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Xerox XDM1525D-WU, User Manual

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Xerox XDM1525D-WU User Manual Download Page 69

Scanning

64

DocuMate 152 Scanner User’s Guide

5. Choose 

OCR Options

 from the menu.

The OmniPage OCR Options window opens with the 

OCR

 tab 

selected.

6. Choose the options you want from the OCR window.

Languages in Document

—Select the language(s) in the 

documents to be scanned. These are the languages that will be 
recognized during the OCR process. For faster and more 
reliable language recognition, select only the languages in the 
document.

The languages at the top of the list are your recent choices. 
Below that the languages are in alphabetical order. Type a 
letter to jump to one of the languages in the list.

The dictionary icon indicates a language with dictionary support 
available. The dictionary is consulted to help in the OCR 
process. It can also offer suggestions during proofing.

Additional Characters

—Enter accented characters here that 

you want to be recognized, in addition to those already 
recognized by the language you selected. For example, you 
can add characters such as ç, ñ, and ö. Type characters from 
your keyboard, or select them from the Windows character 
map. Click 

Character Map

 to see the Windows character map.

Summary of Contents for XDM1525D-WU

Page 1: ...DocuMate 152 user s guide scanner...

Page 2: ...DocuMate 152 scanner user s guide...

Page 3: ...1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not repre...

Page 4: ...ton Panel 26 The Default One Touch Settings on Your Scanner 28 Scanning from Other Software 28 Configuring the One Touch Buttons 29 About the One Touch Properties Window 29 Selecting New Settings for...

Page 5: ...eplacing the ADF Pad Assembly 106 Troubleshooting 107 Status Light Troubleshooting Codes 108 Uninstalling Your Scanner 110 Step 1 Uninstalling the Scanner and One Touch Software 110 Step 2 Uninstallin...

Page 6: ...x 14 and place their images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner Xerox...

Page 7: ...paring to scan Refer to the Troubleshooting section for additional details Function button Selects the scan setting for the Simplex and Duplex buttons Press to cycle through the settings LED Number Sh...

Page 8: ...or 32 bit Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution Open the Windows Control Panel Double click on Display then select the Settings tab Documentation The...

Page 9: ...your computer has AntiVirus or AntiSpyware software running you may see messages during installation asking you to allow the installation to proceed Although the messages will differ based on the soft...

Page 10: ...may have gotten inside it Leave the cover open so you can attach the Input tray 3 Align the tabs on the Input tray with the slots inside the scanner and slide the tray down into place Snap the paper...

Page 11: ...snaps into place Close the scanner cover Flip the paper guide extension up so it is fully extended 5 Insert the pins on each side of the output tray into the holes on the scanner Flip open the extensi...

Page 12: ...om Disc 1 first NOTE If the CD does not start check the following Make sure you have inserted Disc 1 Make sure the CD drive s door is completely shut Make sure the CD was inserted in the drive in the...

Page 13: ...cal Character Recognition OCR capabilities to your scanner It also adds special formats to the scanner s One Touch 4 0 software for creating searchable PDF files known as sPDF and nPDF Please note if...

Page 14: ...ick Next 9 On the Setup Type window keep the default Setup Type and click Next 10 Click Install to begin the installation Reminder If your computer is running an AntiVirus or AntiSpyware application y...

Page 15: ...unning Windows XP or Me Installing this option means that you can use several different methods to scan as explained in this User Guide Note If your computer is running Windows Me you must select the...

Page 16: ...d items look good on your monitor Gamma controls the brightness of the midtones of colors That setting can be changed later on as you re scanning 17 Select the option that looks best to you and click...

Page 17: ...52 scanner 1 Plug the power supply into the power port on the scanner 2 Plug the power cord into the power supply and into a wall outlet Now proceed to the next section Step 4 Connect the USB Cable an...

Page 18: ...agram identifies the location of the USB port on your computer If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into the connection You can also...

Page 19: ...n HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit slower than the 15 pages...

Page 20: ...are window 6 Click OK You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel When you re finished reading the additional information click OK The sca...

Page 21: ...2 into the CD ROM drive The OmniPage Pro Installation menu opens automatically If it does not open see the note on page 7 10 Select Install OmniPage Pro 11 Follow the instructions on the screen to ins...

