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ColorQube 9301/9302/9303 Multifunction Printer 157

System Administrator Guide

This chapter includes:

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Xerox Standard Accounting ........................................................................................................................................... 158

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Network Accounting ......................................................................................................................................................... 162

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Enabling Accounting in Print Drivers ......................................................................................................................... 164

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Displaying Your Company Logo on the Blocking Screen .................................................................................. 165

9

Accounting

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Summary of Contents for ColorQube 9301

Page 1: ...303 System Administrator Guide Guide de l administrateur syst me Xerox ColorQube 9301 9302 9303 Multifunction Printer Imprimante multifonction Espa ol Gu a del administrador del sistema Portugu s Guia...

Page 2: ...ript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in...

Page 3: ...ng CentreWare Internet Services 17 Locking or Unlocking the Printer 17 Changing the System Administrator Password 17 Using the Configuration Overview Page 18 Assigning the Printer Name and Location 18...

Page 4: ...g SMTP Settings Optional Information 42 LDAP 44 Configuring LDAP Servers 44 Configuring LDAP Server Optional Information 44 Configuring LDAP Contexts 45 Configuring LDAP User Mappings 46 Configuring L...

Page 5: ...ol Groups 83 Managing Host Groups 84 Managing Security Policies 85 Security Certificates 86 Installing a Digital Certificate 87 802 1X 90 Enabling and Configuring 802 1X at the Control Panel 90 Enabli...

Page 6: ...Copy Settings 114 Changing the Reading Order 115 Accessing Copy Presets 116 Edge Erase Presets 116 Changing Image Shift Presets 116 Changing Reduce Enlarge Presets 116 7 Scanning 117 Scanning to a Fol...

Page 7: ...nfiguring Server Fax Filing Options 152 Internet Fax 153 Configuring Default Internet Fax Settings 153 Configuring Internet Fax Receive Settings 155 Internet Fax Addresses 155 LAN Fax 156 9 Accounting...

Page 8: ...e File 176 Address Books 177 Internet Fax and Email Address Book 177 Fax Address Book 179 LAN Fax Address Book 179 Font Management Utility 180 Network Logs 181 Downloading a Network Log Using a USB Fl...

Page 9: ...ColorQube 9301 9302 9303 Multifunction Printer 9 System Administrator Guide This chapter includes Overview 10 More Information 11 1 Introduction...

Page 10: ...Report listing the current printer configuration Review the report and locate the printer IP address For details see Configuration Report on page 15 5 Open a Web browser and type the IP address of you...

Page 11: ...ort information for your printer Includes online technical support Online Support Assistant and driver downloads www xerox com office CQ9301_CQ9302_CQ9303support Information about printer menus or err...

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Page 13: ...ion Printer 13 System Administrator Guide This chapter includes Physically Connecting the Printer 14 Initial Setup at the Control Panel 15 Initial Setup in CentreWare Internet Services 17 Physical Con...

Page 14: ...rd to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer Connect the other end of the cable to...

Page 15: ...upplies After the Quick Setup Home wizard completes the printer restarts and a Configuration Report automatically prints Configuration Report The Configuration Report lists all current settings of the...

Page 16: ...vices connected to the network such as a hub do not always detect the correct speed Refer to the configuration report to ensure that the printer detects the correct network speed 1 At the printer cont...

Page 17: ...ernet Services At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Locking or Unlocking the Printer 1 In CentreWare Internet Services...

Page 18: ...on 1 In CentreWare Internet Services click Properties Description 2 Under Device Name type a name for the printer 3 Under Location type the location of the printer 4 Click Apply to save the new settin...

Page 19: ...ote Restart the printer for the new settings to take effect Setting USB Options 1 In CentreWare Internet Services click Properties Connectivity Physical Connections 2 Click USB Settings 3 Under USB Co...

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Page 21: ...This chapter includes AppleTalk 22 NetWare 23 IP 25 SLP 30 FTP 31 SNMP 32 SSDP 36 Microsoft Networking 37 LPR LPD 38 Raw TCP IP Printing 39 SMB Filing 41 SMTP Server 42 LDAP 44 HTTP 50 POP3 52 Proxy S...

Page 22: ...h to assign to your printer Determine the AppleTalk Zone if used to assign to your printer 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click AppleTalk 3 Under Protocol...

Page 23: ...rom the Filing Transport menu 5 Select the Frame Type from the menu Options are Auto Ethernet II Ethernet 802 2 Ethernet 802 3 6 Type a polling rate between 1 240 seconds for the print server in Queue...

