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Fax Operation (Basic Use)

2-11

Canceling a Communication

You can cancel a communication even if it is already in progress. The methods for canceling a
communication differ depending on whether that communication is a fax transmission or a fax
reception, and whether that transmission was initiated using the Memory Transmission mode or the
Direct Feed Transmission mode. The following contains explanations on the various methods used
for canceling communications.

Canceling a Memory Transmission

All transmissions accomplished in the Memory Transmission mode are handled as operations in the
background of the message display. In order to cancel a background operation, it is first necessary
to make that operation appear in the message display. Perform the following procedure to cancel
this type of transmission.

1

Open the cover plate to the left and press the

Alternate Display

key. The background operation

currently in progress will appear in the message
display.

2

Continue holding the

Alternate Display

key down,

verify the document number of the transmission
currently in progress and then press the

Stop/Clear

key. The transmission will be canceled.

If you attempt to cancel a transmission that is
scheduled to multiple destinations (such as a
Broadcast Transmission) and there were destinations
still remaining to be transmitted to, a message will
appear in the message display asking whether or not
you want to continue the transmissions to the
remaining destinations.

> If you select

Yes

, transmissions will be carried out to the remaining destinations.

> If you select

No

, or if you make no selection and the Auto Clear function engages and clears the

message display, transmission to the remaining destinations will also be canceled as well.

Communicating

Doc # :004

:5543

01Page

Yes

No

Continue TX:

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Summary of Contents for DC 2120

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Page 2: ...one of upper and lowercase spelling however it will be the message for the inch version of this machine that will be indicated Trademark Information Microsoft Windows Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries Windows ME and Windows XP are trademarks of Microsoft Corporation Ethernet is a registered trademark of Xerox Corporati...

Page 3: ... indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol DANGER Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points WARNING Indicates that serious injury or even death may result from insufficient attention to or i...

Page 4: ...ct your service representative to order a replacement if the safety warnings in the guide are illegible or if the guide itself is missing fee required Note Due to performance updating information in this Operation Guide is subject to change without notice Alert of required action Remove the power plug from the outlet Always connect the machine to an outlet with a ground connection ...

Page 5: ......

Page 6: ... the fax for the first time Reading the explanations regarding the various features and functions of this fax as well will assist you in its overall use 2 Basic Use of this Fax This section contains explanations on such basic fax operations as Sending Documents and Receiving Documents Automatically Reading this section will make it possible for you to perform the basic procedures required to opera...

Page 7: ...ut the result of fax communications and other settings made in this fax 7 Various Settings and Registration in this Fax This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error Use this section to perform the settings and registration most appropriate to how you use this fax 8 Optional Equipment...

Page 8: ...tch Batch Transmission function 1 20 Rotating the Document Image for Transmission Rotate Transmit function 1 20 Verifying IDs With the Other Party Using Subaddresses Subaddress Communication 1 20 Receiving Documents Even When Paper Has Run Out Memory Reception function 1 21 Backing Up Memory Even During a Power Failure Image Memory Backup function 1 21 Rotating Received Data to Fit the Available P...

Page 9: ... Fax Reception 3 22 4 Troubleshooting 4 1 When the Fax Data Indicator is Lit 4 1 CAUTIONS before Disconnecting the Power Cord 4 1 If a Power Failure Report is Printed Out 4 1 If an Error Occurs 4 1 When One of These Message is Displayed 4 2 Troubleshooting Tables 4 4 5 Other Features of this Fax 5 1 Automatically Switching Between the Fax and a Telephone Auto FAX TEL Switching 5 1 Automatically Sw...

Page 10: ... 5 49 Registering New Permit Telephone Numbers 5 49 Modifying or Deleting Permit Telephone Numbers 5 50 Registering New Permit IDs 5 51 Modifying or Deleting Permit IDs 5 52 Turning Password Check Communication ON OFF 5 53 Communicating with Encrypted Documents Encrypted Communication 5 55 Registering New Encryption Keys 5 55 Modifying or Deleting Encryption Keys 5 58 Registering New Encryption Bo...

Page 11: ...Mode Fax Paper Feeding Tray setting 7 14 Turning 2 in 1 Reception ON OFF 2 in 1 RX setting 7 16 Turning Remote Diagnosis ON OFF Remote Diagnosis setting 7 17 Registering the Remote Test ID Remote Test ID setting 7 18 Receiving Faxes at the Same Size or a Reduced Size Reception size setting 7 19 Turning Bulk Fax Reception ON OFF Fax bulk reception setting 7 20 8 Optional Equipment 8 1 Duplex Unit 8...

Page 12: ...id installing this product in locations where the top or upper rear portion of the unit will be exposed to direct sunlight Such conditions might adversely effect the unit s ability to detect the correct size of originals and documents When such a location cannot be avoided change the direction the unit is facing in order to eliminate exposure to direct sunlight Power supply Grounding the product D...

Page 13: ...ry International communication standards however make the communication between countries possible This product may be inoperable in areas with poor telephone lines or communication conditions CALL WAITING or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications No matter what the status of the unit i...

Page 14: ......

Page 15: ...x communication 2 Telephone jack T Use this jack to connect a separately purchased telephone to the fax 3 Line jack L Use this jack to connect the fax to a telephone line using the modular cord 4 Power switch Turn this switch ON in order to perform fax and copy operations The message display will light and operation will be possible 5 Fax storage area Received faxes are stored here Important Be aw...

Page 16: ...2 x 8 1 2 A3 A5 size paper can be set at one time 7 Document insert guides Adjust these guides to match the width of the documents 8 Document Processor reversing cover Open this cover if a document jams 9 Document eject cover Documents are ejected onto this cover after being scanned 10 Eject guide Open this guide when transmitting documents of a large size such as 8 1 2 x 14 or 11 x 17 A3 or Folio...

Page 17: ... have the operation panel return to the initial mode settings 5 Keypad Use the keypad to enter fax numbers etc Even if your telephone service is for pulse dialing press the star key after connecting to the other party and any key pressed on the keypad after that will transmit the related tone signal 6 Interrupt key indicator Press this key when you want to interrupt a fax reception in order to mak...

Page 18: ... which documents are scanned press the left contrast select key to move the lit indicator towards the left 15 Memory Tx indicator When this indicator is lit the fax is in the Memory Transmission mode When the indicator is out the fax is in the Direct Feed Transmission mode 16 On Hook indicator This indicator will light when the On Hook key has been pressed and the telephone receiver is still on th...

Page 19: ... Feed Transmission modes 25 On Hook key Press this key when you want to dial without picking up the telephone receiver Press the key again to cancel that state 26 Pause Redial key Press this key when the fax is in the Direct Feed Transmission mode and you want to have the fax automatically redial the most recently dialed number Press this key also while entering a fax number when you want to inser...

Page 20: ...ess this key when you want to print out a desired report or list 34 Duplex Tx key Press this key when you want to transmit duplex 2 sided documents 35 Polling key Press this key when you want to perform Polling Communication procedures 36 Delayed Tx key Press this key when you want to perform procedures for communications that use the timer 37 Sub Address key Press this key when you want to perfor...

Page 21: ...rior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation See What is the Initial Mode on page 1 13 If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Make sure tha...

Page 22: ...itial Mode on page 1 13 If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the T key to select TTI 5 Press the Enter key 6 Press the S key or the T key to select whether or not you want the TTI information to be sent an...

Page 23: ...n page 1 13 If you want to cancel the procedure part way through press the Reset key 1 Open the cover plate to the left and press the Register key 2 Press the S key or the T key to select Program Fax Parameter 3 Press the Enter key To register your fax number go to step 4 To register your station name go to step 7 To register your station ID go to step 11 Registering your fax number 4 Press the En...

Page 24: ...nter key Registration of your station name is complete To return to the initial mode settings press the Reset key Registering your station ID 11 Press the S key or the T key to select Own ID 12 Press the Enter key 13 Use the keypad to enter the desired station ID 4 digits If you want to reset the displayed number to 0000 press the Stop Clear key 14 Press the Enter key Registration of your station ...

Page 25: ... the S key or the T key to select Program Fax Parameter 3 Press the Enter key 4 Press the S key or the T key to select Date Time Date and Time 5 Press the Enter key 6 Use the keypad to enter the present date and time If you want to advance the cursor to the next space simply press the key If you want to clear the currently displayed date and time from the message display and enter it once again fr...