Page 22: ...ditional Applications Available with Your Scanner Your scanner includes free additional applications on the installation CD 1 Reinsert Disc 1 into the CD ROM drive The Installation menu opens The free...

Page 23: ...and save them Arcsoft Scrapbook Suite The Scrapbook Suite contains two programs Collage Creator and PhotoImpression 5 Collage Creator includes all the fun of traditional collage building but leaves o...

Page 24: ...tion Follow the instructions on the screen to install the application If your computer already has Adobe Acrobat Reader installed please do not select it unless the version provided on the installatio...

Page 25: ...ck for Online Updates from the pop up menu 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address The serial number is locate...

Page 26: ...on the One Touch panel Also use this One Touch method of scanning if you want to access the advanced features of Optical Character Recognition OCR available from the OmniPage Pro application See Scan...

Page 27: ...tops of the pages are inserted into the Automatic Document Feeder For Simplex one sided scans load the documents face down Side 1 the side of the page you want to scan faces the paper tray and Side 2...

Page 28: ...ouch utility In this example of duplex two sided scanning the Destination Application is the PaperPort desktop and the two pages are stacked one on top of the other To Cancel scanning click the Cancel...

Page 29: ...either the Simplex or Duplex button or click the button on the One Touch Button Panel See Scan from the One Touch Button Panel on page 25 for more about the Button Panel Press hold down and then rele...

Page 30: ...anning buttons Click the arrows to cycle through all nine settings 3 On the screen not on the scanner click the button you want to use to scan The scanner begins scanning When the process finishes the...

Page 31: ...One Touch Button Panel opens at its Button View which shows the on screen scanning buttons 2 To scan from the panel click the icon you want to use to scan 3 To see the details for a button right click...

Page 32: ...gs for a button For example the eMail button is set up to scan documents then immediately attach them to a new email message in Microsoft Outlook Express But you can change the name the Destination Ap...

Page 33: ...he Windows Image Acquisition on page 98 for details Button Name Destination Application Preconfigured Settings 1 Scan PaperPort Black White 200dpi Duplex 8 5 x 11 page Brightness 50 2 PDF PaperPort Bl...

Page 34: ...ton Panel starts the scanner scanning Right clicking opens the One Touch Properties window The One Touch Properties window opens for that button The One Touch Properties window also opens when you pre...

Page 35: ...for more information NOTE Some of the options on the One Touch Properties window and other One Touch windows and dialog boxes are grayed out and are not available Grayed out options are not appropriat...

Page 36: ...e selected configuration Select Format and Page s A set of file formats for the scanned image for the selected button The formats are based on the type of Destination Application you select This examp...

Page 37: ...you want documents sent when scanning is finished See Selecting Options for a Button on page 45 to display a full list of the Destination Applications that you can use with the scanner Select a softwa...

Page 38: ...Destination Application the available formats are for text such as doc txt and rtf However if you select Microsoft Paint as the Destination Application then the available formats are for graphics suc...

Page 39: ...window click a Destination Application 2 Click the Properties button A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are...

Page 40: ...dobe Reader and the other applications indicated by their icons in the list The properties apply to the OCR settings for the applications 1 Click in the OCR settings boxes for the options you want The...

Page 41: ...tep 3 4 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 5 In step 4 of the dialog box select the file formats that the application will...

Page 42: ...hen a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that th...

Page 43: ...The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week...

Page 44: ...one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you can manually attach them to your email messages 1 Click the Browse button for F...

Page 45: ...een resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times Use this option to...

Page 46: ...d you can select the degree of quality for your scanned images from the JPEG file format icon The PDF format is often used to create images of text pages You may want to select PDF as the page format...

Page 47: ...can a document with the text format selected the text portions of the document are automatically converted to editable text See Scanning with Optical Character Recognition OCR on page 62 Select a text...

Page 48: ...o formatting used by the standard Microsoft Notepad application Rich Text Format The rtf file format Text that retains formatting when converted Available with Microsoft Wordpad and Word Word Document...

