Canon IMAGERUNNER 2020 Facsimile Manual Download Page 90

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CHAPTER

3-1

Sending Faxes

This chapter describes the fundamental procedures for sending faxes, how to configure send
settings, and other useful features.

Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Direct Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

Stamping Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Adjusting the Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Scan Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-11

Sequential Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Delaying a Send Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Two-Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Fax Information Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Checking Transaction Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Summary of Contents for IMAGERUNNER 2020

Page 1: ...Facsimile Guide Facsimile Guide Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ENG...

Page 2: ...imageRUNNER 2020 2016 Facsimile Guide...

Page 3: ...Connection and Installing the CD ROM Software Network Quick Start Guide Remote User Interface Instructions Remote UI Guide CD ROM Network Connectivity and Setup Instructions Network Guide CD ROM PCL U...

Page 4: ...ists Troubleshooting Machine Settings Appendix Includes the specifications glossary and index Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Chapt...

Page 5: ...w of the imageRUNNER 2020 2016 1 4 Control Panel Parts and Functions 1 5 Standby Display 1 8 Using the Menus and Control Panel Keys 1 9 Using the Menus 1 9 Entering Characters 1 11 Alphanumeric Charac...

Page 6: ...ng 2 12 Registering Group Dialing 2 16 Editing Destinations 2 20 One Touch Coded Speed Dialing 2 20 Group Dialing 2 21 Erasing Destinations 2 23 One Touch Coded Speed Dialing 2 23 Group Dialing 2 24 C...

Page 7: ...nsferring Received Documents 5 4 Printing the Activity Report 5 6 Chapter 6 Customizing Fax Settings Adjusting the Line Monitor Volume 6 2 Changing the Fax Default Settings 6 4 Initializing the Fax De...

Page 8: ...ial List 8 16 Add Book Details 8 18 Chapter 9 Troubleshooting LCD Messages 9 2 Error Codes 9 6 Faxing Problems 9 9 Sending Problems 9 9 Receiving Problems 9 14 If a Loss of Power Occurs 9 19 Chapter 1...

Page 9: ...ty WARNING Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly To use the machine safely always pay attention to these warnings CAUTION Ind...

Page 10: ...s Manual Illustrations used in this manual are those displayed when the imageRUNNER 2016 has the following optional equipment attached to it the Fax Panel A1 with Super G3 FAX Board Feeder DADF P1 Fin...

Page 11: ...lation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications How...

Page 12: ...t or desk for the machine See Chapter 9 Appendix in the Reference Guide for specific dimensions and weight B Order Information 1 A single telephone line touch tone or rotary should be used 2 Order an...

Page 13: ...uivalence Number is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incomin...

Page 14: ...ny also retains the right to make changes in facilities and services that may affect the operation of this equipment When such changes are necessary the telephone company is required to give adequate...

Page 15: ...IDDD International Direct Distance Dial line if you communicate overseas NOTE Canon recommends an individual line following industry standards i e 2 500 touch tone or 500 rotary pulse dial telephones...

Page 16: ...ied connector assembly telephone extension cord The customer should be aware that compliance with the above conditions may not prevent deterioration of service in some situations Repairs to certified...

Page 17: ...ce serait impossible 3 Si vous vous abonnez une nouvelle ligne demandez une ligne d affaires normale de qualit t l phonique courante ou quivalente Prenez un abonnement d une ligne par appareil Ligne a...

Page 18: ...a compagnie au moyen d un jeu de connecteurs homologu s rallonge t l phonique L attention de l utilisateur est attir e sur le fait que le respect des conditions mentionn es ci dessus ne constitue pas...

Page 19: ...d lectricit ou un lectricien selon le cas NOTE Respecte les limites de la classe B de la NMB 003 du Canada Super G3 Super G3 is a phrase used to describe the new generation of fax machines that use I...

Page 20: ...y any means electronic or mechanical including photocopying and recording or by any information storage or retrieval system without the prior written permission of Canon Inc Disclaimers The informatio...

Page 21: ...s 1 9 Using the Menus 1 9 Entering Characters 1 11 Alphanumeric Characters 1 11 Things You Must Do Before Using This Machine 1 14 Connecting the Telephone Line 1 16 Selecting the Type of Telephone Lin...

Page 22: ...Facsimile Control Panel you will be able to utilize the many Fax functions of the machine Super G3 Fax Function This machine s Super G3 fax function is compatible with most Super G3 fax machines used...

Page 23: ...fax documents can be stored in memory instead of being printed immediately You can also specify the time when received documents are stored in memory by specifying the timer setting Faxing from Your...

Page 24: ...This Machine 1 Overview of the imageRUNNER 2020 2016 If you press FAX on the optional Facsimile Control Panel the machine switches to Fax mode The Fax mode enables you to scan documents and send them...

Page 25: ...LCD Display Displays messages prompts text settings and numbers when operating the machine g Image Quality key Press to select the image quality best suited to the quality of your originals h Reset ke...

Page 26: ...ta Indicator Flashes or blinks green when the machine is performing operations When the Processing Data indicator maintains a steady green light fax data is stored in memory v Different Size Originals...

Page 27: ...ber when dialing or registering facsimile numbers f Redial key Redial the previous number that was dialed manually by using the numeric keys g Coded Dial key Press Coded Dial followed by a three digit...

Page 28: ...chine 1 Standby Display The Standby display differs depending on which mode is selected Fax Mode Copy Mode NOTE For more information on the Standby display see Chapter 5 Customizing Settings in the Re...

Page 29: ...press a key or operate the machine for a specified period of time the machine will return to the Standby display automatically You will have to start the procedure from the beginning For more informat...