Page 26: ... want to send a fax to another party it is first necessary to switch to the Fax Operation mode However since the Automatic Fax Reception mode is the default setting for receiving a fax fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode When the machine is in the Copy Operation mode the Copier indicator will be lit To sw...

Page 27: ...Access on page 5 66 and the Advanced Edition of the Operation Guide for your machine What is the Administrator Password Used For In order to manage each individual s or each department s use of this fax in the Fax Operation mode and enhance security during Encrypted Communication as well it is necessary to enter the registered administrator password in those cases noted in 1 and 2 below As you can...

Page 28: ... Note Entered settings will NOT be cleared however if documents are set in the Document Processor Using a 3 digit Document Number to Manage Fax Communications Document Number The fax uses a 3 digit document number in order to manage each fax communication This document number is assigned during each procedure and in the order that each communication that uses the timer as well as each transmission...

Page 29: ...great percentage of the overall energy used by the machine Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing unnecessary energy consumption while the machine is in this waiting state Notes It is possible to change the amount of time that will elapse before the Auto sleep function is to engage factory default 30 minutes It is recommended that this be s...

Page 30: ...ocuments sent by the other fax machine etc will be received by this fax and saved via the Network scanner into a designated folder on the network s server computer the computer on which the included Scanner File Utility is installed In this case the received document will be saved as a PDF or a TIFF file Address Book Destination fax numbers can be registered in advance for transmission Groups of u...

Page 31: ... down If you want to cancel the background operation simply press the Stop Clear key while you are still holding the Alternate Display key down Once you release the Alternate Display key the message display will return to its previous state When the Dual Access function is not available There are cases in which the Dual Access function is not available For example during a fax communication to one...

Page 32: ...tial procedures listed in the table above the procedure will work just like this operation O The additional operation will work unconditionally with the initial operation 1 NOT possible while entering fax settings Possible during registration procedures 2 When entering fax settings printing will be carried out once the machine is in a print ready state of the printer operation mode Possible during...

Page 33: ...d the copier is in a print ready state 4 NOT available under TWAIN Possible during transmission of individual documents using the Scan to PC and E mail functions but NOT during the transmission of multiple documents 5 When using TWAIN printing will be carried out once the initial operation is complete and the copier is in a print ready state Possible when using the Scan to PC and E mail functions ...

Page 34: ...mitted them as 8 1 2 x 11 A4 length wise documents Notes To enable the Rotate Transmit function for documents set in the Document Processor you must select Standard size original when setting the document size for scanning from the Document Processor See Setting the Document Size for Scanning from the Document Processor Scan from DP setting on page 7 10 The Rotate Transmit function will only engag...

Page 35: ...ower cannot be restored in time and data is lost a Power Failure Report that indicates what information was lost will be automatically printed out once power is restored to the fax Note The actual length of time the back up battery will protect the data in memory may differ depending on the conditions and environment of use of this machine Rotating Received Data to Fit the Available Paper Rotate R...

Page 36: ...Fax Operation Names of Parts Preparations Features and Functions of this Fax 1 22 ...

Page 37: ...ation mode Check the message display to make sure that the operation panel is in the initial mode for fax operation If the operation panel is not in the initial mode press the Reset key 2 Selecting the transmission mode Select the desired transmission mode There are two transmission modes available in this fax Memory Transmission and Direct Feed Transmission Memory Transmission is the default sett...

Page 38: ...destination fax number is then dialed In this case it is necessary after each page is scanned to select whether or not you want to transmit more pages See When the documents are set on the platen on page 2 8 O Direct Feed Transmission mode Transmitting from the Document Processor In this method of transmitting with the Direct Feed Transmission mode the destination fax number is dialed first and on...

Page 39: ...are transmitted they may not be received clearly by the other party MAKE SURE that documents written in ink or containing glue etc have dried COMPLETELY before setting them for transmission When setting documents in the Document Processor ALWAYS set documents AFTER removing any clips and staples as they can cause damage to the machine Documents of sizes outside the prescribed range may not be tran...

Page 40: ...ocuments transmitted See page 3 1 Setting the Documents on the Platen Documents can also be transmitted by lifting open the Document Processor and setting one document at a time directly on the platen ALWAYS use the platen when transmitting pages from books and the like 1 Set the document face down and align it properly with the lines on the original size scales 2 When transmitting single sheet do...

Page 41: ...is lit Important The Fine and Super fine resolutions reproduce clearer images in comparison to transmission with the Normal resolution but transmission time is longer The Half tone Half tone resolution reproduces grays clearly but transmission time is longer than with the Normal or Fine resolutions To transmit with the Ultra fine resolution 32 MB of optional memory must be installed If the additio...

Page 42: ... panel will return to the initial mode settings If you stopped the operation because you made a mistake in the procedure perform the procedure once again from the beginning Using the Pause Redial key Press this key to enter a 3 second pause at that point in dialing This is useful for example if you need to dial a specific number first and then wait for the connection to an outside line before the ...

Page 43: ...y key The status of the transmission currently in progress will be shown in the message display during the time that this key is held down Once you release the Alternate Display key the message display will return to its previous state Stopping the transmission in progress Open the cover plate to the left hold down the Alternate Display key and press the Stop Clear key The transmission will be can...

Page 44: ... once you press the Start key In this case perform the following procedure If you want to scan more pages 1 Replace the scanned document with the next one you want to scan It is also possible to set the next document s in the Document Processor 2 Make sure that Yes is selected and press the Enter key 3 Press the Start key If you set the next document s in the Document Processor scanning will begin...

Page 45: ...a fax Automatic Fax Reception Manual Fax Reception See page 3 22 Auto FAX TEL Switching See page 5 1 TAD Reception See page 5 3 D R D Reception Inch version only See page 5 5 1 Checking the reception mode Make sure that the Auto Rx Indicator is lit Changing the reception mode Open the cover plate to the left and press the TAD Manual Rx key to light the Auto Rx Indicator 2 Receiving a fax When a fa...

Page 46: ...a for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled 3 Printing out the received documents Received document s will be printed out and ejected face down in the copy store section Notes The copy store section and the maximum number of sheets that can be stored there differ depending upon the model of your copier For mo...

Page 47: ...of transmission 1 Open the cover plate to the left and press the Alternate Display key The background operation currently in progress will appear in the message display 2 Continue holding the Alternate Display key down verify the document number of the transmission currently in progress and then press the Stop Clear key The transmission will be canceled If you attempt to cancel a transmission that...

Page 48: ...T key to select No and then press the Enter key The transmission will be canceled If the documents are being transmitted from the Document Processor that document currently being transmitted will be ejected onto the top cover of the Document Processor Canceling a Reception All fax receptions are handled as operations in the background of the message display In order to cancel a background operatio...

Page 49: ... and there were fax machines still remaining to be received from a message will appear in the message display asking whether or not you want to continue the receptions from the remaining faxes If you select Yes receptions will be carried out from the remaining faxes If you select No or if you make no selection and the Auto Clear function engages and clears the message display reception from the re...

Page 50: ...x will be printed out Copying will be resumed automatically once printing of the incoming fax is complete Make Copies Even During Printing of an Incoming Fax Copy Priority Printout function It is possible to stop print out of an incoming fax and make copies without having to wait for that print job to end 1 Press the Interrupt key 2 Make sure that Interrupt copy is displayed and then press the Ent...

Page 51: ...bbreviated numbers etc Ex To enter Km 3 1 Press one touch key No 4 marked with the letters JKL twice An uppercase K will appear in the message display You CANNOT enter a space as the first character One touch key No Character 1 ABC 2 DEF 3 GHI 4 JKL 5 MNO 6 PQR 7 ST 8 UVW 9 XYZ 10 0 9 11 12 _ 13 14 15 16 Press to enter a single space 17 Press to move the cursor one space to the left 18 19 Press to...

Page 52: ...in the message display 5 Press one touch key No 19 to move the cursor to the next space 6 Press one touch key No 12 twice A hyphen will appear in the message display 7 Press one touch key No 19 to move the cursor to the next space K_ Enter Destination Name K_ Enter Destination Name Lower case Km Enter Destination Name Lower case Km_ Enter Destination Name Lower case Km Enter Destination Name Lower...

