change or Remove Programs button 4 Select Palm Desktop 5 Click Change Remove This process removes only the application files The data in your Users folder remains untouched 6 Click Yes in the Confirm File Deletion box 7 Click OK 8 Click Close To remove Palm Des...

Page 91: ...ss Book using the Quick Connect feature See Making connections from Address Book later in this chapter Define which phone number appears in the Address list for each Address Book entry Attach a note to each Address Book entry in which you can enter additional information about the entry Assign Address Book entries to categories so that you can organize and view entries in logical groups Create you...

Page 92: ...entries to your handheld with your next HotSync operation Palm Desktop software also has data import capabilities so that you can load database files into Address Book on your handheld See Importing data in Chapter 3 and Palm Desktop online Help for more information To create a new Address Book entry 1 Press the Address Book application button on the front of your handheld to display the Address l...

Page 93: ...pt the word 7 Tap the scroll arrows to move to the next page of information 8 After you finish entering information tap Done TIP To create an entry that always appears at the top of the Address list begin the Last name or Company field with a symbol as in If Found Call This entry can contain contact information in case you lose your handheld TIP To attach a note to an entry and work with attached ...

Page 94: ...vigator in Chapter 2 for instructions 2 Tap Edit 3 Tap Details 4 Select any of the following settings Tap triangle Show in List Select which type of phone or other information appears in the Address list screen Your options are Work Home Fax Other E mail Main Pager and Mobile The identifying letters W H F O M or P appear next to the record in the Address list depending on which information is disp...

Page 95: ...your new Palm handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld If you suspect that a third party application is adversely affecting the operation of your handheld contact the developer of the application Quick Connect You can use Quick Connect to select an entry and initiate a related task with one hand using the navigator You c...

Page 96: ... box tap Settings 2 Optional Tap the Number Prefix check box and enter a prefix For example to dial 1 before all phone numbers select this check box and enter a 1 in this field The prefix is not added to a number that begins with the character 3 Tap each of the pick lists and select the application you want to associate with that task 4 Tap OK Tap to Connect With Tap to Connect you can select an e...

Page 97: ... phone number tap the number you want to dial To address an e mail message tap an e mail address 3 Optional Tap the number to edit it For example you might want to add an area code a 1 or a country code before a phone number Using Address Book menus Address Book menus are shown here for your reference and Address Book features that are not explained elsewhere in this book are described here See Us...

Page 98: ... box where you can choose which application you want to use to make the connection Send Category Opens a dialog box where you can choose how you want to send all records in the selected category to another device The options available depend on the software installed on your handheld Send Address Opens a dialog box where you can choose how you want to send the selected entry to another device The ...

Page 99: ...ected If you deselect it Address Book displays the All category Rename Custom Fields These custom fields appear at the end of the Address Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all entries You can use these custom fields to track additional information in your Address records such as names of spouses children or ...

Page 100: ...Chapter 5 Using Address Book 86 ...

Page 101: ...ul for confirming a series of chain calculations To open Calculator 1 Tap the Home icon 2 Tap the Calculator icon Performing calculations The Calculator includes several buttons to help you perform calculations Clears the entire calculation so that you can begin a fresh calculation Clears the last number you entered If you make a mistake while entering a number in the middle of a calculation you c...

Page 102: ...number enter the number first and then press the button Places the current number into memory Each new number you enter with the M button is added to the total already stored in memory The number that you add can be either a calculated value or any number you enter by pressing the number buttons Pressing this button has no effect on the current calculation or series of calculations it merely place...

Page 103: ...u is shown here for your reference and Calculator features that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about choosing menu commands Options menu About Calculator Shows version information for Calculator ...

Page 104: ...Chapter 6 Using Calculator 90 ...

Page 105: ...ntents Rename a card Format a card Reviewing Card Information You can view the card name type available storage space and a summary of its contents To review Card Information 1 Tap the Home icon 2 Tap the Card Info icon 3 Review Card name Type and Size 4 Review card contents summarized by directory Review card information Review summarized card contents ...

Page 106: ... that indicates its contents To rename a card 1 Tap the Home icon 2 Tap the Card Info icon 3 Tap the Menu icon 4 Select Rename Card from the Card menu 5 Enter the new name for the card 6 Tap Rename Formatting a card Formatting a card destroys all its data and prepares it to accept new applications and data To format a card 1 Tap the Home icon 2 Tap the Card Info icon 3 Tap the Menu icon 4 Select F...

Page 107: ...rmation on an expansion card uses more battery power than performing the same task on your handheld If you have ample storage space on your handheld consider copying the information to your handheld NOTE You must store and access MP3 files from an expansion card When your handheld s battery level becomes very low access to the expansion card may be disabled to protect your data If this occurs rech...

Page 108: ...Chapter 7 Using Card Info 94 ...

Page 109: ... quickly spot days where you have morning lunch or afternoon appointments Set an alarm to notify you of the scheduled activity Create reminders for events that are based on a particular date rather than on time of day Birthdays and anniversaries are easy to track with your handheld Attach notes to individual events for a description or clarification of the entry in your Date Book To open Date Book...

Page 110: ...rticular date but have no specific start or end times such as birthdays holidays and anniversaries These are referred to as untimed events Untimed events appear at the top of the list of times marked with a diamond You can have more than one untimed event on a particular date You can also schedule a repeating event such as a weekly meeting and continuous events such as a three day conference or a ...

Page 111: ...eselect the event A vertical line appears next to the time indicating the duration of the event If two or more events have the same start and end time the time appears only once To schedule an event for another day 1 Select the date you want for the event by doing one of the following Tap the day of the week that you want in the date bar at the top of the screen If necessary tap the Previous week ...

Page 112: ... date follow the steps for scheduling an event for the current day To schedule an untimed event 1 Select the date that you want for the event 2 Tap New 3 Tap No Time so that no start or end times are defined for the new event TIP You can also create a new untimed event by making sure no event is selected and then writing letters in the Graffiti 2 writing area Previous year Next year Tap to select ...

Page 113: ...contents reschedule it make it a repeating event and add alarms or notes To select an event 1 Go to the day on which the event is scheduled 2 Tap the event TIP You can also press Select on the navigator to insert the highlight on the next event in the current day or on the first event of another day To scroll through the events in the selected day press Up and Down on the navigator Rescheduling an...

Page 114: ...he event to which you want to assign an alarm 2 Tap Details 3 Tap the Alarm check box to select it The default setting 5 Minutes appears 4 Tap the pick list to select Minutes Hours or Days 5 Select the 5 and enter any number from 0 to 99 inclusive as the number of time units 6 Tap OK 7 When the reminder message appears onscreen do one of the following Tap OK to permanently dismiss the reminder and...

Page 115: ...n alarm for an untimed event that occurs on February 4 If the alarm is set for 5 minutes the reminder message appears at 11 55 PM on February 3 The reminder remains in the reminder list until you turn on your handheld and dismiss it Scheduling repeating or continuous events The Repeat function enables you to schedule events that recur at regular intervals or that extend over a period of consecutiv...

Page 116: ... End on pick list and tap Choose Date Use the date picker to select an end date 7 Tap OK After you schedule a repeating or continuous event the Repeat icon appears at the far right of the event Changing repeating or continuous events When you make changes to a repeating or continuous event such as deleting or adding notes or changing the time of an event you can decide which of the events you want...

Page 117: ...currence of a repeating event such as from January 14 to January 15 and apply the change to all occurrences the new date becomes the start date of the repeating event Your handheld adjusts the end date to maintain the duration of the event If you apply the change to current and future occurrences past occurrences are not changed If you change other settings of a repeating event such as time alarm ...

Page 118: ... the navigation controls to move forward or backward a week at a time or tap on a column to display details of an event The Week View also shows untimed events and events that are before and after the range of times shown Continuous events appear in green with the Repeat icon 3 Tap an event to show a description of the event Week View Previous week Next week Tap for that day Bar indicates earlier ...

Page 119: ...s to scroll to the event or press Up and Down on the navigator to scroll to earlier and later time slots within the selected week Working in Month View The Month View screen shows which days have events scheduled Lines in the Month View indicate events and repeating events Diamonds indicate untimed events and green dashed lines with a Repeat icon indicate continuous events You can control the type...

Page 120: ... can change them depend on the settings in your To Do Preferences See Setting To Do Preferences in Chapter 16 for more information To display the Agenda View 1 Tap the Agenda View icon 2 Tap the navigation controls to move forward or backward a day at a time or to display more events and To Do items TIP You can also press Up and Down on the navigator to scroll through the events on the selected da...

Page 121: ... The first event created appears as a gray bar and any subsequent conflicting events appear as a single red bar The Day View displays overlapping red brackets to the left of the conflicting times The Month View displays conflicting appointments in red Using Date Book menus Date Book menus are shown here for your reference and Date Book features that are not explained elsewhere in this book are des...

Page 122: ...ontrol which type of events appear in Month View Purge Opens a dialog where you can choose which old events to purge from your handheld and whether you want to archive purged events on your computer Send Event Opens a dialog where you can choose how you want to send the selected event to another device The options available depend on the software installed on your handheld ...

Page 123: ...ttings Applies to the Month View of Date Book You can deselect any or all of these check boxes to hide Timed Untimed or Daily Repeating events in the Month View only Start End Time Defines the start and end times for Date Book screens If the time slots you select do not fit on one screen you can tap the scroll arrows to scroll up and down Alarm Preset Automatically sets an alarm for each new event...

Page 124: ...Chapter 8 Using Date Book 110 ...

Page 125: ...Tap the Palm Dialer icon TIP The Buttons Preferences screen enables you to assign Palm Dialer to the Favorite icon or to one of the application buttons on the front of the handheld For more information see Buttons Preferences in Chapter 22 Once Palm Dialer is assigned pressing the icon or button opens the Palm Dialer application at the Speed Dial screen see Dialing a speed dial entry later in this...

Page 126: ...tory list You are now ready to communicate over your mobile phone Redialing the most recently dialed number You can quickly redial the most recently dialed number from the Dialer screen To redial the most recently dialed number 1 Tap Dial when the numeric display is empty Tap and hold the 0 key to add a plus to the number sequence Digits display in the numeric display Enter phone number and tap Di...

Page 127: ...mobile phone Using speed dial Speed dialing allows you to quickly dial your most commonly used numbers You can enter up to 10 numbers into the Speed Dial screen Adding a speed dial entry To add a speed dial entry 1 Tap Speed 2 Tap an empty speed dial button Tap Dial The most recently dialed displays Tap Speed Tap empty speed dial button ...

Page 128: ...er numeric display or from other Palm applications by using the cut and paste feature on the Edit menu 4 Tap OK The name appears on the speed dial button 5 Tap Done Dialing a speed dial entry To dial a speed dial entry 1 Tap Speed Enter name and number Tap OK to add entry Entry added to speed dial list Tap Speed ...

Page 129: ...tory list You are now ready to communicate over your mobile phone Editing a speed dial entry To edit a speed dial entry 1 Tap Speed 2 Tap Edit TIP You can also go directly to the Edit Entry dialog box by tapping and holding a speed dial button Tap a speed dial button to dial the number Tap Speed Tap Edit ...

Page 130: ... of the most recently dialed numbers If the number is a speed dial entry the name from the speed dial entry appears in the Call History list You can dial a number using the Call History list To dial a number from the Call History list 1 Tap History Tap an entry Edit name and number Tap Clear to delete current entry Tap OK to change entry Tap History ...

Page 131: ... Tap Dial The number is dialed and you are now ready to communicate over your mobile phone Date and time you called Number or name if number is a speed dial entry Tap Done to return to Dialer screen Tap entry to enter number on Dialer screen Tap Dial The selected number displays ...

Page 132: ...Chapter 9 Using Palm Dialer 118 ...

Page 133: ... expense items to categories so that you can organize and view them in logical groups Keep track of vendors companies and people involved with each expense Log miles traveled for a particular date or expense category Sort your expenses by date or expense type Send or export your expense information to popular computer applications such as Microsoft Excel or Microsoft Word using Palm Desktop softwa...

Page 134: ...expense 3 Tap the Expense type pick list and select a type from the list As soon as you select an expense type your handheld saves your entry If you do not select an expense type it does not save the entry TIP Another quick way to create a new Expense item is to make sure that no Expense item is selected in the Expense list write the first letter s of the expense type and then write the numerical ...

Page 135: ...item 3 Tap the new date Entering receipt details Expense provides a variety of options that you can associate with an item These options appear in the Receipt Details dialog box To open the Receipt Details dialog box 1 Tap the Expense item to which you want to assign details 2 Tap Details 3 Select any of the following options Tap date Category Opens a pick list of system and user defined categorie...

Page 136: ...supplied by your company you can choose Prepaid to place your expense in the appropriate company paid cell of your printed expense report Currency Enables you to choose the type of currency used to pay the Expense item The default currency unit is defined in the Preferences dialog box You can also display up to four other common types of currency See Customizing the Currency pick list later in thi...

Page 137: ...the Menu icon 3 Select Options and then select Preferences 4 Tap the Default Currency pick list 5 Tap the currency symbol you want to appear in Expense 6 Tap OK Defining a custom currency symbol If the currency you want to use is not in the list of countries you can create your own custom country and currency symbol To define a custom currency symbol 1 Tap the Menu icon 2 Select Options and then s...

Page 138: ...rency symbol only for a particular Expense item select the symbol in the Receipt Details dialog box associated with that item Setting Show Options Show Options defines the sort order and other settings that relate to your Expense items To open the Show Options dialog box 1 In the Expense list tap Show 2 Select any of the options 3 Tap OK Sort by Enables you to sort expense items by date or type Di...

Page 139: ...er When you perform a HotSync operation the euro symbol is transferred to Palm Desktop software like any other piece of data on your handheld The symbol appears in Palm Desktop software however only if you are using fonts that support the euro symbol These fonts are part of the operating system on your computer They do not reside with your Desktop application and they are not produced by Palm Inc ...

Page 140: ...ons menu Preferences Opens the Preferences dialog box where you can select automatic fill and default currency options Use automatic fill Enables you to select an expense type by writing the first letter of an expense type in the Graffiti 2 writing area For example if you write the letter T it enters the Taxi expense type Writing T and then E enters Telephone which is the first expense type beginn...

Page 141: ...d memos to popular computer applications like Microsoft Word when you synchronize using Palm Desktop software and HotSync technology Assign memos to categories so that you can organize and view them in logical groups Write down phone numbers and other types of information that you can later copy and paste into other applications To open Memo Pad 1 Tap the Home icon 2 Select the Memo Pad icon Creat...

Page 142: ... appear in the memo Use the carriage return stroke to move down to new lines in the memo 4 Tap Done Reviewing memos The first line of a memo appears in the Memo list This makes it easy to locate and review your memos To review a memo 1 From the Memo list select the text of the memo TIP You can also select review and move between memos with the navigator See Using the navigator in Chapter 2 for det...

Page 143: ...tions menus Send Category Opens a dialog box where you can choose how you want to send all records in the selected category to another device The options available depend on the software installed on your handheld Send Memo Opens a dialog box where you can choose how you want to send the selected memo to another device The options available depend on the software installed on your handheld Memo li...

Page 144: ...Chapter 11 Using Memo Pad 130 ...

Page 145: ...otes to categories so that you can organize and view them in logical groups Exchange notes with other devices that have Note Pad 2 x installed and that use SMS or Bluetooth technology Use Palm Desktop software and HotSync technology to copy and paste notes into popular computer applications like Microsoft Word or to send notes as e mail attachments To open Note Pad Press the Note Pad application b...

Page 146: ... note 1 Tap New 2 Write the information directly on the handheld screen Tap the pen selector to select a different pen width or select the eraser to remove unwanted strokes 3 Optional Select the time at the top of the screen and then enter a title using Graffiti 2 writing 4 Tap Done To clear the screen 1 Tap the Menu icon 2 Select Edit and then select Clear Note Pen selector Write information here...

