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Canon IMAGERUNNER 2010F, Facsimile Manual

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Canon IMAGERUNNER 2010F Facsimile Manual Download Page 186

CHAPTER

6-1

6

Memory Features

This chapter explains how you can store multiple documents in the machine’s memory, and 
recall them at a later date.

Memory Lock for Received Documents  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Turning Memory Lock ON/OFF Using the Memory Reception Key . . . . . . . . . . . . . . . . . . . . . . .6-8

Checking Documents Stored in Memory  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Printing a List of Documents in Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-10
Printing a Document Received in Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-12
Resending a Document after an Error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-12
Sending a Document in Memory to a Different Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-13
Deleting a Received Document from Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-15

Using a Memory Box  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Storing Documents in a Memory Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-17
Printing/Deleting Documents from a Memory Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-19

Summary of Contents for IMAGERUNNER 2010F

Page 1: ...Facsimile Guide Facsimile Guide Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ENG ...

Page 2: ...imageRUNNER 2010F Facsimile Guide ...

Page 3: ...Guide Copying Instructions Copying Guide Fax Instructions Facsimile Guide This Document Sending Function Instructions Sending Function Guide Setting Up the Network Connection and Installing the CD ROM Software Setup Guide Remote User Interface Instructions Remote UI Guide CD ROM Network Connectivity and Setup Instructions Network Guide CD ROM PS PCL Printer Instructions PS PCL Printer Guide CD ROM...

Page 4: ...Memory Features Relay Broadcasting Confidential Mailboxes Using Polling Special Fax Features Dual Line Functions Optional Printing Reports and Lists Troubleshooting Summary of Important settings Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Chapter 11 Chapter 12 Chapter 13 Chapter 14 ...

Page 5: ...fax functions of this machine and the index Chapter 15 Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need an exact specification please contact Canon ...

Page 6: ...unctions 1 4 One Touch Speed Dialing Panels Closed 1 4 One Touch Speed Dialing Panels Open 1 6 Things You Must Do Before Using This Machine 1 7 Connecting the Telephone Line 1 7 Setting the Telephone Line Type 1 8 Setting the Current Date and Time 1 10 Registering the Required Sender Information 1 12 Registering This Machine s Fax Number 1 13 Registering the Unit s Name 1 15 Registering the Sender...

Page 7: ...e 3 17 Setting the Stamp Feature 3 17 Turning ON OFF the Stamp Feature 3 19 Sending Methods 3 21 Book Sending 3 21 Memory Sending 3 23 Direct Sending 3 25 Using Regular Dialing 3 27 Redialing When the Line Is Busy 3 29 Automatic Redialing 3 29 Checking Automatic Redialing 3 32 Manual Redialing 3 33 Canceling Send Jobs 3 35 Canceling Transmission 3 35 Canceling Automatic Redialing or Memory Sending...

Page 8: ...iving Documents Receiving Documents 5 2 Available Paper Sizes 5 2 Receiving Documents into Memory 5 3 Receive Settings 5 5 Setting the ECM for Receiving 5 5 RX Page Footer 5 7 2 on 1 Mode 5 8 Printing Received Documents 5 10 Number of Copies 5 10 Printing Methods 5 11 Printing in Reduced Form 5 14 When the Machine Runs Out of Toner 5 17 Transferring Documents 5 19 Transfer Box Settings Table 5 19 ...

Page 9: ...ing 7 20 Sending a Document to a Relay Unit with Speed Dialing 7 21 Sending with the Advanced Communication Key 7 21 Chapter 8 Confidential Mailboxes What Is a Confidential Mailbox 8 2 Setting Up a Confidential Mailbox 8 3 Confidential Mailbox Setting Table 8 3 Creating a Confidential Mailbox 8 4 Changing Confidential Mailbox Settings 8 9 Deleting a Confidential Mailbox 8 11 Using a Confidential M...

Page 10: ...tting Up a Program One Touch Key 10 4 Setting the TX RX Start Speed 10 7 Adjusting the Scanning Density 10 9 Setting the RX Password 10 12 Confirming the Other Party s Fax Number 10 14 Changing the Fax Default Settings 10 16 Chapter 11 Dual Line Functions Optional Connecting the Telephone Lines to the Machine 11 2 Setting Up Line 2 for Fax Transmissions 11 3 Registering Your Telephone Number 11 3 ...

Page 11: ... Chapter 15 Appendix Report Samples 15 2 One Touch Speed Dialing List 1 15 2 One Touch Speed Dialing List 2 15 2 Coded Speed Dialing List 1 15 4 Coded Speed Dialing List 2 15 4 Group Dialing List 15 5 Access Code List 15 5 User s Data List 15 6 Activity Report 15 7 Transmission TX Reception RX Report 15 8 Error Transmission TX Report 15 8 Confidential Reception RX Report 15 9 Multi Transaction TX ...

Page 12: ...machine safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly In order to use the machine safely always pay attention to these cautions IMPORTANT Indicates operational requirements and restrictions Be sure to read these items carefully in order to operate the machine correc...

Page 13: ...xii Illustrations Used in This Manual Illustrations used in this manual are those displayed when the imageRUNNER 2010F has the optional Finisher L1 attached to it ...

Page 14: ...nges or modifications to the equipment unless otherwise specified in the manual If such changes or modifications should be made you could be required to stop operation of the equipment Users in the U S A PRE INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A Location Supply an suitable table cabinet or desk See the Appendix of the Reference Guide for the unit s dimensions and weight B Order...

Page 15: ...e telephone company Note REN is not required for some types of analog or digital facilities This equipment cannot be used on the public coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information The REN is used to determine the number of devices ...

Page 16: ...on of the equipment NOTE This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and u...

Page 17: ...r 500 Rotary Pulse Dial telephones A dedicated extension off a PBX unit without Call Waiting can be used with your facsimile unit Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing or send special codes that may cause a facsimile error C Power Requirements The power outlet should be a three prong grounded receptacle Single or Duplex...

Page 18: ... of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed five Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the ...

Page 19: ...igne automatique interurbaine ou Ligne automatique internationale si vous communiquez avec les pays étrangers NOTE Canon vous conseille d utiliser une ligne individuelle conforme aux normes industrielles à savior ligne téléphonique 2500 pour appareil à clavier ou 500 pour appareil à cadran impulsions Il est également possible de raccorder ce télécopieur à un système téléphonique à poussoirs car la...

Page 20: ...minal fournit une indication sur le nombre maximum de terminaux pouvant être connectés sur une interface téléphonique La terminaison sur une interface peut consister en n importe quelle combinaison d appareils à la condition seulement que la somme des Nombres d équivalence Ringer de tous les appareils ne soit pas supérieure à 5 Les réparations sur un appareil certifié doivent être faites par une s...

Page 21: ... storage or retrieval system without the prior written permission of Canon Inc Disclaimers The information in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF...

Page 22: ...arts and Functions 1 4 Things You Must Do Before Using This Machine 1 7 Connecting the Telephone Line 1 7 Setting the Telephone Line Type 1 8 Setting the Current Date and Time 1 10 Registering the Required Sender Information 1 12 Registering This Machine s Fax Number 1 13 Registering the Unit s Name 1 15 Registering the Sender Information TX Terminal ID 1 16 Registering Sender Names 1 19 Registeri...

Page 23: ...lso store 137 numbers for coded speed dialing by designating a three digit code for each of them Multiple one touch and coded speed dialing entries can be registered in a group Additionally you can quickly find a fax number by entering the destination s name you have registered Chapter 2 Speed Dialing You can register an access code from two to five digits to represent a fax number See Access Code...

Page 24: ...2 Printing Reports and Lists Additional Functions with Optional Equipment Installed You can send documents to an e mail address Sent documents are attached to the e mail as image files This enables the receiving party to view the contents of the documents on their computer monitor See the Sending Function Guide If the optional Canon Super G3 FAX Expansion Kit B1 is installed you can set a dedicate...

Page 25: ...the main power indicator light and the other keys and indicators are turned OFF j j j j Directory key Press to search for fax telephone numbers by the name under which they are registered for speed dialing and then use the number for dialing k k k k Coded Dial key Press this key and a three digits code to dial a fax telephone number that you have registered for coded speed dialing l l l l Hook key...

Page 26: ... x x x x Alarm lamp Lights or blinks red when an error occurs If the alarm lamp blinks solve the problem by following the instructions on the LCD display If the alarm lamp maintains a steady red light call for your local authorized Canon dealer y y y y In Use Memory lamp A light that blinks red or maintains a steady green light when the machine is copying or there are documents stored in memory z ...

Page 27: ...enus on the display during data registration or to move the cursor left or right during data registration j j j j Clear key Clears an entire entry during information registration k k k k key Press this key to enter a plus sign in a fax number l l l l Pin Code key Displays the PIN code message so you can enter a PIN code when dialing through a PBX Public Branch Exchange m m m m TTI Selector key Ent...

Page 28: ...to begin using the fax function If the connection or the registered information is not correct the machine will not function properly Connecting the Telephone Line Before turning the power ON connect the telephone line to the machine 1 Connect one end of the telephone line to the line jack marked 2 Connect the other end of the telephone line to your wall telephone jack Line Jack ...

Page 29: ...ck with your local telephone company and if you need to change the factory default telephone line setting follow the procedure below 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 01 USER S...

Page 30: ...TTINGS menu appears 5 Press F3 or F4 to highlight 02 TEL LINE TYPE press OK The TEL LINE TYPE menu appears 6 Press F3 or F4 to highlight 01 TOUCH TONE or 02 ROTARY PULSE press OK The telephone line type is registered and the display returns to the TEL LINE SETTINGS menu 7 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 OK F3 F4 OK Reset ...

Page 31: ...quired for functions that have timer settings 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears and the indicator light blinks 2 Press F3 or F4 to highlight 05 TIMER SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The TIMER SETTINGS menu appears 3 Press F3 or F4 to highlight 01 DATE TIME SETTING press OK The DATE TIME SETTING menu appe...

Page 32: ...r notation with four digits and no space Enter two digits for the year Examples May 6 0506 7 05 a m 0705 11 18 p m 2318 NOTE If you make a mistake when entering values press Clear enter the correct values 5 Press OK The date and time is set and the display returns to the TIMER SETTINGS menu 6 Press Reset to return to the Fax Basic Features screen F2 F3 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF M...

Page 33: ...s immediately where it came from because your sender information is printed at the top of every page you send If the TX TERMINAL ID is set to OUTSIDE IMAGE If the TX TERMINAL ID is set to INSIDE IMAGE NOTE You can set not to print the TX Terminal ID even if it is registered See Registering the Sender Information TX Terminal ID on p 1 16 If you set the TX TERMINAL ID to 01 ON and there are unregist...

Page 34: ...t for sending Page Number Total Number of Pages The page number of the document out of the total number of pages Registering This Machine s Fax Number Follow the procedure below to register the number of your machine 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becom...

Page 35: ...4 to highlight 01 USER TEL NO press OK The USER TEL NO menu appears 6 Use the numeric keys to enter your fax number press OK Your fax number is registered and the display returns to the TEL LINE SETTINGS menu NOTE If you entered a wrong number use the cursor keys to go back to the position you want to correct press Delete enter the correct number To delete the entire entry press Clear F3 F4 OK F3 ...

Page 36: ...ster is printed as the TX Terminal ID on the document the other party receives NOTE For details about entering letters see Chapter 2 Basic Operations in the Reference Guide 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK 2 Press F3 or F4 to highlight 01 USER SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The USER SETT...

Page 37: ...ect whether to send documents with the TX Terminal ID The TX Terminal ID is printed on the top of every page the other party receives telling the recipient the sender s name and fax number IMPORTANT In the United States this setting must be ON Please see FCC Federal Communications Commission on p xiii and Registering the Required Sender Information on p 1 12 for details on FCC rules governing the ...

Page 38: ... becomes highlighted The USER SETTINGS menu appears 3 Press F3 or F4 to highlight 04 TX TERMINAL ID press OK The TX TERMINAL ID menu appears 4 Press F3 or F4 to highlight the transmission type press OK 01 FAX Set whether to print TX Terminal ID on outgoing fax documents 02 I FAX Set whether to print TX Terminal ID on outgoing I fax documents 03 FTP Set whether to print TX Terminal ID on outgoing d...

Page 39: ... SETTINGS menu If you selected 01 TTI POSITION Press OK press F3 or F4 to highlight 01 OUTSIDE IMAGE or 02 INSIDE IMAGE press OK 01 OUTSIDE IMAGE This prints the TX Terminal ID outside the image area on the output fax 02 INSIDE IMAGE This prints the TX Terminal ID inside the image area on the output fax The display returns to the TX TERMINAL ID menu If you selected 02 TEL NUMBER MARK Press OK pres...

Page 40: ... alternative sender names is optional but you may want to register sender names if several people are using the same machine to send documents If each user registers his or her personal name as a sender name you can select one of these names just before sending a document their name instead of the unit s name will be printed at the top of the documents they send NOTE You can register up to 99 send...

Page 41: ... or previous menu option becomes highlighted The USER SETTINGS menu appears 3 Press F3 or F4 to highlight 03 SENDER NAME press OK 4 Press F3 or F4 to select a number under which you want to register a sender name press OK 5 Press F3 or F4 to highlight 01 SENDER NAME REG press OK The display for entering the sender s name appears F3 F4 OK F3 F4 F3 F4 OK F3 F4 OK F3 F4 OK ...

Page 42: ...keys to go back to the position you want to correct press Delete enter the correct letter To delete the entire entry press Clear For details about entering letters see Chapter 2 Basic Operations in the Reference Guide 7 Press F3 or F4 to highlight 02 PERSONAL SETTINGS press OK The PERSONAL SETTINGS menu appears 8 Press F3 or F4 to highlight 01 SENDER FAX NUMBER press OK The SENDER FAX NUMBER menu ...

Page 43: ...enu If you selected 02 OTHER FAX NUMBERS Press OK Enter the fax number using the numeric keys press OK The number you entered is registered as the sender fax number and the display returns to the PERSONAL SETTINGS menu 10 Press F3 or F4 to highlight 02 MAIL ACCOUNT press OK The display for selecting a MAIL ACCOUNT appears NOTE If you have installed the optional I Fax feature you can use the e mail...

Page 44: ...ered number is printed on the document received by the other party as the TX Terminal ID The registered number can be either the user s telephone number or any other fax number you wish to appear on the document NOTE The default setting is 01 USER TEL NUMBER 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK 2 Press F3 or F4 to highlight 01 USER SETTINGS press OK Eac...

Page 45: ...isplay returns to the USER SETTINGS menu If you selected 02 OTHER FAX NUMBERS Press OK enter the fax number to register using the numeric keys press OK The display returns to the USER SETTINGS menu NOTE If you entered a wrong number use the cursor keys to go back to the position you want to correct press Delete enter the correct number To delete the entire entry press Clear 5 Press Reset to return...

Page 46: ...g keys we recommend that you occasionally print a list of all telephone numbers registered in the machine and store it for reference See Printing the List of Fax Settings on p 12 12 Overview of Speed Dialing Methods 2 2 Setting Up Speed Dialing 2 3 One Touch Speed Dialing 2 3 Coded Speed Dialing 2 12 Group Dialing 2 21 Access Code Dialing 2 27 Using Speed Dialing 2 30 One Touch Speed Dialing 2 30 ...

Page 47: ... start a document transmission by pressing Coded Dial followed by a three digit code of your choice using the numeric keys on the control panel While Coded Speed Dialing requires you to press more keys it enables you to register up to 137 numbers Group Dialing Group dialing enables you to dial a group of registered one touch or coded speed dialing numbers By registering each group under one touch ...

