Olivetti OFX 1000 Instruction Manual Download Page 91

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REPORTS

AUTOMATIC TRANSMISSION REPORT

Automatic printing of the transmission report is controlled by the configuration parameter settings, as
described in the section: “

CONFIGURATION PARAMETERS

", heading: “

Programming chart and

description of the sub-menu: various settings

”.

For convenience, the options which can be selected in the configuration parameters are summarised
below:

TX REPORT: OFF:

Do not print automatic transmission report.

TX REPORT: ALWAYS: Always print automatic transmission report.
FAILED TX REPORT:

Only print automatic transmission report in case of failed transmission.

The last two options enable printing (if applicable) after each transmission (normal, polling or delayed).

Example:

TRANSMISSION REPORT:

REPORT ITEMS

DESCRIPTION

EXAMPLE

Att. n.

4 digits; operation program Nr.

0445

Type

operation type (TX, RX etc.)

Number called

destination fax number

534417 Smith

Destination I.D:

destination number and name

33 125 543182 MKTG FAX

Date and time

operation date and time

14/06/94 12:08

Duration

operation duration

00:15

Pages

Nr. of pages in document

Result

operation outcome

TX OK

Similar reports are also printed for Polling and Delayed transmission.

IF...

•

a problem occurs during printing of a transmission report, (e.g. the paper or ink runs out, the
cover is opened, etc.), the machine will print transmission information in the journal.

Summary of Contents for OFX 1000

Page 1: ...Facsimile OFX 1000 INSTRUCTIONS...

Page 2: ...information technology equipment including electrical business equipment Conformity with the above basic requirements is certified by means of the Mark shown on the product The Mark was introduced in...

Page 3: ...X MACHINE AS A SIMPLE COPIER 29 MENUS SUB MENUS AND PARAMETERS 31 PROGRAMMING LEVELS 31 LIST OF MENUS AND SUB MENUS 32 MACHINE OPERATION MODES 34 PARAMETER PROGRAMMING WHAT IS MEANT BY PROGRAMMING 37...

Page 4: ...A TELEPHONE CALL DOCUMENT NOT INSERTED 67 DIALLING METHODS FOR SENDING A FAX DOCUMENT INSERTED 67 SPECIAL DIALLING FUNCTIONS 67 REDIALLING 68 TRANSMISSION 69 TRANSMISSION METHODS 69 DOCUMENTS THAT CAN...

Page 5: ...ATIC CHECKING AND CLEANING OF THE PRINT NOZZLES 108 CLEANING THE OPTICAL SCANNER 109 CLEANING THE PRINT HEAD AND MANUAL CHECKING OF THE NOZZLES 110 CLEANING THE ELECTRICAL CONTACTS ON THE PRINT HEAD 1...

Page 6: ...HINTS FOR RAPID USE...

Page 7: ...ding darkening or curling are effectively eliminated Other functions include delayed fax transmission or receiving at preset times and automatic printing of activity reports or journals Your new fax m...

Page 8: ...g the procedure if this part is not included the procedure does not require any specific conditions In some cases this part may also include an illustration of the display 1 This part of the section r...

Page 9: ...cial features of the new fax guarantee TRANSMISSION RECEPTION COPYING The ink jet printing system bubble ink jet combined with the contrast adjustment feature guarantees high quality documents QUALITY...

Page 10: ...ntries only 3 Print head with interchangeable ink cartridge 4 Extendible exit support for transmitted copied documents 5 Exit support for received copied documents 6 Automatic sheet feeder 7 Document...

Page 11: ...le exit support for transmitted copied documents 3 Exit support for received copied documents 4 Automatic sheet feeder ASF 5 Paper guide 6 Operator console 7 Display 8 Print head with interchangeable...

Page 12: ...UME A a REDIAL PAUSE 2 TONE 12 numerical keys on the left for setting digits and characters and 10 one touch dialling keys on the right A liquid crystal alphanumeric display An error indication light...

Page 13: ...y SPEED DIAL Used to dial numbers stored under abbreviated codes selects upper or lower case letters A a LAST TX Displays the result of the last transmission redials the last fax or telephone number c...