Page 147: ...the navigator See Using the navigator in Chapter 2 for details 2 Review or edit the contents of the note 3 Tap Done Changing Note Pad color settings By default your notes appear with a white paper background and the ink from the pen is blue You can change the color of both the paper and the ink from the pen Your color selections apply to all your notes You cannot change the color settings for indi...

Page 148: ...specific time and date to remind you to follow up on a note To set an alarm for a note 1 Tap the note to which you want to assign an alarm 2 Tap the Menu icon 3 Select Options and then select Alarm 4 Tap the Date box 5 Tap the year month and date you want the alarm to sound After you tap the date the Set Alarm dialog box reappears 6 Tap the Time box Tap here to select month Tap here to select year...

Page 149: ...turn to the current screen An attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm and the reminder message appears again in five minutes When the reminder message reappears the current time appears in the Reminder bar and the note title appears on the screen If you did not title the note the time the note was created appears on the screen Tap Go To ...

Page 150: ...in the selected category to another device The options available depend on the software installed on your handheld Send Note Opens a dialog box where you can choose how you want to send the selected note to another device The options available depend on the software installed on your handheld Compatibility Displays the Compatibility dialog box where you can choose to beam notes to a previous versi...

Page 151: ...d photos as e mail attachments or to other applications To open Palm Photos Palm Photos is available after the first time you HotSync your handheld 1 Tap the Home icon 2 Select the Palm Photos icon Palm Photos opens to display the most recently viewed screen Viewing photos A record in Palm Photos is called a photo Photos can be a file that you transfer from your computer store on an expansion card...

Page 152: ...he album you want to view 3 Tap the thumbnail of the photo you want to view TIP You can also select a photo with the navigator Press Select on the navigator to insert the highlight press Up Down Right or Left to highlight a specific photo and then press Select to view the photo 4 Tap anywhere on the screen to return to Thumbnail view Viewing photos in List view List view displays a list of your ph...

Page 153: ...nywhere on the screen to return to List view Viewing a slide show A slide show is a sequential presentation of each of the photos in the current album You can set the length of time each photo remains on the screen in the Preferences dialog box To view a slide show 1 Tap the Album pick list in the upper right corner and select the album you want to view 2 Tap Slide Show Select a photo to view Albu...

Page 154: ...o rotate a photo 1 Tap the Menu icon 2 Select Photo and then select Rotate 3 Tap the photo you want to rotate TIP You can also select a photo with the navigator Press Select on the navigator to insert the highlight press Up Down Right or Left to highlight a specific photo and then press Select to view the photo 4 Select the new orientation 5 Tap Done Viewing photo information The Photo Details dia...

Page 155: ...ect to view the photo 4 Review or edit the information 5 Tap Done twice Organizing photos There are several ways you can organize your photos You can sort photos in the List view file photos in albums and copy photos to an expansion card Sorting photos in List view In List view you can sort photos in ascending or descending order by name or date To sort photos in List view 1 Tap a column heading t...

Page 156: ...lect Edit Albums 3 Tap New 4 Enter a title for the album 5 Tap OK 6 Tap Done Filing photos in albums You can organize the photos on your handheld by filing them into different albums Since each expansion card is viewed as its own album you cannot file photos stored on an expansion card in albums To file photos in albums 1 Tap the Album pick list in the upper right corner and select the album to wh...

Page 157: ...ur handheld it is copied to an expansion card and vice versa When you copy a photo from an expansion card to your handheld a number is appended to the photo name If a photo was originally larger than 320 x 320 pixels then the photo is scaled to a maximum of 320 x 320 pixels and the aspect ratio is maintained To copy photos 1 Tap the Menu icon 2 Select Photo and then select Copy 3 Tap the photo s y...

Page 158: ...ee Renaming a card in Chapter 7 When you delete an album all the photos in that album are reassigned to the Unfiled album To rename an album 1 Tap the Album pick list in the upper right corner 2 Select Edit Albums 3 Select the album you want to rename 4 Tap Rename 5 Enter the new name 6 Tap OK 7 Tap Done To delete an album 1 Tap the Album pick list in the upper right corner 2 Select Edit Albums Ta...

Page 159: ...er 3 Follow the steps below to beam multiple photos To beam photos 1 Tap the Menu icon 2 Select Photo and then select Beam 3 Tap the photos you want to beam A plus sign appears next to the photos you select TIP You can also select a photo with the navigator Press Select on the navigator to insert the highlight press Up Down Right or Left to highlight a specific photo and then press Select to selec...

Page 160: ...oto and then press Select to view the photo 4 Tap Delete 5 When the confirmation dialog box appears tap Delete Working with photos on your computer After you copy photos onto your handheld and perform a HotSync operation Palm Desktop software enables you to do any of the following on your Windows computer See the Palm Desktop software online Help for details View photos in various formats List Thu...

Page 161: ... click the Photo and Audio Readme file Using Palm Photos menus Palm Photos menus are shown here for your reference and Palm Photos features that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about selecting menu commands The Photo menu varies slightly when you re viewing the Palm Photos list or thumbnails and an individual photo Photo menu...

Page 162: ...Chapter 13 Using Palm Photos 148 ...

Page 163: ...cable connection A wire based link that connects your handheld to a mobile phone with a physical cable Serial cables and mobile phones that are enabled with infrared or Bluetooth technology are sold separately What can you do with a phone connection When your handheld is linked to a mobile phone and your mobile phone carrier supports the required services you can do the following Access the Intern...

Page 164: ... are not included with your handheld Setting up a phone connection To set up a phone connection you must configure connection information on your handheld If you want to connect to the Internet and send and receive e mail you must also configure the network service settings The Phone Link and Phone Link Updater applications guide you through this process For information on how to enter or modify t...

Page 165: ...for your phone see Updating the phone files on your handheld later in this chapter or your phone is not supported at this time 7 Tap Next 8 Tap the Via pick list and select the method you want to use to connect Bluetooth Infrared or Cable The Via pick list options will vary based on the phone model 9 Tap Next 10 If you selected Infrared or Cable in step 8 skip to Configuring network service settin...

Page 166: ...the list 4 Tap Next Your handheld connects to your phone 5 When prompted to create a trusted connection tap Next 6 Enter a passkey for this connection on your phone and then tap OK A passkey is a unique identifier that enables secure data exchange between two Bluetooth devices that have formed a connection with one another The passkey is stored on both devices You must enter the same passkey on bo...

Page 167: ...es and then follow the instructions in the next section to set up network services for your phone Configuring network service settings for your phone If you want to use your handheld to connect to the Internet and to send and receive e mail you must configure network service settings for your phone To connect to the Internet your mobile phone carrier must support data services and you must also ha...

Page 168: ...p the Network Service box 2 Tap Yes when asked if you subscribe to a high speed data service 3 Tap Next 4 Tap the Select the area pick list and select your mobile phone carrier s location 5 Tap the Select your carrier pick list and select your mobile phone carrier If your mobile phone carrier does not appear on the list you either need to download and install the settings for your mobile phone car...

Page 169: ...ection procedure tap Next on the Network Service Setup screen If you do not see the Network Service Setup screen tap the Home icon select the Phone Link icon and then tap the Network Service box 2 Tap No when asked if you subscribe to a high speed data service 3 Tap Next A screen appears to inform you that you are about to set up a dial up connection for your ISP 4 Tap Next ...

Page 170: ... handheld The instructions in this section assume that you have already installed the desktop software that came with your handheld and have performed at least one HotSync operation You will also need Internet access to download the most recent phone files during the installation To install the phone files from your Windows computer 1 If you are establishing a Bluetooth connection with a phone you...

Page 171: ...ooth connection with a phone you must first turn on Bluetooth communication and turn on the Discoverable setting on your handheld See Bluetooth Preferences in Chapter 22 for instructions 2 Download the correct driver for your phone from www palm com support globalsupport 3 Install the phone driver as you would install any other add on application See Installing files and add on applications in Cha...

Page 172: ...ternet launch a web browser application To make a cable connection 1 Connect the cable to your handheld and mobile phone 2 Turn on your handheld and your mobile phone 3 Launch the application that requires the phone connection For example to access the Internet launch a web browser application To make a Bluetooth connection 1 Turn on your handheld and your mobile phone 2 Activate Bluetooth on your...

Page 173: ...ssage IMPORTANT Your mobile phone plan must be a GSM phone and must include the ability to send and receive SMS messages in order to use SMS To open SMS 1 Tap the Home icon 2 Tap the pick list in the upper right corner of the screen 3 Tap Main 4 Tap the SMS icon Configuring phone preferences and connecting to your mobile phone You need to configure the phone preferences of your handheld and connec...

Page 174: ... highlight To navigate in message screens Press Up or Down to scroll within the current message Press Right or Left to scroll to the previous or next message Press Select to return to the list screen Creating messages When you create a message the title bar indicates the number of characters the message contains NOTE Try to keep your messages shorter than 160 characters If a message exceeds 160 ch...

Page 175: ... your Outbox and retrieve all the new messages from your mobile phone at the same time To send and receive messages at the same time 1 Connect to your phone See Setting up a phone connection in Chapter 14 2 From any SMS list view tap Send Check When the transmission finishes a message appears indicating the number of new messages you received To send all messages in your Outbox 1 Connect to your p...

Page 176: ... the upper right corner 2 Tap Inbox 3 Tap the message you want to view 4 Tap one of the following Inbox Stores messages downloaded from your phone Outbox Stores messages waiting to be sent Trash Stores messages you deleted You can restore deleted messages to their original category Archive Files messages you want to keep Draft Stores messages you want to change or review before you send them Done ...

Page 177: ...te application or tap No to view the raw data To view messages in your Outbox or Archive categories 1 Tap the category pick list in the upper right corner 2 Tap Outbox or tap Archive 3 Tap the message you want to view 4 Tap one of the following Done Returns to the list view Edit Opens the message so you can modify the contents Delete Moves the message to the Trash category Unsent message Sent mess...

Page 178: ...an store draft messages for as long as you like and review and edit them before you send them To place a message in the Draft category 1 Create or open the message you want to store in the Draft category 2 From the Message view tap the Menu icon 3 Tap Draft from the Message menu To view or edit draft messages 1 Tap the category pick list in the upper right corner 2 Tap Draft 3 Tap the message you ...

Page 179: ... then add it to a message using menu commands To define a signature 1 Tap the Menu icon 2 Tap Options and then tap Preferences Send Sends the message now Outbox Moves the message to the Outbox to be sent later Cancel Opens a dialog box that asks if you want to save the message in the Draft category Tap Yes to keep your changes and return the message to the Draft category Tap No to discard your cha...

Page 180: ...s you can create a message that contains data from an application on your handheld For example you can send a Date Book event to someone to remind them to add a meeting to their calendar If the recipient receives the message on a Palm OS handheld they can transfer the message directly to the appropriate application If the recipient receives the message on another device the data will appear as tex...

Page 181: ...rs Alphabetic Date Phone Number and Status Show Date To display dates in list views select this check box Alert Sound Indicates whether new messages trigger an alert and which alert it triggers To trigger a new message alert select this check box Tap the pick list to select one of the following sounds Alarm Alert Bird Concerto Phone Sci fi and Wake up NOTE When a new message triggers an alert soun...

Page 182: ... that you can add to your messages Leave Messages on Phone Indicates whether messages are deleted from your phone after you download them to your handheld To keep messages on your phone after you transfer them to your handheld select this check box Return Receipt Determines whether you receive receipt confirmation notices Tap the pick list to select from the following options None and Requested Wa...

Page 183: ...om the following options 4 Hours 1 Day 1 Week 2 Weeks 1 Month and Max Time Message Center Indicates whether your handheld obtains your mobile phone service provider s Message Center number directly from the phone or whether you need to enter the number manually If your phone is already configured to use SMS you do not need to change this setting Tap the pick list to select from the following optio...

Page 184: ...p dialog box where you can select a mobile phone number where you want to send a message Font Opens the Font dialog box where you can choose different fonts for the list and message views About SMS Shows version information for the SMS application New Message view List view ...

Page 185: ...t items to categories so that you can organize and view them in logical groups Sort your To Do List items by due date priority level or category Attach a note to an individual To Do List item for a description or clarification of the task To open To Do List Press the To Do List application button on the front panel of your handheld To Do List opens to display the list of all your records TIP Press...

Page 186: ...ting priority You can use the priority setting for items to arrange the tasks in your To Do List according to their importance or urgency The default setting for the To Do List is to arrange items by priority and due date with priority 1 items at the top If you have a number of items in your list changing an item s priority setting may move its position in the list When you create a new To Do List...

Page 187: ...it You can set the To Do List to record the date that you complete the To Do item and you can show or hide completed items See Setting To Do Preferences later in this chapter To check off a To Do List item Tap the check box on the left side of the item TIP You can also highlight the item you want to check off and then press Select on the navigator Changing To Do List item details The To Do Item De...

Page 188: ... a To Do List item 1 In the Details dialog box tap No Date to open the Due Date pick list 2 Tap the date that you want to assign the item 3 Tap OK TIP If you turn on the Show Due Dates option in the To Do Preferences dialog box you can tap directly on the due date in the To Do List to open the pick list shown in step 2 Today Assigns the current date Tomorrow Assigns tomorrow s date One week later ...

Page 189: ... in the memory of your handheld You can purge completed items to remove them from memory Show Only Due Items Shows only the items that are currently due past due or have no due date specified When this setting is active items that are not yet due do not appear in the list until their due date Record Completion Date Replaces the due date with the actual date when you complete check the item If you ...

Page 190: ...nds Record menu Options menu Send Item Opens a dialog box where you can choose how you want to send the selected item to another device The options available depend on the software installed on your handheld Send Category Opens a dialog box where you can choose how you want to send all records in the selected category to another device The options available depend on the software installed on your...

Page 191: ...at make sending and receiving e mail messages and managing e mail accounts easier than ever Palm VersaMail personal e mail software features Key features of the VersaMail 2 5 application include the following Support for the Palm Tungsten T2 navigator simplifying data entry and navigation Support for the built in Bluetooth radio in your handheld enabling wireless e mail connectivity Enhanced use o...

Page 192: ... information in the VersaMail application If you enter the e mail account information first and then synchronize your handheld to an existing username the e mail account information you entered is overwritten Upgrading a MultiMail VersaMail database If you have previously used a Palm personal e mail application such as MultiMail SE or MultiMail Deluxe or used version 2 0 of the VersaMail applicati...

Page 193: ... using your Yahoo account Account and connection types Two types of e mail accounts are supported Network You can send and receive e mail directly to and from your handheld by connecting with an e mail service provider Synchronize Only Windows computers only You can download view and manage e mail between the handheld and a desktop e mail application such as Microsoft Outlook by performing a HotSy...

Page 194: ... account and have a well known ISP such as Earthlink or Mindspring many of the required settings during the account setup are automatically configured For other ISPs you need the following information The protocol used for incoming mail such as POP or IMAP The name of the incoming mail server Connection Type Prerequisite Built in Bluetooth radio via a mobile phone Active wireless service with a GS...

Page 195: ...e corporate firewall or if you are using an 802 11b SDIO card sold separately in your handheld and your company has an 802 11b network located behind the corporate firewall you may not need to set up a VPN to access your corporate e mail account See the following section for details The following considerations apply when setting up a corporate e mail account See Creating a network e mail account ...

Page 196: ... of the following two situations Your company s wireless LAN network is located outside the firewall Your company s wireless LAN network is located inside the firewall but you are trying to access the network from outside the firewall for example from a public location or at home Check with your company s server administrator to see if a VPN is required to access the corporate network NOTE You can...

Page 197: ...VersaMail Account Setup you enter the username and password for this account The VersaMail 2 5 application provides strong 128 bit AES encryption for your password Account Name Enter a descriptive name for the account such as My Yahoo Mail Service Tap the Mail Service pick list and select the provider to which you are connecting Select Other if your ISP is not listed Protocol Tap the Protocol pick...

