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Storing and Editing a Group of Fax Numbers (Function 33)

25

3

Storing and Editing a Group of Fax
Numbers (Function 33)

❖

Groups

If you often broadcast messages to
the same set of destinations, you
can combine these numbers into a
group. Then just select the group
and each number will be dialed in
sequence automatically.
You can register the following
items in a Group:
• Destination fax numbers
• Group name (up to 20 charac-

ters)

You can enter destination numbers
by Quick Dial keys, Speed Dials, or
Ten keys.

Note

❒

You can register up to 5 Groups.

❒

The combined maximum num-
ber of destinations you can reg-
ister in all Groups is 129. This
129 can be composed of up to 30
Quick Dial numbers, 50 Speed
Dial numbers and 49 numbers
entered directly with the ten
keys.

❒

The number of destinations that
can be registered with the ten
keys depends on how the ma-
chine is used. In theory you can
register up to a combined maxi-
mum of 49 destinations with the
ten keys for all groups. Howev-
er, if you register 49 items with
the ten keys, Memory Transmis-
sion becomes unavailable, only
register up to 48 items with the
ten keys.

❒

The maximum number of desti-
nations you can register in a
Group is 100.

❒

If you register the same destina-
tion more than once with a
Speed Dial or Quick Dial in
Groups, it is only counted as
one item. However, if you regis-
ter two or more identical desti-
nations with the ten keys they
will be counted as two or more
items.

❒

If all destinations are different,
you may not be able to store 100
destinations in a Group.

❒

It is recommended that you
print the Group Dial list and
keep it when you register or
change destinations. See Chap-
ter 6, ”Reports You Can Print
Out Yourself”in the Advanced
Features manual.

❒

How to count numbers

Registered items

Tot

al

Num

be

rs

Gr

o

u

p

1

Quick Dial: [01], [03], [05]

Speed Dial: [01], [02], [10]

Ten Key: 0312345678

10 n

u

m

b

ers

Gr

oup

2

Quick Dial: [01], [05]

Speed Dial: [01], [02], [08]

Ten Key: 0312345678,
0451119999

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Summary of Contents for FAX2050L Advanced

Page 1: ...7006 973 882 2000 Read this manual carefully before you use this product and keep it handy for future reference For safety please follow the instructions in this manual FAX2050L Operator Instruction Manuals FAX2050L BASIC FAX2050L ADVANCED ...

Page 2: ......

Page 3: ...FAX2050L Basic Features ...

Page 4: ......

Page 5: ...re quired Warning Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Two kinds of size notation are employed in this manual With this machine refer to the inch version For good copy quality Ricoh recommends that you use genuine Ricoh toner Ricoh shall not be responsible for any damage or expense that mig...

Page 6: ... NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak hours such as early morning hours or late evenings CANADA The Industry Canada label identifies certified equipment This certification means that the equipment meets telecommunications network protective...

Page 7: ...use the machine without following the instructions under this symbol Be sure to read the instructions all of which are described in the Safety Information section in the Advanced Features manual The statements above are notes for your safety Important If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this Preparation This sym...

Page 8: ...anceling an Immediate Transmission 15 Very Fine Detail Faxing 16 Resolution and Shading 16 Reception Modes 17 Switching Between Fax and Telephone Mode 17 3 Setup Initial Settings and Adjustments 19 Initial Settings Function 61 19 Storing and Editing Fax Numbers Functions 31 32 22 Storing Editing and Erasing Quick Dial Numbers Function 31 22 Quick Dial Label 23 Storing Editing and Erasing Speed Dia...

Page 9: ...nds the Machine Makes Function 92 34 If an Indicator Lights on the Operation Panel 36 Communication Problems 37 Clearing a Document Jam 38 Clearing a Copy Fax or Print Jam 39 Main Machine 39 Cassette Entrance 41 Upper Rear Unit 42 Error Messages 44 Solutions to Common Problems 46 INDEX 50 ...

Page 10: ...iv ...

Page 11: ...a fax message stored in memory and checking the con tents of any files in memory Chapter 3 Transmission Features Explains about useful features for transmission You can find out about dial ing numbers easily Chapter 4 Reception Features Explains about reception features You can find out about receiving messages in telephone mode and printing with the Reverse Order Printing function for easier docu...

Page 12: ... the report and take the appropriate action Chapter 9 Maintaining Your Machine Explains about loading paper in the optional multipurpose feeder cleaning the rollers and scanner and so on Chapter 10 Installation Explains about the machine environment and installation Chapter 11 Appendix You can check the different options and specifications for this machine ...

Page 13: ...Second paper cassette holds more paper 2 Main Paper Cassette The main paper cassette holds copy pa per 3 Print Delivery Tray Copies incoming faxes and prints are delivered here 4 Document Delivery Tray Scanned documents are stacked on the document delivery tray TSTH060N eps ...

Page 14: ...tch the document guide to the size of your original documents 9 Document Table Document table holds up to 30 sheets which are fed one at a time Place your original documents here 10 Multi purpose Feeder Option Multi purpose Feeder can be loaded with various kinds of printable media 11 Front Cover Release Lever Pull this catch to release the front cover 12 Front Cover ...

Page 15: ...dicator When the Memory indicator is on then memory transmission is in effect if it is off immediate transmission is in effect Switch between the two with the Memo ry key 7 Control Panel Display The Liquid Crystal Display guides you through tasks and informs you of the state of the machine Messages appear here The display consists of two 20 char acter lines 8 Speed Dial Tel Directory key Press the...

Page 16: ...On Hook Dial key to dial a phone call from the keypad without hav ing to lift the phone or handset off the hook phone or handset option needed 20 Clear key Press the Clear key to erase the last character or digit entered or use the left and right arrow keys to move the cursor and then press Clear to erase whatever is at the cursor 21 Quick Dial keys User Function keys There are 30 Quick Dial keys ...

Page 17: ...t is anything that comes out of the machine a fax message you received or a copy you made Procedures Procedures are described step by step Perform them in order When you see a display it always shows what comes after performing the step it accompanies Other illustra tions accompanying steps help you find the right key or show you how to perform the step A This is a step in a procedure THIS CORRESP...

Page 18: ...Introduction 8 1 ...

Page 19: ... is convenient when you would like to check whether you have successfully connected with the other party s fax machine A fax message is not stored in memory Important If there is a power failure the power switch is turned off or the plug is pulled out for more than 6 hours 1 hour when the optional memory card is in stalled all files stored in memory are deleted As soon as power is restored the Pow...

Page 20: ...t Do not place originals that contain the following materials in the document feeder Crayon Paint Charcoal soft pencil Glue Thermal paper Clips OHP Sheets vinyl coated paper Waxed paper Carbon paper Silicone oil Note Copies made with a copier that uses silicone oil may cause a misfeed To avoid this do not scan such copies until five or ten minutes after copying Clearly Written Small faint characte...

Page 21: ...ge to more than one place with the same operation There are two kinds of Memory Transmission Parallel and Nor mal Parallel Memory Transmis sion is the default Note If your document gets stuck while it is being processed press the Stop key and turn to P 38 Clear ing a Document Jam for instruc tions on how to safely remove the original A Make sure that the machine is in standby mode for faxing The d...

Page 22: ...kkk 1 In this example Group Dial is pro grammed in Quick Dial 08 2 In this example Quick Dial key 30 is programmed as the Group key and Group dial number 1 is pro grammed Note If you install the handset or an external telephone you can send the message manually Pick up the handset and dial If you want to erase a digit of the phone number press the Clear key If you want to erase the entire number p...

Page 23: ...ill return to standby mode and the fax message will be sent at the time that you selected Reference Send Later see Chapter 1 Sending at a Specific Time Send Later in the Advanced Features manual H Press the Start key The machine will dial the destina tion s number 5551234 SET DOC OR DIAL NO Note If the other party s line is busy your machine will redial See Chapter 3 Redial in the Ad vanced Featur...

Page 24: ...r appears on the File Re serve Report Journal and Transmis sion Result Report To see which files are currently in memory you may print a file list A Either To erase a fax message stored in memory A To erase a fax message stored in memory press the Func tion 2 1 and the Yes key FILE NO kkk KPAD hi PRINT LISTh SEARCHi B Press V to scroll through the mes sages You will see the display A number or a l...

Page 25: ...ote The memory indicator should go out If the memory indicator is lit press the Memory key B Place the entire document face down into the feeder TRANSMIT OPTIONi DIAL FAX NUMBER Note No more than 30 pages You can dial before you set the document Place the document after you dial the number and go to step D C Dial TRANSMIT Y START 5551234 D Press the Start key 5551234 DIALING The machine dials and ...