Page 30: ...menu items press OK to go to the next menu level 4 Press Stop to return to the Standby display NOTE If you do not press a key for two minutes the machine automatically returns to the Standby display...

Page 31: ...corner of the LCD display tells you the entry mode Alphanumeric Characters Example Enter Canon 1 Press Tone to change the entry mode to A The entry mode changes every time you press Tone as follows A...

Page 32: ...ntil a appears Press until you see a lowercase a Press until a lowercase n appears Press to move the cursor to the right press until an o appears Press to move the cursor to the right press until an n...

Page 33: ...position the cursor under the incorrect character press Clear to delete the incorrect character enter the correct character To delete all of the entered characters press and hold Clear The available e...

Page 34: ...sender information must be printed on every facsimile transmission Your fax number Your unit name Time and date of transmission IMPORTANT If you attempt to use the machine without registering the nec...

Page 35: ...is taking place Date and Time The date and time of the transmission are recorded Fax Number Your machine s fax number is recorded Unit Name The name registered as the unit s name is recorded Page Numb...

Page 36: ...Using This Machine 1 Connecting the Telephone Line Before turning the power ON connect the telephone line to the machine Connect one end of the telephone line to the LINE jack and then connect the oth...

Page 37: ...t know if the machine is connected to a touch tone or rotary pulse line The machine can be set to operate with either type of telephone line Be sure to check the type of telephone line you are using a...

Page 38: ...ETTINGS appears press OK 4 Press or until TEL LINE TYPE appears press OK 5 Press or to select the telephone line type press OK You can select from the following TOUCH TONE for tone dialing ROTARY PULS...

Page 39: ...some countries time is advanced throughout the summer season The period in which this is applied is called Daylight Saving Time NOTE You can print the USER DATA LIST to check the current date and time...

Page 40: ...os Enter the last two digits of the year and the time in 24 hour notation as four digits including zeros without a space NOTE If you make a mistake when entering values press or to position the cursor...

Page 41: ...appears press OK Press or to select ON or OFF press OK If you want to use Daylight Saving Time select ON press OK If you do not want to use Daylight Saving Time select OFF press OK Press or until STAR...

Page 42: ...o select the week press OK Press or until DAY appears press OK Press or to select the day press OK Set the month week and day for the END DATE TIME press OK If necessary see the procedure for START DA...

Page 43: ...This number is printed on the top of every fax document you send to the recipient 1 Press Additional Functions or until FAX SETTINGS appears press OK If necessary see the screen shots in steps 1 and 2...

Page 44: ...plus sign then insert the telephone number You can press or Clear to delete the last number entered You can enter up to 20 digits for the fax number The unit s telephone number is set NOTE If you mak...

Page 45: ...non Accounting Dept When you send a document the recipient s machine displays or prints your name or company s name and department s name if applicable as the sender s information on the recording pap...

Page 46: ...the last character entered You can enter up to 24 characters for the unit s name The unit name is set NOTE For instructions on entering characters see Entering Characters on p 1 11 To delete all of th...

Page 47: ...ance in the Reference Guide The maximum number of send jobs that the machine handle is 70 However the actual number of send jobs that the machine can handle may be fewer than 70 if multiple documents...

Page 48: ...Equipment in the Reference Guide If the message ENTER DEPT ID appears Enter the Department ID using the numeric keys press OK Enter the password using the numeric keys press OK or ID The Standby disp...

Page 49: ...age will appear DEPT ID PASSWORD is displayed even if the password has not been set In this case press OK to enter the Standby mode For instructions on using Department ID Management see Chapter 6 Sys...

Page 50: ...Specify the scanning settings NOTE You can adjust the image quality and scan density See Adjusting the Scan Settings on p 3 8 5 Specify the destination If a destination is stored in a one touch speed...

Page 51: ...ns one new destination can be specified If you specify a group which is made up of several destinations each destination in the group is counted as a separate fax number 6 Press Start Scanning starts...

Page 52: ...Stop NOTE You can press Stop to cancel a send job that is being scanned For instructions on canceling a send job see Using the Stop Key on p 1 42 You can also cancel a send job from the System Monito...

Page 53: ...emove the control card NOTE For instructions on using the optional Card Reader E1 see Chapter 4 Optional Equipment in the Reference Guide 10 If Department ID Management is set press ID NOTE For instru...

Page 54: ...anned without the need for turning over the sheet manually Document Sizes If you place the original on the platen glass of the imageRUNNER 2016 model or if the machine cannot detect the original size...

Page 55: ...g sizes can be placed either vertically or horizontally However the scanning speed for horizontally placed originals is somewhat slower than vertically placed originals Place your originals horizontal...

Page 56: ...your original on the platen glass of the imageRUNNER 2016 the machine cannot detect the size of the original 1 Lift the feeder platen cover IMPORTANT This machine is equipped with an open close senso...

Page 57: ...ce down Align the top edge of your original with the back edge of the platen glass by the arrow in the top left corner Place books and other bound originals on the platen glass in the same way NOTE Wh...

Page 58: ...e platen glass and result in personal injury NOTE The size of the original is detected after the feeder platen cover is closed Be sure to close the feeder platen cover before scanning Only the imageRU...

Page 59: ...5 sheets 20 lb bond 80 g m2 IMPORTANT Do not place the following types of originals into the feeder Originals with tears or large binding holes Severely curled originals or originals with sharp folds...

Page 60: ...nned face up in the original supply tray Place your originals as far into the feeder as they will go IMPORTANT Do not add or remove originals while they are being scanned Do not place objects in the o...