Page 24: ...that represents all of the assets of an organization in a logical tree structure Assets can include printers servers computers people organizations and more 1 Under NetWare Directory Services NDS sele...

Page 25: ...he Network Address 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Network Settings TCP IP Settings 3 Touch Dynamic Addressing 4 Touch Disabled then tou...

Page 26: ...guring IP Settings in CentreWare Internet Services If your printer has a valid network address you can configure TCP IP settings in CentreWare Internet Services Configuring IPv4 You can use IPv4 or IP...

Page 27: ...ick Properties Connectivity Protocols 2 Click IP IPv6 3 Under Protocol select Enabled to enable the protocol CAUTION If both IPv4 and IPv6 are disabled you cannot access CentreWare Internet Services T...

Page 28: ...s XRX_xxx where xxx is the MAC address of the printer Note If no host name or a different host name appears under Verified Host Name the host name did not successfully register to the DNS server Ensur...

Page 29: ...en the printer is turned off 7 Under Remove this Device s IPv6 DNS Registration at power down select Enabled if necessary This option allows the printer to release the current DCHP assigned address an...

Page 30: ...ies Connectivity Protocols 2 Click SLP 3 Under Protocol select Enabled 4 Under Directory Agent type the IP address for the Directory Agent DA if one is used This entry is optional 5 If you use scopes...

Page 31: ...oftware upgrade can use FTP as a filing service Note In Active mode data transfers over a fixed known port from a connection made from the server In Passive mode data transfers over a random port numb...

Page 32: ...ivity Protocols 2 Click SNMP 3 Select Enable SNMP v1 v2c Protocols to enable the protocol 4 Select Enable SMNP v3 Protocols to enable the protocol 5 Under Authentication Failure Generic Traps select E...

Page 33: ...corresponding changes to GET or SET community names applications using SNMP 6 Type a name up to 256 characters for the default TRAP Community Name or use the default value of SNMP_TRAP Note Use the De...

Page 34: ...ain the previous settings 10 Click Cancel to return to the previous page Configuring SNMP Advanced Settings You can add edit or delete IP and IPX addresses for Network Management workstations that rec...

Page 35: ...configured to receive the trap 3 Type the 48 bit Physical MAC Address of the computer running the SMNP manager application receiving the trap 4 Type the IPX Socket Number of the computer running the S...

Page 36: ...ification and discovery routing options 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click SSDP 3 Under Protocol select Enabled 4 Under Cache Control type a value betwee...

Page 37: ...pe the host name used to provide shared access and authenticate interprocess communication in the SMB Host Name field 6 If desired type a descriptive comment in the SMB Host Name Comment field 7 Type...

Page 38: ...for job name and owner This feature allows you to replace the standard information displayed on a banner page with the user name and job name from the print job 7 Select the desired option from the P...

Page 39: ...etween 0 1800 before the job is processed with an End of Job character The default time is 300 seconds 8 Select Enabled for PDL Switching to allow the printer to switch automatically between multiple...

Page 40: ...No Jobs or All Jobs To enable banner pages to print before each PDL document within a single job select Enabled for Banner Page for Each Document of Job To restrict banner pages to print for jobs that...

Page 41: ...rinter authenticates to the SMB shared network location with a Kerberos ticket if available If a Kerberos ticket is not available or Kerberos authentication fails the printer attempts to authenticate...

Page 42: ...include IPv4 IPv6 or Host Name 5 Type the appropriately formatted address and port number The default port number is 25 6 Type the email address assigned to the printer by the SMTP server in the mult...

Page 43: ...he SMTP server 6 If you select System type the Login Name and Password used to access the server 7 Enable Select to save new password to update the password for an existing Login Name 8 If authenticat...

Page 44: ...et Services click Properties Connectivity Protocols 2 Click LDAP 3 To add a new LDAP server click Add New 4 To edit an LDAP server click Edit next to the server you want to edit 5 To copy an LDAP Serv...

Page 45: ...h search criteria The default number is 25 You can also type the LDAP server maximum 7 Under Search Timeout select Use LDAP Server Timeout to allow the printer use the LDAP server current settings To...

Page 46: ...t ensure that the Internet Fax field is not set to No Mappings Available in the drop down menu This setting prevents the Network Address Book from displaying on the Internet Fax screen on the printer...