Page 48: ... contain a telephone number up to 120 digits and a name up to 16 characters If you register multiple destinations to a one touch speed dialing key the key for code can be used for group dialing 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 04 ADD REGISTRATION press OK Each time you press or the next or previous menu option becomes highlighted The ...

Page 49: ...F4 to highlight an empty number under which you want to register a fax number press OK An empty one touch speed dialing key displays NOT REGISTERED next to the speed dialing number The names or fax numbers already registered are displayed to the right of the speed dialing numbers IMPORTANT You cannot register fax numbers for speed dialing numbers designated to the program one touch key 6 Press F3 ...

Page 50: ...s Delete enter the correct number 8 Press F3 or F4 to highlight 02 NAME press OK The display for entering the destination name appears 9 Enter the name of the destination up to 16 characters press OK The message DATA ENTRY OK appears on the screen for about two seconds the name of the destination is registered and the display returns to the TEL REGISTRATION menu NOTE For details about entering let...

Page 51: ...ETTING menu appears Proceed to the next step NOTE From the OPTIONAL SETTING menu you can set transmission features such as the access code TX start time ITU T subaddress and password international sending transmission speed and ECM transmission 12 Press F3 or F4 to set the desired optional setting press OK The display for setting the item you selected appears The optional settings include the foll...

Page 52: ...ce transmission errors during international sending change the international setting to INTERNATIONAL 1 and try to send the document again If the problem persists select INTERNATONAL 2 If you still encounter a transmission error select INTERNATIONAL 3 TX SPEED If transmission errors occur frequently while sending in 33 6 Kbps select a slower speed 14 4 Kbps 9 6 Kbps 4 8 Kbps or 2 4 Kbps ECM TX ECM...

Page 53: ...ation e g 1 00 p m as 13 00 using the numeric keys press OK The message DATA ENTRY OK appears on the screen for about two seconds and the display returns to the TX TIME SETTING menu NOTE If you want to cancel the time or set other optional settings press BACK If you made a mistake entering the time use the cursor keys to go back to the digit you want to correct enter the correct digit To delete th...

Page 54: ... would like to receive Set the ITU T subaddress and password for the TX TYPE setting you select Press F3 or F4 to select 01 PASSWORD or 02 SUBADDRESS enter the subaddress or password using the numeric keys press OK The display returns to the OPTIONAL SETTING menu NOTE The subaddress and any spaces in it must be exactly the same as the other party s subaddress To enter a space press Space If you en...

Page 55: ...ce setting press OK The display returns to the OPTIONAL SETTING menu If you want to select a transmission speed Press F3 or F4 to highlight 05 TX SPEED press OK Press F3 or F4 to highlight a desired transmission speed press OK The display returns to the OPTIONAL SETTING menu If you want to turn the Error Correction mode ON or OFF Press F3 or F4 to highlight 06 ECM press OK F3 F4 OK F3 F4 OK F3 F4 ...

Page 56: ... F3 or F4 to highlight 07 TX LENE SELECTION press OK Press F3 or F4 to highlight 01 AUTO or 02 FIXED press OK 01 AUTO The machine uses the available telephone line for outgoing fax transmissions 02 FIXED The machine uses only the line you selected for outgoing fax transmissions The display returns to the OPTIONAL SETTING menu If you selected 02 FIXED press F3 or F4 to highlight 01 LINE 1 or 02 LIN...

Page 57: ...ess Reset to return to the Fax Basic Features screen Coded Speed Dialing You can register up to 137 numbers for coded speed dialing Each speed dialing key can contain a telephone number up to 120 digits and a name up to 16 characters If you register multiple destinations to a coded speed dialing key the key for code can be used for group dialing 1 Press Additional Functions The ADDITIONAL FUNCTION...

Page 58: ...L ADDRESS and 03 FTP SERVER are also displayed 4 Press F3 or F4 to highlight 01 TEL REGISTRATION press OK The TEL REGISTRATION menu appears 5 Press F3 or F4 to highlight an empty number under which you want to register a fax number press OK An empty coded speed dialing key displays NOT REGISTERED next to the speed dialing number The names or fax numbers already registered are displayed to the righ...

Page 59: ...digits including spaces press OK The message DATA ENTRY OK appears on the screen for about two seconds and the display returns to the TEL REGISTRATION menu NOTE To delete the fax number press Clear If you entered a wrong number use the cursor keys to go back to the position you want to correct press Delete enter the correct number 8 Press F3 or F4 to highlight 02 NAME press OK The display for ente...

Page 60: ...ETTING press OK The OPTIONAL SETTING menu appears 11 Press F3 or F4 to highlight 01 OFF or 02 ON press OK If you selected 01 OFF the display returns to the TEL REGISTRATION menu To continue registering other numbers repeat the procedure from step 5 If you selected 02 ON the OPTIONAL SETTING menu appears Proceed to the next step NOTE From the OPTIONAL SETTING menu you can set transmission features ...

Page 61: ...ord for each feature INTERNATIONAL If you experience transmission errors during international sending change the international setting to INTERNATIONAL 1 and try to send the document again If the problem persists select INTERNATONAL 2 If you still encounter a transmission error select INTERNATIONAL 3 TX SPEED If transmission errors occur frequently while sending in 33 6 Kbps select a slower speed ...

Page 62: ...reset time for the machine to automatically send your documents Press F3 or F4 to highlight 02 TX TIME SETTING press OK Press F3 or F4 to highlight a preset time number 01 to 05 press OK You can set up to five times each day for the machine to automatically send your documents Enter the time you want to start the transmission in 24 hour notation e g 1 00 p m as 13 00 using the numeric keys press O...

Page 63: ...rd 02 CONFIDENTIAL TX Sends a document to the registered fax number using the confidential mailbox feature 03 ORIG RELAY TX Sends a document to the registered fax number for a relay broadcast 04 SUBADDRESS TX Sends a document with an ITU T subaddress and or password to the registered fax number 05 POLLING RX Sends a polling request to the registered fax number that holds the document you would lik...

Page 64: ...ments with an ITU T subaddress and password see Sending a Document with a Subaddress Password on p 4 18 If you want to select an international calling setting Press F3 or F4 to highlight 04 INTERNATIONAL press OK Press F3 or F4 to highlight a desired international long distance setting press OK The display returns to the OPTIONAL SETTING menu If you want to select a transmission speed Press F3 or ...

Page 65: ...en the optional Canon Super G3 FAX Expansion Kit B1 is installed Press F3 or F4 to highlight 07 TX LENE SELECTION press OK Press F3 or F4 to highlight 01 AUTO or 02 FIXED press OK 01 AUTO The machine uses the available telephone line for outgoing fax transmissions 02 FIXED The machine uses only the line you selected for outgoing fax transmissions The display returns to the OPTIONAL SETTING menu If...

Page 66: ...are finished registering numbers for coded speed dialing press Reset to return to the Fax Basic Features screen Group Dialing Group dialing enables you to dial a group of registered one touch or coded speed dialing fax numbers By registering a group for one touch coded speed dialing you press only one key or press Coded Dial followed by a three digit code to send the same document to several desti...

Page 67: ...appears 4 Create a group dial To create a group under a one touch speed dialing key Press F3 or F4 to highlight an empty number press OK An empty group dial number displays NOT REGISTERED next to the speed dialing number The names or fax numbers already registered are displayed to the right of the speed dialing numbers If a group is already registered GROUP DIAL is displayed for the number registe...

Page 68: ... under which you want to create a group press OK The display for registering a group appears IMPORTANT You cannot select one touch speed dialing keys or coded speed dialing codes under which fax numbers are already registered You cannot select one touch speed dialing keys that are registered for program one touch keys 5 Press F3 or F4 to highlight 01 DESTINATION TEL ID press OK The display for spe...

Page 69: ...ighlight 02 NAME press OK The display for entering the group name appears 9 Use the numeric keys to enter a name up to 16 characters for the group press OK The message DATA ENTRY OK appears on the screen for about two seconds the name is registered and the display returns to the GROUP DIAL menu to continue registering the group NOTE For details about entering letters see Chapter 2 Basic Operations...

Page 70: ... not want to perform optional settings highlight 01 OFF press OK The display returns to the GROUP DIAL menu to continue registering the group If you want to continue registering other groups repeat the above procedure from step 4 The OPTIONAL SETTING menu appears 12 Press F3 or F4 to set the desired optional setting press OK If you want to set an access code Press F3 or F4 to highlight 01 ACCESS C...

Page 71: ... time you want to start the transmission in 24 hour notation e g 1 00 p m as 13 00 using the numeric keys press OK The message DATA ENTRY OK appears on the screen for about two seconds and the display returns to the TX TIME SETTING menu This completes all the optional settings for a group dial NOTE If you want to cancel setting the time press BACK If you made a mistake entering the time use the cu...

Page 72: ...ONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 07 SYSTEM SETTINGS press OK If a System Administrator ID and password are set enter them after selecting 07 SYSTEM SETTINGS press OK For information on entering or setting the Syste...

Page 73: ...1 USE or 02 DO NOT USE press OK If you selected 01 USE proceed to step 6 If you selected 02 DO NOT USE the setting is complete 6 Press F3 or F4 to highlight 01 ACCESS CODE KEY press OK The ACCESS CODE KEY menu appears 7 Press F3 or F4 to highlight 01 USING KEY or 02 OTHER press OK The display returns to the ACCESS CODE menu F3 F4 OK F3 F4 OK F3 F4 OK F3 F4 OK ...

Page 74: ... code press OK The display returns to the SYSTEM SETTINGS menu IMPORTANT If access codes are already registered for one touch or coded speed dialing the message THE ACCESS CODE IS ALREADY SET CHANGE THE SETTING AFTER CLEARING appears on the screen for about two seconds You cannot change the number of characters Delete the access codes first then change the number of characters NOTE The access code...

Page 75: ...ne touch speed dialing key You can register up to 63 destinations for one touch speed dialing IMPORTANT To use this feature you must first register a telephone number for one touch speed dialing See One Touch Speed Dialing on p 2 3 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents on the machine For instructions explaining how to place your documents se...

Page 76: ...ess Clear press the correct one touch speed dialing key If you have preset a time to send documents to the number registered under the one touch speed dialing key the machine will send the documents at the preset time If you want to cancel the transmission after you press a one touch speed dialing key press Stop 4 Press Start to scan your documents immediately Otherwise the machine waits for five ...

Page 77: ...DDIAL is displayed 4 Enter the three digit code assigned to the number you want to dial using the numeric keys The registered number and name are displayed After five seconds 10 seconds for sequential broadcasting the machine starts to scan and send the document automatically NOTE If you enter the wrong code press Clear Coded Dial enter the correct code If you have preset a time to send documents ...

Page 78: ...feature you must first register a group of telephone numbers for one touch or coded speed dialing See Group Dialing on p 2 21 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents on the machine For instructions explaining how to place your documents see Placing Originals on p 3 6 NOTE You can adjust the resolution density and image quality See Adjusting th...

Page 79: ... 7 Scanning starts Directory Dialing Follow this procedure to look up the other party s name and retrieve the number for dialing This feature is convenient when you know the other party s name but cannot recall the one touch speed dialing key the code for coded speed dialing or group dialing where the number is registered IMPORTANT To use this feature you must first register a name for one touch c...

Page 80: ...r of the name you are searching for If the name is not registered correctly the machine will not be able to find it 5 Press F2 or F3 to highlight the destination you want to dial press OK The selected number and name are displayed After five seconds 10 seconds for sequential broadcasting the machine starts to scan and send the document automatically NOTE If you have preset a time to send documents...

Page 81: ...t register an access code key See One Touch Speed Dialing on p 2 3 or Coded Speed Dialing on p 2 12 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents on the machine For instructions explaining how to place your documents see Placing Originals on p 3 6 NOTE You can adjust the resolution density and image quality See Adjusting the Resolution Density and I...

Page 82: ...d Dialing 2 4 Enter the access code two to five digits using the numeric keys The number and name of the destination are displayed 5 Press Start Scanning starts 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF MNO WXY OPER SYMBOLS Start ...

Page 83: ...Using Speed Dialing 2 38 Speed Dialing 2 ...

Page 84: ...3 12 Sending a Document with a Sender Name 3 15 Document Stamp Feature 3 17 Setting the Stamp Feature 3 17 Turning ON OFF the Stamp Feature 3 19 Sending Methods 3 21 Book Sending 3 21 Memory Sending 3 23 Direct Sending 3 25 Using Regular Dialing 3 27 Redialing When the Line Is Busy 3 29 Automatic Redialing 3 29 Manual Redialing 3 33 Canceling Send Jobs 3 35 Canceling Transmission 3 35 Canceling Au...

Page 85: ... see Chapter 1 Before You Start Using this Machine in the Reference Guide Routine maintenance see Chapter 7 Routine Maintenance in the Reference Guide 1 Press FAX lights and the machine enters the Fax Basic Features screen If the message INSERT A CONTROL CARD appears Insert a control card NOTE For instructions on using the optional Card Reader E1 see Chapter 3 Optional Equipment in the Reference G...

Page 86: ...pears NOTE For instructions on using Department ID Management see Chapter 6 System Manager Settings in the Reference Guide 2 Place your original You can place your original either vertically or horizontally in the feeder or on the platen glass For instructions on placing your original see Placing Originals on p 3 6 3 Select the desired fax settings on the Fax Basic Features screen ID ...

Page 87: ...ee Chapter 2 Speed Dialing and Sending Methods on p 3 21 If you want to set other sending conditions set them before you specify the destination See Chapter 4 Additional Sending Features 6 Press Start Scanning starts IMPORTANT The size of the original is detected automatically However if the output paper in the machine at the receiving end does not match the size of your scanned document the machi...

Page 88: ...were scanning will be cancelled The number of pages you can store into memory differs depending on the amount of free memory remaining in the machine and the type of document you are scanning Press Monitor to check the transmission result or cancel sending the documents stored in memory See Checking Transaction Results on p 3 38 7 If you want to cancel sending the document press Stop 8 When scanni...

Page 89: ...rt The machine automatically scans them into memory NOTE The size of the original is automatically detected and the document is scanned However if the output paper in the machine at the receiving end is not equal to the scanned size the original image is either reduced in size to match the size of the output paper at the receiving end or is divided into parts before being sent The machine cannot a...

Page 90: ...rmation is not printed in the correct position on the fax NOTE LTR originals can be placed either vertically or horizontally However the scanning speed for horizontally placed originals is somewhat slower than for vertically placed originals Horizontally placed LTR originals are referred to as LTR 11 x 17 and LGL originals must be placed horizontally To get the same output result when you are usin...

Page 91: ...llustration When placing originals on the platen glass lift the feeder above 11 7 8 30 cm so that the sensor detaches from the underside of the feeder If the sensor does not detach from the underside of the feeder the size of the originals may not be detected correctly 2 Place your original face down The surface that you want to scan into memory must be placed face down Align the top edge of your ...

Page 92: ... down hard on the feeder when using the platen glass to make copies of thick books Doing so may damage the platen glass and result in personal injury IMPORTANT If you are placing originals on the platen glass the size of the original is detected after the feeder has been lowered Be sure to lower the feeder before sending STMT originals and postcards cannot be detected Follow the instructions on th...

Page 93: ...th tears or large binding holes Severely curled originals or originals with sharp folds Clipped or stapled originals Carbon backed paper or other originals which might not feed smoothly Transparencies and other highly transparent originals Avoid scanning the same original using the feeder more than approximately 30 times Scanning the same original repeatedly may result in the original becoming fol...

Page 94: ...le they are being scanned Do not place objects in the original output area Blocking the paper delivery slot may damage the originals When scanning is complete remove the originals from the original output tray to avoid paper jams NOTE The scanned originals are putout face down to the original output tray COPY FAX COPY FAX Original Output Tray ...