Page 61: ...is Machine 1 NOTE The scanned originals are output to the original output area in the order that they are fed into the feeder When you are enlarging LTR or STMT originals onto 11 17 or LGL paper place...

Page 62: ...eleting the document from memory 1 Press Stop If you press Stop while scanning originals placed on the platen glass Press OK Scanning stops and the job is canceled If you press Stop while scanning ori...

Page 63: ...ore You Start Using This Machine 1 If you press Stop after sending has started Press to select YES If you do not want to cancel the job press to select NO The job is canceled NOTE Sending is not cance...

Page 64: ...the System Monitor screen during sending or while it is waiting to be processed Follow the procedure below to cancel a send job in memory 1 Press System Monitor 2 Press or until RX TX STATUS appears p...

Page 65: ...nceled NOTE If you do not want to cancel the job press to select NO If you want to cancel another job repeat steps 3 to 5 You cannot select multiple jobs and cancel them all at once When canceling mul...

Page 66: ...r Dialing 2 3 One Touch Speed Dialing 2 5 Coded Speed Dialing 2 6 Group Dialing 2 7 Address Book 2 9 Manual Redialing 2 11 Storing Destinations 2 12 One Touch Coded Speed Dialing 2 12 Registering Grou...

Page 67: ...ecify one or more destinations by pressing Coded Dial on the Fax panel followed by a three digit code using the numeric keys You can register up to 140 destinations for coded speed dialing Address Boo...

Page 68: ...ed numbers in one touch speed dialing keys or with a coded speed dialing code See Chapter 2 Storing Destinations on p 2 12 1 Press FAX The FAX indicator lights and the machine enters the Fax Standby m...

Page 69: ...s If you insert a pause at the end of a fax telephone number the letter P appears When dialing an overseas number insert a pause after the country code and at the end of the fax telephone number See P...

Page 70: ...ions can be specified at the same time If you specify a group which is made up of several destinations each destination in the group is counted as a separate destination 1 Press FAX The FAX indicator...

Page 71: ...ed at the same time If you specify a group which is made up of several destinations each destination in the group is counted as a separate destination 1 Press FAX The FAX indicator lights and the mach...

Page 72: ...Destinations on p 2 12 NOTE A maximum of 201 destinations can be specified at the same time If you specify a group which is made up of several destinations each destination in the group is counted as...

Page 73: ...the group is stored with a coded speed dialing code Press Coded Dial enter the three digit code 000 to 139 NOTE NOT REGISTERED appears if no destination is stored in the speed dialing key code you pre...

Page 74: ...ered IMPORTANT To use this dialing method you must first register destinations for speed dialing See Storing Destinations on p 2 12 NOTE A maximum of 201 destinations can be specified at the same time...

Page 75: ...oll through the entries in reverse alphabetical order When you reach the last name in the list the display returns to the first name 4 When the name registered with the number you want to dial is disp...

Page 76: ...can only redial the last destination specified You cannot redial a destination that you specified using One Touch Speed Dialing or Coded Speed Dialing You cannot redial a destination that you specifi...

Page 77: ...ber every time it is used You can also register destinations in a one touch speed dialing key or coded speed dialing code for group dialing One Touch Coded Speed Dialing This section describes the pro...

Page 78: ...dialing numbers You can also select a one touch speed dialing key by pressing the key 01 to 60 Open the one touch panels as necessary to select keys 21 to 40 or 41 to 60 If you want to register a code...

Page 79: ...he correct number 6 Press OK to select NAME 7 Enter a name for the recipient of the fax press OK You can enter up to 16 characters for the name NOTE For instructions on entering characters see Enterin...

Page 80: ...K to select INTERNATIONAL Press or to select the desired type of long distance press OK Press OK to select TX SPEED Press or to select the desired transmission speed press OK You can select 4 800 bps...

Page 81: ...e one touch speed dialing keys and or coded speed dialing codes Each time you program a one touch speed dialing key or coded speed dialing code the number of available groups is reduced by one NOTE Yo...

Page 82: ...touch speed dialing key 01 to 60 press OK OK You can also select a key by pressing the one touch speed dialing key To register a group under a coded speed dialing code Press Coded Dial use the numeri...

Page 83: ...ing code to register in the group Press Coded Dial enter the three digit code using the numeric keys press OK NOTE If you want to register another coded speed dialing code press Coded Dial enter the t...

Page 84: ...up max 16 characters including spaces press OK To continue registering other groups repeat the procedure from step 4 The name that you enter here will appear in the Address Book 8 Press Stop to return...

Page 85: ...see p 2 12 2 Press and hold Clear to delete the entire number If you do not want to change the registered number press OK proceed to step 4 3 Enter the new fax telephone number press OK OK 4 Press an...

Page 86: ...Registering Group Dialing p 2 16 2 Press or to select the group that you want to edit press OK OK 3 Edit the group If you want to delete a number from the group Press or to select the number that you...

Page 87: ...0 To specify a coded speed dial number press Coded Dial enter the desired three digit code 000 to 139 using the numeric keys The number is added to the group NOTE For more information on registering a...

Page 88: ...4 of One Touch Coded Speed Dialing see p 2 12 2 Press and hold Clear to delete the entire number press OK When deleting the registered number the registered name is cleared automatically The registere...

Page 89: ...16 2 Press or to select the group that you want to delete press OK OK 3 Press Clear repeatedly until all of the numbers are deleted press OK The group is deleted NOTE When you delete all of the numbe...

Page 90: ...ings and other useful features Sending Methods 3 2 Memory Sending 3 3 Direct Sending 3 4 Stamping Originals 3 6 Adjusting the Scan Settings 3 8 Image Quality 3 8 Scan Density 3 11 Sequential Broadcast...

