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Chapter 7

Working with Documents in the Desktop Manager 7-25

W

orking with

Documents in the

Desktop Manager

Searching Your Documents

You can search for a document by date and time, and the text within a
document. If you created the appropriate search index and assigned the
search criteria to your document, you can search by creator, owner, and
keyword.

When you run the search, you determine which documents you want to
search:

❏

All the documents in the Desktop Manager

❏

Only the documents found from a previous search

❏

Only the documents you select before you begin the search.

The search is performed on all the folders in the Desktop Manager
(system- as well as user-defined folders).

The following procedures summarize how to search for documents in the
Desktop Manager.

To search for a document:

1. In the Desktop Manager, if you want to search only specific

documents, select the documents in the desired folder.

Otherwise, proceed to step 2.

2. Click Search on the Tools menu or toolbar.

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Summary of Contents for MultiPASS L6000

Page 1: ...MultiPASS L6000 Laser Printer Fax Copier Scanner MultiPASS Desktop Manager for Windows NT ...

Page 2: ...e representations or warranties concerning the products described Your MultiPASS and the software media included with your system have been sold to you subject to the limited warranties set forth in the warranty card and license agreement enclosed with the respective product All software is licensed AS IS as described in the license agreement enclosed with the software media Further CCSI reserves ...

Page 3: ...tions 2 6 Setting the Default Printer 2 7 Setting Default Printing Options 2 7 Chapter 3 Printing with the MultiPASS Printer 3 1 Printing a Document 3 2 Printing Envelopes 3 3 Changing the Printer Settings 3 6 An Alternative Method for Changing Printer Settings 3 6 Choosing a Print Mode 3 7 Setting and Saving a Custom Print Mode 3 9 Setting Paper Options 3 15 Chapter 4 Using the Desktop Manager 4 ...

Page 4: ...Cover Page Designer 5 32 Creating a New Cover Page 5 34 Making Image Adjustments 5 48 Adding Annotations to Your Cover Page 5 63 Opening and Modifying a Fax Cover Page 5 65 Reverting to the Last Saved Version 5 66 Printing a Cover Page 5 67 Renaming a Cover Page 5 67 Deleting a Cover Page 5 68 Chapter 6 Scanning 6 1 Scanning Overview 6 2 Features of the ScanGear Window 6 2 Scanning with the Deskto...

Page 5: ...t in the Desktop Manager 7 4 Creating a Folder 7 5 Moving a Document 7 5 Copying a Document 7 6 Renaming a Document or Folder 7 7 Deleting a Document or Folder 7 8 Restoring a Deleted Folder or Document 7 9 Emptying the Trash Folder 7 9 Importing a Document 7 10 Exporting a Document 7 10 Attaching a Document to Electronic Mail E mail 7 11 Manipulating a Document in Document View 7 12 Arranging Doc...

Page 6: ...tting Up System Options 8 18 Using the Launcher 8 20 Making a Phone Call from the Desktop Manager 8 23 Using the MultiPASS Status Monitor 8 25 Using the Minimized Status Monitor 8 25 Using the Status Monitor Window 8 26 Status Messages 8 27 Disconnecting the MultiPASS Printer 8 28 Restarting MultiPASS Connection 8 29 Removing the Desktop Manager 8 29 Reinstalling the Desktop Manager 8 31 Chapter 9...

Page 7: ...Contents vii Glossary G 1 Index I 1 ...

Page 8: ...er referred to as the MultiPASS printer and Desktop Manager respectively With your MultiPASS printer the Desktop Manager software package enables you to perform a variety of tasks meeting all your printing faxing and scanning needs Desktop Manager Features an Overview 1 2 Desktop Manager Software Package 1 3 System Requirements 1 5 About This Guide 1 5 l Conventions Used in This Guide 1 6 Other Us...

Page 9: ...ld be sent Predefined fax cover pages are available for you to use or you can design your own For associates to whom you repeatedly send faxes or e mail you can set up an Address Book containing predefined fax and e mail information for each recipient such as the fax or e mail number When you send a fax or an e mail message from your computer the recipient information is then readily available in ...

Page 10: ... parameters that affect sending and receiving faxes and the assignment of speed dial numbers Option settings defined in the Desktop Manager override any corresponding option setting you previously set up on the MultiPASS printer Desktop Manager Software Package The Desktop Manager software package includes drivers and a set of utility programs which are automatically installed on your system when ...

Page 11: ...receiving faxes in the Desktop Manager scheduling faxes scanning and printing MPService starts automatically when you start your computer even if you have not yet logged into Windows If you log off Windows and leave the computer on MPService continues to run to receive and send any faxes to and from the Desktop Manager MultiPASS Status Monitor The MultiPASS Status Monitor monitors the activity occ...

Page 12: ...recommended CD ROM drive or access to one over a network connection 256 color SVGA monitor or greater A bi directional IEEE 1284 compatible parallel cable 6 6 feet 2 meters in length or shorter For help in purchasing the correct cable consult your dealer or retailer About This Guide This guide assumes you have a basic understanding of Windows NT This includes how to start your system and navigate ...

Page 13: ...ccess the dialog box or the Microsoft Windows NT User s Guide Text in quotation marks Used to refer to the title of a section within the guide For example the Installing the Software section Click double click Use of the word click or double click provides instructions for selecting or choosing a command or option generally with a mouse Monospaced text Used for commands you might type when install...

Page 14: ... box and step by step instructions for performing Desktop Manager tasks Canon MultiPASS L6000 User s Manual This manual offers detailed information on how to operate your MultiPASS printer It includes paper handling stand alone operations versus PC faxing daily maintenance and troubleshooting Please note that all information in the User s Manual regarding the Desktop Manager pertains to Windows 98...

Page 15: ...ktop Manager software and for setting the default printer and port Installing the Software 2 2 l Preparing for the Installation 2 3 l Installing the Software 2 4 l Overwriting the MultiPASS Printer Options 2 6 Setting the Default Printer 2 7 Setting Default Printing Options 2 7 n If you followed the instructions in the Quick Start Guide and have already installed all the MultiPASS software you can...

Page 16: ...stem files to allow all the Desktop Manager components to work properly During installation you are prompted to enter certain fax setup information This information can later be changed in the Desktop Manager as described in a later chapter n The fax setup information you enter during installation adjusts corresponding settings in your MultiPASS printer Therefore any fax information you may have m...

Page 17: ...directed or virtual parallel port Prepare the following fax setup information which is entered during installation l Your preferred mode for receiving faxes with the MultiPASS printer automatically switching between a telephone and fax call automatically receiving fax calls only requiring you to manually receive fax calls or handling incoming calls with an answering machine connected directly to t...

Page 18: ... required to include your fax number name or company name and the date and time of the fax you are sending every time that you send a fax Be sure to enter this information during installation n If you are attempting to reinstall the Desktop Manager software you must first remove the current installation For instructions on removing the software refer to Chapter 8 MultiPASS Printer Setup and Other ...

Page 19: ...omatically appears If installation does not start automatically l On the Windows taskbar click Start and then click Run l In the Run dialog box type the following command and click OK where D is your CD drive D SETUP 3 Follow the on screen instructions to complete the installation process During installation follow these guidelines l Click Next to move from one dialog box to the next l Make sure y...

Page 20: ...ftware is completed and you select to launch the MultiPASS Status Monitor After installation when you open the MultiPASS Status Monitor which occurs automatically when you start Windows NT After installation when you save a change to the setup options in the Desktop Manager as described in Chapter 8 MultiPASS Printer Setup and Other Utilities in the Desktop Manager When setting options a message a...

Page 21: ...ows NT desktop click Start and then point to Settings 2 On the Settings menu click Printers 3 In the Printers dialog box click the MultiPASS printer icon 4 On the File menu click Set As Default Setting Default Printing Options You can change the device settings automatically assigned during the installation You can select the feeder and the paper type that you want to use as your default options f...

Page 22: ...printer icon 4 On the File menu click Properties 5 In the Printer Properties dialog box click the Device Settings tab 6 Specify your desired options Click OK to save your changes and close the dialog box Click Cancel to close the dialog box without saving your changes n The General Ports Scheduling Sharing and Security tabs provide standard Windows options for your printer driver For details on th...

Page 23: ...nter settings Printing a Document 3 2 l Printing Envelopes 3 3 Changing the Printer Settings 3 6 l An Alternative Method for Changing Printer Settings 3 6 l Choosing a Print Mode 3 7 l Setting and Saving a Custom Print Mode 3 9 l Setting Paper Options 3 15 n For details on the paper handling features of your MultiPASS L6000 see the Canon MultiPASS L6000 User s Manual For details on the Windows NT ...

Page 24: ... can vary somewhat for different Windows NT applications Therefore for detailed instructions refer to the user documentation for the specific application from which you are printing The following instructions summarize the general procedures for printing a document To print a document 1 With your document open click the Print command In most Windows NT applications the Print command is on the File...

Page 25: ...envelopes They may cause jams or smears or may damage your printer l With windows holes perforations cutouts and double flaps l Made with special coated or deeply embossed paper l With peel off sealing strips l With letters enclosed Avoid using the multi purpose tray to load envelopes when temperature or humidity levels are high The glue on the flap may become sticky and stick to the envelope or c...

Page 26: ...rm surface and press down firmly on the edges to make the folds crisp Press all the way around the envelopes to remove any curls and expel air from inside the envelopes Make sure any curls are removed from the flap of each envelope 2 Insert the stack of envelopes with the print side facing you into the sheet feeder until it stops ...

Page 27: ...h the MultiPASS Printer 3 5 Printing with the MultiPASS Printer 3 Adjust the paper guides to the stack of envelopes 4 Move the paper delivery selector to its lowest position You are now ready to begin printing your envelopes ...

Page 28: ... on the File menu or toolbar 2 In the Print dialog box click Properties 3 In the Printer Properties dialog box on the Main and Paper tabs specify the desired printer options 4 To save the changes and close the dialog box click OK To close the dialog box without saving any changes click Cancel An Alternative Method for Changing Printer Settings You can also access printer driver options directly fr...

Page 29: ...ine and save print quality and color settings as icons which you can easily select Initially there are six predefined print modes You can readily change settings for a particular print mode at any time You can also add new print modes to suit the needs of a particular print job To choose a print mode 1 In the Printer Properties or Printer Default dialog box click the Main tab ...

Page 30: ...int your document using the optimum print settings to produce the highest quality print job l Draft Click Draft if you would like to print your document quickly but with a lower print quality The Draft print mode is ideal for longer documents and proofreading purposes The Printer Illustration area shows the settings for the current print mode The Description box displays a simple explanation or no...