Page 198: ...mail server settings 1 If you chose a preconfigured service from the Mail Services pick list on the Account Setup screen the e mail address field is completed automatically based on the username and mail service you entered Check the address to verify that it is correct and edit it if necessary If you chose Other from the Mail Services pick list on the Account Setup screen enter the e mail address...

Page 199: ... displays different options depending on whether your mail service uses a POP or an IMAP protocol To set mail retrieval server options for a POP or IMAP account 1 Optional Select any of the following Get unread mail NOTE The POP protocol does not support retrieval of unread mail only from the server If you have a POP e mail account the VersaMail application downloads all messages from the server r...

Page 200: ...o access your Yahoo e mail Inbox Port Number The port number setting defaults to 110 for POP and to 143 for IMAP servers respectively You may need to change the port number if you choose to retrieve incoming mail over a secure connection see the next bullet item If you are not sure about the correct port number check with your mail server administrator Use Secure Connection To retrieve incoming ma...

Page 201: ...ly to on your e mail messages only if this is different from the e mail address from which you are sending the message For example if you are sending a message from me yahoo com but you want recipients to reply to me earthlink net enter the reply to address here Reply To Address makes it look as though the e mail came from the address you entered BCC Select the BCC check box to send a blind copy o...

Page 202: ...ires authentication ESMTP check box if the outgoing server SMTP requires authentication Check with your system administrator before selecting this option See Adding ESMTP to an account later in this chapter for information If you select this option username and password fields appear These fields are prepopulated based on the account information you entered previously In most cases the prepopulate...

Page 203: ...synchronize only account NOTE You must be using a Windows computer to use a synchronize only account A synchronize only e mail account enables you to download view and manage e mail between the handheld and a desktop e mail application such as Microsoft Outlook by performing a HotSync operation by means of the cradle cable You can t send and receive messages wirelessly or with a modem for any acco...

Page 204: ... screen select the Synchronize Only Account check box 7 Tap Next Account Name Enter a descriptive name for this account such as My Yahoo Mail Service Tap the Mail Service pick list and select the provider to which you are connecting Select Other if your ISP is not listed Protocol Tap the Protocol pick list and select POP or IMAP Most mail providers use the POP protocol Select check box for a synch...

Page 205: ... Tap Next Entering the name of the outgoing and incoming mail server You need to enter your e mail address for the account you are accessing as well as the names of the outgoing and incoming mail servers To enter mail server settings 1 If you chose a preconfigured service from the Mail Services pick list on the Account Setup screen the e mail address field is completed automatically based on the u...

Page 206: ...Next 5 Do one of the following To accept these mail options and begin using the VersaMail application tap Done After you finish setting up a synchronize only e mail account you need to configure this account on your desktop See Configuring an account in HotSync Manager later in this chapter for information You will not be able to synchronize e mail between your handheld and your desktop until you ...

Page 207: ...ox Leave mail on server POP account only To get e mail on your handheld but also leave it on the server so you can view it later on your desktop select the Leave mail on server check box For example if you create an account to receive e mail from your Yahoo account and select this option your old Yahoo e mail is still visible the next time you visit Yahoo com to access your Yahoo e mail Inbox Port...

Page 208: ... is different from the e mail address from which you are sending the message For example if you are sending a message from me yahoo com but you want recipients to reply to me earthlink net enter the reply to address here Reply To Address makes it look as though the e mail came from the address you entered BCC Select the BCC check box to send a blind copy of any e mail message you send to another e...

Page 209: ...er check with your mail server administrator Authentication Select the My server requires authentication ESMTP check box if the outgoing server SMTP requires authentication Check with your system administrator before selecting this option See Adding ESMTP to an account later in this chapter for information If you select this option username and password fields appear These fields are prepopulated ...

Page 210: ...chapter for information You will not be able to synchronize e mail between your handheld and your desktop until you configure the account on your desktop Editing e mail accounts From time to time you may need to edit information about one of the e mail accounts you set up To select the account to edit 1 Tap the Menu icon 2 Tap Accounts 3 Select Account Setup 4 Tap the name of the account to edit a...

Page 211: ...e VersaMail 2 5 application provides strong encryption for your password To edit the account username and password 1 Optional Enter a new username for accessing your e mail This is generally the part of your e mail address appearing before the symbol it is usually not your entire e mail address Account Name Enter a descriptive name for this account such as My Yahoo Mail Service Tap the Mail Servic...

Page 212: ...ered incorrectly you can edit the address or the server names To edit mail server settings 1 Optional Enter a new e mail address for the account you are accessing such as examplename yahoo com 2 Optional Enter the new or correct name of your incoming POP mail server such as pop mail yahoo com If the VersaMail application knows the incoming mail server name based on the mail service you selected th...

Page 213: ...he POP protocol does not support retrieval of unread mail only from the server If you have a POP e mail account the VersaMail application downloads all messages from the server regardless of whether you have read them for example on your desktop or on the web and regardless of whether this check box is selected For IMAP accounts select Get unread mail ONLY to download only unread mail to your hand...

Page 214: ...ange the port number if you choose to retrieve incoming mail over a secure connection see the next bullet item If you are not sure about the correct port number check with your mail server administrator Use Secure Connection To retrieve incoming mail over a secure Secure Sockets Layer or SSL connection select the Use Secure Connection check box See Using Secure Sockets Layer SSL later in this chap...

Page 215: ... e mail address that you want recipients to see and reply to on your e mail messages only if this is different from the e mail address from which you are sending the message For example if you are sending a message from me yahoo com but you want recipients to reply to me earthlink net enter the reply to address here Reply To Address makes it look as though the e mail came from the address you ente...

Page 216: ... If you are not sure about the correct port number check with your mail server administrator Authentication Select the My server requires authentication ESMTP check box if the outgoing server SMTP requires authentication Check with your system administrator before selecting this option See Adding ESMTP to an account later in this chapter for information If you select this option username and passw...

Page 217: ...Yahoo account from the VersaMail application deletes only the account from your handheld Your e mail account still exists at Yahoo com NOTE You can delete all but one of your e mail accounts you must have at least one account To delete an account 1 Tap the Menu icon 2 Tap Accounts 3 Select Account Setup 4 Tap the name of the account you want to delete and then tap Delete Username and Password fiel...

Page 218: ...application uses this service for sending and receiving messages for all e mail accounts you set up See Chapter 22 for information on setting up the default service for your handheld However for any given e mail account you have the option of switching to a different service for use with that account only For example the default service you have selected for your handheld may be called My Bluetoot...

Page 219: ...reopen the application the e mail account you selected My Earthlink in this example continues to connect using the new connection Earthlink GPRS in this example until you either select a new service or deselect the Always connect using check box If you deselect the Always connect using check box the e mail account My Earthlink connects using the default handheld service My Bluetooth in this exampl...

Page 220: ...es as read or unread This section describes how to do the following Get and send e mail for your e mail accounts View and send e mail attachments such as text or Microsoft Word documents wirelessly Getting e mail You can get e mail subjects only the message size author and subject or you can get entire messages immediately If you choose to get message subjects only and want to read a full message ...

Page 221: ...o get the entire message You can also use the Details dialog box to select options for getting unread e mail only downloading attachments using filters and more To get e mail messages 1 Tap Get Mail If you have e mail stored in your Outbox tap Get Send 2 In the Get Mail dialog box tap Subjects Only to download subjects only or tap Messages to download entire messages TIP You can turn off the Get M...

Page 222: ...or information on setting a default connection type 4 Optional For IMAP accounts you have the option of synchronizing IMAP folders from the Get Mail dialog See Wireless IMAP folder synchronization later in this chapter for information NOTE The maximum size of an incoming message is 5KB by default 5 Tap OK 6 Optional If you are retrieving mail using a VPN connection you may be asked to enter the us...

Page 223: ...ons called the Reminders screen The auto get feature downloads the first 3KB of each message If a message is larger than 3KB tap the More button on the message screen to download and view the entire message Auto get mail recognizes any filter criteria you have set up for downloading messages to your handheld See Managing mail filters later in this chapter for information Any messages that do not m...

Page 224: ...eduled auto get takes place at the same time for example for two separate e mail accounts the retrievals take place in the following order Any past due auto get for example a retry of an earlier failed auto get Current retrievals according to the order of e mail accounts 1 2 and so on NOTE The auto get feature is not supported for VPN or SSL connections It is also not supported if you have configu...

Page 225: ...d select the time interval from 15 minutes to 12 hours See Resource issues with auto get mail later in this chapter for information on setting the interval Start Time Tap the Start Time box tap to enter the start time hour and minute and tap to enter AM or PM Tap OK End Time Tap the End Time box tap to enter the end time hour and minute and tap to enter AM or PM Tap OK Days Tap the days you want t...

Page 226: ...have your handheld alert you when a new message arrives in your account The beep or alert sound your hear is called a notification Your handheld also notifies you of a new message s arrival by blinking an indicator light or vibrating if the right preferences are turned on For more information see Making your handheld buzz or blink when you get new e mail later in this chapter NOTE You must turn th...

Page 227: ...om the Inbox or another folder screen tap the Menu icon 2 Tap Options 3 Tap Notification 4 Tap the Notify me of new mail and mail alerts check box 5 Tap the Notify Sound pick list and select a sound The handheld plays a brief demonstration of the sound NOTE If you install a custom sound on your handheld it will appear on the Notify Sound pick list 6 Tap OK You can follow these procedure steps to c...

Page 228: ...preferences To make your handheld buzz or blink when you get new e mail 1 Tap the Home icon 2 Tap the Prefs icon 3 From the General Preferences list select Sound Alerts 4 Do any of the following To change the volume of the Alarm Sound tap the Alarm Sound pick list and select Low Medium High or Off To change whether or not the handheld indicator light blinks when you receive new e mail tap the Alar...

Page 229: ...e Reminders screen and return to whatever you were doing on your handheld before the Reminders screen appeared Tap Clear All to dismiss all reminders in the Reminders screen When a notification appears in the Account Manager tap the notification to go to the Inbox of that account or launch the VersaMail application and go to that account Once you view a message in the Inbox it is removed from the ...

Page 230: ...splay the error message but would display the number of messages retrieved after the successful retrieval Reminders screen notifications are specific for each account For example if auto get fails for one account but succeeds in downloading new messages for a separate account the Reminders screen displays an error message for the first account and a message indicating the number of messages downlo...

Page 231: ...r handheld s battery charge more quickly and thus need to recharge the battery more frequently Increasedmonthly charges If your e mail service provider is a wireless provider such as Cingular or T Mobile that charges a fee for data transactions using the auto get feature can substantially add to your monthly charges This issue is especially noticeable for POP accounts because the size of the IDs u...

Page 232: ...sage press Select to close the message If you chose to get messages by subjects only tap the More button to view the body of the e mail message plus any attachments up to the maximum message size you select If the downloaded message exceeds your maximum message size only a partial message is displayed Tap the More button to view the entire message See Getting e mail by subject or getting the entir...

Page 233: ...mage See Working with URLs later in this chapter for more information When you set the VersaMail application to receive e mail messages as HTML any messages sent as plain text will be displayed as plain text only You can also set the application to receive all messages as plain text only regardless of the format in which they were sent If you choose this option only the text of any messages sent i...

Page 234: ...ht corner of the screen 2 Tap the folder you want to view Managing display options in the folder s list view You can customize the way in which messages appear in the list view of your mail folders The options you choose apply to all folders The display options you can customize and the default settings are as follows Option Default Sort by Date Sort order Descend Summary view Two line view Summar...

Page 235: ...sort order 1 Tap Display 2 Tap the Sort by pick list and then tap the column name 3 Tap Descend or Ascend to change the sort order 4 Tap OK To select a one line or two line view 1 Tap Display 2 Tap the Show pick list and then tap the view you want 3 Tap OK ...

Page 236: ...l change depending on whether you choose a one line or a two line view NOTE If you select Date the Date column displays the message time for any messages received today that is any message received after 12 01 A M Otherwise the Date column shows the date the message was received 3 Tap OK To change the font 1 Tap Display 2 Tap in the Font field 3 Tap the Font pick list and select the font you want ...

Page 237: ...ont style you want 6 Tap OK To select colors for read and unread mail 1 Tap Display 2 Tap the Unread pick list and then tap the color you want to use to display unread messages 3 Tap the Read pick list and then tap the color you want to use to display read messages 4 Tap OK In the list view itself you can also change the size of the columns ...

Page 238: ...ider 2 Drag the column divider to change the width of the column 3 Tap OK You can also change the font within an individual message This change affects the the font of all messages you compose To change the font of a composed message 1 On the message screen tap the Menu icon 2 Select Options 3 Tap Font 4 Tap the Font pick list and select the font you want Drag the column divider left or right to m...

Page 239: ... style you want 7 Tap OK Moving e mail between folders You can move one or more e mail messages between folders To move one e mail message 1 Tap the folders pick list in the upper right corner of the screen and then tap the folder name or press Up or Down on the navigator to move to the folder you want and the press Select to select the folder ...

Page 240: ...the folder Alternately tap the folder that you want TIP You can also move a single e mail message from within the body of the message by pressing the command bar stroke in the Graffiti 2 writing area tapping the folder icon and selecting the destination folder from the pick list See Using the command bar later in this chapter for more information on the command bar To move multiple e mail messages...

Page 241: ...ppears next to the selected messages 3 Do one of the following Tap the Menu icon and then tap Move To Tap a message icon next to a selected message and then tap Move To on the pick list 4 Tap the folders pick list and select a destination folder 5 Tap OK ...

Page 242: ...varies slightly between POP and IMAP e mail accounts as described in the following procedure To create and edit e mail folders 1 Tap the folders pick list in the upper right corner of the screen and then tap Edit Folders 2 On the Edit Folders or Edit IMAP Folders screen select any of the following To create a new folder tap New and then enter the new folder name For IMAP accounts only select the c...

Page 243: ...only you have the option of deleting the folder on the server Select the check box if you also want to delete the folder on the server and then tap OK For POP accounts the folder will be deleted immediately and you will not see a confirmation screen Creating and sending new e mail When you create a new e mail message you can enter the person s e mail address or use the Lookup screen to find a part...

Page 244: ... address a message by entering the complete address To enter the address 1 In the New Message screen tap or navigate to the To field and enter the address and then tap Done For multiple recipients type a semicolon and then a space between recipient names The To field expands to two lines during address entry for addresses longer than the one line display After address entry addresses longer than o...

Page 245: ...essed If you want to edit an e mail address that is longer than the line provided in the New Message screen tap the To field and edit the address 2 To send copies tap cc or bcc and enter the recipient s address Copies cc allow recipients to see the addresses of the other recipients but addresses in the blind copies bcc field are hidden from all other recipients TIP To automatically fill in the add...

Page 246: ...selected in VersaMail Preferences To use Smart Addressing to address a message 1 In the New Message screen tap in the To field 2 Start entering the person s name such as Joe Smith Once the name is recognized from your Address Book the name and e mail address are automatically completed on the recipient list For example if you have a Joe Smith and a Joan Smith in your Address Book and no other name...

Page 247: ...l Preferences 1 In the Inbox tap the Menu icon 2 Tap Options 3 Select Preferences 4 Tap Advanced 5 Tap the Enable Smart Addressing check box if it is not selected A checkmark means it is turned on 6 Tap OK Composing and sending e mail After you enter your recipient addresses you can compose the rest of the e mail message To compose the rest of the e mail and send it 1 Tap the Subject field and ent...

Page 248: ...eld is out of range or the application cannot connect to the mail server you can choose to have the application move the message to the Outbox and continue to try to send the message at 30 minute intervals a maximum of three times If you put a message in the Outbox you must perform a manual send to send the message on the first attempt The VersaMail application attempts automatic send retry only a...

Page 249: ...ry notifications If automatic send retry fails after the third attempt a notification appears in the Reminders screen A separate notification appears for each e mail account for which a send retry has failed Tap the notification or open the account in the VersaMail application to view a detailed error message Viewing the error message deletes the notification from the Reminders screen The Reminder...