Page 47: ...eted click Close Configuring Device Access 1 Click Authorization Access at the top of the LDAP Server page 2 On the Authorization Access page click the Device Access tab 3 In the Services Pathway fiel...

Page 48: ...verify if a user has access to either role type the user name in the Enter User Name field then click Test If the pathway is locked and if the user is a member of the LDAP group the group appears nex...

Page 49: ...DN formatting refer to the RFC 2849 LDAP Data Interchange Format LDIF Technical Specification on the IETF website 3 To configure an LDAP Authentication filter under Email Address Book Filter select En...

Page 50: ...ype the time between 1 60 seconds that the printer waits for a response from a connected user before terminating the connection The default time is 15 seconds Note Increasing the Keep Alive Timeout ca...

Page 51: ...ble or disable all services at one time click Enable All or Disable All 2 If additional settings are required for a selected service the status column indicates the required update and a Settings butt...

Page 52: ...rties Connectivity Protocols 2 Click POP3 Setup 3 Under Server Information select either IPv4 or Host Name for the address type 4 Under POP3 Server type the appropriately formatted address and port nu...

Page 53: ...s To keep any devices behind it anonymous for security purposes To cache content from resources such as Web pages from a Web server to increase resource access time Configuring the Proxy Server 1 In C...

Page 54: ...ch Mean Time GMT offset these settings are ignored 1 In CentreWare Internet Services click Properties Connectivity Protocols 2 Click NTP 3 Under Network Time Protocol select Enabled to enable the prot...

Page 55: ...osoft that provides a standard method for discovering and using network connected devices It is supported in Windows Vista and Windows Server 2008 operating systems WSD is one of several supported com...

Page 56: ...the printer uses to come out of Sleep Mode 7 Click Apply to save the new settings or Undo to retain the previous settings See also NetWare on page 23 Sleep Mode Network Settings Advanced You can allow...

Page 57: ...des Setting Up Access Rights 58 Secure HTTP SSL 73 FIPS 140 2 74 Stored Data Encryption 76 IP Filtering 77 Audit Log 79 IPsec 81 Security Certificates 86 802 1X 90 System Timeout 93 Overwriting Image...

Page 58: ...printer compares the user credentials to the information stored in the User Information Database Use this authentication method if you have a limited number of users or do not have access to an authe...

Page 59: ...formation stored in the User Information Database Use this authentication method if you have a limited number of users or do not have access to an authentication server Setting up Local Authentication...

Page 60: ...ied in the Non Authenticated User role If you have created any user roles they also appear in the list 6 Click Save to apply the new settings or Cancel to return to the previous screen Editing User In...

Page 61: ...h screen of the printer until an authorized user logs in 6 Click Apply to save the new settings or Undo to retain the previous settings User Permissions Print permissions are rules that allow you to c...

Page 62: ...nday Friday from to allow printing on weekdays Select when users are allowed to print from the From Time and To Time menus Time of Day Advanced to allow printing on specific days during a specific tim...

Page 63: ...h the job was sent To control print permissions for an application the Application ID of the application must be associated with an Application Group Name If you send a job from an application that is...

Page 64: ...edit permissions for the System Administrator or Accounting Administrator roles Users assigned to the System Administrator Role can access all features of the printer Users assigned to the Accounting...

Page 65: ...l The printer compares the user credentials to the information stored on an authentication server Setting up Network Authentication 1 In CentreWare Internet Services click Properties Security Authenti...

Page 66: ...server select a server from the list and click Copy From 11 Click Edit to update the settings Configuring Authentication Server Settings for Kerberos Windows 2000 2003 1 On the Xerox Access Setup pag...

Page 67: ...ddress type Options are IPv4 Address or Host Name 7 Type the appropriately formatted address and port number The default port number is 137 8 Click Save Server 9 To specify server settings for an alte...

Page 68: ...e and Password fields to access the server f If you select System type the Login Name and Password used to access the server Retype the password to verify g Enable Select to save new password to updat...

Page 69: ...cation method to allow users to access the printer without a smart card Under Alternate authentication method on the machine s touch interface select User Name Password Validated Remotely on the Netwo...

Page 70: ...can configure the printer to validate certificates installed on the domain controller 1 On the Xerox Access Setup page under Action click Edit next to Certificate Validation 2 Select a validation meth...

Page 71: ...en appears on the printer touch screen when card reader authentication or an auxiliary accounting device is configured The screen displays a message when a user attempts to access a restricted feature...