Page 26: ...indi cators above the button show the current setting Choose a setting that matches your document Standard Standard quality Use for most printed or typewritten documents This is selected when the other res olution indicators are not lit Detail High quality Use for documents with small print or fine details Fine Very high quality Use this for high quality reproduction Halftone Use this for optimum ...

Page 27: ...essages It will ring once to alert you of an in coming call and then starts receiv ing Telephone mode Use this mode if your line is shared by a fax machine and a telephone and if you wish to answer all calls yourself and decide whether they are fax messages or telephone calls You must manually press the Start key to receive a fax The machine will ring continuous ly until you answer the call so you...

Page 28: ...Faxing 18 2 ...

Page 29: ... available in some areas Important The FAX NUMBER code is re quired by international law You cannot legally connect a fax ma chine to the telephone system if the FAX NUMBER code is not pro grammed Further the FAX HEADER code and the date and time of transmission must be in cluded in the header of all pages faxed to from or within the Unit ed States Note When the PC Interface kit is in stalled OWN ...

Page 30: ...ed States the codes to add are 011 and 1 D Press the Yes key PROGRAMMED will flash on the dis play The following display ap pears Y NEXTi SET POLLING ID E Press V until the following dis play is shown Y NEXTi SET OWN NAME F Press the Yes key OWN NAME ABC kkkkkkkkkkkkkkkkkkkk G Enter your office company or personal name or any other ap propriate identification Using the Quick Dial keys OWN NAME ABC...

Page 31: ...MBER KPAD kkkkkkkkkkkkkkkkkkkk L Enter your phone number includ ing the country and area codes but no pauses FAX NUMBER KPAD Y N 12125551234kkkkkkkkk M Press the Yes key PROGRAMMED will flash on the dis play The following display ap pears Y NEXTi SET PSTN ACCESS NO N Press the Function key to finish READY 100 10 00AM SET DOC OR DIAL NO ...

Page 32: ... Dial keys A Press Function 3 1 and then the Yes key ak QUICK hi PRINT LISTh SEARCHi Note To print a list of all Quick Dials and their contents press the W key and the Yes key and then the Start key B Select a Quick Dial in any one of the following ways Press a Quick Dial key e g press Quick Dial 01 a01 PROGRAM Y hi Press the V key until the Quick Dial you want appears on the dis play C Press the ...

Page 33: ... to step B To finish press Function key Quick Dial Label Use this function to print a sheet showing the contents of each Quick Dial and User Function key The size of the sheet matches the dimensions of the keys The following items are printed de pending on what is stored in each key Fax number label Group Dial label Program label User Function key Storing Editing and Erasing Speed Dial Numbers Fun...

Page 34: ...ABEL If you do not wish to give this number a label press the No key and go to step H F Enter or edit the label using the Quick Dial keys b01 ABC Y N NEW YORK OFFICEkkkkk G Press the Yes key a01 Y hi LABEL SET ON iOFF H Press W or V to select whether the label for this Speed Dial will be printed on top of messages that you send to this destination I Press the Yes key bkk KPAD hi PRINT LISTh SEARCH...

Page 35: ... In theory you can register up to a combined maxi mum of 49 destinations with the ten keys for all groups Howev er if you register 49 items with the ten keys Memory Transmis sion becomes unavailable only register up to 48 items with the ten keys The maximum number of desti nations you can register in a Group is 100 If you register the same destina tion more than once with a Speed Dial or Quick Dia...

Page 36: ...y and go to step F E Press the Quick Dial key you wish to use for this group 01 for example and then press the Yes key Note If you want to free up the old Quick Dial key press the No key and then the Yes key GROUP 1 Y N PROGRAM LABEL If a message like USED AS flashes up the key is already in use Press a different key F If you wish to give this group a name press the Yes key GROUP 1 ABC kkkkkkkkkkk...

Page 37: ...ess the No key to finish enter ing numbers in this group Note To enter another number go back to step H K Press the Function key Note To work on another group go to step B Erasing Groups These steps describe how to erase sin gle numbers from a group A Press Function 3 3 and then the Yes key GROUP k 1 5 hi PRINT LISTh SEARCHi B Enter the group number using the ten key pad then press the Yes key GRO...

Page 38: ...ansmit using the group key see P 11 Memory Transmission Reference For how to program User Function keys see Chapter 6 User Func tion Keys Function35 in the Ad vanced Features manual A Press Function 3 1 and then the Yes key ak QUICK hi PRINT LISTh SEARCHi B Press the Quick Dial 30 a30 PROGRAM hi C Press the Yes key a30 PROGRAM Y N PROGRAM GROUP KEY D Press the Yes key ak QUICK hi PRINT LISTh SEARC...

Page 39: ...detects an incoming call it checks the OWN NAME or FAX NUMBER of the other terminal and acts accordingly When you program OWN NAME s for these features you can program wild cards to greatly expand the number of terminals that you can specify For example if you wish to accept messages from all 150 branches of XYZ Company using Authorized Re ception and forward them on to head office using Forwardin...

Page 40: ...Setup 30 3 ...

Page 41: ... paper cassette and place it on a flat surface Note Remove any paper that may have dropped inside the machine in the area vacated by the paper cassette B Lift up the cassette cover and remove it C Remove any remaining paper TSTC200E eps TSTC100N TSTC100N eps TSTC270N eps ...

Page 42: ...e metal base plate is raised push it firmly down until it locks into place E Prepare a stack of blank paper For smoother operation square the edges F Load the paper into the cassette TSTC050N TSTC050N eps TSTS010N eps TSTC210N eps ...

Page 43: ... the Main Cassette 33 4 G Replace the cassette cover Note The frosted side of the cover must be face up when closed H Replace the cassette Push it in firmly until it locks into place TSTC220N TSTC220N eps TSTC230E eps ...

Page 44: ...ed TRANS MONITOR Y hi MIN iii MAX D Adjust the reception monitor volume with the W and V keys and then press the Yes key when finished RECV MONITOR Y hi MIN iii MAX E Adjust the on hook monitor volume with W and V keys and press the Yes key when finished ONHOOK MONITOR Y hi MIN iii MAX TRANS MONITOR The sound of signal transmissions RECV MONITOR The sound of signal receptions ONHOOK MONITOR The so...

Page 45: ...the Yes key when finished DIAL MONITOR Y hi MIN iii MAX G Adjust the BUZZER monitor volume with the W and V keys and then press the Yes key when finished BUZZER Y N hi MIN iii MAX H Adjust the KEY volume with the W and V keys and then press the Yes key when finished KEY Y hi MIN iii MAX I Press the Function key to return to standby mode ...

Page 46: ...ve File indicator is lit You have received a fax message which is now stored in the memory See Chapter 4 Printing Message That Have Been Received into Memory Substi tute Reception in the Advanced Features manual The Check Display indicator is lit Read the message on the display and check the descriptions listed on P 44 Error Messages ...

Page 47: ... PRESS STOP appears in the display Press the Stop key ERROR PRESS STOP KEY Causes A poor line caused the communi cation to fail The line is noisy Try to transmit the fax message again The other machine is out of order Ask the other party to check their machine ...

Page 48: ...ote If copies fax message or prints are jammed follow the next procedure A Open the operation panel to an angle of about 45 B Remove the original Important Do not pull out the document without opening the operation panel or you will damage the scanning mechanism C Close the operation panel TSTJ030N TSTJ030N eps TSTJ040N TSTJ040N eps TSTC040N eps ...

Page 49: ... this procedure to solve the problem For clearing original jams see the previous procedure Main Machine A Pull the front cover release lever towards you and open the front cover Note If you do not pull the lever only the upper unit will open B Remove the toner cassette TSTC380N eps TSTC330N eps TSTJ070N eps ...

Page 50: ...Troubleshooting 40 4 C Remove any jammed paper underneath D Replace the toner cassette E Close the front cover TSTJ170N eps Zaxt010n eps TSTC390N eps ...

Page 51: ... 41 4 Cassette Entrance A Remove the main cassette and place it on a flat surface B Remove any paper from inside the machine C Push down the paper so that the base plate locks into place TSTC200E eps TSTJ080N eps TSTJ090N TSTJ090N eps ...

Page 52: ...Troubleshooting 42 4 D Replace the main cassette Upper Rear Unit A Lift back the document table B Open the upper rear cover TSTC230E eps TSTF050N eps TSTJ120N TSTJ120N eps ...

Page 53: ...Clearing a Copy Fax or Print Jam 43 4 C Pull out any jammed paper D Close the upper rear cover TSTJ110N TSTJ110N eps TSTJ130N TSTJ130N eps ...