Page 14: ...hen converted into internationally recognised digital codes MEMORY The fax machine memory comprises electronic chips powered by an automatic recharge battery The memory is divided into two main sectio...

Page 15: ...space for the circulation of air and the correct installation of the document exit support to avoid unnecessary paper accumulation Do not expose the machine to direct sunlight excessive heat sources o...

Page 16: ...to which the fax machine is connected has more than one socket connected in series the fax machine must be connected to the primary socket Of the Telephone Option 1 The telephone line connection cabl...

Page 17: ...cables otherwise functioning of the fax is not guaranteed 1 Insert the telephone line connection cable s western connector which is smaller and transparent into the LINE socket on the fax You will hea...

Page 18: ...to which the fax machine is connected has more than one socket connected in series the fax machine must be connected to the primary socket Of the Telephone 1 Insert the telephone cord s TAE connector...

Page 19: ...ke sure that no other devices which could interfere with the reception or transmission signals are connected to the same mains outlet 1 Plug the power cord into the electrical mains outlet IF you wish...

Page 20: ...ll as US Letter 216x272 mm and US Legal 216x349 mm following suitable adjustment The feeder may be adjusted to accommodate different paper sizes as explained in Automatic Sheet Feeder Adjustment in th...

Page 21: ...heet feeder without folding or forcing them The sheet feeder can accommodate a maximum of 70 sheets and will not accept excess sheets IF you add more sheets to those already in the feeder take care to...

Page 22: ...t support for received or copied documents Both supports are contained in the accessory box for subsequent installation on the fax machine 1 Insert the original document exit support in the special si...

Page 23: ...on but which nonetheless requires a little care The fax machine must be connected to the electrical supply 1 Open the printer cover inserting your fingers in the recesses on the sides 2 Remove the pri...

Page 24: ...the front of the machine 4 Push the print head in the direction of the arrow and then close the print head compartment The fax starts a print test see Automatic Checking and Cleaning of the Print Noz...

Page 25: ...he fax is on The display shows the current operating mode which at this point indicates that the machine is ready to receive a fax The display also shows the date and time set on the machine s interna...

Page 26: ...e and time e g 21 02 1995 10 30 Each time you enter a number the cursor moves to the next digit on the right IF you only wish to change certain digits move the cursor to the desired position using the...

Page 27: ...EMENT RULES Each key selects the characters within its range in a cyclic sequence The number is first selected followed by the characters with each subsequent depression of the key To change letters f...

Page 28: ...IF you want to move the cursor back to the left press you want to delete the name entirely press CLEAR you want to enter upper case letters press A a with the cursor positioned on a lower case letter...

Page 29: ...symbol This symbol is also generated in print form instead of the two digits 00 2 Type 39 3 Enter a space by moving the cursor with the key 4 Type in 125 without the 0 5 Enter another space and type...

Page 30: ...d you must dial an external number press the EXT key before dialling the number The letter e external will appear on the display Connection to the external telephone line will be carried out according...

Page 31: ...and telephone use two different telephone lines With automatic mode reception the fax will receive documents automatically without supervision The fax machine is already preset for automatic mode rece...

Page 32: ...the machine will resume printing you want to interrupt reception at any time 1 Press STOP The display will alternate between the operating mode message and a message indicating that reception has bee...

Page 33: ...nt feeder After a few seconds the document is automatically drawn into the feeder and the relative message is displayed 2 Press START The document will be copied IF you want to make another copy repea...

Page 34: ...r which a suitable value must be set in order to effect the operation mode selected The bottom line displays the following the keys enabled to manage the information displayed on the top line i e FUNC...

Page 35: ...TERS LIST OF MENUS AND SUB MENUS The following lists show the main menus and the sub menus which can be accessed through them MENUS a FAX SET UP PRINT OUT REPORT DELAYED TX POLLING RX POLLING TX b INS...

Page 36: ...TION key allows you to scroll the sub menus in cyclic sequence After selecting the last sub menu the next depression of the FUNCTION key returns you to the first one again INSTALLATION FAX SET UP VARI...