Page 53: ...o 10 marked with the numerals 0 9 until the number 3 appears in the message display 9 Press the Enter key Character entry is complete To cancel character entry press the Stop Clear key before pressing the Enter key Km 3 Enter Destination Name Lower case ...

Page 54: ...rty as well as the fax number under each one touch key If you register the other party s name as well you will be able to use the directory to search for their fax number If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Check the message display to make sure that the operation panel is in the initial mode for fa...

Page 55: ...clude any combination of the numerals 0 9 and the symbols and If you DO NOT need to register a Subaddress Communication password proceed to step 11 11 Press the Enter key 12 Enter the name of the other party The name of the other party can be up to 20 characters in length See Entering Characters on page 2 15 13 Press the Enter key 14 Press the S key or the T key to select the desired transmission ...

Page 56: ...nter key 19 Enter the number of the destination party s Encryption Box 20 Press the Enter key Registration of that one touch key is complete If you want to continue registering other one touch keys return to step 5 If you are finished registering one touch keys press the Reset key The operation panel will return to the initial mode settings Encryption Key ID 00 Enter 2 Digit Key ID Box No 0000 Ent...

Page 57: ...taining the information you want to modify or delete 3 Modifying registered information 1 Press the S key or the T key to select the information you want to modify 2 Press the Enter key Follow the steps related to the desired information in Registering New One Touch Keys on page 2 18 Deleting registered information 1 Press the Stop Clear key If you want to cancel the deletion procedure simply pres...

Page 58: ...umber is registered Notes Any time you set documents on the platen after each document is scanned you will need to select whether or not you want to scan more pages into memory See page 2 8 The transmission operation will begin automatically there is no need to press the Start key If Press x key appears in the bottom line of the message display Dial Confirmation is turned ON See page 7 7 In this c...

Page 59: ...operation 2 Open the cover plate to the left and press the Print Report key 3 Press the S key or the T key to select Speed Dial List 4 Press the Enter key 5 Press the S key or the T key to select 1 Touch Key List One Touch Key List and then press the Enter key A One Touch Key List will be printed out The operation panel will return to the initial mode settings If there are no one touch keys regist...

Page 60: ...party as well as the fax number under each abbreviated number If you register the other party s name as well you will be able to use the directory to search for their fax number If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Check the message display to make sure that the operation panel is in the initial mode...

Page 61: ... symbols and If you DO NOT want to register a Subaddress Communication password proceed to step 11 11 Press the Enter key 12 Enter the name of the other party The name of the other party can be up to 20 characters in length See Entering Characters on page 2 15 13 Press the Enter key 14 Press the S key or the T key to select the desired transmission speed If communication errors occur frequently at...

Page 62: ... the number of the destination party s Encryption Box 20 Press the Enter key Registration of that abbreviated number is complete If you want to continue registering other abbreviated numbers return to step 4 If you are finished registering abbreviated numbers press the Reset key The operation panel will return to the initial mode settings Encryption Key ID 00 Enter 2 Digit Key ID Box No 0000 Enter...

Page 63: ...ng the information you want to modify or delete Then press the Enter key 3 Modifying registered information 1 Press the S key or the T key to select the information you want to modify 2 Press the Enter key Follow the steps related to the desired information in Registering New Abbreviated Numbers on page 2 24 and change the information as desired Deleting abbreviated numbers 1 Press the Stop Clear ...

Page 64: ...ransmit Any time you set documents on the platen after each document is scanned you will need to select whether or not you want to scan more pages into memory See page 2 8 3 Open the cover plate to the right and press the Abbr Directory key 4 Use the keypad to enter the 3 digit abbreviated number under which the desired fax number is registered The transmission operation will begin automatically t...

Page 65: ... fax operation 2 Open the cover plate to the left and press the Print Report key 3 Registering New Abbreviated Numbers to select Speed Dial List 4 Press the Enter key 5 Make sure that Abbreviated Dial List is selected in the message display and press the Enter key An Abbreviated Dial List will be printed out The operation panel will return to the initial mode settings If there are no abbreviated n...

Page 66: ...g for a Destination with the Address Book Directory searches are performed using the first three characters of the name as it is registered under the abbreviated number one touch key program key or group dial key Notes Directory searches will not differentiate between uppercase and lowercase letters If the first 3 characters of any two destinations are the same those names will be displayed in the...

Page 67: ...ll return to the initial mode settings 1 Check the message display to make sure that the operation panel is in the initial mode for fax operation 2 Open the cover plate to the left and press the Print Report key 3 Press the S key or the T key to select Speed Dial List 4 Press the Enter key 5 Press the S key or the T key to select Tel Directory List Then press the Enter key A Telephone Directory Li...

Page 68: ...se As redialing will be performed a number of times at a set interval this function is effective even if the other party s communication takes an extended period of time Automatic Redialing will not engage when documents are being transmitted in the Direct Feed Transmission mode from the Document Processor or the platen Manual Redialing What if you try to transmit documents but the other party s f...

Page 69: ...x Transmission will not be available if the document size is set to Long original See Setting the Document Size for Scanning from the Document Processor Scan from DP setting on page 7 10 If you press the Duplex Tx key during any operation Dial Confirmation for one touch keys will not be available It will also be necessary to press the Start key in order to initiate dialing for abbreviated numbers ...

Page 70: ... documents If you only want to transmit the 2 sided documents select No 6 Press the Enter key 7 Press the S key or the T key to select whether or not you want the data for the rear side of the documents to be inverted to match the orientation of the front side during transmission If you set the documents as shown in the illustration immediately below select On The fax will then invert the image of...

Page 71: ...Broadcast Transmission as a Standby Transmission To cancel a Standby Transmission when using the Direct Feed Transmission mode simply remove the documents from the Document Processor or the platen If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Set the documents you want to transmit in the Document Processor or...

Page 72: ... want to cancel the Standby Transmission 1 Press the S key or the T key to select whether or not you want to cancel the Standby Transmission If you want to continue the current Standby Transmission select Yes If you want to cancel the transmission select No 2 Press the Enter key If you do not press the Enter key the Standby Transmission will be canceled automatically after a designated period of t...

Page 73: ...s or group dial keys this fax can automatically transmit the same documents to up to 232 different destinations in a single operation During a Broadcast Transmission documents will be transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode You can also perform Broadcast Transmission as a Subaddress Transmission or in conjunction with the tim...

Page 74: ...r more fax numbers return to step 3 If you are finished entering fax numbers proceed to step 6 6 Press the Start key The documents will be scanned into memory and the transmission operation will begin automatically If a time for the transmission to begin was designated the transmission operation will begin when the appointed time is reached ...

Page 75: ... immediately after the current communication If you want to cancel an Interrupt Transmission simply remove the documents from the Document Processor or the platen If you press the Stop Clear key while an Interrupt Transmission is waiting to start perform the same procedure as in If you press the Stop Clear key during a Standby Transmission in the Direct Feed Transmission mode on page 3 4 1 Open th...

Page 76: ... communications that use the timer are scheduled to begin at the same time fundamentally the communication that was registered first will be accomplished first However even if it has been registered later any communication scheduled with a single location will take priority over a communication to multiple locations If you want to cancel or change the contents of a communication that is waiting fo...

Page 77: ... time for the transmission to begin If you want to reset the displayed time to 00 00 simply press the Stop Clear key 6 Press the Enter key The documents will be scanned into memory and the transmission operation will begin when the appointed time is reached If the Delayed Communication Report print out setting is turned ON a Delayed Communication Report will be printed out See page 7 1 Enter Desti...

Page 78: ...ou can use chain dial keys when entering destination fax numbers in each of the various types of fax communication available in this fax such as Broadcast Transmission You CANNOT use chain dial keys in combination with group dial keys or program keys Registering New Chain Dial Keys Notes You can register any number of the 32 one touch keys for use as chain dial keys If you want to cancel the proce...

Page 79: ...Perform steps 1 3 of Registering New Chain Dial Keys on page 3 10 2 Press the one touch key chain dial key containing the chain dial information you want to modify or delete 3 Perform the following procedure that corresponds to what you want to do Modifying registered information Press the S key or the T key to select the information you want to modify Then press the Enter key Follow the steps rel...

Page 80: ...dial key 3 Enter the other party s fax number You can enter the fax number using the keypad abbreviated numbers one touch keys or the directory Once the other party s fax number is entered the displayed chain dial number or name will be replaced in the message display by the other party s fax number or name If you want to enter the fax number once again from the beginning simply press the Stop Cle...