Page 95: ...Time has elapsed See Chapter 4 Selecting and Storings Settings in the Reference Guide If you set the resolution to FINE SUPER FINE ULTRA FINE or the image quality to TEXT PHOTO or PHOTO the quality of the scanned image will be higher but the scanning and sending time will be longer The default settings are as follows RESOLUTION STANDARD DENSITY STANDARD IMAGEQUALITY TEXT Resolution Adjusts the res...

Page 96: ...l printed or typewritten text TEXT PHOTO Select for sending a document that contains both text and halftone images such as photographs PHOTO Select for sending a document that contains halftone images only such as photographs 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place you documents on the machine For instructions explaining how to place your originals see Placi...

Page 97: ...o select the desired the image quality setting 4 After adjusting the scan settings press OK 5 Specify the destination You can specify the destination using various sending methods See Using Regular Dialing on p 3 27 Using Speed Dialing on p 2 30 or Redialing When the Line Is Busy on p 3 29 If necessary set other sending modes before specifying the destination See Sending Methods on p 3 21 or Chapt...

Page 98: ...er names can be registered At least one sender s name must be registered so you can use this feature See Registering Sender Names on p 1 19 If the TX TERMINAL ID is set to 02 OFF the sender s name is not printed on the document received by the other party even if you select a sender s name when sending 1 Place your documents on the machine For instructions explaining how to place your originals se...

Page 99: ...n specify the destination using various sending methods See Using Regular Dialing on p 3 27 Using Speed Dialing on p 2 30 or Redialing When the Line Is Busy on p 3 29 If necessary set other sending modes before specifying the destination See Sending Methods on p 3 21 or Chapter 4 Additional Sending Features The machine scans the document and sends it Start ...

Page 100: ... memory sending or only documents you scan for direct sending The documents are stamped when they are set on the feeder The stamp feature does not stamp documents you scan for sending using the platen glass or documents you copy NOTE The default setting is 01 DIRECT MEMORY TX For details about using the stamp feature see Turning ON OFF the Stamp Feature on p 3 19 1 Press Additional Functions The A...

Page 101: ...appears 5 Press F3 or F4 to highlight 01 DIRECT MEMORY TX or 02 DIRECT TX press OK DIIRECT MEMORY TX This stamps documents after they are scanned for Direct Sending or Memory Sending DIIRECTTX This stamps documents after they are sent in the Direct Transmission mode only The display returns to the TX SETTINGS menu 6 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 OK F3 F4 OK ...

Page 102: ...ing the Additional Functions menu See Changing the Fax Default Settings on p 10 16 You can select whether the machine stamps documents you scan for direct and memory sending or only for direct sending See Setting the Stamp Feature on p 3 17 Be careful because no information is displayed about the stamp feature even if it is turned ON 1 Press FAX lights and the machine enters the Fax Basic Features...

Page 103: ...or F4 to highlight 02 TX STAMP ON press OK 5 Specify the destination send the document The document is stamped NOTE If the stamp becomes faint you may have to refill the stamp ink compartment See Chapter 7 Routine Maintenance in the Reference Guide F3 F4 OK ...

Page 104: ...cument into memory NOTE If a paper jam occurs during scanning the transmission is canceled Perform the sending procedure again Book Sending Book Sending enables you to send a document that cannot be set in the feeder such as a page of a book torn paper or a delicate document 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your document face down on the platen glass ...

Page 105: ...memory NOTE A transaction number is assigned to every document scanned for sending It is used for canceling a transmission or printing deleting the documents in memory A page number shows the order of the pages in one document See Canceling Send Jobs on p 3 35 Checking Transaction Results on p 3 38 or Checking Documents Stored in Memory on p 6 10 To cancel sending press Stop If the memory becomes ...

Page 106: ...machine is busy sending another document Memory Sending is automatically selected unless you select Direct Sending NOTE The machine has enough memory 16 MB to store up to 100 pages of sent and received documents fewer if the document contains many graphics or particularly dense text If you have the optional memory module installed you can store up to 1500 pages These figures are based on the use o...

Page 107: ... 6 10 To cancel sending press Stop If the memory becomes full while you are scanning a document for sending the message MEMORY FULL appears on the LCD display Press OK so that the paper remaining in the feeder can be put out All the pages you were scanning are deleted The number of pages you can scan into memory differs depending on the amount of free memory remaining in the machine and the type o...

Page 108: ...gh Direct Sending is slower that Memory Sending you can use Direct Sending if you nee to send an urgent document ahead of other documents stored in memory You can also use Direct Sending when the memory is full and there is no space to hold another document in memory 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents in the feeder For instructions explai...

Page 109: ...e selected delayed transmission or sequential broadcasting memory sending is automatically selected 5 Press Start The machine dials the other party s number and starts sending the document Each page is sent as it is scanned NOTE During transmission a series of messages appear on the LCD display and report the other party s telephone number transaction number and the number of pages The final messa...

Page 110: ...xplaining how to place your documents see Placing Originals on p 3 6 NOTE You can adjust the resolution density and image quality See Adjusting the Resolution Density and Image Quality on p 3 12 You can also specify a sender s name with TTI Selector See Sending a Document with a Sender Name on p 3 15 3 Dial the other party s fax number using the numeric keys The number you enter appears on the dis...

Page 111: ...ing open all three one touch speed dialing panels press Clear to clear the entire entry enter the correct telephone number You can also use Clear on the control panel to clear the entire telephone number If you make a mistake during dialing and you do not want to clear the entire telephone numbers use the cursor keys to go back to the digit you want to correct open all three one touch speed dialin...

Page 112: ...ed amount of time has elapsed If Auto Redial is set to 01 ON the number of redialing attempts and the time interval between attempts can be set You can set up the following options for automatic redialing The number of times the machine attempts to redial default setting 02 times The time interval the machine waits between redialing attempts default setting 2 minutes How the machine handles redial...

Page 113: ...IAL press OK The AUTO REDIAL menu appears 4 Press F3 or F4 to highlight 01 ON press OK If you do not want to use the Auto Redial Feature select 02 OFF press OK Proceed to step 6 The display for setting up the Auto Redial feature appears 5 Adjust the auto redial settings to suit your needs If you want to set the number of times the machine attempts to redial Press F3 or F4 to highlight 01 REDIAL TI...

Page 114: ...ant to set the redial interval Press F3 or F4 to highlight 02 REDIAL INTERVAL press OK The display for setting the redial interval appears Press F2 or F3 to select the desired redial time interval press OK The display returns to the AUTO REDIAL menu NOTE You can set the time interval from 02 to 99 minutes in one minute increments You can also use the numeric keys to enter the redial time interval ...

Page 115: ...or occurred It also resends the first page of the document ERROR PAGE Resends the document from the page where the error occurred The display returns to the TX SETTINGS menu 6 Press Reset to return to the Fax Basic Features screen Checking Automatic Redialing 1 Press Monitor F1 TX RX RESULT The following screen is displayed NOTE If you do not want to send the document using automatic redialing pre...

Page 116: ...the machine does not manage to send the document the machine waits for another two minutes and dials again If the transmission fails again sending is canceled and an Error TX Report is printed See TX Reports on p 12 2 Manual Redialing 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents on the machine For instructions explaining how to place your documents...

Page 117: ...e Is Busy 3 34 Basic Sending 3 3 Press Pause Redial If you want to stop sending press Stop The last dialed number is displayed and the machine gets ready to send the document 4 Press Start Scanning starts Pause Redial Start ...

Page 118: ...are using Memory Sending the message CANCEL DURING TX RX is displayed If you press Stop while the machine is scanning a document placed in the feeder or during Direct Sending the message STOP KEY PRESSED PRESS OK KEY is displayed 2 Press F3 YES If the machine is scanning the document or sending the document using Direct Sending press OK After you press YES to cancel the transmission an alarm sound...

Page 119: ...ssion results is displayed 3 Press F2 or F3 to highlight the transmission you want to cancel F4 DELETE DOCMT Each time you press or the next or previous list item becomes highlighted 4 Press F3 YES The document waiting for Automatic Redialing or Memory Sending is canceled NOTE You can also cancel a transmission by pressing Memory Reference and pressing F4 DELETE DOCMT See Deleting a Received Docum...

Page 120: ...Basic Sending 3 5 Press F3 or F4 to highlight 01 DOC MEMORY LIST press OK The document memory list is printed and you can check the detailed information about the documents waiting to be sent or the received documents F3 F4 OK ...

Page 121: ...lso check which destinations are set for a sequential broadcast 1 Press Monitor If the copy job monitor screen is displayed press Monitor again The fax job monitor screen is displayed To check the detailed information Press F3 or F4 to view the list of sending jobs select the desired send job that you want to check press OK The detailed information about the sending job you selected is displayed N...

Page 122: ...Checking Transaction Results 3 39 Basic Sending 3 3 Press F1 RX TX STATUS The fax job monitor screen reappears 4 Press Reset to return to the Fax Basic Features screen F1 Reset ...

Page 123: ...Checking Transaction Results 3 40 Basic Sending 3 ...

Page 124: ...Mode 4 7 TX Rotation 4 9 Sequential Broadcasting to More Than One Location 4 11 Printing the Multi TX Report 4 13 Sending Documents at a Preset Time 4 14 Setting a Delayed Transmission During a Sending Operation 4 16 Checking and Canceling a Delayed Transmission Setting 4 17 Sending a Document with a Subaddress Password 4 18 Setting Up and Using PIN Codes 4 22 Setting a PIN Code 4 22 Dialing with ...

Page 125: ...le to speed up transmission time by turning ECM 02 OFF IMPORTANT If you want to communicate using ECM it is necessary take the ECM function be set in both the destination machine and the sending machine Even if you set ECM errors can sometimes occur if the telephone line is in poor condition If there is trouble with the telephone line transmissions take longer to complete NOTE The default setting ...

Page 126: ... The TX SETTINGS menu appears 4 Press F3 or F4 to highlight 01 ECM TX press OK The ECM TX menu appears 5 Press F3 or F4 to highlight 01 ON or 02 OFF press OK The ECM is set and the display returns to the TX SETTINGS menu 6 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 OK F3 F4 OK Reset ...

Page 127: ...change you may have to dial a number to connect to an outside line The outside number must also be registered with the fax number The switching system may also require that you insert a pause after the outside number For further assistance contact an authorized Canon dealer or your local telephone company NOTE Keep in mind the following important points about pauses A pause entered within a number...

Page 128: ...AUSE TIME press OK The display for setting the pause time appears 4 Press F2 or F3 to increase or decrease the pause time in seconds press OK You can also enter the pause length using the numeric keys The pause time is set and the display returns to the TX SETTINGS menu NOTE You can set the pause length between 01 and 15 seconds in one second increments 5 Press Reset to return to the Fax Basic Fea...

Page 129: ...ting is 02 ON 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears ç 2 Press F3 or F4 to highlight 03 TX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The TX SETTINGS menu appears 3 Press F3 or F4 to highlight 04 ERASE FAILED TX press OK The ERASE FAILED TX menu appears Additional Functions F...

Page 130: ...t If you turn the TIME OUT mode 01 ON the machine pauses for five seconds after you specify a destination before starting to scan If you are using sequential broadcasting to send your document to more than one location you must dial the second number within five seconds of dialing the first number All subsequent numbers must be dialed within 10 seconds If you wait longer than the specified timeout...

Page 131: ...enu option becomes highlighted The TX SETTINGS menu appears 3 Press F3 or F4 to highlight 05 TIME OUT press OK The TIME OUT menu appears 4 Press F3 or F4 to highlight 01 ON or 02 OFF press OK The TIMEOUT mode is set and the display returns to the TX SETTINGS menu 5 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 F3 F4 OK F3 F4 OK Reset ...

Page 132: ...TR document only The TX Rotation function is not available if you are using the Direct Sending method The default setting is 01 ON 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears ç 2 Press F3 or F4 to highlight 03 TX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The TX SETTINGS menu appe...

Page 133: ...ditional Sending Features 4 4 Press F3 or F4 to highlight 01 ON or 02 OFF press OK The TX Rotation mode is set and the display returns to the TX SETTINGS menu 5 Press Reset to return to the Fax Basic Features screen F3 F4 OK Reset ...

Page 134: ...nd you want to make sure that all transactions are complete set the machine to print the Multi TX Transaction Report See Printing the Multi TX Report on p 4 13 You can only print out the Multi TX Transaction Report when you use Sequential Broadcasting 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents on the machine For instructions explaining how to pla...

Page 135: ...r the correct number You must dial the second destination within five seconds of dialing the first destination All subsequent destinations must be specified within 10 seconds of each other If you wait longer than the timeout interval before specifying the next destination the machine starts scanning the documents The timeout interval can be turned OFF See Time Out Mode on p 4 7 4 After you have sp...

Page 136: ...equential Broadcasting is complete You can also use Delayed Sending when using Sequential Broadcasting See Sending Documents at a Preset Time on p 4 14 Printing the Multi TX Report Print a Multi TX Report to make sure all your transactions completed successfully when using Sequential Broadcasting In order to print the Multi TX Report you must assign the PRINT REPORT function to a program one touch...

Page 137: ...ing Send Jobs on p 3 35 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents on the machine For instructions explaining how to place your documents see Placing Originals on p 3 6 NOTE You can adjust the resolution density and image quality See Adjusting the Resolution Density and Image Quality on p 3 12 You can also specify a sender s name with TTI Selecto...

Page 138: ...p 3 27 Using Speed Dialing on p 2 30 or Redialing When the Line Is Busy on p 3 29 If necessary set other sending modes before specifying the destination See Sending Methods on p 3 21 or Chapter 4 Additional Sending Features If you use the numeric keys to specify the destination be sure to press OK at the end of the number NOTE You can send the same document to a maximum of 210 destinations at 70 p...

Page 139: ...ing Operation You can set a delayed transmission for a confidential mailbox relay broadcasting or subaddress sending 1 During a sending operation press Delayed Transmission The display for entering the time for the delayed transmissions appears 2 Enter the time using the numeric keys press OK Enter the time in 24 hour notation e g 1 p m as 13 00 Enter all the numbers including zeros The document i...

Page 140: ... See Checking Transaction Results on p 3 38 Keep in mind that if you use the fax monitor screen to delete a document scanned into memory you may disable Delayed Sending See Canceling Automatic Redialing or Memory Sending on p 3 36 You can also print a list of documents stored in memory in order to check the status of the documents waiting to be sent See Printing a List of Documents in Memory on p ...

Page 141: ...ts NOTE You can register ITU T subaddresses and passwords for a one touch speed dialing key and a coded speed dialing code If you register the subaddress and or password for a one touch speed dialing key or a coded speed dialing code the subaddress password are entered for you automatically after you press the one touch speed dialing key or enter the coded speed dialing code See One Touch Speed Di...

Page 142: ...red before you send a document with a subaddress password using speed dialing NOTE If you enter a wrong number use the cursor keys to go back to the position you want to correct press Delete enter the correct number To delete the entire entry press Clear 4 Open all three one touch speed dialing panels press Advanced Communication The ADVANCED COMM menu appears NOTE You must press Advanced Communic...

Page 143: ...the position you want to correct press Delete enter the correct number To delete the entire entry press Clear If the other party has not set a password proceed to step 10 7 If you want to enter a password press Advanced Communication The ADVANCED COMM menu appears NOTE You must press Advanced Communication within five seconds of entering the subaddress If you wait longer than the timeout interval ...

Page 144: ...rsor keys to go back to the position you want to correct press Delete enter the correct number To delete the entire entry press Clear 10 Press Start The machine starts to scan the documents dials the number and sends the documents with the subaddress and password you just entered NOTE To cancel the transmission press Stop YES when you are prompted to confirm the cancellation When the machine dials...