Page 72: ...y Configure 3 Under Server Communication select the address type and port number Options are IPv4 Address or Host name 4 Type the appropriately formatted address and port number The default port numbe...

Page 73: ...L encryption is protocol independent You can turn SSL on or off for each protocol or scan destination as needed Before you begin Ensure DNS is enabled and configured Ensure that the date and time conf...

Page 74: ...S is an example Validates certificates for features where the printer is the client in the client server relationship CA certificates for LDAP Xerox Extensible Interface Platform EIP and SMart eSoluti...

Page 75: ...Security ColorQube 9301 9302 9303 Multifunction Printer 75 System Administrator Guide Note When FIPS 140 Mode is enabled only FIPS compliant certificates can be installed on the printer...

Page 76: ...bling Encryption of Stored Data 1 In CentreWare Internet Services click Properties Security Encryption 2 Click User Data Encryption 3 Under User Data Encryption Enablement select Enabled 4 Click Apply...

Page 77: ...umber between 0 32 for the Source IP Mask that uses this rule The range of 0 32 corresponds to the 32 bit binary number comprising IP addresses For example The number 8 represents a Class A address wi...

Page 78: ...System Administrator Guide Arranging the Execution Order of IP Filter Rules 1 In CentreWare Internet Services click Properties Security 2 Click IP Filtering 3 Click an IP filter rule 4 Under Move sel...

Page 79: ...sheet application that can read a tab delimited text file Interpreting the Audit Log The Audit Log is formatted into ten columns Index Column 1 lists a unique value that identifies the event Date Colu...

Page 80: ...Folder Name or Accounting Account ID display when Network Accounting is enabled Note Authentication must be configured to record the user name in the Audit Log Completion Status Image Overwrite Statu...

Page 81: ...ry UDP port 3702 Up to 10 additional services Enabling IPsec Before you begin Ensure that Secure HTTP SSL is enabled 1 In CentreWare Internet Services click Properties Security 2 Click IPsec 3 Under E...

Page 82: ...6 that identifies the outbound Security Association SA 6 Under Hash select from the following SHA1 None 7 Under Enter Keys as select ASCII format or Hexadecimal number 8 Type a 20 character ASCII key...

Page 83: ...le Security End Point Address select the address type Options are Disabled IPv4 Address or IPv6 Address 5 Under IPsec Security select ESP AH or BOTH 6 Type the Key Lifetime and select Seconds Minutes...

Page 84: ...do to retain the previous settings Click Cancel to return to the previous page Editing or Deleting a Protocol Group To edit or delete a protocol group select the protocol group from the list and click...

Page 85: ...policy list order determines the overall policy behavior Defining a Security Policy 1 Click Security Policies at the top of the IPsec page 2 Under Define Policy select a Host Group from the menu 3 Se...

Page 86: ...sign other certificates Trusted Certificate A self signed certificate from another device that you want to trust To ensure that the printer can communicate with other devices over a secure trusted con...

Page 87: ...ing a Xerox Device Certificate is less secure than creating a certificate signed by a trusted CA If you do not have a server functioning as a Certificate Authority install a Xerox Device Certificate o...

Page 88: ...Certificates 3 Click the CA Signed Device Certificate s tab 4 Select Install CA signed Device Certificate 5 Click Browse or Choose File navigate to the signed certificate in pem or PKCS 12 format and...

Page 89: ...evice Factory Defaults to delete all certificates except the Default Xerox Device Certificate Installing the Generic Xerox Trusted CA Certificate If the printer uses the Xerox Device Certificate and a...

Page 90: ...e supported authentication method Create a user name and password on your authentication server Note This procedure causes the printer to restart and be unavailable over the network for several minute...

Page 91: ...t want to validate a certificate Notes TLS authentication and server verification both require X 509 certificates To use these features install the necessary certificates on the Security Certificates...

Page 92: ...ncel to return to the previous page 10 Under User Name Device Name type the user name required by your authentication switch and server 11 Type the Password then retype it to confirm 12 To save the ne...

Page 93: ...r type the inactive time from 6 6000 minutes that the printer waits before it logs a user out of CentreWare Internet Services 4 Under Touch User Interface System Timer type the time that the printer w...

Page 94: ...bs feature Jobs stored in the Scan to Mailbox feature Fax Dial Directories Fax Mailbox contents Full Image Overwrite Full Image Overwrite deletes all image data from the printer memory and hard drive...