Page 54: ...ain USED AS GROUPDIAL This Quick Dial key has a Group stored in it USED AS PROGRAM This Quick Dial key has a Keystroke Program stored in it USED AS DIAL This Quick Dial key has a telephone number stored in it USED AS GROUP KEY This Quick Dial key is programmed as Group key NOT PROGRAMMED Either This Quick Dial key or Speed Dial Code does not contain a number This Quick Dial key does not contain a ...

Page 55: ...gh or printer is not ready SERVICE CALLk kk Machine is out of order Contact your service representative USED AS DIAL OPTION Dial Option feature is set in Quick 29 WCHECK PAPER SIZE The size of the installed paper does not match the currently selected paper size Set the paper size or install the appropriate pa per IN USE This Quick Dial is being used for e g a Send Later Transmission ...

Page 56: ...APER appear in the display Load paper into the paper tray See P 31 Loading Paper in the Main Cassette Does CLOSE COVER appear in the display Close all covers Is the Add Toner indicator on Load a new toner cassette See Chapter 9 Replacing the Toner Cassette and Cleaning Pad in the Advanced Fea tures manual TRANSMISSION The original is not pulled into the auto document feeder You did not feed the do...

Page 57: ...itable Document Types Mixed document types The pages must all be of the same type Static electricity on the originals Shuffle the document See P 11 Memory Transmission User maintenance is needed Do user maintenance especially roller 1 See Chapter 9 Cleaning the Rollers and Scanner in the Advanced Fea tures manual Frequent original misfeeds Non feeds Copier silicone oil on the originals Wait a few ...

Page 58: ...Consistent difficulty in commu nicating with a particular termi nal There are some bad lines between you and that other termi nal Store that terminal s number as a Quick Dial Key or Speed Dial Code Then call a service representative Inform the nature of the problem and give the Quick Dial Key or Speed Dial Code that you stored the number in Consistent poor image quality when communicating with a p...

Page 59: ...her foreign objects in the machine Make sure that the paper path is completely clear of paper and other material after a misfeed Are you copying onto recycled paper Fan the stack of recycled paper and load it in the paper tray Stripes on copies The scanner is dirty Clean the scanner 6 See Chapter 9 Cleaning the Rollers and Scanner in the Advanced Features manual TELEPHONING You cannot receive phon...

Page 60: ...ine 39 Upper Rear Unit 42 Clear key 6 Communication Problems 37 Control Panel Display 5 Copy key 6 CSI FAX NUMBER 19 D Document Delivery Tray 3 Document Guide 4 Document Jam 38 Document Table 4 E Editing Fax Numbers 22 Group 25 Quick Dial Numbers 22 Speed Dial Numbers 23 Energy Saver key 6 Entering Characters 29 Symbols 29 Erasing Group 27 Quick Dial Numbers 22 Speed Dial Numbers 23 Error Messages...

Page 61: ...al Numbers 22 Speed Dial Numbers 23 Q Quick Dial 22 Quick Dial Label 23 R Receive File indicator 5 Reception Mode Fax Mode 17 Telephone Mode 17 Reception Mode key 6 Reports Speed Dial List 23 Resolution 16 Resolution key 5 RTI OWN NAME 19 S Second Paper Cassette 3 Sending a Fax 11 Solutions to Common Problems 46 Speed Dial 23 Speed Dial Tel Directory key 5 Start key 6 Stop key 6 Suitable Document ...

Page 62: ...52 UE USA H546 ...

Page 63: ...FAX2050L Advanced Features ...

Page 64: ......

Page 65: ...re quired Warning Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Two kinds of size notation are employed in this manual With this machine refer to the inch version For good copy quality Ricoh recommends that you use genuine Ricoh toner Ricoh shall not be responsible for any damage or expense that mig...

Page 66: ... NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak hours such as early morning hours or late evenings CANADA The Industry Canada label identifies certified equipment This certification means that the equipment meets telecommunications network protective...

Page 67: ...o radio or television recep tion which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is con nected Con...

Page 68: ...nal Identification feature In order for you to meet the requirement your machine must be programmed by fol lowing the instructions in the accom panying Operation Manual In particular please refer to the chapter of Installation Also refer to the TTI Transmit Terminal Identification programming procedure to enter the business identification and telephone number of the terminal or business Do not for...

Page 69: ...ect the power plug by pulling the plug not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in this man ual Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following conditions exists You spill something...

Page 70: ...to fall inside the equipment Keep toner used or unused and toner cartridge out of the reach of chil dren For environmental reasons do not dispose of the equipment or expended supply waste at household waste collection points Disposal can take place at an authorized dealer or at appropriate collection sites The inside of the machine could be very hot Do not touch the parts with a label indicating t...

Page 71: ...Do not dis pose of batteries in a fire They may explode Check with local codes for pos sible special disposal instructions Save these instructions Certalnes mesures de sécurité doivent être prises pendant l utilisation de matéri al téléphonique afin de réduire les risques d incendle de choc électrique et de blessures En voici quelquesunes Ne pas utiliser l appareil près de l eau p ex près d une ba...

Page 72: ...tner we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency The ENERGY STAR Guidelines intend to establish an international energy saving system for developing and introducing energy efficient office equipment to deal with environmental is sues such as global warming When a product meets the ENERGY STAR Guidelines for energy efficiency the Partner shall p...

Page 73: ...till work When the Receive File indicator lights exit Energy Saving mode and take the appropriate action You can turn Energy Saving mode on or off with User Parameter Function 63 When the machine is shipped Energy Saving Standby is selected on The machine enters Energy Saving mode when Nobody uses the machine for about 5 minutes the machine automatically en ters Energy Saving mode The user holds d...

Page 74: ...hown on the display The Manual Receive indicator goes out in Energy Saving mode even if Manual Receive is turned on Reception in Energy Saving mode In Energy Saving mode documents that have been stored in memory are still sent and the machine can still receive messages When a message is received in Energy Saving mode the machine prints it and returns to Energy Saving mode Limitation It is not poss...

Page 75: ...suse the machine without following the instructions under this symbol Be sure to read the instructions all of which are described in the Safety Information section The statements above are notes for your safety Important If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this Preparation This symbol indicates the prior knowled...

Page 76: ...e 7 2 Communication Information Erasing a Stored Message Before Sending Functions 21 22 9 File List Function 42 10 Printing a Stored Message Function 51 11 Journal Function 41 12 Printing a Confidential Fax Message Function 52 13 Printing a Memory locked Message Function 53 14 3 Transmission Features Handy Dialing Functions 15 Chain Dial 15 Telephone Directory 15 Redial 16 Dial Options 17 Sending ...

Page 77: ...ed into Memory Substitute Reception 29 Receiving Message in Telephone Mode 30 Answering the Telephone 30 Closed Network Reception 30 Printing Options 31 Reverse Order Printing 31 Center Mark 31 Page Length Reduction 31 If Incoming Messages Do Not Fit on Paper 32 Breaking Down Large Format Messages 32 5 Copying Copying 33 6 Facsimile User Tools Programs 35 Storing a Program 35 Labeling a Program 36...

Page 78: ...Programming Personal Codes Function 72 63 Restricted Access 66 Storing the ID Code 66 Programming the ID Code 67 Editing the ID Code 67 Locking Incoming Messages Memory Lock 68 Receiving Confidential Messages 70 Setting the Access Number Function 61 72 Setting the Auto Ring Time Function 61 73 Setting the Phone Line Type Function 62 73 Adjusting the Printing Margins Function 95 74 RDS Remote Diagn...

Page 79: ...ng the Toner Cassette and Cleaning Pad 99 Toner Cassette 103 10 Installation Before Installation 105 Machine Environment 106 Location 106 Ventilation Grill Direction 107 Installing the Optional Memory Card 108 Installing The Optional Handset 109 Connecting the Machine 111 Connecting Up to the Telephone Line 112 Connecting the Power and Switching On 113 11 Appendix Options 115 Specifications 116 Ba...

Page 80: ...xiv ...

Page 81: ... Panel Also contains symbols and conventions used in this manual Chapter 2 Faxing Explains basic transmission You can also find out about other types of trans missions and how to switch the Reception Modes Chapter 3 Setup Explains storing editing and erasing Own Name and Fax Number And also explains Quick Dial Speed Dial and Group key These functions store num bers and save time when dialing Also ...

Page 82: ...2 ...

Page 83: ...ransmission A Set your document dial the desti nation fax number and press the Yes key Do not press the Start key B Press V twice SET OPTION Y i SEND LATER Note V is also the Option key C Press the Yes key D Enter a sending time that falls within the following 24 hours SET OPTION KPAD Y TIME 11 30AM 10 00AM Note For example To send at 11 30 a m press 1 1 3 and 0 from the key pad If you enter the w...

