Accounting
158
ColorQube 9301/9302/9303 Multifunction Printer
System Administrator Guide
Xerox Standard Accounting
Xerox Standard Accounting (XSA) tracks the numbers of copy, print, scan, and fax jobs for each user. You
can set limits to restrict the total number of jobs by type that a user can produce. You can then generate
reports listing usage data for individual users and groups.
When XSA is enabled, users must log in to the printer before accessing services. They must also provide
their account details in the print driver before printing documents from a computer.
Notes:
If XSA is enabled, you cannot enable other accounting modes.
Install drivers and enable accounting in the drivers for all user computers.
You can create a maximum of:
2499 unique XSA user IDs
500 General Accounts
499 Group Accounts
All user IDs must be assigned to one or more group accounts. XSA settings and account data are stored in
the printer. Xerox recommends that you use the Cloning feature to back up settings. If XSA settings are
lost or deleted, you can restore them using the cloning backup file. For details, see
Cloning
on page 176,
on page 176.
Enabling Xerox® Standard Accounting
1.
In CentreWare Internet Services, click
Properties
>
Accounting
>
Xerox Standard Accounting
.
2.
Click
Enablement
.
3.
Select an option:
Enable tracking for all services
: The printer tracks Copies, Prints, Scans, and Faxes.
Enable color tracking only
: The printer tracks color Copies and Prints.
Custom
: Allows you to enable tracking for specific services.
4.
If you selected Custom, select
Enabled
or
Color Tracking Only
next to the services you want to track.
5.
Click
Save
.
General and Group Accounts
You can create a group account to track and limit the number of copies, prints, scans, and faxes for a
group of users. The number of copies, prints, scans, and faxes of each user are tracked against the user
account and the group account. You can limit the usage for each user.
You can create a general account to track the total usage for a group of users. The number of copies,
prints, scans, and faxes of each user are not tracked against the user account. The usage is only tracked
against the general account. You cannot specify usage limits for a general account.