Page 95: ...or Monthly frequency under Day of Week or Day of Month select the day or month that the printer deletes data 6 Under Type select Full or Standard CAUTION If you select Full the printer deletes all ima...

Page 96: ...ators restricts PostScript jobs from running unencapsulated to prevent them from changing default printer settings For more information see the CentreWare Internet Services Help 1 Under StartupMode se...

Page 97: ...select Enabled to enable the front USB port Clear the check box to disable the port 4 Next to Rear USB Ports Pair select Enabled to enable the rear two USB ports Clear the check box to disable the po...

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Page 99: ...ator Guide This chapter includes Saving and Reprinting Jobs 100 Printing Jobs from CentreWare Internet Services 103 Managing Banner Page Printing Options 104 Secure Print Settings 106 Hold All Jobs 10...

Page 100: ...in the Default Public Folder To create new folders or manage folders use the Saved Jobs page Creating a Folder 1 In CentreWare Internet Services click Jobs Saved Jobs 2 On the Saved Jobs page click Cr...

Page 101: ...ion Print window select your printer from the Printer Name menu 3 Click Properties to access the print settings for the job 4 On the Paper Output tab click the Job Type menu then select Saved Job 5 On...

Page 102: ...begin the backup or Undo to retain the previous settings Restoring Saved Jobs from an FTP Repository 1 In CentreWare Internet Services click Properties Services Print From 2 Click Reprint Saved Jobs R...

Page 103: ...e Internet Services click Print The Job Submission page appears 2 Type the name of the file in the File Name field or click Browse to select the file from a local network or remote location 3 Under Pr...

Page 104: ...No to disable this option 4 Under Allow the Print Driver to Override select Yes to allow the print driver settings for banner page printing to override the setting selected on this page Under Banner...

Page 105: ...on Print window select your printer from the Printer Name menu 3 Click Properties to access the print settings for the job 4 Click the Advanced tab 5 Click to expand the Paper Output option 6 Click Ba...

Page 106: ...er ID If a user logs in at the control panel they can release Secure Print jobs that they sent Passcode User types a passcode to release a Secure Print job at the control panel 3 Type a number from 4...

Page 107: ...ins For example jobs sent by JSmith wgc yourcompany com are filed separately from jobs sent by JSmith na yourcompany com Each user cannot release the job of the other person 5 Under Unidentified Job P...

Page 108: ...Server Print jobs are processed and spooled on your computer then sent to the printer Install XSUS on both the server and the computer Server Based Print jobs are sent unprocessed from your computer s...

Page 109: ...installation creates a Xerox directory in usr or opt depending on your operating system Launching XSUS To launch XSUS from a terminal window prompt as root type xpadmin then press Enter or Return XSUS...

Page 110: ...O files to support AS 400 or Iseries V5R2 or later systems The WSCO file provides printer specific PCL codes The host print transform uses these codes to select the correct tray 2 sided option font si...

Page 111: ...rint a file that is stored on a USB Flash Drive from the USB port on the printer control panel Before you begin Enable USB ports For details see USB Port Security on page 97 Enabling Print from USB 1...

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Page 113: ...9301 9302 9303 Multifunction Printer 113 System Administrator Guide This chapter includes Specifying Default Copy Settings 114 Changing the Reading Order 115 Accessing Copy Presets 116 6 Managing Copy...

Page 114: ...s 3 Touch Copy Service Settings 4 Touch Feature Defaults 5 Make the desired changes to the settings on the following tabs Copy Update Output Color Reduce Enlarge settings Paper Supply 2 Sided Copying...

Page 115: ...r options 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Copy Service Settings 4 Touch Reading Order Options 5 Under Scan Orde...

Page 116: ...h Side 1 then touch the arrows to change the amount to erase from each edge 4 Touch Side 2 then touch the arrows to change the amount to erase from each edge or touch Mirror Side 1 5 Touch Save Changi...

Page 117: ...m Administrator Guide This chapter includes Scanning to a Folder on the Printer 118 Scanning to an Email Address 122 Workflow Scanning 123 Scan to USB 134 Scanning to a User Home Folder 135 Configurin...

Page 118: ...rs are allowed to scan files create folders and assign passwords to their folders on the printer 1 In CentreWare Internet Services click Properties Services 2 Click Scan to Mailbox Scan Policies 3 Und...

Page 119: ...dify Folder To edit the default scan settings for the folder click Personalize Settings Click Edit to edit the scan settings For more information see the CentreWare Internet Services Help Deleting Sca...