Page 31: ...ge or delete the settings of a factory defined print mode The following instructions summarize the procedures for setting and saving a custom print mode To set a custom print mode 1 In the Printer Properties or Printer Default dialog box on the Main tab select a print mode Then click Change 2 In the Properties dialog box specify your desired print mode settings on the Quality tab 3 Click the Save ...

Page 32: ...ave toner when printing or use the regular amount of toner from the Toner list 2 In the Paper Feed box select the desired method for feeding paper into the printer In the Media Type box the only option available is Plain Paper You use the Plain Paper setting for all of your print jobs despite the type of paper you print on To restore Quality options to their defaults If you are dissatisfied with y...

Page 33: ...nother when printing a Photoshop graphic To quickly set print options for your next document you can select a saved mode To save the custom print mode 1 In the Properties dialog box on the Save tab enter a name for the new print mode in the Title box 2 In the Icon Selection box click to select an icon for your new print mode 3 In the Description box type a description of the print mode This descri...

Page 34: ...log box on the Main tab click your custom print mode in the Choose Print Mode list 3 Click OK Your document is printed using the custom print mode options Editing a Custom Print Mode You can change the settings of any saved custom print mode To edit a custom print mode 1 In the Printer Properties dialog box on the Main tab click the setting in the Choose Print Mode list that you would like to edit...

Page 35: ...pears in the Saved Settings list on the Save tab Saving a Custom Print Mode as a File To keep the number of custom print modes stored on the Main tab to a minimum you can save a print mode as a file Once a custom print mode is saved you can delete the print mode from the list of your saved settings Anytime you need the print mode however you can retrieve the file To save a custom print mode as a f...

Page 36: ...er Properties dialog box on the Main tab click Change 2 In the Properties dialog box click the Save tab 3 On the Save tab click Open 4 In the Open File dialog box click the drive and directory where you saved your print mode Then click the saved file that want to retrieve and click to select the appropriate icon in the Icon list 5 Click OK Your retrieved print mode appears in the Saved Settings li...

Page 37: ...size and paper feed The following procedures summarize how to change paper options 1 In the Printer Properties or Printer Default dialog box click the Paper tab 2 In the Paper Size box select the size of the paper or envelop you want to use The selected paper should be identical to the paper size specified within the Windows NT application from which you want to print ...

Page 38: ...t prints the contents of your document vertically on the page l Landscape prints the contents of your document horizontally on the page 6 In the Copies box select the number of copies you want to print 7 Click OK to save the settings and close the dialog box Using the Enlarge Reduce Option You can use the Enlarge Reduce option to increase your document printing size by up to 400 percent or reduce ...

Page 39: ...omatically adjusts to the printer paper size you specified 4 Click OK To enlarge or reduce by specifying the rate of enlargement or reduction 1 In the Paper Size list select the paper size specified in the software application you can usually find this by looking at the Page Setup option in the software application 2 Select Enlarge Reduce 3 In the Enlarge Reduce list select the desired rate of enl...

Page 40: ...res of the Desktop Manager For detailed information and instructions on Desktop Manager tasks refer to later chapters in this guide Desktop Manager an Overview 4 2 l Features of the Desktop Manager Window 4 3 l Understanding Desktop Manager Folders 4 6 l System Defined Folders 4 6 l User Defined Folders 4 8 l Viewing Documents in the Desktop Manager 4 8 ...

Page 41: ...ument editing it by cropping rotating or flipping adjusting the document brightness contrast size or image type or by printing the document Annotate a stored document Set up an address book for individuals or groups to whom you repeatedly send faxes Design your own fax cover page Define system options for the MultiPASS printer Complete other tasks such as phoning an individual with your MultiPASS ...

Page 42: ...ve jobs also remain open and active Features of the Desktop Manager Window This section provides an overview on the basic use of the MultiPASS Desktop Manager window Detailed instructions for using its commands and components are provided in later sections of this chapter Menu Bar The menu bar contains the commands that enable you to perform the various Desktop Manager tasks Many of the commands c...

Page 43: ...ng dimmed You can move the action or document toolbar anywhere on the Desktop Manager workspace to better suit your own working habits ToolTips are also available providing descriptions of the toolbar buttons To display a ToolTip pause the mouse pointer when it is directly over a button Folders List The folders list contains folders that store your documents The list contains both system defined f...

Page 44: ...lications such as your e mail program Paint or WordPad A Phone button displays if a handset is installed on your MultiPASS printer and you set the handset option in the Desktop Manager Setup Options dialog box This is described in detail in Chapter 8 MultiPASS Printer Setup and Other Utilities in the Desktop Manager You use command bar buttons as follows l Drag a document to the button For example...

Page 45: ...n be open at a time When you open another folder the current folder closes You can organize your documents in any manner you want placing documents in folders or folders within folders as may be desirable System Defined Folders When you installed the Desktop Manager a number of system defined folders were automatically created In Box Sent Fax Scan Trash and Cabinet which contains the folders you c...

Page 46: ...a system assigned name You can change the name to something more descriptive Sent Fax Folder The Sent Fax folder contains all documents which have been successfully sent as PC faxes and which you requested not to be deleted after sending Each sent fax displays with a system assigned name which can be changed as desired Scan Folder The Scan folder stores all images you scan with the MultiPASS print...

Page 47: ...a folder exceeds the available work area horizontal and or vertical scroll bars display You can use them to scroll through the work area to view all the documents To open a folder In the folders list click the desired folder Document View Document View displays each individual document as a thumbnail titled with the document name For multiple page documents the thumbnail also displays the page cou...

Page 48: ...mbnails within the work area as needed by simply dragging them to the desired location To view documents in a folder as thumbnails With the folder open click Document View on the View menu or toolbar List View List View displays documents within the open folder as a list Each document in the list displays an icon representing the document type along with other pertinent information about the docum...

Page 49: ...nt or merging two or more documents To view documents in a folder as a list With the folder open click List View on the View menu or toolbar Sorting Documents in the List You can change the order of listed documents in both system defined and user defined folders using any of the column label criteria displayed at the top of the list Sorting by page size or date and time displays the largest or mo...

Page 50: ...Chapter 4 Using the Desktop Manager 4 11 Using the Desktop Manager ...

Page 51: ...ing the Fax Log 5 14 l Working with Jobs in the Send Fax Manager 5 16 Setting Up the Address Book 5 21 l Address Book Features 5 21 l Working with Address Book Entries 5 22 l Printing the Address Book 5 27 l Importing the Address Book 5 27 l Exporting the Address Book 5 29 Designing a Fax Cover Page 5 31 l Using the Cover Page Designer 5 32 l Creating a New Cover Page 5 34 l Making Image Adjustmen...

Page 52: ...ils on changing setup options refer to Chapter 8 MultiPASS Printer Setup and Other Utilities in the Desktop Manager Sending a Fax from Your Computer PC Faxing You can send a PC fax from any Windows application that supports document printing using the MultiPASS fax driver The MultiPASS Desktop Manager sends the PC fax to the Send Fax Manager where its progress is tracked until it is actually trans...

Page 53: ...ocumentation The following instructions summarize the overall procedures for sending a PC fax To send a PC fax 1 With the document you want to fax open in a Windows application such as Word click the Print command In most Windows applications the command is on the File menu or toolbar 2 In the Print dialog box select Canon MultiPASS Fax as your printer in the Printer list and then click OK 3 In th...

Page 54: ...r page to your fax select it in the Template list If you do not want to use a fax cover page select None l Enter your name and telephone number the Sender in the From and Phone boxes l Enter any desired comments or notes which display on the cover page in the Memo box l To delete the fax after it is sent click Delete After Sending l To include any annotations that were added to the fax using the M...

Page 55: ...cedures for adding a onetime recipient and selecting entries from your Address Book are described in the following sections Specifying a Onetime Recipient A onetime recipient is specified by entering the name and fax number or e mail address in the First Name Last Name Fax and E mail Address boxes Entering a Fax Number In the Fax box when you enter a fax number use the actual numbers plus any vali...

Page 56: ...add a new fax recipient to your Address Book you can do so as follows 1 Enter the recipient information in the First Name Last Name Company Prefix Fax and E mail Address boxes 2 Click New Individual Entry 3 Complete the fields in the New Recipient dialog box as necessary and click Add n You can also click the New Individual Entry button without first entering the recipient information in the Send ...

Page 57: ...ch as 9 to access an outside line For a recipient from the Address Book if you selected the Use Outside Dialing Prefix in the New Entry or New Recipient dialog box used to create their entry you do not need to select Use Outside Dialing Prefix Defining Send Fax Options The following sections provide additional information on defining options in the Send Fax dialog box ...

Page 58: ...ge before sending the fax click Preview The cover page displays the specified recipients and other fax information including memo text This display is read only and cannot be edited To print the cover sheet click Print on the File menu or toolbar In the Print dialog box select your printing options and click OK To close the Preview window click Exit on the File menu For instructions on editing a c...

Page 59: ...lable disk space If this option is not selected the fax is automatically moved from the Send Fax Manager to the Sent Fax folder after transmission Including Annotations Using the editing capabilities of the MultiPASS Viewer described in Chapter 7 Working with Documents in the Desktop Manager you may have modified your document for example by adding text annotations graphic or text stamps or highli...

Page 60: ...eference dialog box appears In the Select Send Preference dialog box specify your desired sending mode and then click OK Sending the Fax Later If you prefer to send the fax later you can specify the date and time to send it by clicking Send Later In the Send Later dialog box select the desired transmission date and time from their respective lists and click OK n The Send Later option only applies ...

Page 61: ...reserved You can decide later whether to send the fax revising the send information as needed or to delete it If you specified both a fax number and an e mail address in the Send Fax dialog box in the Select Send Preference dialog box that appears click Email or Fax Then click OK n The Hold option only applies to faxes it does not apply to e mail If you specified both a fax number and an e mail ad...

Page 62: ... in the Memo box l Revise the Sender name and phone number as necessary l Click Delete After Sending to delete the fax after it is successfully transmitted 3 After completing the entries in the Send Fax dialog box process the fax l To send the fax immediately click Send Now l To send the fax at a later time and date click Send Later l To hold the fax indefinitely click Hold l To close the dialog b...

Page 63: ...r Computer Is Turned On If your computer is turned on when the MultiPASS printer receives a fax the Desktop Manager handles the fax using one of the following methods based on how you defined your setup options Print the fax directly from the MultiPASS printer You can set the MultiPASS printer to automatically print incoming faxes and not upload them to the Desktop Manager Upload the fax to the De...

Page 64: ...r is turned on Once a fax is printed it is erased from memory When a fax is saved in MultiPASS printer memory a notification message appears on the MultiPASS printer LCD display To move received faxes to the Desktop Manager 1 Turn on your computer and start Windows 2 Open the Desktop Manager Faxes are automatically moved to the In Box folder in the Desktop Manager Using the Fax Log The Fax Log con...

