Canon imageRunner 2220i User Manual Download Page 218

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Using Fax Information Services

2-9

Receiving a Document

When your call is answered and you hear the recorded
message of the information service, press [Tone].

When using this machine with tone dialing, this step is not required.

The level of the dial tone can be adjusted by pressing [

] or [

After you press [Tone], you will see a <T> on the display.

Summary of Contents for imageRunner 2220i

Page 1: ...d Germany CANON ITALIA S p A Palazzo L Strada 6 20089 Milanofiori Rozzano MI Italy CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON SINGAPORE PTE LTD 79 Anson Road 09 01 06 Singapore 079906 CANON HONGKONG CO LTD 9 F The Hong Kong Club Building 3A Chater Road Central Hong Kong FA7 4...

Page 2: ...imageRUNNER 3320i 2220i Sending and Facsimile Guide ...

Page 3: ...Box Instructions Mail Box Guide Sending and Fax Instructions imageRUNNER 3320i 2220i Sending and Facsimile Guide This Document Fax Instructions imageRUNNER 3320N 2220N and imageRUNNER 3320G Facsimile Guide Setting Up the Network Connection and Installing the CD ROM Software Network Quick Start Guide Remote User Interface Instructions Remote UI Guide CD ROM Network Connectivity and Setup Instructio...

Page 4: ...allation and Instructions Fax Driver Guide CD ROM Installing MEAP Applications and Using the Login Service MEAP SMS Administrator Guide CD ROM The machine illustration on the cover may differ slightly from your machine ...

Page 5: ...ss Book Settings Troubleshooting Appendix Includes the glossary and index Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 A considerable effort has been made to make sure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need an exact specification please contact Canon ...

Page 6: ...D UN TÉLÉCOPIEUR CANON xvii SUPER G3 xix Trademarks xix Copyright xix Disclaimers xx Chapter 1 Various Sending Methods What This Machine Can Do 1 3 Things You Must Do Before Using This Machine 1 9 Selecting the Type of Telephone Line Tel Line Type 1 11 Setting the Current Date and Time Date Time Settings 1 12 Registering This Machine s Telephone Number Unit Telephone 1 16 Registering the Name of t...

Page 7: ...e Quality 1 100 Automatic Exposure Adjustment 1 103 Copy Ratio 1 105 Scanning Originals After Enlarging Reducing Them to a Standard Record Size Preset Zoom 1 105 Specifying the Scanning Ratio by Percentage Zoom Designation 1 108 Two Page Separation 1 110 Different Size Originals 1 112 Job Build 1 115 Frame Erase 1 119 Original Frame Erase 1 120 Book Frame Erase 1 123 Binding Erase 1 126 Adjusting ...

Page 8: ...Documents with Forwarding Errors 3 6 Setting the Photo Mode Photo Mode 3 8 Setting the Number of Retry Attempts Retry Times 3 10 Setting the Standard Send Settings Edit Standard Send Settings 3 12 Registering Favorites Buttons Store Favorites Button 3 15 Registering a Favorites Button 3 15 Storing a Favorites Button Name 3 18 Erasing a Favorites Button Name 3 20 Setting the Initial Display of the ...

Page 9: ... Fax Numbers 4 5 Storing E mail Addresses 4 13 Storing I Fax Addresses 4 18 Storing File Server Addresses 4 25 Storing Group Addresses 4 37 Storing Addresses Searched via a Server 4 45 Changing Address Details 4 60 Erasing Addresses 4 63 Registering a Name for an Address Book Store Address Book Name 4 65 Registering the One Touch Buttons One Touch Buttons 4 67 Storing Editing a One Touch Button 4 ...

Page 10: ...owing way Control Panel Keys Key icon Key Name Example Start Stop Touch Panel Display Keys Key Name Example Cancel Done WARNING Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly In order to use the machine safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons ...

Page 11: ...the model or options are not displayed on the touch panel display The keys which you should press are marked with a as shown below When multiple keys can be pressed on the touch panel display all keys are marked Select the keys which suit your needs Illustrations Used in This Manual Illustrations used in this manual are those displayed when the imageRUNNER 3320i has been following optional equipme...

Page 12: ...ft Windows 98 is referred to as Windows 98 Microsoft Windows Millennium Edition is referred to as Windows Me Microsoft Windows NT is referred to as Windows NT Microsoft Windows 2000 is referred to as Windows 2000 Microsoft Windows XP Home Professional Edition is referred to as Windows XP Microsoft Windows operating system is referred to as Windows Novell NetWare is referred to as NetWare ...

Page 13: ...nergy and if not installed and used in accordance with the Operator s Manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense Use of a shielded cable is required to comply with Class A limits in Subpart B of Part 15 o...

Page 14: ...it Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes which may cause a facsimile error Power Requirements The machine should be connected to a standard 120 volt AC three wire grounded outlet only Do not connect this machine to an outlet or power line shared with other appliances that cause electrical noise Air con...

Page 15: ...ent Rights of The Telephone Company If this equipment imageRUNNER 3320i 2220i causes harm to the telephone network the telephone company may temporarily disconnect service The telephone company also retains the right to make changes in facilities and services that may affect the operation of this equipment When such changes are necessary the telephone company is required to give adequate prior not...

Page 16: ...nt one Use one line per unit DDD Direct Distance Dial line or IDDD International Direct Distance Dial line if you communicate overseas NOTE Canon recommends an individual line following industry standards such as 2500 touch tone or 500 rotary pulse dial telephones A dedicated extension off a PBX Private Branch Exchange unit without Call Waiting can be used with your facsimile unit Key telephone sy...

Page 17: ...n on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN of this product is 0 3 Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may ...

Page 18: ...e par appareil Ligne automatique interurbaine ou Ligne automatique internationale si vous communiquez avec les pays étrangers NOTE Canon vous conseille d utiliser une ligne individuelle conforme aux normes industrielles à savoir ligne téléphonique 2500 pour appareil à clavier ou 500 pour appareil à cadran impulsions Il est également possible de raccorder ce télécopieur à un système téléphonique à ...

Page 19: ...ace peut consister en n importe quelle combinaison d appareils à la condition seulement que la somme des indices d équivalence de la sonnerie de tous les appareils ne soit pas supérieure à 5 L indice d équivalence de la sonnerie IES de ce produit est 0 3 Les réparations sur un appareil certifié doivent être faites par une société d entretien canadienne autorisée par le Gouvernement canadien et dés...

Page 20: ...tries licensed exclusively to X Open Company Ltd Other product and company names herein may be the trademarks of their respective owners Copyright Copyright 2003 by Canon Inc All rights reserved No part of this publication may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying and recording or by any information storage or retrieval system with...

Page 21: ...ITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT CANON INC SHALL NOT BE LIABLE FOR ANY DIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL ...

Page 22: ...s Book 1 37 Specifying a Destination Not Registered in the Address Book New Address 1 39 Specifying a Fax Number 1 39 Specifying an E mail Address 1 42 Specifying an I Fax Address 1 44 Specifying a File Server 1 49 Storing a Scanned Document in an Inbox 1 62 Specifying a Destination Using One Touch Buttons One Touch Buttons 1 64 Configuring the Favorites Buttons Favorites Buttons 1 66 Searching a ...

Page 23: ...the End of a Send Job Job Done Notice 1 143 Stamping Scanned Originals Stamping Original 1 146 Sending a Job to a Fax 1 149 Sending a Job to an E mail Address 1 153 Sending a Job to Another I Fax 1 162 Sending a Job to a File Server 1 170 Sending a Job to a User Inbox 1 174 Previewing Originals Preview 1 178 Job Recall Recall 1 184 Dialing With a PIN Code 1 186 Dialing With the PIN Code Before Aft...

Page 24: ...end them to specified destinations via e mail I fax and fax Alternatively you can store the scanned documents in a User Inbox for processing at a later date IMPORTANT If the Canon Super G3 Fax Board J1 optional is installed in this machine refer to this manual for basic fax instructions instead of the Fax Board s manual Original Fax File Mail Box E mail E mail I Fax Group etc Scanning I Fax ...

Page 25: ...d in the One touch Buttons Start Option Send Settings Specify New Address Place your originals Specify the destinations via a server You can store servers from the Additional Functions screen Specify the destinations registered You can store destinations from the Additional Functions screen Sending to an e mail address Sending to an I fax Sending to a file server Sending to a User Inbox p 1 68 p 1...

Page 26: ... screen on the left which appears when Send is selected is called the Send Basic Features screen p 1 83 Press to select the scan settings p 1 37 Press to select a destination from the address book and search through the directory listing on an LDAP Lightweight Directory Access Protocol server to specify a destination p 1 79 Press to check or change the destination information selected from the Add...

Page 27: ...iew the images on documents before sending p 1 140 Press to set the send settings You can specify to send a document at a specified time and specify settings such as e mail and I fax subject lines p 1 66 Press to recall the destination and settings registered in favorites buttons p 1 64 Press to select the destinations and settings registered in one touch buttons p 1 39 Press to specify addresses ...

Page 28: ...atio p 1 88 Press to select the size of the original that you want to scan p 1 83 Press to select a stored scanning mode p 1 131 Press to store or erase the scanning mode p 1 96 Press to select the resolution p 1 98 Press or to manually control the scan exposure Press A to select or cancel Automatic Exposure Control p 1 100 Press to select the type of original Text Text Photo or Photo that you wan...

Page 29: ...What This Machine Can Do 1 8 1 Various Sending Methods Press to select the Special Features mode The Reference Guide Press to check the status or details of a send or receive job or to cancel a job ...

Page 30: ...umber Your personal name or company name Time and date of transmission IMPORTANT If you attempt to use the machine without registering the necessary information correctly the machine may not function properly You need to set up network settings if you want to send to an e mail address I fax address or file server See the Network Guide NOTE To send documents to another fax machine it is necessary f...

Page 31: ... you send an original using the address book and a name is registered as the sending destination that name is recorded Page Number The current page out number of the total number of pages of the original is recorded NOTE You can set the machine so that the sending record is not printed however for users in the United States this information must be printed at the top of every fax or I fax document...

Page 32: ... be unable to communicate with other machines Be sure to check the type of telephone line you are using and make the correct setting Use this procedure to switch the fax setup between tone and pulse dialing NOTE To perform these settings the Super G3 Fax Board optional must be installed The default setting is Tone 1 Press Additional Functions Communications Settings 2 Press User Settings under Fax...

Page 33: ...must set the current date and time The current date and time act as a guide to set functions which require a timer GMT The time at the Greenwich Observatory in England is referred to as Greenwich Mean Time GMT Time Zone The standard time zones of the world are expressed globally in terms of the difference in hours up to 12 hours from GMT 0 hours A time zone is a region throughout which the time di...

Page 34: ...ings 2 Enter the current date month day year and time using numeric keys Enter all four digits of the year Enter the time in 24 hour notation as four digits without a space Examples May 06 0506 7 05 a m 0705 11 18 p m 2318 NOTE If you make a mistake when entering values press Clear enter the values again starting with the month 0 9 C ...

Page 35: ...m the Time zone drop down list NOTE The default setting is GMT 05 00 Eastern Time US Canada GMT 5 00 Central Time US Canada GMT 6 00 Mountain Time US Canada GMT 7 00 Pacific Time US Canada GMT 8 00 If the desired time zone is not displayed press or to scroll through the list If you are setting Daylight Saving Time Press On Start Date ...

Page 36: ... End Date make the settings in the same way as Start Date press OK NOTE If you set the Daylight Saving Time the machine automatically sets the standard time of the machine one hour forward on the specified date and time You can also use numeric keys to enter the time The time can be set in one hour increments from 0 to 23 hours The default setting is On Between 2 00 a m on the first Sunday of Apri...

Page 37: ...r Unit Telephone You must register the machine s telephone number When you fax a document the receiving fax machine includes this telephone number in the sender information on the recording paper Some fax models also display sender information on the touch panel display during transmission NOTE To perform these settings the Super G3 Fax Board optional must be installed 1 Press Additional Functions...

Page 38: ...nd the local telephone number Used to insert a country code Insert a plus sign after the country code and before the telephone number Press to move the cursor to the desired position Backspace Use to delete the character immediately to the left of the cursor The telephone number can have up to 20 digits To delete the number you entered press Clear The selected mode is set 4 Press Done repeatedly u...

Page 39: ... 1 153 The unit name and e mail address that you registered in Device Information settings for this machine are displayed on the From field and the login user name and e mail address that you registered for SDL are displayed on the Sender field on the I fax recipient s machine See Sending a Job to Another I Fax on p 1 162 If SSO is set as login service The login user s Full name and e mail address...

Page 40: ... displayed press or to scroll to the desired setting 3 Enter the name press OK You can enter up to 24 characters for the unit s name The selected mode is set NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 41: ...on the I fax recipient s machine See Sending a Job to Another I Fax on p 1 162 If SSO is set as login service The login user s Full name and e mail address that you registered for Active Directory or NetSpot Accountant are displayed on the From field on the e mail recipient s machine instead of the unit name and e mail address that you registered in Device Information settings for this machine See...

Page 42: ...g 3 Select a number item under which you want to register the sender s name press Store Edit You can store up to 99 sender s names 01 to 99 If the number you want is not displayed press or You can also enter and specify the number of the sender s name using numeric keys When doing so make sure you enter a two digit number only To delete a stored sender s name select the number under which the name...

Page 43: ... press OK You can enter up to 24 characters for the sender s name The selected mode is set NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 44: ... 5 Routine Maintenance in the Reference Guide The maximum number of send jobs the machine can handle is 120 including jobs with error codes Among these 64 fax jobs can be handled However depending on the sending conditions the actual number of send jobs may be less than 120 The following two conditions are typical examples Sending multiple documents at the same time Sending large documents You can...

Page 45: ...ntrol card appears insert a control card See Chapter 7 Optional Equipment in the Reference Guide If the message Enter the Dept ID and Password using the numeric keys appears enter the Department ID and password press ID See Chapter 1 Before You Start Using This Machine in the Reference Guide ID ...

Page 46: ...256 destinations can be specified at the same time Out of the 256 destinations 16 new addresses including those obtained via a server can be specified If you specify a group address which is made up of several destinations the whole group is counted as one address A maximum number of 512 destinations can be specified for fax jobs including reserved fax jobs The icons below that are displayed on th...