Page 145: ... a document by fax Depending on the requirements of the PBX system the PIN code may be entered either before the number as a prefix or after the number as a suffix If your PBX requires a PIN code to connect to an outside line the machine can be set up to prompt you for a PIN code every time you dial Setting a PIN Code 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press O...

Page 146: ...ature highlight 01 OFF press OK proceed to step 7 The NECESS PIN CODE menu appears 5 If your PBX always requires PIN code entry press F3 or F4 to highlight 02 ON press OK If your PBX requires PIN code entry depending on the destination highlight 01 OFF before pressing OK 6 Press F3 or F4 01 AFTER TEL NO or 02 BEFORE TEL NO to highlight press OK The display returns to the FAX SETTINGS menu appears ...

Page 147: ... Code on p 4 22 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents on the machine For instructions explaining how to place your documents see Placing Originals on p 3 6 3 Enter the telephone number using the numeric keys 4 Open all three one touch speed dialing panels press Pin Code 5 Press OK The display returns to the Fax Basic Features screen Stop FAX...

Page 148: ...s it is entered 8 Press OK Transmission starts Dialing with a PIN Code before the Number When NECESS PIN CODE of the PIN Code setting is 01 OFF you can perform the procedure described below See Setting a PIN Code on p 4 22 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents on the machine For instructions explaining how to place your documents see Placing...

Page 149: ...s screen NOTE Repeat steps 3 and 4 for each telephone number in a sequential broadcast 5 Press Start The display for entering the PIN code appears 6 Enter the PIN code up to 20 digits using the numeric keys The PIN code is not displayed as it is entered 7 Press OK Transmission starts Pin Code OK 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF MNO WXY OPER SYMBOLS Start 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC ...

Page 150: ... register the telephone number For details on registering the telephone number for speed dialing see Setting Up Speed Dialing on p 2 3 2 If the PIN code is to be dialed before the telephone number open all three one touch speed dialing panels press Pin Code enter the telephone number using the numeric keys If the PIN code is to be dialed after the telephone number enter the telephone number before...

Page 151: ... 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents on the machine For instructions explaining how to place your documents see Placing Originals on p 3 6 3 Press a speed dialing key 4 Press Start The display for entering the PIN code appears 5 Enter the PIN code up to 20 digits using the numeric keys The PIN code is not displayed as it is entered FAX FAX...

Page 152: ...r before or after the number depending on how PIN code access has been set up See Setting a PIN Code on p 4 22 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Place your documents on the machine For instructions explaining how to place your documents see Placing Originals on p 3 6 3 Dial the telephone number using the numeric keys or the speed dialing keys 4 Press Start T...

Page 153: ... Additional Sending Features 4 5 Enter the PIN code up to 20 digits using the numeric keys The PIN code is not displayed as it is entered 6 Press OK Transmission starts 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF MNO WXY OPER SYMBOLS OK ...

Page 154: ...ocuments into Memory 5 3 Receive Settings 5 5 Setting the ECM for Receiving 5 5 RX Page Footer 5 7 2 on 1 Mode 5 8 Printing Received Documents 5 10 Number of Copies 5 10 Printing Methods 5 11 Printing in Reduced Form 5 14 When the Machine Runs Out of Toner 5 17 Transferring Documents 5 19 Transfer Box Settings Table 5 19 Creating a Transfer Box 5 20 Changing Transfer Box Settings 5 28 Deleting a T...

Page 155: ...lect a paper type other than envelope See Selecting and Storing Settings in the Reference Guide You can set whether to use the fax function for each paper drawer or stack bypass The default setting is ON for the fax function for all drawers and the stack bypass See Selecting and Storing Settings in the Reference Guide You can set the machine to reduce the size of the received document automaticall...

Page 156: ...se Memory lamp on the control panel lights to show that there is a received document in the memory When the received document is printed the In Use Memory lamp turns OFF NOTE If the machine is in the Energy Saver mode it resumes normal operation when it begins receiving a document and the In Use Memory lamp lights or blinks If the paper drawer runs out of paper the Alarm lamp blinks 3 The received...

Page 157: ...he LCD display Press OK so that the paper remaining in the feeder can be put out All the pages you were scanning are deleted The number of pages you can scan into memory differs depending on the amount of free memory remaining in the machine and the type of document you are scanning The received document stored in memory because of lack of paper is printed once you load paper in the paper drawers ...

Page 158: ... both the sending party and receiving party have activated the ECM on their machine Otherwise this function is ignored If the telephone line is in poor condition it is possible that an error may occur even if you are using ECM NOTE The default setting is 01 ON 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you pre...

Page 159: ... OK The RX SETTINGS menu appears 4 Press F3 or F4 to highlight 01 ECM RX press OK The ECM RX menu appears 5 Press F3 or F4 to highlight 01 ON or 02 OFF press OK The display returns to the RX SETTINGS menu 6 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 OK F3 F4 OK Reset ...

Page 160: ... 01 OFF 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 04 RX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted THE RX SETTINGS menu appears 3 Press F3 or F4 to highlight 02 RX PAGE FOOTER press OK The RX PAGE FOOTER menu appears Additional Functions F3 F4 OK F3...

Page 161: ...per remaining the machine prints two LTR pages side by side on one 11 17 paper Conversely if the machine runs out of 11 17 paper and has LTR paper remaining the machine reduces the image size automatically and prints two LTR pages that equal one 11 17 piece of paper one by one on LTR paper A separation line is printed in the center of each page using the 2 on 1 feature If the machine is set to pri...

Page 162: ...evious menu option becomes highlighted The RX SETTINGS menu appears 3 Press F3 or F4 to highlight 03 2 on 1 press OK The 2 on 1 menu appears 4 Press F3 or F4 to highlight 01 OFF or 02 ON press OK The display returns to the FAX SETTINGS menu 5 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 F3 F4 OK F3 F4 OK Reset ...

Page 163: ...rinted when the machine receives documents NOTE The default setting is 01COPIES 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 05 PRINTER SETTINGS press OK The PRINTER SETTINGS menu appears...

Page 164: ... of copies The display returns to the PRINTER SETTINGS menu 6 Press Reset to return to the Fax Basic Features screen Printing Methods Follow the procedure below to set how to print when the machine does not have the same paper sizes loaded in the same orientation as the received document There are four printing methods switches A B C and D DRAWER SW A Sections of an image are printed on two sheets...

Page 165: ...at differs in width from the received document DRAWER SW D Images are printed on paper that is larger in size than the received document NOTE For details about paper drawer selection when printing received documents see Available Paper Sizes on p 5 2 The default setting is 01 ON for all switches 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu...

Page 166: ...ss F3 or F4 to highlight 02 SELECT DRAWER press OK The SELECT DRAWER menu appears 4 Press F3 or F4 to highlight a drawer press OK The display for setting the drawers to automatically switch to a different paper drawer appears 5 Press F3 or F4 to highlight 01 ON or 02 OFF press OK The display returns to the SELECT DRAWER menu 6 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 F...

Page 167: ... automatically or select a preset reduction ratio SELECT REDUCE 97 95 90 or 75 You can select a preset reduction ratio SELECT REDUCE DIR HORIZ VERTICAL or VERTICAL ONLY You can select to reduce the document both vertically and horizontally or just vertically at a fixed reduction ratio NOTE The default setting for RX REDUCTION is 01 ON 1 Press Additional Functions press F3 or F4 to highlight 03 FAX...

Page 168: ...OFF If you selected 02 OFF Press OK The setting is complete and the display returns to the PRINTER SETTINGS menu If you selected 01 ON Press OK press F3 or F4 to highlight 01 RX REDUCTION or 02 SELECT REDUCE DIR press OK Proceed to step 5 or 6 5 To set 01 RX REDUCTION press F3 or F4 to highlight 01 AUTO SELECTION or 02 FIXED REDUCTION press OK F3 F4 OK F3 F4 OK F3 F4 OK OK F3 F4 OK ...

Page 169: ...ratio 01 97 02 95 03 90 or 04 75 press OK The display returns to the RX REDUCTION menu 6 To set 02 SELECT REDUCE DIR press F3 or F4 to highlight 01 VERTICAL ONLY or 02 HORIZ VERTICAL press OK 01 VERTICAL ONLY The received document is reduced vertically only 02 HORIZ VERTICAL The received document is reduced both horizontally and vertically The display returns to the PRINTER SETTINGS menu 7 Press R...

Page 170: ...ault setting for TONER SUPPLY LOW is 01 RX TO MEMORY 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 05 PRINTER SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted 3 Press F3 or F4 to highlight 04 TONER SUPPLY LOW press OK The TONER SUPPLY LOW menu appears Additio...

Page 171: ...gnores the warning and keeps printing until the document is completely printed This setting is convenient when a new toner cartridge is not at hand However even if the toner cartridge is out of toner the machine will not receive the document in memory After installing the new toner cartridge be sure to set RX TO MEMORY The display returns to the FAX SETTINGS menu 5 Press Reset to return to Fax Bas...

Page 172: ...ting Item Description Setting 01 FILE NAME Sets up the name of the transfer box Up to 24 letters and numbers 02 SELECT LOCATIONS Specify the number s of the fax machine s where you want documents transferred using speed dialing Up to 200 destinations 03 PASSWORD Sets up the password that protects the settings of the transfer box If you open this transfer box to view or make changes you have to ent...

Page 173: ... the cursor keys to go back to the position you want to correct press Delete enter the correct value To delete the entire entry press Clear If you made a mistake entering the start time or end time use the cursor keys to go back to the digit you want to correct enter the correct digit To delete the entire entry press Clear If you set SELECT ORIG UNIT the machine checks the last six digits of the f...

Page 174: ...SFER menu appears 5 Press F3 or F4 to highlight 01 SETUP FILE press OK The SETUP FILE menu appears NOTE If you stop creating the transfer box by pressing Stop and after that you want to restart to create it select 02 CHANGE DATA and continue setting 6 Press F3 or F4 to highlight 01 FILE NAME press OK The display for entering a name for the transfer box appears F3 F4 OK F3 F4 OK F3 F4 OK F3 F4 OK ...

Page 175: ...apter 2 Basic Operations in the Reference Guide The name can be up to 24 characters long and may include numbers symbols and spaces 8 Press F3 or F4 to highlight 02 SELECT LOCATIONS press OK The display for specifying the destinations appears 9 Specify the destinations using speed dialing The destination names registered under speed dialing keys are displayed NOTE You can enter up to 200 destinati...

Page 176: ...for entering the password appears 12 Enter a password up to seven digits using the numeric keys press OK The display returns to the SETUP FILE menu IMPORTANT You cannot set a password starting with a zero 0 13 Press F3 or F4 to highlight 04 SELECT ORIG UNIT press OK The display for selecting the originator machine to transfer documents appears OK F3 F4 OK OK 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV...

Page 177: ...ep 15 If you selected 02 ON Enter the originator s fax number using speed dialing press OK The display returns to the SETUP FILE menu 15 Press F3 or F4 to highlight 05 TIME SETUP press OK The TIME SETUP menu appears 16 Press F3 or F4 to highlight 01 START TIME press OK The START TIME menu appears F3 F4 OK 63 01 Coded Dial OK F3 F4 OK F3 F4 OK ...

Page 178: ... the numeric keys press OK The message DATA ENTRY OK appears on the screen for about two seconds and the display for selecting the preset time appears NOTE You can set up to five different start times every day to transfer your documents If you selected 02 SELECT DAYS Press F3 or F4 to highlight a day of the week press OK The display for selecting the preset time number appears Press F3 or F4 to h...

Page 179: ...set time appears NOTE You can set up to five different start times on the selected day to transfer your documents 18 To finish setting the transfer start time press BACK until the TIME SETUP menu appears 19 Press F3 or F4 to highlight 02 END TIME press OK The END TIME menu appears 20 Follow the procedure in step 17 to set the Transfer end time 21 To finish setting the Transfer end time press BACK ...

Page 180: ...t 01 OFF or 02 ON If you selected 01 OFF Press OK The transfer setting is complete and the display returns to the TRANSFER menu If you selected 02 ON Press OK press F2 or F3 to enter the number of RX copies from 01 to 99 press OK You can also use the numeric keys to enter the required number of copies The display returns to the TRANSFER menu 24 Press Reset to return to the Fax Basic Features scree...

Page 181: ...hlight 06 FILE SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted 3 Press F3 or F4 to highlight 05 TRANSFER press OK The TRANSFER menu appears 4 Press F3 or F4 to highlight 02 CHANGE DATA press OK If you set a password for the transfer box the display for entering your password appears Proceed to the next step Additional Functions F3 F4 OK F3 F4 OK F3 F4 ...

Page 182: ...ow to select and change the settings refer to the procedures described in Creating a Transfer Box on p 5 20 7 Press Reset to return to the Fax Basic Features screen Deleting a Transfer Box 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 06 FILE SETTINGS press OK Each time you press or the next or previous...

Page 183: ...entering your password appears Proceed to the next step If a password has not been set for the transfer box you selected the selected box is deleted Proceed to step 6 5 If the message ENTER AN ID NUMBER is displayed enter the password of the transfer box using the numeric keys press OK The selected transfer box is deleted 6 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 OK O...

Page 184: ...ng a Transfer Box on p 5 20 1 Create a transfer box for document transfer For more details on the procedure see Creating a Transfer Box on p 5 20 2 Press FAX lights and the machine enters the Fax Basic Features screen 3 Open all three one touch speed dialing panels press Transfer If you set a password for the transfer box the display for entering your password appears Enter the password of the tra...

Page 185: ...Transferring Documents 5 32 Receiving Documents 5 ...

Page 186: ...the Memory Reception Key 6 8 Checking Documents Stored in Memory 6 10 Printing a List of Documents in Memory 6 10 Printing a Document Received in Memory 6 12 Resending a Document after an Error 6 12 Sending a Document in Memory to a Different Destination 6 13 Deleting a Received Document from Memory 6 15 Using a Memory Box 6 17 Storing Documents in a Memory Box 6 17 Printing Deleting Documents fro...

Page 187: ... on p 6 12 NOTE If MEMORY LOCK RX is set to 01 OFF the Memory Lock mode does not work The default setting is 01 OFF 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 07 SYSTEM SETTINGS press O...

Page 188: ...nu appears 5 Press F3 or F4 to highlight 01 OFF or 02 ON press OK If you selected 01 OFF the memory lock setting is complete Proceed to step 17 If you selected 02 ON proceed to step 6 6 If you want to set a memory lock password press F3 or F4 to highlight 01 MEM LOCK PASSWORD press OK The display for entering the memory lock password appears F3 F4 OK F3 F4 OK F3 F4 OK ...

Page 189: ... Press F3 or F4 to highlight 02 REPORT press OK The REPORT menu appears 9 Press F3 or F4 to highlight 01 OUTPUT YES or 02 OUTPUT NO press OK You can set the machine to print RX or activity reports 01 OUTPUT YES A report prints while the machine is in the Memory Lock mode 02 OUTPUT NO No report prints while the machine in the Memory Lock mode This is the default setting The display returns to the M...

Page 190: ... ON press OK Time settings can be made for every day or for selected days of the week The time settings are optional If you do not want to set up the times you can use Memory Reception to turn the Memory Lock mode ON and OFF If you selected 01 OFF the Memory Lock time settings are complete If you selected 02 ON proceed to step 12 The TIME SETUP menu appears 12 Press F3 or F4 to highlight 01 START ...

Page 191: ... g 1 00 p m as 13 00 using the numeric keys press OK The message DATA ENTRY OK appears on the screen for about two seconds and the display for selecting the preset time number appears NOTE You can set up to five different start times to switch the machine in and out of the Memory Lock mode If you selected 02 SELECT DAYS Press F3 or F4 to highlight a day of the week press OK The display for selecti...