Page 81: ...if you print out a sample image of the documents the transmission will be carried out on schedule If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Open the cover plate to the left and press the Information key 2 Press the S key or the T key to select Edit and press the Enter key 3 Press the S key or the T key to...

Page 82: ...e to the left and press the Information key 2 Press the S key or the T key to select Edit and press the Enter key 3 Press the S key or the T key to select Immediate TX Immediate transmission and press the Enter key If there are no communications that are using the timer currently in memory an error message will appear and then the message display will return to the Edit menu 4 Press the S key or t...

Page 83: ...led communication that is waiting for Automatic Redialing nor is it possible to modify a scheduled Polling Communication You can enter fax numbers using the keypad abbreviated numbers one touch keys group dial keys chain dial keys and the directory Modifications that can be made Changing the scheduled start time Adding fax numbers Deleting fax numbers Changing fax numbers Turning Subaddress Commun...

Page 84: ...munication to begin will be registered If you are finished modifying the contents of the communication proceed to step 38 O Adding fax numbers 9 Press the S key or the T key to select Broadcast List and press the Enter key 10 If you want to add fax numbers press the S key or the T key to select Add destination Add attention If you DO NOT want to add fax numbers this step is not necessary Proceed t...

Page 85: ...e press the Enter key and then proceed to step 18 17 Select whether or not you want to continue adding fax numbers If you DO want to add more fax numbers return to step 12 If you are finished adding fax numbers proceed to step 18 18 Press the Enter key If you are finished modifying the contents of the communication proceed to step 36 O Deleting fax numbers 19 Press the S key or the T key to select...

Page 86: ... the Enter key If you selected On in step 28 proceed to step 30 If you selected Off in step 28 proceed to step 33 30 Enter the subaddress you want to use for this Subaddress Communication Then press the Enter key The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 9 31 If necessary enter the predetermined Subaddress Communication password The password ...

Page 87: ...ng fax numbers return to step 23 If you are finished changing fax numbers proceed to step 34 O Completing the procedure 34 Press the S key to select End 35 Press the Enter key 36 Press the S key to select End 37 Press the Enter key 38 Press the S key to select End 39 Press the Enter key If the Delayed Communication Report print out setting is turned ON a Delayed Communication Report will be printe...

Page 88: ...formation key 2 Press the S key or the T key to select Edit and press the Enter key 3 Press the S key or the T key to select Delete 4 Press the Enter key If there are no communications that are using the timer currently in memory an error message will appear and then the message display will return to the Edit menu 5 Press the S key or the T key to select the document number that corresponds to th...

Page 89: ...ant to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Set the documents you want to transmit 2 Pick up the telephone receiver or press the On Hook key If you press the On Hook key the On Hook indicator will be lit 3 Dial the destination fax number 4 Check whether or not you are connected to a fax machine If you hear a fax to...

Page 90: ...nitiate reception it is usually necessary to change the reception mode to Manual Fax Reception O Preparation Open the cover plate to the left and press the TAD Manual Rx key until both the TAD and the Auto Rx indicators go out 1 When a call comes in the separately purchased phone will ring 2 Pick up the telephone receiver 3 Check whether or not the call is from a fax If you hear a fax tone You are...

Page 91: ...unction of this machine will protect the contents of memory for up to 60 minutes even if for any reason power to the fax is disconnected or lost However depending on certain conditions in this machine a portion of the first data received may be lost Ask the other party to retransmit any documents for which data was lost If a Power Failure Report is Printed Out If documents or other information con...

Page 92: ...the same time load paper of the size indicated in the message display Set Toner Container The toner container is either not set or is not set properly Refer to the Basic Edition of the Operation Guide for your machine and set the toner container properly Add toner There is insufficient toner left in the indicated toner container Refer to the Basic Edition of the Operation Guide for your machine an...

Page 93: ...ersonnel is required Contact your service representative an authorized service center or the place of purchase Communication Error An error has occurred during a fax transmission or fax reception Check the error code which indicates the origin of the error on the corresponding Transmission Report or Reception Report that is printed out after the error 10 7 Continue TX Continue transmission This me...

Page 94: ... the box number and I cannot register the Encryption Box Is the box number you are trying to enter the same as the subaddress already registered for a Subaddress Relay Box or Subaddress Confidential Box You CANNOT register an Encryption Box number that is identical to the subaddress of a registered Subaddress Relay Box or Subaddress Confidential Box Select a different Encryption Box number 5 59 I ...

Page 95: ...lities as your machine Relay Broadcast Transmission will NOT be possible Check with the relay station 5 28 Is there an appropriate box equal to a Subaddress Relay Box registered in the relay station s fax machine Check with the relay station 5 28 Does the subaddress and the Subaddress Communication password that you entered match the corresponding subaddress and Subaddress Communication password t...

Page 96: ...the subaddress and the Subaddress Communication password that you entered correct Check the registered Subaddress Confidential Box information 5 21 I am not able to perform Subaddress based Bulletin Board Reception Does the transmitting party s fax machine have the same Subaddress based Bulletin Board Communication capabilities as your fax machine If the transmitting party s fax machine does not h...

Page 97: ...know that you should answer Notes Auto FAX TEL switching is only possible if a separately purchased telephone is connected to this fax machine Even if you do not answer the telephone the calling party will incur telephone charges after the telephone rings a designated number of times Reception flow O Preparation See Selecting the Automatic Reception Mode Receive Mode setting on page 7 12 and selec...

Page 98: ...whether the call is from a telephone or another fax If the call is from a telephone 1 The fax will ring to let you know that you should answer Pick up the telephone receiver within 30 seconds after the ringing starts If the telephone receiver is not picked up within 30 seconds the fax machine will switch to fax reception 2 Speak with the other party At the end of the conversation fax reception can...

Page 99: ... for the telephone in use for details on recording and listening to messages etc BE SURE that the number of times your answering machine is set to ring is LESS than the number of times the fax is set to ring You can set the number of times the fax will ring See Setting the Number of Rings TAD Reception Number of Rings setting on page 7 5 If you have selected TAD reception as the current reception ...

Page 100: ...ion Manually Manual Fax Reception on page 3 22 2 Your answering machine will answer the call as follows If the call is from a telephone but you do not answer The functions of the answering machine will engage your message will be played and the caller will be able to leave a message If there is a silent pause of 9 seconds or more 6 seconds or more for metric versions the fax machine will switch to...

Page 101: ...s only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Using D R D Reception to receive a telephone call is only possible if a separately purchased telephone is connected to this fax machine O Preparation See Selecting the Automatic Reception...

Page 102: ...rom a telephone The bell distinctive to the telephone will ring in the fax machine Pick up the telephone receiver and speak with the other party At the end of the conversation fax reception can be initiated manually If the call is from a fax The bell distinctive to the fax will ring in the fax machine and fax reception will start automatically ...

Page 103: ... cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Open the cover plate to the left and press the Register key 2 Press the S key or the T key to select Program Fax Parameter 3 Press the Enter key 4 Press the S key or the T key to select Remote Switch 5 Press the Enter key 6 Use the keypad to enter the new Remote Switching Numbe...

Page 104: ...ing procedure 1 When a call comes in the telephone will ring 2 Pick up the telephone receiver 3 If you hear a fax tone use the tone signal capabilities of the telephone to enter the 2 digit Remote Switching Number The factory default setting for the Remote Switching Number is 55 4 The connection will switch to the fax machine and fax reception will start automatically ...

Page 105: ...uments to the Polling Transmission as long as you are still waiting for the polling request If you use Polling Transmission in combination with the Bulletin Board function the same documents can be made available and transmitted to an unlimited number of receiving parties See Turning the Bulletin Board ON OFF Bulletin Board setting on page 7 3 If you want to delete a scheduled Polling Transmission...

Page 106: ... transmitting fax numbers using abbreviated numbers one touch keys and or group dial keys this fax can automatically receive documents from up to 232 different fax machines in a single operation However you CANNOT enter the number of a transmitting fax with abbreviated numbers or one touch keys that have been designated for Encrypted Transmission Polling Reception is only possible if the transmitt...