Page 47: ...stination is not stored in the Address Book Press New Address select a sending method select the desired destination See Specifying a Destination Not Registered in the Address Book New Address on p 1 39 NOTE A maximum of 16 new addresses and addresses obtained via a server User Inboxes are not included in this count can be specified at the same time A maximum number of 512 destinations can be spec...

Page 48: ...e one touch button that contains the desired destination See Specifying a Destination Using One Touch Buttons One Touch Buttons on p 1 64 If a destination is stored in a Favorites Button Press Favorites Buttons select the favorites button that contains the desired destination See Configuring the Favorites Buttons Favorites Buttons on p 1 66 ...

Page 49: ...ch through the directory listing on the server LDAP to specify the destination See Searching a Destination via a Server Search on Server on p 1 68 NOTE A maximum of 16 new addresses and addresses obtained via a server User Inboxes are not included in this count can be specified at the same time A maximum number of 512 destinations can be specified for fax jobs including reserved fax jobs ...

Page 50: ...p down list select a scan setting If the desired scan setting is not displayed press or to scroll through the list To change the Scan mode settings select Option See Changing the Scan Settings on p 1 86 NOTE For instructions on how to set the Scan mode see Selecting a Scan Mode on p 1 83 ...

Page 51: ...Inbox is specified as the destination A fax number is specified as the destination File formats TIFF Sends images in the TIFF format PDF Sends images in the PDF format NOTE To view a TIFF file a software application that supports the TIFF file format such as Imaging for Windows is required To view a PDF file Acrobat Reader is required For more information on the different file types see Glossary o...

Page 52: ...g Methods 1 NOTE For instructions on how to specify the Send Settings see Configuring Send Settings Send Settings on p 1 140 7 Press Done 8 Press Start Scanning starts When scanning is complete remove the original Clear Start Stop Power DEF MNO WXY ...

Page 53: ...This Machine in the Reference Guide If the following screen is displayed Follow the instructions on the touch panel display press Start once for each original When scanning is complete press Done When scanning is complete the scanned data is sent to the specified destination NOTE If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview scree...

Page 54: ...top to cancel a send job that is being scanned For instructions on canceling a send job see Chapter 1 Before You Start Using This Machine in the Reference Guide You can also cancel a send job from the System Monitor screen See Chapter 2 Checking Job and Device Status in the Reference Guide ON OFF Clear Start Stop F O Y ...

Page 55: ... ready to receive the fax IMPORTANT To send documents consisting of two or more sheets a feeder is necessary If you place an original on the platen glass for Manual sending you can only send one sheet at a time If you cancel Manual Sending during transmission the originals that have already been scanned are sent 1 Place your originals 2 Make sure that the machine is ready to send ...

Page 56: ...Sending Fax Documents Manually 1 35 Various Sending Methods 1 3 Press New Address Fax 4 Press On hook You should hear the dial tone a continuous high pitched sound 5 Specify the destination ...

Page 57: ...a high pitched tone press Start The level of the dial tone can be adjusted by pressing or You can also enter an extension number Scanning starts and the document is sent During transmission the transaction number destination s telephone number and page number are displayed NOTE If you want to cancel Manual Sending press End Clear Start Stop Power DEF MNO WXY ...

Page 58: ... See Storing New Addresses Store Edit Address Book on p 4 5 NOTE A maximum of 256 destinations can be specified at the same time Out of the 256 destinations 16 new addresses including those obtained via a server can be specified If you specify a group address which is made up of several destinations the whole group is counted as one address A maximum number of 512 destinations can be specified for...

Page 59: ...croll to the desired destination Press the Address Book Server drop down list to display a list of subaddress books subaddress books 1 to 10 or One touch Buttons The subaddress books categorize the destinations stored in the Address Book By using the Address Type drop down list you can restrict the type of addresses displayed in the list You can also specify a destination by searching the director...

Page 60: ...ddresses and addresses obtained via a server User Inboxes are not included in this count can be specified at the same time A maximum number of 512 destinations can be specified for fax jobs including reserved fax jobs When character entry is required a keyboard appears on the touch panel display for you to enter characters For details on how to enter characters on the touch panel display see Chapt...

Page 61: ...se the letter p is displayed between the numbers and the letter P appears at the end of the number When dialing an overseas number insert a pause after the country code and also at the end of the telephone number See Setting the Pause Time Pause Time on p 3 49 Tone Press when you want to directly call an extension line that is connected to a PBX Private Branch Exchange which accepts only tone sign...

Page 62: ...ormation Services on p 2 8 To delete the number you entered press Clear IMPORTANT Pauses cannot be entered before telephone numbers NOTE The telephone number can have up to 120 digits Pauses entered at the end of telephone numbers are always 10 seconds long To specify the subaddress and password Press Sub address on the screen for specifying the fax number Press Subaddress and Password enter the s...

Page 63: ...fied destination appears in the address list on the Send Basic Features screen IMPORTANT The fax number that you entered here is not stored in the address book It is deleted once the document is sent NOTE You can change the addresses in the address list before scanning See Checking Changing a Destination s Detailed Information Details on p 1 79 You can erase the addresses in the address list befor...

Page 64: ...K You can enter up to 128 characters for the e mail address You can also enter values using numeric keys Press Clear to clear your entry 4 Press OK The specified destination appears in the address list on the Send Basic Features screen IMPORTANT The fax number that you entered here is not stored in the address book It is deleted once the document is sent 0 9 C ...

Page 65: ...Details on p 1 79 You can erase the addresses in the address list before scanning See Erasing a Destination Erase on p 1 82 Specifying an I Fax Address This mode enables you to specify a new I fax address Regardless of the distance and area I fax helps you to reduce transmission costs by making transactions via the Internet You can enter an I fax address directly from the keyboard on the touch pan...

Page 66: ...ur I fax document the recipient s machine must have I fax capabilities and be compatible with the Full mode If you send documents using the Full mode to a machine that does not support the Full mode delivery confirmation cannot be carried out When this happens the job concerned is not considered as complete even though the actual sending of the document is successful Such jobs are displayed as Wai...

Page 67: ...ess press OK You can enter up to 128 characters for the I Fax address You can also enter values using numeric keys Press Clear to clear your entry NOTE If you do not send documents via a server and if the recipient s IP address is not registered in a DNS server use the following format to enter the domain name user the recipient s IP address 0 9 C ...

Page 68: ...the receiving conditions of the destination press OK The following conditions are always selected Paper Size A4 LTR Compression Method MH Resolution 200 x 100 dpi 200 x 200 dpi LGL and STMT are included in A4 LTR IMPORTANT Set the destination conditions according to the specifications of the recipient s machine An error may occur if you set conditions that the recipient s machine does not support ...

Page 69: ... amounts of data to a recipient within the same LAN Local Area Network environment without placing a burden on the mail server This enables you to send documents quickly and directly to the recipient It is necessary to set an MX Mail eXchange record on the DNS server beforehand in order to use this function Ask your System Manager whether this type of sending is possible before you set Send Via Se...

Page 70: ...P restricts the number of users or clients that can be accessed Once the number of users or clients is exceeded it is not possible to send documents to a file sever using Windows NT 2000 XP If Language Switch in Common Settings from the Additional Functions screen is set to On the Host Name and File Path of the file server destination may not be displayed correctly so you may not be able to refer ...

Page 71: ... a computer running Sun Solaris 2 6 or later Mac OS X or later Internet Information Server 4 0 under Windows NT Server 4 0 Internet Information Services 5 0 under Windows 2000 Server or Internet Information Services 5 1 under Windows XP Professional Windows SMB Select this protocol if you are sending documents to a computer using Windows NT or Windows 95 98 Me 2000 XP NetWare IPX Select this proto...

Page 72: ...the Internet In this entry box enter the name of the file server on the network as the destination of the send job When FTP is selected as the server protocol you can specify a port number by entering a colon and the port number after the host name Example 192 168 100 50 21000 When FTP is selected as the server protocol make sure to enter the same port number for the Host Name as the one specified...

Page 73: ...ress OK A file path is a series of characters that signify the location of the folder Specify a folder in the file server as the destination of the send job To send documents to an imageWARE Document Manager folder enter the folder name that you registered for the imageWARE Gateway series You can enter up to 128 characters for the file path ...

Page 74: ...enter the user name that you registered for the imageWARE Gateway series You can enter up to 24 characters when FTP or NetWare IPX is selected as the server protocol for the user name If Windows SMB is selected as the server protocol enter the required user name information in the manner shown below To enter the user name only Example user_name Maximum 20 characters To enter the user name and the ...

Page 75: ...of characters for logging on to a file server In this entry box enter the password registered in the file server on the network in regards to the destination of the send job Setting the password is optional To send documents to an imageWARE Document Manager folder enter the password that you registered for the imageWARE Gateway series You can enter up to 24 characters 14 characters when Windows SM...

Page 76: ...elect Windows SMB Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time Settings from the Additional Functions screen to elapse before pressing Browse Transmission to computers on the network is not possible until this startup time has elapsed See Chapter 3 Using a TCP IP Network Windows UNIX Macintosh in the Network Guide ...

Page 77: ...roup Select the desired file server press Down To move up one level press Up If the desired file server is not displayed press or to scroll to the desired file server If the Enter Network Password screen is displayed enter your user name and password Press User enter your user name press OK Press Password enter your network password press OK You can enter up to 128 characters for the user name and...

Page 78: ...n select the folder to which you want to send your documents press OK To go down one level press Down To move up one level press Up If the desired folder is not displayed press or to scroll to the desired folder For setting examples of sending destinations see Chapter 5 Using a NetBIOS Network Windows in the Network Guide ...

Page 79: ...elect NetWare IPX Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time Settings from the Additional Functions screen to elapse before pressing Browse Transmission to computers on the network is not possible until this startup time has elapsed See Chapter 3 Using a TCP IP Network Windows UNIX Macintosh in the Network Guide ...

Page 80: ...ng Novell NetWare 4 x Bindery One of the directory services provided by Novell for managing the information of user and server names Select Bindery when you are using Novell NetWare 3 x If you select Bindery follow the steps you followed after specifying a file server for Windows SMB on p 1 55 If you select NDS follow the steps below Select the desired NDS tree press Down To move up one level pres...

Page 81: ...n To move up one level press Up If the desired folder is not displayed press or to scroll to the desired folder The Enter Network Password screen is displayed Enter your user name and network password Press User enter your user name press OK Press Password enter your network password press OK You can enter up to 128 characters for the user name and up to 14 characters for the password Press OK ...

Page 82: ... desired folder is not displayed press or to scroll to the desired folder For setting examples of sending destinations see Chapter 4 Using a NetWare Network Windows in the Network Guide 4 Press OK The file server destination appears in the address list on the Send Basic Features screen IMPORTANT The file server address that you entered here is not stored in the address book It is erased once the d...

Page 83: ...Inbox You can store a scanned document in a User Inbox If you include a User Inbox as one of the destinations to which you are sending your document the document is stored in the selected User Inbox for later use The documents stored in a User Inbox can be printed and sent to other destinations IMPORTANT You cannot store documents in User Inboxes if they have been scanned using the Document Size S...

Page 84: ... on the Inbox Selection screen for the Mail Box function If the desired User Inbox is not displayed press or to scroll to the desired User Inbox The display returns to the Send Basic Features screen and the selected User Inbox appears in the address list NOTE You can erase the User Inbox in the address list before scanning See Erasing a Destination Erase on p 1 82 Only one User Inbox can be specif...

Page 85: ...d to register destinations in one touch buttons before using this function See Registering the One Touch Buttons One Touch Buttons on p 4 67 NOTE A maximum of 256 destinations can be specified at the same time Out of the 256 destinations 16 new addresses including those obtained via a server can be specified If you specify a group address which is made up of several destinations the whole group is...

Page 86: ...number for the one touch button The selected destination appears in the address list on the Send Basic Features screen NOTE To view the detailed information of a selected destination select the destination press Details You can erase the addresses in the address list before scanning See Erasing a Destination Erase on p 1 82 You can select multiple one touch buttons You can cancel the specified one...

Page 87: ...the desired destination and send your document IMPORTANT You need to register addresses in the Favorites Buttons before using this function See Registering Favorites Buttons Store Favorites Button on p 3 15 NOTE A maximum of 256 destinations can be specified at the same time Out of the 256 destination 16 new addresses including those obtained via a server can be specified If you specify a group ad...

Page 88: ...stination press Details You can erase the addresses in the address list before scanning See Erasing a Destination Erase on p 1 82 The settings of the favorites button that you have recalled can be changed manually before sending If you press another favorites button the settings registered in that button are recalled To cancel all settings at once press Reset The machine returns to the Standard mo...

Page 89: ...beforehand depending on the network environment For details on server settings see Chapter 4 Selecting and Storing Settings in the Reference Guide You can send to a maximum of 16 destinations at the same time including destinations that are specified through a server Only names e mail addresses and fax numbers are displayed as the search results from the LDAP server You cannot directly specify a d...

Page 90: ...elect the desired server to search 4 Specify the search criteria NOTE For instructions on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide If you want to search for a destination that is registered with an e mail address and a fax number you can search for the e mail address by entering the fax number as the search criterio...

Page 91: ...se numeric keys to enter numbers and Clear to clear your entry The search criteria boxes that you do not fill out are not searched If you press Start Searching without specifying any search criteria all the addresses stored on the LDAP server are displayed To make a more detailed search with multiple criteria press Detailed Search and follow the directions below The search criteria you entered for...

Page 92: ... the directory tree of the LDAP server using Novell Netware 5 1 NDS or later and cn user1 ou salesdept o canon c jp is the distinguished name in the Directory enter the organization organizationUnit of the user as follows organizationUnit salesdept organization canon NOTE The organization organizationUnit can be used as search categories only if the information has been registered on the LDAP Serv...

Page 93: ...nization or organizational unit equals The result must be exactly the same as the entered name e mail address fax number organization or organizational unit differs from The result must be different from the name e mail address fax number organization or organizational unit that you entered begins with The result must begin with the same first few letters that you entered for the name e mail addre...

Page 94: ...riteria and The machine searches and returns a result for all of the specified search criteria To edit the search criteria select the criterion that you want to edit press Edit Settings To delete search criteria select the criterion that you want to erase press Erase NOTE You can specify up to four different search criteria at a time If you specify three or more search criteria you cannot use both...