Page 250: ...u edit the message you will need to perform a manual send in order to send the message If the manual send fails you can choose to store the message in the Outbox to await the next automatic send retry See Outbox icons in the VersaMail applications later in this chapter for icons that indicate messages awaiting the next automatic send retry as well as messages in the locked and error state Outbox i...

Page 251: ... signature 1 Tap the Menu icon 2 Tap Options 3 Select Preferences 4 Tap Signature 5 Tap the Attach Signature check box to select it 6 Enter your signature information 7 Tap OK Forwarding e mail You can quickly forward e mail messages from any folder other than the Outbox folder To forward e mail 1 Tap the folders pick list and select the folder that contains the e mail 2 Tap the e mail message to ...

Page 252: ... for more information on addressing messages 6 Optional Enter some text describing the forwarded message 7 Tap Send to send the message or tap Outbox to store it in the Outbox NOTE Forwarded messages are always sent as text only even if you received the original message in HTML format Replying to e mail You can reply to an e mail as you are reading it or start the reply when viewing messages in th...

Page 253: ...3 In the Reply Options dialog box select options for replying to the sender only or to all e mail recipients and for including original message text 4 Tap OK 5 Enter a reply 6 Tap Send to send the message or tap Outbox to send it later NOTE Replies are always sent as text only even if you received the original message in HTML format ...

Page 254: ...ct to select this option TIP Alternately you can tap the folders pick list select the folder that contains the e mail tap the envelope icon next to the message and then tap Reply on the pick list 3 In the Reply Options dialog box select options for replying to the sender only or to all e mail recipients and for including original message text 4 Tap OK The e mail is addressed 5 Enter a reply 6 Tap ...

Page 255: ...different forms as follows Working with attachments You can easily download view and send attachments with e mail messages Downloading attachments to your handheld At times e mail contains attached files such as Microsoft Word or text files that you want to view or install on your handheld You can download and work with the following attached files HTML URLs and e mail addresses appear as blue und...

Page 256: ...cuments is shown JPG jpg bitmap bmp and TIFF tif tiles These are graphics files You can download these files and view them using the Photo Viewer application on your handheld Other application files For other types of application files your handheld may contain a viewer that allows other applications to pass it a file for viewing For example your handheld may contain an image viewer that allows an...

Page 257: ...achments exceeds your maximum message size you see a message showing that the message and or attachments were too large and asking if you would like to continue downloading them For example if the maximum message size is 5KB and you download a body of 2KB then any attachment under 3KB is also downloaded and any attachment over 3KB is not See Downloading large attachments later in this chapter 2 Cl...

Page 258: ...s on your handheld and you select a photo attachment on the list the Viewer pick list appears containing the names of the photo viewing applications Tap the pick list and select the application you want to use to view the photo attachment If there is only one viewer registered for the attachment file type the viewer is shown without a list Palm OS application or database file prc or pdb Tap the na...

Page 259: ...your maximum message size or a message with multiple attachments whose total size exceeds your maximum message size requires some extra steps To determine if a message has an attachment or multiple attachments that exceed the maximum message size In the Inbox tap the message title If the message plus attachments exceeds the maximum message size the More button appears on the Message screen In the ...

Page 260: ...ollow the procedure for viewing an attachment presented earlier in this chapter To download multiple attachments whose total size exceeds the maximum message size 1 Tap the red paper clip icon 2 Select one of the following To return to the Message screen tap Cancel To view any fully downloaded attachments without continuing to download additional attachments tap No Follow the procedure for viewing...

Page 261: ...edure for downloading attachments described earlier in this chapter 3 On the Attachments screen tap Save to Card 4 Tap OK Attaching files from a handheld application You can attach files on your handheld to e mail messages you send For example you can attach files from the various handheld applications such as any Date Book appointment vcs To Do List tasks vcs or text memos txt NOTE The maximum si...

Page 262: ...Tap the Type pick list and select the file type All files of the selected type appear in the Type box For example if you select Appointments vCal tap Date Book to see a list of appointments from a particular date that you can attach or tap To Do to see To Do List tasks 5 Tap the file that you want to attach and then tap Add Select type of file you want to attach ...

Page 263: ... from an expansion card If you have purchased an expansion card and have saved files to the card you can attach files from the card to an e mail message you are sending The types of files you can attach from an expansion card include the following Word docs HTML files JPG and GIF graphics files MP3 and WAV audio files Any other file type To attach a file from an expansion card 1 Insert the expansi...

Page 264: ... Only file types that correspond to the types of files on the card will be displayed on the list For example if the card contains only Word docs and Address Book entries only the file types doc and vCard will be listed You can select a particular file type or select All Files to view all files on the card 7 Tap the file that you want to attach and then tap Add ...

Page 265: ...ok up the recipient address See the procedure for creating e mail earlier in this chapter for more information on addressing messages 5 Follow the procedure for attaching files presented earlier in this chapter Deleting messages You can delete one or more e mail messages from any folder For example you can delete old messages in the Inbox or messages that you were working on in the Drafts folder W...

Page 266: ...l Tap Also delete message s on server if you want to delete the message from the server now The selected messages move to the Trash folder and are deleted from your handheld when you empty the trash If you set the preference to automatically empty the trash the messages are deleted when the trash is emptied By default Item to delete Action One message Tap the bullet next to the message s icon Mult...

Page 267: ...sage on the server you cannot retrieve it and view it again later To delete messages before a certain date 1 Tap the Menu icon and then select Delete Old from the Message menu 2 Tap the Folder pick list and select the folder that contains the messages you want to delete 3 Tap the Older than pick list and then tap One Week One Month or Choose Date Displays the current folder for deleting messages ...

Page 268: ...ash folder and takes up space on your handheld To increase memory you should empty the trash regularly If you want to automatically empty the trash you can set a preference to empty the trash immediately or empty any e mail older than a certain number of days To empty the trash 1 Tap the Menu icon and then select Empty Trash from the Message menu NOTE If Auto Empty Mail from Trash is selected in V...

Page 269: ...E Many e mail providers such as Yahoo have size restrictions for mail storage If your mailbox on the server becomes full messages are returned to the senders To have the trash emptied automatically 1 Tap the Menu icon tap Options and then select Preferences 2 Tap Advanced By default Auto Empty Mail from Trash is selected and the time interval is set at Older Than 1 Week 3 Tap the pick list and sel...

Page 270: ... 1 Tap the folders pick list and select the folder you want 2 Tap the icon next to the message you want to mark 3 Tap Mark Read or tap Mark Unread TIP To mark multiple messages tap the bullets next to the messages you want tap the Menu icon and then select Mark Read or Mark Unread 4 For IMAP accounts only Tap Handheld to mark the messages as read or unread on your handheld Tap Both to mark the mes...

Page 271: ...ar typeface for POP accounts on the handheld but you can t connect with the server to change the message state Read messages appear in plain text unread messages appear in bold text Setting preferences for getting and deleting e mail VersaMail Preferences determine how the VersaMail application gets sends and deletes e mail To set e mail preferences 1 Tap the Menu icon tap Options and then select ...

Page 272: ...ecommend periodically deleting messages on the server Download Attachments Causes files attached to e mail to be automatically downloaded to your handheld Attachments that exceed the maximum message size cannot be downloaded See Working with attachments earlier in this chapter for more information Receive Format Enables you to retrieve messages in HTML format or in plain text format If you choose ...

Page 273: ... message and a record already exists for the recipient name you are prompted either to update the e mail address for the recipient or to create a new record for the recipient Synchronizing e mail between the handheld and the desktop IMPORTANT You must have a Windows computer to synchronize e mail between your handheld and your computer To manage your e mail on your desktop as well as on your handh...

Page 274: ...Palm VersaMail HotSync Conduit 1 Click the HotSync Manager icon in the Windows system tray 2 Select Custom 3 Select VersaMail in the Conduit list 4 Click Change 5 Select Synchronize Active Accounts 6 Optional Select the check box Enable Informational Logging if you want the HotSync log to record information such as errors encountered about the conduit during a HotSync operation 7 Optional Select t...

Page 275: ...to synchronize that with the desktop set the synchronization options for the Earthlink account During a HotSync operation the Earthlink account on the handheld and the e mail application specified in the conduit are synchronized To configure an account and set the synchronization options 1 On the VersaMail Configuration For User screen click the plus sign to the left of the account you want to con...

Page 276: ...ption Although Netscape uses SMAPI Netscape is not supported Optional If prompted enter profile and password information for the client you selected IMPORTANT You must select the synchronize check box and select a mail client in order to synchronize the account between your desktop and your handheld Mail Client Action Microsoft Exchange 5 0 or later Select a MAPI profile to access the mail server ...

Page 277: ...n about the incoming POP server the outgoing SMTP server your e mail username your password and your e mail address You can change these settings under Handheld Settings in the conduit see the procedure for setting handheld synchronization settings later in this chapter During the HotSync operation the conduit reads the settings you made If the settings do not exist or all server information is wr...

Page 278: ... in this chapter During the HotSync operation the conduit reads the settings you made If the settings do not exist or all server information is wrong an error is reported in the HotSync log file However if the incoming server IMAP is correct the Inbox is synchronized if the option to synchronize the Inbox is selected If the outgoing server SMTP is correct the Outbox is synchronized send e mail if ...

Page 279: ...20KB In this case the conduit puts the message header body and attachment 2 totaling 41KB on the handheld Attachment 1 is removed because adding it to the message causes the message to exceed the maximum Days To Synchronize Mail Set how many days of e mail between 0 and 999 that e mail should be synchronized A value of 0 synchronizes all e mail in the Inbox during the next HotSync operation For ot...

Page 280: ... check box is unselected meaning that all e mail will be synchronized Download attachments Select whether to download attachments during synchronization By default the check box is selected if unselected only the body text of any message containing an attachment will be downloaded to your handheld during synchronization Send e mail from Outbox Select the check box to send any e mail in the handhel...

Page 281: ... follows Click the name of the folder you want Click in the Synchronize column to the right of the folder name Click the arrow to open the drop down list and click Yes or No to synchronize the folder or not 8 Click OK You can now set synchronization options for your handheld for the selected account ...

Page 282: ...g Palm VersaMail Personal E mail Software 268 To set handheld synchronization settings 1 Under the selected account name click the plus sign to the left of Handheld Settings 2 Click Account Information Click plus sign ...

Page 283: ...ed on your handheld the account information will already be entered If not enter the following NOTE You do not need to fill in these fields if the account is a synchronize only account and the mail client is not Direct POP or Direct IMAP Display Name Enter the name you want to appear on your outgoing messages such as Joe Smith E mail Address Enter the e mail address of the account you are accessin...

Page 284: ...l Server Enter the name of your outgoing SMTP mail server such as smtp mail yahoo com Outgoing Mail Server Port Number The default is 25 the port number most SMTP servers use If you are not sure about the correct port number check with your mail server administrator Whether this account requires ESMTP authentication Select this check box if the outgoing server SMTP requires authentication Check wi...

Page 285: ...he account is active whether the account has been synchronized and if so the last synchronization date the mail client for this account and whether the mail client and or the incoming mail server has been changed since the last HotSync operation The Handheld Settings Overview screen lists the server protocol display name e mail address incoming and outgoing mail server addresses and whether APOP o...

Page 286: ...l you must select the option to use APOP ESMTP or a secure connection on your handheld See Adding APOP to an account Adding ESMTP to an account and Using Secure Sockets Layer SSL later in this chapter for details Mail filters Any mail filters you have configured for a given e mail account on your handheld also apply during the synchronization process For example if you have set filters to accept o...

Page 287: ...t Outlook Configuring Microsoft Outlook Express You can synchronize a VersaMail e mail account with Microsoft Outlook Express 5 5 or 6 0 but you must set Outlook Express as the default e mail handler NOTE Make sure your username and password are set up correctly within Outlook Express To configure Outlook Express 1 In the Control Panel click Internet Options NOTE For Windows XP click Network and I...

Page 288: ...ached files that you are receiving DataViz Documents To Go plug ins enable you to convert attachments using HotSync operations With Documents To Go you can view create and edit Word Excel and PowerPoint attachments on your handheld DataViz Documents To Go version 5 is included on the Palm Desktop software that came with your handheld You must install the software and perform a HotSync operation in...

Page 289: ...the plug in If a plug in is not selected the right column reads Not Selected NOTE The drop down lists in the right column display only the companies currently supplying plug ins for a particular type If more than one company supplies a plug in of a particular type for example Word doc then multiple company names appear on the list If no company is currently supplying a plug in of a particular type...

Page 290: ...ion To select which accounts are synchronized during a HotSync operation 1 Click the HotSync Manager icon in the Windows system tray 2 Select Custom Item Action To deselect a plug in Click the right column next to the plug in type name and then select Not Selected from the drop down list To select a plug in Click the right column next to the plug in type name and then select the name of the compan...

Page 291: ...tions Otherwise the settings apply to the next HotSync operation only 7 Click OK 8 Perform a HotSync operation Synchronize Active Accounts Select this option to include active accounts in the next HotSync operation For an account to be synchronized you must have selected the option Check this box to synchronize this mail account when you perform a HotSync operation Do Nothing Select this option to...

Page 292: ...it When you set up an e mail account you can choose to use a secure connection Secure Sockets Layer or SSL for sending and receiving e mail messages The Palm VersaMail HotSync Conduit supports SSL when synchronizing with an e mail account only if that account uses one of the following desktop e mail applications mail clients Outlook Outlook Express Eudora The conduit does not support SSL for accou...

Page 293: ...es are downloaded to your handheld and in which folder the downloaded messages are stored For example you may want to file e mail about sales meetings in a Sales folder You can create a filter that automates this action so that whenever you receive e mail about sales meetings it is immediately sent to the Sales folder which you created in the filters screen Creating mail filters To create a mail f...

Page 294: ...l NOT containing onlinebroker in the From field should be moved to the Inbox or other folder you designate If you do not create this second filter then only messages containing onlinebroker in the From field are downloaded to your handheld To create a filter 1 From the Inbox or another folder tap the Menu icon 2 Select Options and then select Filters 3 Tap New 4 Enter a short description of the fi...

Page 295: ...at once Before you download e mail be sure to turn on the filters you want and turn off those you don t want To pick list Select the message header field with the information contained in the edit line To From Subject cc Date Size For example you might select Date to download only messages that are less than a certain number of days old Contains pick list Select a filter action Contains Starts wit...

Page 296: ... Synchronize Connected applies a filter to messages downloaded to your handheld over a modem or network connection Synchronize applies a filter to messages downloaded to your handheld during a HotSync operation 4 Tap the filter check boxes to select the filters you want to use for subsequent e mail transactions IMPORTANT If you deselect a filter listed under Connected be sure that the filter is de...

Page 297: ... in the pick lists and revise the text in the edit line Tap OK To delete the filter tap Delete and then tap Yes to confirm the deletion 5 Tap OK Managing mail settings You can configure advanced mail settings such as server information incoming and outgoing mail server options and more for each e mail account To select the account whose settings you want to manage 1 In your Inbox or another folder...

Page 298: ...to manage and then tap OK To change the protocol type 1 In the Server Settings screen tap the Protocol pick list and then tap POP or IMAP 2 Tap OK To change your username or password 1 In the Server Settings screen enter a new username Your username is typically the first part of your e mail address which appears before the symbol All e mail accounts appear in the list ...

Page 299: ...ld to make a connection with your corporate account through a VPN However for your Earthlink account you may want to switch to the Earthlink service which uses an external modem accessory to make a connection with your e mail service provider To do this tap the Always connect using check box and then select Earthlink from the Services pick list Leave this box deselected if you want to use your def...

Page 300: ... pick list and select Address Servers 3 Edit any of the following 4 Tap OK Email address Enter the e mail address of the account you are accessing such as examplename yahoo com Incoming mail server Enter the name of your incoming POP mail server such as pop mail yahoo com Outgoing mail server Enter the name of your outgoing SMTP mail server such as smtp mail yahoo com ...