Page 192: ...NTRY OK appears on the screen for about two seconds and the display for selecting the preset time number appears NOTE You can set up to five different start times on the selected day to switch the machine in and out of the Memory Lock mode 14 To finish setting the Memory Lock start time press BACK until the TIME SETUP menu appears 15 Press F3 or F4 to highlight 02 END TIME press OK The END TIME me...

Page 193: ...FAX lights and the machine enters the Fax Basic Features screen 2 Open all three one touch speed dialing panels press Memory Reception If you have set a Memory Lock password use the numeric keys to enter the password press OK NOTE If you have set the memory lock start time the function is turned ON automatically at the preset time If you have set the memory lock end time the function is turned OFF...

Page 194: ...ending the message MEMORY FULL appears on the LCD display Press OK so that the paper remaining in the feeder can be output All the pages you were scanning are deleted The number of pages you can scan into memory differs depending on the amount of free memory remaining in the machine and the type of document you are scanning ...

Page 195: ...umber transaction mode destination page number document set time start time and sender s name You can print the list by pressing Report and selecting DOC MEMORY LIST or by pressing Memory Reference and selecting DOC MEMORY LIST Using the Report Key 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Open all three one touch speed dialing panels press Report The REPORT menu ap...

Page 196: ...e touch speed dialing panels press Memory Reference The MEMORY REFERENCE menu appears on the display 3 Press F3 or F4 to highlight 01 DOC MEMORY LIST press OK Each time you press or the next or previous menu option becomes highlighted The document memory list is printed and you can check the detailed information about the documents waiting to be sent or the received documents FAX FAX Memory Refere...

Page 197: ...documents stored in memory are deleted automatically after they are printed NOTE If there is no document stored in memory the In Use Memory lamp is not lit When you press Memory Reception the Memory Lock mode is turned OFF and no document is printed Resending a Document after an Error Follow the procedure below to resend a document after an error To use this feature you have to set ERASE FAILED TX...

Page 198: ...lected Sending a Document in Memory to a Different Destination Follow the procedure below to select another destination for a document stored in memory NOTE You can send documents to a different destination for the following functions only polling sending documents received in memory when the toner or paper runs out confidential mailbox reception memory box reception and documents that remain in m...

Page 199: ...ighlight the document you want to send to another destination press OK 5 Specify the new destination press OK You can specify the destination using various sending methods See Using Regular Dialing on p 3 27 Using Speed Dialing on p 2 30 or Redialing When the Line Is Busy on p 3 29 If necessary set other sending modes before specifying the destination See Sending Methods on p 3 21 or Chapter 4 Add...

Page 200: ... Deleting a Received Document from Memory Follow the procedure below to delete received documents from memory 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Open all three one touch speed dialing panels press Memory Reference The MEMORY REFERENCE menu appears 3 Press F3 or F4 to highlight 05 DELETE DOCUMENT press OK Each time you press or the next or previous menu option...

Page 201: ...DELETE is displayed 5 Press F3 YES If you do not want to delete the document press NO The selected document is deleted NOTE The document that is currently being printed cannot be deleted If you select a document that is currently being received the message CANCEL DURING TX RX is displayed Press YES to cancel receiving the document F2 F3 OK F3 F4 F3 ...

Page 202: ...r document transfer NOTE You can set up memory boxes using the FAX SETTINGS menu from the Additional Functions menu See Creating a Confidential Mailbox on p 8 4 Creating a Relay Group on p 7 5 Creating a Preset Time Polling Box on p 9 13 or Creating a Transfer Box on p 5 20 Storing Documents in a Memory Box To use the Polling Box feature store the documents into a memory box 1 Press FAX lights and...

Page 203: ...ecomes highlighted The setting menu for the selected memory box appears 5 Press F3 or F4 to highlight the sending feature for the memory box to be used press OK The display for entering the memory box number appears 6 Use the numeric keys to enter the memory box number from 00 to 99 press OK The display for selecting the sender s name appears Advanced Communication F3 F4 OK F3 F4 F3 F4 OK OK 1 2 3...

Page 204: ...ed by another party the document is deleted from the memory However you can set your machine to keep the document in memory even after it is sent See Polling Box Settings Table on p 9 22 You can delete a document scanned into a polling box using Memory Reception See Printing Deleting Documents from a Memory Box on p 6 19 Printing Deleting Documents from a Memory Box Follow this procedure to print ...

Page 205: ...ighted To print the document Press F3 or F4 to highlight 03 PRINT DOCUMENT press OK A list of the documents stored in memory is displayed To delete the document Press F3 or F4 to highlight 05 DELETE DOCUMENT press OK A list of the documents stored in memory is displayed 4 Press F2 or F3 to highlight the document you want to print or delete press OK F3 F4 F3 F4 F3 F4 OK F3 F4 OK F2 F3 OK ...

Page 206: ...e memory box password use the numeric keys to enter the password press OK The confirmation message to complete the operation is displayed 6 Press F3 YES OK The selected document is printed or deleted OK 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF MNO WXY OPER SYMBOLS F3 OK ...

Page 207: ...Using a Memory Box 6 22 Memory Features 6 ...

Page 208: ... documents to another machine and have the documents relayed for you What Is Relay Broadcasting 7 2 Setting Up Your Machine as a Relay Unit 7 3 Relay Broadcasting Memory Box Settings Table 7 3 Creating a Relay Group 7 5 Using Relay Broadcasting 7 19 Sending a Document to a Relay Unit for Relay Broadcasting 7 20 Sending a Document to a Relay Unit with Speed Dialing 7 21 Sending with the Advanced Co...

Page 209: ... relay documents In a relay network your machine can function as both an originator and a relay unit If your machine is the originator it sends a document to a relay unit from which the document is relayed to several destinations in the same locality If your machine is the relay unit it receives a document from another party and your machine relays it to one or several other facsimile machines in ...

Page 210: ...inator if they would like to receive a report of successful transmissions after your machine relays the document Make sure the relay feature on your machine is turned ON Be sure to contact the originator and inform the originator unit of the subaddress and password of your machine Follow the procedure in this section to set up your machine as the relay unit If your machine is the relay unit it rec...

Page 211: ...f the originator before it receives the document and relays it to other units ON OFF 06 PRINT RX DOC If your machine is the relay unit this setting determines if your machine prints a copy of every document that it relays OFF ON 07 SELECT LOCATIONS This item enables you to select the fax machines to receive the document your machine relays The number of fax machines to receive the document must be...

Page 212: ...number registered under one touch or coded speed dialing Therefore if the fax number does not have six digits this function does not work Creating a Relay Group 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 ...

Page 213: ...o not want to create the relay group press Stop If you realize you want to restart creating it select 02 CHANGE DATA and continue setting it 6 Press F2 or F3 to enter the RelayTX group from 00 to 99 number press OK You can also use the numeric keys to enter the group number The display for creating a relay group appears 7 Press F3 or F4 to highlight 01 GROUP DIAL NAME press OK The display for ente...

Page 214: ...the Reference Guide The name can be up to 24 characters long and may include numbers symbols and spaces 9 If you want to set a password press F3 or F4 to highlight 02 PASSWORD press OK The display for entering a password appears 10 Enter a password up to seven digits using the numeric keys press OK The display returns to the SETUP FILE menu IMPORTANT You cannot set a password starting with a zero ...

Page 215: ...3 MAIL ADDRESS To If you selected 01 SUBADDRESS Use the numeric keys to enter an ITU T subaddress press OK The display returns to the TRIGGER menu NOTE The subaddress can be up to 20 digits long and can include and spaces If you selected 02 SENDER S FAX NO Specify the sender s fax number using one touch or coded speed dialing press OK The display returns to the TRIGGER menu F3 F4 OK F3 F4 OK 1 2 3...

Page 216: ... send documents to other destinations whose e mail addresses matches the ones registered in the machine 13 If you selected 01 SUBADDRESS or 02 SENDER S FAX NO in step 12 press BACK repeatedly to return to the SETUP FULE menu 14 Press F3 or F4 to highlight 04 RX PASSWORD press OK The display for entering the RX password appears 15 Enter an RX password up to 20 digits using the numeric keys press OK...

Page 217: ...you selected 01 OFF Press OK The display returns to the SETUP FILE menu If you selected 02 ON Specify the sender s fax number using one touch or coded speed dialing press OK The display returns to the SETUP FILE menu 18 If you want to print a list of transactions for the relay unit press F3 or F4 to highlight 06 PRINT RX DOC press OK The PRINT RX DOC menu appears F3 F4 OK F3 F4 OK 63 01 Coded Dial...

Page 218: ...ILE menu If you selected 02 ON Press OK press F2 or F3 to enter the number of copies from 01 to 99 press OK You can also use the numeric keys to enter the number of copies The display returns to the SETUP FILE menu 20 Press F3 or F4 to highlight 07 SELECT LOCATIONS press OK The display for registering select locations for the relay broadcast appears F3 F4 OK F2 F3 OK OK F3 F4 OK ...

Page 219: ...T menu appears 23 Press F3 or F4 to highlight 01 DO NOTTRANSMIT or 02 TRANSMIT press OK 01 DO NOT TRANSMIT No relay transmission report is sent to the originator after a document has been relayed 02 TRANSMIT After your machine relays a document it sends a transmission report back to the originator In order for this feature to perform correctly the originator s telephone number must be registered o...

Page 220: ... documents The display for entering the TX start time appears 26 Enter the time to start the relay broadcast in 24 hour notation e g 1 00 p m as 13 00 using the numeric keys press OK The message DATA ENTRY OK appears on the screen for about two seconds and the display returns to the TX start time menu 27 To continue setting theTX start time repeat steps 25 and 26 when you are finished setting the ...

Page 221: ...press OK The RELAY B CAST menu appears 29 Press F3 or F4 to highlight 01 ON or 02 OFF press OK The display for entering another relay TX group number appears 30 To continue creating another relay TX group repeat the procedure from step 6 31 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 OK Reset ...

Page 222: ...3 or F4 to highlight 06 FILE SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FILE SETTINGS menu appears 3 Press F3 or F4 to highlight 02 RELAY TX GROUP press OK The RELAY TX GROUP menu appears 4 Press F3 or F4 to highlight 02 CHANGE DATA press OK The display for entering the relay TX group number appears Additional Functions F3 F4 OK F3 F4 OK F3 F4...

Page 223: ...et for the relay TX group you selected the CHANGE DATA menu appears 6 If the message ENTER AN ID NUMBER is displayed enter the password for the relay group using the numeric keys press OK The CHANGE DATA menu appears 7 Change the desired relay TX group settings For details about the settings you can select and how to change them refer to the procedure described in Creating a Relay Group on p 7 5 8...

Page 224: ...or F4 to highlight 06 FILE SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FILE SETTINGS menu appears 3 Press F3 or F4 to highlight 02 RELAY TX GROUP press OK The RELAY TX GROUP menu appears 4 Press F3 or F4 to highlight 03 DELETE FILE press OK The display for entering the relay group number appears Additional Functions F3 F4 OK F3 F4 OK F3 F4 F3 F...

Page 225: ... selected the selected relay group is deleted If the message ENTER AN ID NUMBER is displayed proceed to step 6 6 If the message ENTER AN ID NUMBER is displayed enter the relay TX group password using the numeric keys press OK The message FILE DELETED appears on the screen for about two seconds and the selected relay group is deleted 7 Press Reset to return to the Fax Basic Features screen F2 F3 OK...

Page 226: ... originator unit send a document to your relay box When your machine receives a document in its relay box it relays the document to the other registered fax machines NOTE You can select to print the relay document your machine receives from the originator See Relay Broadcasting Memory Box Settings Table on p 7 3 If you have preset the time to start relay broadcasting the machine starts sending the...

Page 227: ...chine Confirm that the subaddress you have been given has been used to set up the other party s fax machine as a relay station Your machine cannot confirm whether the other party s fax machine has been set up properly as a relay unit If an ITU T password is set on the other party s machine you must send the document with the same ITU T password Otherwise the other machine cannot receive your docum...

Page 228: ...are already set up perform the procedure to change the one touch or coded speed dialing settings See One Touch Speed Dialing on p 2 3 and Coded Speed Dialing on p 2 12 When you set up the speed dialing settings turn ON the OPTIONAL SETTINGS feature and select 03 TX TYPE Select 03 ORIG RELAY TX and set the ITU T subaddress and password See One Touch Speed Dialing on p 2 3 and Coded Speed Dialing on...

Page 229: ... or the next or previous menu option becomes highlighted The Fax Basic Features screen appears 5 Dial the telephone number of the relay unit using the numeric keys press OK You can specify the destination using various sending methods See Using Regular Dialing on p 3 27 Using Speed Dialing on p 2 30 or Redialing When the Line Is Busy on p 3 29 If necessary set other sending modes before specifying...

Page 230: ...baddress To enter a space press Space If you enter a wrong number use the curser keys to go back to the position you want to correct press Delete enter the correct number To delete the entire entry press DELETE or Clear 7 If an ITU T password is required to start the relay broadcast press Advanced Communication Otherwise proceed to step 10 NOTE You must press Advanced Communication within five sec...

Page 231: ...enter a wrong number use the cursor keys to go back to the position you want to correct press Delete enter the correct number To delete the entire entry press DELETE or Clear 10 Press Start Scanning starts The machine starts to scan the documents dials the number and sends the documents with the subaddress and password you just entered NOTE To cancel the transmission press Stop YES when you are pr...

Page 232: ...tial sending and receiving are used for documents that you want only the person with the correct password to read What Is a Confidential Mailbox 8 2 Setting Up a Confidential Mailbox 8 3 Confidential Mailbox Setting Table 8 3 Creating a Confidential Mailbox 8 4 Using a Confidential Mailbox 8 13 Receiving a Confidential Document 8 14 Sending a Confidential Document 8 16 Sending a Confidential Docum...

Page 233: ... for your confidential mailbox The receiving party must use a password to unlock his or her mailbox in order to print the document NOTE To use a confidential mailbox you have to create your confidential mailbox first and let the other party know its ITU T subaddress and password Setting the password for the confidential mailbox is optional See Creating a Confidential Mailbox on p 8 4 Confidential ...

Page 234: ...p the password that protects the settings of the confidential mailbox The password protects the confidential mailbox settings from unauthorized access If you open this confidential mailbox to view or make changes you have to enter this password You also have to enter this password to print a document received in the confidential mailbox Up to 7 digits 03 SUBADDRESS Sets up the ITU T subaddress The...

Page 235: ...ntial Mailbox Follow this procedure to create a private mailbox to hold confidential documents protected with a password 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 06 FILE SETTINGS pres...

Page 236: ... display for entering the desired mailbox number appears NOTE If you want to stop creating the confidential mailbox press Stop If you want to restart creating it select 02 CHANGE DATA and continue to set the mailbox 6 Press F2 or F3 to enter the number of mailbox from 00 to 99 press OK You can also use the numeric keys to enter the confidential mailbox number The SETUP FILE menu appears F3 F4 OK F...

Page 237: ... OK appears on the screen for about two seconds and the display returns to the SETUP FILE menu NOTE For details about entering letters see Chapter 2 Basic Operations in the Reference Guide The name can be up to 24 characters long and may include numbers symbols and spaces 9 If you want to set up a password for your mailbox press F3 or F4 to highlight 02 PASSWORD press OK The display for entering a...

Page 238: ...address press F3 or F4 to highlight 03 SUBADDRESS press OK The display for entering an ITU T subaddress appears 12 Enter an ITU T subaddress up to 20 digits using the numeric keys press OK The display returns to the SETUP FILE menu NOTE The subaddress can be up to 20 digits long and can include and spaces OK 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF MNO WXY OPER SYMBOLS F3 F4 OK OK 1 2 3 4 5 6 7...