Page 95: ...arch results are displayed IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings from the Additional Functions screen If the desired destination is not displayed either increase the maximum number of addresses to search or change the search criteria See Chapter 4 Selecting and Storing Settings in the Reference Guide NOTE I...

Page 96: ...uthentication dialog when searching is set to On If the user name password and domain name specified in Register LDAP Server in System Settings from the Additional Functions screen are incorrect Press Password enter the password press OK You can enter up to 24 characters for the password NOTE For instructions on how to enter characters on the touch panel display see Chapter 1 Before You Start Usin...

Page 97: ...ect the desired destination from the search results press OK To continue searching press Back You can specify multiple destinations If the desired destination is not displayed press or to scroll to the desired destination If Select e mail for I Fax is lit the setting is turned on and the selected e mail address can be specified as an I fax destination ...

Page 98: ...e mail address as an I fax destination the only information that can be retrieved from the server is the I fax address To specify settings to match the recipient s receiving conditions press Details on the Send Basic Features screen If you select only one destination press Start to send from the Search Results screen 7 Read the displayed message press OK If you select E mail this screen is not dis...

Page 99: ...ination select the destination press Details You can edit a destination from the Details screen before you scan your documents See Checking Changing a Destination s Detailed Information Details on p 1 79 You can erase the specified destinations from the destination list before you scan your documents See Erasing a Destination Erase on p 1 82 ...

Page 100: ...e addresses specified using the New Address tab and destinations obtained through a server can be changed To change the specified address after scanning see Chapter 2 Checking Job and Device Status in the Reference Guide You cannot change multiple destinations simultaneously 1 Select the destination press Details If the destination that you want to check or change is not displayed in the address l...

Page 101: ...following screen is displayed Check the destination s information press Done If the destination is specified using the New Address tab Check or change the destination s information press OK To change the address perform the same procedure that you used to enter the information See Specifying a Destination Not Registered in the Address Book New Address on p 1 39 ...

Page 102: ...ddress perform the same procedure that you used to specify a new address See Specifying a Destination Not Registered in the Address Book New Address on p 1 39 If the destination is a group address To check the information of destinations registered in the group address select a destination press Details Check the destination s information press Done Done The display returns to the Send Basic Featu...

Page 103: ...rase You can erase a specified destination from the destination list before scanning 1 Select the destination to be erased If the desired destination is not displayed press or to scroll to the desired destination 2 Press Erase The selected destination is erased from the address list ...

Page 104: ...an settings are not automatically saved it is useful to register the new scan settings if you use them frequently See Storing Erasing Scanning Mode on p 1 131 The default setting is Black 200dpi You can change the initial setting in Edit Standard Send Settings which is accessed by pressing Additional Functions Communications Settings TX Settings under Common Settings See Setting the Standard Send ...

Page 105: ...es are listed you can press or to scroll through the list By pressing Option you can also select a scan mode in the Scan Settings screen Select the Scan mode press OK In this case the setting you select is only effective once NOTE Specifying the scan mode again cancels the current scan mode and other scan features that were previously set ...

Page 106: ... document is sent to the specified destination NOTE To change the Scan mode setting select Option See Selecting a Scan Mode on p 1 83 You can register the changed settings See Storing Erasing Scanning Mode on p 1 131 If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before sending your documents See Previewing Originals Preview...

Page 107: ... Mode on p 1 131 Two Sided Originals This feature automatically turns over two sided originals placed in the feeder after scanning one side to scan both sides IMPORTANT When the machine is operating in the Two sided Original mode you cannot use the Document Size Select Other Size Long Strip Original or Two page Separation mode Place the original horizontally when scanning originals with sizes such...

Page 108: ...screen 3 Press Start When the original is placed on the platen glass follow the instructions that appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination NOTE To cancel the setting press Two sided Original Cancel If Preview is set to On you can preview the i...

Page 109: ...remely dark background Originals smaller than STMT in size When using Direct Sending for sending a fax if you place the originals in the feeder the Document Size Select setting you specified becomes invalid If the original is placed in the feeder you cannot scan by selecting Other Size in Document Size select If you select Long Strip Original place your originals in the feeder You cannot set the s...

Page 110: ...e document size If you want to scan a standard document size Select the desired document size NOTE To select an A or B series paper size press A B size If you want to scan originals longer than 17 1 8 432 mm press Long Strip Original The maximum length of originals that you can scan is 24 7 8 630 mm ...

Page 111: ... size of the document using the numeric keys on the touch panel display Press X width enter a value Press Y length enter a value Press OK If you enter a value outside the setting range a message prompting you to enter an appropriate value appears on the screen The display returns to the Document Size Select screen X Y Scanning area ...

Page 112: ...try For details on how to enter the values in inches see Chapter 1 Before You Start Using This Machine in the Reference Guide If you want to scan a registered document size Press Other Size Press Registered Size 1 or Registered Size 2 press OK NOTE To select a registered size you need to register the document size beforehand See Specifying the Document Size on p 1 88 The registered document size i...

Page 113: ...l display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination NOTE To cancel the scan setting press the Scan Settings drop down list press Option Cancel If Preview is set to On you can preview the images of documents before sending See Previewing Originals Preview on p 1 178 To cancel al...

Page 114: ...Changing the Scan Settings 1 93 Various Sending Methods 1 Registering the Specified Document Size 1 Press the Scan Settings drop down list press Option 2 Press Document Size Select ...

Page 115: ...Changing the Scan Settings 1 94 1 Various Sending Methods 3 Press Other Size 4 Press Store Size ...

Page 116: ...layed on top of the key in which it is registered NOTE To delete a mistake press C enter the correct value If you register a new document size into a key that has already been registered with a document size the new document size overwrites the registered document size To select an A or B series paper size press A B size If you want to enter values in millimeters press mm When entering values in m...

Page 117: ... the document to be sent IMPORTANT The maximum size of an image you can send with a 600 x 600 dpi resolution is 11 x 17 If the image exceeds this number of pixels in either the horizontal or vertical direction it may be cropped To send jobs by fax the resolution of 200 x 100 dpi 200 x 200 dpi 200 x 400 dpi or 400 x 400 dpi is recommended If you select a resolution other than these it may cause det...

Page 118: ...t appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination NOTE To cancel the scan setting press the Scan Settings drop down list press Option Cancel If Preview is set to On you can preview the images of documents before sending See Previewing Originals Previ...

Page 119: ...ust the exposure and image quality before scanning the original Manual Exposure Adjustment Use this procedure to adjust the scanning exposure to the most appropriate level for the original 1 Place your original specify the destination 2 Press the Scan Settings drop down list press Option ...

Page 120: ...l is placed on the platen glass follow the instructions that appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination NOTE To cancel the scan setting press the Scan Settings drop down list press Option Cancel If Preview is set to On you can preview the images...

Page 121: ...OTE If you select the Text Text Photo or Photo mode the scanning exposure can be adjusted only by Manual Exposure Control Automatic Exposure Control cannot be set If the Photo mode in Communications Settings is set to On you can select Printed Image and Photo after pressing the drop down list See Setting the Photo Mode Photo Mode on p 3 8 If the original is a transparency select the Text Text Phot...

Page 122: ...Various Sending Methods 1 1 Place your original specify the destination 2 Press the Scan Settings drop down list press Option 3 Press the Original Type drop down list select the type of originals Text Text Photo or Photo Original Type ...

Page 123: ...t Printed Image and Photo See Setting the Photo Mode Photo Mode on p 3 8 4 Press or to adjust the scanning exposure press OK Press to move the indicator to the left to make the exposure lighter or press to move it to the right to make the exposure darker The specified mode is set and the display returns to the Send Basic Features screen ...

Page 124: ...e adjustment press A Automatic located between and To cancel the scan setting press the Scan Settings drop down list press Option Cancel If Preview is set to On you can preview the images of documents before sending See Previewing Originals Preview on p 1 178 To cancel all settings at once press Reset The machine returns to the Standard mode Automatic Exposure Adjustment The machine automatically ...

Page 125: ...e for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination NOTE If the original is a transparency you may not be able to use Automatic Exposure Control If so adjust the scanning exposure using Manual Exposure Control To cancel the scan setting press the Scan Settings drop down list press Option Cancel If Prev...

Page 126: ...e horizontal or vertical direction it may be cropped Scanning Originals After Enlarging Reducing Them to a Standard Record Size Preset Zoom You can scan the originals after enlarging reducing them to a standard record size Reduce The preset scanning ratios when reducing scanned documents are as follows LGL LTR 78 11 x 17 LGL 11 x 17 LTR 73 11 x 17 LTR 64 11 x 17 STMT 50 Enlarge The preset scanning...

Page 127: ...Changing the Scan Settings 1 106 1 Various Sending Methods 1 Place your original specify the destination 2 Press the Scan Settings drop down list press Option 3 Press Copy Ratio ...

Page 128: ...uctions that appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination NOTE To return the ratio to 100 press Direct To cancel the scan setting press the Scan Settings drop down list press Option Cancel If Preview is set to On you can preview the images of docu...

Page 129: ...ning Ratio by Percentage Zoom Designation You can reduce or enlarge images by any scanning ratio in 1 increments The available scanning ratios are from 50 to 200 1 Place your original specify the destination 2 Press the Scan Settings drop down list press Option 3 Press Copy Ratio ...

Page 130: ...he appropriate value appears on the screen 5 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination NOTE To return the copy ratio to 100 press Direct To cancel the scan s...

Page 131: ...e Originals or Binding Erase modes When the machine is operating in the Two Page Separation mode you cannot use Direct Sending for Fax Place the originals onto the platen glass The Two Page Separation mode cannot be used when the original is placed in the feeder 1 Place your original on the platen glass specify the destination To scan in page order begin scanning from the first page to the last Pl...

Page 132: ...s set and the display returns to the Send Basic Features screen 6 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination ...

Page 133: ...ent Size Select Other Size Long Strip Original Stamping Original Two Page Separation Original Frame Erase or Book Frame Erase modes When the machine is operating in the Different Size Originals mode you cannot use Direct Sending for Fax All originals placed together in the feeder must be the same weight paper type When placing originals of different widths align the top edge of the originals with ...

Page 134: ...he Scan Settings 1 113 Various Sending Methods 1 1 Place your original in the feeder specify the destination 2 Press the Scan Settings drop down list press Option 3 Press Special Features Different Size Originals ...

Page 135: ...he instructions that appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination NOTE To cancel this setting press Special Features Different Size Originals Cancel To cancel the scan setting press the Scan Settings drop down list press Option Cancel If Preview i...

Page 136: ...ode except for the Document Size Select Auto Manual Document Size Select Type of Original or Scanning Exposure You must make the necessary settings beforehand according to the type of original and desired scanning mode If you place the originals in the feeder remove each original from the original output area when scanning is complete The maximum number of pages that can be sent at one time is 500...

Page 137: ... Press Done OK The display returns to the Send Basic Features screen 5 Press Start Scanning starts NOTE To cancel scanning press Cancel or Stop To cancel this setting press Special Features Job Build To cancel the scan setting press the Scan Settings drop down list press Option Cancel To cancel all settings at once press Reset The machine returns to the Standard Scanning mode ...

Page 138: ...ettings make the changes before pressing Start You can select the document size See Document Size Select on p 1 88 You can adjust the exposure and image quality See Scanning Exposure on p 1 98 You can change the original type setting One sided Two sided See Two Sided Originals on p 1 86 If you are scanning both sides of the original press 2 Sided Original ...

Page 139: ...o not forget to set or cancel the 2 Sided Original mode according to the type of original you place next Repeat this procedure as often as necessary IMPORTANT If the original contains fine text or print such as a map the machine may need to read or scan the document several times Do not remove the original from the platen glass until you are sure that the machine has finished scanning it 7 After t...

Page 140: ...te a blank border around the edge of the scanned image IMPORTANT When the machine is operating in the Original Frame Erase mode you cannot use the Document Size Select Auto Other Size Long Strip Original Different Size Originals and Stamping Original modes Book Frame Erase Erases the dark borders as well as the center and frame lines that appear when scanning the facing pages in a book or bound or...

Page 141: ...g the Scan Settings 1 120 1 Various Sending Methods Original Frame Erase 1 Place your original specify the destination 2 Press the Scan Settings drop down list press Option 3 Press Special Features Frame Erase ...

Page 142: ...ea is erased evenly based on the value you set around each edge of the original To set different frame erase width values for the top left right and bottom sides of the original independently press Adjust Each Dim When you press Adjust Each Dim select the frame erase values by pressing or press Next When entering values in millimeters you can use numeric keys and Clear to clear your entry If you e...

Page 143: ...et and the display returns to the Special Features screen IMPORTANT You can set the Original Frame Erase mode only for the original paper sizes shown on the touch panel display NOTE To select an A or B series paper size press A B size 6 Press Done OK The display returns to the Send Basic Features screen 7 Press Start If the original is placed on the platen glass follow the instructions that appear...

Page 144: ...t press Option Cancel If the Preview is set to On you can preview the images of documents before sending See Previewing Originals Preview on p 1 178 To cancel all settings at once press Reset The machine returns to the Standard Scanning mode Book Frame Erase 1 Place your original specify the destination 2 Press the Scan Settings drop down list press Option 3 Press Special Features Frame Erase ...

Page 145: ...sing or The frame area to be erased is uniformly set for all sides of the original To set the value independently for all sides of the original press Adjust Each Dim If you select Adjust Each Dim press Top Left Center Right and Bottom to set the frame width to erase by using or press Next When entering values in millimeters you can use numeric keys and Clear to clear your entry If you enter values...

Page 146: ...reen 6 Select the size of the bound original when it is open press OK The specified mode is set and the display returns to the Special Features screen NOTE To select an A or B series paper size press A B size 7 Press Done OK The display returns to the Send Basic Features screen 8 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel displa...

Page 147: ...t to On you can preview the images of documents before sending See Previewing Originals Preview on p 1 178 To cancel all settings at once press Reset The machine returns to the Standard Scanning mode Binding Erase 1 Place your original on the platen glass specify the destination IMPORTANT Do not place originals with binding holes in the feeder as this may damage the originals 2 Press the Scan Sett...

Page 148: ...eatures Frame Erase 4 Press Binding Erase designate the area of the punch holes on the original The position of the binding holes refers to the position of the binding holes when the surface of the original that you want to scan is viewed as face up with the top edge at the top ...