Page 107: ... the Sub Address key proceed to step 6 If you DID NOT press the Sub Address key proceed to step 9 6 Enter the subaddress you want to use for this Subaddress Polling Reception The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 9 7 Press the Enter key 8 If necessary enter the predetermined Subaddress Communication password The password can be up to 20 d...

Page 108: ...ignate a time for the reception to begin press the Delayed Tx key If the maximum allowable number of communications that use the timer max 50 is reached an error message will appear in the message display In this case press the Enter key and the operation panel will return to the initial mode settings If you want the reception to begin right away this step is not necessary Proceed to step 14 12 Pr...

Page 109: ...ddition if you register in advance the appropriate subaddress and Subaddress Communication password under a speed dial key you will not need to enter that information during the actual transmission or reception procedure Refer to the procedures for each type of fax communication and for the related registration procedures for more detailed information What Subaddresses are used in this fax In this...

Page 110: ...l reception procedure What are Subaddress Boxes By using codes developed for Subaddress based Communication more functional fax communications such as Confidential Communication and Relay Broadcasting are possible with facsimiles made by other manufacturers In order to accomplish this you register in the memory of your fax in advance a memory box and use that box to transmit documents to and recei...

Page 111: ...on Boxes and all of subaddresses that have already been registered for Subaddress Relay Boxes If for any reason you lose reference to a Subaddress Communication password you will not be able to print out documents that are received into the corresponding Subaddress Confidential Box nor will you be able to delete that box Therefore exercise DUE CAUTION in the management of the Subaddress Communicat...

Page 112: ...tion password for a Subaddress Confidential Box as well as when you want to completely delete one of those boxes Notes You CANNOT modify a registered Subaddress Communication password If you want to change a Subaddress Communication password delete the corresponding Subaddress Confidential Box and then register it again with the desired password You CANNOT delete a Subaddress Confidential Box whic...

Page 113: ... 4 digits See Registering New Subaddress Confidential Boxes on page 5 15 4 Press the Enter key 5 Press the T key to select End 6 Press the Enter key The subaddress will be modified or the Subaddress Confidential Box deleted as appropriate If you want to continue modifying and or deleting other Subaddress Confidential Boxes return to step 2 If you want to finish modifying and or deleting other Suba...

Page 114: ...er that number and the corresponding password during the procedure to print out the received documents See Printing Out Documents from a Subaddress Confidential Box on page 5 20 Note If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Set the documents you want to transmit 2 If you want to designate a start time fo...

Page 115: ... password can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and If you DO NOT need to enter an Subaddress Communication password proceed to step 8 8 Proceed to the appropriate step as indicated below If you pressed the Delayed Tx key in step 2 proceed to step 9 If you DID NOT press the Delayed Tx key proceed to step 11 9 Press the Enter key 10 Use...

Page 116: ...onfidential Box where the documents you want to print are stored 5 Press the Enter key If you registered 0000 as the Subaddress Communication password the documents will be automatically printed out at this point the procedure from step 6 will not be necessary If there are no documents in the selected Subaddress Confidential Box an error message will appear in the message display and then the oper...

Page 117: ...settings 1 Open the cover plate to the left and press the Confidential key 2 Press the S key or the Tkey to select Subaddress Box List 3 Press the Enter key 4 Press the S key or the T key to select Subadd Confi Box List Subad Confid Box List and then press the Enter key A Subaddress Confidential Box List will be printed out The operation panel will return to the initial mode settings If there are ...

Page 118: ...nt to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Set the documents you want to transmit 2 Open the cover plate to the left and press the Confidential key 3 Press the S key or the T key to select Scan Original to Conf Box Subad Confid Box Input 4 Press the Enter key 5 Use the keypad to enter the subaddress 4 digits of the...

Page 119: ...orresponding subaddress and Subaddress Communication password to designate and access that Subaddress Confidential Box Using certain codes called the Subaddress and Subaddress Communication password in this fax the base of a protocol that has been adopted for use with facsimiles made by other manufacturers as well communication is possible with other facsimiles even if they are not one of our mode...

Page 120: ...y Box List See Printing Out a Subaddress Relay Box List on page 5 30 See Sending Documents as a Subaddress based Relay Broadcast Transmission on page 5 28 for the procedure on acting as the initial transmitting station and sending documents through a relay station Registering New Subaddress Relay Boxes Perform the following procedure to register a new Subaddress Relay Box Note You can register up ...

Page 121: ...ation and you have registered 0000 as the Subaddress Communication password for the corresponding Subaddress Relay Box a check of the passwords will not be performed If you want to reset the displayed number to 0000 simply press the Stop Clear key 9 Press the Enter key 10 Repeat step 1 and 2 below until all of the final destination fax numbers are registered Max 232 destinations 1 Enter the fax nu...

Page 122: ... not necessary Proceed to step 15 You can use the keypad abbreviated numbers one touch keys and chain dial keys to enter the fax number 15 Press the Enter key Registration of that Subaddress Relay Box is complete If you want to continue registering other Subaddress Relay Boxes return to step 4 If you are finished registering Subaddress Relay Boxes press the Reset key The operation panel will retur...

Page 123: ...edure below Modifying information in the box 1 Press the Enter key 2 Enter the 4 digit Subaddress Communication password that corresponds to that box 3 Press the Enter key 4 Press the S key or the T key to select the item that you want to modify and then press the Enter key See Registering New Subaddress Relay Boxes on page 5 24 for instructions in regard to each item 5 After you have completed th...

Page 124: ...ing station As it is necessary to enter exactly as it is registered in the relay station s fax the number the 4 digit Subaddress in this fax of the box called the Subaddress Relay Box in this fax that will receive the documents as well as its corresponding Subaddress Communication password be sure to verify that information in advance The fax number of each relay station can be entered with the ke...

Page 125: ...that have been designated for Subaddress based Communication as well If you do use such an abbreviated number or one touch key you do not need to perform steps 4 7 4 Open the cover plate to the left and press the Sub Address key 5 Use the keypad to enter the appropriate subaddress This subaddress is required during a Subaddress based Communication in order to designate the box in the relay station...

Page 126: ...Notes If there are no Subaddress Relay Boxes registered in this fax a Subaddress Relay Box List will not be printed out If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Open the cover plate to the left and press the Print Report key 2 Press the S key or the T key to select Subaddress Box List 3 Press the Enter k...

Page 127: ...34 Registering the Fax Forwarding Information The following procedure must be performed when registering Fax Forwarding information for the first time Note If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Open the cover plate to the left and press the Register key 2 Press the S key or the T key to select Program...

Page 128: ...lay In this case press the Enter key and the message display will return to a display that allows you to enter the destination fax number again 12 Press the S key or the T key to select whether or not you want the received documents to be printed out at this fax machine The asterisk in the message display indicates the current setting However an asterisk will not be displayed until the setting is ...

Page 129: ...dify information already registered for Fax Forwarding Note If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Perform steps 1 4 of Registering the Fax Forwarding Information on page 5 31 2 Press the Enter key 3 Press the S key or the T key to select the information you want to modify Press the Enter key Follow th...

Page 130: ...ress the Enter key 3 Press the S key or the T key to select Fax Forwarding 4 Press the Enter key 5 Press the S key or the T key to select whether you want to turn Fax Forwarding ON or OFF The asterisk in the message display indicates the current setting 6 Press the Enter key The setting for Fax Forwarding settings is complete 7 Press the Reset key The operation panel will return to the initial mod...

Page 131: ...atically dial to up to 232 different fax machines in a single operation If you register a group name as well as the fax number of the other parties under each group dial key you will be able to use the directory to search for their fax number If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Open the cover plate ...

Page 132: ...ion of the numerals 0 9 and the symbols and You do not have to enter a Subaddress Communication password here if you agree in advance with the other party not to use one If you DO NOT need to enter a Subaddress Communication password proceed to step 12 12 Press the Enter key If the fax number you entered has already been registered for this key an error message will appear in the message display I...

Page 133: ...ey to select the information you want to modify To add modify or delete fax numbers already registered under a group dial key select Group Dial List 2 Press the Enter key 3 See Registering New Group Dial Keys on page 5 35 and change the registered information as desired 4 Once you are finished modifying the information press the S key or the T key to select End and then press the Enter key Deletin...

Page 134: ... is actually the one desired If the group IS the one desired press the key on the keypad that corresponds to the number indicated in the message display The operation will begin automatically Printing Out a Group Dial List Print out this list in order to check the contents of group dial keys currently registered in this fax such as the registered fax numbers and the group name Notes If there are n...