Page 65: ... PC Faxing 2 To display details and log notes about a particular fax document click the fax To print the Fax Log 1 In the Fax Log dialog box click Print 2 In the Print dialog box specify the desired print options and click OK ...

Page 66: ...isplays the current status of each job While working in the Send Fax Manager you can Stop an active job from PC faxing Send a PC fax that has been scheduled for sending later held or has failed View a PC fax that has been scheduled for sending later held or has failed Delete a job that is not active To display the Send Fax Manager 1 In the Desktop Manager click Send Fax Manager on the Tools menu o...

Page 67: ...you to perform the various Send Fax Manager tasks Many of the commands can also be accessed using their corresponding button on the toolbar Toolbar The toolbar provides quick access for performing certain Send Fax Manager tasks In circumstances where a task is not possible the toolbar button is unavailable appearing dimmed Menu Bar Toolbar Faxes Sent Status Bar Stop Resend Delete Open Help ...

Page 68: ...bout all jobs Job Status One of the following statuses is assigned to each job in the Send Fax Manager Active The active job is the job currently being PC faxed When an active fax job completes successfully it is automatically moved to the Sent Fax folder or deleted based on whether you specified to delete after sending in the Send Fax dialog box Queued A queued job is a job waiting to be PC faxed...

Page 69: ...ave failed because of a continuously busy fax line or an incorrect fax number Stopped A stopped job is an active job that you stopped from processing before it was completed Stopping an Active Job If necessary you can stop the active job from processing When you do so the Desktop Manager retains the job in the Send Fax Manager as a stopped job You can later reprocess or delete the job To stop an a...

Page 70: ...tyles To send a fax 1 In the Send Fax Manager select the job you want to send Then click Resend Fax on the Fax menu or toolbar 2 In the Send Fax dialog box change any fax options as needed 3 Process the fax as follows l To process the fax for immediate sending click Send Now l To schedule the fax for a later time click Send Later Viewing a Job Documents in the Send Fax Manager can be viewed but no...

Page 71: ...bers and e mail addresses for all of your business and personal contacts Using the entries from the Address Book makes sending a PC fax quick and easy To open the Address Book On the Tools menu or toolbar click Address Book To close the Address Book In the Address Book dialog box click OK Address Book Features This section provides an overview for working in the Address Book window Address Book En...

Page 72: ...s The Address Book contains the following types of entries Individual An individual entry allows you to identify each individual to whom you frequently send PC faxes Once entered you can then quickly specify the recipient of a PC fax by selecting them from the Address Book Group A group entry identifies two or more individual Address Book entries to whom you repeatedly send the same PC fax For exa...

Page 73: ...include on a fax cover page you can enter the contact s phone number title company name and address You can also enter a comment to provide an internal reference about the recipient and an e mail address To add or edit an individual entry 1 With the Address Book open click the desired command to add or edit an individual entry l To add a new individual click New Individual l To edit an individual ...

Page 74: ...fax recipient you may need to use the dialing prefix defined during installation or setup to access an outside line 3 Save your entry l If adding a new entry click Add l If editing an existing entry click Replace l To cancel without saving any entry or changes which may have been made click Cancel Entering Fax Numbers and Phone Numbers When you enter a fax or phone number you use the actual numeri...

Page 75: ...ss A group address consists of previously set up addresses either individual addresses or other group addresses When adding a new group you assign a name to the group and then select previously defined addresses from the Address Book to include in the new group When editing an existing group address you can add other addresses or delete addresses from the group To add or edit a group entry 1 With ...

Page 76: ...ing a new group click Create l If editing an existing group click Replace l To cancel without saving any entry or changes which have been made click Cancel Using a Group Address When you specify a group address when sending a fax the address for each individual contained in the group is listed If you specify more than one group address for a fax and a group contains the same individual address the...

Page 77: ... Desktop Manager In this event you can import your address book to the Desktop Manager Any ASCII text file containing information that is separated by a comma or tab can be imported into the Desktop Manager Address Book If the address information in the text file is separated by a comma the text file extension must be CSV If the address information in the text file is separated by a tab the text f...

Page 78: ...r you can change the order that the MultiPASS Address Book reads the fields This prevents you from having to manually edit your address book file to get the file fields in the right order For example if the address book file lists the entries last name first in the Edit Import Export File Fields dialog box you can move the Last Name field up in the list so that it is first in the list of file fiel...

Page 79: ...d and then click Remove l To rearrange the order of the fields select the field you want to move in the File Fields box and then click Move Up or Move Down 5 Once you have the fields in the desired order click OK Exporting the Address Book Address Book information can only be exported for individual entries Group addresses cannot be exported You can export the Address Book from the Desktop Manager...

Page 80: ...in your saved file For example if you wanted your entries to be listed first by their company name last name and then first name you would arrange the fields in the File Fields box in that order To export the Address Book 1 With the Address Book open click Export 2 A message displays informing you that Group addresses cannot be exported Click Yes to close the message 3 In the Export Address Book d...

Page 81: ...he MultiPASS Cover Page Designer Additionally any existing cover page either installed with the Desktop Manager software or created by you can be edited and annotated with the Cover Page Designer When you create a new cover page you define the page layout background graphics and fax information fields Fax information fields or variable fields provide areas where recipient and sender information fo...

Page 82: ...n the basics for using the Cover Page Designer Detailed instructions for using each of its various commands and components are covered in later sections of this chapter Menu Bar The menu bar contains commands that allow you to create edit and print your fax cover page Many commands can also be accessed by corresponding buttons on the toolbars Annotation Toolbox Menu bar File toolbar Image palette ...

Page 83: ...n save copy print and zoom a fax cover page Image Palette The Image palette provides you quick access to commands needed to select move zoom or annotate a fax cover page Image Toolbar The Image toolbar provides quick access to commands needed to make various adjustments to an image Brightness Contrast Color Balance Auto Level Auto Color Previous Page Help Topics Zoom Redo Undo Crop Inplace Copy Pr...

Page 84: ...lows you to visually create and edit the features of your cover page The size of the layout area corresponds to the size of a standard fax page You can use the horizontal and vertical scroll bars to view different portions of the cover page as necessary Creating a New Cover Page The following instructions summarize the overall procedures for creating a new fax cover page To create a new fax cover ...

Page 85: ...n add the data fields and edit any layout features as if you originally created the cover page layout in the Cover Page Designer To import a cover page layout created in another application 1 Create your cover page in the desired application and save it as a TIFF file 2 With the Cover Page Designer open click Import on the File menu 3 In the Select Image for New Cover Page dialog box locate the co...

Page 86: ... tool and drag the cursor to draw an appropriately sized text box in the layout area 3 Type the new text To edit text 1 On the Annotation toolbox with the Selection tool selected double click the text you added The cursor changes to an insertion point 2 Edit the text as needed Adding Variable Data Fields You can insert variable fields that are filled in with actual data when you attach the cover p...

Page 87: ... of available stamp image stored as BMP files that were installed with the Desktop Manager software Additionally you can add special graphics such as a company logo or personal signature into the stamp library provided the graphic is saved in a BMP format To select a stamp 1 Select Select Stamp on the Annotation menu 2 In the Select Stamp dialog box click Add 3 In the Open dialog box locate the BM...

Page 88: ...of the graphic as desired as described in the Modifying a Cover Page section in this chapter Creating a Text Stamp You can also create and use a text stamp on your cover page To create a text stamp 1 Click Select Stamp on the Annotation menu 2 In the Select Stamp dialog box click the Text Stamp tab 3 Click Add on the Text Stamp tab 4 In the Text Stamp Edit box type the text you want to assign to t...

Page 89: ...To insert a text stamp 1 Click Select Stamp on the Annotation menu 2 In the Select Stamp dialog box click the Text Stamp tab 3 On the Text Stamp tab click the text stamp you wish to insert into the cover page and click OK 4 In the Cover Page Designer window on the Annotations menu point to Tools and then click Stamp Or click Stamp in the Annotation toolbox 5 Click the mouse at the location where y...

Page 90: ...w rectangle and a hollow circle or ellipse When you draw the object you can select the color line thickness and style of line for the object To create a drawing object 1 On the Annotation toolbox click the drawing object tool 2 On the Annotation menu select the color line thickness and style of line for the object you are drawing For an arrow or line also select the particular style you want to us...

Page 91: ...have placed the desired text labels and variable fields into the layout area you can adjust the appearance of any text or data field You can resize move or delete text or data fields Additionally you can set the text attributes for text or data fields and align two or more fields on the right left top or bottom To select text or data fields in the layout area To select a single text box or data fi...

Page 92: ...ze of the Memo field is large enough to accommodate the length of memo text that may be entered in the Send Fax dialog box If the Memo field is not large enough all the lines of a memo text may not be visible when the fax cover page is sent To resize the field Click the field and drag any sizing handle Changing Text Attributes Once you have placed text labels and fields in the layout area you can ...

Page 93: ...e Annotation menu Then click the desired color on the displayed menu Aligning Fields When placing labels graphics or variable fields in the layout area you may be concerned that they properly align to make them more visually appealing You can align two or more selected fields based on the position of the first field you select The first field selected in the set of fields to be aligned is the anch...

Page 94: ...yout vertically flipping the layout elements from top to bottom or vice versa or horizontally flipping the layout from left and right To rotate the cover page On the Edit menu point to Rotate and then select 90 180 or 270 To flip the layout On the Edit menu point to Flip Then click Horizontal or Vertical Straightening a Cover Page Layout In designing a cover page you may need to straighten the bas...

Page 95: ...age size so that the entire cover page is visible within the window To zoom in or zoom out on the cover page Do one of the following On the View menu point to Zoom and then select the desired level of magnification On the File toolbar select the desired level of magnification in the list On the Image toolbar click the Zoom tool and then l To increase magnification click the document l To decrease ...

Page 96: ...nto view Editing a Selected Area of the Layout While working with a cover page you may need to edit the base cover page that underlies all annotations When editing a base cover page you can select crop or flip a specific area For example to create a novel effect you may want to flip an imbedded graphic on its vertical or horizontal axis To select an area of a cover page 1 On the Image toolbar l Cl...

Page 97: ...Horizontal or Vertical Adjusting the Size of a Cover Page Adjusting the size of a cover page can be useful in planning other tasks For example if a document consists solely of a large graphic you may want to reduce its size so that it can be used later in creating a background for another cover page Changing the size of a document involves changing the number of pixels used to represent it Such a ...

Page 98: ...ue channels Each pixel contains 24 bits l Grayscale Grayscale images contain 8 bits per pixel l Black and White Select one of the following Binary images are one bit per pixel Half Tone simulates the tonal range of an image with a precise pattern of lines and dots Text Enhanced images are grayscale images 8 bits per pixel converted to binary images 1 bit per pixel using Canon ImageTrust technology...