Page 120: ...k Properties Services 2 Click Scan to Mailbox Folders 3 Under Created Folder Operations select the folder from the menu 4 Under Created Folder Operations type a new password for Change Folder Password...

Page 121: ...orQube 9301 9302 9303 Multifunction Printer 121 System Administrator Guide Available The space left for scanned images Percentage Used The amount of space used by scanned images as a percentage of the...

Page 122: ...SMTP server For details see Configure SMTP Server Settings on page 42 Create an email account for the printer The printer uses this address as the default text in the From field of the email Editing...

Page 123: ...laining how to use this feature see the User Guide at www xerox com office CQ9301_CQ9302_CQ9303docs Before you begin Ensure that Secure HTTP SSL is enabled Ensure that a certificate is installed on th...

Page 124: ...de IPv4 or Host Name 7 Type the appropriately formatted address and port number in the Default Repository Server field for the FTP or SFTP location 8 In the Default Repository Document Path field type...

Page 125: ...thenticated users to access the server Authenticated User The printer uses the user name and password of the authenticated user to access the server Prompt at User Interface Users type the login name...

Page 126: ...ment repository requires different login credentials than the ones required to access the printer System The printer uses the information provided in the Login Name and Password fields to access the s...

Page 127: ...e field 5 Select HTTP or HTTPS from the Default Repository Protocol drop down menu 6 Select the address type Options include IPv4 IPv6 or Host Name 7 Type the appropriately formatted address and port...

Page 128: ...t template settings and can then be edited as required The default template cannot be deleted 1 In CentreWare Internet Services click Properties Services 2 Click Workflow Scanning Default Template 3 U...

Page 129: ...ntrol panel Select Record User Input in Job Log to write any masked data to the Job Log file Consider data security issues before selecting this option 7 Validate Data Before Scanning options can be a...

Page 130: ...10 Next to File Format select PDF Note Do not select PDF A If you select PDF A a password protected PDF is not created 11 Click Apply 12 If you allowed users to create a password but did not select Ma...

Page 131: ...d The display elements are Date Time Job ID User ID Custom Text Type any custom text you that want to appear in the file name For example select the first Custom Text field and type an underscore _ Th...

Page 132: ...st of templates that displays at the control panel when you change them Note If you are not using a template pool repository select Update Now to return a partial list of templates This option does no...

Page 133: ...Select HTTP or HTTPS 5 Under Protocol select the address type Options are IPv4 IPv6 or Host Name 6 Type the appropriately formatted address and port number in the IP Address Port field The default po...

Page 134: ...document and store the scanned file on the USB drive Before you begin Enable USB ports For details see USB Port Security on page 97 Enabling Scan to USB 1 In CentreWare Internet Services click Proper...

Page 135: ...an LDAP directory a Select LDAP Query b To check your LDAP mapping settings click LDAP Mapping for Home Directory 7 To scan to a shared network folder a Select No LDAP Query b In the Network Home Pat...

Page 136: ...the printer XSU installs when you install scan drivers For instructions explaining how to use this feature see the User Guide at www xerox com office CQ9301_CQ9302_CQ9303docs Notes Ensure Secure HTTP...

Page 137: ...ColorQube 9301 9302 9303 Multifunction Printer 137 System Administrator Guide This chapter includes Embedded Fax 138 Server Fax 147 Internet Fax 153 LAN Fax 156 8 Faxing...

Page 138: ...models can send faxes Enabling Embedded Fax 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings Embedded Fax Settings 3 Touch Fax Setup 4 T...

Page 139: ...d right arrows to select a time between 0 15 seconds for answer delay 3 Touch Save Enabling Ring Volume 1 On the Incoming Fax Defaults screen touch Ring Volume 2 If you want the printer to ring when a...

Page 140: ...ct the printer to print faxes on the paper size that most closely matches the attributes of the incoming fax If the exact paper size is not available the printer prints to the next best match and scal...

Page 141: ...printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings Embedded Fax Settings 3 Touch the down arrow to scroll 4 Touch Mailbox Setup 5 Touch the assigne...

Page 142: ...jobs automatically Options are Failed pages without a cover page s Whole Job without a cover page Failed page s with a cover page Whole job with a cover page 4 Touch Save Batch Send 1 On the Transmis...

Page 143: ...mage printing options Touch Reduced Image to print a smaller thumbnail image of the first page of the fax on the confirmation report Touch Cropped Image to print a larger thumbnail image of the first...