Page 91: ...of the originals to be sent are first scanned and read into memory then sent This means that you do not need to stay near the machine once the originals have been scanned NOTE The machine can hold app...

Page 92: ...ER 2020 2016 with ITU T No 1 Chart standard mode The number of pages you can scan into memory differs depending on the amount of memory remaining in the machine and the type of document you are scanni...

Page 93: ...is complete NOTE To cancel memory sending press Stop See Using the Stop Key on p 1 42 You can also cancel a send job using System Monitor See Using the System Monitor Key on p 1 44 Direct Sending Dir...

Page 94: ...e is already sending another document Memory Sending is used instead and your document is sent as soon as the current send job is complete 1 Place your originals into the feeder press FAX The FAX indi...

Page 95: ...set to OFF after the transmission is complete To cancel sending press Stop Stamping Originals The machine can print a stamp approximately 1 8 3mm in diameter on the front side of scanned originals IMP...

Page 96: ...the Stamp mode is set NOTE You can also set the Stamp mode from the Additional Functions menu However be aware that the Stamp key will not light if you set the Stamp mode in this way Make sure to set...

Page 97: ...dard mode The default settings are Image Quality STANDARD Scan Density STANDARD Image Quality You can specify the image quality before scanning the original The following settings are available for ad...

Page 98: ...ne enters the Fax Standby mode NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Press Image Quality 3 Press or to select the desired image quality setting press OK You...

Page 99: ...settings set them before specifying the destination If the original is placed on the platen glass follow the instructions that appear on the LCD display press Start once for each original When scannin...

Page 100: ...lace your originals press FAX The FAX indicator lights and the machine enters the Fax Standby mode NOTE For instructions on placing your originals see Placing Originals on p 1 34 v 2 Press Density 3 P...

Page 101: ...in the group at the press of one or a few keys The machine is equipped with two methods for faxing documents to multiple destinations at the same time Sequential Broadcasting in which you specify a sp...

Page 102: ...the order you used when dialing the machine sends the document to the destinations you specified in the following order regular dialing number one touch speed dialing numbers and then coded speed dial...

Page 103: ...er jobs with no Delayed Send settings or if you select a group destination which includes several destinations with the Delayed Send mode Once the delayed documents are sent the documents are automati...

Page 104: ...press Clear enter another four digit number You can also press or to position the cursor under the incorrect digit enter the correct digit 4 Specify the destination press OK If the original is placed...

Page 105: ...he transmission by printing the TX Report or Activity Report See Printing the Activity Report on p 5 6 or Adjusting the TX REPORT Setting on p 8 6 You can check the status of Delayed Send jobs by pres...

Page 106: ...on such as LTRR make sure to place them horizontally into the feeder If these originals are placed vertically the back sides of these originals are scanned upside down 1 Place your originals into the...

Page 107: ...tarts The scanned data is sent to the specified destination when scanning is complete NOTE For more information on specifying the destination see Dialing Methods on p 2 2 To cancel this setting press...

Page 108: ...k 3 Enter the number of the fax information service using the numeric keys a one touch speed dialing key or coded speed dialing code If you are using the machine with rotary pulse dialing press Tone w...

Page 109: ...tone dialing NOTE If you require more information about the service contact the company providing the service 5 Press Start if you require a faxed copy of the information The machine receives the docu...

Page 110: ...ting an Activity Management Report NOTE If the CHECKING THE LOG in the SYSTEM SETTINGS menu is set to OFF the display for checking the RX TX LOG does not appear and you cannot check the RX TX LOG For...

Page 111: ...2 Receiving Faxes While Performing Operations 4 2 Receiving Faxes in Memory When a Problem Occurs 4 3 Receiving Faxes in Memory 4 3 Paper Drawer Selection 4 5 When the Machine Runs Out of Toner 4 8 Ca...

Page 112: ...rrent operation The machine can also print a received fax document while it is performing certain operations You can receive a fax while performing the following operations Printing Scanning to send a...

Page 113: ...eceive jobs or approximately 1 000 pages of sent and received documents Based on the condition that the sender sends the fax by the imageRUNNER 2020 2016 with ITU T No 1 Chart standard mode The maximu...

Page 114: ...Sleep mode The Error indicator flashes a red light when either the amount of available memory is low or paper needs to be loaded into a paper drawer 3 The received document is printed The Processing D...

Page 115: ...ved document There are four printing methods SWITCH A B C and D SWITCH A The image is printed over two sheets of paper that have the same combined size as the received document SWITCH B The image is p...

Page 116: ...ent SWITCH D The image is printed on paper that is larger in size than the received document NOTE For more information about Paper Drawer selection when printing received documents see Available Paper...

Page 117: ...ctions 2 Press or until FAX SETTINGS appears press OK 3 Press or until PRINTER SETTINGS appears press OK 4 Press or until SELECT DRAWER appears press OK 5 Press or to select the desired switch press O...

Page 118: ...ng and store the received document into memory automatically NOTE The default setting is RX TO MEMORY When the toner supply becomes low the message TONER LOW PREPARE NEW TONER blinks on the LCD displa...

Page 119: ...tops and the remainder of the document is received in memory KEEP PRINTING Printing continues This setting is convenient when a new toner cartridge is not at hand However please note that even if the...

Page 120: ...itor screen Using the Stop Key Follow this procedure if you want to stop receiving a fax before reception is complete 1 Press FAX The FAX indicator lights and the machine enters the Fax Standby mode 2...