Page 37: ...s also include messages indicating an operating condition currently in progress The following chart lists the initial machine operation modes The fax is set up for automatic reception All procedures i...

Page 38: ...PARAMETER PROGRAMMING...

Page 39: ...rogramming values however can be restored whenever necessary LAYOUT AND DESCRIPTION The following information describes PARAMETER PROGRAMMING OPERATIONS Programming is mainly carried out by means of t...

Page 40: ...these parameters can be programmed by the user All the parameters available and the relative procedures for their modification are indicated in this section LIST AND DESCRIPTIONS The following is a l...

Page 41: ...Customer service centre This is not a programming sub menu Allows you to select and simultaneously print both the preset values and those set by the user Allows entry of a password to access the serv...

Page 42: ...SILENCE LAPSE 4 SILENCE LAPSE 6 SILENCE LAPSE 8 SILENCE LAPSE 10 START Confirms selection of the sub menu TEL LINE SET UP and moves down to the associated parameters Confirms a parameter and the relat...

Page 43: ...ic line PSTN Public Switch Telephone Network or a private exchange PBX Private Branch Exchange For our example we chose the private line option as this the more complex case To select either of these...

Page 44: ...nd 9 and the character 10 Enter the code of your choice and press START The display proposes the parameter for the number of rings 1 2 4 8 emitted by the fax machine on reception of a document In our...

Page 45: ...ANISH SWEDISH DANISH DUTCH ENGLISH FRENCH ITALIAN START Confirms selection of the sub menu and moves down to the associated parameters Confirms a parameter and the relative value and moves on to the n...

Page 46: ...T AND DESCRIPTION OF THE SUB MENU PHONE NUMBER a PHONE NUMBER b TYPE YOUR NUMBER START Confirms selection of the sub menu and moves down to the associated parameters Confirms a parameter and the relat...

Page 47: ...the last journal and transactional statistics connection conditions errors detected number of pages transmitted and received etc Analysis of these data allows the remote terminal to modify the value o...

Page 48: ...kward through the values available Alternatively used to position on the characters that make up the value of a particular parameter in this latter case once the position is reached you will be prompt...

Page 49: ...f the configuration parameter menus and sub menus with a brief description of each The charts in the following pages explain how to program these parameters SOURCE ACCESS AUTOMATIC RX Press FUNCTION t...

Page 50: ...ode These numbers can then be dialled simply by pressing the corresponding two digits This is not a programming sub menu Allows you to print a complete list of all the configuration parameter settings...

Page 51: ...M Error Correction Mode which corrects transmission errors caused by line interference This function only works if it is enabled on both the communicating fax machines When it is selected the letter E...

Page 52: ...ition is reached you will be prompted to enter the required value STOP Interrupts the programming procedure and returns to the original operating mode display DESCRIPTION a Allows you to select the pa...

Page 53: ...orward and backward through the values available Alternatively used to position on the characters that make up the value of a particular parameter in this latter case once the position is reached you...

Page 54: ...rameter in this latter case once the position is reached you will be prompted to enter the required value STOP Interrupts the programming procedure and returns to the original operating mode display A...

Page 55: ...er case once the position is reached you will be prompted to enter the required value STOP Interrupts the programming procedure and returns to the original operating mode display Access to the FAX NO...

Page 56: ...without printing and to pass to the next sub menu Selects printing of the configuration parameter settings Selects printing of the numbers programmed under the one touch keys Selects printing of the n...

Page 57: ...USING THE OTHER FUNCTIONS...

Page 58: ...ethods There are a number of different ways in which you can dial a phone number or fax number These are divided into manual and automatic methods and can in turn be subdivided Manual dialling Diallin...

Page 59: ...l Along with the fax and phone numbers you can also store additional information under the one touch keys The following table lists all the parameters that may be programmed for a one touch key togeth...

Page 60: ...procedures 7 Confirm the proposed transmission speed by pressing START 8 Confirm that the number is an overseas number by pressing START Selecting ON for the overseas option reduces the echo effect o...