Page 99: ...t device To adjust the color level automatically Click Auto Level on the Adjust menu to adjust the color level of your cover page corrected To adjust the color automatically Click Auto Color on the Adjust menu to adjust the color of your cover page Adjusting Brightness and Contrast You can adjust the brightness and contrast of a color or grayscale image To adjust the brightness and contrast using ...

Page 100: ...isplays modified cover pages Additional suggested thumbnails with modifications similar to your previous selection appear 4 Continue clicking the suggested variations until the cover page appears as you want it 5 Click OK to apply the changes to the cover page Click Cancel to abandon the changes To adjust the brightness and contrast manually 1 Select the cover page or a portion of the cover page 2...

Page 101: ...o the left to make the cover page darker to the right to make the cover page brighter 5 Adjust the Contrast slider to the left to decrease contrast to the right to increase contrast 6 When the Current cover page appears as you want it click OK to accept the changes Click Cancel to abandon the changes Adjusting the Color Balance You can adjust the color components of a cover page by changing the le...

Page 102: ... click one of the thumbnails that displays modified cover pages Additional suggested thumbnails with modifications similar to your previous selection appear 4 Continue clicking the suggested variations until the cover page appears as you want it 5 Click OK to apply the changes to the cover page Click Cancel to abandon the changes To adjust the color balance manually 1 Select the cover page or a po...

Page 103: ...lick the Manual tab 4 Adjust the Red Green and Blue sliders to the left for less color to the right for more color As you modify the cover page you can see the results in the cover page on the right 5 When the Current image appears as you want it click OK to accept the changes Click Cancel to abandon the changes ...

Page 104: ... with Auto Level or the Brightness Contrast features When adjusting the image level these points define the lightest and darkest points of the range when you adjust the image contrast To set the Black Point and White Point 1 Select the cover page or a cover page portion 2 On the Adjust menu click Black Point White Point 3 In the Black Point White Point dialog box click Black Point 4 Move the curso...

Page 105: ...ind the whitest point This is the point with the value closest to 100 Click the pixel 9 Click OK Blurring an Image You can Blur the cover page to soften the edges and fields of a grainy color or grayscale image Blur averages the color values of adjacent pixels removing peaks to make the cover page smoother To blur an image 1 Select the cover page or a cover page portion 2 On the Adjust menu select...

Page 106: ...en color values of adjacent pixels sharpening the appearance of a color or grayscale cover page To sharpen an image 1 Select the cover page or a cover page portion 2 On the Adjust menu click Sharpen 3 In the Sharpen dialog box move the Sharpen slider to the left to sharpen less to the right to sharpen more As you move the slider the adjustments appear in the Current thumbnail 4 Click OK to accept ...

Page 107: ...ight to remove more noise As you drag the Removal slider your changes appear in the Current thumbnail You can compare the changes to the Original thumbnail 3 Click OK to accept your changes Click Cancel to leave the cover page unchanged Removing Moiré Patterns You can remove moiré patterns from a cover page Because moiré patterns are caused by the intersection of lines in two directions removing t...

Page 108: ...the moiré lines to be removed 4 Drag the Remove Moiré slider to the left to remove less to the right to remove more As you make changes to the image your changes appear in the current thumbnail You can compare the changes to the Original thumbnail To better see your changes you can use the zoom buttons to magnify the thumbnails 5 Click OK to accept your changes Click Cancel to leave the cover page...

Page 109: ...acts occur 2 On the Adjust menu point to Advanced and then click Remove JPEG Artifacts 3 In the Remove JPEG Artifacts dialog box drag the Removal slider to the left to remove less to the right to remove more As you make changes to the cover page your changes appear in the current thumbnail You can compare the changes to the Original thumbnail To better see your changes you can use the zoom buttons...

Page 110: ...point to Advanced and then click Remove Show Through 3 In the Remove Show Through dialog box use the Range slider to adjust Removal slider sensitivity according to the contrast of the pixels showing through to the background If there is a wide range between color move the Range slider to the right If there is little range between the pixels showing through and the background move the slider to the...

Page 111: ...ls in size You can easily remove dust or any small speckles from an image by blending the color of the dots with the adjacent pixels You can control the degree of blending To remove dust 1 Select the area of the cover page where the dust appears 2 On the Adjust menu point to Advanced and then click Remove Dust 3 In the Remove Dust dialog box click Dark and or Light depending on the color of the du...

Page 112: ...t thumbnail You can compare the changes to the Original thumbnail You can also use the zoom buttons to magnify the thumbnails 6 Click OK to accept your changes Click Cancel to leave the cover page unchanged Removing Scanner Noise You can remove distortions associated with scanned images such as color bands and streaks To remove scanner noise 1 Select the area of the cover page where the scanner no...

Page 113: ... zoom buttons to magnify the thumbnails 7 Click OK to accept your changes Click Cancel to leave the cover page unchanged Adding Annotations to Your Cover Page The following sections describe additional ways in which you can annotate your cover page Adding a Sticky Note Rather than add text directly to a cover page as you do with the Text tool you can add a sticky note on any portion of your cover ...

Page 114: ...utes and click OK 3 To set a background color for the sticky note on the Annotations menu click Background Color Click the desired color on the displayed menu and click OK Highlighting Your Cover Page You can add a color highlight to text or other images in your cover page To do this select a color and then draw a rectangular highlight over the desired area All highlight colors are transparent and...

Page 115: ...e clipboard To copy a field or graphic element With the element to be copied selected click Copy on the Edit menu or toolbar Opening and Modifying a Fax Cover Page When you open a new cover page you select from a list of available templates You can then make adjustments and annotations to the cover page in the Cover Page Designer The following instructions summarize the basic procedures for openin...

Page 116: ...st the document size and type l Make image adjustments l Add additional annotations 4 Click Save on the File menu to save your changes Reverting to the Last Saved Version If are dissatisfied with changes that you have made to your cover page you can discard them and return to the last saved version To revert to the last saved version Click Revert to Original on the File menu When the confirmation ...

Page 117: ... In the Cover Page Designer click Print on the File menu or toolbar 2 In the Print dialog box specify the desired print options and click OK Renaming a Cover Page You can rename a cover page at any time in the Desktop Manager To rename a cover page 1 In the Desktop Manager on the Tools menu point to Cover Pages Then click Manage Cover Pages 2 In the Manage Cover Page List dialog box select the cov...

Page 118: ...ge You can delete a cover page that you no longer need from the Desktop Manager To delete a cover page 1 In the Desktop Manager on the Tools menu point to Cover Pages Then click Manage Cover Pages 2 In the Manage Cover Page List dialog box select the cover page you want to delete and click Delete When the confirmation message appears click Yes 3 In the Manage Cover Page List dialog box click OK to...

Page 119: ... 6 11 l Setting Black and White Options 6 11 Adjusting the Preview Image for Final Scan 6 12 l Clearing the Preview Area 6 13 l Adjusting the Preview Image View 6 13 l Adjusting the Selection Size 6 14 l Moving an Image 6 15 l Reversing the Image Tone 6 15 l Mirroring an Image 6 15 l Rotating an Image 6 16 l Scaling the Image Output Size 6 16 Adjusting the Tone of the Preview Image 6 16 l Features...

Page 120: ...entation for the Windows application you are working in for instructions on setting scan options Typically when you scan a document using the ScanGear window you first scan a preview of the document The preview image enables you to review the results of your scanned document and make any necessary adjustments for example to size tone and so on When you are satisfied with the results you then perfo...

Page 121: ...ocument you scan A preview image enables you to adjust various document characteristics before you perform the final scan For example you can make adjustments to the size the orientation or the tone of the image Scan Option Tabs The Scan Option tabs provide adjustment options when performing a preview or final scan Clear Preview Crop Move Image Zoom Negative Positive Mirror Rotate Left Rotate Righ...

Page 122: ...can a monochrome image of a document The resulting document is displayed in the Desktop Manager and is automatically provided with a unique system assigned name You can rename the document later as desired Each image you scan is placed into the Scan folder as a TIFF document A scanned document remains in the Scan folder until you move it or delete it A scanned document can be reviewed annotated pr...

Page 123: ...cation You can use the MultiPASS printer to scan documents directly into a Windows application that supports a TWAIN interface such as Photoshop Some applications allow multiple page scans while others do not If you are unsure whether your Windows application supports this feature refer to the user documentation for the application you are using The following instructions summarize the general pro...

Page 124: ...MultiPASS printer 7 Click Scan When complete the image appears in the display area of your Windows application Setting the Preview Scan Options Before previewing a scan set the scan mode resolution preferences and paper size Additionally when you are scanning a black and white image you can select one of the two black and white options Setting the Scan Mode For a preview image you specify how your...

Page 125: ...ode list select the desired option Setting the Scan Resolution You can set the resolution of a scanned image based on the selected output device This resolution becomes the base on which changes to image size and scale are calculated You can select a preset resolution or create a custom resolution To set the scan resolution with a preset option 1 Click the Main tab 2 In the Scan Resolution list se...

Page 126: ...ustom resolution Deleting a Custom Resolution When you no longer need to use a custom resolution you can delete it from the list You cannot remove or replace the preset resolution settings To delete a custom resolution 1 In the Scan Resolution list select Custom 2 In the Custom Resolutions dialog box in the Names list select the custom resolution setting you want to delete from the Name list 3 Cli...

Page 127: ... select an existing custom resolution from the Name list 3 In the Name and or Resolution text boxes enter the desired change 4 Click Replace The updated custom resolution displays in the Resolution List replacing the existing one 5 Click OK to save your changes to the resolution setting Click Cancel to close the dialog box without saving your changes Setting Preferences You can select a preference...

Page 128: ...tting increases the contrast in black and white scanning to promote the accurate recognition of characters in OCR software Resolution should be at least 300 dpi for OCR scans If selected the text enhanced setting is used for applications that request a black and white scan and do not use the scan window including most OCR applications n Because the L6000 does not scan in color the Canon ColorGear ...

Page 129: ...tab 2 In the Paper Size list select the desired option To set a custom paper size 1 Click the L6000 tab 2 In the Paper Size list select Custom 3 In the Units list select the unit of measure by which you want to define your custom size 4 In the Width and Length text boxes enter the dimensions of your source document Setting Black and White Options If you select black and white as your scan mode you...

Page 130: ...tion is useful when scanning documents with many shades of gray To set a black and white option 1 Click the L6000 tab 2 In the Black White Options list select Threshold or Halftone Adjusting the Preview Image for Final Scan Once an image has been previewed you can adjust it as necessary for the final scan by changing its selection size its output size aspects of its orientation or aspects of its t...