Page 84: ...ge Count page numbers will be printed only as a se quence for example p1 p2 p3 This makes it difficult for the other party to tell at a glance whether any pages are missing for example due to a double feed in your machine s docu ment feeder Limitation This feature is available with Im mediate Transmission and Parallel Memory Transmission Note If you select Memory Transmis sion Page Count is automa...

Page 85: ...se you can switch FAX HEADER off Important In the USA this must contain the telephone number of the line your machine is connected to It will be printed on the header of every page you send Required in the USA Note In the USA law requires that your fax number be included in the fax header Register the fax number and switch on Fax Header Print with the User Parameters See P 58 User Parameters switc...

Page 86: ...mple if you use Label Insertion and store your name with your Personal Code the receiver of your fax message will see your name at the top of the printout This elimi nates the need for a cover page If you input your Personal Code your name will appear on the JOURNAL and Transmission Result Report Reference See P 63 Programming Personal Codes Function 72 See P 12 Journal Function 41 A Press V until...

Page 87: ...nal Note The number of terminals that you can poll in one operation is one Reference Groups see Chapter 3 Storing and Editing a Group of Fax Num bers Function 33 in the Basic Features manual Programming Keystrokes see P 35 Programs Operating Procedure A Press Function 1 1 and then the Yes key POLLING RECV OPTIONi DIAL FAX NUMBER B Enter the Dial number POLLING RECV Y START 2125551234kkkkkkkkkk C P...

Page 88: ...r the personal code that you wish to use for this operation SET OPTION Y N PERSONAL CODE 2567 Note Example 2 5 6 7 from the ten key pad E Press the Yes key POLLING RECV OPTIONi DIAL FAX NUMBER F Dial the fax number and then press the Start key ...

Page 89: ...asing a fax message stored in memory A To erase a fax message stored in memory press Function 2 1 and then the Yes key FILE NO kkk KPAD hi PRINT LISTh SEARCHi Erasing instructions that pick up messages polling A Press Function 2 2 and then the Yes key B Press V to scroll through the mes sages You will see the display A number or a label will appear on the lower line FILE NO 027 Y hi 5551234 Note P...

Page 90: ...mory transmis sions memory receptions polling files still in memory and confidential receptions It gives information about each stored file such as the fax num bers start time and status A Press Function 4 2 and then the Yes key B Press the Start key to print out the report ...

Page 91: ...roll through the mes sages You will see the display A number or a label will appear on the upper line FILE NO 115 Y hi 5551234 Note Press W to obtain a list of all the files and their number If you al ready know the number of the file to print enter it directly from the ten key pad and skip to step D C Press the Yes key A number or a label will appear on the upper line FILE NO 115 START N 6661234 ...

Page 92: ...Information 12 2 Journal Function 41 In addition to the automatic printout of this report the journal can be print ed at anytime A Press Function 4 1 and then the Yes key B Press the Start key to print out the report ...

Page 93: ...ng the Memory Lock feature or Confidential Reception feature Reference To print the message which is Memory Locked see P 14 Printing a Memory locked Message Function 53 A Press Function 5 2 and then the Yes key CONFID L ID KPAD kkkk B Input the ID CONFID L ID START N 6754 Note Example 6 7 5 4 from the ten key pad If you cannot print out a confi dential file with this ID you have entered the wrong ...

Page 94: ...dicator is blinking an incoming fax message has been stored in the memory us ing the Memory Lock feature or Confidential Reception feature Reference To print the message using the Confidential Reception see P 13 Printing a Confidential Fax Message Function 52 A Press Function 5 3 and then the Yes key LOCK ID KPAD kkkk B Input the Memory Lock ID LOCK ID START N 4633 Note Example 4 6 3 3 from the te...

Page 95: ...al or Handset Mode Press 01 02 and the Speed Di al key 1 0 and then 3 3 3 3 Other Press 01 and the Pause key 02 and the Pause key Speed Dial keys 1 0 and then 3 3 3 3 Telephone Directory This can be done for any number that you have stored as a Speed Dial code with a label programmed for it Example you wish to dial XYZ CO NEWYORK A Make sure that the machine is in standby mode READY 100 10 00AM SE...

Page 96: ...edial the other party you do not have to wait for the redialing interval to expire Press the Al Redial key un til the required telephone number or name is displayed and then press the Start key If you wish to send another mes sage to the same address that you sent one to recently you do not have to dial the full number again if it is still in the Redial memory Place the message into the feeder and...

Page 97: ... Quick Dial key 29 a29 PROGRAM Y hi C Press the Yes key a29 Y N PROG DIAL OPTION D Press the Yes key ak QUICK hi PRINT LISTh SEARCHi E Press the Function key Using Dial Options To use Dial Options follow the proce dures below only after you have di aled the destination fax number and before pressing the Start key A Press the Dial Option key Quick Dial 29 Y N SUB S B Do one of the following If you ...

Page 98: ...o to step H G Enter the SID code on the ten key pad and then press the Yes key Y N PWD W H Do one of the following If you wish to set the PWD code press the Yes key TRANSMIT Y START 345S9999P1234Ikkkkkk To skip PWD press the No key and go to step J I Enter the PWD code on the ten key pad and then press the Yes key Y N SPACE J Do one of the following If you wish to enter a space press the Yes key T...

Page 99: ... is re quired A Set the document and then pick up the handset B Dial the other party C If you hear a voice continue your conversation as you would nor mally If you hear a high pitched tone instead of a voice A Press the Start key Go to step E D When you are ready to send your fax message ask the other party to press the Start key E Replace the handset ...

Page 100: ...ial the other party Note Do not press the Start key C If you hear a voice continue your conversation as you would nor mally If you hear a high pitched tone instead of a voice A Place your fax message in the feeder and then press the Start key Go to step E D When you are ready to send your fax message place your message in the feeder and then ask the other party to press the Start key E Replace the...

Page 101: ...ired feature at the other terminal You do not need to press the Tone key if your machine is set up for dialing in Tone Dial DTMF mode Using the Tone Key A Make sure that the machine is in standby mode and that there is no document in the feeder B Pick up the handset or press the On Hook Dial key C Dial the remote facility Do not press the Start key Note If your telephone line type is DTMF Tone Dia...

Page 102: ...k Sheet Detect This feature is designed to help you avoid mistakes while scanning in documents If you try and scan in an almost com pletely blank document an alarm sounds to warn you Make sure the document is not blank and is set the correct side Transmission is not cancelled even if the machine detects the docu ment is blank With Immediate Transmission the alarm sounds immediately With Memory Tra...

Page 103: ...leted It is only printed if the Communication Re sult Report is switched off and in the event of a communication fail ure Polling Result Report Switch 03 Bit 4 This report is printed after your machine polls a message from an other machine Printing Part of the Image on the Re port Switch 04 Bit 7 For reference purposes the ma chine prints the first few inches of the fax message on the following re...

Page 104: ...e that you wish to include in the batch Then when that time comes the messages will all be sent out on the same call or batched You can set up more than one batch In an example you could set up a batch for Tokyo at say 1 am a batch for Hong Kong at 2 am a batch for London at 3 am and so on Also when you send a fax message if there is a message in the memory waiting for transmission to the same tel...

Page 105: ...e is still receiving This means that you can take your fax back to your desk before it is actually sent However to be sure whether your transmission was successful or not keep an eye open for Error Re ports or check the Journal The following table shows which features can operate simultaneously on your machine PC Interface Kit required Possible Impossible Job that you wish to carry out at the same...

Page 106: ...ission takes place After a Parallel Memory Transmis sion fails a communication result re port or a communication failure report is printed Important The file is erased if any of the fol lowing happen during transmis sion The Stop key is pressed There is not enough memory available A document becomes jammed Limitation If the amount of available memory is less than 50 you cannot use Parallel Memory ...

Page 107: ...ted only when a communication fails CommunicationFailureReport On if Communication Result Report is Off This report is printed if a memory transmission failure occurred after a job is completed It is only printed if the Communication Result Report is switched off and in the event of a communication failure Journal Switch 03 Bit 7 This report gives details on each com munication made by your termin...

Page 108: ...communication E An error occurred The Footnote on the Journal Transmission counter Total number of transmitted pages Reception counter Total number of received pages COMMUNICATION RESULT REPORT MAR 24 2001 9 19PM FAX HEADER XYZ COMPANY FILE MODE OPTION ADDRESS GROUP RESULT PAGE JOURNAL MAR 24 2001 11 07PM FAX HEADER XYZ COMPANY RX DATE TIME ADDRESS MODE TIME PAGE RESULT PERS NAME FILE TX DATE TIME...