Page 49: ...g for Text on page 70 for details 4 To change the OCR settings choose OCR Options The OCR Options provide a series of selections for the OCR feature when you scan text This menu option is only availab...

Page 50: ...Button The One Touch Options determine the types of Destination Applications available for a button as well as the location of the files of your scanned items To select options 1 Open the One Touch P...

Page 51: ...this option if you want OCR processing to convert your scanned documents to text that you can edit See Scanning with Optical Character Recognition OCR on page 62 for more about OCR PDF applications ar...

Page 52: ...anned images saved permanently For example if your computer is connected to multiple printers and fax machines each one is considered a separate Destination Application By selecting the Fax and Print...

Page 53: ...ned onto the CD Click the Browse button and find the folder for the copies Select the grouping option for the documents The Group by button option groups the documents under the name of the One Touch...

Page 54: ...lication for which you want to create a new scan configuration When you create a new scan configuration it will be listed for the buttons that are set for the same types of Destination Applications Fo...

Page 55: ...Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve...

Page 56: ...ion are available AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned For example if you scan a 5 x 7 inch photo the scanner will dete...

Page 57: ...of the page If this option is not selected the scanner will scan the face down side of the page only Skip Blank Originals Skips pages that are completely blank Typically you use this option when you...

Page 58: ...ced Settings tab are for the Color or Grayscale scanning mode Saturation is the strength or purity of a color hue is the color your eyes see as reflected from the image and gamma controls the brightne...

Page 59: ...will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The...

Page 60: ...uments are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on you...

Page 61: ...uttons Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items Note that you can also create the folders later w...

Page 62: ...rowse button 8 Select the folder you created for storing the scanned documents If you haven t created the folder yet you can click the Make New Folder button and type the name for the new folder 9 Cli...

Page 63: ...e destination and each configuration scans documents to separate folders 13 Now click the arrow buttons to select a scanner button for each new configuration Click Apply to set that button for that co...

Page 64: ...he documents are stored in the two separate folders Editing or Deleting Scan Configurations To edit or delete a scan configuration 1 Open the One Touch Properties window 2 Select the scan configuratio...

Page 65: ...indicates the configuration is unlocked 4 Edit the settings and click Apply 5 Click OK to close the dialog box Configuring Before Scanning You can manually configure the scan settings before beginning...

Page 66: ...u to configure the scanning See Scanning from the TWAIN Interface on page 84 WIA The Windows Image Acquisition Interface WIA opens for you to configure the scanning See Scanning with the Windows Image...

Page 67: ...her to combine scanning with OCR processing into one integrated step OmniPage Pro is on the Disc 2 CD that you received with your scanner in case you haven t installed it yet If OmniPage Pro is instal...

Page 68: ...Properties window 2 Using the arrows choose a button that has Destination Applications that use the text format as their file type 3 Select the Destination Application to get one of the text format fi...

Page 69: ...p of the list are your recent choices Below that the languages are in alphabetical order Type a letter to jump to one of the languages in the list The dictionary icon indicates a language with diction...

Page 70: ...ap to find the accented character you want to add 3 Click the character in the map A larger version appears so you can make sure it s the character you want 4 Click Select 5 Click Copy 6 Close the Cha...

Page 71: ...ionary with words that you want the OCR proofreading process to recognize as legitimate words For example if you scan documents with highly technical terms not found in typical dictionaries you can ad...

Page 72: ...process cannot recognize the J in REJECT and is the reject character the word would appear as RE ECT in your document The is the default reject character Type the character you want to use in the Rej...

Page 73: ...or pale letters on a black or dark background Select this option to retain inverted text deselect it to have inverted text transformed to normal text of black text on a white background Look for faci...

Page 74: ...d or treated as separate columns Multiple columns no Table Choose this option if some document pages contain text in columns and you want it kept in separate columns similar to the original layout If...

Page 75: ...lications capable of handling the formatting True Page formatting is the only choice for XML export and for all PDF export except to the file type PDF Edited 9 When you re finished selecting the OCR o...

Page 76: ...uses a text format as the page format 4 Right click on the text format icon 5 Choose the Searchable PDF or Normal PDF option for the page format The settings for the button button 8 in this example n...