Page 61: ...ng START As there is no need to repeat the next steps you can terminate the programming procedure at this point by pressing STOP You have now programmed key 01 with all the information in the table in...

Page 62: ...with the fax and phone numbers you can also store additional information under the speed dial codes The following table lists all the parameters that may be programmed for a single speed dial code to...

Page 63: ...are required see the Special Dialling Functions procedures 7 Confirm the proposed transmission speed by pressing START 8 Confirm that the number is an overseas number by pressing START Selecting ON fo...

Page 64: ...firm by pressing START As there is no need to repeat the next steps you may terminate the programming procedure at this point by pressing STOP You have now programmed under the code 01 all the informa...

Page 65: ...AX SET UP menu 2 Press START to select VARIOUS SETTINGS and then press FUNCTION until you select the PRINT OUT SET UP sub menu 3 Press START 4 Press repeatedly to display PRINT ONE TOUCH IF you want p...

Page 66: ...sing the SPEED DIAL key and the programmed code DIALLING METHODS FOR SENDING A FAX DOCUMENT INSERTED The chart below illustrates the various dialling methods you can use to send a fax FROM THE TELEPHO...

Page 67: ...lephone exchanges When this function is activated the symbol will appear on the display NOTE By programming these special functions in Speed Dial Codes and One Touch Keys they are also used by automat...

Page 68: ...THAT CAN BE TRANSMITTED Your fax machine will send any document provided that it is within the minimum and maximum size limits accepted by the scanner maximum size 216 width x 600 mm length minimum si...

Page 69: ...THE RESOLUTION STD DOCUMENT READY Setting for easily legible text STD RESOL FINE DOCUMENT READY Setting for small text FINE HALF TONES DOCUMENT READY Setting for pages containing images photographs dr...

Page 70: ...want to change the resolution see the heading Adjusting the contrast and resolution of transmitted documents 2 Dial the fax number From the telephone lift the telephone handset wait for the dialling...

Page 71: ...the document REMOVE DOCUMENT PRESS STOP 2 Press STOP again The document will be ejected and the display will alternate between the machine operation mode message and a message indicating that the tra...

Page 72: ...between the machine operation mode message and a message indicating that the transmission has been interrupted If the document to be removed comprises more than one sheet manually remove all the sheet...

Page 73: ...peration mode message and a message prompting you to press STOP to remove the document REMOVE DOCUMENT PRESS STOP 2 Press STOP again The document will be ejected and the display will alternate between...

Page 74: ...touch key or selecting a speed dial code the message NOT PROGRAMMED appears press another key or press STOP to terminate the programming procedure and program the key following the instructions in th...

Page 75: ...shows the destination number or if programmed the name of the destination party The machine will then start transmission On completion of the transmission the display will show TX COMPLETED for a few...

Page 76: ...e automatically redials a number and how the user can make a further attempt at connection by pressing REDIAL An attempt at transmission has failed following manual or automatic dialling see condition...

Page 77: ...interrupt transmission at any point 1 Press STOP The display alternately indicates the machine operation mode message and a message prompting you to press STOP to remove the document REMOVE DOCUMENT P...

Page 78: ...art transmission On completion of the transmission the display will show TX COMPLETED for a few seconds and then the operating mode IF the transmission report function is selected see section REPORTS...

Page 79: ...ther it is a fax or telephone call This reception mode is recommended when the fax machine and telephone are both connected to the same line This system is also better suited to situations where there...

Page 80: ...Sides 1 mm Letter 215 9 X 279 4 mm 207 9 X 273 mm Top 2 mm Bottom 4 4 mm Sides 4 mm Legal 215 9 X 355 6 mm 207 9 X 348 6 mm Top 2 mm Bottom 4 4 mm Sides 4 mm Reduction By reducing the size of the pri...

Page 81: ...the incoming fax The fax is now being received 4 Replace your handset On completion of the reception the display will show the message RX COMPLETED for a few seconds before returning to the initial op...

Page 82: ...oustic signal is given the fax will automatically prepare to receive a fax and the message FAX CALL will be displayed If the call is a fax call The fax recognizes that it is a fax call and prepares to...