Page 121: ...Key You can erase a received document or cancel receiving a fax document from the System Monitor screen 1 Press System Monitor 2 Press or until RX TX STATUS appears press OK 3 Press or until the docu...

Page 122: ...ess OK NOTE If you select a document that is currently being received the message CANCEL DURING TX RX is displayed Press to select YES to cancel receiving the document 5 Press to select YES The select...

Page 123: ...inted on the following paper sizes and paper types Paper Sizes 11 17 LGL LTR LTRR and STMT Paper Types plain recycled and color NOTE You can set the machine to reduce the size of the received document...

Page 124: ...5 Checking Changing the Fax Status This chapter describes how to check the status of send and receive jobs Checking the Status of Fax Jobs 5 2 Transferring Received Documents 5 4 Printing the Activity...

Page 125: ...tatus of any send or receive job such as the destination and the date and time the job was specified 1 Press System Monitor 2 Press or to select RX TX STATUS or TX RX LOG press OK If you select RX TX...

Page 126: ...edly to scroll through the list of jobs NOTE If the CHECKING THE LOG in the SYSTEM SETTINGS menu is set to OFF the display for checking the RX TX LOG does not appear and you cannot check the RX TX LOG...

Page 127: ...documents that have been stored in memory using the System Monitor screen NOTE For more information on the Memory Lock mode see Setting the Memory Lock Mode on p 7 3 For more information on storing r...

Page 128: ...destination The job which has been transferred will be listed on the Activity Report However the TX REPORT for the transferred job will not be printed You cannot transfer a document during its recept...

Page 129: ...the machine By default an Activity Report prints after every 40 transactions If you want to print an Activity Report manually follow the procedure below 1 Press Additional Functions 2 Press or until R...

Page 130: ...Volume 6 2 Changing the Fax Default Settings 6 4 Initializing the Fax Default Settings 6 8 Printing the TX Terminal ID 6 9 Transmission Settings 6 12 ECM Transmission 6 12 Pause Time 6 14 Auto Redial...

Page 131: ...that this machine sounds during a fax transmission NOTE The monitor tone sounds when the machine connects to the recipient s fax machine The factory default setting is 1 on a scale of 0 to 3 1 Press...

Page 132: ...ears press OK 5 Press or until MONITOR VOL CTRL appears press OK 6 Press or to select the desired volume press OK You can set the volume to any level on a scale of 0 to 3 If you set the volume to 0 th...

Page 133: ...ou press FAX to switch to the Fax Standby mode when the machine finishes scanning documents when the Auto Clear function activates in the Fax mode when the registration setting operation is finished T...

Page 134: ...l DENSITY appears press OK Press or to select the desired density press OK The selected setting is set STANDARD This mode is suitable for sending documents that contain both text and halftone images s...

Page 135: ...Direct Sending on p 3 4 STANDARD This mode is best suited for scanning text originals FINE This mode is best suited for scanning for fine print originals PHOTO This mode is best suited for scanning ph...

Page 136: ...Press or until STAMP DOCUMENT appears press OK Press or to select OFF or ON press OK For more information about the Stamp Feature see Direct Sending on p 3 4 5 Press Stop to return to the Standby dis...

Page 137: ...Default Settings You can restore the Fax Default Settings to their default settings 1 Press Additional Functions 2 Press or until FAX SETTINGS appears press OK 3 Press or until USER SETTINGS appears...

Page 138: ...and name are printed enabling the recipient to know who sent the document IMPORTANT In the United States sender information must be printed on every facsimile transmission Please see FCC Federal Comm...

Page 139: ...l FAX SETTINGS appears press OK 2 Press or until USER SETTINGS appears press OK 3 Press or until TX TERMINAL ID appears press OK If you want to set PRINTING POSITION Press or to select PRINTING POSITI...

Page 140: ...ou set TX terminal ID to ON the Terminal ID information is printed on the recipient s paper as follows If you want to set TELEPHONE MARK Press or to select TELEPHONE MARK press OK Press OK press or to...

Page 141: ...hine does not support ECM this setting is ignored If transmission speed appears to be extremely slow you may be able to speed up the transmission time by setting ECM OFF IMPORTANT If you want to trans...

Page 142: ...ess OK If necessary see the screen shots in steps 1 and 2 of Adjusting the Line Monitor Volume on p 6 2 2 Press or until TX SETTINGS appears press OK 3 Press or until ECM TX appears press OK 4 Press o...

Page 143: ...the pause was inserted in the number This helps to improve the connection NOTE You can insert a pause when you dial the fax number using the numeric keys See Regular Dialing on p 2 3 Pauses entered at...

Page 144: ...tandby display Auto Redial Auto Redial enables the machine to automatically redial the recipient s fax number if the recipient cannot be reached due to a busy line or if a sending error occurs Auto Re...

Page 145: ...il TX SETTINGS appears press OK 4 Press or until AUTO REDIAL appears press OK If you want to set AUTO REDIAL to ON Press or to select ON press OK Press OK to select REDIAL TIMES Press or to enter the...

Page 146: ...2 to 99 minutes in one minute increments You can also use the numeric keys to enter the redial interval Press OK to select TX ERROR REDIAL Select ON or OFF press OK NOTE If TX ERROR REDIAL is set to O...

Page 147: ...g to send your document to more than one location you must dial the second fax number within five seconds of dialing the first fax number Each subsequent number must be dialed within 10 seconds of the...

Page 148: ...will rotate the image automatically and send it with a horizontal orientation NOTE The TX Rotation mode is available for scanning LTR document only The TX Rotation mode is not available if you are us...