Page 109: ...ur fax machine is out of toner Change the toner cassette see P 99 Replacing the Toner Cas sette and Cleaning Pad Otherwise there might be a paper jam see P 78 Clearing a Copy Fax or Print Jam or an open cover As soon as the machine is back in working condition messages stored in memory will be printed The Re ceive File indicator will turn off and the messages will be erased from memory Note If a m...

Page 110: ... fax is coming in Do not pick up the handset If the Telephone Rings Continuously A Pick up the handset and speak to the other party If you hear a high pitched tone A A fax is coming in Press the Start key then hang up If the caller wants to send you a fax A Press the Start key after speaking Then hang up Note If nothing happens after you press the Start key the tele phone may not be properly conne...

Page 111: ...eature on or off see the User parameters see P 58 User Parameters Switch 10 Bit 0 Center Mark If you switch this feature on 2 marks at the center top and center left are printed on incoming fax messages This makes it easy for you to position the hole puncher correctly when you file away the received fax messages To switch this feature on see the User Parameters see P 58 User Parame ters Switch 02 ...

Page 112: ...ges If the incoming document is longer than the paper in your fax machine the ma chine will split it into multiple sheets The tail end of the message will be repro duced at the head of the next page The images overlap each other by 10 mm You can ask a service representative to turn off the overlap ...

Page 113: ... FAX NUMBER B Press the Copy key COPY MODE 01 SETS iLT LG A4 C If you have the optional second paper cassette or optional multi purpose feeder you can select the paper size by pressing V Note LT letter LG legal The display shows that you se lect the A4 size COPY MODE 01 SETS LT LG iA4 D Enter the number of copies that you need Note Example 2 copies press 2 on the ten key pad COPY MODE 02 SETS LT L...

Page 114: ...Copying 34 5 ...

Page 115: ...ic Time Store these instruc tions as a Keystroke Program Then every day you will only have to place the report in the document feeder then press that key to set up the trans mission Reference Sending at a Specific Time see P 3 Sending at a Specific Time Send Later Storing a Program A Make sure that the machine is in standby mode READY 100 10 00AM SET DOC OR DIAL NO B Place a sheet of paper into th...

Page 116: ...List will be printed B Press the Quick Dial key that holds the program that you wish to label and press the Yes key a01 Y N PROGRAM LABEL Note Example 01 of the Quick Dial Key and the Yes key C Press the Yes key to program a label for this program a01 ABC kkkkkkkkkkkkkkkkkkkk D Input your label using the Quick Dial keys a01 ABC Y N DAILY REPORTkkkkkkkk Reference How to enter the label see Chapter ...

Page 117: ...e program do the following A Press Function 3 4 and then the Yes key ak QUICK hi PRINT LISTh SEARCHi B Press the Quick Dial key that holds the program that you wish to erase or scroll the Quick Dial using W and V a08 CHANGE Y hi USED AS PROGRAM Note Example 08 of the Quick Dial Key C Press the Yes key a08 Y N PROGRAM LABEL To erase this program A Press the No key B Press the Yes key To edit the pr...

Page 118: ...he Yes key Note At this time you can print a User Function List if you press W Start Fk F1 F2 hi PRINT LISTh SEARCHi B Press one of the User Function Keys F2 PROGRAM Y hi Note Example Press the F2 If the key is already used the currently stored code is dis played C Press the Yes keys F2 KPAD SEARCHi CODE kk D Enter the two digit code for the function that you wish to store or search with W or V F2...

Page 119: ...y that you wish to change F2 CHANGE Y hi GROUP KEY C Press the Yes key F2 Y N hi CODE 03 GROUP KEY D Press the No key E Press the Function key Clearing a User Function Key A Press Function 3 5 and then the Yes key Fk F1 F2 hi PRINT LISTh SEARCHi B Press the user Function key that you wish to erase Note Example F2 F2 CHANGE Y hi GROUP KEY C Press the Yes key F2 Y N hi CODE 03 GROUP KEY D Press the ...

Page 120: ... LISTS START N QUICK SPEED GROUP To print all the numbers Quick Dial Speed Dial and Group numbers A Press the start key Then press the Function key and skip the following steps Three lists will come out To print the Quick Dial list A Press No key SELECT LISTS Y N QUICK DIAL LIST B Press the Yes key and then the Start key START To print the Speed Dial list A Press the No key SELECT LISTS Y N QUICK ...

Page 121: ...t Out Yourself 41 6 Program List Function 44 This list shows the contents pro grammed as keystroke program with the Function 34 A Press Function 4 4 and then the Yes key B Press the Start key to print out the program list ...

Page 122: ...Facsimile User Tools 42 6 ...

Page 123: ...the display is correct press the Yes key and then the Func tion key Summer Time Daylight Saving Time Function 62 Whenever local custom requires ad vancing the clock or setting the clock back use this feature You can easily move the clock forwards when day light saving time begins and back when it ends When you install the machine for the first time take care that the setting is correct before you ...

Page 124: ...hine has the following counters TX Counter The number of pages that your ma chine has sent transmitted RX Counter The number of pages that your ma chine has received Scan Counter The number of pages that your ma chine has scanned including cop ies Print Counter The number of pages that your ma chine has printed including cop ies reports and lists A Press Function 6 and enter the access code 2 2 2 ...

Page 125: ...then the Yes key Y NEXTi SELECT LINE Display might differ according to your local B Press V until this display is shown Y NEXTi CASSETTE ON OFF C Press the Yes key CASSETTE SELECT Y hi ON iOFF D Press W or V to change the on or off setting E Press the Yes key and then the Function key Switching Authorized Reception On Off Function 62 Before you use Authorized Recep tion you have to switch the feat...

Page 126: ...fore you can use Memory Lock you have to switch it on using Function 62 After you switch Memory Lock on MEMORY LOCK will appearonthe display when the machine is in standby mode Note If you switch Memory Lock on For warding will be automatically disabled If you wish you can prevent unidenti fied senders from sending you mes sages while Memory Lock is on See P 70 Receiving Confidential Messag es A P...

Page 127: ...of Senders Special Senders A Press Function 6 and enter ac cess code 2 2 2 2 Press 8 1 and then the Yes key SETTING Y hi PRINT LISTh SEARCHi Note At this time you can print a Programmed Special Senders List by pressing W and then the Start key B Press the Yes key NAME NO ABChi kkkkkkkkkkkkkkkkkkkk C Enter OWN NAME or FAX NUM BER using the Quick Dial key and the ten key pad NAME NO ABC Y N XYZ COMP...

Page 128: ...fication code see Chapter 3 Initial Settings and Adjustments in the Ba sic Features manual which could be a little different from their phone num ber To get the other party s identification call and ask for their FAX NUMBER or OWN NAME code Explain that you need the number programmed into their fax machine for identification purposes Or at tempt a communication with their fax machine and print out...

Page 129: ...yes ON if no OFF SET MEM LOCK Y hi iON OFF H Press the Yes key SET CASSE SLCT Y hi ON iOFF I Select whether you set this OWN NAME FAX NUMBER as the spe cial terminal for specified Cas sette Selection using V or W if yes ON if no OFF SET CASSE SLCT Y hi ON iOFF J Press the Yes key NAME NO ABC hi kkkkkkkkkkkkkkkkkkkk To edit another special terminal A Go to step B K Press the Function key to finish ...

Page 130: ...in the machine for identification purposes Function 82 Switch the Forwarding on Func tion 62 Select the messages to forward Function 63 All messages from specified senders All messages except those from specified senders Decide whether you want your machine to automatically print messages that it forwards Func tion 63 Select whether or not your ma chine transmits a forwarding mark to be printed at...

Page 131: ...rded to this station NAME NO ABC hi kkkkkkkkkkkkkkkkkkkk Note Messages from senders other than these OWN NAMEs or FAX NUMBERs will not be for warded to this station If you wish all incoming messages to be forwarded to this station A Press the No key FORWARD Y N SET NAME NO Note Do not store any OWN NAMEs FAX NUMBERs for it B Go to step J F Type in an OWN NAME or FAX NUMBER NAME NO ABC Y N XYZ COMP...

Page 132: ...ored with it A Press the No key FORWARD KPAD Y N kkkkkkkkkkkkkkkkkkkk B Press the Yes key to erase C Press the Function key to fin ish If you change the forwarding station s telephone number A Edit this forwarding station s telephone number FORWARD KPAD hi 2125552234kkkkkkkkkk B Press the Yes key If this forwarding station s telephone number is correct A Press the Yes key FORWARD Y N SET NAME NO C...

Page 133: ...will be forwarded to that station B Press the Yes key and go back to step D F Press the Yes key to store it as a wild card FORWARD Y N SET NAME NO Otherwise A Press the No key G Press the Function key to finish Edit or enter another OWN NAME FAX NUMBER for this forwarding station A Press the Yes key and go to step D To work on another forwarding station A Press the No key and go to step B Importan...