Page 131: ...gement doubles the size of the image up to a maximum of 4 times the size of the original image As you enlarged the image you can just as easily reduce it Each reduction decreases the size of the image by one half To resize a preview image 1 On the toolbar click Zoom 2 To enlarge left click the mouse pointer on the image To reduce right click the mouse pointer on the image Displaying Rulers To work...

Page 132: ...iew area Regardless of how you define a selection you can easily and quickly change its dimensions In defining the selection size regardless of the method you select you can maintain the current height and width proportions of the image For example you set the width to 4 inches and the height to 6 inches You change the width to 5 inches If Keep Proportions is not selected the height remains the sa...

Page 133: ...nes to clear the current selection 6 To preview the newly selected image area click Preview Moving an Image If the image is too large to see in its entirety you can move the image within the preview area to locate a relevant section To move an enlarged image On the toolbar click Move Image and drag the zoomed image to display the appropriate area or detail Reversing the Image Tone You can create a...

Page 134: ...your needs For example if you reduce by 50 the scale of an image that is 7 inches wide by 9 inches high the output image will be 3 5 inches wide by 4 5 inches high However in scaling an image for the final scan keep in mind that the values in the width and height text boxes remain the same To set an image scale 1 Click the Main tab 2 In the Scale box enter a new percent The new output size is disp...

Page 135: ...ast brightness settings on the L6000 tab Features of the Tone Tab This section provides an overview of the Tone tab Detailed instructions on using these features are provided in later sections of this chapter Tone Toolbar Using the buttons on the toolbar you can access settings which affect different aspects of image tone and give you great flexibility in manipulating your image tone before scanni...

Page 136: ...l s current tone settings The graph is directly editable only when the Special Tone Curves button is selected Adjusting Contrast and Brightness You can adjust the contrast and or brightness of a grayscale image To adjust the contrast or brightness of an image 1 On the Tone tab click the Contrast Brightness button Contrast Brightness Gamma Histogram Special Tone Curves ...

Page 137: ...hanges Changing Gamma Curve Values With the Gamma curve you can change the mid tones of the image to increase its contrast and enhance the overall image When you increase the Gamma value light areas are made lighter and dark areas are made darker For example if you are scanning a photograph that has many dark tones simply adjusting the brightness and contrast may not improve the image as effective...

Page 138: ...t to decrease the mid tone intensity and to the right to increase the mid tone intensity until the desired effect is achieved You can also type a value into the text box 3 To return to the original Gamma curve setting click Reset Adjusting Histogram Tone Levels You can use a histogram tool to adjust the tone shadow for the preview image ...

Page 139: ...gram graph you can slide the black gray and white buttons to adjust the tones However you cannot edit the histogram directly When you adjust the black point all tones in the image darker than the selected black point are adjusted to black When you adjust the midpoint all tones in the image between the black point and the white point are adjusted to the selected mid point When you adjust the white ...

Page 140: ... selecting the shade you want l In the appropriately labeled box enter a tone value l Drag the appropriate arrow at the bottom of the histogram to the level you want In the preview image all tones are adjusted accordingly 3 To reset to the default values click Reset To save these settings to use on similar images click Save In the Save As dialog box specify the file name and location where you wan...

Page 141: ... then edit the results Editing a tone curve involves adding handles to an existing tone curve and dragging them to change tonal levels in the image When you drag a handle to a white area the shape of the curve changes and the tones of the preview image are adjusted All handles on the tone curve including the end points can be dragged anywhere within the tone graph A handle that is dragged outside ...

Page 142: ...the handle into a white area and release it 4 To remove a handle do one of the following l Drag the handle outside the tone graph l Right click your mouse pointer on the handle 5 To undo all changes that you have made to the curve click Reset To save your custom curve click Save In the Save As dialog box enter a file name and directory and click Save The curve is saved with the filename extension ...

Page 143: ...utton and then click Load 2 In the Open dialog box select the file name you want to load and click Open Adjusting Contrast Brightness for Black and White Scan Mode For black and white scans the contrast and brightness settings are located on the L6000 tab Depending on the black and white option you select for your scan you can adjust the contrast brightness or both of your preview image If you use...

Page 144: ...review image To adjust the brightness or contrast for a black and white image On the L6000 tab under Black and White Options use the available slider to adjust the brightness or contrast n These tone adjustments are only for black and white images If you select grayscale as your scan mode you adjust the contrast and brightness of the image only on the Tone tab ...

Page 145: ...r or Document 7 9 l Emptying the Trash Folder 7 9 l Importing a Document 7 10 l Exporting a Document 7 10 l Attaching a Document to Electronic Mail E mail 7 11 l Manipulating a Document in Document View 7 12 l Arranging Documents in Document View 7 12 l Scrolling Through a Multi page Document 7 12 l Removing a Page from a Document 7 13 l Splitting a Document 7 14 l Merging a Document 7 14 l Indexi...

Page 146: ...7 2 Working with Documents in the Desktop Manager Chapter 7 l Reverting to the Last Saved Version 7 63 l Printing the Document 7 63 l Adjusting the MultiPASS Viewer Default Options 7 66 ...

Page 147: ...he Desktop Manager To work with a document you select it in the open folder while in either Document View or List View If you are in Document View generally you can select one or more documents at a time for whatever task you need to perform To select a document in List View With the folder open click the document name in the list To select a document in Document View With the folder open do one o...

Page 148: ...document from any folder in the Desktop Manager 1 In either Document View or List View do one of the following l Click the document you want to print to select it Then click Print on the File menu l Drag the document to the Print button on the command bar 2 In the Print dialog box specify the print options and click OK ...

Page 149: ...older within a folder click the applicable folder 2 Click New Folder on the File menu 3 In the MultiPASS Create Folder dialog box type a name for the new folder and click OK If you create multiple folders or place folders within folders you can navigate among your folders and documents just like you do in Windows Explorer To display the contents of a folder either double click it or click the next...

Page 150: ...document can be copied within the same user defined folder or from one folder to a different user defined folder When you copy a document within the same folder the copy is assigned the same name as the original document with an added unique number For example if you copy a document called Document the new copy will be named Document 1 To copy a document within the same user defined folder 1 Open ...

Page 151: ... a conflict the system alerts you of the conflict A folder or document name can contain blank spaces To rename a document Do one of the following Select the document Then click Rename on the File menu In the Rename dialog box type the new name and click OK In Document View click the document thumbnail Then click the document name to position the insertion point Using the Backspace and Delete keys ...

Page 152: ...r you want to delete and click the document Then do one of the following Click Delete on the Edit menu Press the Delete key When the confirmation message displays click Yes The document is moved into the Trash folder To delete a folder Click the folder you want to delete Then do one of the following Click Delete on the Edit menu Press the Delete key When the confirmation message displays click Yes...

Page 153: ...r drag the folder to the Cabinet or to another folder within the Cabinet l For a document drag the document you want to restore into the desired folder in the Cabinet Emptying the Trash Folder Documents remain in the Trash folder until you move them to a user defined folder delete them individually or empty the Trash folder and delete all documents in the folder To prevent out of date documents fr...

Page 154: ...nto which you want to import a document 2 Click Import on the File menu 3 In the Import File dialog box specify the drive directory and name of the file you want to import and click Open Exporting a Document You can export a document from the Desktop Manager saving it to any specified drive and directory When you export a document you are actually saving a copy of the original document Documents c...

Page 155: ... Document to Electronic Mail E mail If you have a Messaging Application Program Interface MAPI compliant e mail application such as Microsoft Exchange Microsoft Outlook Microsoft Outlook Express and Netscape Mail installed on your system you can attach a document in the Desktop Manager to an e mail message The Desktop Manager opens your e mail application and attaches the selected document to a bl...

Page 156: ...om a document split a single document or merge one document with another Arranging Documents in Document View A document thumbnail in Document View retains its position until you rearrange it You can arrange one or more documents manually or automatically When you arrange documents automatically they are positioned within a grid with row positions filling from left to right To arrange documents ma...

Page 157: ...pages in a document For the selected document do one of the following Click the left and right scroll arrows displayed with the page numbers for the document Drag the scroll tab on the right side of the document Removing a Page from a Document You can remove the current top page of a document For example you may want to remove the cover page from a received fax 1 Scroll through the document until ...

Page 158: ... split occurred retains the original name The newly created document is assigned a new unique name which can be changed as desired To split a document 1 Scroll through to the page where you want to split the document The top page represents the first page for the newly created document 2 Click Split on the Edit menu or toolbar Merging a Document You can merge two documents to combine them into a s...

Page 159: ...ent if you enabled the Automatic Indexing option in the System Setup dialog box For details refer to the Setting Up System Options section of chapter 8 MultiPASS Printer Setup and Other Utilities in the Desktop Manager By creator owner or keyword for a document if you first define the criteria and assign it to the desired documents Based on the search criteria you want to use follow these general ...

Page 160: ...he Search Index If you want to search your documents by a creator owner or keyword you must first create a search index Setting Up a Creator to the Index You can set up creators in your search index that correspond to the persons or companies that send you documents in the Desktop Manager such as faxes After assigning the appropriate creator to each document you can then search your documents for ...

Page 161: ...2 and 3 for each creator you want to add 5 Click Close to close the Edit Creator List dialog box and save your index entries To change a creator In the Edit Creator List dialog box select the creator you want to change and click Change Edit the creator as desired and press Enter To remove a creator In the Edit Creator List dialog box select the creator you want to remove and then click Remove When...

Page 162: ...ger such as faxes After assigning the appropriate owner to each document you can then search your documents for those belonging to the specified owner To set up a document owner to the index 1 In the Desktop Manager point to Index By on the Tools menu and then click Owner 2 In the Edit Owner List dialog box click Insert 3 Type the name of the owner and then press Enter 4 Repeat steps 2 and 3 for e...

Page 163: ...ick Remove When the confirmation message appears click Yes Setting Up Keywords to the Index You can set up keywords in your search index that correspond to important ideas or subjects in the documents you receive in the Desktop Manager such as faxes For example you may want to set up keywords for special projects or contacts you are negotiating After assigning the appropriate keywords to each docu...

Page 164: ...word you want to add 5 Click close to save your entries and close the dialog box To change a keyword In the Edit Keyword List dialog box select the keyword you want to change and click Change Edit the keyword as desired and then press Enter To remove a keyword In the Edit Keyword List dialog box select the keyword you want to remove and then click Remove When the confirmation message appears click...

Page 165: ... 1 In the Desktop Manager select the document to which you want to assign index criteria 2 Click Manual Index on the Tools menu or toolbar 3 In the Manual Indexing dialog box assign the creator owner or keyword to your document based on the instructions in the following sections 4 Click Submit to save your index assignments Click Cancel to close the dialog box without saving your index assignments...