Page 149: ...m The default setting is 3 4 18 mm for the binding erase width The maximum Frame Erase value is 13 16 20 mm If you enter values outside the setting range a message prompting you to enter an appropriate value appears on the screen 6 Press Done OK The display returns to the Send Basic Features screen 7 Press Start If the original is placed on the platen glass follow the instructions that appear on t...

Page 150: ...can text or lines sharply use the High setting To scan originals containing photographs or other halftones use the Low setting Low If you want to scan an original containing halftones such as a printed photograph using the Photo mode the moiré effect a shimmering wavy pattern may occur However by using Low as the setting you can lessen this moiré effect so that the print is easier on the eyes High...

Page 151: ...ds High To scan photographs etc the setting should be towards Low The selected mode is set and the display returns to the Special Features screen 5 Press Done OK The display returns to the Send Basic Features screen 6 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display Press Start once for each original When scanning is complete ...

Page 152: ... 178 To cancel all settings at once press Reset The machine returns to the Standard Scanning mode Storing Erasing Scanning Mode Stored scanning modes are displayed in the Scan Settings drop down list and can be selected in the same way as the four scanning modes Black 200dpi Black 300dpi Black 600dpi and Black 400dpi already stored You can also name the stored scanning modes NOTE The scanning mode...

Page 153: ...Changing the Scan Settings 1 132 1 Various Sending Methods 2 Specify the scan settings to be stored NOTE In this example the Copy Ratio and Job Build modes are set 3 Press Store Erase ...

Page 154: ...r preset key already storing a scanning mode is indicated by a colored triangle in the lower right corner of the key If you selected a user preset key in which a scanning mode has already been stored the current settings of that key are displayed If there are more scanning modes stored than are currently displayed scroll through the list by using or If you select an empty user preset key no settin...

Page 155: ...ges and the stored modes are displayed If you select an occupied user preset key settings have already been stored Press Yes when the confirmation message appears asking whether you want to overwrite the setting Press No if you do not want to overwrite the current mode When storing is complete the message Stored in memory appears for approximately two seconds on the touch panel display The stored ...

Page 156: ...anging the Scan Settings 1 135 Various Sending Methods 1 Storing a Scanning Mode Name You can name a Scanning Mode you have stored 1 Press the Scan Settings drop down list press Option 2 Press Store Erase ...

Page 157: ...ayed If there are more scanning modes stored than are currently displayed scroll through the list by using or 4 Enter the new name press OK The name stored in the user preset key appears on the screen NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide You can enter up to eight characters per line Two lines...

Page 158: ...Methods 1 5 Press Done OK The display returns to the Send Basic Features screen Erasing Scanning Mode You can erase the Scanning Modes that have been stored in a User Preset key 1 Press the Scan Settings drop down list press Option 2 Press Store Erase ...

Page 159: ...gs before erasing them NOTE A user preset key already storing a scanning mode is indicated by a colored triangle in the lower right corner of the key If there are more scanning modes stored than are currently displayed scroll through the list by using or 4 Press Yes If you do not want to erase the setting press No The message Erased appears for about two seconds on the touch panel display The stor...

Page 160: ...39 Various Sending Methods 1 NOTE The name of the user preset key is not erased For details on how to change the name see Storing a Scanning Mode Name on p 1 135 5 Press Done OK The display returns to the Send Basic Features screen ...

Page 161: ...ore a send job in memory and send it later at a specified time NOTE Delayed Send can reserve up to 120 jobs Among these 64 Fax jobs can be reserved However depending on sending conditions the actual number may be less than 120 The following two conditions are typical examples Sending multiple documents at the same time Sending large documents The number of delayed send jobs could be reduced if the...

Page 162: ...stination Not Registered in the Address Book New Address on p 1 39 For details on specifying addresses using the one touch buttons see Specifying a Destination Using One Touch Buttons One Touch Buttons on p 1 64 For details on specifying addresses and settings using the favorites buttons see Configuring the Favorites Buttons Favorites Buttons on p 1 66 For details on specifying addresses using the...

Page 163: ...n Examples 7 05 am 0705 11 18 pm 2318 If you set the time earlier than the current time the document will be sent at that time on the next day NOTE If you enter the time incorrectly press Clear to clear your entry enter the correct time 4 Press OK Done The display returns to the Send Basic Features screen NOTE If you want to set Delayed Send with other settings you can set other settings sequentia...

Page 164: ... the images of documents before sending See Previewing Originals Preview on p 1 178 To cancel all settings at once press Reset The machine returns to the Standard Scanning mode If you want to cancel a delayed send job do so from the System Monitor screen See Chapter 2 Checking Job and Device Status in the Reference Guide E mail Notification at the End of a Send Job Job Done Notice This feature ena...

Page 165: ...ng addresses using the one touch buttons see Specifying a Destination Using One Touch Buttons One Touch Buttons on p 1 64 For details on specifying addresses and settings using the favorites buttons see Configuring the Favorites Buttons Favorites Buttons on p 1 66 For details on specifying addresses using the directory listing on the server LDAP see Searching a Destination via a Server Search on S...

Page 166: ...ses Store Edit Address Book on p 4 5 The specified mode is set NOTE For recipient s settings see Specifying a Destination Using the Address Book Address Book on p 1 37 You cannot select multiple destinations 4 Press Done The display returns to the Send Basic Features screen 5 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display Pr...

Page 167: ...ned Originals Stamping Original The machine can print a stamp about 1 8 3 mm in diameter on the front side of scanned originals You can set the Stamp mode to differentiate scanned originals IMPORTANT When the machine is operating in the Stamping Original mode you cannot use the Document Size Select other than Auto and Long Strip Original Original Frame Erase and Book Frame Erase modes NOTE Stampin...

Page 168: ...or details on specifying addresses using the One touch Buttons see Specifying a Destination Using One Touch Buttons One Touch Buttons on p 1 64 For details on specifying addresses and settings using the Favorites Buttons see Configuring the Favorites Buttons Favorites Buttons on p 1 66 For details on specifying addresses using the directory listing on the server LDAP see Searching a Destination vi...

Page 169: ...ss Done The display returns to the Send screen 4 Press Start The machine starts scanning A mark stamp appears on the output original NOTE If the stamp is not marked clearly see Chapter 7 Optional Equipment in the Reference Guide If the Preview is set to On you can preview the images of documents before sending See Previewing Originals Preview on p 1 178 ...

Page 170: ... of about 3 700 pages for sending and received documents Direct Sending The scanning of the originals begins when the machine is ready for fax sending You can send directly if you do not scan the originals into memory IMPORTANT You can directly send an original of two or more sheets only when using the feeder When placing an original on the platen glass and sending it directly you can send only on...

Page 171: ...ing addresses using the one touch buttons see Specifying a Destination Using One Touch Buttons One Touch Buttons on p 1 64 For details on specifying addresses and settings using the favorites buttons see Configuring the Favorites Buttons Favorites Buttons on p 1 66 For details on specifying addresses using the directory listing on the server LDAP see Searching a Destination via a Server Search on ...

Page 172: ...s Common Settings TX Settings TX Terminal ID See Attaching a Transmission Terminal ID to the Document Being Sent TX Terminal ID on p 3 26 NOTE To select the name of the sender it is necessary to register the name of the sender beforehand See Registering Sender s Names Sender s Names TTI on p 1 20 If you select 00 in the Sender s Names list the name registered in the Unit Name screen is displayed S...

Page 173: ...ously During transmission the transaction number destination telephone number and page number currently being sent are displayed in the message area If Direct Sending is set to On Direct Sending is canceled automatically after sending is completed NOTE If Direct Sending is not set and Preview is set to On you can preview the images of documents before sending See Previewing Originals Preview on p ...

Page 174: ... Using the Address Book Address Book on p 1 37 For details on specifying addresses not registered in the Address Book see Specifying a Destination Not Registered in the Address Book New Address on p 1 39 For details on specifying addresses using the one touch buttons see Specifying a Destination Using One Touch Buttons One Touch Buttons on p 1 64 For details on specifying addresses and settings us...

Page 175: ...clear your entry NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide The file name of the image attached to the e mail can be assigned as follows If setting the name of the document Example _PPP TIF If TIFF is selected Document name PPP Page number If not setting the name of the document Example SSSS_PPP TI...

Page 176: ...values using numeric keys and press to clear your entry NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide If a subject is not entered the message will be sent with the text set in System Settings from the Additional Functions screen See Chapter 4 System Manager Settings in the Reference Guide 0 9 C ...

Page 177: ...ss OK You can enter up to 140 characters for the message A return is counted as one character You can also enter values using numeric keys and press to clear your entry NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide 0 9 C ...

Page 178: ...ecify the address and press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed See Storing New Addresses Store Edit Address Book on p 4 5 Store reply to addresses in the address book beforehand See Storing E mail Addresses on p 4 13 The address specified here is set as the address of the e mail when the recipient of the e mail replie...

Page 179: ...er s name using numeric keys NOTE To select the name of the sender it is necessary to register the name of the sender beforehand See Registering Sender s Names Sender s Names TTI on p 1 20 If you select 00 in the Sender s Names list the name registered in the Unit Name screen is displayed See Registering the Name of the Company and Department Unit Name on p 1 18 If SDL is set as the login service ...

Page 180: ...tered for Active Directory or NetSpot Accountant are displayed on the From field on the e mail recipient s machine If SDL or SSO is not set as the login service sender s name e mail address registered in Device Information settings for this machine If SSO is set as the login service login user s Full name the login user s e mail address If SSO is set as login service you can send jobs only if the ...

Page 181: ... down list select the file type of the image to be sent Types of files TIFF Sends images in TIFF format PDF Sends images in PDF format NOTE To view a TIFF file an application that supports TIFF such as Imaging for Windows is required To view a PDF file Acrobat Reader is required For more information on the different file types see File Types in the Glossary on p 6 2 ...

Page 182: ...s as a single file without dividing them set Divide into Pages to Off 16 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination NOTE If Preview is set to On you can previ...

Page 183: ...n specifying addresses using the Address Book see Specifying a Destination Using the Address Book Address Book on p 1 37 For details on specifying addresses not registered in the Address Book see Specifying a Destination Not Registered in the Address Book New Address on p 1 39 For details on specifying addresses using the one touch buttons see Specifying a Destination Using One Touch Buttons One T...

Page 184: ...s Clear to clear your entry NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide The file name of the image attached to the I Fax can be assigned as follows If setting the name of the document Example _001 TIF If TIFF is selected Document name If not setting the name of the document Example SSSS_001 TIF If T...

Page 185: ...ues using numeric keys and press Clear to clear your entry NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide If a subject is not entered the message will be sent with the text set in System Settings from the Additional Functions screen See Chapter 4 System Manager Settings in the Reference Guide 0 9 C ...

Page 186: ...OK You can enter up to 140 characters for the message A return is counted as one character You can also enter values using numeric keys and press Clear to clear your entry NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide 0 9 C ...

Page 187: ... press OK If you press No Access Number the destinations that are not managed with the Access Number Setting are displayed See Storing New Addresses Store Edit Address Book on p 4 5 The address specified here will be set as the I Fax address when the recipient of the I Fax replies If you send I Fax documents to another imageRUNNER series machine a confirmation mail that the machine received them i...

Page 188: ...ess Book on p 1 37 You cannot select multiple destinations 10 Press Sender s Names TTI 11 Select the name of the sender press OK The name registered under 00 is selected by default If the desired sender s name is not displayed press or to scroll to the desired sender s name You can also enter the two digit number of the sender s name using numeric keys 0 9 ...

Page 189: ...as login service you can send jobs only if the e mail address of the user who logged on to the machine is registered For details of the registration see the MEAP SMS Administrator Guide If SSO is set as the login service the sender s name and e mail address that you registered in Device Information settings for this machine are displayed on the From field and the login user s User login name pre W...

Page 190: ...ced on the platen glass follow the instructions that appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sent to the specified destination NOTE If Preview is set to On you can preview the images of documents before sending See Previewing Originals Preview on p 1 178 ...

Page 191: ...on system of the file server you are sending to you may not be able to send your image or document 1 Place your originals specify the File Server destination press Send Settings NOTE For details on specifying addresses using the Address Book see Specifying a Destination Using the Address Book Address Book on p 1 37 For details on specifying addresses not registered in the Address Book see Specifyi...

Page 192: ...s 1 171 Various Sending Methods 1 2 Press Send Doc Name 3 Enter the name of the document press OK You can enter up to 24 characters for the document name You can also enter values using numeric keys and press Clear to clear your entry 0 9 C ...

Page 193: ...Hour minute second of time sent PPPPP Page number To set the name of the document to be sent PDF Example _YYYYMMDDhhmmss PDF Document name YYYYMMDD Year month day of time sent hhmmss Hour minute second of time sent File names for attached images are appended automatically TIF Example YYYYMMDDhhmmss_PPPPP TIF YYYYMMDD Year month day of time sent hhmmss Hour minute second of time sent PPPPP Page num...

Page 194: ...that supports TIFF such as Imaging for Windows is required To view a PDF file Acrobat Reader is required For more information on the different file types see File Types in the Glossary on p 6 2 6 Select whether to divide a sending document into pages If you want to separate multiple images for each page and forward them as separate files set Divide into Pages to On If you want to forward multiple ...

Page 195: ...ocuments stored in a User Inbox are automatically erased 3 days later You can change this setting from the Additional Functions screen See Chapter 5 Setting Storing the Mail Box Settings in the Mail Box Guide Documents cannot be stored in inboxes in the following cases The accuracy of the following values depends on the remaining capacity of the hard disk When 100 documents are already stored in a...

Page 196: ...NOTE For details on storing scanned documents in inboxes see Storing a Scanned Document in an Inbox on p 1 62 For details on specifying addresses and settings using the favorites buttons see Configuring the Favorites Buttons Favorites Buttons on p 1 66 For details on scan settings see Selecting a Scan Mode on p 1 83 2 Press Send Doc Name ...

Page 197: ...also enter values using numeric keys and press Clear to clear your entry NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide The send document name you entered here becomes the document name stored in the User Inbox 4 Press Done The display returns to the Send Basic Features screen 0 9 C ...

Page 198: ... instructions that appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts The documents are stored in the specified inbox when scanning is completed NOTE If Preview is set to On you can preview the images of documents before sending See Previewing Originals Preview on p 1 178 ...