Page 77: ...and click the Find button See the Adobe Acrobat user manual for more about finding text in a PDF file or about editing PDF text Scan and Burn to a CD If you have a CD burner attached to your computer...

Page 78: ...d to your computer but you do not need to have a CD in the burner to select the destination 5 Choose a Page Format and a Scan Configuration 6 Click OK The One Touch Properties window closes 7 Now star...

Page 79: ...ur scanned documents are written to the CD Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process you can use event forwarding The scanner...

Page 80: ...the scanner feeds in the first page of your document 4 Choose a Scan Configuration 5 Click OK The One Touch Properties window closes 6 Start scanning using the button you selected for event forwardin...

Page 81: ...dow 2 Using the arrows choose Button 6 or any other button that has Microsoft Explorer as one of its Destination Applications 3 Select Microsoft Explorer as the Destination Application 4 Choose HTML a...

Page 82: ...to make sure you ll know where to find your new HTML page later on 9 You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML...

Page 83: ...eing stored 1 To scan using the buttons on the scanner press the Destination Selector until the LED is at 7 then press the Simplex or Duplex button 2 To scan from the One Touch Button Panel click the...

Page 84: ...choose the file format for the scanned documents 5 Choose a Scan Configuration 6 Click OK The One Touch Properties window closes 7 Now start scanning using Button 7 or other button you set up for arch...

Page 85: ...der window opens 3 Select a storage location on the mapped drive or server for the scanned documents Servers and mapped drives are represented by an icon that indicates its network connection 4 Click...

Page 86: ...icon and choose Show Hardware from the pop up menu You can also click the scanner icon at the top of the One Touch Button Panel If the Hardware View of the panel is open you can also right click on t...

Page 87: ...e the time before the scanner powers down from 10 minutes to a maximum of 10 hours 3 Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually withou...

Page 88: ...sing WIA is not available A Note About Your Scanner and the TWAIN standard TWAIN is a widely recognized standard that computers use to receive images from scanners digital cameras and other digital de...

Page 89: ...n item using PaperPort 1 On the Windows taskbar click Start point to Programs point to ScanSoft PaperPort then click PaperPort The PaperPort desktop opens 2 Click the Scan icon on the PaperPort comman...

Page 90: ...pg See the ScanSoft PaperPort User s Guide for more information about the PaperPort Settings NOTE If the Scan button at the bottom of panel is not available when you make a selection from the Scanner...

Page 91: ...into the Automatic Document Feeder at the same time Insert a blank page between them and each job will become a separate stack on the PaperPort Desktop when scanning is finished Please see the ScanSof...

Page 92: ...hird that of a color scan Color to scan magazine articles photographs and other color images in full color Color scans have the largest file size Resolution Drag the slider to the right or left to adj...

Page 93: ...width is determined by the chosen page size When using the AutoCrop to Original option always use the paper guides on the scanner so the page is not skewed Duplex Scan both sides of the page If this...

Page 94: ...to original options AutoScan on document insertion Your Xerox DocuMate 152 scanner includes AutoLaunch technology that senses when an item is inserted into the paper feed and starts scanning immediat...

Page 95: ...x is not selected the scanned pages are not placed on the PaperPort desktop until you indicate the scanning job is finished See The Create Single Page Items Check Box on page 91 11 If you are scanning...

Page 96: ...ional items to a scanning job When the check box is selected all pages in the Automatic Document Feeder are scanned the TWAIN interface closes and each page is placed on the PaperPort Desktop as an in...

Page 97: ...Click the Xerox DocuMate 152 icon in the top right corner of the TWAIN interface The Device configuration window opens and shows the information about your scanner See the section Checking the Hardwa...

Page 98: ...up your scanner to work with the selected option NOTE Setting up your scanner is a one time only process for each option from the Scanner drop down list Therefore you may have to set up your scanner o...

Page 99: ...m the Scanner drop down list select one of the options such as Twain Xerox DocuMate 152 2 Click the Setup button A window opens to begin the setup process 3 Click Yes then click Next The next window o...

Page 100: ...ween your scanner and the computer 5 Click Next After the Setup Wizard checks the connections the next window is displayed It has a series of setup options but only the Basic scan test is necessary be...

