XMS Configuration Guide
10-3
Work Order Workflow Configuration
Workflow models
The Xmedia Server Control Panel’s
W
ORKFLOW
page contains a default workflow model
that represents a realistic work order workflow. In some cases, the default workflow may
only require minor adjustments (i.e. add new users, or edit roles or permissions) to meet
your organization’s work order needs. The following diagram and descriptions identify the
states and transitions in the Xmedia Server’s default work order workflow.
1.
START
: Work orders and jobs are requests made
to the graphics department from a journalist or a
producer for a new image or clip to be added to the
system. A placeholder is set on the page(s) where
the requested image or clip will eventually appear.
2.
Pending Assignment
: A journalist or producer
can assign the job request immediately to a
specific person when the job is created (step1), or
the person responsible for workload assignment
for the graphics department can assign the job to a
specific graphic artist.
3.
In progress
: The graphic artist who is assigned
the job, either creates or locates the requested
image or clip and ingests it into the Xmedia Server.
They then submit the job for approval.
If for some reason a reassignment of the job is
necessary, the job can be reassigned to another
assignee.
4.
Pending Approval
: The job that is submitted by
the graphic artist must be approved by the Art
Director to ensure that it meets all of the standards
and requirements.
If the Art Director approves the job, then it is sent
back to the journalist or producer to be sure that it
meets their requirements.
If the Art Director rejects the job, then the job is
resubmitted to the graphic artist for editing.
5.
Complete
: The journalist or producer who
originally created the job must provide the final
approval before the job is considered complete. If
the submitted job does not meet the requirements,
then it is rejected and sent back to the graphic
artist for editing.
6.
Final
: When the job is released by the journalist or
producer who requested the job, the image or clip
automatically replaces all of the placeholders on
the pages that the job was linked to. The job is now
final and cannot be edited.
1
2
START
Pending
Assignment
6
FINAL
3
In Progress
4
Pending
Approval
5
Complete
Release
Approve
Submit
Assign
Create job (without an Assignee)
Create with
an Assignee
Reassign
Reject
Reject