Page 134: ...n About Cassette Selection This feature is only available if your machine has an optional second pa per cassette you can direct fax mes sages from certain senders to be printed from the main cassette Note Example Put yellow paper in the main cassette Then messages from the head office can be printed out on yellow paper this will make it easy for you to see when a message from head office has ar ri...

Page 135: ...t Differ ently Function 81 B You must turn Authorized Recep tion on Function 62 See P 45 Switching Authorized Reception On Off Function 62 C You must set your machine to ac cept or reject messages from send ers in that list Function 63 user parameters switch 08 bit 2 and 3 see P 58 User Parameters If you accept them the general public will not have access to your fax ma chine You accept messages o...

Page 136: ...ing timer fea ture on Setting the Power Saving Time Function 71 Note While the Power Saving timer is active all incoming calls are re fused if the memory fills up Example For Tuesday set the Power Saving timer to switch the heater on at 9 a m and off at 6 p m A Press Function 6 and enter ac cess code 2 2 2 2 Press 7 1 and then the Yes key SET TIMER Y N hi SUN B Use W and V to scroll through the da...

Page 137: ...e cursor under the time TIMER 2 TUE KPAD Y OFF FROM 12 00AM J Enter the time 6 00PM Press 0 6 0 0 from the ten key pad TIMER 2 TUE Y OFF FROM 06 00AM K Set AM PM using the or key TIMER 2 TUE Y OFF FROM 06 00PM L Press the Yes key Note Go back to step B to program the timer for another day If you want the heater on all day set both timers to ON 12 00AM If you want the heater off all day set both ti...

Page 138: ...on 6 and enter the access code 2 2 2 2 Press 6 3 and then the Yes key The following display appears SETTING Y h PRINT LIST h Note You can press the W key to see a list Otherwise press the Yes key B Press the Yes key again and use W and V to change switches Note For example go to switch 05 by pressing V five times KPAD Y hi SWITCH 05 1000 0001 C To change bit 3 press 3 on the ten key pad Bit 3 will...

Page 139: ...on RETURN TO HOME POSITION 0 Off 1 On 02 0 Mark to be printed at the receiving side to dis tinguish messages that are sent from you ma chine when it is acting as a forwarding station FORWARDING MARK 0 Off 1 On 1 The center mark is not printed when the ma chine is used for making copies CENTER MARK 0 Off 1 On 3 TSI Print TSI PRINT 0 Off 1 On 03 0 Automatically print memory transmission reports COMM...

Page 140: ...DITIONS OF MEMORY RECEPTION 0 Accept Free 1 Reject If no OWN NAME FAX NUMBER received 5 4 Restricted Access RESTRICTED ACCESS Bit 5 4 0 1 On 0 0 Off 6 Level for the Energy Saving feature ENERGY SAVING Bit 6 0 Heater off Energy Saving Mode 1 Heater half cool Fax Stand by 06 0 Default Setting for sending a header with each page FAX HEADER PRINT 0 Off 1 On 2 Closed Network in Transmission CLOSED NETW...

Page 141: ...but do not print any oth er with this cassette 1 1 Do not print Special Ter minal s messages using the main cassette 7 6 Forwarding FORWARDING Bit 7 6 X 0 Off 0 1 Forward messages only from senders whose OWN NAME FAX NUMBERs are programmed 1 1 Forward messages only from senders whose OWN NAME FAX NUMBERs are not programmed 09 1 0 Memory Lock MEMORY LOCK Bit 1 0 X 0 Off 0 1 Messages from senders wh...

Page 142: ...tails Accepting messages when out of supplies Switch 05 Bit 0 This is also called substitute reception You can accept messages even when out of toner or paper by storing them in memory See P 29 Printing Messages that Have Been Received into Memory Substitute Reception 10 0 Reverse order Printing SORT 0 Off 1 On 7 Use dithering halftone SPD or standard half tone STD HALFTONE METHOD 0 STD 1 SPD 11 2...

Page 143: ...nal Code if you in form them of this ID If so the ma chine will print a Confidential File Report that will inform you when the message has arrived Then you must input this Confidential ID to print the message Note The Personal Code is a four digit code It can have any value from 0001 to 9999 You cannot register more than 30 Personal Codes with Names and Confidential IDs in this machine Reference U...

Page 144: ... and go to step G E Enter a name for this Personal Code using the Quick Dial keys or the ten key pad PERSONAL ABC Y N JOHNSONkkkkkkkkkkkkk Note Example JOHNSON Reference How to enter the label see Chap ter 3 Entering Characters in the Basic Features manual If you do not wish to store an ID A Press the No key and go to step G F Press the Yes key to store the name PERSONAL CODE Y N SET CONFIDENTIAL ...

Page 145: ... Press the Yes key and go to step D PERSONAL CODE Y N PROGRAM LABEL D Edit the label To edit the label A Press the Yes key and go to step E PERSONAL CODE Y N PROGRAM LABEL If you do not edit the label A Press the No key and go back to step B to edit another per sonal code To finish press the Function key E Edit the name stored with this code When the name is correct press the Yes key PERSONAL CODE...

Page 146: ...he Restricted Access display is shown READY 100 10 00AM PERSONAL CODE kkkk B Input your personal code with the ten keys C Press the Yes key Storing the ID Code ID Codes are used with the following communication features The same code must be used by all members of your fax network and all people you wish to communicate with using these features Calling to Request a Message Poll ing see P 7 Calling...

Page 147: ...ample 4 3 6 3 from the ten key pad Do not use 0000 and FFFF E Press the Yes key and then the Function key Editing the ID Code If you want to change the ID Code do the following A Press Function 6 and enter the access code 2 2 2 2 Press 6 1 and then the Yes key Y NEXTi SET OWN NUMBER B Press V until the following dis play is shown Y NEXTi SET POLLING ID C Press the Yes key POLL ID CHANGE Y N 1234 D...

Page 148: ...ant to be locked in memo ry Special Terminals Do this by programming the OWN NAME s or FAX NUMBER s of these send ers Function 81 Select the messages to store in memory a Only messages from Special Ter minals b All messages except those from specified Terminals User Parameters switch 09 bit 0 and 1 see P 58 User Parameters Reference Receiving Confidential Messages see P 70 Receiving Confidential M...

Page 149: ...AX NUMBER codes of those locations A terminal sending an incoming messages always identi fies itself to your terminal The identi fication consists of an OWN NAME or a FAX NUMBER When you speci fy the senders for Memory lock you must program a list of these codes Program the list using Function 81 called Special Terminals see P 47 Programming a List of Senders to Treat Differently Function 81 Selec...

Page 150: ...d not printed The Receive File indi cator on the operation panel blinks to inform you when a confidential mes sage has come in Also if you have switched Confidential File Report on the machine will print a report when ever a confidential message comes in Preparation For this feature to work properly you must have stored a Confiden tial ID in advance There is no need to do anything imme diately Whe...

Page 151: ...ET CONFIDENTIAL ID C Press the Yes key CONFID L ID KPAD kkkk D Enter the Confidential ID that you will be using CONFID L ID Y N 6754 Note Example 6 7 5 4 from the ten key pad E Press the Yes key F Press the Function key Editing the Confidential ID A Press Function 6 and enter the access code 2 2 2 2 Press 6 1 and then the Yes key Y NEXTi SET OWN NUMBER B Press V until the following dis play is sho...

Page 152: ... prevent uni dentified senders from sending you Confidential Messages See P 70 Receiving Confidential Messag es Reference Personal Codes see P 6 Personal Codes Setting the Access Number Function 61 Access number If you select inside line you must program the number which pro ceeds the telephone number If you program the number a pause will be added automatically as soon as you press the number A P...

Page 153: ...ings go to step E D Press the No key then enter the new number using the ten key pad E Press the Yes key and then the Function key Setting the Phone Line Type Function 62 Line You must match the fax machine to the type of line you use a tone line or a pulse line Then you should connect the line to the machine Note This function is not available in some areas A Press Function 6 and enter the access...

Page 154: ...t appears C Press the Yes key If the top margin is OK go to step F TOP MARGIN Y N hi D Press theW and V key to adjust the size of the margin The position of the asterisk indicates the cur rent size TOP MARGIN Y N hi E Press the Yes key If the left margin is OK go to step I TOP MARGIN Y N hi PROGRAMMED F Press theW and V key to adjust the size of the margin The position of the asterisk indicates th...