Page 239: ...menu NOTE The RX password can be up to 20 digits long and can include and spaces 15 If you want to set the number of copies for the received documents in your mailbox press F3 or F4 to highlight 05 OF RX COPIES press OK The display for entering the number of RX copies appears 16 Press F2 or F3 to enter the number of copies from 01 to 99 press OK You can also use the numeric keys to enter the numbe...

Page 240: ... Confidential Mailbox Settings 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 06 FILE SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FILE SETTINGS menu appears 3 Press F3 or F4 to highlight 01 CONFIDNTL MAILBOX press OK The CONFIDNTL MAILBOX menu appears...

Page 241: ...ENTER AN ID NUMBER is displayed proceed to step 6 If a password has not been set for the confidential mailbox you selected the CHANGE DATA menu appears 6 If the message ENTER AN ID NUMBER is displayed enter the password for the confidential mailbox using the numeric keys press OK The CHANGE DATA menu appears 7 Change the desired mailbox settings For details about the settings you can select and ho...

Page 242: ... or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 06 FILE SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FILE SETTINGS menu appears 3 Press F3 or F4 to highlight 01 CONFIDNTL MAILBOX press OK The CONFIDNTL MAILBOX menu appears Reset Additional Functions F3 F4 OK F3 F4 OK F3 F4 F3 F4 OK ...

Page 243: ...ENTER AN ID NUMBER is displayed proceed to step 6 If a password has not been set for the confidential mailbox you selected the selected mailbox is automatically deleted 6 If the message ENTER AN ID NUMBER is displayed enter the confidential mailbox password using the numeric keys press OK The message FILE DELETED appears on the screen for about two seconds and the selected mailbox is deleted 7 Pre...

Page 244: ...nfidential RX Report automatically See Confidential RX Reports on p 12 5 Printing of the confidential RX report every time you receive a confidential document can be turned ON and OFF The default setting is OFF See Confidential RX Reports on p 12 5 4 Enter the password to print the document received in your confidential mailbox For details about printing a document received in memory see Printing ...

Page 245: ...is feature has been turned OFF The confidential RX report lists the subaddress where the documents have been received Printing the confidential RX report every time you receive a confidential document can be turned ON and OFF See Confidential RX Reports on p 12 5 Follow this procedure to print a document received in a confidential mailbox 1 Press FAX lights and the machine enters the Fax Basic Fea...

Page 246: ...c keys press OK You can also press or to enter the subaddress The display returns to the Fax Basic Features screen 6 Enter the four digit password to open the mailbox using the numeric keys press OK The document starts printing NOTE To protect your password it is not displayed when you enter it F3 F4 OK OK 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF MNO WXY OPER SYMBOLS F2 F3 OK 1 2 3 4 5 6 7 8 9 ...

Page 247: ...to another party Contact the other party and ask for the ITU T subaddress and password they are using for receiving confidential documents The other party s fax machine does not have to be a Canon fax machine but make sure the other party s fax machine supports the use of ITU T subaddresses and passwords Perform the procedure to register a telephone number for one touch or coded speed dialing See ...

Page 248: ...ansmission mode settings registered for the one touch speed dialing key or coded speed dialing code are ignored The password setting is optional but required if the other party has set a password on their fax machine Follow the procedure below to send a document for a confidential mailbox with the Advanced Communication key 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 ...

Page 249: ...ss OK You can specify the destination using various sending methods See Using Regular Dialing on p 3 27 see Using Speed Dialing on p 2 30 or Redialing When the Line Is Busy on p 3 29 If necessary set other sending modes before specifying the destination See Sending Methods on p 3 21 or Chapter 4 Additional Sending Features If you use the numeric keys to specify the destination be sure to press OK ...

Page 250: ... go back to the position you want to correct press Delete enter the correct number To delete the entire entry press DELETE or Clear 8 If an ITU T password is required to start sending the confidential documents press Advanced Communication Otherwise proceed to step 9 NOTE You must press Advanced Communication within five seconds of entering the subaddress If you wait longer than the timeout interv...

Page 251: ... the position you want to correct press Delete enter the correct number To delete the entire entry press DELETE or Clear 11 Press Start Scanning starts The machine starts to scan the documents dials the number and sends the documents with the subaddress and password you just entered NOTE To cancel the transmission press Stop YES when you are prompted to confirm the cancellation When the machine di...

Page 252: ... Receiving 9 3 Polling Receiving 9 4 Setting Up the ITU T Subaddress and Password for Polling Receiving 9 6 Polling Receiving with a Subaddress Password 9 9 Polling to Receive at a Preset Time 9 12 Preset Time Polling Box Settings Table 9 12 Creating a Preset Time Polling Box 9 13 Polling Sending 9 22 Polling Box Settings Table 9 22 Creating a Polling Box for Sending Documents 9 23 Using a Polling...

Page 253: ...est to send the document in your polling box IMPORTANT To use polling you have to create a polling box first and let the other party know its ITU T subaddress and password Setting the password for the polling box is optional Also if you create a polling box numbered 00 the ITU T subaddress is optional See Polling Box Settings Table on p 9 22 NOTE If you want to receive a document stored in another...

Page 254: ...eceive at a Preset Time on p 9 12 You must know if the other fax machine is holding the document under both a subaddress and password or only a subaddress or password You must also know the subaddress and password so you can enter them on your machine If you do not know the subaddress or password contact the other party If the other party s document s are registered for polling without a subaddres...

Page 255: ...nter it on your machine to poll the other party s fax machine If the other party s polling box has a password you need to enter the password as well If the other party s fax machine is a Canon fax machine and does not support ITU T subaddress password transactions you can ask them to set the polling ID to 255 or 1111 1111 binary Unless the other party has set a document on the fax machine or store...

Page 256: ...g sending see Polling Sending on p 9 22 5 Specify the destination press OK You can specify the destination using various sending methods See Using Regular Dialing on p 3 27 Using Speed Dialing on p 2 30 or Redialing When the Line Is Busy on p 3 29 If necessary set other sending modes before specifying the destination See Sending Methods on p 3 21 or Chapter 4 Additional Sending Features If you use...

Page 257: ...receive their documents See Setting the RX Password on p 10 12 6 Press Start The machine starts dialing the other party to poll and receive the document NOTE To cancel polling receiving press Stop If the message CANCEL DURING TX RX is displayed press YES Setting Up the ITU T Subaddress and Password for Polling Receiving To receive a document held under an ITU T subaddress and password you have to ...

Page 258: ...nd any spaces in it must be exactly the same as the other party s subaddress To enter a space press Space If you enter a wrong number use the cursor keys to go back to the position you want to correct press Delete enter the correct number To delete the entire entry press DELETE or Clear 4 If an ITU T password is required proceed to step 5 If a password is not required press Start The machine start...

Page 259: ...rd up to 20 digits using the numeric keys press OK The display returns to the Fax Basic Features screen NOTE The password can be up to 20 digits long and can include and spaces The password and any spaces in it must be exactly the same as the other party s password To enter a space press Space If you enter a wrong number use the cursor keys to go back to the position you want to correct press Dele...

Page 260: ...fy the destination of the party you are polling press Advanced Communication The ADVANCED COMM menu appears NOTE You must press Advanced Communication within five seconds of entering the fax number If you wait longer than five seconds the machine starts to poll and receive the documents The timeout interval can be turned OFF See Time Out Mode on p 4 7 2 Press F3 or F4 to highlight 04 SUBADDRESS pr...

Page 261: ...ect press Delete enter the correct number To delete the entire entry press DELETE or Clear If the other party has not set a password proceed to step 7 4 Open all three one touch speed dialing panels press Advanced Communication The ADVANCED COMM menu appears NOTE You must press Advanced Communication within five seconds of entering the subaddress If you wait longer than five seconds the machine st...

Page 262: ... long and can include and spaces The password and any spaces in it must be exactly the same as the other party s password To enter a space press Space If you enter a wrong number use the cursor keys to go back to the position you want to correct press Delete enter the correct number To delete the entire entry press DELETE or Clear 7 Press Start The machine starts polling receiving OK 1 2 3 4 5 6 7...

Page 263: ...number for preset polling Preset Time Polling Box Settings Table Follow this procedure to set the machine to poll another fax machine at a preset time Polling at a preset time enables you to conduct document transactions later at night when the telephone rates are lower You can set the following settings for a preset time polling box Item Description Setting 01 FILE NAME Sets up the name of the pr...

Page 264: ...t time use the cursor keys to go back to the digit you want to correct enter the correct digit To delete the entire entry press Clear Creating a Preset Time Polling Box 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 P...

Page 265: ...ox number appears NOTE If you want to stop creating the preset polling box press Stop If you want to restart creating it select 02 CHANGE DATA and continue the polling box setting 6 Press F2 or F3 to select a preset polling box number from 00 to 99 press OK You can also use the numeric keys to enter the preset polling box number The SETUP FILE menu appears 7 Press F3 or F4 to highlight 01 FILE NAM...

Page 266: ...n the Reference Guide The name can be up to 24 characters long and may include numbers symbols and spaces 9 If you want to set a password for this preset polling box press F3 or F4 to highlight 02 PASSWORD press OK The display for entering a password for the preset polling box appears 10 Enter a password up to seven digits using the numeric keys press OK The display returns to the SETUP FILE menu ...

Page 267: ...display returns to the SETUP FILE menu IMPORTANT If the fax machine you want to poll has set a subaddress password you have to register the correct ITU T subaddress password under the speed dialing keys or codes See One Touch Speed Dialing on p 2 3 and Coded Speed Dialing on p 2 12 NOTE You can enter up to 200 destinations 13 To set a time to poll other machines to send documents press F3 or F4 to...

Page 268: ...4 hour notation e g 1 00 p m as 13 00 using the numeric keys press OK The message DATA ENTRY OK appears on the screen for about two seconds and the display for selecting the preset start time number appears If you select 02 SELECT DAYS Press F3 or F4 to highlight a day of the week press OK The display for selecting the preset time number appears Press F3 or F4 to highlight a number from 01 to 05 p...

Page 269: ...he preset start time number appears 15 Press Reset to return to the Fax Basic Features screen Changing Preset Time Polling Box Settings 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 06 FILE SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FILE SETTINGS me...

Page 270: ...polling box whose settings you want to change press OK You can also use the numeric keys to enter the preset polling box number If the message ENTER AN ID NUMBER is displayed proceed to step 6 If a password has not been set for the preset polling box you selected the CHANGE DATA menu appears 6 If the message ENTER AN ID NUMBER is displayed enter the password using the numeric keys press OK The CHA...

Page 271: ...e Fax Basic Features screen Deleting a Preset Time Polling Box 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 06 FILE SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FILE SETTINGS menu appears 3 Press F3 or F4 to highlight 03 PRESET POLLING press OK The P...

Page 272: ...ssage ENTER AN ID NUMBER is displayed proceed to step 6 If a password has not been set for the preset polling box you selected the selected preset polling box is automatically deleted 6 If the message ENTER AN ID NUMBER is displayed enter the password using the numeric keys press OK The message FILE DELETED appears on the screen for about two seconds and the selected preset polling box is deleted ...

Page 273: ...sactions you may be able to use polling box 00 You can set the following for a polling box An asterisk indicates the default setting Item Description Setting 01 FILE NAME Sets up the name of the poling box Up to 24 letters and numbers 02 PASSWORD Sets up the password that protects the settings of the polling box If you open this polling box to view or make changes you have to enter this password Y...

Page 274: ...ing the File settings menu The polling box holds the document in the memory until the other party polls your machine to send the document 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 06 FILE SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FILE SETTINGS ...

Page 275: ... it select 02 CHANGE DATA and continue the polling box setting 5 Press F2 or F3 to select a polling box number from 00 to 99 press OK You can also use the numeric keys to enter the polling box number The SETUP FILE menu appears 6 Press F3 or F4 to highlight 01 FILE NAME press OK The message DATA ENTRY OK appears on the screen for about two seconds and the display for entering a name for the pollin...

Page 276: ...clude numbers symbols and spaces 8 If you want to set a password for this polling box press F3 or F4 to highlight 02 PASSWORD press OK The display for entering a password for the polling box appears 9 Enter a password up to seven digits using the numeric keys press OK The display returns to the SETUP FILE menu IMPORTANT You cannot set a password starting with a zero OK 1 2 3 4 5 6 7 8 9 0 GHI PRS ...

Page 277: ...setting is required The subaddress can be up to 20 digits long and can include and spaces 12 If you want to set a TX password for polling sending press F3 or F4 to highlight 04 TX PASSWORD press OK The display for entering a TX password appears 13 Enter a TX password up to 20 digits using the numeric keys press OK The display returns to the SETUP FILE menu F3 F4 OK OK 1 2 3 4 5 6 7 8 9 0 GHI PRS A...

Page 278: ...5 Press F3 or F4 to highlight 01 OFF or 02 ON press OK 01 OFF The document in the polling box is not erased after it is polled 02 ON The document in the polling box is erased after it is sent once in response to a polling request by another fax machine 16 Press Reset to return to the Fax Basic Features screen Changing Polling Box Settings 1 Press Additional Functions press F3 or F4 to highlight 03...

Page 279: ...4 POLLING BOX press OK The POLLING BOX menu appears 4 Press F3 or F4 to highlight 02 CHANGE DATA press OK The display for entering the polling box number appears 5 Press F2 or F3 to enter the number of the polling box whose settings you want to change press OK You can also use the numeric keys to enter the polling box number If the message ENTER AN ID NUMBER is displayed proceed to step 6 F3 F4 OK...

Page 280: ...hem refer to the procedure described in Creating a Polling Box for Sending Documents on p 9 23 8 Press Reset to return to the Fax Basic Features screen Deleting a Polling Box 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 06 FILE SETTINGS press OK Each time you press or the next or previous menu option b...

Page 281: ...lso use the numeric keys to enter the polling box number If the message ENTER AN ID NUMBER is displayed proceed to step 6 If a password has not been set for the polling box you selected the selected box is automatically deleted 6 If the message ENTER AN ID NUMBER is displayed enter the password using the numeric keys press OK The message FILE DELETED appears on the screen for about two seconds and...

Page 282: ...Polling Sending 9 31 Using Polling 9 7 Press Reset to return to the Fax Basic Features screen Reset ...

Page 283: ...Box on p 6 17 2 Have the receiving party dial the fax number of your machine and poll it The machine sends the document stored in the polling box NOTE You can set to delete the document in the polling box after it has been sent See Polling Box Settings Table on p 9 22 You can also create a polling box to receive documents from another party at a preset time every day See Preset Time Polling Box Se...

Page 284: ...s Using Tone Dialing on a Pulse Line 10 2 Program One Touch Keys 10 3 List of Available Functions 10 3 Setting Up a Program One Touch Key 10 4 Setting the TX RX Start Speed 10 7 Adjusting the Scanning Density 10 9 Setting the RX Password 10 12 Confirming the Other Party s Fax Number 10 14 Changing the Fax Default Settings 10 16 ...

Page 285: ...machine to tone dialing temporarily 1 Press Hook Specify the destination 2 When the recorded message of the information service answers open all three one touch speed dialing panels press Tone To adjust the speaker volume slide the speaker volume switch on the control panel 3 Use the numeric keys to enter the numbers requested by the information service 4 If you are requested to switch the machine...

Page 286: ...ssion finishes 02 REPORT Same function as opening all three one touch speed dialing panels and pressing Report 03 SENDER NAME Same function as opening all three one touch speed dialing panels and pressing TTI Selector 04 SUBADDRESS Same function as opening all three one touch speed dialing panels pressing Advanced Communication and selecting SUBADDRESS 05 DELAYED TX Same function as opening all th...