Page 135: ... Dial List will be printed out The operation panel will return to the initial mode settings If there are no group dial keys registered in the fax an error message will appear in the message display and then the operation panel will return to the initial mode settings Print Speed Dial List Tel Directory List Program Dial List Group Dial List ...

Page 136: ...on method listed as A above Chain dial and group dial keys CANNOT be used in combination during entry of any one fax number For more detailed information on each communication method refer to the explanation that particular function Registering New Program Keys Notes You can designate any number of the 32 one touch keys as program keys It is not necessary for you to register a name for each progra...

Page 137: ... key 12 Use the keypad to enter a destination fax number You can enter the fax number using the keypad abbreviated numbers one touch keys chain dial keys or the directory If you enter the fax number using an abbreviated number or one touch key that is already designated for Subaddress based Communication you can skip steps 13 through 16 13 If you want to designate this communication as a Subaddres...

Page 138: ...information will become registered under the designated program key If you want to continue registering other program keys return to step 4 page 5 40 If you are finished registering program keys press the Reset key The operation panel will return to the initial mode settings B Broadcast Transmission Continued from step 5 page 5 41 6 Press the S key or the T key to select Broadcast 7 Press the Ente...

Page 139: ...a Subaddress Communication password here if you agree in advance with the destination party not to use one If you DO NOT need to enter a Subaddress Communication password proceed to step 17 17 Press the Enter key If the fax number you entered has already been registered for this operation or too many numbers were entered an error message will appear in the message display In this case press the En...

Page 140: ...ready designated for Subaddress based Communication you can skip steps 13 through 16 13 If you want to designate the communication for this fax number as a Subaddress based Reception press the Sub Address key If you pressed the Sub Address key proceed to step 14 If you DID NOT press the Sub Address key proceed to step 17 14 Use the keypad to enter the subaddress you want to use for this Subaddress...

Page 141: ...ther transmitting fax numbers If you DO want to enter more fax numbers return to step 12 If you are finished entering fax numbers proceed to step 19 19 Press the Enter key 20 Enter a name for the program The program name can be up to 20 characters in length See Entering Characters on page 2 15 21 Press the Enter key The entered information will become registered under the designated program key If...

Page 142: ...o select the information you want to modify 2 Press the Enter key Follow the steps related to the desired information in Registering New Program Keys on page 5 40 to change that information 3 Once the message display has returned to the same message as in step 1 press the S key to select End and press the Enter key Deleting the program key 1 Press the Stop Clear key If you want to cancel the delet...

Page 143: ... operation according to the registered data If Press x key appears in the bottom line of the message display Dial Confirmation is turned ON In this case check that the program displayed is actually the one desired If the program IS the one desired press the key on the keypad that corresponds to the number indicated in the message display The operation will begin automatically ABC Press 1 key Docum...

Page 144: ...e to the left and press the Print Report key 2 Press the S key or the T key to select Speed Dial List 3 Press the Enter key 4 Press the S key or the T key to select Program Dial List 5 Press the Enter key A Program Dial List will be printed out The operation panel will return to the initial mode settings If there are no program keys registered in the fax an error message will appear in the message...

Page 145: ...st register its self station fax number or self station ID in advance In order to use Password Check Communication it is necessary to turn it ON in advance See Turning Password Check Communication ON OFF on page 5 53 Conditions Required for Successful Communication The Permit Telephone Number registered in your fax must match the self station fax number registered in the other party s fax The Perm...

Page 146: ...Permit Telephone Numbers Note If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Perform steps 1 5 of Registering New Permit Telephone Numbers on page 5 49 2 Use the S key or the T key to select the Permit Telephone Number to be modified or deleted 3 Perform the following modification or deletion procedure Modifyi...

Page 147: ...mbers as Permit IDs in this fax If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Open the cover plate to the left and press the Register key 2 Press the S key or the T key to select Program Fax Parameter 3 Press the Enter key 4 Press the S key or the T key to select Permit ID No Permit number 5 Press the Enter k...

Page 148: ... Press the S key or the T key to select the Permit ID to be modified or deleted 3 Perform the following modification or deletion procedure Modifying the registered information 1 Press the Enter key Press the Stop Clear key to clear the currently displayed number from the message display 2 Use the keypad to enter the new Permit ID to be registered Each Permit ID is a 4 digit number that can include...

Page 149: ...m Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select Password Check Comm 5 Press the Enter key 6 Make sure that Send is selected in the message display and press the Enter key 7 Press the S key or the T key to select whether to turn Password Check Transmission ON or OFF The asterisk in the message display indicates the current setting 8 ...

Page 150: ...tes the current setting 12 Press the Enter key The setting for Password Check Reception is complete 13 Press the S key or the T key to select End and then press the Enter key The message display will return to the Fax Default menu 14 If you are finished making settings press the Reset key The operation panel will return to the initial mode settings Password RX On Off ...

Page 151: ... receiving faxes Note Be sure that those settings above which are indicated with the same letter in parenthesis are registered with the EXACT same numbers or characters as appropriate Registering New Encryption Keys The Encryption Key to be used must be selected by the transmitting party during the registration of the corresponding abbreviated number or one touch key both designated for Encrypted ...

Page 152: ... In this case press the Enter key and enter the correct password Refer to the Advanced Edition of the Operation Guide for your machine for information on the administration password 5 Press the S key or the T key to select an unregistered Encryption Key ID from among 01 20 6 Press the Enter key 7 Use the one touch keys to create the desired 16 character Encryption Key Program Program Subadd Confi ...

Page 153: ...responding Confidential Box in the receiving party s fax it is not necessary that the Encryption Key IDs match For example if the transmitting party initiates an Encrypted Transmission using an Encryption Key of ABFE468C2569D341 that is registered under Encryption Key ID 18 and the receiving party has registered the same Encryption Key but it is registered under Encryption Key ID 09 as long as the...

Page 154: ... to modify or delete 4 Perform one of the following procedures Modifying information 1 Press the Enter key 2 Use the one touch keys to create the 16 digit Encryption Key that you want to register To clear the currently entered Encryption Key press the Stop Clear key 3 Press the Enter key Deleting an Encryption Key 1 Press the Stop Clear key 2 Press the Enter key 5 If you want to continue modifying...

Page 155: ...al mode settings 1 Open the cover plate to the left and press the Register key 2 Press the S key or the T key to select Program encryption box Encryp Code Box Regist 3 Press the Enter key 4 Press the S key or the T key to select an unregistered box 5 Press the Enter key 6 Enter the number that you want to use as the Encryption Box number Each Encryption Box number is a 4 digit number from 0000 to ...

Page 156: ...gs 1 Perform steps 1 3 of Registering New Encryption Boxes on page 5 59 2 Press the S key or the T key to select the Encryption Box you want to modify or delete 3 Select whether you want to modify information that is registered in that box or to completely delete the box and then perform the corresponding procedure below Modifying information in the box 1 Press the Enter key 2 Enter the 4 digit Bo...

Page 157: ...t Transmission for a Relay Transmission from the relay station to the final destinations and for transmission of the report from the relay station to the intial transmitting station Subaddress based Communication is not available for use with Encrypted Communications If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode setting...

Page 158: ...itting party will send you the encrypted documents Once they are received they are normally decrypted to their original form and then stored in the specified Encryption Box If the Encryption Box has been registered for manual print out of the documents proceed to step 4 If the Encryption Box has been registered for automatic print out of the documents received documents will be automatically print...

Page 159: ...stored 5 Press the Enter key If you registered 0000 as the Box ID the documents will be automatically printed out at this point the procedure from step 6 will not be necessary If there are no documents in the selected Encryption Box an error message will appear in the message display and then the operation panel will return to the initial mode settings If the box number you entered is not register...

Page 160: ...way through press the Reset key The operation panel will return to the initial mode settings 1 Open the cover plate to the left and press the Print Report key 2 Press the S key or the T key to select Speed Dial List 3 Press the Enter key 4 Press the S key or the T key to select Encryption Key List 5 Press the Enter key 6 Use the keypad to enter the currently registered administrator password 4 dig...