Page 301: ...t retrieval of unread mail only from the server If you have a POP e mail account the VersaMail application downloads all messages from the server regardless of whether you have read them for example on your desktop or on the web and regardless of whether this check box is selected For IMAP accounts retrieves unread e mail only To get all e mail and not just unread e mail deselect Get unread mail O...

Page 302: ...th your mail server administrator Secure Connection Retrieves incoming mail over a secure Secure Sockets Layer or SSL connection See Using Secure Sockets Layer SSL later in this chapter for information on SSL Leave mail on server POP only Leaves e mail that you receive on the handheld on the server also Use APOP POP only Encrypts your username and password when traveling over the network Some serv...

Page 303: ...if your Deleted Mail folder is called Trash on the server you must enter Trash in this space Sent Mail IMAP only Shows the name of your Sent Mail folder on the server This field is case sensitive and the folder name should be spelled exactly as it is on the server Display Name Enter the name you want to appear on your outgoing messages such as Joe Smith Reply To Address Enter the e mail address th...

Page 304: ...s pick list and select Advanced Outgoing BCC Select the BCC check box to send a blind copy of any e mail message you send to another e mail address The blind copy e mail address is not seen by the other recipients of the message For example if you want a copy of all messages you send from your handheld to be sent to your desktop e mail account enter that e mail address ...

Page 305: ...elect the My server requires authentication ESMTP check box if the outgoing server SMTP requires authentication Check with your system administrator before selecting this option See Adding ESMTP to an account later in this chapter for information If you select this option username and password fields appear These fields are prepopulated based on the account information you entered previously In mo...

Page 306: ...lder screen tap the Menu icon 2 Tap Options 3 Select Mail Servers 4 Tap the Account pick list and select Edit Accounts 5 Tap the name of the account you want to change and then tap OK 6 In the Server Settings screen tap Details 7 Tap the Options pick list and select Advanced Incoming All e mail accounts appear in the list ...

Page 307: ...server If you aren t sure if your ISP or web e mail provider supports ESMTP check with your e mail provider To edit an account and add ESMTP 1 In your Inbox or another folder screen tap the Menu icon 2 Select Options 3 Select Mail Servers 4 Tap the Account pick list and select Edit Accounts 5 Tap the name of the account you want to change and then tap OK All e mail accounts appear in the list ...

Page 308: ...correct however occasionally your authentication username and or password is different from your account username or password Check with your e mail service provider for authentication username and password information If you need to enter new information enter a username and or tap the Password box and enter a password and then tap OK 9 Tap OK Setting advanced account preferences You can set adva...

Page 309: ...connection with the e mail service provider The default setting is 45 seconds To change tap the Timeout field and enter a new value Auto Disconnect Automatically disconnects your remote connections after each command Each command you perform initiates a new call to your ISP This setting is not recommended if you plan to perform multiple e mail transactions in a short amount of time Disconnect on E...

Page 310: ...nother application 1 Go to the new location and tap the Menu icon 2 Tap Edit and select Paste You can also cut or copy text from a Word document that you download as an attachment and view on your handheld You can then paste this text in another part of the Word document another Word document or another application on your handheld To cut copy and paste text from within a Word document 1 Select th...

Page 311: ...ist Inbox Outbox and so on showing list of messages Select all messages Deselect all messages Change display font toggles between large and small font Delete messages from the handheld icon appears only if you have previously selected at least one message Empty the trash icon appears only if you have previously deleted at least one message Reading a message Delete message from the handheld Move me...

Page 312: ... line Subj field Full header Shows the following Sender s name or e mail address From field Subject line Subj field Date message was composed sent or received Date field Size of message including any attachments Size field Recipient s name or e mail address To field Tap header icon to switch to full header Short header shows sender name and message subject only Tap header icon to switch to short h...

Page 313: ... cases your e mail is on your server so you do not need to back up your e mail database from your handheld If you want to make sure you have a current copy of all your e mail you can back up all the e mail databases from the handheld To back up the e mail database 1 Tap the Menu icon tap Options and then select Preferences 2 Tap System 3 Tap Backup ALL Databases to select it NOTE If you don t sele...

Page 314: ...er check box as described in that section After creating the folders continue with the following procedures for synchronizing IMAP folders If there is a folder on the mail server but you need to create it on your handheld see Creating and editing mail folders earlier in this chapter You do not need to select the Also create on server check box as described in that section After creating the folder...

Page 315: ...lect Sync IMAP Folders 4 Select the folders you want to synchronize from the pick list either by tapping the folder name or by using the navigator as follows A connection is made to your e mail service provider to update the server with changes from your handheld and to have your handheld updated with changes from the server Button Action Select If no folder is selected the Select button highlight...

Page 316: ...ntering the name of the outgoing and incoming mail server earlier in this chapter for information on entering the outgoing mail server 2 Set the reply to address to an e mail address from an e mail service provider that supports sending messages over a secure connection for example AT T See Setting outgoing mail options earlier in this chapter for information on entering a reply to address If you ...

Page 317: ...mally appears when you click on the e mail icon for each message Left Deselects the highlighted message Compose New Message N A Up Down In To cc bcc and Subject fields Tabs to the next previous field In message body text Scrolls the text viewed on the text list Select No function Right In To cc bcc and Subject fields Moves to the next character In message body text No function Left In To cc bcc an...

Page 318: ...select the message 5 Press Right to open the pop up menu 6 Press Down to scroll to Delete Message 7 Press Select to delete the message 8 Press Select to confirm that you want to delete the message Keyboard shortcuts in the VersaMail application You may purchase an optional add on keyboard for use with your handheld With this keyboard you can use shortcuts to perform many tasks in various handheld ...

Page 319: ... beyond the basics 305 O Reply to Message P Paste Q Go to Bottom R Preferences S Select All T Go to Top U Undo V Move To W Save to Draft X Cut Y Send Z Deselect All Press hold Mail Get Send ShortCut Feature ...

Page 320: ...Chapter 17 Using Palm VersaMail Personal E mail Software 306 ...

Page 321: ...at you can organize and view them in logical groups Synchronize with your computer using Palm Desktop software and HotSync technology and then listen to voice memos on your computer or send them as e mail attachments Share voice memos with other people when you use the Send or Beam commands Conserve space on your handheld by storing voice memos on expansion cards To open Voice Memo Press the Voice...

Page 322: ...tton To record a voice memo on your handheld 1 Press and hold the Voice Memo application button IMPORTANT Continue holding the Voice Memo application button until you finish recording If you are recording a long voice memo and don t want to continue holding the Voice Memo application button see Pausing and resuming a voice memo recording later in this chapter to make a recording with the onscreen ...

Page 323: ... while recording a voice memo you must use the onscreen controls This section covers how to use the onscreen controls to pause and resume while recording a voice memo To pause and restart while creating a voice memo 1 In the Voice Memo list tap New 2 Optional Tap the category pick list in the upper right corner and select the category in which you want to store the voice memo TIP To automatically ...

Page 324: ... paused NOTE If you use other applications on your handheld while pausing the recording press and release the Voice Memo application button to resume recording later 6 Tap Record A tone sounds to indicate that recording has restarted 7 Tap Stop A tone sounds to indicate that recording has stopped 8 Optional Select the time at the top of the screen and enter a title 9 Tap Done Pause Record Recordin...

Page 325: ...rd party application to back up data stored on an expansion card Additionally you cannot mark voice memos private or attach alarms to voice memos that are stored on an expansion card NOTE Palm works with developers of third party add on applications to ensure the compatibility of these applications with your new Palm handheld Some third party applications however may not have been upgraded to be c...

Page 326: ...for details The voice memo begins to play after a few seconds To start playing immediately tap Play 2 Tap the arrows at the top of the screen to listen to the next or previous voice memo TIP You can also press Right or Left on the navigator to listen to the next or previous voice memo 3 Tap Done To adjust the volume 1 In the V Memo screen tap the Speaker icon 2 Drag the slider or press Up or Down ...

Page 327: ...e memo You can set an alarm for a specific time and date to remind you to follow up on a voice memo To set an alarm for a voice memo 1 Select the voice memo to which you want to assign an alarm 2 Tap the Menu icon 3 Select Options and then select Alarm 4 Tap the Date box 5 Tap the year month and date you want the alarm to sound After you tap the date the Set Alarm dialog box reappears 6 Tap the Ti...

Page 328: ...and return to the current screen An attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm and the reminder message appears again in five minutes When the reminder message reappears the current time appears in the Reminder bar and the voice memo title appears on the screen If you did not title the voice memo the time the voice memo was created appears ...

Page 329: ... Opens a dialog box where you can choose how to send the voice memo You can send the voice memo using Bluetooth communication SMS or the VersaMail application Voice Memo list V Memo screen Preferences Displays the Voice Memo Preferences dialog box where you define the sort order for voice memos the alarm sound deletion confirmation setting and whether to automatically store voice memos on an expan...

Page 330: ...Chapter 18 Using Voice Memo 316 ...

Page 331: ...sses saves and displays web pages IMPORTANT To use Web Browser Pro you must first configure and establish a connection with the Internet such as through a mobile phone For more information on connecting to the Internet using a mobile phone see Setting up a phone connection in Chapter 14 To open Web Browser Pro 1 Tap the Home icon 2 Select All in the Category pick list in the upper right corner of ...

Page 332: ...u to navigate in the browser to refresh pages and to bookmark pages The URL Entry field allows you to quickly enter web page addresses URL stands for uniform resource locator The rest of the screen is devoted to displaying the content of the web page You can perform other actions by tapping items in menus Like in other Palm OS applications when you select the title bar it is replaced by the menu b...

Page 333: ...ters tap the Menu icon tap Edit and then tap Graffiti 2 Help Disconnecting from and connecting to the Internet While you re working with stored information in Web Browser Pro such as saved pages stored versions of pages and so forth you can disconnect from the Internet in order to reduce usage charges You can connect to the Internet again when you need access again To disconnect from the Internet ...

Page 334: ...ack to the pages you already visited by using the Back and Forward icons Return to your home page Visiting a web page You can visit web pages using the Open URL dialog box or using the URL Entry field To visit a web page using the Open URL dialog box 1 Tap the Open URL icon 2 Enter the URL of the web page you want to visit The field in the Open URL dialog box already contains the characters www If...

Page 335: ...ry field Web Browser Pro completes the URL for you For more information on autofill see Enabling or disabling autofill Following a link Many web pages contain links which are text or pictures that when clicked take you to another web page or to another part of the same page Like many other web browsers Web Browser Pro highlights these links by underlining them To follow a link Tap the link Indicat...

Page 336: ...to an earlier page and Right to go forward through the cache Returning to your home page Your home page is the web page that is displayed first every time you start Web Browser Pro No matter where you navigate on the Internet you can always return to your home page quickly and easily To return to your home page Tap the Home Page icon in the Web Browser Pro action bar If you want a different web pa...

Page 337: ...ress of the download 4 When the file download is complete a message is displayed 5 Tap OK If you decide that the download process is taking too long you can stop it To stop a web page from downloading Tap the Stop icon in the Web Browser Pro action bar To stop a file from downloading Tap Cancel in the Download dialog box You can make changes to improve the download speed such as not downloading im...

Page 338: ... Browser Pro accesses the Internet Web Browser Pro lets you know you re looking at old content by displaying a dialog box when you open the web page Tap Yes to view the stored version or force the latest content to be downloaded by tapping Update Content Viewing information about a web page Because of the limited space on the handheld screen sometimes the current web address URL gets truncated To ...

Page 339: ...rd 1 Open the web page where you must enter the password The password field contains the word Unassigned 2 Enter your sign in name in the appropriate field 3 Tap the password field 4 Enter your password and tap OK NOTE Your password is visible only when you enter it 5 The password field now contains the word Assigned Tap the sign in button Enter Go and so forth on the web page to gain access to th...

Page 340: ... Place the cursor where you want the text pasted 2 Tap the Menu icon 3 Tap Edit and then tap Paste To paste text in another application 1 Open the application 2 Place the cursor where you want the text pasted 3 Use the paste option in the application For example in Address Book tap the Menu icon tap Edit and then tap Paste Cut Removes the selected text from a field in a web page or dialog box and ...

Page 341: ... to others if you use the VersaMail application or another application that supports this functionality For more information on the VersaMail application see Chapter 17 To send e mail 1 Tap a mailto link in a web page The e mail application opens and a new e mail message is created The message is already addressed to the mailto address and the subject line may be filled out for you as well 2 Compo...

Page 342: ...If they choose not to accept the URL the beaming process ends 5 While the URL is prepared for beaming a message is displayed 6 While the URL is being beamed a message is displayed When the message closes the URL is finished being beamed to the receiving handheld E mailing a URL You can also e mail the URLs of your favorite web pages to other users To e mail a web page s URL 1 Navigate to the web p...

Page 343: ...r where you stopped In the same way you can bookmark a web page for later reference A bookmark in Web Browser Pro doesn t store the actual page instead it stores a reference to the page s URL Adding a bookmark If you would like to visit the current page again add a bookmark to the Bookmark list To add a bookmark for the current page 1 Do one of the following Tap the Bookmark icon Tap the Menu icon...

Page 344: ...s Up and Down on the navigator to scroll through the list of bookmarks to the bookmark you want to edit 3 Tap Edit 4 Edit the bookmark Tap the Name field and then enter a new name Tap the URL box to change the address Tap the Category pick list to change the category or to create a new category 5 Tap Save A confirmation dialog box appears 6 Tap Yes to confirm your changes 7 Tap Done Deleting a boo...

Page 345: ...ry allocated to storing saved pages To increase or decrease the amount of memory allocated see Changing the size and content of the cache Saving a page To save a web page 1 Open the web page you want to save 2 Tap the Menu icon 3 Tap Save Page in the Page menu 4 Optional Change the page name or category 5 Tap Save Opening a saved page When you open a saved page remember that you re seeing a copy o...

Page 346: ...he Page menu 3 Tap the name of the saved page you want to edit 4 Tap Edit 5 Edit the information about the saved page Tap the Name field and then enter a new name Tap the Category pick list to change the category or to create a new category 6 Tap Save A confirmation dialog box appears 7 Tap Yes 8 Tap Done Shows when you saved the page If you saved it today it shows the time If you saved it before ...

Page 347: ...e Finding web pages you recently visited Using the Back and Forward icons to browse through the pages you recently visited one page at a time can be tedious Instead you can use the History list to view a list of the pages you visited and go directly to any page in that list The History list contains a record of the last 50 pages you have visited and is saved even when you exit Web Browser Pro Retu...

Page 348: ...Changing the size and content of the cache For more information on the Back and Forward icons see Returning to a web page you just visited To clear the History list 1 Tap the Menu icon 2 Tap Options and then tap History 3 Tap Clear A confirmation dialog box appears 4 Tap OK NOTE This action clears only the contents of the History list Your bookmarks and saved pages are not deleted 5 Tap Done Custo...

Page 349: ...bled your changes have no effect To change your home page 1 Tap the Menu icon 2 Tap Options and then tap Preferences 3 Tap Default 4 Do one of the following Enter the address of the new home page Tap Current URL to make the page currently displayed in Web Browser Pro your home page Use the drop down list to choose one of the last five home pages you ve used as your home page 5 Tap OK Tap here to e...

Page 350: ...en tap Display Options 3 Select one of the following items from the Graphics pick list 4 Tap OK No Images All web pages are downloaded without images Low Quality Images are compressed and shown in grayscale rather than color This makes downloading faster but results in reduced image quality Normal Quality Image quality is average This is the default setting and the best compromise between speed an...

Page 351: ...e address phone number and so on By default Web Browser Pro stores the information you entered in these fields The next time you use that order form and type the first few letters in a field Web Browser Pro remembers the last item you entered in that field that started with those letters and fills in the field This also applies to URLs If autofill is enabled when you enter the first few letters of...

Page 352: ...cookies To enable or disable cookies 1 Tap the Menu icon 2 Tap Options and then tap Preferences 3 Tap Advanced 4 In the Accept cookies check box do one of the following To not store cookies tap to remove the checkmark To accept cookies tap to select it 5 Tap OK Enabling or disabling JavaScript Web Browser Pro supports JavaScript code on web pages JavaScript is often used on web pages for interacti...