Page 144: ...le Creating a Fax Forward Rule 1 In CentreWare Internet Services click Properties Services 2 Click Embedded Fax Fax Forward 3 Next to a Rule Name click Edit 4 To base the new rule on an existing rule...

Page 145: ...t Name and type the address or host name 2 Type the following information Share Document Path Login Name Password Retype Password 3 To update an existing password select the check box next to Select t...

Page 146: ...retain the files before deleting them Touch Keep Forever to keep files on the printer until you manually delete them 6 Touch Stored Documents Touch Delete On Poll to delete the file immediately after...

Page 147: ...transfers faxed images to the repository The fax server then sends the fax to its destination over the phone line You can set up a repository that uses one of the following protocols FTP SFTP SMB HTT...

Page 148: ...uthenticated User and Domain The printer uses the domain name user name and password of the authenticated users to access the server Authenticated User The printer uses the user name and password of t...

Page 149: ...ccess the server Prompt at User Interface Users type the login name and password at the control panel Select this option if you do not have an authentication server Select this option if your document...

Page 150: ...Domain The printer uses the domain name user name and password of the authenticated users to access the server Authenticated User The printer uses the user name and password of the authenticated user...

Page 151: ...inter uses the information provided in the Login Name and Password fields to access the server 6 Type the Login Name and Password if the system directly accesses the file server 7 Click Apply to save...

Page 152: ...retain the previous settings Configuring Fax Settings Layout Adjustment 1 Under Layout Adjustment click Edit 2 Set the desired parameters 3 Click Apply to save the new settings or Undo to retain the...

Page 153: ...t Fax jobs select Enable next to Activity Report 5 Next to Delivery Confirmation Timeout type the maximum number of hours between 0 72 that the printer attempts to confirm an Internet Fax job before t...

Page 154: ...ck Internet Fax Defaults 3 Under Filing Options click Edit 4 Select the desired file format Options are Multi Page TIFF PDF images or PDF A images 5 To print a report listing the delivery status for e...

Page 155: ...setting from the drop down menu for Stapling and 2 Sided Printing 6 Under Receipt Options select Send Confirmation reply when requested allow device to send MDN to send a Mail Delivery Notification MD...

Page 156: ...nistrator Guide LAN Fax Local Area Network LAN Fax allows you to send faxes from the print driver on your computer to a fax machine over a telephone line For details about using or configuring LAN Fax...

Page 157: ...unction Printer 157 System Administrator Guide This chapter includes Xerox Standard Accounting 158 Network Accounting 162 Enabling Accounting in Print Drivers 164 Displaying Your Company Logo on the B...

Page 158: ...ttings are lost or deleted you can restore them using the cloning backup file For details see Cloning on page 176 on page 176 Enabling Xerox Standard Accounting 1 In CentreWare Internet Services click...

Page 159: ...a new name under Account Name c Click Save 3 To view usage details for an account under Actions click View Usage 4 To delete an account in the table at the bottom of the page select the check box next...

Page 160: ...Usage Limits Once a user reaches their maximum usage limit they are no longer able to use that feature until the administrator resets their limit When they log in to the printer they are presented wit...

Page 161: ...eport that lists the number of impressions recorded for each user and each account To print a report 1 In CentreWare Internet Services click Properties Accounting Xerox Standard Accounting 2 Click Rep...

Page 162: ...pted for accounting information when submitting a job to the printer The job log information can be compiled at the accounting server and formatted into reports Before you begin Install and configure...

Page 163: ...Value type an ID between 1 32 characters then touch Save e To prevent typed information from being displayed on the control panel touch Mask Entries then touch Save 6 Touch Code Entry Validation and s...

Page 164: ...evice 7 To specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type 8 Click OK 9 Click OK to exit Enabling Account...

Page 165: ...an auxiliary accounting device is configured The screen displays a message when a user attempts to access a restricted feature reminding users to swipe an identification card to access the feature Dis...

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Page 167: ...Status 168 Energy Saving Settings 170 Setting the Date and Time 171 Taking the Printer Offline 172 SMart eSolutions and Billing Information 173 Cloning 176 Address Books 177 Font Management Utility 1...

Page 168: ...ification Email Alerts 3 Under Recipient Group Addresses select which group you want to enable and type up to five email addresses to receive selected alerts 4 Under Recipient Group Preferences for th...