Page 149: ...Transmission Settings 6 20 Customizing Fax Settings 6 3 Press or until ROTATE TX appears press OK 4 Press or to select ON or OFF press OK 5 Press Stop to return to the Standby display OK OK Stop...

Page 150: ...s that may occur when sending or receiving documents to or from another fax machine that supports ECM If the other machine does not support ECM this setting is ignored If transmission speed appears to...

Page 151: ...ing Fax Settings 6 3 Press or until RX SETTINGS appears press OK 4 Press or until ECM RX appears press OK 5 Press or to select ON or OFF press OK The selected mode is set 6 Press Stop to return to the...

Page 152: ...ON You can select to reduce the document automatically or set a preset reduction ratio as follows AUTO SELECTION The image is automatically reduced by a suitable reduction ratio FIXED REDUCTION You ca...

Page 153: ...r Drawer Selection on p 4 5 2 Press or until PRINTER SETTINGS appears press OK 3 Press or until RECEIVE REDUCTION appears press OK 4 Press or to select ON or OFF press OK If you selected OFF received...

Page 154: ...If you select FIXED REDUCTION Press or until FIXED REDUCTION appears press OK AUTO In case a received image is large for output paper received image is reduced automatically to match the size of outpu...

Page 155: ...both sides of the paper This enables you to save paper NOTE The factory default setting is OFF Two Sided printing is available only if the optional Duplex Unit A1 is installed 1 Press Additional Func...

Page 156: ...g Fax Settings 6 2 Press or until PRINTER SETTINGS appears press OK 3 Press or until TWO SIDED PRINT appears press OK 4 Press or to select ON or OFF press OK The selected mode is set 5 Press Stop to r...

Page 157: ...ger Settings This chapter describes the settings that can be made by the System Manager the person in charge of the machine Communications Settings 7 2 Setting the Send Receive Start Speed 7 2 Setting...

Page 158: ...Start Speed This function enables you to change the send and receive start speeds which is useful when there is difficulty initiating the sending or receiving of a document NOTE The default settings a...

Page 159: ...l a desired start speed appears press OK 6 Press Stop to return to the Standby display Setting the Memory Lock Mode You can set to store received fax documents in memory without printing them This is...

Page 160: ...System Administrator s ID and Password using numeric keys press ID 3 Press or until MEMORY LOCK appears press OK 4 Select ON or OFF If you want to select ON Press or to select ON press OK Press or un...

Page 161: ...Write it down and store it in a safe place Press or until REPORT PRINT appears press OK Press or to select ON or OFF press OK OFF The RX Reports are not printed when the machine is in the Memory Lock...

Page 162: ...e optional If you selected OFF the Memory Lock time settings are complete If you selected ON proceed to step 12 7 Press or until MEM RX START TIME appears press OK 8 Use the numeric keys to enter the...

Page 163: ...he function is turned off automatically at the preset time and the machine prints the stored documents The machine memory can hold up to 95 send or receive jobs or approximately 1000 pages of sent and...

Page 164: ...pients registered in the machine Summary of Reports and Lists 8 2 Activity Report 8 3 Activity Report 8 3 Adjusting the Activity Report Setting 8 4 Adjusting the TX REPORT Setting 8 6 Adjusting the RX...

Page 165: ...r disable this feature or set the machine to print a report only when an error occurs p 8 6 RX REPORT Prints after document reception You can enable or disable this feature or set the machine to print...

Page 166: ...e printed An asterisk indicates a document that has already been printed DESTINATION TEL ID The fax telephone number and the name of the recipient or sender are printed NO The four digit number that i...

Page 167: ...umber of pages that were sent successfully and the error code are printed on the second line If none of the pages were sent successfully 0 is printed NOTE If a field exceeds its display capacity only...

Page 168: ...press OK Activity Report OUTPUT YES An Activity Report is printed automatically after every 40 transactions OUTPUT NO An Activity Report is not printed automatically If you select TX RX SEPARATE Pres...

Page 169: ...when an error occurs NOTE The default setting is ERROR TX REPORT TX REPORT ERROR TX REPORT NOTE The machine does not print a TX report when faxing the documents from your computer see Chapter 3 Fax D...

Page 170: ...DESTINATION ID The name of the recipient is printed ST TIME The date and time in 24 hour notation at which the document started to be sent are printed The start time is printed only for send jobs that...

Page 171: ...3 Press or until SETTINGS appears press OK 4 Press or until TX REPORT appears press OK 5 Select the desired setting TX Report PRINT ERROR ONLY An Error TX Report is printed when a transmission error...

Page 172: ...ON The first page of the fax document is printed with the report If you select OUTPUT YES Press or to select OUTPUT YES press OK Press or to select ON or OFF press OK Report With TX Image OFF The fir...

Page 173: ...tively you can disable printing the report NOTE The default setting is not to print a report RX REPORT ERROR RX REPORT RX REPORT RECEPTION OK TX RX NO 5003 RECIPIENT ADDRESS 111XXXXX DESTINATION ID ST...

Page 174: ...elephone number of the sender is printed DESTINATION ID The name of the sender is printed ST TIME The date and time in 24 hour notation at which the document started to be received are printed TIME US...

Page 175: ...tting 8 12 Reports and Lists 8 1 Press Additional Functions 2 Press or until REPORT SETTINGS appears press OK 3 Press or until SETTINGS appears press OK 4 Press or until RX REPORT appears press OK Add...

Page 176: ...nted only when a reception error occurs OUTPUT YES An RX Report is printed every time you receive a document If you select OUTPUT NO Press or to select OUTPUT NO press OK If you select PRINT ERROR ONL...