Page 199: ...ore sending it You can verify the scanned data of your originals on the Preview screen as well as erase pages from the scanned data NOTE The Preview screen is not displayed when using Direct Sending for sending a fax 1 Place your originals specify the destination press Preview Preview is lit when it is On Preview is not lit when it is Off The specified mode is set ...

Page 200: ...orites buttons see Configuring the Favorites Buttons Favorites Buttons on p 1 66 For details on specifying addresses using the directory listing on the server LDAP see Searching a Destination via a Server Search on Server on p 1 68 For details on scan settings see Selecting a Scan Mode on p 1 83 2 Press Start If the original is placed on the platen glass follow the instructions that appear on the ...

Page 201: ...using numeric keys press OK You can also press or to scroll through and preview the previous and next pages of your document The image of the selected page is displayed on the Preview screen 4 Select whether to erase the page To erase the page press Page Erase If you do not want to erase the page proceed to step 8 0 9 ...

Page 202: ...se If you select Erase Single Page Select the page you want to erase by pressing or You can also enter values using numeric keys If you enter the value with numeric keys you can change the entered value by pressing or If you enter a value outside the setting range a message prompting you to enter the appropriate value appears on the screen 0 9 0 9 ...

Page 203: ... pressing or Press Last Page select the last page you want to erase by pressing or You can also enter values using numeric keys If you enter the value with numeric keys you can change the entered value by pressing or If you enter a value outside the setting range a message prompting you to enter the appropriate value appears on the screen 6 Press Start 0 9 0 9 ...

Page 204: ...ss or to specify the area to display when you zoom in or out on the page When your image is enlarged or reduced you can see the general location of which area you are previewing with above the reduce and enlarge icons If you want to cancel the send job press Cancel The scanned data is sent to the specified destination NOTE The number of scanned pages is displayed on the Send Process screen However...

Page 205: ...nction to activate If Start or Reset is not pressed or the Auto Clear function has not been activated the send setting you have made cannot be stored into memory so you cannot call up the send setting by pressing Recall The Standard mode cannot be stored in memory Identical send settings are stored only once in Recall memory If Access Number Management for an Address Book is set to On you cannot u...

Page 206: ...multiple destinations stored in Recall memory the order of the destinations shown in the list may not correspond to the order of their settings 3 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display Press Start once for each original When scanning is complete press Done Scanning starts When scanning is complete the document is sen...

Page 207: ...o make a call or send a document by fax Depending on the requirements of the PBX system the PIN code may be entered either before the number as a prefix or after the number as a suffix NOTE To use this function it is necessary for the Super G3 Fax Board optional to be installed To set the PIN code press Additional Functions System Settings Communications Settings Fax Settings See Chapter 4 System ...

Page 208: ... 187 Various Sending Methods 1 2 Enter the PIN code 3 Press OK Setting the PIN Code Position When the PIN Code Position is set to Option 1 Place your originals specify the destination press PIN Code once in the desired position ...

Page 209: ... entry position depends on the PBX system PIN Code can be pressed either before the destination after the destination or while specifying the destination For better security PIN codes are not displayed during dialing only a C appears and they do not appear in printed activity reports 2 Press Start enter the PIN code 3 Press OK ...

Page 210: ...unctions when receiving documents Various Receiving Functions 2 2 Receiving Documents 2 3 Setting the Memory Lock Mode 2 4 Forwarding Received Documents 2 4 Received Documents Processing 2 5 Paper for Printing Received I Fax Fax Documents 2 7 Using Fax Information Services 2 8 ...

Page 211: ...uments by I Fax it is necessary for the Image Reader B1 optional to be installed Super G3 fax is a supported fax function To send and receive documents to another fax machine it is necessary for the Image Reader B1 optional and the Super G3 Fax Board optional to be installed You can forward received I Fax Fax documents to specified addresses automatically when the forwarding settings are set to On...

Page 212: ...lay 2 When the document reception is complete the Processing Data indicator on the control panel stays illuminated This indicates that documents are stored in memory NOTE The Processing Data indicator will flash stay illuminated even when the power to the control panel is cut off Sleep Mode The Error indicator flashes when either the available memory is low or there is no paper in the paper drawer...

Page 213: ... Fax Memory Lock setting and Fax Memory Lock setting in the Memory RX Inbox can be set to On or Off as necessary If the I Fax Memory Lock and Fax Memory Lock are set to On received documents are stored in the Memory RX Inbox in the machine without being printed See Chapter 3 Storing Received Documents in Inboxes in the Mail Box Guide NOTE To receive documents into memory set Use Fax Memory Lock an...

Page 214: ...ments with Forwarding Errors in TX Settings under Common Settings in Communications Settings from the Additional Functions screen Always Print All documents with forwarding errors are printed Store Print Documents with forwarding errors are stored in the Memory RX Inbox when Memory Lock is turned On If Memory Lock is turned Off the documents are printed 7 If Forwarding Done Notice is specified in ...

Page 215: ...s full no additional jobs can be processed For the following settings see the relevant documentation I Fax Memory Lock Fax Memory Lock See Chapter 4 System Manager Settings in the Reference Guide Forwarding Settings See Chapter 4 System Manager Settings in the Reference Guide ...

Page 216: ...aper NOTE You can specify whether to use a paper drawer for the I Fax Fax function The default setting is On except for the stack bypass See Chapter 3 Customizing Settings in the Reference Guide You can set the machine to reduce received documents to 75 90 95 or 97 if the document is larger than any of the available paper sizes See Printing Received Documents in Reduced Form Receive Reduction on p...

Page 217: ... their services If your fax is connected to a rotary pulse line follow this procedure to set the fax temporarily for tone dialing NOTE To use this function it is necessary for the Super G3 Fax Board optional to be installed If you use fax information services you cannot use the Address Book and Recall mode 1 Press New Address Fax 2 Press On hook dial the number of the information service you need ...

Page 218: ...r call is answered and you hear the recorded message of the information service press Tone When using this machine with tone dialing this step is not required The level of the dial tone can be adjusted by pressing or After you press Tone you will see a T on the display ...

Page 219: ...u require more information about the service and the numbers to enter using and numeric keys contact the company providing the service 5 Press RX Start if you require a faxed copy of the information Press End if you do not require a faxed copy of the information 0 9 Reset Guide AdditionalFunctions Clear Start ABC DEF JKL MNO TUV GHI PRS OPER WXY 0 9 ...

Page 220: ...n Name 3 18 Erasing a Favorites Button Name 3 20 Setting the Initial Display of the Send Screen Default Screen for Send 3 23 Attaching a Transmission Terminal ID to the Document Being Sent TX Terminal ID 3 26 Initializing TX Settings Initialize TX Settings 3 30 Two Sided Printing of Received Documents Two Sided Print 3 32 Specifying the Method of Printing Received Documents Select Cassette 3 34 Pr...

Page 221: ...ed TX On Off p 3 4 Handle Documents with Forwarding Errors On Off p 3 6 Photo Mode On Off p 3 8 Retry Times 0 to 5 times 3 times p 3 10 Edit Standard Send Settings Scanning Mode File Type Stamp Divide into Pages p 3 12 Store Favorites Button Store Edit Erase M1 to M9 p 3 15 Default Screen for Send Favorites Buttons One touch Buttons New Address p 3 23 TX Terminal ID On Off p 3 26 Initialize TX Set...

Page 222: ...s for the Machine on p ii Communications Settings are divided into several items Press or to select the desired setting Depending on the types of optional equipment attached some items may not be displayed Additional Functions Available Settings Applicable Page Fax Settings User Settings Unit Telephone 20 digit number max p 1 16 Tel Line Type Pulse Tone p 1 11 Volume Control Alarm Volume 0 to 8 4 ...

Page 223: ...Setting Automatic Document Deletion Erase Failed TX When transmission of a document has failed this function automatically erases that document from memory NOTE The default setting is On 1 Press Additional Functions Communications Settings 2 Press TX Settings under Common Settings press Erase Failed TX ...

Page 224: ... fax driver do not remain in memory if the transmission ends in an error NOTE If the desired setting is not displayed press or to scroll to the desired setting 3 Select On or Off press OK On Erases jobs after sending whether transmission ends normally or with an error Off Stores a job in memory if transmission ends in an error The specified mode is set 4 Press Done repeatedly until the Send Basic ...

Page 225: ...unications Settings from the Additional Functions screen the status of any job with a forwarding error will be saved on the System Monitor screen The document will not be processed according to the settings you make for Handle Documents with Forwarding Errors See Setting Automatic Document Deletion Erase Failed TX on p 3 4 The default setting is Off 1 Press Additional Functions Communications Sett...

Page 226: ...hat fail to be forwarded are stored in the Memory RX Inbox The machine automatically prints out the documents that fail to be forwarded if Use I Fax Memory Lock is set to Off To access Use I Fax Memory Lock press Additional Functions System Settings Communications settings Memory RX Inbox Settings Use I Fax Memory Lock Off Documents that fail to be forwarded are not printed The specified mode is s...

Page 227: ... whether to use the Photo mode When the Photo Mode is On you can select Printed Image or Photo for scanning the original NOTE The default setting is Off 1 Press Additional Functions Communications Settings 2 Press TX Settings under Common Settings press Photo Mode NOTE If the desired setting is not displayed press or to scroll to the desired setting ...

Page 228: ...tting the Photo Mode Photo Mode 3 9 3 Setting Storing the Communications Settings 3 Select On or Off press OK The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 229: ... data cannot be sent because the receiver is sending or receiving or when an error occurs This setting determines the number of retry attempts You can set from one to five retry attempts or select 0 to turn the Retry Times function Off NOTE The default setting is 3 times 1 Press Additional Functions Communications Settings TX Settings under Common Settings 2 Press or until Retry Times appears pres...

Page 230: ...ve entered the value using numeric keys If you enter a value outside the setting range a message prompting you to enter an appropriate value appears on the screen You can also enter values using numeric keys and press Clear to clear your entry If the number of retry times is set to 0 retry is not performed The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appea...

Page 231: ...on including the scanning mode and the file type See Selecting a Scan Mode on p 1 83 and Configuring Send Settings Send Settings on p 1 140 NOTE The default settings are as follows Scanning Mode Black 200dpi File Type TIFF Stamp Do not press Divide into Page On 1 Press Additional Functions Communications Settings TX Settings under Common Settings 2 Press or until Edit Standard Send Settings appear...

Page 232: ...splayed press or to scroll to the desired scan mode You can also set a scanning mode you have stored See Storing Erasing Scanning Mode on p 1 131 4 Press the File Type drop down list select the file type you want to use Types of files TIFF Sends images in TIFF format PDF Sends images in PDF format NOTE To view a TIFF file an application that supports TIFF such as Imaging for Windows is required To...

Page 233: ...each page and forward them as separate files set Divide into Pages to On If you want to forward multiple images as a single file without dividing them set Divide into Pages to Off 6 Press Stamp OK To cancel the stamp mode press Stamp again The specified mode is set 7 Press Done repeatedly until the Send Basic Features screen appears NOTE To cancel al settings and return to the Standard mode immedi...

Page 234: ... and they can be assigned names for increased convenience This feature is useful for registering frequently used send settings NOTE Once stored the settings will not be erased even when the machine s power is turned OFF Registering a Favorites Button 1 Specify the send settings that you want to register NOTE In this example the destination is specified and Two sided Original and Divide into Pages ...

Page 235: ...tings 3 Press or until Store Favorites Button appears press Store Favorites Button 4 Select the favorites button M1 to M9 to store a desired setting press Store Edit NOTE A favorites button that already has settings stored in it is indicated by a colored triangle in the lower right corner of the key ...

Page 236: ...there are more settings than are currently displayed scroll through the list by using or If you select an empty favorites button no settings have been stored Press Yes when the confirmation message appears asking whether you want to store the setting Press No if you do not want to store the setting The message Stored in memory appears for approximately two seconds on the touch panel display The se...

Page 237: ... setting Press No if you do not want to overwrite the setting The message Stored in memory appears for about two seconds on the touch panel display The settings stored in the favorites button are displayed 6 Press Done repeatedly until the Send Basic Features screen appears Storing a Favorites Button Name 1 Press Additional Functions Communications Settings TX Settings under Common Settings 2 Pres...

Page 238: ...re Edit NOTE A favorites button that already has settings stored in it is indicated by a colored triangle in the lower right corner of the key 4 Press Name NOTE If you select a favorites button in which settings have already been stored the current settings of that key are displayed If there are more scan settings stored than are currently displayed scroll through the list by using or ...

Page 239: ... the Reference Guide You can enter up to 10 characters per line Two lines can be entered for the name If you press OK without entering any characters the name of the favorites button will revert to its previous setting default M1 to M9 6 Press Done repeatedly until the Send Basic Features screen appears Erasing a Favorites Button Name 1 Press Additional Functions Communications Settings TX Setting...

Page 240: ...ether you want to erase the settings IMPORTANT Be sure to check the settings before erasing them NOTE A favorites button that already has settings stored in it is indicated by a colored triangle in the lower right corner of the key 4 Press Yes If you do not want to erase the setting press No The message Erased is displayed for about two seconds on the touch panel display The stored setting is eras...

Page 241: ...on 3 22 3 Setting Storing the Communications Settings NOTE The name of the favorites button is not erased If you want to change the name see Storing a Favorites Button Name on p 3 18 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 242: ... will be displayed in the initial Send screen when the power is turned ON or the Auto Clear function is activated You can also switch the screen to the Basic Features screen which displays the enlarged Favorites Buttons NOTE The default setting is New Address 1 Press Additional Functions Communications Settings TX Settings under Common Settings 2 Press or until Default Screen for Send appears pres...

Page 243: ... for Send 3 24 3 Setting Storing the Communications Settings 3 Select Favorites Buttons One touch Buttons or New Address press OK If you select Favorites Buttons Select On or Off On Switches the screen to the Basic Features screen with enlarged favorites buttons ...

Page 244: ...lt Screen for Send 3 25 3 Setting Storing the Communications Settings Off Switches the screen to the Basic Features screen with regular size favorites buttons The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 245: ...ments to the FCC Federal Communications Commission rules governing the use of facsimile equipment in the United States the following sender information must be printed on every facsimile transmission your fax number your personal name or company name and the time and date of transmission NOTE If you set the TX Terminal ID to On you can set the position that the TX Terminal ID appears on the record...