Page 287: ...ight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 01 USER SETTINGS press OK The USER SETTINGS menu appears 11 SET TEXT Press to enter fixed text etc 12 MEMORY REFERENCE Same function as opening all three one touch speed dialing panels and pressing Memory Reference Item Description Ad...

Page 288: ...g key has the message NOT REGISTERED next to the one touch speed dialing number IMPORTANT You cannot assign fax functions to the program one touch speed dialing keys under which telephone numbers are registered 6 Press F3 or F4 to highlight 02 USE press OK If you do not want to register a function to a one touch speed dialing key select 01 DO NOT USE The list of the functions that can be assigned ...

Page 289: ...ch Keys 10 6 Special Fax Features 10 7 Press F3 or F4 to highlight the desired function press OK The display returns to the PROG 1 TOUCH KEY menu 8 Press Reset to return to the Fax Basic Features screen F3 F4 OK Reset ...

Page 290: ...speed for all documents you send and receive NOTE The default setting is 06 33600bps for either TX START SPEED and RX START SPEED 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 01 USER SETT...

Page 291: ...RX START SPEED press OK The TX START SPEED or RX START SPEED menu appears 6 Press F3 or F4 to highlight a desired start speed for the transmission or reception press OK TX RX start speed is registered and the display returns to the TEL LINE SETTINGS menu NOTE If you find that the telephone line is in poor condition select a slower TX RX start speed 7 Press Reset to return to the Fax Basic Features...

Page 292: ...ou change adjust the density the resolution does not change If you want to send a document with a detailed image adjust the resolution See Adjusting the Resolution Density and Image Quality on p 3 12 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 01 USER SETTINGS press OK Each time you press or the next ...

Page 293: ...02 STANDARD or 03 DARK press OK The display for adjusting the selected density level appears If you select 01 LIGHT Adjust the density by pressing F2 LIGHT or F3 DARK press OK The display returns to the DENSITY CONTROL menu If you select 02 STANDARD Adjust the density by pressing F2 LIGHT or F3 DARK press OK The display returns to the DENSITY CONTROL menu F3 F4 OK F3 F4 OK F2 F3 OK F2 F3 OK ...

Page 294: ...ust the density by pressing F2 LIGHT or F3 DARK press OK The display returns to the USER SETTINGS menu NOTE The density level indicated with an arrow in each display shown above is the default density control setting 5 Press Reset to return to the Fax Basic Features screen F2 F3 OK Reset ...

Page 295: ...emory boxes their passwords have the priority even if you set an RX password here 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 07 SYSTEM SETTINGS press OK If a system administrator s ID a...

Page 296: ... to the SYSTEM SETTINGS menu NOTE The RX password can be up to 20 digits long and can include and spaces If you enter a wrong number use the cursor keys to go back to the position you want to correct press Delete enter the correct number To delete the entire entry press DELETE or Clear 6 Press Reset to return to the Fax Basic Features screen F3 F4 OK OK 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF ...

Page 297: ...ects the machine to a wrong number in which case the fax transmission can be aborted You can set whether or not to cancel sending if the fax numbers do not match NOTE The default setting is 01 OFF 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 07 SYSTEM SETTINGS press OK Each time you press or the next o...

Page 298: ...3 Press F3 or F4 to highlight 03 PHONE NO CHECK press OK The PHONE NO CHECK menu appears 4 Press F3 or F4 to highlight 01 OFF or 02 ON press OK The display returns to the SYSTEM SETTINGS menu 5 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 OK Reset ...

Page 299: ...e registration setting operation is finished The following six items can be adjusted for the standard mode RESOLUTION SCAN DENSITY IMAGEQUALITY BOOK TX SCAN SIZE TX MODE TX STAMP 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 07 SYSTEM SETTINGS press OK Each time you press or the next or previous menu op...

Page 300: ...r F4 to highlight 01 OFF or highlight the desired resolution level press OK 01 OFF No setting will be specified as default The machine will retain the most recently used setting 02 STANDARD For normal printed or typewritten text 200 dpi x 100 dpi 03 FINE Twice the STANDARD resolution 200 dpi x 200 dpi 04 SUPER FINE Four times the STANDARD resolution 200 dpi x 400 dpi 05 ULTRA FINE Eight times the ...

Page 301: ...he machine will retain the most recently used setting 02 LIGHT Select for sending a document that contains normal printed or typewritten text 03 STANDERD Select for sending a document that contains both text and halftone images such as photographs 04 DARK Select for sending a document that contains halftone images only such as photographs The display returns to the FAX DEFAULT menu 8 If you want t...

Page 302: ...t 03 TEXT PHOTO Select for sending a document that contains both text and halftone images such as photographs 04 PHOTO Select for sending a document that contains halftone images only such as photographs The display returns to the FAX DEFAULT menu 10 If you want to set the book scan size for a transmission press F3 or F4 to highlight 04 BOOK TX SCAN SIZE press OK The BOOK TX SCAN SIZE menu appears...

Page 303: ... or 02 DIRECT SENDING press OK 01 MEMORY SENDING Scans all pages into memory and then sends them 02 DIRECT SENDING Starts scanning the document and sends the document one page at a time without storing the document into memory The display returns to the FAX DEFAULT menu 14 If you want your documents stamped after every transmission press F3 or F4 to highlight 06 TX STAMP press OK The TX STAMP menu...

Page 304: ...hlight 01 TX STAMP OFF or 02 TX STAMP ON press OK 01 TX STAMP OFF Does not stamp documents after they are scanned 02 TX STAMP ON Stamps documents after they are scanned The display returns to the SYSTEM SETTINGS menu 16 Press Reset to return to the Fax Basic Features screen F3 F4 OK Reset ...

Page 305: ...Changing the Fax Default Settings 10 22 Special Fax Features 10 ...

Page 306: ...se the dual line functions on this machine Connecting the Telephone Lines to the Machine 11 2 Setting Up Line 2 for Fax Transmissions 11 3 Registering Your Telephone Number 11 3 Selecting the Dialing Mode 11 5 Changing the Start Speed 11 7 Line Selection When Sending a Fax 11 10 Sending a Fax on Line 2 11 13 Cancel an Outgoing Fax 11 14 Receiving a Fax on Line 2 11 15 Cancel an Incoming Fax 11 15 ...

Page 307: ...ne 2 also marked with an L icon The physical connection of the phone lines to the machine is now complete Line 1 and Line 2 have the following functional differences Line 1 the top slot All fax functions are available for use on Line 1 Line 2 the bottom slot Telephone information services are not available on Line 2 NOTE You can designate a dedicated line for all incoming faxes You can also set a ...

Page 308: ...er You can register your phone number in the machine 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 01 USER SETTINGS press OK The USER SETTINGS menu appears Additional Functions F3 F4 OK F3...

Page 309: ... to highlight 02 LINE 2 press OK The TEL LINE SETTINGS menu appears 6 Press F3 or F4 to highlight 01 USER TEL NO press OK The USER TEL NO menu appears 7 Use the numeric keys to enter your fax number press OK Your fax number is registered and the display returns to the TEL LINE SETTINGS menu F3 F4 OK F3 F4 OK F3 F4 OK OK 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF MNO WXY OPER SYMBOLS ...

Page 310: ... correct mode is selected or you will not be able to dial the other party 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 01 USER SETTINGS press OK The USER SETTINGS menu appears Reset Addit...

Page 311: ...LECTION menu appears 5 Press F3 or F4 to highlight 02 LINE 2 press OK The TEL LINE SETTINGS menu appears 6 Press F3 or F4 to highlight 02 TEL LINE TYPE press OK The TEL LINE TYPE menu appears 7 Press F3 or F4 to highlight 01 TOUCH TONE or 02 ROTARY PULSE press OK The display returns to the TEL LINE SETTINGS menu F3 F4 OK F3 F4 OK F3 F4 OK F3 F4 OK ...

Page 312: ...ue to poor line conditions you can change fax transmission speeds NOTE The default setting is 33600bps 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The FAX SETTINGS menu appears 3 Press F3 or F4 to highlight 01 USER SETTINGS press OK The USER SETT...

Page 313: ...TTINGS menu appears 6 Press F3 or F4 to highlight 03 TX START SPEED or 04 RX START SPEED press OK The TX START SPEED or RX START SPEED menu appears 7 Press F3 or F4 to highlight a desired TX or RX start speed press OK TX RX start speed is registered and the display returns to the TEL LINE SETTINGS menu NOTE If you find that the telephone line is in poor condition select a slower TX RX start speed ...

Page 314: ...Setting Up Line 2 for Fax Transmissions 11 9 Dual Line Functions Optional 11 8 Press Reset to return to the Fax Basic Features screen Reset ...

Page 315: ...ng is 01 AUTO 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 01 USER SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The USER SETTINGS menu appears 3 Press F3 or F4 to highlight 08 TX LINE SELECTION press OK The TX LINE SELECTION menu appears Additional Funct...

Page 316: ...02 SECONDARY or 03 PROHIBIT TX press OK 01 PRIMARY The specified line will be preferably used for outgoing faxes when both lines are available 02 SECONDARY The specified line will be used for outgoing faxes when the primary line is in use 03 PROHIBIT TX The specified line will never be used for outgoing faxes The display returns to the FAX SETTINGS menu If you select 02 MAN Press F3 or F4 to highl...

Page 317: ...ding a Fax 11 12 Dual Line Functions Optional 11 Press F3 or F4 to highlight 01 LINE 1 or 02 LINE 2 press OK The display returns to the FAX SETTINGS menu 5 Press Reset to return to the Fax Basic Features screen F3 F4 OK Reset ...

Page 318: ...ne enters the Fax Basic Features screen 2 Press Line Mail to display LINE 2 If you have selected LINE 2 in the DEFAULT TEL LINE menu according to the instruction on Line Selection When Sending a Fax on p 11 10 this operation is not required 3 Place your documents on the machine For instructions explaining how to place your documents see Placing Originals on p 3 6 NOTE You can adjust the resolution...

Page 319: ...quential Broadcasting to More Than One Location on p 4 11 If you make a mistake when entering a number press Clear enter the number again 6 Press Start The machine starts scanning the document Cancel an Outgoing Fax If you press Stop when the machine is sending faxes on both lines you will be prompted on the screen to choose which of the two transactions you would like to cancel 1 Press F2 or F3 t...

Page 320: ...d instructions on how to receive a fax see Receiving Documents on p 5 2 Cancel an Incoming Fax Press Stop to cancel an incoming fax transmission If you press Stop when the machine is receiving faxes on both lines you will be prompted on the screen to choose which of the two transactions you wish to cancel Select and confirm the transmission you wish to cancel ...

Page 321: ...Receiving a Fax on Line 2 11 16 Dual Line Functions Optional 11 ...

Page 322: ...s reports and lists from your machine Setting Reports to Print Automatically 12 2 TX Reports 12 2 RX Reports 12 4 Confidential RX Reports 12 5 Activity Reports 12 7 Printing the Activity Report 12 10 Printing the Confidential Reception List 12 11 Printing the List of Fax Settings 12 12 ...

Page 323: ...ports only when a transmission error occurs NOTE For TX report samples see Report Samples on p 15 2 You can set whether or not to print the TX image on the reports You can check if the document was sent to the other party correctly using the TX reports The default setting is 01 OUTPUT NO 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears 2 Press F3 or F4 to highlight 03 FAX SETTING...

Page 324: ...ss OK The TX REPORT menu appears 5 Press F3 or F4 to highlight 01 OUTPUT NO 02 PRINT ERROR ONLY or 03 OUTPUT YES press OK If you have selected 01 OUTPUT NO the setting is complete 6 If you have highlighted 02 PRINT ERROR ONLY or 03 OUTPUTYES in step 5 press F3 or F4 to highlight 01 OFF or 02 ON for REPORT WITH TX IMAGE press OK The display returns to the REPORT SETTINGS menu F3 F4 OK F3 F4 OK F3 F...

Page 325: ...or RX report samples see Report Samples on p 15 2 You can check if the document was received correctly from the other party using the RX reports The default setting is 01 OUTPUT NO 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 02 REPORT SETTINGS press OK Each time you press or the next or previous menu ...

Page 326: ... Confidential RX Reports Follow the procedure below to select whether to print the confidential RX report automatically You can check if confidential documents were sent correctly from the other party or received properly without an error using the confidential RX reports NOTE For the confidential RX report samples see Report Samples on p 15 2 The default setting is 02 OUTPUT YES 1 Press Additiona...

Page 327: ...ous menu option becomes highlighted The REPORT SETTINGS menu appears 3 Press F3 or F4 to highlight 03 CONFID RX REPORT press OK The CONFID RX REPORT menu appears 4 Press F3 or F4 to highlight 01 OUTPUT NO or 02 OUTPUT YES press OK The display returns to the REPORT SETTINGS menu 5 Press Reset to return to the Fax Basic Features screen F3 F4 OK F3 F4 F3 F4 OK F3 F4 OK Reset ...

Page 328: ...t settings AUTO PRINT is set to 01 ON DAILY REPORT TIME to 01 OFF and TX RX SEPARATE to 01 OFF 1 Press Additional Functions press F3 or F4 to highlight 03 FAX SETTINGS press OK The FAX SETTINGS menu appears 2 Press F3 or F4 to highlight 02 REPORT SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted The REPORT SETTINGS menu appears 3 Press F3 or F4 to highli...

Page 329: ...ess F3 or F4 to highlight 01 AUTO PRINT press OK The AUTO PRINT menu appears Press F3 or F4 to highlight 01 ON or 02 OFF press OK The display returns to the ACTIVITY REPORT menu To select 02 DAILY REPORT TIME Press F3 or F4 to highlight 02 DAILY REPORT TIME press OK The DAILY REPORT TIME menu appears Press F3 or F4 to highlight 01 OFF or 02 ON press OK If you have selected 02 ON the display for en...

Page 330: ...llow the procedure below to set whether to print an activity report separately for sending and receiving Press F3 or F4 to highlight 03 TX RX SEPARATE press OK The TX RX SEPARATE menu appears Press F3 or F4 to highlight 01 OFF or 02 ON press OK The display returns to the FAX SETTINGS menu 5 Press Reset to return to the Fax Basic Features screen OK 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF MNO WX...

Page 331: ...de total number of pages transmitted and transmission result of each transaction NOTE For report samples see Report Samples on p 15 2 1 Press FAX lights and the machine enters the Fax Basic Features screen 2 Open all three one touch speed dialing panels press Report The REPORT menu appears on the display 3 Press F3 or F4 to highlight 01 ACTIVITY REPORT press OK Each time you press or the next or p...

Page 332: ...the machine enters the Fax Basic Features screen 2 Open all three one touch speed dialing panels press Report The REPORT menu appears on the display 3 Press F3 or F4 to highlight 05 CONF MAILBOX LIST press OK Each time you press or the next or previous menu option becomes highlighted The list of the documents in the confidential mailbox is printed and the display returns to the Fax Basic Features ...

Page 333: ...the Reference Guide 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears Item Description USER DATA LIST Prints all the settings of the machine 1 TOUCH LIST 1 Prints the standard list of all the one touch speed dialing keys registered with numbers 1 TOUCH LIST 2 Prints a detailed list of all the one touch speed dialing keys registered with numbers CODED DIAL LIST 1 Prints the standar...

Page 334: ... Press F3 or F4 to highlight the list you want to print To print the user data list Press F3 or F4 to highlight 01 USER DATA press OK The display returns to the Fax Basic Features screen and the user data list is printed To print the one touch speed dialing list 1 or 2 or coded speed dialing list 1 or 2 Press F3 or F4 to highlight 02 PRINT ADD LISTS press OK The PRINT ADD LISTS menu appears F3 F4 ...

