Accounting
164
ColorQube 9301/9302/9303 Multifunction Printer
System Administrator Guide
Enabling Accounting in Print Drivers
Enabling Accounting in a Windows Print Driver
1.
From the Start menu, select
Printers and Faxes
.
2.
Right-click the printer in the list, and select
Properties
>
Configuration
>
Accounting
.
3.
From the Accounting System menu, select
Xerox Standard Accounting or Auditron
, or
Xerox
Network Accounting
.
4.
Select
Always Prompt
to prompt users to type their User ID and Account ID each time they print. If
you do not want users to log in, select
Do Not Prompt
and type the user information in the Default
User ID and Default Account ID fields.Select
Mask User ID
and
Mask Account ID
to show
characters as asterisks when an ID is entered.
5.
Select
Remember Last Entered Codes
to show the last entered code when a user is prompted for
their Account ID.
6.
Select
Auxiliary Accounting Interface
if you are using XSA with an external accounting device.
7.
To specify the default User ID and Account ID, type them in the Default User ID and Default
Account ID fields, then select the default account type.
8.
Click
OK
.
9.
Click
OK
to exit.
Enabling Accounting in an Apple Macintosh Print Driver
Users must select this preset each time they print or send a LAN fax using the print driver.
1.
Open a document and select
File
, then select
.
2.
Select the Xerox
®
printer.
3.
Select
Accounting
from the drop-down menu.
4.
Under Accounting System, select
Xerox Standard Accounting or Auditron
, or
Xerox Network
Accounting
.
5.
Select
Prompt for Every Job
if you want users to type their User ID and Account ID every time they
print.
6.
Select
Mask User ID
and
Mask Account ID
to show characters as asterisks when an ID is typed.
7.
Select
Use Default Accounting Codes
if you want to specify the default User ID and Account ID.
Type them in the Default User ID and Default Account ID fields, then select the default account
type.
8.
To use XSA with an external accounting device, select
Auxiliary Accounting Interface
.
9.
To save your settings, click the
Presets
menu and select
Save As
.
10.
Type a name for the preset.
11.
Click
OK
.