Page 353: ...to clear the cache each time you exit Web Browser Pro so it starts fresh at the beginning of each session To change the size and content of the cache 1 Tap the Menu icon 2 Tap Options and then tap Preferences 3 Tap Advanced 4 Use one or more of the following options NOTE Remember that your handheld has a limited amount of memory Choose a cache size that lets you store at least a few pages but stil...

Page 354: ...4 Tap the check box next to the following options to enable or disable that option By default these options are disabled that is there are no checks in the check boxes 5 Tap OK Changing Network Preferences Web Browser Pro includes many options you can use to change the way in which you access the network To change Network Preferences 1 Tap the Menu icon 2 Tap Options and then tap Network Ask befor...

Page 355: ...y your system administrator To access a new host server 1 Tap the Menu icon 2 Tap Options and then tap Preferences 3 Tap Advanced 4 Tap the Host Address field 5 Enter the Internet Protocol IP address or host name of the new server NOTE If you enter the IP address of the new server make sure you enter the address exactly including periods 6 Tap OK to save your changes 7 Tap OK Always connect using ...

Page 356: ...Chapter 19 Using Web Browser Pro 342 ...

Page 357: ...ces screen where you can set the time and date for all the applications on your handheld Set an alarm Set Daylight Saving options To open World Clock 1 Tap the Home icon 2 Select the World Clock icon TIP You can also open World Clock by tapping the Clock icon in the upper left corner of the Graffiti 2 writing area and then tapping Go to Clock or when your handheld is off you can press Select on th...

Page 358: ... and time for the primary location Keep in mind that the primary location settings are also your system date and time and that these settings are used by all the applications on your handheld The primary Location settings also appear in the Date Time Preferences screen Similarly if you change the settings in the Date Time Preferences screen those settings become your system date and time and also ...

Page 359: ...s not appear in the list see Adding a location later in this chapter to create a new location 3 Tap OK To set the date 1 Tap Set Date Time 2 Tap the Set Date box 3 Tap the arrows to select the current year 4 Tap the current month 5 Tap the current date 6 Tap Done To set the time 1 Tap Set Date Time 2 Tap the Set Time box Tap to set date Tap arrows to select year Tap to select month Tap to select d...

Page 360: ...cation unchanged To change the primary location 1 Tap the pick list next to the current primary location 2 Tap the location you want to use as the new primary location If the new location is in another time zone World Clock automatically updates the date and time in all the applications on your handheld Setting the secondary locations The secondary locations display the date and time in two locati...

Page 361: ...he list When you add a location the default Time Zone and Daylight Saving settings are usually correct However you can adjust these settings if necessary When the Daylight Saving options are active the time change automatically occurs at 1 00 AM on the selected start and end dates To add a location 1 Tap a Location pick list 2 Select Edit List 3 Tap Add 4 Select a location that is in the same time...

Page 362: ...hen daylight saving begins within the selected month 6 Tap the Day pick list 7 Select the day of the week when daylight saving begins within the selected week 8 Tap OK 9 Tap the End box and repeat steps 3 through 8 to select when daylight saving ends 10 Tap OK Modifying a location If you add a location and later realize you did not use the correct settings you can modify the location To modify a l...

Page 363: ...ocation To remove a location 1 Tap a Location pick list 2 Select Edit List 3 Select the location you want to remove 4 Tap Remove 5 Tap OK to confirm the deletion 6 Tap Done Setting an alarm In addition to setting and displaying the date and time World Clock also provides a convenient travel alarm feature You can set an alarm to sound during the next 24 hour period To set an alarm 1 Tap the box nex...

Page 364: ...are shown here for your reference and World Clock features that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about choosing menu commands Options menu Display Options Opens a dialog box where you can choose which information appears on the World Clock screen Show Multiple Locations Activates the secondary location displays When it is sele...

Page 365: ...on Indirect methods include using a modem or network HotSync technology Selecting HotSync setup options You can choose when HotSync Manager will run If necessary you can adjust the local and modem HotSync settings as well To set the HotSync options on a Windows computer 1 Click the HotSync icon in the Windows system tray bottom right corner of the taskbar If you do not see the HotSync icon you nee...

Page 366: ...m your handheld With this option the HotSync Manager synchronizes data even when Palm Desktop software is not running Available only when the Palm Desktop software is running Starts HotSync Manager and monitors requests automatically when you open Palm Desktop software Manual Monitors requests only when you select HotSync Manager from the Start menu Serial Port Identifies the port that HotSync Man...

Page 367: ...pares your Mac computer to synchronize with your handheld By default the transport monitor is enabled listen on USB and PalmConnect whenever you start your computer If you are using Mac OS 9 1 and the optional serial HotSync cradle cable and you use the same serial port for other devices besides the HotSync cradle cable disable the transport monitor and then enable it manually only when you connec...

Page 368: ... window Customizing HotSync application settings For each application you can define a set of options that determines how records are handled during synchronization These options are called a conduit By default a HotSync operation synchronizes all files between the handheld and Palm Desktop software In general you should leave the settings to synchronize all files The only reason you might want to...

Page 369: ...an application in the Conduit list 5 Click Change 6 For each application click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set As Defau...

Page 370: ...t Settings 6 For each application click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the def...

Page 371: ... you may want to create a user profile See Creating a user profile later in this chapter before performing the following steps IMPORTANT You must perform your first HotSync operation with a local direct connection or with infrared communication rather than with a modem or network The following steps assume that you have already installed Palm Desktop software If you have not installed this softwar...

Page 372: ...e a unique name To prevent loss of a user s records never try to synchronize more than one handheld to the same user name The HotSync Progress dialog box appears and synchronization begins 4 Wait for a message on your handheld indicating that the process is complete After the HotSync process is complete you can remove your handheld from the cradle cable Gently tilt your handheld forward in the cra...

Page 373: ...n change users by selecting a new name in the pop up menu Each subsequent time you perform a HotSync operation HotSync Manager reads the user name from your handheld and synchronizes the data in the folder of the same name Be sure you select the correct user name from the User pop up menu before entering data on Palm Desktop or performing a HotSync operation If you are a system administrator prepa...

Page 374: ...the HotSync cradle cable 2 Make sure that HotSync Manager is enabled Double click the HotSync Manager icon in the Palm folder Click the HotSync Controls tab and make sure the Enabled option is selected 3 Press the HotSync button on the cradle cable The HotSync Progress dialog box appears followed by the Select User dialog box ...

Page 375: ... t need your cradle cable However you must have a computer that s equipped with an IR port and that supports the IrCOMM implementation of the Infrared Data Association IrDA standards This is especially useful if you travel with an infrared enabled laptop You simply enable infrared communication on your laptop and handheld and follow the steps in Performing an IR HotSync operation later in this sec...

Page 376: ... HotSync Manager for infrared communication on a Windows computer Click the HotSync Manager icon in the Windows system tray and make sure that Infrared is selected If you have an Infrared option on the HotSync Manager menu and that option is selected skip to Performing an IR HotSync operation If you do not have an Infrared option on the HotSync Manager menu complete the following steps a Make sure...

Page 377: ...ter 1 Double click the HotSync Manager icon in the Palm folder 2 In the HotSync Controls tab select Enabled 3 Click the Connection Settings tab 4 Select the On check box next to IR port 5 Close the HotSync Software Setup window Performing an IR HotSync operation After you complete the steps to prepare for performing an IR HotSync operation it s easy to perform the actual operation To perform an IR...

Page 378: ...c Manager icon in the Windows system tray and select Local USB if it is not already selected To return to local Serial cradle cable HotSync operations on a Windows computer 1 If necessary connect the cradle cable to the port of the computer you use for HotSync operations 2 Click the HotSync Manager icon in the Windows system tray 3 Select Setup and then click Local 4 Select the COM port where your...

Page 379: ...th the modem A modem connected to your handheld A configuration for the kind of modem connection you want to make See Connection Preferences in Chapter 22 for more information Preparing your computer for a modem HotSync operation There are a few steps you must perform to prepare your computer for a modem HotSync operation Be sure to perform these steps before you leave your office so that your com...

Page 380: ...tSync Controls tab and enable the Transport Monitor if it is not already enabled Serial Port Identifies the port for the modem If you are unsure of the port assignment look at the Modem Properties in the Windows Control Panel Speed Determines the speed at which data is transferred Try the As Fast As Possible rate first and adjust downward if you experience problems This setting allows your handhel...

Page 381: ...re a few steps you must perform to prepare your handheld for a modem HotSync operation To prepare your handheld for a modem HotSync operation 1 Tap the Home icon 2 Select the HotSync icon 3 Tap Modem Modem Identifies the type of modem connected to your computer If your modem does not appear on the list use the Hayes Basic setting or select Custom to enter a command string Refer to the manual that ...

Page 382: ...ations later in this chapter 6 Enter the telephone number to access the modem connected to your computer 7 If necessary enter a dial prefix such as 9 to access an outside line and then tap the Dial Prefix check box TIP You can enter a comma in the field to introduce a pause in the dialing sequence Each comma equals a two second pause 8 If the phone line you re using for the handheld has Call Waiti...

Page 383: ...ons that you do not want to synchronize during a modem HotSync operation The default setting is to synchronize all files Applications that do not have a database such as games do not synchronize even if you select the item in the Conduit Setup dialog box 6 Tap OK Performing a modem HotSync operation After you prepare your computer and your handheld and select your Conduit Setup options you are rea...

Page 384: ...eparing your computer for a Bluetooth HotSync operation There are a few steps you must perform to prepare your computer for a Bluetooth HotSync operation To prepare your Windows computer for a Bluetooth HotSync operation 1 Use the Bluetooth setup software on your computer to open or create a virtual serial port for Bluetooth communication See the documentation included with your computer for instr...

Page 385: ... and select the On check box next to bluetooth pda sync port 4 Close the HotSync Software Setup window Preparing your handheld for a Bluetooth HotSync operation There are a few steps you must perform to prepare your handheld for a Bluetooth HotSync operation To prepare your handheld for a Bluetooth HotSync operation 1 Create a trusted pair with your computer See Adding trusted devices in Chapter 2...

Page 386: ...advantage of the LAN and WAN connectivity available in many office environments Network HotSync technology enables you to perform a HotSync operation by using Bluetooth technology or an 802 11 accessory to make a wireless connection to a network by dialing in to a network or by using a cradle cable that is connected to any computer on your LAN or WAN provided that the computer connected to the cra...

Page 387: ...cting to your company s dial in server network modem is included with Palm Desktop software and handheld software You need to activate the feature however on both Palm Desktop software and your handheld To prepare your Windows computer for a network HotSync operation 1 Click the HotSync Manager icon in the Windows system tray 2 From the HotSync Manager menu select Network 3 From the HotSync Manage...

Page 388: ...formation your handheld can locate your computer when you perform a HotSync operation over the network To prepare your handheld for a network HotSync operation 1 Tap the Home icon 2 Select the HotSync icon 3 Tap the Menu icon 4 Select Modem Sync Prefs on the Options menu 5 Tap Network 6 Tap OK 7 Tap Select Service NOTE See Network Preferences in Chapter 22 for information on creating a network or ...

Page 389: ...ions you are ready to perform a network HotSync operation To perform a network HotSync operation Tap the modem HotSync icon to begin the operation Using File Link The File Link feature enables you to import Address Book and Memo Pad information onto your handheld from a separate external file such as a company phone list HotSync Manager stores the data in a separate category on your Palm Desktop s...

Page 390: ...e user name The handheld acquires a unique user name when the new user performs his or her first local HotSync operation For example suppose a sales organization wants to distribute two dozen handhelds that all have a common company phone list a set of memos and several key applications A user profile can be created to install the common data before the handhelds are distributed to the employees w...

Page 391: ...r profile on a Mac computer 1 Open Palm Desktop software 2 From the User pop up menu select Edit Users 3 Click New Profile 4 Enter a unique name for the profile and click OK 5 Close the Users window 6 From the User pop up menu select the new profile 7 Create the data for the profile such as a company phone list 8 From the HotSync menu select Conduit Settings 9 Select the conduit settings for the p...

Page 392: ...nt to load on the handheld and click OK 5 Click Yes to transfer all the profile data to the handheld The next time you perform a HotSync operation Palm Desktop software prompts you to assign a user name to the handheld To use a profile for a first time HotSync operation on a Mac computer 1 Connect the new handheld to the HotSync cradle cable 2 Press the HotSync button on the cradle cable 3 Select ...

Page 393: ...try default and the formats for times dates calendar and numbers Graffiti 2 Select alternate strokes for selected Graffiti 2 characters Power Set these features auto shutoff interval Stay on in cradle Beam receive Power on when opened and Power off when closed Sounds Alerts Select system game and alarm options from three profiles Custom Silent and All Off Writing Area Enable and disable Writing Ar...

Page 394: ...f the Preferences screen you want to view TIP You can also press Left Right Up and Down on the navigator to highlight a Preferences screen name and then press Select on the navigator to open that Preferences screen Buttons Assign an application to the Favorites icon Reassign various applications to the following the application buttons on the front and side panels of your handheld the HotSync butt...

Page 395: ...r details To set the location 1 From the General Preferences list select Date Time 2 Tap the Location pick list and select the location you want to use as your primary location The location you select should be a large city in the same time zone as the one where you live If an appropriate choice does not appear in the list see Adding a location in Chapter 20 to create a new location 3 Tap Done Whe...

Page 396: ...der Adding a location in Chapter 20 to select the time zone and daylight saving time settings 7 Tap Done Digitizer Preferences The Digitizer Preferences screen opens the digitizer calibration screen This is the same screen that appears when you start your handheld for the first time You can recalibrate your screen after a hard reset or if your digitizer drifts You may need to repeat this process a...

Page 397: ...st select Formats 2 Tap the country name pick list 3 Select the setting you want to use 4 Tap Done Time date week start and numbers formats The Time setting defines the format for the time of day The time format that you select appears in all applications on your handheld To select the time date week start and numbers format 1 From the General Preferences list select Formats 2 Tap the Time pick li...

Page 398: ...rom the General Preferences list select Graffiti 2 2 Tap the letter you want to change 3 Tap the check box to activate the alternate stroke 4 Tap Done 5 Repeat steps 2 through 4 for other letters 6 Tap Done Power Preferences The Power Preferences screen enables you to set power consumption options You can control when your handheld turns on or automatically turns off and whether to receive beamed ...

Page 399: ... remains on when it is in the cradle cable and is connected to a power source To change the cradle cable setting 1 From the General Preferences list select Power 2 Tap the Stay on in Cradle pick list 3 Select Off to turn off your handheld when it is in the cradle cable 4 Tap Done Beam Receive You can choose to turn off the Beam Receive feature This prohibits anyone from beaming information to your...

Page 400: ... connect a headset to your handheld the external speaker is automatically silenced the Sounds Alerts settings are maintained and all volume levels are automatically adjusted for use with a headset To select a profile 1 From the General Preferences list select Sound Alerts 2 Tap the Custom Silent or All Off profile box TIP You can also press Right or Left on the navigator to select a profile box 3 ...

Page 401: ...st and select the sound level 5 Tap the Alarm Sound pick list and select the sound level 6 Tap Done The Game Sound setting works only with games that are programmed to respond to this setting Older games typically do not respond to this setting Alarm LED and Alarm Vibrate settings You can set alarms in Date Book World Clock Note Pad and Voice Memo to remind yourself of important meetings or notes ...

Page 402: ...nywhere on the right side of the screen and write capital letters across the imaginary division line in the middle of the screen You access buttons and other controls that appear on the screen by tapping and holding the control until it activates To turn Writing Area Preferences on and off 1 From the General Preferences list select Writing Area 2 Tap On or Off 3 If you selected On in the previous ...