Page 246: ...ssion Terminal ID to the Document Being Sent TX Terminal ID 3 27 3 Setting Storing the Communications Settings 2 Press or until TX Terminal ID appears press TX Terminal ID 3 Select On or Off If you select On Press Option ...

Page 247: ...nts the TX Terminal ID outside the image area on the recording paper Telephone number mark FAX This prints the letters FAX before the telephone number for sending fax documents TEL This prints the letters TEL before the telephone number for sending fax documents Example If you select to print a TX Terminal ID the TX Terminal ID is printed on the recording paper in the destination machine as shown ...

Page 248: ...Terminal ID to the Document Being Sent TX Terminal ID 3 29 3 Setting Storing the Communications Settings If you select Off Press OK The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 249: ...IMPORTANT You cannot initialize the Sender s Name TTI Unit Name Handle Documents with Forwarding Errors and the TX Terminal ID settings NOTE If you initialize the TX Settings the settings stored in the favorites buttons will also revert to the default settings 1 Press Additional Functions Communications Settings TX Settings under Common Settings 2 Press or until Initialize TX Settings appears pres...

Page 250: ...ng the Communications Settings 3 Press Yes To cancel the initialization press No The message Initialized appears for approximately two seconds on the touch panel display The TX settings are initialized 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 251: ...Printing of Received Documents Two Sided Print You can print received documents on both sides of the recording paper This enables you to save paper NOTE The default setting for two sided printing is Off 1 Press Additional Functions Communications Settings 2 Press RX Settings under Common Settings press Two sided Print ...

Page 252: ...Two Sided Print 3 33 3 Setting Storing the Communications Settings 3 Select On or Off press OK If you do not want to make two sided prints press Off The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 253: ...t There are four printing methods switches A B C and D Switch A The image is printed on two sheets of paper that have the same combined size as the received document Switch B The image is printed with an added blank space on paper that has the same width as the received document Switch C The image is reduced and printed on paper that differs in width from the received document Received Data Origin...

Page 254: ... size than the received document NOTE For details regarding selecting a paper drawer when printing received documents see Chapter 3 Customizing Settings in the Reference Guide The default setting of all switches is On 1 Press Additional Functions Communications Settings 2 Press RX Settings under Common Settings press Select Cassette Received Data Original Output 11 x 17 LTRR ...

Page 255: ...nting Received Documents Select Cassette 3 36 3 Setting Storing the Communications Settings 3 Select On or Off for each switch press OK The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 256: ...automatically print received documents in reduced form so that the image of each document is within the printable range of the recording paper NOTE The default settings are as follows Receive Reduction On RX Reduction Auto Reduce 90 Reduction Direction Vertical Only 1 Press Additional Functions Communications Settings 2 Press RX Settings under Common Settings press Receive Reduction ...

Page 257: ...e area it is divided into equal sections and printed onto separate sheets of paper However if the size of the received document exceeds the recording paper slightly 1 2 12 mm or less the part of the image that does not fit on the page is not printed If you select On Select Auto or Fixed Reduction Auto The image is automatically reduced within the range from the value set in the Reduce screen up to...

Page 258: ...ettings Select a reduction ratio 97 95 90 or 75 from the Reduce drop down list Select Vertical Horizontal or Vertical Only press OK Vertical Horizontal The image is reduced in the vertical and horizontal directions Vertical Only The image is reduced in the vertical direction only The specified mode is set ...

Page 259: ...d Documents in Reduced Form Receive Reduction 3 40 3 Setting Storing the Communications Settings If you select Off Press OK The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 260: ...ot to print the date day and time received transaction number and page numbers on received documents The reception information date received day received time received transaction number and page number is printed at the bottom of the received document NOTE The default setting is Off 1 Press Additional Functions Communications Settings 001 04 10 2002 MON 11 20 JOB NO 5010 Page number Transaction n...

Page 261: ...ting Storing the Communications Settings 2 Press RX Settings under Common Settings press Received Page Footer 3 Select On or Off press OK When selecting not to print the received information press Off The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 262: ... must be large enough for two consecutive pages to be printed on it Example If the LTR drawer is empty and the 11 x 17 drawer has paper you can print two LTR documents onto a single sheet of 11 x 17 paper If the 11 x 17 drawer is empty and the LTR drawer has paper you can print 11 x 17 documents onto two sheets of LTR paper NOTE When 2 On 1 is set to On documents printed using 2 On 1 are typed wit...

Page 263: ...e Communications Settings 2 Press RX Settings under Common Settings press 2 On 1 Log 3 Select On or Off press OK When you do not want to set 2 On 1 Log press Off The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 264: ...he alarm volume is the tone that is emitted when an original has been successfully sent received using a fax or when a send receive error has occurred The monitor volume is the tone that is emitted when this machine makes a connection to the other party s fax machine The default settings are as follows Alarm volume 4 Monitor volume 4 1 Press Additional Functions Communications Settings 2 Press Use...

Page 265: ...ing Storing the Communications Settings 3 Press or to set the alarm volume and monitor volume press OK The volume can be set from 0 to 8 If you set the volume to 0 no tone sounds The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 266: ...en you want to communicate using ECM it is necessary that the ECM function be set in both the other party s machine and this machine Unless ECM is set in both machines this function will not operate Even when you set the ECM function errors can sometimes occur due to a poor telephone line If trouble occurs in the telephone line it will take some time for the documents to be sent NOTE The default s...

Page 267: ...ssion ECM TX 3 48 3 Setting Storing the Communications Settings 3 Select On or Off press OK If you do not want to use ECM transmission press Off The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 268: ...the destination number all together In such cases insert a pause after the international access code Then the machine dials the number with a short waiting time where the pause is inserted which helps improve the connection NOTE You can insert a pause on the screen in which you enter a fax number See Specifying a Fax Number on p 1 39 Pauses entered at the end of dialed telephone numbers are always...

Page 269: ...ations Settings 3 Set the pause time using or press OK The pause time must be from 1 to 15 seconds in one second increments You can also input the value using numeric keys The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears 0 9 ...

Page 270: ...e to a busy line for example or if a sending error occurs when you send fax documents If you set Auto Redial you can set redial times redial interval and transmission error redial NOTE The default settings are as follows Auto Redial On Redial Times 2 times Redial Interval 2 minutes TX Error Resend Error and 1st page 1 Press Additional Functions Communications Settings 2 Press TX Settings under Fax...

Page 271: ...ing Auto Redial Auto Redial 3 52 3 Setting Storing the Communications Settings 3 Select On or Off If you select On Press Option Press or to specify the redial times The machine can redial from 1 to 10 times ...

Page 272: ...ing error occurs select the desired action from the TX Error Resend drop down list press OK OK Error and 1st page Auto Redial takes place if a sending error occurs The first page of the document and also the error page and subsequent pages are resent All pages Auto Redial takes place if a sending error occurs All pages of the document are resent Off Redialing does not take place if a sending error...

Page 273: ...etting Auto Redial Auto Redial 3 54 3 Setting Storing the Communications Settings If you select Off Press OK The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 274: ... want to communicate using ECM it is necessary that the ECM function be set in both the other party s machine and this machine Unless ECM is set in both machines this function will not operate Even when you specify the ECM function errors can sometimes occur due to a poor telephone line If you are experiencing trouble with your telephone line it may take some time for documents to be received NOTE...

Page 275: ...CM RX 3 56 3 Setting Storing the Communications Settings 3 Select On or Off press OK If you do not want to use ECM for received documents press Off The specified mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 276: ...re Edit Address Book 4 5 Storing Fax Numbers 4 5 Storing E mail Addresses 4 13 Storing I Fax Addresses 4 18 Storing File Server Addresses 4 25 Storing Group Addresses 4 37 Storing Addresses Searched via a Server 4 45 Changing Address Details 4 60 Erasing Addresses 4 63 Registering a Name for an Address Book Store Address Book Name 4 65 Registering the One Touch Buttons One Touch Buttons 4 67 Stori...

Page 277: ... from the Additional Functions screen NOTE Two asterisks indicate items that appear only when the appropriate optional equipment is attached Additional Functions Available Settings Applicable Page Address Book Settings Store Edit Address Book Store New Address Edit Erase p 4 5 p 4 60 p 4 63 Store Address Book Name Store Name p 4 65 One touch Buttons Store Edit Erase p 4 67 ...

Page 278: ...address entry is treated as a single entry if an e mail address is registered in a Group Address that e mail address and the Group address are counted as two entries Fax You can register fax numbers subaddresses and PIN codes A fax number obtained by searching through the directory listing LDAP on the network can also be stored NOTE To use these functions it is necessary for a Super G3 Fax Board o...

Page 279: ...can group and use these registered destinations according to your needs NOTE You cannot register new destinations in a group address New destinations need to be registered in the Address Book before you can register them as part of a group address When setting a group address you can select and store only destinations registered in the same subaddress book ...

Page 280: ... is used That destination can also be selected from the Address Book for use in any other customized setting Storing Fax Numbers NOTE To use these functions it is necessary for a Super G3 Fax Board optional to be installed 1 Press Additional Functions Address Book Settings 2 Press Store Edit Address Book If a password is set for the address book press Address Book Settings enter the password press...

Page 281: ...Storing New Addresses Store Edit Address Book 4 6 Registering Editing Address Book Settings 4 3 Press Store New Address 4 Press Fax 5 Press Name ...

Page 282: ...h panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen 7 Press the Address Book drop down list select one of the Address Books numbered 1 to 10 Address Books 1 to 10 are used to divide the Address...

Page 283: ...tone signals from a dial line See Using Fax Information Services on p 2 8 Use to move the cursor Backspace Press when a wrong number is entered The last number entered is deleted enabling you to enter the correct number Space Press to insert a space between the area code and the local telephone number Press to insert a country code in front of the telephone number Option Press to specify a subaddr...

Page 284: ...ss Space To delete the last character press Backspace If the other party did not set an RX password in the target subaddress you do not need to enter a password IMPORTANT To send or receive documents to and from a fax machine using subaddresses and RX passwords defined in the ITU T standard ITU T is a committee within the International Communications Union established to set communications standar...

Page 285: ...lect the sending speed Select the Sending Speed from 33600bps 14400bps 9600bps and 4800bps Press the Long Distance drop down list select the desired subject press OK Long Distance If errors occur when sending faxes overseas use the Long Distance 1 setting If transmission conditions do not improve use Long Distance 2 then Long Distance 3 ...

Page 286: ...Storing New Addresses Store Edit Address Book 4 11 Registering Editing Address Book Settings 4 9 Press OK If Access Number Management for an Address Book is set to On Press Next ...

Page 287: ... an Access Number is seven If you store an Access Number with fewer than seven digits the machine stores them as follows Example If 321 is entered it is stored as 0000321 You cannot store an access number with only zeros as the number such as 0000000 The display returns to the Store New Address screen NOTE If there is a required item which has not yet been entered enter the necessary item 10 Press...

Page 288: ...ng E mail Addresses 1 Press Additional Functions Address Book Settings 2 Press Store Edit Address Book If a password is set for the address book press Address Book Settings enter the password press OK See Chapter 4 System Manager Settings in the Reference Guide 3 Press Store New Address 4 Press E mail ...

Page 289: ...e entry mode changes to the upper case mode in which upper case characters and some symbols e g can be entered NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Ad...

Page 290: ...he Address Book into 10 parts called subaddress books This is a convenient way to classify addresses The e mail address is stored in the subaddress book Address Book 1 to 10 selected here 8 Press E mail Address enter the address press OK You can enter up to 128 characters for the e mail address If you press Shift the entry mode changes to the upper case mode in which upper case characters and some...

Page 291: ...Storing New Addresses Store Edit Address Book 4 16 Registering Editing Address Book Settings 4 9 Press OK If Access Number Management is set to On Press Next ...

Page 292: ...s Number is seven If you store an Access Number with fewer than seven digits the machine stores them with leading zeros as follows Example If 321 is entered it is stored as 0000321 You cannot store an access number with only zeros as the number such as 0000000 The display returns to the Store New Address screen NOTE If there is a required item which has not yet been entered enter the necessary ite...

Page 293: ...Storing I Fax Addresses 1 Press Additional Functions Address Book Settings Store Edit Address Book If a password is set for the address book press Address Book Settings enter the password press OK See Chapter 4 System Manager Settings in the Reference Guide 2 Press Store New Address 3 Press I Fax ...

Page 294: ...u can enter up to 24 characters for the name NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen ...

Page 295: ...s The I Fax address is stored in the subaddress book Address Book 1 to 10 selected here 7 Press the Mode drop down list select Simple or Full In order to send documents in the Full mode the recipient s machine must be compatible with the Full mode to receive the documents If you send documents in the Full mode you can confirm that the recipient s machine received the I Fax documents Simple Sends s...

Page 296: ...h upper case characters and some symbols e g can be entered NOTE If you do not send documents via a server and if the recipient s IP address is not registered in a DNS server enter an I Fax address in the form of user the recipient s IP address 9 Press Standard Field 1 and Standard Field 2 enter the standard field press OK Use Standard Field 1 and 2 if it is necessary to enter the same standard fi...

Page 297: ...urden on the mail server This enables you to send documents directly It is necessary to set an MX Mail eXchange record of the DNS server beforehand to use this function Ask your System Manager whether this type of sending is possible before you use this function If you store the standard field set Send via Server to On IMPORTANT The Send Via Server setting is available only if Use Send Via Server ...

Page 298: ...ORTANT Set the destination conditions according to the specification of the recipient s machine An error may occur if you set conditions that the recipient cannot use NOTE Available compression methods are MH Modified Huffman a coding system that horizontally scans and compresses extended areas of white and black tones MR Modified Read a coding system that horizontally and vertically scans and com...

Page 299: ...egistering Editing Address Book Settings 4 12 Press OK If Access Number Management for an Address Book is set to On Press Next Enter the access number using numeric keys press OK If you do not want to specify an access number leave it blank press OK 0 9 ...

Page 300: ...the to the Send Basic Features screen appears Storing File Server Addresses IMPORTANT If Language Switch in Common Settings from the Additional Functions screen is set to On the Host Name and File Path of the file server destination may not be displayed correctly so you may not be able to refer to them NOTE For examples of the settings needed to send to a file server see the Network Guide For deta...

Page 301: ...Storing New Addresses Store Edit Address Book 4 26 Registering Editing Address Book Settings 4 2 Press Store New Address 3 Press File 4 Press Name ...