Page 177: ...e Setting the Current Date and Time on p 1 19 1 Press Additional Functions 2 Press or until REPORT SETTINGS appears press OK USER S DATA LIST 1 COMMON SETTINGS DEFAULT SETTINGS COPY AUTO CLEAR SET INI...

Page 178: ...Printing the USER DATA LIST 8 15 Reports and Lists 8 3 Press or until LIST PRINT appears press OK 4 Press or until USER DATA LIST appears press OK The user data list prints OK OK...

Page 179: ...stered for speed dialing You may want to keep these lists near the machine to refer to them when dialing Speed Dial List 1 Press Additional Functions 2 Press or until REPORT SETTINGS appears press OK...

Page 180: ...ess or to select the list you want to print press OK You can select from the following 1 TOUCH LIST CODED DIAL LIST GROUP DIAL LIST The machine prints out the selected list Samples of the lists are sh...

Page 181: ...in steps 1 and 2 of Speed Dial List on p 8 16 2 Press or until LIST PRINT appears press OK 3 Press or until ADD BOOK DETAILS appears press OK 4 Press or to select the list you want to print press OK...

Page 182: ...Printing Speed Dialing Lists 8 19 Reports and Lists 8 1 TOUCH LIST Details CODED DIAL LIST Details...

Page 183: ...s for taking corrective action in the event that trouble occurs It also describes what to do if you cannot solve the problem by yourself LCD Messages 9 2 Error Codes 9 6 Faxing Problems 9 9 Sending Pr...

Page 184: ...chine is printing the reports or lists the paper size setting is set to a size other than LTR Remedy Set the paper size setting to LTR and load LTR paper Printing resumes automatically CHECK DOCUMENT...

Page 185: ...ry is full Remedy 1 If the memory becomes full while scanning documents using the feeder the document being scanned stops in the feeder If this happens clear the paper jams from the feeder Remedy 2 Wa...

Page 186: ...se 3 You tried to register a group in a key code that is already assigned a destination Remedy Select a vacant speed dialing key code Cause 4 You tried to register a destination in a key code that is...

Page 187: ...paper in the Paper Drawer See Chapter 7 Routine Maintenance in the Reference Guide Cause 3 The machine received the fax in memory because paper jam occurred Remedy Clear the paper jam See Chapter 8 Tr...

Page 188: ...it 0001 Cause A document may be jammed Remedy Remove the jammed document 0003 Cause 1 An attempt was made to scan a document of 630 mm or longer through the feeder Remedy Divide the original into sma...

Page 189: ...paper drawer is not inserted correctly into the machine Remedy Load paper or insert the paper drawer correctly into the machine 0012 Cause The recipient s fax machine is out of paper Remedy Contact t...

Page 190: ...mber is registered on the recipient s fax machine Or set your SYSTEM SETTINGS not to confirm the other party s number Remedy 2 Set your SYSTEM SETTINGS not to confirm the number 0816 Cause You have re...

Page 191: ...to the machine Remedy Wait a few moments and then try sending again The machine is not able to scan documents immediately after the power cord is connected Cause 3 Is the telephone line connected pro...

Page 192: ...ng the number again If the number is registered for one touch or coded speed dialing check that the number is correct Cause 9 Is the machine in the Energy Saver mode Remedy The machine cannot scan doc...

Page 193: ...c redialing attempts Remedy If the receiving machine does not answer within 55 seconds the transmission is canceled Contact the recipient and have them check their fax machine For an overseas call add...

Page 194: ...correctly See Placing Originals on p 1 34 The documents you send are streaked with lines when they print on the recipient s fax machine Cause Is your machine s feeder scan area or platen glass clean...

Page 195: ...the copy is streaked clean the feeder scan area or platen glass Sending is too slow Cause 1 Is the resolution set to FINE PHOTO SUPER FINE or ULTRA FINE Remedy Setting the resolution to STANDARD redu...

Page 196: ...ack bypass paper size Remedy Specify the correct stack bypass paper size Cause 3 Did the sender place their originals correctly when they sent the document Remedy Contact the recipient and ask them to...

Page 197: ...with the sender s fax machine Contact the sender and ask them to clean their fax machine Cause 3 Are you using the correct type of paper Remedy Make sure you load paper that meets the paper requiremen...

Page 198: ...toner left in the toner cartridge Remedy 1 Replace the toner cartridge See Chapter 7 Routine Maintenance in the Reference Guide Remedy 2 Set KEEP PRINTING to ON When KEEP PRINTING is set to ON the mac...

Page 199: ...e the scan area of their fax machine is clean and that their machine is functioning properly Cannot receive a fax using ECM Error Correction Mode Cause Does the sending fax machine support ECM Remedy...

Page 200: ...r such as to set your machine to receive Remedy Press Start to start receiving Errors occur frequently while receiving Cause 1 Is the telephone line in proper condition Do you have a good telephone li...

Page 201: ...cidental unplugging a built in backup battery retains the user data settings and the speed dialing settings Any documents stored in memory are retained in the machine for about 60 minutes as long as t...

Page 202: ...ings to use your machine more easily The list of all the settings is also provided for your reference Accessing the Machine Settings 10 2 Menu Descriptions 10 3 COMMON SETTINGS 10 3 FAX SETTINGS 10 4...

Page 203: ...ears press OK 3 Press or until the sub menu you want to change appears press OK NOTE For details on sub menus See Menu Descriptions on p 10 3 If you press Stop before OK is pressed the item you have s...

Page 204: ...p 8 14 For details on COMMON SETTINGS COPY SETTINGS PRINTER SETTINGS TIMER SETTINGS AJUST CLEANING and SYSTEM SETTINGS see Chapter 5 Customizing Settings in the Reference Guide COMMON SETTINGS An aste...