Page 403: ...avigator to highlight a Preferences screen name and then press Select on the navigator to open that Preferences screen Bluetooth Preferences When another Bluetooth device is within range typically 10 meters or approximately 30 feet of your handheld you can connect your handheld with Bluetooth devices such as Mobile phones Computers LAN access points Palm OS handhelds The Bluetooth Preferences scre...

Page 404: ...communication 1 From the Communications Preferences list select Bluetooth 2 Tap the Bluetooth pick list and select On NOTE Switching Bluetooth On and Off may take several seconds Please wait before continuing to step 3 below 3 Tap Done Assigning a Bluetooth device name The Bluetooth device name is similar to wearing a name tag The name you assign to your handheld identifies you to other Bluetooth ...

Page 405: ... bolt a security chain and disabling the door bell When Bluetooth is off you cannot access the Discoverable setting See Turning Bluetooth communication on and off earlier in this chapter for instructions on turning Bluetooth communication on and off Bluetooth On and Discoverable No When your handheld and Bluetooth are on and the Discoverable setting is set to No you can receive connections only fr...

Page 406: ...his setting is enabled you can receive requested information when your handheld is off and then review it later You can allow wakeup at any time during specific hours of the day or not at all By default your handheld is set to not wake up For another Bluetooth device or application to wake up your handheld the application must remember your device name The BlueBoard and BlueChat applications on th...

Page 407: ... specific hours 1 From the Communications Preferences list select Bluetooth 2 Tap the Allow Wakeup pick list 3 Select Scheduled 4 Tap the hours box 5 Tap the From box select the start time and then tap OK 6 Tap the Until box select the end time and then tap OK 7 Tap the Days boxes to select the days when you want the wakeup feature to be active 8 Tap OK 9 Tap Done Allow Wakeup pick list Hours box ...

Page 408: ... device without a recognized passkey attempts to communicate with your handheld it goes through the discovery and authentication process and you can choose to accept or reject the communication To add a trusted device 1 From the Communications Preferences list select Bluetooth 2 Tap Trusted Devices 3 Tap Add Device The discovery process begins and the discovery screens appear 4 When the Discovery ...

Page 409: ...t use the same passkey for both the device and your handheld Many phones also require you to put the phone into a mode where it can accept a key exchange for bonding in a trusted pair See the documentation included with your phone for information 7 Tap OK 8 Tap Done to return to the Bluetooth Preferences screen 9 Tap Done again To view details about a trusted device 1 From the Communications Prefe...

Page 410: ...o the Trusted Devices screen 6 Tap Done again to return to the Bluetooth Preferences screen 7 Tap Done again To delete a trusted device 1 From the Communications Preferences list select Bluetooth 2 Tap Trusted Devices 3 Select the device you want to delete 4 Tap Details 5 Tap Delete Device ...

Page 411: ...onnections There are several ways you can make Bluetooth connections The method you use determines the types of devices your handheld can discover The following methods enable you to discover the types of Bluetooth devices that are within range Using an Internet application Access the Internet using Palm Web Browser Pro See Chapter 19 for details Using the Send command Connect to a Palm OS handhel...

Page 412: ...on the list If you have this modem you need only to specify the phone setup and network connection if required to complete the configuration You can also create custom configurations which include the following Phone to Bluetooth A connection between your handheld and a Bluetooth phone TIP For Global System for Mobile Communications GSM phones use Phone Link to quickly establish a connection with ...

Page 413: ...our desktop computer to synchronize with your Desktop application To edit the IR to Phone connection 1 From the Communications Preferences list select Connection 2 Select the IR to GSM Phone connection 3 Tap Edit Modem to Universal connector A cable connection between your handheld s universal connector and a modem for dialing in to a modem that is part of your computer or laptop PC to Infrared A ...

Page 414: ...SM mobile phones See Connecting to non GSM phones later in this chapter for information on connecting to other mobile phones TIP For Global System for Mobile Communications GSM phones use Phone Link to quickly establish a connection with a Bluetooth GSM phone For more information see Chapter 14 Computers LAN access points High speed wireless data networks such as a General Packet Radio Service GPR...

Page 415: ...st select Connection 2 Tap New 3 Enter a name for the connection such as BT to LAN 4 Tap the Connect to pick list and select Local Network 5 Tap the Via pick list and select Bluetooth 6 Make sure the network access point is ready to accept a Bluetooth connection NOTE See the documentation included with the network access point device for information on how to prepare it to accept a Bluetooth conne...

Page 416: ...n GSM phone enabled with Bluetooth technology you can connect with the phone from your handheld to access the Internet and use Internet based applications such as e mail or a web browser To access the Internet and use Internet based applications you must subscribe to data services from your mobile phone carrier and must also have an Internet access account These services are not included with your...

Page 417: ...tails Network Preferences You can use your handheld s Bluetooth technology and the software that is included in the handheld operating system to connect with Internet service providers ISPs or dial in remote access servers using a mobile phone or optional modem accessory Your mobile phone must be equipped with one of the following an IR port Bluetooth technology or a serial cable that connects to ...

Page 418: ...ur new Palm handheld If you suspect that a third party application is adversely affecting the operation of your handheld contact the developer of the application The Network Preferences settings give you the ability to connect to your ISP or dial in server with applications that support viewing the transmitted data Visit the web site www palm com intl for information on third party applications th...

Page 419: ...ect the predefined network service profile you want to duplicate 4 Tap the Menu icon 5 Select Service and then select Duplicate A copy of the network service profile is added to the Service pick list Entering a user name The User Name setting identifies the name you use when you log into your ISP or your dial in server Although this field can contain multiple lines of text only two lines appear on...

Page 420: ...ord your handheld displays the word Prompt in this field and asks you to enter a password during the login procedure If you are concerned about security select the Prompt option If you enter a password your handheld displays the word Assigned in this field and does not prompt you to enter a password during the login procedure To enter a password 1 From the Communications Preferences list select Ne...

Page 421: ...u want to use 4 Tap Done Adding telephone settings The Phone field enables you to store the telephone number you use to connect with your ISP or dial in server You can also define a prefix disable Call Waiting and give special instructions for using a calling card To enter your server phone number 1 From the Communications Preferences list select Network 2 Tap the Phone box 3 Enter the phone numbe...

Page 422: ...select it 4 Enter the prefix 5 Tap OK 6 Tap Done Disabling Call Waiting Call Waiting can cause your session to terminate if you receive a call while you are connected If your telephone has Call Waiting you need to disable this feature before logging into your ISP or dial in server To disable Call Waiting 1 From the Communications Preferences list select Network 2 Tap the Phone box 3 Tap the Disabl...

Page 423: ...ompensate for this delay Each comma delays transmission of your calling card number for two seconds To use a calling card 1 From the Communications Preferences list select Network 2 Tap the Phone box 3 Tap the Use calling card check box to select it 4 Enter your calling card number on the Use calling card line NOTE The Phone Setup dialog box works correctly for AT T and Sprint long distance servic...

Page 424: ...c areas In some cases there may be a fee to use a LAN access point To access a LAN access point from your handheld you must set your Network Preferences as described in the sections that follow Accessing the Internet with a Bluetooth phone or LAN access point With your handheld s built in Bluetooth technology you can connect to the Internet using a Bluetooth mobile phone or a LAN access point To c...

Page 425: ...lect a connection to a Bluetooth GSM phone a high speed wireless data network or a LAN access points for which you have already created a trusted pair The Connection name is based on the model of your phone if you used Phone Link to create the connection or the name you assigned to the high speed wireless data network or LAN access point connection when you created it 5 If you selected a Bluetooth...

Page 426: ...ndheld 412 To enter an INIT string for a high speed wireless data network connection 1 After completing step 5 in the preceding procedure tap Details 2 Tap Script 3 Tap End to expand the pick list and then tap Send Tap here to send INIT string ...

Page 427: ...ust switch your phone to a standard non GPRS phone connection and access the Internet using your ISP You can do this only if you have previously created a standard connection with your phone For instructions on creating a standard connection see Setting up a phone connection in Chapter 14 Adding detailed information to a network service profile If you are using one of the predefined network servic...

Page 428: ...you are identifying a specific server that handles the translation services Each IP address has four sections separated by periods In the Details dialog box you enter each section separately Each section of an IP address is made up of a number from 0 to 255 numbers are the only allowable characters in this field Ask your ISP or system administrator for the correct primary or secondary DNS IP addre...

Page 429: ...ally assign a temporary IP address when clients log in You can use the IP Address field to indicate whether your network provides automatic dynamic temporary IP addressing If your IP address is permanently assigned you need to get that information from your system administrator If you are not sure select Automatic To identify dynamic IP addressing Tap the IP Address check box to select it To enter...

Page 430: ...place to establish a connection between your handheld and the corporate servers You can create login scripts in two ways In a text editor on your desktop computer in which you create a file with the extension PNC which you then install on your handheld using the Install Tool This method is not available to Mac computer users In the Login Script dialog box on your handheld accessed from the Details...

Page 431: ... your handheld This command takes two arguments separated by a vertical bar on the input line Send Transmits specific characters to the TCP IP server to which you are connecting Send CR Transmits a carriage return or line feed LF character to the TCP IP server to which you are connecting Send User ID Transmits the user ID information entered in the User ID field of the Network Preferences screen S...

Page 432: ...eturn control to a login script after it terminates Created using a development environment that supports Palm OS software such as Metrowerks CodeWarrior for Palm Platform For additional information on creating plug in applications send e mail to Palm Developer Support at devsupp palm com Deleting a network service profile There is only one way to delete a network service profile Use the Delete co...

Page 433: ...play the expanded Service Connection Progress messages These messages describe the current stage of the login procedure Press Down on the navigator at any point during login to display these messages Viewing the Network Log If viewing the expanded Service Connection Progress messages does not give you enough information to find out why you cannot connect to your ISP or dial in server take a look a...

Page 434: ... a GSM mobile phone sold separately To use this feature you must first install the appropriate files for your carrier and phone For more information see Chapter 14 To set Phone Preferences 1 From the Communications Preferences list select Phone 2 Tap the Connection pick list 3 Select the appropriate connection for your phone If you do not see a connection for your phone see Setting up a phone conn...

Page 435: ...ide of the handheld Preferences is assigned to the Favorite icon by default But if you use Memo Pad more frequently you can assign Memo Pad to the icon so that you don t have to scroll through the Applications Launcher whenever you want to use Memo Pad Any changes you make in the Buttons Preferences screen become effective immediately you do not have to change to a different screen or application ...

Page 436: ...een pen stroke By default the full screen pen stroke activates Graffiti 2 Help To change the pen preferences 1 From the Personal Preferences list select Buttons 2 Tap More 3 Tap the pick list and select one of the following settings for the full screen pen stroke Brightness Opens the brightness control dialog box Keyboard Opens the onscreen keyboard for entering text characters Graffiti 2 Help Ope...

Page 437: ...l Preferences list select Buttons 2 Tap More 3 Tap HotSync 4 Tap the pick list next to the button you want to assign 5 Select the application that you want to assign to each button The default setting for each button is the HotSync setting which means that the cradle cable and optional modem accessories perform their normal HotSync functions 6 Tap OK twice to return to the Buttons Preferences scre...

Page 438: ...creen enables you to update the name company name phone number or any other information that you want to associate with your handheld This information could help someone contact you if you ever lose your handheld and there is sufficient battery power to turn it on By default the Owner Preferences screen contains the information that you supplied when you installed the Palm Desktop software and set...

Page 439: ...ttom of the screen 3 Tap Done To unlock the Owner Preferences screen 1 From the Personal Preferences list select Owner 2 Tap Unlock 3 Enter the password that you defined in Security Preferences 4 Tap OK 5 Tap Done Security Preferences Your handheld comes with a security feature so that unauthorized users cannot view the entries that you want to protect Use the security feature to do the following ...

Page 440: ...irst login attempt and for a limited amount of time You can set the amount of time you need to enter the quick password To assign a password 1 From the Personal Preferences list select Security 2 Tap the Password box 3 Enter a password 4 Enter a hint to help you remember your password if you forget it This is optional 5 Enter a quick password This is optional 6 Tap OK 7 Enter the same password a s...

Page 441: ...OK To remove the password tap Unassign 6 Tap Done Masking your password entry Masking your password entry secures your password against accidental viewing by another person The password only shows asterisks as you are entering the characters To mask your password entry 1 From the Personal Preferences list select Security 2 From the Options menu select Security Options Tap here ...

Page 442: ...ate your personal preference After the delay limit has been reached you must enter the full password For more information about the quick password see Changing or deleting a password earlier in this chapter To set the quick password delay time limit 1 From the Personal Preferences list select Security 2 Tap the check box for Quick password delay time limit 3 Tap OK NOTE Turn off and then turn on y...

Page 443: ...omatically or you can lock it manually Locking your handheld automatically You can set your handheld to lock automatically when any one of the following occurs When you turn off the power At a time you specify After a period of inactivity you specify To set your handheld to lock when you turn it off 1 Tap the Auto Lock Handheld box 2 Enter your password 3 Select On power off 4 Tap OK NOTE Turn off...

Page 444: ...eld box 2 Enter your password 3 Select At a preset time and then use the arrows to set the time 4 Tap OK NOTE Turn off and then turn on your handheld to enable this change To set your handheld to lock after a period of inactivity 1 Tap the Auto Lock Handheld box 2 Enter your password Tap here Select At a preset time Tap here ...

Page 445: ... remember the password If you still cannot remember the password you must perform a hard reset to resume using your handheld Performing a hard reset deletes all the records in your handheld however you can restore all synchronized data at the next HotSync operation See Performing a hard reset in Appendix A for more information Locking your handheld manually You can turn off and lock your handheld ...

Page 446: ...es your private entries the next time you perform a HotSync operation but it does not restore the password If you locked your handheld you must enter the exact password to reactivate your handheld If you forget the password your handheld will present the hint you have entered to help you remember the password If you still cannot remember the password you must perform a hard reset to resume using y...

Page 447: ...lders in the same position they would appear if they were not masked and are marked with a lock icon Hidden records disappear completely from the screen If you define a password for your handheld you must enter it to display private records To hide all private records 1 From the Personal Preferences list select Security 2 Tap the Current Privacy pick list and select Hide Private Records 3 Tap OK t...

Page 448: ... to mask private records 4 Tap Done To display all private records 1 From the Personal Preferences list select Security 2 Do one of the following Tap the Current Privacy pick list and select Show Private Records If you do not have a password hidden and masked records become visible If you have a password the Show Private Records dialog box appears Go to step 3 3 Enter your password and then tap OK...

Page 449: ... OK To make a record private 1 Display the entry that you want to make private 2 Tap Details 3 Tap the Private check box 4 Tap OK Hiding or masking your private records automatically You can set your handheld to automatically hide or mask your private records when any one of the following occur When you turn off the power At a time you specify After a period of inactivity you specify To hide or ma...

Page 450: ...Mask Private Records or Hide Public Records 3 Tap When box 4 Select On power off 5 Tap OK NOTE Turn off and then turn on your handheld to enable this change To automatically hide or mask records at a preset time 1 Select Automatic Select to mask or hide records Tap box Select On power off Select Automatic ...

Page 451: ...s 3 Tap When box 4 Select At a preset time and then use the arrows to set the time 5 Tap OK NOTE Turn off and then turn on your handheld to enable this change To automatically hide or mask your records after a period of inactivity 1 Select Automatic Select to mask or hide records Tap box Select At a preset time Select Automatic ...

Page 452: ...dheld locks The more applications and data that are selected the longer the encryption process When you unlock the handheld and enter a valid password the encrypted data is decrypted The more applications and data that are selected for encryption the longer the decryption process To encrypt your data when the handheld locks 1 From the Personal Preferences list select Security 2 Tap the Menu icon 3...

Page 453: ...ose Applications button 7 Select the applications whose data you want to encrypt and tap OK 8 If you want to encrypt only private records select Encrypt private records only 9 Tap the Encryption type pick list and select a type 10 Tap OK Tap pick list and select Encryption Select encryption type ...