Page 83: ...that you have previously recorded record the incoming message and then terminate the connection The fax machine will then display the operating mode IF the caller wants to send a fax after leaving a m...

Page 84: ...econds followed by the machine operating mode IF the paper or ink runs out the paper jams or the printer cover is opened during reception reception is interrupted the relative message is displayed and...

Page 85: ...press buttons and on the telephone before pressing and the programmed code Warning To perform this function with telephones that use both pulse and tone dialling connected to a system that uses pulse...

Page 86: ...n his her fax machine before the polling call so that it is ready for automatic transmission The parameters for this operation are to be programmed from the POLLING TX menu Polling conditions common t...

Page 87: ...er from the fax machine keypad or automatic one touch or speed dial 2 Program the fax number as follows Enter the fax number of the remote party on the keypad of the fax machine The display shows the...

Page 88: ...t is then transmitted After receipt of the document the display will show the message RX COMPLETED for a few seconds before returning to the operating mode display IF the transmission report function...

Page 89: ...message TX COMPLETED will appear on the display for a few seconds followed by the initial operating mode IF the transmission report function is selected see the section REPORTS the machine will print...

Page 90: ...le the automatic printing function programmed in the configuration parameters only provides transmission reports the PRINT OUT REPORT menu also enables you to print Journals containing a list of the m...

Page 91: ...transmission The last two options enable printing if applicable after each transmission normal polling or delayed Example TRANSMISSION REPORT REPORT ITEMS DESCRIPTION EXAMPLE Att n 4 digits operation...

Page 92: ...ORT menu A document has been transmitted The automatic transmission report function has not been programmed in the configuration parameters 1 Press START The display shows the first parameter 2 Press...

Page 93: ...524234 MKTG fax 23 06 94 12 09 00 23 03 OK 0446 TX 523123 MKTG fax 25 06 94 11 04 10 20 02 O6 This section presents an example of printing an activity report from the PRINT OUT REPORT menu The displa...

Page 94: ...EXAMPLE Att Nr 0445 Type TX Number called 534417 Smith Destination I D 33 125 543182 MKTG FAX Date and time 14 06 94 12 08 Duration 00 15 Pages 03 Result 16 power failure on page 03 IF a problem occur...

Page 95: ...MAINTENANCE ACCESSORIES AND SIGNALS...

Page 96: ...f a document you want to send gets jammed first try to eject it by pressing STOP If this fails proceed as follows A jammed document is indicated by the message shown on the right 1 Raise the operator...

Page 97: ...this fails proceed as follows A printing paper jam is indicated by the message shown on the right Paper jammed in the received copied documents outfeed area 1 Remove the exit support 2 Remove the jamm...

Page 98: ...ROUTINE MAINTENANCE 103 2 Remove the jammed sheet IF you cannot remove the jammed sheet in the manner described repeat the same procedure after having first withdrawn the feeder 3 Close the cover...

Page 99: ...fitted with a print head with interchangeable print cartridge the latter may be replaced 6 times after which it is necessary to replace the entire head to avoid any deterioration in print quality This...

Page 100: ...e the new cartridge from its packing and peel off the protective film IMPORTANT DO NOT TOUCH THE INKED AREA 5 Fit the cartridge immediately in its housing and press as indicated until it clicks into p...

Page 101: ...cartridge or if a disposable head is used When the cartridge needs replacing the following message is displayed 1 Open the print head cover 2 Release the print head complete with cartridge by pressing...

Page 102: ...print nozzles this zone is protected by a clear film 4 Fit the print head in its housing 5 Push the print head in the direction of the arrow until it clicks into place IF the print head is a disposab...

Page 103: ...nter cover the fax machine automatically tests and cleans the print nozzles and then generates a test printout containing a graduated scale graphic images and text At the end of this procedure the mes...

Page 104: ...n the LH side of the white roller and remove the roller Clean the roller with a lint free cloth to remove all dirt 3 Clean the glass of the optical scanner with a clean cloth slightly dampened with a...