Page 166: ...ox select the creator you want to assign to the document To edit the Creator list click Edit List For procedures see the Setting Up a Creator to the Index section in this chapter 3 After assigning a creator click OK To assign an owner index entry 1 In the Manual Indexing dialog box click Owner ...

Page 167: ...e Select Owner dialog box select the owner you want to assign to the document To edit the Owner list click Edit List For procedures see the Setting Up an Owner to the Index section in this chapter 3 After assigning an owner click OK To assign a keyword index entry 1 In the Manual Indexing dialog box click Keywords ...

Page 168: ...lear 4 After assigning the keywords click OK Displaying the Document If you want to view the document you can do so while assigning the search criteria Viewing at this point enables you to check whether you are assigning the search criteria to the right document To view the document In the Manual Indexing dialog box click Display Document The document appears in the MultiPASS Viewer For details se...

Page 169: ...e which documents you want to search All the documents in the Desktop Manager Only the documents found from a previous search Only the documents you select before you begin the search The search is performed on all the folders in the Desktop Manager system as well as user defined folders The following procedures summarize how to search for documents in the Desktop Manager To search for a document ...

Page 170: ...ch See step 1 4 Click Search if you are satisfied with the criteria you specified and want to begin your search Click Reset to clear the dialog box of any previously entered criteria and reenter criteria 5 In the Search Results dialog box review the result of the search Any documents which match the specified search criteria are included in the result list Specifying Search Criteria To search for ...

Page 171: ...ick Clear l To change the list of creators click the Edit List For details see the Setting Up a Creator to the Index section in this chapter 3 After completing your selections click OK To search documents by owner 1 In the Search dialog box click Owner 2 In the Select Owner dialog box select the Owners by which you want to search and then click Add l To remove a selected owner select it in the ass...

Page 172: ...pter 3 After completing your selections click OK To search documents by text string 1 In the Search dialog box in the Text box type the text by which you want to search 2 Select the type of text match you prefer l Any Look for the specified text in any part of a word l Exact Look for exact text matches only l Start of Word Look for the specified text in the start of a word only 3 Select where with...

Page 173: ...earch only the results of the last search you made Selected Items Search only those documents that are selected before you begin the search Reviewing the Results of Your Search The results of your search appear as a list of documents that match the search criteria This list displays the document name and the folder in which the document can be found The list also shows how closely the document mat...

Page 174: ...splay the result To redisplay the result of the last search Click Show Results on the Tools menu or toolbar Modifying a Document You can open a document to view its contents and then annotate it with notes highlighting stamps sticky notes or graphics line arrow rectangle circle Although you can save the document with the annotations they are only added markings placed on the original document not ...

Page 175: ...ummarize the procedures for annotating a document For additional information refer to later sections in this chapter To open a document in the MultiPASS Viewer In the Desktop Manager do one of the following Double click the document Select the document you want to open and then click Open Document on the File menu Drag the document to the Open Document button on the command bar Sticky Note Highlig...

Page 176: ...r To close the MultiPASS Viewer Click Exit on the File menu If you neglected to save your annotations you are prompted to do so before the program closes Features of the MultiPASS Viewer Window This section provides an overview on the basics of working with the MultiPASS Viewer window Detailed instructions for using the various commands and components of the screen are provided in later sections o...

Page 177: ...the right mouse button in the MultiPASS Viewer window File Toolbar The File toolbar provides you quick access to commands needed to open save copy print and zoom a document Image Palette The Image palette provides you quick access to commands needed to select move zoom or annotate a document Image Toolbar The Image toolbar provides quick access to commands needed to make various adjustments to an ...

Page 178: ... The status bar appears at the bottom of the window It contains useful information about the document that you are currently viewing Adjusting the Document Image With different tools in the MultiPASS Viewer you can adjust the size and image type of your document and the manner in which it appears Adjusting the Size of a Document Adjusting the size of a document can be useful in planning other task...

Page 179: ...ns of the newly sized document 3 Click OK The document file is resized Adjusting the Image Type You can adjust the type of image for the document display To adjust the image type 1 Click Image Type on the Adjust menu 2 Select one of the following image types l True Color True Color images contain 8 bits per pixel for red green and blue channels Each pixel contains 24 bits l Grayscale Grayscale ima...

Page 180: ...he window 1 On the View menu point to Toolbars The options displayed with check marks beside them are currently displayed in the MultiPASS Viewer 2 Click the option that you want to show check mark displays or hide no check mark displays Adjusting the Orientation of the Document Display When creating or editing a document you may want to adjust your view of the document display You can rotate the ...

Page 181: ...ent image 3 Click the Straighten button to have the system adjust the document image to its properly aligned position Adjusting the Display Size The MultiPASS Viewer provides you with different levels of magnification allowing you to work at the most comfortable size You can zoom in and out at predefined increments or specify a particular size or scale You can also use adjust the document image si...

Page 182: ... to work on particular aspects of a document for example modifying a recurring graphic you can scroll through the document while maintaining a high level of magnification To scroll through a zoomed document 1 On the View menu click Show Navigator The Navigator window opens in the right corner of the screen Inside the Navigator a white rectangle indicates the area of your document that is currently...

Page 183: ...ed areas 2 Drag the cursor to draw the appropriately shaped outline for the area you want to select Cropping a Document You can crop a document to any size that you select To crop a document 1 Select the area of the document to which you want the entire page to conform 2 Click Crop Inplace on the Edit menu or toolbar Making Image Adjustments Adjustment features allow you to make adjustments to the...

Page 184: ...ter monitor or other output device To adjust the color level automatically Click Auto Level on the Adjust menu to adjust the color level of your image To adjust the color automatically Click Auto Color on the Adjust menu to adjust the color of your image Adjusting Brightness and Contrast You can adjust the brightness and contrast of a color or grayscale image To adjust the brightness and contrast ...

Page 185: ...e Variations tab click one of the thumbnails that displays modified images Additional suggested thumbnails with modifications similar to your previous selection appear 4 Continue clicking the suggested variations until the image appears as you want it 5 Click OK to apply the changes to the image Click Cancel to abandon the changes To adjust the brightness and contrast manually 1 Select the image o...

Page 186: ...ou modify the image you can see the results in the image on the right 4 Adjust the Brightness slider to the left to make the image darker to the right to make the image brighter 5 Adjust the Contrast slider to the left to decrease contrast to the right to increase contrast 6 When the Current image appears as you want it click OK to accept the changes Click Cancel to abandon the changes ...

Page 187: ...ades in your image To adjust the color balance using variations 1 Select the image or a portion of the image 2 On the Adjust menu click Color Balance 3 In the Color Balance dialog box on the Color Balance Variations tab click one of the thumbnails that displays modified images Additional suggested thumbnails with modifications similar to your previous selection appear 4 Continue clicking the sugge...

Page 188: ...a portion of the image 2 On the Adjust menu click Color Balance 3 In the Color Balance dialog box click the Manual tab 4 Adjust the Red Green and Blue sliders to the left for less color to the right for more color As you modify the image you can see the results in the image on the right 5 When the Current image appears as you want it click OK to accept the changes Click Cancel to abandon the chang...

Page 189: ... effectively adjust the image contrast with Auto Level or the Brightness Contrast features When adjusting the image level these points define the lightest and darkest points of the range when you adjust the image contrast To set the black point and white point 1 Select the image or an image portion 2 On the Adjust menu click Black Point White Point 3 In the Black Point White Point dialog box click...

Page 190: ...e closest to 100 Click the pixel 9 Click OK Blurring an Image You can blur the image to soften the edges and fields of a grainy color or grayscale image Blur averages the color values of adjacent pixels removing peaks to make the image smoother 1 Select the image or an image portion 2 On the Adjust menu click Blur 3 In the Blur dialog box move the Blur slider to the left for less blur to the right...

Page 191: ...ale image 1 Select the image or an image portion 2 On the Adjust menu click Sharpen 3 In the Sharpen dialog box move the Sharpen slider to the left to sharpen less to the right to sharpen more As you move the slider the adjustments appear in the Current thumbnail 4 Click OK to accept the changes Click Cancel to abandon the changes Removing Noise You can remove noise or distortions from the image T...

Page 192: ...o the Original thumbnail 3 Click OK to accept your changes Click Cancel to leave the image unchanged Removing Moiré Patterns You can remove moiré patterns from an image Because moiré patterns are caused by the intersection of lines in two directions removing the pattern requires the following procedure to be performed twice resetting the angle option for each set of intersecting lines To remove mo...

Page 193: ... You can compare the changes to the Original thumbnail To better see your changes you can use the zoom buttons to magnify the thumbnails 5 Click OK to accept your changes Click Cancel to leave the image unchanged Removing JPEG Artifacts JPEG images that have been compressed using maximum compression may display scattered noise called JPEG artifacts around the image edges You can remove these disto...

Page 194: ... the Original thumbnail To better see your changes you can use the zoom buttons to magnify the thumbnails 4 Click OK to accept your changes Click Cancel to leave the image unchanged Removing Show Through Image show through is caused by patterns from the reverse side of a page showing through the original image You can remove image show through while preserving the image 1 Select the image portion ...

Page 195: ...nd the background move the slider to the left 4 Drag the Removal slider to the left to remove less show through to the right to remove more show through 5 Click OK to accept your changes Click Cancel to leave the image unchanged Removing Dust Even if you have carefully cleaned the original image there may be some dust on the image Dust leaves small spots on your image usually one or two pixels in ...

Page 196: ...st from dark to light 5 Drag the Removal slider to the left to remove less dust or to the right to remove more dust Moving the slider to the right blends the dust more with the background color that surrounds the dust As you drag the Removal slider your changes appear in the Current thumbnail You can compare the changes to the Original thumbnail You can also use the zoom buttons to magnify the thu...

Page 197: ...ise dialog box select Vertical or Horizontal according to the direction of the streaks or bands 4 Drag the Width slider according to the width of the noise The slider ranges from 2 pixels far left to 20 pixels far right 5 Drag the Detail slider according to the brightness of the noise Move the slider to the left for darker noise to the right for brighter noise 6 Drag the Removal slider to the left...

Page 198: ...underline strikeout background color and mode You can type any text that you want editing it later as necessary If you select a font font size a color or special effect it affects the entire note If you change any of the attributes while editing a note or while the note is selected it changes all the text in the note To add text to the document 1 Click the Annotations button on the Image toolbar 2...

Page 199: ...ground Color Click the desired color on the displayed menu and click OK 4 To set the text color on the Annotations menu click Set Foreground Color Click the desired color and then click OK Setting Font Defaults In adding annotations to your document you can use a number of different text tools Each tool includes options for adjusting font style size and effects Additionally you can also select a s...

Page 200: ...t size and color background color and special effects underline strikeout You can type any text that you want for the sticky note editing the note later if necessary If you select a font font size a color or special effect it affects the entire note If you change any of the attributes while editing a note or while the note is selected it changes all the text in the note To add a sticky note 1 On t...