Page 161: ...ugh press the Reset key The operation panel will return to the initial mode settings 1 Open the cover plate to the left and press the Print Report key 2 Press the S key or the T key to select Encryption Box List 3 Press the Enter key An Encryption Box List will be printed out The operation panel will return to the initial mode settings If there are no Encryption Boxes registered in this fax an err...

Page 162: ...the management of fax functions turn this setting ON Advanced Edition of the Operation Guide Setting the Fax Transmission Limit Sets the maximum number of documents that each department can transmit This setting can also be made so that there is no restrictions on the number of documents transmitted or so that documents can not be sent at all Advanced Edition of the Operation Guide Checking Transm...

Page 163: ...out even before 50 transactions are reaching depending upon the number of ID codes registered in the fax See Turning Print Out of Each Report ON OFF Print Report setting on page 7 1 Ordinarily the registered self station name will be displayed as part of the TTI but if Restricted Access is turned ON and the transmission is initiated by entering an ID code the department name corresponding to that ...

Page 164: ... will return to the initial mode settings O If you use an ID code 1 Use the keypad to enter your ID code and press the Enter key If the entered ID code matches the registered one the message display will change to the initial mode for fax operation 2 Open the cover plate to the left and press the Print Report key 3 Press the S key or the T key to select Restr Job Accounting Report 4 Press the Ente...

Page 165: ...terisk will appear next to the selected setting either All Departments All ID codes or the selected ID code or name of the department To select multiple departments repeat steps 5 and 6 7 Press the S key to select End and then press the Enter key A Restricted Access Report will be printed out for the selected department s Enter Pin Code using Key Restr Job Accounting Report End All Accounts ID 123...

Page 166: ...Other Features of this Fax 5 70 ...

Page 167: ...initial mode settings 1 Open the cover plate to the left and press the Information key 2 Make sure that TX result on LCD TX result display is selected in the message display and press the Enter key Information for the most recent transmission will be displayed 3 Pressing the T key will display the next previous transmission and pressing the S key will change the display back towards the most recen...

Page 168: ... Enter key Information for the most recent reception will be displayed 4 Pressing the T key will display the previous reception and pressing the S key will change the display back towards the most recent reception 5 Once you have finished checking the desired information press the Enter key The operation panel will return to the initial mode settings If you press the T key when the information for...

Page 169: ... will return to the initial mode settings 1 Open the cover plate to the left and press the Print Report key 2 Make sure that Activity Report is selected in the message display and press the Enter key An Activity Report will be printed out The operation panel will return to the initial mode settings Printing Out a Confirmation Report Print out this report in order to check the status of fax communi...

Page 170: ...ou want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Open the cover plate to the left and press the Print Report key 2 Press the S key or the T key to select User Setting List 3 Press the Enter key A User Setting List will be printed out The operation panel will return to the initial mode settings Print Report Activity ...

Page 171: ...der certain condition such as a communication error a Broadcast Transmission and a transmission that uses the timer Reception Report Set this report to be printed out after each reception to check whether the reception was accomploshed correctly or not Select Output only be Condition and then it is possible to set this report to be printed out only under certain condition such as a communication e...

Page 172: ...t automatically select On If you selected TX Transaction or RX Transaction in step 4 it will also be possible to select Output only be Condition here In this case the corresponding report will only be printed out under those conditions that are explained under the information for that report as shown on the left side of this page 9 Press the Enter key The setting for that report is complete If you...

Page 173: ...etin Board 5 Press the Enter key 6 Press the S key or the T key to select whether you want to turn the Bulletin Board function ON or OFF The asterisk in the message display indicates the current setting If you want to turn the Bulletin Board function ON select Save Doc after TX Save document after TX Even after they are transmitted the documents will remain in memory waiting for the next polling r...

Page 174: ... Default 3 Press the Enter key 4 Press the S key or the T key to select of Rings Nr of rings 5 Press the Enter key 6 Press the S key or the T key to select the number of rings before an incoming call is answered The asterisk in the message display indicates the current setting 7 Press the Enter key The setting for the number of rings in the Auto Fax Reception mode is complete If you are finished m...

Page 175: ...g machine If you cannot set the number of rings in your answering machine select 15 Times in this procedure If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select Rings TAD Nr rings TAD 5 Pr...

Page 176: ... the Reset key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select Rings AutoRX Nr rings AutRX 5 Press the Enter key 6 Press the S key or the T key to select the number of times the fax will let the telephone ring The asterisk in the message display indicates ...

Page 177: ...panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select Dial Confirm Confirm dial 5 Press the Enter key 6 Press the S key or the T key to select whether to turn Dial Confirmation ON or OFF The asterisk in the message display indicates the current setting 7 Press the Enter key T...

Page 178: ...ns on the telephone line when the On Hook key was NOT pressed Speaker Volume Sets the volume of the internal speaker that allows you to listen to conditions on the telephone line when the On Hook key WAS pressed Note If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to ...

Page 179: ... of 4 settings Off Small or Large If you selected Off you will not be able to hear the monitor If you selected Speaker Volume 1 Press the Enter key 2 Press the S key or the T key to select the desired volume The asterisk in the message display indicates the current setting The volume can be set to any one of 4 settings Off Small or Large If you selected Off you will not be able to hear the monitor...

Page 180: ...ion Rotate Transmit function on page 1 20 If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select Scan from DP 5 Press the Enter key 6 Press the S key or the T key to select the desired docum...

Page 181: ...s the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select TX Default 5 Press the Enter key 6 Press the S key or the T key to select the desired transmission mode The asterisk in the message display indicates the current setting 7 Press the Enter key The setting for the transmission mode is complete If you are finished making settin...

Page 182: ... select Receive Mode Reception mode 5 Press the Enter key 6 Press the S key or the T key to select the desired reception mode The asterisk in the message display indicates the current setting D R D was selected Proceed to step 7 If any reception mode other than D R D was selected Proceed to step 9 7 Press the Enter key 8 Press the S key or the T key to select the desired ring pattern Select among ...

Page 183: ...er the forwarding operation is unsuccessful even after redialing the predetermined number of times the reception date and time information WILL be displayed on the documents that will then be automatically printed out at this fax If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press ...

Page 184: ...ts will be received directly into memory You CANNOT select more than one size of paper in this setting If the same size of paper is set in more than one location the upper drawer will have priority for paper feed Fixed Cassette mode In this mode paper feed will be accomplished from a specified drawer regardless of the size of the received documents If there is no paper in the selected drawer the d...

Page 185: ...x Cassette Fixed Cassette 1 Press the Enter key 2 Press the S key or the T key to select the desired drawer If the selected drawer is not installed a message will be displayed indicating that the drawer is not available and use of that drawer will not be possible 7 Press the Enter key The setting for Paper Feed Selection is complete If you are finished making settings press the Reset key The opera...

Page 186: ...t key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select 2 in 1 RX 2 up RX 5 Press the Enter key 6 Press the S key or the T key to select whether to turn 2 in 1 reception ON or OFF The asterisk in the message display indicates the current setting 7 Press the ...

Page 187: ...tive an authorized service center or the place of purchase If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select Remote Diag Remote diagn 5 Press the Enter key 6 Press the S key or the T ke...

Page 188: ...rogram Fax Parameter 3 Press the Enter key 4 Press the S key or the T key to select Remote Test ID 5 Press the Enter key 6 Use the keypad to enter the designated 4 digit Remote Test ID If you want to reset the displayed number to 0000 simply press the Stop Clear key 7 Press the Enter key Registration of the Remote Test ID is complete If you are finished making settings press the Reset key The oper...

Page 189: ...anel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select RX size Reception size 5 Press the Enter key 6 Press the S key or the T key to select whether have faxes printed at their original size or have them reduced to fit the available size of paper The asterisk in the message dis...

Page 190: ...machine is in the middle of a Memory Reception those operations will be given priority If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select Fax Bulk RX 5 Press the Enter key 6 Press the S ...

Page 191: ... of received faxes To use the Duplex Reception function it is necessary to turn it ON in advance Notes You CANNOT use duplex reception in combination with 2 in 1 reception If you want to cancel the procedure part way through press the Reset key The operation panel will return to the initial mode settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Pr...

Page 192: ...he amount of memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode In addition you will be able to store a greater number of documents into memory for transmission or through reception ...

