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Spell Checking Your Emails
Issue 1.0 June 2002 109
Spell Checking Your Emails
Spelling errors can make your messages difficult to read and can sometimes lead customers to
misunderstand what you type. Moreover, they often give customers an unfavorable impression of
you or the company you represent. Therefore, you should use the Spell Checker to check the
spelling of emails that you compose.
You can spell check your email at any time before you send it. You can also set a preference to
display the Spell Checker automatically whenever you press the Send button. This reminds you to
check the spelling of each email message you compose. See
“Email Preferences,” on page 169 for
information.
To check the spelling of an email:
1 If you want to check the spelling of an email in another language, select that language from the
Available Languages drop-down menu.
2 Select Contact > Spell Check.
The Spell Checker is displayed.
Tip: The Spell Checker has many features, all of which are labeled. You can see
what happens when you click any of the buttons on the right side of the dialog box by
holding your cursor over the button until a tooltip appears.
3 If you composed the message in any language other than your primary language, select that
language from the Available Languages drop-down menu.
This action changes to the dictionary of that language. Any words that are not in the currently
selected dictionary are displayed in the “Not in dictionary” text box.
4 If you see a word in the “Not in dictionary” box, look at it to see if you think it is spelled
correctly. Look at the list of words in the Suggestions box to see if any of those words is the
correct spelling for the word. If so, select the word and click the Change button.
Tip: If a word is displayed in this box, it is not included in the currently selected
dictionary. However, it may be spelled correctly. For example, names of people and
products are not in the dictionary. You should add any name that you may use again
to your user dictionary by clicking the Add button.