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Automatic Deletion of File
You can have document filing data in specified folders automatically deleted by specifying the folders and the time.
Periodic deletion of files stored in the machine helps to prevent the disclosure of sensitive information and frees space
on the hard drive.
When [Delete by Schedule] is selected, you can select every day, every week, or every month for the deletion cycle, and
set a scheduled time for each.
When [Delete at Specified Time after Specified Days Have Elapsed] is selected, you can select 1 to 7 days, 10 days, 20
days, or 30 days for the number of elapsed days, and set a scheduled time for each.
Example: Delete the data in the Quick File folder at 12:00 PM 1 day from now.
File Name
Stored Date
Deletion date and time
Document A
06/06/2015 2:22AM
06/08/2015 12:00PM
Document B
06/06/2015 11:59PM
06/08/2015 12:00PM
Document C
06/07/2015 0:01AM
06/09/2015 12:00PM
•
To automatically delete document filing data periodically:
In "Setting mode (administrator)", select [System Settings]
→
[Document Filing Settings]
→
[Automatic Deletion of File
Settings].
•
To check the set deletion cycle:
In "Setting mode (administrator)", select [Status]
→
[List Print]
→
[List Print (Administrator)]
→
[Administrator Settings
List], and print a list of the administrator settings including document filing settings.
•
To check information on the folders selected for file deletion:
In "Setting mode", select [Status]
→
[List Print]
→
[List Print (User)] and print a list of the folders of document filing.
When you specify automatic deletion of document filing data takes place periodically, all files in the specified folders will be
deleted when the set time arrives. Exercise care not to store files that you wish to keep in folders specified for file deletion.