Page 205: ...Information is positioned inside or outside the image area OUTSIDE IMAGE Terminal ID is printed outside the image border INSIDE IMAGE Terminal ID is printed inside the image border 2 TELEPHONE MARK Y...

Page 206: ...lution is four times that of STANDARD ULTRA FINE Suitable for documents that contain fine print and images The resolution is eight times that of STANDARD 3 DIRECT TX Enables disables the direct sendin...

Page 207: ...ES 2 REDIAL INTERVAL Sets period of time before redialing 2 MIN to 99 MIN 2 MIN 3 TX ERROR REDIAL Sets whether the machine redials automatically when transmission error occurs ON Turns on the automati...

Page 208: ...nd it horizontally when the document is set vertically ON Enable the automatic rotation OFF Disable the automatic rotation 3 RX SETTINGS Sets the reception functions 1 ECM RX The ECM Error Correction...

Page 209: ...urned off 3 TWO SIDED PRINT Sets whether the machine prints received documents on both sides of the paper OFF Disables the 2 sided printing ON Enables the 2 sided printing 4 CONT PRINTING Allows you t...

Page 210: ...me max 16 characters including spaces 3 OPTIONAL SETTING Customizes the transmission features for each one touch speed dialing key See One Touch Coded Speed Dialing on p 2 12 OFF Does not customizes t...

Page 211: ...t customizes the transmission features for each coded speed dialing code ON Customizes the transmission features for the code 1 INTERNATIONAL Select the mode for documents you send DOMESTIC LONG DISTA...

Page 212: ...les disables printing of the first page of the fax under the report OFF No first page is printed ON Prints the first page OUTPUT YES Prints a report every time you send a document REPORT WITH TX IMAGE...

Page 213: ...d reception results separately ON The activity report lists transmission and reception results separately 2 LIST PRINT Prints reports lists such as ACTIVITY REPORT SPEED DIAL LIST and USER DATA LIST 1...

Page 214: ...7 200 bps 4 800 bps 2 400 bps 3 MEMORY LOCK Sets whether to receive and store all documents in memory and not to print automatically OFF Disables the Memory Lock mode ON Enables the Memory Lock mode...

Page 215: ...HAPTER 11 1 11 Appendix This chapter lists the principal specifications for the Fax function of this machine glossary and the index Specifications 11 2 Super G3 FAX Board 11 2 Glossary 11 3 Index 11 1...

Page 216: ...an line Density Scan Transmission Standard Fine Super Fine Ultra Fine 8 pels 1 mm 3 85 line mm 8 pels 1 mm 7 7 line mm 8 pels 1 mm 15 4 line mm 16 pels 1 mm 15 4 line mm Transmission Speed Super G3 33...

Page 217: ...convenient when you know the other party s name but cannot recall the speed dialing number where the number is registered Automatic redialing When the other fax is busy or does not answer the machine...

Page 218: ...csimile numbers for coded speed dialing When you register the facsimile number you can also enter the receiving party s name set the speed for the transmission and other useful features D Delayed tran...

Page 219: ...u still want to send a document immediately Direct sending scans and sends one page at a time The document is not scanned into the memory so it takes a little more time to get your original document b...

Page 220: ...may be occasions when you want to turn ECM OFF For instance when you feel the transaction speed is extremely slow F Fax Standby Display The machine is ON and ready to use All operations start from th...

Page 221: ...jam occurs or the machine is running out of toner or paper L Long distance dialing When dialing or registering long distance numbers you sometimes have to insert a pause either within or after the te...

Page 222: ...from piling up in the paper output tray when the office is unattended After you return to the office you can print all documents stored in memory Memory sending Scanning the document into memory befor...

Page 223: ...may vary depending on your location and 10 seconds if added to the end of the number Only the length of pauses inside the numbers and not those at the end can be changed PBX Private Branch Exchange An...

Page 224: ...nch dpi Low resolution causes font characters and graphics to have a jagged appearance Higher resolution means smoother curves and angles as well as a better match to traditional typeface designs Reso...

Page 225: ...equential broadcast Enables you to send one scanned document to up to 201 destinations by using one touch speed dialing coded speed dialing and regular dialing Dial several numbers to send the documen...

Page 226: ...ssage transmission and the post message handshake The transmission time described in this manual is not the total time required for the entire transmission It is only the time for the message transmis...

Page 227: ...printing 8 16 sample 8 17 CODED DIAL LIST Details sample 8 19 CODED SPD DIAL setting 2 12 10 10 Coded Speed Dialing 2 2 Coded speed dialing using 2 6 CONT PRINTING setting 4 8 10 8 D Date Time enterin...

Page 228: ...ages See also individual messages 9 2 M Machine settings 10 1 MEMORY FULL message 9 3 Memory Lock Mode 7 3 Memory sending 3 2 3 3 Menu descriptions 10 3 N NOT REGISTERED message 9 4 O One Touch Speed...

Page 229: ...GS settings 10 7 RX TO MEMORY setting 10 8 S SCAN DENSITY setting 10 5 Send jobs canceling 1 42 Sending memory 3 3 problems 9 9 sequential broadcasting 3 12 Sequential broadcasting 3 12 SETTINGS setti...

Page 230: ...Index 11 16 Appendix 11 U UNIT NAME setting 10 4 USER DATA LIST printing 8 14 USER DATA LIST setting 8 14 10 12 USER SETTINGS settings 10 4 V Vertical placement 1 35...

Page 231: ...bH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON...

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Canon IMAGERUNNER 2020, Facsimile Manual

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