Page 105: ...ic result of their condition INTERPRETATION OF THE DIAGNOSTIC RESULT The print test carried out by the facsimile machine contains a numbered scale and a message concerning the operating status of the...

Page 106: ...procedure once again to carry out the print head cleaning procedure After this procedure has been carried out three times you should replace the print head If instead the numbered scale appears as in...

Page 107: ...cleaned The fax machine must be turned off 1 Open the printer cover 2 Release the head using the green levers and remove it 3 Clean the electrical contacts on the print head using a dry cotton wool bu...

Page 108: ...which the print head runs when it is cleaned can itself be cleaned using a cotton wool bud The fax machine must be disconnected from the power supply 1 Open the printer cover 2 Move the print head as...

Page 109: ...the paper that is the width of the paper being used The format of the feeder cassette that is the distance between the internal sides The printing format that is the value of the SIZE parameter in the...

Page 110: ...3 seconds with error LED on Transaction unsuccessful Press STOP and check the type of error on the transmission report or journal Intermittent Permanent Handset off hook Hang up and press STOP Interm...

Page 111: ...s are clogged so print quality is negatively affected Check presence of print head Replace print head MAINTE NANCE ACCESSORIES AND SIGNALS chapter REMOVE DOCUMENT PRESS STOP Document scanning interrup...

Page 112: ...interrupted by user Press STOP RX INTERRUPTED PRESS STOP Procedure interrupted by user Press STOP AUTOREDIAL nnn The fax is redialling to get a connection No action DOCUMENT READY Document is correct...

Page 113: ...report 05 RESEND PAGES nn nn Certain pages have been received unclearly on the remote fax machine nn page number on which error is de tected Re transmit the pages shown on the Transmission Report 06 L...

Page 114: ...te fax Repeat transmission 07 Document is too long transmission time exceeds permitted limit Divide document 08 Optical scanner unable to read document Remove document from ADF and re insert it before...

Page 115: ...PECIFICATIONS MESSAGE IN RESULT FIELD INTERPRETATION ACTION OK Successful transmission OK Errors detected during reception Check quality of received document printing OCC Engaged tone detected before...

Page 116: ...X POLL ECM Transaction is polling transmission with ECM error correction RX POLL Transaction is polling reception RX POLL ECM Transaction is polling reception with ECM error correction RD READ ECM Pro...

Page 117: ...A5 Letter Legal Printing system Plain paper with bubble ink jet technology Max printing width 208 mm Printing paper A4 210 mm x 297 mm Letter Legal Paper feed Plain paper sheet feeder 70 sheets of 70...

Page 118: ...COMPACT TELEPHONE INSTALLATION 123 COMPACT TELEPHONE INSTALLATION Option which has been homologated in some countries...

Page 119: ...124 OPERATOR CONSOLE...

Page 120: ...parameters 49 list and meanings 49 connection 11 console 8 copying how to interrupt 29 D data memory 10 date and time 21 setting 21 delayed transmission description 76 programming 74 diagnostics 116 1...

Page 121: ...ctions 9 optical scanner 7 10 cleaning 109 resolution levels 8 P package contents 6 paper loading into the sheet feeder 16 paper jam removing document 101 removing paper 102 paper jams 28 parameters 3...

Page 122: ...4 PHONE NUMBER 45 POLLING TX 89 PRINT INSTALL 46 PRINT OUT CONFIG 56 PRINTER PARAMET 52 REMOTE START 87 SERVICE SETTING 47 SPEED DIAL 55 STATION NAME 45 TEL LINE SET UP 41 VARIOUS PARAMETERS 51 surplu...

Page 123: ...s CHANGING THE DATE AND TIME 1 Press FUNCTION to select the Fax config menu 2 Press START to select the Various parameters sub menu 3 Press FUNCTION to select Print parameters 4 Press FUNCTION to sele...

Page 124: ...e a transmission report printout 5 Press START The display will present the first parameter LAST TX REP 6 Press START The transmission report will be printed When the printout is terminated the displa...

Page 125: ...Part Number 055985Q...

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