Page 335: ...asic Features screen and the selected list is printed NOTE If you select 02 SORT the destination names will be printed first in numeric order and then in alphabetical order To print the group dialing list Press F3 or F4 to highlight 02 PRINT ADD LISTS press OK The PRINT ADD LISTS menu appears Press F3 or F4 to highlight 05 GROUP DIAL LIST press OK The display returns to the Fax Basic Features scre...

Page 336: ...reen and the access code list is printed To print the department information list Press F3 or F4 to highlight 03 DEPT INFO LIST press OK The display returns to the Fax Basic Features screen and the department information list is printed To cancel printing of lists Press F3 or F4 to highlight 04 CANCEL REPORT press OK When you are printing multiple lists press F2 or F3 to highlight the list waiting...

Page 337: ...Settings 12 16 Printing Reports and Lists 12 Press F3 YES The display returns to the Fax Basic Features screen and the printing of the selected list is canceled 4 Press Reset to return to the Fax Basic Features screen F3 Reset ...

Page 338: ... any problems that may occur during the operation of the fax functions and solutions that may be helpful in fixing them When Problems Occur 13 2 Sending Documents 13 2 Receiving Documents 13 5 Other Problems 13 7 Error Codes 13 8 Questions and Answers 13 13 ...

Page 339: ...y dialing the number again If the number is registered for one touch or coded speed dialing check that the number is correct Cause 5 Is the other party s fax machine out of paper Remedy Contact the other party to check whether their fax machine is out of paper Cause 6 Is the other party s line busy with sending receiving or a voice call Remedy Contact your carrier to check whether the line is busy...

Page 340: ...Adjust the guides to the size of the document you are faxing and resend Cause 2 Is the other party s paper smaller than the size of the document you sent Remedy If the other party is using small size paper your machine automatically reduces the size of the document in accordance with the other party s paper Part of the document is cut off when the other party receives it Cause Is your document set...

Page 341: ...password and specify the same number Cause 4 Did you make a mistake in the subaddress or password registered for one touch or speed dialing Remedy Check your one touch or coded speed dialing settings Cause 5 Is the memory of the other party s machine full Remedy Contact the other party and check You cannot relay a document from another fax machine Cause 1 Has the other party set up a memory box fo...

Page 342: ...Remedy Check the other party s registered subaddress or password and specify the same number Cause 3 Did you make a mistake in the subaddress or password registered for one touch or speed dialing Remedy Check your one touch or coded speed dialing settings Cause 4 Is the memory of the other party s machine full Remedy Contact the other party and check Receiving Documents Part of the documents you r...

Page 343: ... present Cause Are the setting options to select the DRAWER ELIGIBLTY correct Remedy Correct the fax reception options for selecting the DRAWER ELIGIBLTY You cannot receive a confidential document in your confidential mailbox Cause 1 Is a confidential mailbox set Remedy Check your confidential mailbox settings Cause 2 Did the other party specify the correct subaddress and password for your confide...

Page 344: ... set to ON Remedy Because ECM corrects errors during a transmission any problems on the line can mean that the transmission will take extra time Set ECM to OFF You cannot get documents from information services Cause 1 Is your machine set to the tone dialing type of the telephone line Remedy Press Tone to set the dialing type to TONE Cause 2 Were there any instructions from the other party such as...

Page 345: ...ent takes a long time to send because it contains too much data Remedy Reduce the scanning resolution before sending Cause 3 A document takes a long time to receive Remedy Contact the other party and ask them to reduce their scanning resolution or divide the document into smaller parts for sending 0005 Cause No reply is received from the other party s fax machine Remedy Try sending once again from...

Page 346: ...r party and ask them to load the paper 0018 Cause There is no reply when you redial You could not send because your fax signal was not returned as the other party s line was engaged Remedy Check that the other party s line is not engaged and try again from the beginning 0021 Cause You could not poll to receive a document because the other party s fax machine would not respond Remedy Check with the...

Page 347: ...nsmission because the other party s fax machine would not receive Remedy Check with the other party and try again from the beginning 0035 Cause You could not send using relay transmission because the other party s fax machine does not support the use of subaddresses Remedy Check with the other party 0036 Cause You could not send using relay transmission because the other party s fax machine would ...

Page 348: ...th the other party 0081 Cause You could not send because the other party s fax machine does not support the use of passwords Remedy Check with the other party 0082 Cause You could not poll to receive a document because the other party s fax machine does not support the use of subaddresses Remedy Check with the other party 0083 Cause When you polled the other party to receive a document your subadd...

Page 349: ...2 Cause When you tried to send a document your subaddresses or passwords did not match those of the other party Remedy Check with the other party 0995 Cause Communication reservation is cleared Remedy If necessary try again from the beginning ...

Page 350: ...ying A You do not need to do anything Continue copying The machine automatically receives the document and stores it in built in memory When copying is complete printing of the document starts automatically Q Can I automatically reset the resolution to FINE when the power is turned ON or after transmission because I usually want to send with the FINE resolution A You can register your favorite res...

Page 351: ...ontents of the directory are retained as well If a power failure occurs during receiving however the document being received is not stored in memory Q Can I turn OFF the power of the machine when I use the delayed sending A You can set the machine to the power saving mode by pressing Energy Saver if necessary Keep the main power switch ON The document for which you have set the delayed sending wil...

Page 352: ...CHAPTER 14 1 14 Summary of Important Settings This chapter details a summery of important settings for your machine Fax Settings Table 14 2 ...

Page 353: ...RT SPEED 14400bps 9600bps 7200bps 4800bps 2400bps 33600bps 10 7 RX START SPEED 14400bps 9600bps 7200bps 4800bps 2400bps 33600bps 10 7 UNIT NAME 1 15 SENDER NAME 01 99 SENDER NAME REG PERSONAL SETTINGS 1 19 TX TERMINAL ID FAX I FAX FTP ON OFF 1 16 SENDER FAX NUMBER USER TEL NUMBER OTHER FAX NUMBERS 1 23 DENSITY CONTROL LIGHT STANDARD DARK 3 12 PROG 1 TOUCH KEY 01 63 DO NOT USE USE 10 4 TX LINE SELE...

Page 354: ...IES 01 5 10 SELECT DRAWER DRAWER SW A D ON OFF 5 11 RX REDUCTION ON OFF 5 14 TONER SUPPLY LOW RX TO MEMORY KEEP PRINTING 5 17 FILE SETTINGS CONFIDNTL MAILBOX SETUP FILE CHANGE DATA DELETE FILE 8 3 RELAY TX GROUP SETUP FILE CHANGE DATA DELETE FILE 7 3 PRESET POLLING SETUP FILE CHANGE DATA DELETE FILE 9 12 POLLING BOX SETUP FILE CHANGE DATA DELETE FILE 9 22 TRANSFER SETUP FILE CHANGE DATA DELETE FIL...

Page 355: ...ide CODED SPD DIAL TEL REGISTRATION 000 136 TEL NUMBER ENTRY NAME OPTIONAL SETTING 2 12 E MAIL ADDRESS 000 136 ENTER E MAIL ADD NAME OPTIONAL SETTING Sending Function Guide FTP SERVER 000 136 FTP SERVER NAME NAME LOGIN NAME PASSWORD UPLOAD DIRECTORY OPTIONAL SETTING Sending Function Guide GROUP DIAL 01 63 one touch speed dialing 000 136 coded speed dialing DESTINATION TEL ID NAME OPTIONAL SETTING ...

Page 356: ...g List 1 15 4 Coded Speed Dialing List 2 15 4 Group Dialing List 15 5 Access Code List 15 5 User s Data List 15 6 Activity Report 15 7 Transmission TX Reception RX Report 15 8 Error Transmission TX Report 15 8 Confidential Reception RX Report 15 9 Multi Transaction TX RX Report 15 9 Relay Broadcast Report 15 10 Confidential Mailbox List 15 10 Document Memory List 15 10 Memory Clear Report 15 11 Sp...

Page 357: ...List 1 This lists the recipient addresses registered to all the one touch speed dialing codes For how to print the list see Printing the List of Fax Settings on p 12 12 One Touch Speed Dialing List 2 This lists the detailed data of the recipient addresses registered to all the one touch speed dialing codes For how to print the list see Printing the List of Fax Settings on p 12 12 ...

Page 358: ...Report Samples 15 3 Appendix 15 ...

Page 359: ...l the coded speed dialing codes For how to print the list see Printing the List of Fax Settings on p 12 12 Coded Speed Dialing List 2 This lists the detailed data of the recipient addresses registered to all the coded speed dialing codes For how to print the list see Printing the List of Fax Settings on p 12 12 ...

Page 360: ...sses registered to all the group dialing codes For how to print the list see Printing the List of Fax Settings on p 12 12 Access Code List This lists the recipient addresses registered to all the access codes For how to print the list see Printing the List of Fax Settings on p 12 12 ...

Page 361: ...Report Samples 15 6 Appendix 15 User s Data List This lists all the settings made in the Additional Functions mode For how to print the list see Printing the List of Fax Settings on p 12 12 ...

Page 362: ...tions For how to print the report see Printing the Activity Report on p 12 10 NOTE If the ESS POWER LEVEL is set to 01 LOW the documents received in the Energy Saver mode will be printed after the Energy Saver mode is released In this case the MODE may be reported as MEMORY RX in the activity report ...

Page 363: ...ery time a document is sent or received For how to print the report see Setting Reports to Print Automatically on p 12 2 Error Transmission TX Report This report is printed every time a document is sent or received For how to print the report see Setting Reports to Print Automatically on p 12 2 ...

Page 364: ...eives a confidential document For how to print the report see Setting Reports to Print Automatically on p 12 2 Multi Transaction TX RX Report This report is printed every time a sequential broadcast transmission is performed For how to print the report see Sequential Broadcasting to More Than One Location on p 4 11 ...

Page 365: ...y Broadcasting Memory Box Settings Table on p 7 3 Confidential Mailbox List This lists sending and receiving transactions using the confidential mailboxes For how to print the list see Printing the Confidential Reception List on p 12 11 Document Memory List This lists sending and receiving transactions by TX RX numbers For how to print the list see Printing a List of Documents in Memory on p 6 10 ...

Page 366: ...Report Samples 15 11 Appendix 15 Memory Clear Report This lists documents in the memory immediately before they are deleted from the memory ...

Page 367: ...lephone Network PSTN currently supports 28 8 Kbps modem speed or lower depending on the telephone line conditions Item Specifications Name Canon Super G3 Fax Board Sending Sizes or Original Sizes 11 17 to STMT Paper Sizes or Recording Sizes 11 17 to STMT Transmission Time Approx 3 sec page V 34 33 6 Kbps ECM MMR Based on Canon FAX standard chart No 1 standard mode Fax Scanning Line Density Scannin...

Page 368: ...swer it makes one more attempt after waiting another two minutes After the last unsuccessful attempt the machine prints an Error TX report B bps Stands for bits per second The measure of transmission speed used in relationship to networks and communication lines Broadcasting Transmitting a document to more than one location C CCITT ITU T Formally known as CCITT Consultative Committee for Internati...

Page 369: ...t time If you frequently send the same document to several destinations you can save time by using group dialing Density control You can darken or lighten documents that you send or receive with keys at the top of the operation panel Dialing methods Dialing numbers at the press of one or a few keys To use automatic dialing you must register the fax numbers in the memory of the machine Regular dial...

Page 370: ... line errors when sending or receiving from another fax machine with ECM capability When there is noise on the telephone line a distortion or blank area can occur in the document received by the other party ECM divides one page into a number of blocks and checks for lost data block by block When some data is lost in a certain block ECM repeats transmission from the beginning of that block after co...

Page 371: ...ed or maintains a steady green light when the machine is copying or there are documents stored in memory ITU T See also CCITT ITU T J Jack The telephone line receptacles on your wall and on the side of the main unit used to connect your machine to the telephone line L Long distance dialing When dialing or registering long distance numbers you sometimes have to insert a pause either within or after...

Page 372: ... it Scanning is fast and you only have to wait until the original document is scanned not until it is sent You can get the original back much faster and spend less time standing around the fax O One touch speed dialing Each one touch speed dialing key holds a facsimile telephone number After the numbers are registered all you have to do is press one key to dial Up to 63 numbers can be registered f...

Page 373: ...g box The polling box is used to store documents for polling sending in memory The polling box holds the scanned document in memory until the other party polls your machine to send the document Polling transmission Polling means one facsimile unit requests another to send a document This is useful when the sending party the party with the original document is not in the office but the document mus...

Page 374: ... and may consist of numbers spaces asterisks and pound marks S Scanning area The scanning area is narrower than the original document size around the entire border around the document Documents you send should have some margin on the sides and the top and bottom Anything over this margin cannot be scanned for sending Sender s name Your name or company s name your fax number date and time the docum...

Page 375: ...ed a transaction number TX RX You can select documents in the memory for sending printing or deleting by specifying the transaction number Transfer A special feature you can set up on the machine that enables all documents received on the main fax machine to be transferred to another fax machine For example you could have the main fax machine in the office transfer all documents to your machine at...

Page 376: ...hine you can create up to 99 sender s names that can be selected and used in place of the unit name when you send a facsimile transmission TTI Selector With this feature you can select a name to be printed at the top of the message you send Usually you register your company s name as the TTI but you can also use personal names U Ultra Fine This key increases the clarity of documents you send The l...

Page 377: ...lbox using 8 13 Confidential reception list printing 12 11 Connecting telephone line 1 7 Connecting telephone lines to machine 11 2 Control card 3 2 COPY key 1 4 Copy shortcut keys 1 5 Counter key 1 4 Cursor keys 1 6 D Date and time setting 1 10 Delayed Transmission key 1 6 Delete key 1 6 Density 3 13 DARK 3 13 LIGHT 3 13 STANDARD 3 13 Department ID 3 3 Direct TX indicator 1 5 Direct TX key 1 5 Di...

Page 378: ...cel 11 14 Line selection when sending fax 11 10 Line Mail key 1 5 List of fax settings printing 12 12 1 TOUCH LIST 1 12 12 1 TOUCH LIST 2 12 12 ACCESS CODE LIST 12 12 CODED DIAL LIST 1 12 12 CODED DIAL LIST 2 12 12 DEPT INFO LIST 12 12 GROUP DIAL LIST 12 12 USER DATA LIST 12 12 M Machine s fax number registering 1 13 Main Power indicator 1 5 Memory box using 6 17 Printing or deleting documents 6 1...

Page 379: ... touch keys 10 3 List of available functions 10 3 Setting 10 4 Q Questions and answers 13 13 R Receive settings 5 5 2 on 1 mode 5 8 Setting ECM for receiving 5 5 Receiving documents 5 2 Available paper sizes 5 2 Receiving documents into memory 5 3 Redialing when line is busy 3 29 Automatic 3 29 Manual 3 33 Regular dialing using 3 27 Relay broadcasting 7 2 Relay broadcasting using 7 19 Relay unit s...

Page 380: ...eports 12 5 RX reports 12 4 TX reports 12 2 Space key 1 6 Speaker volume switch 1 6 Special Features key 1 5 Specifications 15 12 Speed dialing methods 2 2 Access code dialing 2 2 Coded speed dialing 2 2 Directory dialing 2 2 Group dialing 2 2 One touch speed dialing 2 2 Speed dialing setting 2 3 Access code dialing 2 27 Coded speed dialing 2 12 Group dialing 2 21 One touch speed dialing 2 3 Speed...

Page 381: ...Index 15 26 Appendix 15 Using tone dialing on pulse line 10 2 V Vertical placement 3 7 W When problems occur 13 2 Other problems 13 7 Receiving documents 13 5 Sending documents 13 2 ...

Page 382: ...ey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Palazzo L Strada 6 20089 Milanofiori Rozzano MI Italy CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON SINGAPORE PTE LTD 79 Anson Road 09 01 06 Singapore 079906 CANON ...

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