Page 201: ...Annotations menu click Select Font In the Font dialog box select the font attributes and click OK 3 To set a background color for the sticky note on the Annotations menu click Background Color Click the desired color on the displayed menu and click OK Inserting a Stamp You can insert either a text or graphic image stamp on your document The Desktop Manager contains a library of available stamp ima...

Page 202: ...mp on the document 1 In the Select Stamp dialog box click the graphic you want to insert into the document and click OK 2 In the MultiPASS Viewer click the Stamp tool on the Annotation toolbox 3 Click the mouse at the location where you want to place the graphic in the document display area Creating a Text Stamp You can also create and use a text stamp To create a text stamp 1 Click Select Stamp o...

Page 203: ... current time to the stamp click Time A code representing the time appears in the upper box and the time is viewable in the lower preview box l To change the font and text characteristics of the text click Font In the Font dialog box specify your desired font type style size and effects Then click OK 5 Click OK in the Edit Text Stamp dialog box to close the dialog box 6 Click OK again in the Selec...

Page 204: ...e Text Stamp Edit dialog box modify the text and click OK 5 In the Select Stamp dialog box click OK to save your changes and close the dialog box To remove an image or text stamp 1 Click Select Stamp on the Annotation menu 2 In the Select Stamp dialog box click the stamp you want to remove and then click Delete 3 When the confirmation message displays click Yes 4 In the Select Stamp dialog box cli...

Page 205: ...llipse When you draw the object you can select the color line thickness and style of line for the object To create a drawing object 1 On the Annotation toolbox click the drawing object tool 2 On the Annotation menu select the color line thickness and style of line for the object you are drawing For an arrow or line also select the particular style you want to use 3 At the desired location in the d...

Page 206: ...ze If the original size proves unsuitable you can resize the annotation To adjust the size click the border of the annotation and drag any sizing handle Aligning Annotations When placing annotations in the layout area you may be concerned that they properly align to make them more visually appealing You can align two or more selected annotations based on the position of the first field you select ...

Page 207: ... toolbar Removing an Annotation If you decide you no longer want an annotation to appear in your document you can remove it permanently by selecting it and then pressing the Delete key Reverting to the Last Saved Version If are dissatisfied with changes that you have made to your document you can discard them and return to the last saved version To revert to the last saved version Click Revert to ...

Page 208: ...he Desktop Manager Chapter 7 2 In the Print Setup dialog specify your print options and click OK To print the document 1 Click Print on File menu or the toolbar 2 In the Print dialog box specify the desired print options and click OK ...

Page 209: ...e printing 1 Click Print Preview on the File menu 2 From the Print Preview window you can l Click Print to print the document l Click Next Page or Prev Page to view other document pages l Click Two Pages to view two pages at a time l Click Zoom In or Zoom Out to better view the document l Click Close to close the window without printing ...

Page 210: ...nces dialog box set the following options l Set the unit of measurement to Pixels Inches or Centimeters from the list l Click the Automatically Fit Window to Image option to automatically resize the window to your image when you make any change l Click High Quality When Zooming to maintain a high display quality when your document or coverpage is magnified This option takes effect the next time yo...

Page 211: ... Up Fax Preferences 8 3 l Setting Up Send Fax Options 8 4 l Setting Up Advanced Send Fax Options 8 6 l Setting Up Receive Fax Options 8 9 l Setting Up Advanced Receive Fax Options 8 11 l Setting Up Speed Dial Assignments 8 15 Setting Up System Options 8 18 Using the Launcher 8 20 Making a Phone Call from the Desktop Manager 8 23 Using the MultiPASS Status Monitor 8 25 l Using the Minimized Status ...

Page 212: ...ltiPASS printer or in the Desktop Manager be aware of the following Any option setting you make on the MultiPASS printer does not appear in the Desktop Manager Setup Options dialog box Any change you make to an option in the Desktop Manager overrides the corresponding setting you may have made on the MultiPASS printer device itself Therefore before you make changes to these option settings decide ...

Page 213: ...e appropriate setup tab specify your changes 4 To save changes and close the dialog box click OK When prompted select whether or not you want to overwrite the settings on your MultiPASS printer To exit the dialog box without saving your changes click Cancel When you save your changes MultiPASS printer setup options are saved in the Desktop Manager as well as on the MultiPASS printer Setting Up Fax...

Page 214: ...ave the telephone handset installed on your MultiPASS printer select this option When selected you can use the Desktop Manager to dial a phone number and place a phone call with your MultiPASS printer handset When you select this option the Phone command in the File menu and toolbar becomes available in the Desktop Manager Volume You can set the volume level of the various sound components of your...

Page 215: ...ne You can specify the dialing method the MultiPASS printer uses touch tone or rotary pulse You also specify any prefix used to access an outside phone line usually 9 Automatic Retries You can specify the number of retries the system should attempt when sending a fax transmission and the length of time between each retry Automatic Report You can specify whether or not you want a report to print wi...

Page 216: ...ing Up Advanced Send Fax Options You can change the following options by clicking Advanced on the Send Fax tab Speed You can set the transmission speed used to send faxes The higher the setting the faster the transmission If you experience problems when sending faxes try a lower speed setting Pause Duration You can set the length of the pause that you may have to insert when dialing a long distanc...

Page 217: ...to turn on the alarm after the MultiPASS printer has received or sent a fax if the telephone handset is off hook Image Contrast You can select a setting that determines the level of contrast in the faxes you send The Standard setting is usually appropriate for most documents However based on the lightness or darkness of your original fax document you may prefer to lighten or darken the contrast fo...

Page 218: ... your country If you select Prefix as the PBX type in the Prefix box you enter the prefix M Key United Kingdom only E Key Spain only You may be planning on using an alternative long distance phone service such as 2300 Service of Mercury Communications for sending PC faxes In this case you use the M Key E Key options to do the following l Enable you to set the One Touch 6 button on your MultiPASS p...

Page 219: ...and off The Phone Lock option does not affect incoming phone calls or faxes To turn Phone Lock on you select Lock In the Phone Lock Unlock Password dialog box you enter the password you want to use To turn Phone Lock off you select Unlock When prompted you enter the password to allow your change To change a password previously defined click Change Password In the Change Password dialog box you ent...

Page 220: ...t the MultiPASS printer for an incoming fax l Automatically receive a call with your answering machine l Automatically switch between receiving a call either as a fax or telephone call based on the ring tone for each type of call U S only This setting is applicable only if you subscribe to a special network service with your phone company that defines multiple ring tones for your phone line Answer...

Page 221: ...Desktop Manager on your computer or to print the fax l When your MultiPASS printer is low on toner You can set your MultiPASS printer to hold the fax in memory until the toner cartridge is changed or to continue printing the fax although toner is low Report Print You can specify whether or not you want a report to print with each fax reception or only when there is an error Restoring the Default S...

Page 222: ... system and line errors when receiving a fax With this option selected the system checks each incoming fax for lost data If data has been lost from a portion of a page the system receives that portion again after confirming that all data within that portion can be received successfully Ink Toner Saver You can select this option if you want to print documents in the Desktop Manager using a reduced ...

Page 223: ...fault Action If No Answer to Telephone You set this option to Receive if you want the MultiPASS printer to handle an incoming call detected as a telephone call that is not answered as an incoming fax If no fax is received the line is then disconnected If you set this option to Disconnect the MultiPASS printer automatically disconnects the unanswered call without switching to try and receive a fax ...

Page 224: ...er to receive a fax DRPD Switch Options U S only You can select this option if you subscribe to the Distinctive Ring Pattern Detection DRPD service through your phone company You then specify each ring pattern you have been assigned with its associated action fax ID and fax number When you select this option the MultiPASS printer s receive mode is automatically set to receive both fax and telephon...

Page 225: ... call for each ring pattern This information is transmitted to the caller s fax machine and displayed in the caller s LCD as verification Setting Up Speed Dial Assignments On the Speed Dial tab you can set up fax numbers for speed dialing with the MultiPASS printer You use the fax recipients set up in your Address Book assigning the desired individual to speed dial codes If the recipient has not y...

Page 226: ... Code This section provides instructions for assigning a single recipient to a speed dial code To assign a fax recipient to a speed dial code 1 In the Address Book list box select the recipient that you want to assign to a speed dial code 2 Select the speed dial code to which you want to assign the recipient and click Add ...

Page 227: ...ppear To add a recipient to the Address Book 1 Click New 2 In the New Individual Entry dialog box complete the appropriate information for the recipient and then click Add For detailed instructions on completing the New Individual Entry dialog box refer to Chapter 5 PC Faxing Defining a Group Speed Dial Code This section provides instructions for assigning two or more recipients to a speed dial co...

Page 228: ... included in the Members list 5 To remove a member from the group select the member in the Members list and click Remove 6 When all the desired members are listed in the Members list click OK to save your group To close the dialog box without saving your group click Cancel Setting Up System Options The Desktop Manager contains system setup options that define certain general operations of the Desk...

Page 229: ...nts files exported to Windows or sent faxes l E Mail Attachments You can specify the format you want to use for color and monochrome document e mail attachments such as BMP JPG or TIF l Document Deletion Click Confirm Before Deleting to display a confirmation message before deleting a document l Other Select Automatic Indexing to enable the Desktop Manager to automatically index your documents bas...

Page 230: ...ears in the application with a system assigned name If you save the document it is saved with the system assigned name in your C Windows Temp folder If you want to give the document a more meaningful name use the Save As command Any modifications made to the document are made to the copy and not the original document stored in the Desktop Manager You can also start an application without displayin...

Page 231: ...ation that you would like to start from the Desktop Manager you can add the application to the Launcher You can add any application by adding its executable file EXE to the Launcher To add an application 1 In the Desktop Manager click Launcher Setup on the Setup menu 2 In the Launcher Setup dialog box select the next Empty location in the list and then click Edit 3 In the Edit Launcher Item dialog...

Page 232: ...e applications in the Launcher You can Change the sequence in which the applications appear in the command bar Applications appear from left to right in the command bar based on the order they appear in the Launcher setup list Edit the Launcher setup properties for an application such as the file type Delete an application from the Launcher To edit the Launcher setup for an application 1 In the De...

Page 233: ... OK to save your changes and close the Launcher Setup dialog box Making a Phone Call from the Desktop Manager You can use the MultiPASS printer and Desktop Manager to dial telephone calls if You have a telephone handset installed on the MultiPASS printer You selected the Telephone Attached to Unit option on the Preferences tab in the Fax Setup dialog box in the Desktop Manager You can place a call...

