Accounting
ColorQube 9301/9302/9303 Multifunction Printer 159
System Administrator Guide
If a user is associated with a group account and a general account, they can access the printer using the
accounting code for either account. Individual copies, prints, scans, and faxes, are tracked against the
user and group accounts if the user accesses the printer using the group account. If the user accesses the
printer using a general account, the usage is only tracked against the general account and not the user
account.
Creating an Account
1.
In CentreWare Internet Services, click
Properties
>
Accounting
>
Xerox Standard Accounting
.
2.
Click
Accounts
.
3.
Click the
Group Accounts
tab or the
General Accounts
tab.
4.
Type a unique Account ID number and a unique Account Name for the new group.
5.
Click
Add Account
.
Editing, Viewing, or Deleting an Account
1.
On the Accounts page, click
Group Accounts
or
General Accounts
.
2.
To edit the account name, or assign users to an account, under Actions, click
Edit
.
a.
To assign users to the account, select the check box next to a user ID.
b.
To edit the Account Name, type a new name under Account Name.
c.
Click
Save
.
3.
To view usage details for an account, under Actions, click
View Usage
.
4.
To delete an account, in the table at the bottom of the page, select the check box next to the
account and click
Delete Selected
.
Adding a New User and Setting Usage Limits
1.
In CentreWare Internet Services, click
Properties
>
Accounting
>
Xerox Standard Accounting
.
2.
Click
Users & Limits
.
3.
Click
Add New User
.
4.
Type a Friendly Name for the user. This name is associated with the user in the User Information
Database.
5.
Type a unique User ID for the new user. The user types this name to log in at the control panel.
6.
Under Usage Limits, type the maximum number of impressions or sent images allowed for the user.
The maximum number of impressions or images sent is 16,000,000. Cover sheets and banner pages
count as impressions as do fax acknowledgment reports and scan confirmation reports.
Color Impressions
Prints
includes all color print jobs and received Server Fax documents.
Copies
includes all color copies.
Black Impressions
Prints
includes all black and white print jobs and received Server Fax documents.
Copies
includes all black and white copies.
Scanned Images
includes documents sent over the network, including network scans, scans to
email, server faxes, and Internet faxes.