Page 454: ... want to change the current character tap and drag the stylus to select the character and type the new character ShortCuts Preferences The ShortCuts Preferences screen enables you to define abbreviations for entering text with Graffiti 2 strokes This section describes how to create edit and delete a ShortCut Creating a ShortCut You can create a ShortCut for any words letters or numbers All ShortCu...

Page 455: ...ace automatically follows the ShortCut text 5 Tap OK To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode 6 Tap Done Editing a ShortCut After you create a ShortCut you can modify it at any time To edit a ShortCut 1 From the Personal Preferences list s...

Page 456: ...442 Deleting a ShortCut If you no longer need a ShortCut you can delete it from the list of ShortCuts To delete a ShortCut 1 From the Personal Preferences list select Shortcuts 2 Select the ShortCut you want to delete 3 Tap Delete 4 Tap Yes 5 Tap Done ...

Page 457: ...and should not be exposed to rain or moisture Under extreme conditions water may enter the circuitry through the front panel buttons In general treat your handheld as you would a pocket calculator or other small electronic instrument Take care not to drop your handheld or subject it to any strong impact Do not carry your handheld in your back pocket if you sit on it you may damage it Protect your ...

Page 458: ...nc operation to back up your data then leave your handheld in the cradle cable to recharge the unit This helps prevent accidental data loss If the battery drains to the point where your handheld does not operate it stores your data safely for about a week In this case there is enough residual energy in the battery to store the data but not enough to turn on your handheld If your handheld does not ...

Page 459: ...t a sharp tip to gently press the reset button inside the hole on the back panel of your handheld Performing a hard reset With a hard reset all records and entries stored in your handheld are erased Never perform a hard reset unless a soft reset does not solve your problem NOTE You can restore any data previously synchronized with your computer during the next HotSync operation To perform a hard r...

Page 460: ...ndows system tray bottom right corner of the taskbar You can also click the HotSync command on the Palm Desktop software menu bar 2 From the HotSync Manager menu select Custom 3 Select the appropriate user name from the list 4 Select an application in the Conduit list 5 Click Change 6 Select Desktop overwrites handheld for each conduit Changing the HotSync setting from the default affects only the...

Page 461: ...ings 6 Click Macintosh overwrites handheld for each conduit Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used for HotSync operations 7 Click OK 8 Repeat steps 4 through 6 to ch...

Page 462: ...Appendix A Maintaining Your Handheld 448 ...

Page 463: ...ion folder on your installation CD The Palm Knowledge Library accessible at www palm com intl in the Support section The most recent Palm Tungsten T2 handheld HelpNotes on your regional web site If you are still having problems contact Technical Support or go to www palm com support globalsuppoort NOTE Palm works with developers of third party add on applications to ensure the compatibility of the...

Page 464: ... I cannot install Palm Desktop software on my Mac computer Try the following 1 Disable any virus scanning software on your computer 2 Quit any open applications 3 Make sure your computer has at least 50MB of disk space available 4 Uninstall and then reinstall Palm Desktop software My files didn t install during a HotSync operation If files do not install after you perform a HotSync operation the f...

Page 465: ...nless a soft reset does not solve your problem You can restore any data previously synchronized with your computer during the next HotSync operation I get a warning message telling me my handheld memory is full Purge records from Date Book and To Do List This deletes To Do List items and past Date Book events from the memory of your handheld See Purging records in Chapter 4 You must perform a HotS...

Page 466: ...ure Calibrate the screen See Digitizer Preferences in Chapter 22 When I tap the Menu icon nothing happens Not all applications or screens have menus Try changing to a different application I can t get my handheld to recognize my handwriting For your handheld to recognize handwriting input with the stylus you need to use Graffiti 2 writing See Using Graffiti 2 writing to enter data in Chapter 3 Mak...

Page 467: ...o view your memos notes or voice memos alphabetically on Palm Desktop software and then perform a HotSync operation the memos on your handheld still appear in the order defined in the Preferences setting In other words the sort settings you use with Palm Desktop software are not transferred to your handheld I created an event in Date Book but it doesn t appear in the Week View If you have two or m...

Page 468: ...on I cannot perform a HotSync operation What should I check to make sure I m doing it correctly Make sure the HotSync cradle cable is connected securely On a Windows computer try these steps 1 Check the Windows system tray to make sure the HotSync Manager is running If it is not click Start on the Windows taskbar and then select Programs Navigate to the Palm Desktop software program group and sele...

Page 469: ...lick the HotSync Manager and select Custom Check that the correct conduit is active On a Mac computer double click the HotSync Manager icon From the HotSync menu select Conduit Settings Select your user name from the User pop up menu and check that the correct conduit is active I am using Outlook as my PIM but I cannot do a HotSync operation Click the HotSync Manager and select Custom Check that t...

Page 470: ...etup dialog box It should be set to the port where you connected the HotSync cradle cable If you are using the serial cradle cable try a lower baud rate setting on the Local tab in the Setup dialog box If you are using the serial cradle cable make sure you aren t running a program such as America Online that uses the serial port you selected in the Setup dialog box On a Mac computer try each step ...

Page 471: ... the following Make sure that Modem is selected in the HotSync Manager menu Confirm that the Setup String in the Setup dialog box configures your modem correctly You may need to select a different Modem Type or enter a custom setup string Most modems have a setup string that causes them to send initial connection sounds to a speaker You can use these sounds to check the modem connection Confirm th...

Page 472: ...ny software or AppleTalk networking that uses the serial port you selected in the Connection Settings tab Make sure your modem resets before you try again Turn off your modem wait a minute and then turn it back on Check the following on your handheld Confirm that the telephone cable is securely attached to your modem Make sure the dialing instruction specifies the correct phone number If you need ...

Page 473: ...r is enabled and that the Local Setup Port is set to Infrared Port See Conducting IR HotSync operations in Chapter 21 for more information On your handheld be sure the HotSync application is set to Local with the option IR to PC Handheld Be sure the IR port of your handheld is aligned directly opposite to and within a few inches of the infrared device of your computer IR HotSync operations do not ...

Page 474: ... problem I want to synchronize my computer with more than one handheld If the computer running Palm Desktop software synchronizes with more than one handheld each handheld must have a unique name Assign a user name to your handheld the first time you perform a HotSync operation Be aware that synchronizing more than one handheld with the same user name causes unpredictable results and potentially l...

Page 475: ...elected on the HotSync Manager menu on your computer Contact your system administrator to make sure you network computer is properly set up Problem Solution I cannot beam data to another device with an IR port If you are beaming to another Palm handheld confirm that your handheld and the other handheld are between ten centimeters approximately 4 and one meter approximately 39 apart and that the pa...

Page 476: ...tion 1 Tap the Home icon 2 Select the Phone Link icon 3 Tap Connect 4 If the connection is successful open the application that requires the connection and complete the desired task If the connection is not successful try the steps that follow If you have a Bluetooth phone you may need to go through the pairing process on both your handheld and your phone See Setting up a phone connection in Chapt...

Page 477: ...selected Problem Solution I am having problems accessing my account Occasionally you may experience problems using an e mail account after you set it up Be sure to follow the account setup procedures in Chapter 17 If you followed the procedure and are experiencing problems using the account verify that the account complies with your e mail provider s requirements by following these steps Verify bo...

Page 478: ...only account Make sure you have chosen the same settings for the account on both your handheld and your desktop For example if the account is set up on the handheld to use the POP protocol check the HotSync manager on the desktop to make sure that POP is selected as the protocol for that account Problem Solution When I connect my handheld to the cradle cable it does not charge Confirm that your ha...

Page 479: ... hint to try and remember the password If this doesn t help or if you do not have a password hint you can use Security to delete the password but your handheld deletes all entries marked as private However if you perform a HotSync operation before you delete the password the HotSync process backs up all entries whether or not they are marked private Then you can follow these steps to restore your ...

Page 480: ... the compatibility of these applications with your new Palm handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld If you suspect that a third party application is adversely affecting the operation of your handheld contact the developer of the application ...

Page 481: ...e to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected...

Page 482: ...anadian Interference Causing Equipment Regulations Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur du Canada FAA Statement Whenever you use the wireless features of your handheld please observe the guidelines or prohibitions on the use of wireless devices in your current location For example when you are on an airplane do not use the Blue...

Page 483: ...smission of a signal 3 If other electrical interference or related problems should occur contact the responsible party Europe R TTE Directive Europe Declaration of Conformity Application of Council Directive s 1999 5 EEC R TTE EU Directive Standards to which Conformity is Declared EMC standard ETSI 300 826 Radio standard ETSI 300 328 2 Safety standard EN69950 Manufacturer s Name Palm Inc Manufactu...

Page 484: ...inery Battery Warning Do not mutilate puncture or dispose of batteries in fire The batteries can burst or explode releasing hazardous chemicals Discard used batteries according to the manufacturer s instructions and in accordance with your local regulations Varning Eksplosionsfara vid felaktigt batteribyte Använd samma batterityp eller en ekvivalent typ som rekommenderas av apparattillverkaren Kas...

Page 485: ...01 290 message 230 233 using Smart Addressing 232 Addressing SMS messages 160 Advanced VersaMail preferences 255 Agenda Date Book view 106 Alarm indicator light 13 LED 13 387 388 lists 67 preset 109 setting in Date Book 100 setting in Note Pad 134 setting in Voice Memo 313 setting in World Clock 349 sound 109 214 350 387 452 Vibrate setting 387 388 Alerting for new mail 213 Alphabet Graffiti 2 wri...

Page 486: ...xt See Graffiti 2 shortcuts for entering text B Background sending of messages See Send retry Backing up e mail databases 299 See also Archive files and HotSync Battery conserving power 385 disposal 470 gauge 41 life and use 444 recharging 6 recycling 444 warning 470 Bcc field 230 See also Blind copies Beaming information 33 36 location of IR port 13 pen stroke to activate 423 problems with 461 UR...

Page 487: ...lications 455 for synchronizing applications Mac 356 shortcuts 272 SSL and 278 for synchronizing applications 354 355 446 447 synchronizing multiple accounts 278 Conflicting events 107 Connecting service templates 404 to server or ISP 410 to the Internet 319 with a GPRS network 400 402 403 413 with a non GSM phone 402 403 with a phone 400 403 Connection mobile phone 317 modifying Web Browser Pro p...

Page 488: ...62 Agenda view 106 alarm 100 archive files dba 38 changing event time 99 changing event to untimed 99 conduit for synchronizing 354 conflicting events 107 continuous events 101 103 creating records 50 96 99 Day view 103 deleting records 52 display options 108 end time for Day view 109 fonts 66 menus 107 Month view 105 notes for records 65 opening 95 overview 95 private records 435 purging records ...

Page 489: ...te features 422 using the stylus 17 E Editing bookmarks 330 records 51 52 saved web pages 332 E mail adding Address Book entry from e mail 258 259 adding attachments 247 249 addresses in Address Book 79 addressing 230 alert for new mail 213 attaching files 207 attachments 241 251 backing up databases 299 beeping for new e mail 212 buzzing or blinking for new mail 214 color selection 223 composing ...

Page 490: ... synchronizing 260 276 277 troubleshooting 206 username 184 191 197 Emptying the History list 334 Enabling autofill 337 cookies 337 JavaScript 338 Encrypting data 438 439 Entering data 23 40 importing from other applications 37 40 problems with 452 using Note Pad 40 using the computer keyboard 37 using the onscreen keyboard 23 Entries See Address Book Envelope icon 217 Error log 260 ESMTP 181 291 ...

Page 491: ...saMail problems 463 Frozen handheld 452 G Games 387 General preferences 214 380 388 alarm LED 387 alarm sounds 387 alarm vibrate 387 Date Time 381 382 Digitizer 382 Formats 382 383 Graffiti 2 384 opening 380 Power 384 386 Sounds Alerts 386 388 system sounds 387 Writing Area 388 Getting e mail checking for new messages 207 Glossary See Graffiti 2 ShortCuts GPRS network connecting to 403 413 GPRS de...

Page 492: ...9 restoring data 446 447 selecting HotSync operations on your handheld 371 372 setting options 351 353 starting Manager 260 synchronize active accounts 260 synchronizing e mail 277 user profiles 376 using with another PIM 76 Hyperlink See Link I Icons Add Remove Programs 76 alarm 100 application 18 45 Back 322 beam 36 Brightness 13 broken envelope 215 CD ROM 7 Clock 18 Desktop Installer 7 Find 60 ...

Page 493: ...11 login script 181 requirements for 180 requiring APOP 288 291 293 requiring ESMTP 293 Items See To Do List or Expense J JavaScript enabling and disabling 338 Jumping to another web page 321 K Keyboard computer 37 onscreen 18 23 319 422 portable 40 shortcuts in VersaMail 304 L LED 13 387 Letters font style 66 Graffiti 2 24 27 onscreen keyboard 23 Link colors changing 337 definition 321 downloadin...

Page 494: ...ing 461 Calculator 88 limitations on History list 322 regaining 54 451 Memos See Memo Pad Menus 48 50 169 452 Address Book 83 Calculator 89 choosing 49 command equivalents Graffiti 2 writing 49 command toolbar 50 Date Book 107 350 Edit menu 51 52 Expense 126 Memo Pad 89 129 136 menu bar 18 48 Network preferences 419 Note Pad 136 Palm Photos 147 SMS 169 To Do List 176 Voice Memo 315 World Clock 350...

Page 495: ...83 Graffiti 2 writing 28 onscreen keyboard 18 23 O Old messages deleting 251 Old web page content viewing if available 340 Onscreen keyboard 23 52 319 pen stroke to open 422 Opening Address Book 77 applications 41 bookmarked web pages 329 Calculator 87 Date Book 95 Dialer 111 Expense 119 137 HotSync Manager 351 Memo Pad 127 Note Pad 131 Palm Photos 137 Phone Link 150 saved web pages 331 SMS 159 To...

Page 496: ...cting types 79 preferences 420 settings for ISP or dial in server 407 409 Phone Link Bluetooth connection 149 158 creating connections with 150 156 entering passkey 462 overview 149 150 Phone preferences Dialer 111 main handheld preferences 420 SMS 159 Photos See Palm Photos Pick lists 19 PIM personal information manager using HotSync Manager with 76 Plug in applications 275 418 POP accounts APOP ...

Page 497: ...ing Push e mail 215 Q Query applications downloading 322 Quick Connect 81 83 Quick Install 69 73 R Range of times in Day view 109 Read messages marking 256 Reading e mail 206 218 Receipts recording in Expense 121 Receiving data See Beaming information Receiving messages in SMS 161 Recharging the battery 385 Records beaming 33 35 choosing categories 55 creating 50 Date Book 96 defined 50 deleting 5...

Page 498: ...etry 234 modifying messages during 236 notifications 235 Sending data from applications 166 data using Bluetooth communication 36 e mail 233 messages in SMS 161 problems with 461 requirements for e mail or SMS communication 37 Serial cradle cable 353 363 364 398 port 4 5 352 363 364 365 366 398 troubleshooting 454 455 456 457 458 459 464 Server deleting messages on 255 258 sent mail folder 289 Ser...

Page 499: ...pport 449 465 Text copying 52 copying and pasting in e mail 296 cutting 52 entry See Entering data files importing data from 38 39 fonts for 66 selecting all 52 size setting in Web Browser Pro 334 Thousands separator 383 Time alarm setting 100 Daylight Saving settings and options 347 348 format 383 setting current 345 382 setting event 96 start and end for Date Book Day view 109 Time Zone 347 Tips...

Page 500: ...97 User name for ISP 405 identifying handheld 424 User profiles HotSync 376 378 Username 184 191 197 changing 284 editing in account 196 entering 284 synchronizing existing 178 V vCal 38 39 vCard 38 39 Vendor for Expense item 122 VersaMail icons 217 236 launching from Palm Web Browser Pro 327 problems with 463 setting preferences for 257 Vibrate alarm 214 387 Video files 69 72 Visiting bookmarked ...

Page 501: ...Index 487 Writing area on handheld 12 preferences 388 Writing See Entering data ...

Page 502: ...Index 488 ...

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