Page 234: ...9 dash or parentheses Other characters are also available for entering a phone number For a complete list of the characters that are valid in the Desktop Manager refer to Appendix A 3 To add an individual to the Address Book click New Individual and complete the New Individual Entry dialog box For details on completing the New Individual Entry dialog box refer to Chapter 5 PC Faxing 4 With the pho...

Page 235: ... status of scan activity You can display a menu allowing you to perform certain tasks such as open the Status Monitor window open the Desktop Manager and close the Status Monitor If you close the Status Monitor you will not be able to observe any activity message for job that are processing on the MultiPASS printer n It is recommended that you keep the Status Monitor open while your computer is on...

Page 236: ...e window and return to the minimized MultiPASS Status Monitor open the Desktop Manager and close the MultiPASS Status Monitor To open the Status Monitor window Do one of the following On the Windows desktop click Start and point to Programs On the Programs menu point to MultiPASS Desktop Manger and then click MultiPASS Status Monitor In the Desktop Manager click MultiPASS Status Monitor on the Too...

Page 237: ...tor menu To close the MultiPASS Status Monitor In the window title bar click the Close button Or click Close on the Status Monitor menu Status Messages The MultiPASS Status Monitor reports the following statuses for the MultiPASS printer Idle This status indicates the MultiPASS printer is currently inactive Scanning This status indicates the MultiPASS printer is scanning an image The Status Monito...

Page 238: ... problem that needs your more immediate attention such as when the Status Monitor can no longer detect the MultiPASS printer The Status Monitor window displays the nature of the problem with a comment indicating a corrective action When you have corrected the situation the status message automatically clears Disconnecting the MultiPASS Printer You can disconnect the MultiPASS printer if you want t...

Page 239: ...sktop Manager again the MultiPASS Service automatically restarts communication between the MultiPASS printer and Desktop Manager when you restart your computer You can also restart the MultiPASS Service without restarting your computer To restart the MultiPASS connection Do one of the following If not currently open open the MultiPASS Status Monitor window If the MultiPASS Status Monitor is alread...

Page 240: ...sktop Manager database during the removal of the Desktop Manager software you must also remove the ODBC interface When you remove the Desktop Manager software you automatically remove MultiPASS printer and fax drivers To remove the Desktop Manager 1 Close the MultiPASS Desktop Manager and all of its components such as the Cover Page Designer 2 Close the MultiPASS Status Monitor 3 On the Windows de...

Page 241: ...choose to remove the ODBC interface 8 Repeat steps 6 and 7 to remove the scan software ScanGear for MultiPASS To complete the removal process Once you have deleted the drivers the Desktop Manager and the scan software be sure to restart the computer Reinstalling the Desktop Manager You use the same instructions for reinstalling as described in Chapter 2 Installing the Desktop Manager Software ...

Page 242: ...nager with your MultiPASS printer MultiPASS Printer Cannot Be Initialized 9 2 MultiPASS Service Cannot Be Restarted 9 2 Faxes Are Not Being Sent Correctly 9 2 Faxes Are Not Being Received Correctly 9 4 Images Are Not Scanning Properly 9 5 Documents Are Not Being Copied 9 6 Documents Are Not Printing Correctly 9 6 Paper Is Not Loading Correctly 9 9 The Print Quality Is Not Satisfactory 9 10 ...

Page 243: ...allel port Remove any switch boxes zip drives tape backups docking stations or scanners from the parallel port if necessary Check both ends of the printer cable to be sure that it is securely fastened MultiPASS Service Cannot Be Restarted Is there a message indicating that the device is not found If you receive a message indicating that the MultiPASS device cannot be found be sure that the MultiPA...

Page 244: ...being reported when you send a fax Use the operation panel user menu to turn on ECM sending ECM sending or receiving should help with problems due to poor telephone lines However you might have to try again If the receiving fax unit does not support ECM transmission the document is received in the normal mode without error checking Are your faxes failing to be sent Make sure your phone line is act...

Page 245: ... is plugged securely into the unit and that your electrical source is OK Is the MultiPASS printer warm to the touch The unit might have overheated and shut down Turn the unit off and let it cool down for several minutes but less than one hour or you might lose information registered in memory Try using it again Is the MultiPASS printer not switching correctly between telephone and fax transmission...

Page 246: ...er the sending fax machine usually determines document quality Ask the other party to check that their top cover and scanning glass are clean Does the MultiPASS printer continue to ring if you pick up a voice call with another phone The MultiPASS printer does not recognize an extension phone connected to another phone jack that is a phone connected to the same phone line but not connected to the M...

Page 247: ... is plugged securely into the unit and that your electrical source is OK Is the MultiPASS printer warm to the touch The unit might have overheated and shut down Turn the unit off and let it cool down for several minutes but less than one hour or you might lose information registered in memory Try using it again Are you not able to make copies The handset might be out of the cradle Make sure the ha...

Page 248: ...hat the selected paper sizes correspond in the following MultiPASS printer paper feeder The paper in the MultiPASS printer feeder must be the same size as the settings you have selected whether it feeds manually or automatically Desktop Manager In the Desktop Manager on the Setup menu click Receive Fax On the Receive Fax tab make sure the correct size is selected from the Paper Size list Windows a...

Page 249: ...e the Windows Printing System or other bi directional device such as a later model laser printer installed on your computer and you are attempting to use the same port on which you also have the MultiPASS printer connected Be sure that the MultiPASS printer is the only device configured to a particular port The MultiPASS printer operates properly only with a dedicated parallel port Are more copies...

Page 250: ... right hand window pane 6 On the Edit menu click Modify 7 In the Edit String dialog box in the Value Data box enter the desired printer port such as 1 or 2 Then click OK 8 Close the Registry Editor window 9 Restart your computer Paper Is Not Loading Correctly Does paper not load into the unit The multi purpose tray might contain too many sheets or paper might not be inserted all the way into the m...

Page 251: ...ins and paper size are set correctly in your printing application Is printing not clear Check to see if you are printing using the Draft print quality option or if the Toner Saver mode is turned on Do fonts not print smoothly Bitmapped fonts designed for dot matrix printers will not look smooth when printed by high resolution printers such as the MultiPASS printer Choose another font Make sure you...

Page 252: ...en sending a PC fax setting up an entry in the Address Book or making a phone call you use only the following characters Character Description 0 to 9 Dialing digits p Pause P Last Pause T Tone switch over function DT detection function Europe only R PSTN PBX switchover function Europe only Space Display only characters Space cannot be used at the beginning of a number ...

Page 253: ...ines 128 symbols using 7 binary bits and 1 parity bit Automatic feed Method by which paper can be fed into the printer when the built in paper feeder is used B Bi directional parallel interface port An interface connection that is capable of both sending and receiving information For example when you print or send a PC fax from your computer information is sent from your computer to the MultiPASS ...

Page 254: ... intensities of black L Landscape orientation The horizontal orientation of your document or image across the length of the page The term landscape is derived from pictures of the landscape which are usually horizontal in format P Paper feed Movement of a sheet of paper into the printer s paper path PC fax An electronic way to send and receive faxes from your computer A PC fax is sent from or rece...

Page 255: ... video capture boards digital cameras and other imaging equipment without requiring you to switch out of the application It provides compatibility between image input devices and applications by acting as the liaison between hardware devices and software applications Because your MultiPASS printer supports TWAIN you can use the scanning features of the MultiPASS printer with any Windows applicatio...

Page 256: ...View 7 12 attaching a document to an e mail message 7 11 Attention Needed status for the MultiPASS Server 8 28 B black and white scan setting options 6 11 black point adjusting 5 54 7 45 blurring an image described 5 55 7 46 brightness adjusting 5 49 7 40 C cable system requirement described 1 5 color adjusting 5 49 7 40 color level adjusting 5 49 7 40 command bar overview for the Desktop Manager ...

Page 257: ...MultiPASS Viewer 7 34 document size adjusting 5 47 document tasks adjusting size 7 34 annotating 5 63 7 30 arranging in Document View 7 12 attaching to an e mail message 7 11 deleting 7 8 exporting 7 10 importing 7 10 manipulating in Document View 7 12 merging 7 14 moving to another folder 7 5 removing a page 7 13 renaming 7 7 restoring 7 9 scrolling through multiple pages 7 12 selecting in the De...

Page 258: ...adjusting scan tone with 6 19 group dial assignments for the MultiPASS printer 8 17 group entry adding and editing in the Address Book 5 25 described for the Address Book 5 22 using when sending a fax 5 26 H highlighting a document in the Document Viewer 5 64 7 60 histogram tone levels adjusting for scans 6 20 I Idle status for the MultiPASS Server 8 27 image tone described See scan tone image typ...

Page 259: ... document 7 5 multi page document scrolling 7 12 MultiPASS printer disconnecting 8 28 introduction 1 1 reconnecting 8 29 MultiPASS printer options overwriting 2 6 MultiPASS Status Monitor status messages 8 27 using 8 25 MultiPASS Viewer adjusting the display size 5 45 7 36 7 37 default options 7 66 opening and closing 7 31 overview of the window features 7 32 printing a document 7 63 N noise remov...

Page 260: ...ving an image 6 15 reversing the tone 6 15 rotating an image 6 16 scaling the output size 6 16 setting options 6 6 print mode choosing 3 7 custom 3 9 deleting 3 13 editing 3 12 quality settings 3 9 saving 3 11 saving as a file 3 13 printer driver displaying information about 3 17 setting as the default 2 7 printer driver settings changing 3 6 reduce or enlarge 3 16 setting paper options 3 14 print...

Page 261: ... scan preferences setting 6 9 scan preview adjusting the selection size 6 14 adjusting tone 6 16 adjusting your view of 6 13 mirroring an image 6 15 moving an image 6 15 reversing the tone 6 15 rotating an image 6 16 scaling the output size 6 16 scan resolution setting 6 7 scan tone adjusting 6 16 adjusting contrast and brightness 6 25 adjusting histogram levels 6 20 changing gamma curves 6 19 usi...

Page 262: ...iPASS printer 8 4 Sending Fax status for the MultiPASS Server 8 27 Sent Fax folder overview 4 7 setup options overwriting for the MultiPASS printer 2 6 special characters when PC faxing or phoning in the Desktop Manager A 1 speed dial assignments for the MultiPASS printer 8 15 splitting a document into two 7 14 stamp adding to a document 5 37 7 57 Status bar ScanGear window 6 4 status bar in the D...

Page 263: ... 4 5 17 ScanGear window 6 3 ToolTips available for the Desktop Manager 4 4 Trash folder overview 4 7 U uninstall Desktop Manager 8 29 user defined folder described 4 8 using the Launcher described 8 20 V variable fields adjusting the appearance 5 41 inserting when creating a new cover page 5 36 variables bin described for the Cover Page Designer 5 34 7 34 viewing documents as thumbnails 4 8 using ...

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