Page 155: ...ne For some RDS operations it may be necessary for you to stay near the ma chine Switching RDS On Off Before your machine can accept in coming calls from an RDS you have to switch RDS on using Function 62 If it is switched off the machine will not accept treatment from an RDS A Press the Function 6 then enter the access number 2 2 2 2 Then press 6 2 and the Yes key Y NEXTi SELECT LINE B Scroll thr...

Page 156: ...ammed Important This information is sent to the des tination that has been registered in your machine by a service repre sentative Sending a Service Report When you need to send a service re port do the following A Press Function 6 and enter the access code 2 2 2 2 Press 7 3 and then the Yes key START SYSTEM PARA TX B Press the Start key 5551234 DIALING Note If the transmission was not suc cessful...

Page 157: ... the following procedures Immediate Transmission Memory Transmission Erasing a stored message before it is sent Storing and editing Quick Dial numbers Printing a list of the Quick Dial numbers Storing and editing Speed Dial numbers Printing a list of the Speed Dial numbers Printing the Journal ...

Page 158: ...olve the problem For how to clear original jams see the previous procedure Clearing a Jam in the Optional Second Cassette A Remove the optional second cassette and place it on a flat surface B Remove any paper from inside the machine C Replace the optional second cassette TSTJ150N eps TSTJ140N eps Tstj180n eps ...

Page 159: ...learing a Copy Fax or Print Jam 79 8 Lower Rear Unit A Open the lower rear cover B Pull out any jammed paper C Close the lower rear cover TSTJ050N TSTJ050N eps TSTJ060N TSTJ060N eps TSTJ100N TSTJ100N eps ...

Page 160: ...n failure or transmission result report Check it and retransmit any pages that were not sent If a particular problem continues or gets worse keep the error reports for the service representative Power Failure Report This report is printed if the machine s power was off long enough to erase files from the memory The report gives details of the files that were lost With this information you may stor...

Page 161: ...tte A Pull out the paper cassette and place it on a flat surface Note Remove any paper that may have dropped inside the machine in the area vacated by the paper cassette B Lift up the cassette cover and remove it C Remove any remaining paper TSTJ150N eps Tstc410n eps Tstc430n eps ...

Page 162: ...e a stack of blank paper For smoother operation square the edges E Load the paper into the cassette F Replace the cassette cover Note The frosted side of the cover must be face up when closed TSTS010N eps Tstc420n eps TSTC190N TSTC190N eps ...

Page 163: ...Loading Paper in the Optional Second Paper Cassette 83 9 G Replace the cassette Push it in firmly until it locks into place TSTJ160N eps ...

Page 164: ...eeder B Prepare a stack of blank paper For smoother operation square the edges C Lift back the document table D Rest the paper stack in the feeder Note You cannot set paper smaller than A5 L Paper smaller than A5 L can only be loaded when the PC Interface Kit is installed TSTS010N eps TSTF040N eps TSTF010N TSTF010N eps ...

Page 165: ...the same steps but move the end plate and side rails to the appro priate size mark on the cassette Note Remove any paper that may have dropped inside the machine in the area va cated by the paper cassette A Pull out the paper cassette and place it on a flat surface B Lift it up the cassette cover and remove it C Remove any remaining paper TSTC200E eps TSTC100N TSTC100N eps TSTC270N eps ...

Page 166: ...D If the metal base plate is raised push it firmly down until it locks into place E Squeeze the green end plate slightly and remove it F Insert the end plate into the A4 slot as shown TSTC050N TSTC050N eps TSTC250N eps TSTC240E eps ...

Page 167: ... Replace the side rail in the A4 slots Note There are two sets of slots and they are marked on the base Make sure that the upper and lower tabs on the rail both fit in the inner set of slots I Repeat steps G and H for the other rail J Remove the paper size plate located at the front of the cassette TSTC070N TSTC070N eps TSTC080E eps TSTP100N TSTP100N eps ...

Page 168: ...te orienting it so that the A4 symbol is visible in the win dow at the front of the cassette L Prepare a stack of blank paper For smoother operation square the edges M Load the paper into the cassette TSTP110N TSTP110N eps TSTS010N eps TSTC210N eps ...

Page 169: ...ace the cassette Push it in firmly until it locks into place Note It is a good idea at this time to check that the side rails have not dislodged while you were loading paper P Before you can use it you must change the paper size setting for this cas sette using Function 36 See P 97 Changing the Paper Size Settings TSTC220N TSTC220N eps TSTC230E eps ...

Page 170: ...low the same steps but move the end plate and side rails to the appro priate size mark on the cassette Note Remove any paper that may have dropped inside the machine in the area va cated by the paper cassette A Pull out the paper cassette and place it on a flat surface B Lift up the cassette cover and remove it C Remove any remaining paper TSTJ150N eps Tstc410n eps Tstc430n eps ...

Page 171: ...ssette 91 9 D Squeeze the green end plate slightly and remove it E Insert the end plate into the A4 slot as shown F Remove the side rail Squeeze in one of the plastic tabs on the underside of the cassette to loosen it TSTC370N eps TSTC440N eps TSTC340N eps ...

Page 172: ...e sure that the upper and lower tabs on the rail both fit in the inner set of slots H Repeat steps and F and G for the other rail I Remove the paper size plate located at the front of the cassette J Replace the plate place it so that the A4 symbol is visible in the window at the front of the cassette TSTC350N eps TSTP120N eps TSTP130N eps ...

Page 173: ...sette 93 9 K Prepare a stack of blank paper For smoother operation square the edges L Load the paper into the cassette M Replace the cassette cover Note The frosted side of the cover must be face up when closed TSTS010N eps Tstc420n eps TSTC190N TSTC190N eps ...

Page 174: ...you were loading paper O Before you can use it you must change the paper size setting for this cas sette using Function 36 See P 97 Changing the Paper Size Settings How to Change to the Legal Size Adjust the paper size Note When you change the paper size you must change the paper size setting us ing Function 36 See P 97 Changing the Paper Size Settings TSTJ160N eps TSTC140N TSTC140N eps ...

Page 175: ...the Paper Size in the Optional Multi purpose Feeder A Remove any paper remaining in the feeder B Adjust the paper guide to match the new paper size C Prepare a stack of blank paper For smoother operation square the edges TSTF030N TSTF030N eps TSTF020N TSTF020N eps TSTS010N eps ...

Page 176: ...use paper smaller than A5 L Paper smaller than A5 L can only be loaded when the PC Interface Kit is installed E Before you can use it you must change the paper size setting for the Multi purpose Feeder using Function 36 See P 97 Changing the Paper Size Set tings TSTF010N TSTF010N eps ...

Page 177: ... the Paper Size key PAPER SIZE Y hi LETTER 8 5X11 INCH Note Alternatively press Function 3 6 then the Yes key B Press the W and V keys to select the paper size loaded in the main cassette PAPER SIZE Y hi LEGAL 8 5X14 INCH C Press the Yes key PAPER SIZE Y hi PROGRAMMED D If installed press the W and V keys to select the paper size load ed in the optional second cassette 2ND PAPER SIZE Y hi LETTER 8...

Page 178: ...eration panel B Wipe the rollers A Wipe the white roller with a damp cloth Roll it round with your fingers so that you can wipe the whole surface B Wipe the short four black rollers C Wipe the two gray rollers 1 8 Roll them round with your fingers so that you can wipe the whole surface C Wipe the scanner 6 D Close the operation panel TSTC260N eps Tsms003e eps ...

Page 179: ...toner cassette is almost empty You can make 100 more copies before you have to change the toner cassette When the Add Toner indicator D remains lit it is time to install a new toner cassette A Pull the Front Cover Release Lever towards you and open the front cover Note If you do not pull the lever only the upper unit will open TSTC380N eps TSTC330N eps ...

Page 180: ...ssette as shown and lift it out carefully Do not incinerate waste toner Toner dust may ignite suddenly when exposed to an open flame C Remove the old cleaning pad D Install the cleaning pad a shown in the illustration TSTT180N eps TSTT120N eps TSTT110N eps ...

Page 181: ...rum A Remove the new toner cassette from its bag B Hold the cassette horizontally and shake it gently from side to side a few times F Hold the cassette as shown and rest it in the machine Make sure it fits in the slots provided on either side Note The slots are marked with small arrows TSTT070N TSTT070N eps Zaxt010n eps ...

Page 182: ...until it locks into place Note If you do not push the cassette right in the front cover will not close H Close the front cover Note Background gray cast is sometimes evident on printed messages just after installing a new toner cassette Tstt170n eps TSTC390N eps ...

Page 183: ...dark place Never store where it may be exposed to heat Keep out of the reach of children Do not eat toner Do not lay heavy objects on toner cassette Do not incinerate toner or toner containers Toner dust may ignite suddenly when exposed to an open flame ...

Page 184: ...Maintaining Your Machine 104 9 ...