Page 302: ...the Reference Guide The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen 6 From the Address Book drop down list select one of the Address Books numbered 1 to 10 Address Books 1 to 10 are used to divide the Address Book into 10 parts called subaddress books This is a convenient way t...

Page 303: ...r Internet Information Server 4 0 under Windows NT Server 4 0 Internet Information Services 5 0 under Windows 2000 Server or Internet Information Services 5 1 under Windows XP Professional Windows SMB Select this protocol if you are sending to a computer using Windows NT 4 0 or Windows 95 98 Me 2000 XP NetWare IPX Select this protocol if you are sending to a computer using Novell NetWare 3 2 or la...

Page 304: ...matically set to 21 You can enter up to 128 characters for the host name Press File Path enter the file path To send documents to imageWARE Document Manager enter the folder name that you registered for the imageWARE Gateway series You can enter up to 128 characters for the file path Press User enter the user name To send documents to imageWARE Document Manager enter the user name that you registe...

Page 305: ...user_name Domain name Maximum 15 characters User name Maximum 20 characters To enter a UPN User Principal Name Example user_name domain_name com Maximum 128 characters Press Password enter the password Please set the password when it is necessary To send documents to imageWARE Document Manager enter the password that you registered for the imageWARE Gateway series You can enter up to 24 characters...

Page 306: ...ime set in Startup Time Settings in the Additional Functions mode to elapse before pressing Browse Transmission to computers on the network is not possible until this startup time has elapsed See Chapter 3 Using a TCP IP Network Windows UNIX Macintosh in the Network Guide Select the name of the workgroup press Down If the destination you want is not displayed press or to scroll to the desired dest...

Page 307: ...Editing Address Book Settings 4 Select the file server press Down To move up one level press Up If the destination you want is not displayed press or to scroll to the desired destination When the log in screen is displayed enter the user name and password press OK ...

Page 308: ...er 5 Using a NetBIOS Network Windows in the Network Guide You can enter values directly from the keyboard on the touch panel display by pressing Host Name File Path User and Password Using the Browse Key NetWare IPX Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time Settings in the Additional Functions mode to elapse before pressing Browse Transmi...

Page 309: ...Bindery follow the steps you followed after specifying a file server for Windows SMB The following steps explain operations for NDS Press Down select the Log On destination press Log On To move up one level press Up If the destination you want is not displayed press or to scroll to the desired destination The entry screen for Network password is displayed ...

Page 310: ...ress OK To move up one level press Up To go down one level press Down If the destination you want is not displayed press or to scroll to the desired destination For examples of the settings of sending destinations see Chapter 4 Using a NetWare Network Windows in the Network Guide You can enter values directly from the keyboard on the touch panel display by pressing Host Name File Path User and Pas...

Page 311: ...Registering Editing Address Book Settings 4 9 Press OK If Access Number Management for an Address Book is set to On Press Next Enter the access number using numeric keys press OK If you do not want to specify an access number leave it blank press OK 0 9 ...

Page 312: ...the necessary item 10 Press Done repeatedly until the Send Basic Features screen appears Storing Group Addresses The Group Address function enables you to store a group of up to 256 stored destinations as a single destination IMPORTANT If you want to store a group address the destinations must be stored beforehand such as e mail addresses and file servers NOTE If you want to store a group address ...

Page 313: ...Storing New Addresses Store Edit Address Book 4 38 Registering Editing Address Book Settings 4 2 Press Store New Address 3 Press Group 4 Press Name ...

Page 314: ...e Reference Guide The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen 6 From the Address Book drop down list select one of the Address Books numbered 1 to 10 Address Books 1 to 10 are used to divide the Address Book into 10 parts called subaddress books This is a convenient way to ...

Page 315: ...ect the addresses to be stored from the address book press OK If Access Number Management for an Address Book is set to On and you want to select a destination that is stored with an access number or in a private address book press Access Number enter the access number to specify the address press OK If you press No Access Number the destinations that are not managed with the Access Number setting...

Page 316: ... Type drop down list you can restrict the type of addresses displayed in the list You can select an address and press Details to display the screen shown below This enables you to confirm the detailed information related to the selected address Press Done to return to the previous screen Repeat step 7 to add other types of addresses The address you have stored is listed ...

Page 317: ...nbox Select the User Inbox in which you want to store the document from the Store in User Inbox screen press OK If the desired User Inbox is not displayed press or to scroll to the User Inbox Repeat step 7 to add other types of addresses The stored inbox is displayed NOTE Only one inbox can be assigned to one group address ...

Page 318: ...toring New Addresses Store Edit Address Book 4 43 Registering Editing Address Book Settings 4 To erase a destination Select an address in the group press Erase The specified address is erased 8 Press OK ...

Page 319: ...umber of digits you can store for an Access Number is seven If you store an Access Number with less than seven digits the machine stores them as follows Example If 321 is entered it is stored as 0000321 You cannot store an access number with only zeros as the number such as 0000000 The display returns to the Store New Address screen NOTE If there is a required item which has not yet been entered e...

Page 320: ...epending on the network environment Only names and e mail addresses can be obtained from the LDAP server If the optional Super G3 Fax Board is installed fax numbers also can be obtained For details on server settings see Chapter 4 Selecting and Storing Settings in the Reference Guide 1 Press Additional Functions Address Book Settings Store Edit Address Book If a password is set for the address boo...

Page 321: ...ired server to search 5 Specify the search criteria NOTE For instructions on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide If you want to search a destination that is registered with an e mail address and a fax number you can search the e mail address by entering the fax number as the search criterion ...

Page 322: ...se numeric keys to enter numbers and Clear to clear your entry The search criteria boxes that you do not fill out are not searched If you press Start Searching without specifying any search criteria all the addresses stored on the LDAP server are displayed To make a more detailed search with multiple search conditions press Detailed Search and follow the directions below The search criteria you en...

Page 323: ...e directory tree of the LDAP server using Novell Netware 5 1 NDS or later and cn user1 ou salesdept o canon c jp is the distinguished name in the Directory enter the organization organizationUnit of the user as follows organizationUnit salesdept organization canon NOTE The organization organizationUnit can be used as search categories only if the information has been registered on the LDAP Server ...

Page 324: ... organization or organizational unit equals The result must be exactly the same as the entered name e mail address fax number organization or organizational unit differs from The result must be different from the name e mail address fax number organization or organizational unit that you entered begins with The result must begin with the same first few letters that you entered for the name e mail ...

Page 325: ...ur entry Press Add To continue adding more search criteria press or or and repeat step 5 or The machine searches and returns a result for either of the specified search criteria and The machine searches and returns a result for all of the specified search criteria To edit the contents of the search criteria select the criterion that you want to edit press Edit Settings To delete search criteria se...

Page 326: ... press Cancel To cancel searching while the machine is searching for your criteria press Cancel If the machine finds some results before you press Cancel these search results are displayed IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings from the Additional Functions screen If the desired destination is not displayed ...

Page 327: ...isplay authentication dialog when searching is set to On If the user name password and domain name specified in Register LDAP Server in System Settings from the Additional Functions screen are incorrect Press Password enter the password press OK You can enter up to 24 characters for the password You can also use numeric keys to enter numbers and Clear to clear your entry NOTE For instructions on h...

Page 328: ...ress Back You can specify multiple destinations If the desired destination is not displayed press or to scroll to the desired destination You can register the selected e mail address for an I fax address by pressing Register e mail address for I Fax To register e mail addresses for I fax addresses register one e mail address at a time If you want to select the first 16 destinations press Select Al...

Page 329: ...he type of addresses displayed in the list NOTE To cancel a selected destination select the destination again to clear the check mark 8 Store the selected destination IMPORTANT Only names and e mail addresses can be obtained from the LDAP server If only one destination is selected Verify the address press OK If necessary edit the contents of the address ...

Page 330: ...e address book or you can assign access numbers to individual addresses within the address book If you do not want to specify an access number leave it blank press OK The maximum number of digits you can store for the Access Number is seven If you enter fewer than seven digits the machine stores the access number with leading zeros as follows Example If 321 is entered it is stored as 0000321 You c...

Page 331: ...the addresses in press OK If the subaddress book is stored with an access number and the Access Number Management setting is set to On enter the access number using numeric keys press OK The access number can be the number of an existing private address book or you can assign access numbers to individual addresses within the address book If you do not want to specify an access number leave it blan...

Page 332: ...imum number of destinations that can be selected at one time is 16 To display Access Number set the Access Number Management to On To access the Access Number Management setting press Additional Functions System Settings Manage Access to Address Book Access Number Management See Chapter 4 System Manager Settings in the Reference Guide If you want to store the selected destination for an I fax addr...

Page 333: ...e address book or you can assign access numbers to individual addresses within the address book If you do not want to specify an access number leave it blank press OK The maximum number of digits you can store for the Access Number is seven If you enter fewer than seven digits the machine stores the access number with leading zeros as follows Example If 321 is entered it is stored as 0000321 You c...

Page 334: ...s Number set Access Number Management to On To access the Access Number Management setting press Additional Functions System Settings Manage Access to Address Book Access Number Management See Chapter 4 System Manager Settings in the Reference Guide 9 Press Done repeatedly until the Send Basic Features screen appears ...

Page 335: ...ant to select a destination that is stored with an access number or in a private address book press Access Number enter the access number to specify the address press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed See Storing New Addresses Store Edit Address Book on p 4 5 In this example E mail is selected Use the alphabet keys e...

Page 336: ...e One touch buttons are displayed However you cannot edit these addresses For details on how to store and edit One touch buttons see Registering the One Touch Buttons One Touch Buttons on p 4 67 The current settings for the address appear 3 Edit the address details press OK The screen differs depending on the Address Type you select in step 2 You cannot change the address book of a group address o...

Page 337: ...ess number with only zeros as the number such as 0000000 The display returns to the Store New Address screen NOTE For details on specifying the fax settings see Storing Fax Numbers on p 4 5 For details on setting E mail addresses see Storing E mail Addresses on p 4 13 For details on setting I Fax addresses see Storing I Fax Addresses on p 4 18 For details on setting file server see Storing File Se...

Page 338: ...ect a destination that is stored with an access number or in a private address book press Access Number enter the access number to specify the address press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed See Storing New Addresses Store Edit Address Book on p 4 5 You cannot erase multiple addresses at one time Use the alphabet key...

Page 339: ...e touch button stored in a subaddress book If you select All in the Address Book drop down list the addresses stored in the one touch buttons are displayed However you cannot erase these addresses For details on how to erase one touch buttons see Erasing a One Touch Button on p 4 102 3 Press Yes To cancel erasing press No 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 340: ...Name You can give a name to any address book 1 Press Additional Functions Address Book Settings Store Address Book Name If a password is set for the address book press Address Book Settings enter the password press OK See Chapter 4 System Manager Settings in the Reference Guide 2 Select an address book to name press Store Name In this example Address Book 1 is selected ...

Page 341: ...ers for the name NOTE For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Reference Guide If you press OK without entering any characters the name of the Address Book returns to the default setting Address Book 1 to 10 4 Press OK 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 342: ...displayed in the Address Book A new destination cannot be registered in a Group destination that is stored in a one touch button A destination must be registered in a one touch button in advance You can also use numeric keys to enter numbers and Clear to clear your entries For details on how to enter characters on the touch panel display see Chapter 1 Before You Start Using This Machine in the Ref...

Page 343: ...ne touch button If you select a one touch button already storing the address proceed to Step 4 NOTE A one touch button already storing addresses is indicated by a colored triangle in the lower right corner of the key If you select a one touch button in which addresses have already been stored the current addresses of the one touch button are displayed If you register multiple destinations using gr...

Page 344: ...he One Touch Buttons One Touch Buttons 4 69 Registering Editing Address Book Settings 4 3 Select Fax E mail I Fax File Group or Search on Server If you select Fax Press Name Enter a name for the fax number press OK ...

Page 345: ...name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen Press One touch Button Name Enter a name for the one touch button press OK You can enter up to 12 characters for the one touch button name If you press Shift the entry mode changes to the upper case mode in which upper case characters and some symbols e g can be entered ...

Page 346: ...push signals from a dial line See Using Fax Information Services on p 2 8 Use to move the cursor Backspace Press when a wrong number is entered The last number entered is deleted enabling you to enter the correct number Space Press to insert a space between the area code and the local telephone number Press to insert a country code in front of the telephone number Option Press to specify a subaddr...

Page 347: ... press Space To delete the last character press Backspace If the other party did not set an RX password in the target subaddress you do not need to enter a password IMPORTANT To send or receive documents to and from a fax machine using subaddresses and RX passwords defined in the ITU T standard ITU T is a committee within the International Communications Union established to set communications sta...

Page 348: ... select the sending speed Select the Sending Speed from 33600bps 14400bps 9600bps and 4800bps Press the Long Distance drop down list select the desired subject press OK Long Distance If errors occur when sending faxes overseas use the Long Distance 1 setting If transmission conditions do not improve use Long Distance 2 then Long Distance 3 ...

Page 349: ...4 If you select E mail Press Name Enter a name for the e mail address press OK You can enter up to 24 characters for the name NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen ...

Page 350: ...ame for the one touch button press OK You can enter up to 12 characters for the one touch button name If you press Shift the entry mode changes to the upper case mode in which upper case characters and some symbols e g can be entered Press E mail Address enter the address press OK You can enter up to 128 characters for the e mail address ...

Page 351: ...e in which upper case characters and some symbols e g can be entered If you select I Fax Press Name Enter a name for the I Fax address press OK You can enter up to 24 characters for the name NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen ...

Page 352: ...ch button press OK You can enter up to 12 characters for the one touch button name The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen Press the Mode drop down list select Simple or Full Simple Sends scanned data as an image via the Internet ...

Page 353: ...s and be compatible with the Full mode Press I Fax Address enter the address press OK You can enter up to 128 characters for the I Fax address If you press Shift the entry mode changes to the upper case mode in which upper case characters and some symbols e g can be entered NOTE If you do not send documents via a server and if the recipient s IP address is not registered in a DNS server enter an I...

Page 354: ...cal Area Network environment without placing a burden on the mail server This enables you to send documents quickly and directly to the recipient It is necessary to set an MX Mail eXchange record of the DNS server beforehand to use this function Ask your System Manager whether this type of sending is possible before you use this function If you store the standard field set Send via Server to On IM...