Page 193: ...n Line Manual A PDF format On Line Manual is included on the provided CD ROM This On Line Manual contains explanations on the applications required in order to use the Network FAX functions Its contents are as follows How to install the various applications How to perform the various settings How to perform Network FAX Transmission How to perform Network FAX Reception How to use the Address Book H...

Page 194: ...ble 100 BASE TX or 10 BASE T to the fax machine See page 9 3 2 Procedure on the fax machine Perform the basic settings Network FAX Reception setting setting for saving the documents for transmission file type setting on the fax machine See page 9 4 page 9 6 3 Procedure on the computer Install the required software included in the provided CD ROM and perform the various settings Refer to the On Lin...

Page 195: ... fax machine OFF O Important Always make sure to turn the power switch of the fax machine OFF O before connecting the network cable 2 Insert the connector of a shielded Ethernet 10BASE T or 100BASE TX cable into the scanner interface connector on the fax machine 3 Turn the power switch of the fax machine ON ...

Page 196: ... RX 5 Press the Enter key 6 Press the S key or the T key to select whether to turn Network FAX Reception On or Off The asterisk in the message display indicates the current setting Selecting On Local Print ON will cause incoming faxes to be automatically printed out while selecting On Local print OFF will save incoming fax data into a selected folder without printing them out 7 Press the Enter key...

Page 197: ... T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select Save Tx MS 5 Press the Enter key 6 Press the S key or the T key to select whether to turn the Save Transmitted Documents function On or Off The asterisk in the message display indicates the current setting 7 Press the Enter key The setting for the Save Transmitted Documents Function is complete If you are f...

Page 198: ...settings 1 Press the System Menu key 2 Press the T key to select Fax Default 3 Press the Enter key 4 Press the S key or the T key to select File Format File type 5 Press the Enter key 6 Press the S key or the T key to select the desired file type either PDF or TIFF The asterisk in the message display indicates the current setting 7 Press the Enter key The setting for the File Type is complete If y...

Page 199: ...mber etc Note If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Open the cover plate to the left and press the Print Report key 2 Press the S key or the T key to select NWF Set List 3 Press the Enter key A Network FAX Settings List will be printed out The operation panel will return to the initial mode settings Print...

Page 200: ...Network FAX Settings Option 9 8 ...

Page 201: ...ty Horizontal x Vertical Normal 8 dots mm x 3 85 lines mm Fine 8 dots mm x 7 7 lines mm Super fine 8 dots mm x 15 4 lines mm Ultra fine 16 dots mm x 15 4 lines mm Recording Resolution 600 dpi x 600 dpi Grayscale 128 levels Value differential diffusion One Touch Keys Max 32 destinations 01 32 Abbreviated Number Max 200 destinations 000 199 Broadcast Transmission Max 232 destinations Polling Recepti...

Page 202: ...ference when operating the fax Register key Abbreviated Numbers One Touch Keys Program Keys Group Dial Keys Chain Dial Keys Subaddress Boxes Subaddress Confidential Boxes Subaddress Relay Boxes Encryption Boxes Encryption Keys Self Station Information Your Own Fax Number Your Own Name Your Own ID Permit Telephone Numbers Permit IDs Fax Forwarding Remote Switching Number Remote Test ID Date and Tim...

Page 203: ... Password Check Transmission ON OFF Password Check Reception ON OFF Fax Forwarding ON OFF Bulletin Board Function ON OFF Number of Rings Auto Fax Reception Number of Rings TAD Number of Rings FAX TEL Dial Confirmation ON OFF Volume Settings DP Scanning Default Transmission Mode Reception Mode Reception Date and Time Print Out ON OFF Paper Feed Selection Mode 2 in 1 Reception ON OFF Duplex Receptio...

Page 204: ...s of the Communication Deleting the Communication Polling Key Polling Transmission Polling Reception Confidential key Entering Documents into a Subaddress Confidential Box Printing Out Documents from a Subaddress Confidential Box Printing Out Documents from an Encryption Box Broadcast key Broadcast Transmission Duplex Tx key Transmission of Duplex 2 Sided Documents Delayed Tx key Designating the S...

Page 205: ... wise L G 8 1 2 x 14 L D 11 x 17 The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out If the same size of paper is set in more than one location the upper drawer will have priority for paper feed If the either of the Fixed Size or Fixed Cassette modes are selected in the Paper Feed Selection Mode setting that setting will take precedent ove...

Page 206: ...on of feed for transmission or print out FL refers to Folio size paper If the same size of paper is set in more than one location the upper drawer will have priority for paper feed If the either of the Fixed Size or Fixed Cassette modes are selected in the Paper Feed Selection Mode setting that setting will take precedent over the order indicated here 1 Indicates that the Rotate Received Data func...

Page 207: ...ures again U01000 U01092 A communication error occurred during transmission Perform transmission procedures again U01100 U01199 A communication error occurred during reception Perform reception procedures again U01400 A communication which uses the timer was scheduled and a number was entered using an abbreviated number or one touch key etc but communication with that party was impossible because ...

Page 208: ...ss Box but was unsuccessful because Password Check Communication was turned ON in the other party s fax and the necessary password did not match U03400 Polling Reception was attempted but was unsuccessful because the password input in the transmitting party s fax and the self station ID of the receiving party did not match Check with the other party U03500 The destination fax is one of our models ...

Page 209: ... A Subaddress based Relay Broadcast Transmission command was received but all the data to be transmitted was not received because the memory in your fax machine has become full Check the contents of your machine s memory and after you have created sufficient space in memory have the initial transmitting station perform the transmission operation again U14000 A reception from a Subaddress Box was a...

Page 210: ...n 3 5 Bulletin Board setting 7 3 C Canceling a Communication 2 11 Canceling a Direct Feed Transmission 2 12 Canceling a Memory Transmission 2 11 Canceling a Reception 2 12 Chain Dial Keys 3 10 Modifying or Deleting Registered Information 3 11 Registering New Chain Dial Keys 3 10 Using a Chain Dial Key 3 12 Checking the Result of Transmissions 6 1 Checking Transmission Copy Counts 5 66 Communicatio...

Page 211: ...ommunication 3 14 G Group Dial Keys 5 35 Modifying or Deleting Registered Information 5 37 Registering New Group Dial Keys 5 35 Using a Group Dial Key 5 38 Group Dial List 5 38 I If an Error Occurs 4 1 Image Memory Backup function 1 21 2 10 Initial Mode 1 13 Interrupt Transmission 3 7 L Line Type setting 1 7 Location Info Setting 1 9 M Management Reports Lists Printout 6 3 Manual Fax Reception 3 2...

Page 212: ...nts 3 13 Printing Out Documents from an Encryption Box 5 63 Program Dial List 5 48 Program Keys 5 40 Modifying or Deleting Registered Information 5 46 Registering New Program Keys 5 40 Using a Program Key 5 47 R Receive Mode setting 7 12 Receiving Documents from a Subaddress based Bulletin Board 5 23 Reception size setting 7 19 Redailing functions 2 32 Registering New Encryption Boxes 5 59 Registe...

Page 213: ...roadcasting Communication 5 24 Subaddress Box 5 14 Subaddress Communication 1 20 5 13 Subaddress Communication password 5 14 Subaddress Confidential Box List 5 21 Subaddress Relay Box List 5 30 T TAD Reception 5 5 Troubleshooting 4 1 TTI setting 1 8 Turning Network FAX Reception ON OFF 9 4 Turning Password Check Communication ON OFF 5 53 Turning the Save Transmitted Documents Function ON OFF 9 5 T...

Page 214: ...o an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN ...

Page 215: ...lt your telephone company or a qualified installer 10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identif...

Page 216: ...ructions SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l utilisation de matériel téléphonique afin de réduire les risques d incendie de choc électrique et de blessures En voici quelques unes 1 Ne pas utiliser l appareil près de l eau p ex près d une baignoire d un lavabo d un évier de cuisine d un bac à laver dans un sous sol humi...

Page 217: ...ndition que la somme d indices d équivalence de la sonnerie de tous les dispositifs n excède pas 5 Le IES CANADA pour ce produit est 0 3 CANADIAN IC REQUIREMENTS This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface ma...

Page 218: ...odante Dès lors pour conserver un environnement de travail approprié au télécopieur nous recommandons d aérer correctement la pièce CAUTION The power plug is the main isolation device Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source ATTENTION Le débranchement de la fiche secteur est le seul moyen de mettre l apparei...

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