Page 169: ...e more frequently the warnings appear 4 Click Apply to save the new settings or Undo to retain the previous settings Low Supply Warning You can set the printer to display warnings in the printer statu...

Page 170: ...cording to a schedule you specify 4 Under Fast Resume touch On to reduce the wake time This option changes the default sleep and low power timeout periods and increases energy usage 5 If you selected...

Page 171: ...s and port numbers The default port number is 123 Note Changes to these settings cause the printer to restart 5 Select the date and time format and type the date and time in the appropriate fields Sel...

Page 172: ...CentreWare Internet Services click Status Description Alerts 2 At the bottom of the page click Reboot Machine then click OK Notes If your printer is locked type the system administrator user name and...

Page 173: ...facturer It is suited for large enterprise businesses For more information see www xerox com centrewareweb Once the software is installed MeterAssistant automatically enables Note SMart eSolutions is...

Page 174: ...ely manages ink supplies for network equipment and monitors actual usage To view the current supplies status 1 In CentreWare Internet Services click Status SMart eSolutions 2 Click Supplies Assistant...

Page 175: ...lick Status Usage Counters The complete list of pages printed or generated by the printer appears 2 Click Refresh to update the page Billing Information The Billing Information page displays current r...

Page 176: ...features that you want to clone to other printers All features are selected by default 4 To view the specific parameters that can be cloned for any of the features click View Feature Details 5 Click...

Page 177: ...book Defining Address Book Security 1 In CentreWare Internet Services click Address Book 2 Click Access Rights 3 Select one of the following System Administrators Only to require users to log in as a...

Page 178: ...elete All Names The Public Address Book dialog box appears 3 Click Delete All Names Editing the Public Address Book as a csv File If you have many addresses manage the list in a spreadsheet applicatio...

Page 179: ...t Fax Address 4 Click Next 5 Under Import Options select the action you want to occur when the file imports Add your new content to the existing Public Address Book This option merges your new file wi...

Page 180: ...can download the Xerox CentreWare Font Management Utility on the Xerox website at www xerox com office CQ9301_CQ9302_CQ9303drivers Use the utility to download soft fonts to your printer such as your...

Page 181: ...USB port on the back of the printer and touch Download Enhanced Log File A confirmation message displays when file transfer is complete 6 Touch Basic to disable Enhanced logging and touch Save 7 Remov...

Page 182: ...Internet Services displays contact information for service and supplies as well about the system administrator You can customize this information to display your company contact information for printe...

Page 183: ...ck Properties General Setup 2 Click Machine Software 3 Click Upgrades 4 Under Upgrades select Enabled 5 Click Apply Manually Upgrading Printer Software 1 In CentreWare Internet Services click Properti...

Page 184: ...navigation pane 7 Under Auto Upgrade select Enabled The Auto Upgrade page expands 8 Under Refresh Start Time select Hourly or Daily If you select Daily type the time in hours and minutes 9 Under Prot...

Page 185: ...01 9302 9303 Multifunction Printer 185 System Administrator Guide This chapter includes Xerox Extensible Interface Platform 186 Auxiliary Interface Kit 187 Driver Download Link 188 11 Customization an...

Page 186: ...n CentreWare Internet Services click Properties General Setup 2 Click Extensible Services Setup 3 Under Browser Settings select Enable the Extensible Services Browser 4 Select Verify server certificat...

Page 187: ...a card reader can be attached to the printer Installation instructions are included with the Foreign Device Interface Kit After the kit is installed enable Auxiliary Access at the control panel 1 At t...

Page 188: ...ebsite You can hide or customize this link to go to a location on your network where you post driver installation files for users Customizing or Hiding the Driver Download Link 1 In CentreWare Interne...

Page 189: ...ColorQube 9301 9302 9303 Multifunction Printer 189 System Administrator Guide This appendix includes Audit Log Event Identification Numbers 190 A Audit Log Event Identification Numbers...

Page 190: ...ob 6 Network scan job 7 Server fax job 8 IFAX 9 Email job 10 Audit Log Disabled 11 Audit Log Enabled 12 Copy 13 Embedded fax 14 LAN Fax Job 15 Data Encryption enabled 16 Manual ODIO Full started 17 Ma...

Page 191: ...49 Smartcard CAC PIV access 50 Process terminated 51 ODIO scheduled 53 CPSR Backup 54 CPSR Restore 55 System Administrator Tools admin access 58 Session timer log out 59 Feature Access Control Enable...

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