Page 355: ...NT Set the destination conditions according to the specification of the recipient s machine An error may occur if you set conditions that the recipient cannot use NOTE Available compression methods are MH Modified Huffman a coding system that horizontally scans and compresses extended areas of white and black tones MR Modified Read a coding system that horizontally and vertically scans and compres...

Page 356: ...gs 4 If you select File Press Name Enter a name for the file server press OK You can enter up to 24 characters for the name NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen ...

Page 357: ...ering Editing Address Book Settings 4 Press One touch Button Name Enter a name for the one touch button press OK You can enter up to 12 characters for the one touch button name Select the protocol from the Protocol drop down list The following protocols may be used ...

Page 358: ... this protocol if you are sending to a computer using Novell NetWare 3 2 or later Set Host Name File Path User and Password From the Keyboard Press Host Name enter the host name If you select FTP for the protocol you can specify a port number entering colon after the host name Example 192 168 100 50 21000 To specify a port number set the same port number with the FTP server setting If you do not s...

Page 359: ...er the user name that you registered for the imageWARE Gateway series You can enter up to 24 characters when FTP or NetWare IPX is selected as the server protocol for the user name If Windows SMB is selected as the server protocol enter the required user name information in the manner shown below To enter the user name only Example user_name Maximum 20 characters To enter the user name and the dom...

Page 360: ...ers 14 characters when Windows SMB is selected as the server protocol for the password The password appears as asterisks on the file settings screen Using the Browse Key Windows SMB Press Browse IMPORTANT After turning the main power ON you must wait for the time set in Startup Time Settings in the Additional Functions mode to elapse before pressing Browse Transmission to computers on the network ...

Page 361: ... 4 Select the name of the workgroup press Down If the destination you want is not displayed press or to scroll to the desired destination Select the file server press Down To move up one higher level press Up If the destination you want is not displayed press or to scroll to the desired destination ...

Page 362: ...to send press OK To move up one level press Up If the destination you want is not displayed press or to scroll to the desired destination For examples of the settings of sending destinations see Chapter 5 Using a NetBIOS Network Windows in the Network Guide You can enter values directly from the keyboard on the touch panel display by pressing Host Name File Path User and Password You can enter up ...

Page 363: ...ional Functions mode to elapse before pressing Browse Transmission to computers on the network is not possible until this startup time has elapsed See Chapter 3 Using a TCP IP Network Windows UNIX Macintosh in the Network Guide Select NDS or Bindery from the drop down list If you select Bindery follow the steps you followed after specifying a file server for Windows SMB See Specifying a File Serve...

Page 364: ...Log On destination press Log On To move up one level press Up If the destination you want is not displayed press or to scroll to the desired destination The entry screen for Network password is displayed Press User enter the user name press OK Press Password enter the network password press OK Confirm the settings press OK ...

Page 365: ...ress or to scroll to the desired destination For examples of the settings of sending destinations see Chapter 4 Using a NetWare Network Windows in the Network Guide You can enter values directly from the keyboard on the touch panel display by pressing Host Name File Path User and Password You can enter up to 128 characters for the host name and file path Up to 24 characters can be entered for the ...

Page 366: ...istering Editing Address Book Settings 4 Enter a name for the group press OK You can enter up to 24 characters for the name Press One touch Button Name Enter a name for the one touch button press OK You can enter up to 12 characters for the one touch button name ...

Page 367: ...ettings 4 Press Specifying Destinations Select the address from Address Book one touch buttons or Store in Usr Inbox to store in the group address press OK If you want to enter values using numeric keys press One touch Button codes and enter the three digit number for the one touch button 0 9 ...

Page 368: ...he name e mail address or fax number for which to search press OK You can also use numeric keys to enter numbers and Clear to clear your entry The search criteria boxes that you do not fill out are not searched To make a more detailed search with multiple criteria press Detailed Search and follow the directions below The search criteria you entered for Simple Search are continuously used in Detail...

Page 369: ...available search categories are Name Search by name E mail Search by e mail address Fax Search by fax number Organization Search by organization name OrgnztionUnit Search by unit e g departments in an organization Example If cn user1 ou salesdept o canon c jp is the distinguished name in the Directory enter the organization organizationUnit of the user as follows organizationUnit salesdept organiz...

Page 370: ... fax number organization or organizational unit equals The result must be exactly the same as the entered name fax number organization or organizational unit differs from The result must be different from the name e mail address fax number organization or organizational unit that you entered begins with The result must begin with the same first few letters that you entered for the name e mail addr...

Page 371: ...Press Add To continue adding more search criteria press or or and repeat the Specify the search criteria step on p 4 93 or The machine searches and returns a result for either of the specified search criteria and The machine searches and returns a result for all of the specified search criteria To edit the search criteria select the criterion that you want to edit press Edit Settings To delete sea...

Page 372: ...gistered on the LDAP Server A Detailed Search by organization organizationUnit may not be performed depending on whether the attribute types have been registered on the LDAP server and the type of application on the server such as Windows 2000 Server with Active Directory Press Start Searching To cancel searching press Cancel To cancel searching while the machine is searching for your criteria pre...

Page 373: ...r in System Settings from the Additional Functions screen is set to Use and Display authentication dialog when searching is set to On If the user name password and domain name specified in Register LDAP Server in System Settings from the Additional Functions screen are incorrect You can enter up to 128 characters for the user name Press Password enter the password press OK You can also use numeric...

Page 374: ...ess OK The search results are displayed IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings from the Additional Functions screen If the desired destination is not displayed either increase the maximum number of addresses to search or change the search conditions See Chapter 4 System Manager Settings in the Reference Guid...

Page 375: ... is lit the setting is enabled and the selected e mail address can be specified as an I fax destination NOTE You can register the selected e mail address for an I fax address by pressing Register e mail address for I Fax To register e mail addresses for I fax addresses register one e mail address at a time To cancel a selected destination select the destination again Store the selected destination...

Page 376: ...uch Button Name enter a name for the one touch button press OK If you want to register the selected address for an I fax address Verify the address If necessary edit the contents of the address Press One touch Button Name enter a name for the one touch button press OK You can enter up to 12 characters for the name ...

Page 377: ...es 4 Press OK In this example E mail is selected The contents you stored appear on the display 5 Press Done repeatedly until the Basic Features screen appears Erasing a One Touch Button 1 Press Additional Functions Address Book Settings One touch Buttons If a password is set for the address book press Address Book Settings enter the password press OK See Chapter 4 System Manager Settings in the Re...

Page 378: ...to enter values using numeric keys press One touch Button codes and enter the three digit number for the one touch button IMPORTANT Make sure that you verify the settings first before you erase them NOTE A one touch button already storing destinations is indicated by a colored triangle in the lower right corner of the key If you select a one touch button in which destinations have already been sto...

Page 379: ...dress Book Settings 4 3 Press Yes To cancel erasing press No The message Erased appears for approximately two seconds on the touch panel display The destinations stored in the selected one touch button are erased 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 380: ...ing This chapter describes procedures for taking corrective action in the event that trouble occurs When Problems Occur 5 2 Problems Sending Documents 5 2 Problems Receiving Documents 5 4 Other Problems 5 5 Questions Answers 5 7 ...

Page 381: ...Send Status Select the document whose sending is to be canceled press Cancel Yes However even if you press Cancel the job may already have been sent See Chapter 2 Checking Job and Device Status in the Reference Guide Cause3 Do you want to cancel during direct sending by fax Remedy Press Stop from the control panel or press Cancel on the touch panel display Document cannot be sent Cause1 Are the de...

Page 382: ... see if it is switched OFF is out of recording paper or has insufficient available memory Memory is full Cause Are unwanted documents stored in memory Remedy Check the TX Document and RX Document memory and erase unwanted documents or error documents from memory There are vertical lines in the documents printed by the recipient s machine Cause Is the platen glass clean Remedy Use the Copy Function...

Page 383: ...he Mail Box Guide Cause2 Are the Network Settings set Remedy You cannot receive documents without Network Settings Consult your System Manager Cause3 Is the receive password set for receiving by fax in the Fax Settings in Communication Settings in System Settings Remedy If a receive password is set documents can be received only from senders that use the correct password Consult your System Manage...

Page 384: ...ng Conditions to On See Chapter 4 System Manager Settings in the Reference Guide Cause3 Does the machine have sufficient memory Remedy1 Erase unwanted documents in the inboxes in order to increase the amount of available memory See Chapter 4 Using Arranging Documents Stored in an Inbox in the Mail Box Guide Remedy2 Erase unwanted documents in the Confidential Fax Inboxes See Chapter 4 Using Arrang...

Page 385: ...to receive the services Remedy Press RX Start See Using Fax Information Services on p 2 8 Documents cannot be sent overseas by fax error code 018 Cause Is a pause inserted in the fax telephone number Remedy1 Insert a pause after the access number of the telephone company that you want to use to perform international communication or after the fax telephone number of the recipient then send the doc...

Page 386: ...if an Fax I Fax document arrives while my machine is copying A While you are making copies the document is automatically received and stored in the machine s memory and will print automatically when you finish copying You can change the order in which these documents print See Chapter 3 Customizing Settings in the Reference Guide Q I frequently send documents with the same settings I want my machi...

Page 387: ...sing Arranging Documents Stored in an Inbox in the Mail Box Guide Q Can I turn the power OFF even after setting timer transmission A When you are not using the machine you may turn OFF the control panel power switch on the control panel but leave the main power switch turned ON Documents for which timer transmission has been set are automatically sent from the memory of this machine when the speci...

Page 388: ...CHAPTER 6 1 6 Appendix Glossary 6 2 Index 6 10 ...

Page 389: ... machine redials the length of the redial interval and whether to redial after a transmission error C CCITT ITU T A committee that sets international standards for telecommunications CCITT ITU T was formerly known as CCITT Consultative Committee for International Telegraph and Telephone but is now succeeded by ITU T International Telecommunications Union Telecommunications Sector Confidential Fax ...

Page 390: ... name rather than a numeric IP address dpi Dots per inch A measure of screen and printer resolution that is expressed as the number of dots that a device can print or display per linear inch E ECM Error Correction Mode ECM divides a page into blocks and inspects each block for data lost through poor transmission If a part of the data is missing in a certain block ECM re transmits that data from th...

Page 391: ...ata or PDF Portable Document Format as an attachment of an e mail to from any facsimile with I fax compatibility or personal computer with e mail functionality through the Internet Internet Protocol IP The underlying set of networking rules that describes how data is transmitted across the Internet Internet Protocol allows data from one computer to be split into packets to be sent to another compu...

Page 392: ...ITU T subaddress and password From the Memory RX Inbox you can perform confidential sending and relay sending to any other fax units as long as they also support ITU T standard subaddress and password transactions Memory Sending Memory Sending scans the documents into the memory before it dials the number and starts transmitting You can retrieve your original once the scanning is complete and need...

Page 393: ...ng system that interconnects telephone extensions to each other as well as to the external telephone network A PBX controls the flow of telephone traffic through instruments such as paging systems and automatic callback and dialing PDF Portable Document Format A file format run by Adobe Systems Acrobat software which is restricted neither by device nor resolution PDF displays documents in a way th...

Page 394: ...itching system RX Abbreviation of Reception Receiving RX Password The RX Password is needed to send or receive documents to and from a fax machine that uses ITU T standard subaddresses and RX passwords If the passwords on both ends do not match the fax is not transmitted Numbers of up to 20 digits including space asterisk and pound sign can be used for the RX Password S Scanning Area The area that...

Page 395: ...er Fine A resolution mode for sending originals at four times the detail of the Standard resolution mode If the receiving machine does not support this mode the document is automatically sent in the Fine mode Super G3 Super G3 is a phrase used to describe the new generation of fax machines that use ITU T V 34 standard 33 6Kbps modems Super G3 High Speed Fax machines allow a transmission time of ap...

Page 396: ...sion The transmission time described in this guide is not the total time required for the entire transmission but only the time taken for the message transmission TTI Transmit Terminal Identification Also called the TX Terminal ID The TTI is the name of a person or an organization and the facsimile number of the machine that sends a document In addition to a unit name that you register for the mac...

Page 397: ... 37 4 3 B Binding Erase 1 126 Book Frame Erase 1 123 C Communications Settings 3 2 Copy Ratio 1 105 D Date Time Settings 1 13 Date and Time 1 10 Default Screen for Send 3 23 Delayed Send 1 140 Destination Name 1 10 Details 1 79 Different Size Originals 1 112 Direct Sending 1 149 Document Size 1 88 ...

Page 398: ...e Failed TX 3 4 F Favorites Buttons 1 66 3 15 File Server 1 49 1 170 4 25 Frame Erase 1 119 FTP 1 51 4 28 4 83 G Group 4 37 H Handle Documents with Forwarding Errors 3 6 I I Fax 1 44 1 162 4 18 I Fax Address or Telephone Number 1 10 Initialize TX Settings 3 30 J Job Build 1 115 Job Done Notice 1 143 L LDAP server 1 68 ...

Page 399: ...rame Erase 1 120 P Page Number 1 10 Photo Mode 1 100 3 8 Preset Zoom 1 105 Preview 1 178 Processing Data indicator 2 3 R Recall 1 184 Receive Reduction 3 37 Received Page Footer 3 42 Registering the Sending Record 1 10 Resolution 1 96 Retry Times 3 10 S Scan Mode 1 83 Scan Settings Screen 1 7 Scanning Exposure 1 98 Search on Server 1 68 4 45 Select Cassette 3 35 ...

Page 400: ...Name 4 65 Store In Usr Inbox 1 62 Store Edit Address Book 4 5 4 13 Store Erase 1 131 Subaddress 1 41 4 9 4 72 T Text Mode 1 100 Text Photo Mode 1 100 Two page Separation 1 110 Two sided Originals 1 86 Two sided Print 3 32 TX Terminal ID 3 27 U User Inbox 1 174 W Windows SMB 1 55 4 31 4 85 Z Zoom Designation 1 108 ...

Page 401: ...Index 6 14 6 Appendix ...

Page 402: ...d Germany CANON ITALIA S p A Palazzo L Strada 6 20089 Milanofiori Rozzano MI Italy CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON SINGAPORE PTE LTD 79 Anson Road 09 01 06 Singapore 079906 CANON HONGKONG CO LTD 9 F The Hong Kong Club Building 3A Chater Road Central Hong Kong FA7 4...

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