Page 101: ...ce down and the Scan button on the TWAIN Interface will become active 8 Click the Scan button on the TWAIN interface The Setup Wizard runs the scan test A message window opens that says Basic scan tes...

Page 102: ...he final Setup window opens to let you know the setup process is finished 10 Click Finish Your scanner is now setup for the scanning option you selected in the example above it s the TWAIN option and...

Page 103: ...cquisition WIA options as described below To scan an item using WIA 1 On the Windows taskbar click Start point to Programs point to ScanSoft PaperPort then click PaperPort The PaperPort desktop opens...

Page 104: ...See the ScanSoft PaperPort User s Guide for more information about the PaperPort Settings 5 When scanning documents use the Create single page items check box as follows When the check box is selecte...

Page 105: ...aperPort User s Guide for more information about this option 7 Select the option Display scanner dialog box When this option is selected the PaperPort WIA interface will open when you click the Scan b...

Page 106: ...or decrease the size of the image 13 Preview the image again When you are satisfied with the image click the Scan button If the Create single page items check box is selected on the Scan pane the scan...

Page 107: ...ning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it To select the scanner settings before you scan 1 On the scan window click Adjust the qu...

Page 108: ...u arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However higher d...

Page 109: ...feed easily into the ADF or several feed in at the same time To clean the ADF 1 Wet a cotton swab with some isopropyl alcohol rubbing alcohol 2 Press the ADF cover release on the top right of the sca...

Page 110: ...er a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top right of the scanner body to open the Automatic Document Feeder cover 2 Remove the jamme...

Page 111: ...that the pad spring may be wearing out See the Xerox DocuMate 152 Scanner Parts List on page 113 for ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top left...

Page 112: ...l outlet Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer Did you plug the sc...

Page 113: ...rt See the section Uninstalling Your Scanner on page 110 Uninstalling does not delete your scanned items and they remain in the PaperPort Data folder Status Light Troubleshooting Codes A green status...

Page 114: ...cription Solution 8 Paper jam Open the ADF cover and remove the jammed page See Clearing Paper Jams on page 105 for details All Other Codes An internal part in the scanner may have malfunctioned Re bo...

Page 115: ...elect OneTouch 4 0 Windows Me Click the Add Remove button Windows 2000 or XP Click the Remove button An Add or Remove message box opens and asks if you are sure you want to remove OneTouch 4 0 from yo...

Page 116: ...puter To Install Another Driver Before you can install another driver for your scanner you must remove the currently installed driver first Then the new driver can be installed 1 Uninstall the One Tou...

Page 117: ...p to 30 images per minute 200 dpi B W Capacity 50 sheets Paper Thickness 16 28 lbs 0 002 0 006 Light source Cold cathode fluorescent lamp Interface USB 2 0 High Speed Scanner dimensions Height 5 9 inc...

Page 118: ...ner Parts List Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Input Tray 57 0112 000 Output Tray 57 0108 000 ADF Pad 57 0111 000 AC P...

Page 119: ...Maintenance 114 DocuMate 152 Scanner User s Guide...

Page 120: ...oduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and whi...

Page 121: ...tary personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibi...

Page 122: ...s completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digi...

Page 123: ...dustry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and l...

Page 124: ...ge items check box 86 91 99 csv file format 43 D Destination Application 21 22 29 OCR 32 text file format 42 Destination Selector 23 Device Settings 50 54 Disc 1 7 display scanner dialog box 86 100 Do...

Page 125: ...89 paper guide 6 paper jam 105 PaperPort 83 help topics 83 Scan pane 85 99 thumbnail 91 PaperPort Properties 34 PDF 41 46 PDF file size 41 Picture type 103 power saving 82 Preview button 101 Professi...

Page 126: ...file format 42 Text Formats 42 thumbnail icon 91 TIFF 41 Transfer to Storage 78 troubleshooting 107 true page 70 TWAIN 61 75 TWAIN standard 83 U uninstall 110 USB port 13 Use Defaults 67 68 W waterma...

Page 127: ...Index 122 DocuMate 152 Scanner User s Guide...

Page 128: ...05 0692 100...

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