Page 185: ...o the machine C Install the toner cassette D Attach the accessories and load the paper in the paper cassette E Connect the phone line see P 112 Connecting Up to the Telephone Line F Connect the power see P 113 Connecting the Power and Switch ing On G Enter all necessary information and settings in your machine s memory see Chapter 3 Initial Settings and Adjustments in the Basic Features manual For...

Page 186: ...e than 30 yd3 hr per person Level Not subject to vibration Away from other electronic equip ment to avoid interference Away from areas containing corro sive gas Dust free Condensation free Temperature 59 to 77 F Humidity 30 to 70 RH do not in stall near a humidifier Away from heaters and air condi tioners to avoid sudden changes of temperature Within 5 yards of a three pin grounded power outlet 11...

Page 187: ...Ventilation Grill Direction 107 10 Ventilation Grill Direction You can adjust the ventilation grill direction so that air is blown downwards or to the rear of the machine TSTC300N eps ...

Page 188: ...move the cover from the front right of the machine C Hold the card in the way shown pay attention to which side is printed and insert it carefully into the slot Insert the Memory Card firmly or the machine may not work properly D Turn the power switch on TSTP040N TSTP040N eps TSTM020N eps ...

Page 189: ...ional Handset A Remove the information card from the holder B Attach the holder to the bracket with the two screws provided Screw in firmly but not too tightly e g use a small coin C Replace the information card TSTH010N eps TSTH020N TSTH020N eps TSTH030N eps ...

Page 190: ...stallation 110 10 D Fix the bracket to the protruding plastic hook on the left of the machine at the rear E Plug the handset jack into the TEL1 socket at the rear of the machine TSTH040N eps Tsth050n eps ...

Page 191: ...the pow er outlet Do not switch on until everything is connected properly Program the Telephone Line Type setting use Function 62 see P 73 Setting the Phone Line Type Function 62 If your telephone normally sends out tones touch tone when dialing use the TT setting if it normally sends out pulses ro tary dial use the DP setting Also make sure that the switch on the handset is set up correctly Note ...

Page 192: ...line connection A Insert the line cable into the labeled LINE B Connect the other end to your telephone line Important By law in the United States you must program your phone number iden tification your FAX NUMBER into your machine before you can connect the public phone system See Capter 3 Initial Settings Function 61 in the Basic Features manual TSTL030N eps TSTL020N TSTL020N eps ...

Page 193: ...e mains C Turn the power switch on Important The supply from the wall outlet must not fluctuate more than 20V either side of 115 Vac The power cord should not be laid in a place where it might trip somebody Do not lay anything on the power cord If you have to use an extension cord make sure that it is capable of carry ing 125V 15A and that your facsimile terminal is the only piece of equip ment co...

Page 194: ...Installation 114 10 ...

Page 195: ...t can be add ed to the base machine FAX EXPANSION CARD TYPE 20 A 2 megabyte memory card can be added PC INTERFACE KIT TYPE 180 This allows you to use the machine as a PC Printer or PC Scanner for an IBM or compatible personal computer Viewing and editing various fax settings from your PC can be also available HANDSET TYPE 100 Telephne Hand set This permits voice communication over the PSTN ...

Page 196: ...xe letter at stan dard resolution Data compression MH MR MMR SSC Modem Speed 33 600 31 200 28 800 26 400 24 000 21 600 19 200 16 800 14 400 12 000 9 600 7 200 4 800 2 400 bps Scanning resolution Standard 8 3 85 lines mm Detail 8 7 7 lines mm Fine 8 15 4 lines mm Trans mission only Paper cassette capacity 250 sheets 20 lb Paper Size Letter Legal Adjustable to A4 A5 L and F4 Dimensions W D H 13 4 12...

Page 197: ...l not be scanned because it is outside the maximum scan ning width range Correct Size for the Document Delivery Tray Thickness 0 05 to 0 2 mm 50 90 g m2 20 lb paper Length and Width See the above diagram If the page is too short put it inside a document carrier or enlarge it with a copier If the page is too long divide it into two or more sheets Documents Using the Auto Document Feeder Length 4 1 ...

Page 198: ...erse side of a print Energy Saving Introduction When your fax machine prints fax messages it uses heat to fix the image to the paper This heat is generated using a heating roller which must be hot enough to fuse toner to the paper properly Because keeping the roller hot all the time con sumes electricity this machine is provided with an Energy Saving mode in which the heating roller is heated to f...

Page 199: ...P 56 Saving Energy with the Power Saving Timer When you load paper in Energy Saving mode no error will be displayed even if the cassette is not pushed in right After loading paper press the Energy Saver key and check that READY is shown on the display The Manual Receive indicator goes out in Energy Saving mode even if Man ual Receive is turned on Even though the operation panel display goes out in...

Page 200: ...ters See P 58 User Parameters Switch 05 Bit 6 Energy Saving Standby To let the heating roller cool to room temperature set bit 6 to 0 Fax Standby To let the heating roller cool halfway set bit 6 to 1 Note When the machine is shipped Energy Saving Standby is turned on by default Reception in Energy Saving Mode Once in Energy Saving mode you can still receive messages When a message is received the ...

Page 201: ... 30 FAX NUMBER or OWN NAME codes possibly used as wild cards for au thorized reception or cassette selection Destinations Up to 100 destinations can be set at any one time Example message A to 25 des tinations message B to 30 message C to 20 message D to 24 and finally one im mediate transmission job you are programming in now Total 100 Memory Files You can have as many as 100 memory transmission ...

Page 202: ...p of Fax Num bers Functions 33 in the Ba sic Features manual 34 View contents of Quick Dials Register a pro gram label P 36 Labeling a Program 35 Register frequently used functions in a User Function key P 38 User Function Keys Function 35 36 Setting the paper size P 97 Changing the Paper Size Settings 41 Checking the last 35 communications P 12 Journal Function 41 42 Printing a list of all messag...

Page 203: ...uthorized Re ception On Off Function 62 Power Saver P 56 Saving Energy with the Power Saving Timer Turning the Summer Time Daylight Sav ing Time on or off P 43 Summer Time Daylight Saving Time Function 62 Turning the Memory Locked on or off P 68 Storing a Memory Lock ID Turning the forwarding on or off P 44 Switching Forwarding On Off Function 62 Turning the Cassette Selection on or off P 45 Selec...

Page 204: ...the volume See Chapter 4 Adjusting the Volume and Sounds the Ma chine Makes Fanction 92 in the Basic Features manual 93 1 Selecting a different language P 44 Selecting the Display Lan guage Function 93 94 1 Counters P 44 Counters Function 94 95 1 Adjust the printing margins P 74 Adjusting the Printing Margins Function 95 ...

Page 205: ...simile machine that you were sending to disconnected during the call either due to noisy phone lines a paper jam or because it ran out of paper Resend the page 0 08 The machine at the other end received the page that you sent but it had errors on the page You may want to resend the page in question The other party s memory could also be full Contact the other party and ask them to make room in the...

Page 206: ...ment 1 01 Document length exceeded the maximum limit Same as for code 1 00 2 xx Possible fault in your machine 5 20 5 21 5 22 5 23 5 24 Insufficient memory to receive the message When the pages in memory have been printed ask the other party to resend 5 25 Your machine has a problem with memory 6 01 6 02 6 03 6 04 6 05 6 06 6 07 6 08 6 09 6 10 6 11 Poor line condition a problem with the machine at...

Page 207: ...ndition a problem with the machine at the other end or a problem with your machine 6 08 A problem with the machine at the other end 6 09 6 10 A problem with the machine at the other end or a problem with your ma chine 9 07 Copy jam at the cassette entrance 9 08 Copy jam inside the machine 9 09 Copy jam at the feed out area 9 10 Toner end Replace the toner cassette 9 17 9 20 9 22 9 23 9 24 9 29 9 5...

Page 208: ...Appendix 128 11 Certification Label The certification is located behind the machine TSTL050N eps ...

Page 209: ... Optional Second Cassette 78 Clock 43 Closed Network Transmission 22 Communication Information 9 Communication Result Report 23 27 Confidential File Report 72 Confidential ID 63 Confidential Reception 70 Connecting the Machine 111 Copying 33 Counters 44 D Date and Time 43 Dial Options 17 Document Feeder Acceptable originals 117 Dual Access 25 E Editing confidential ID 71 Forwarding Feature 52 Pers...

Page 210: ...13 File list 10 Journal 12 Memory locked Message 14 70 Part of the Image 23 27 Printing Messages 29 Program List 41 Stored Messages 11 Telephone Number List 40 Printing Margins 74 Printing Options 31 Program List 41 Programming confidential ID 71 Date and Time 43 Forwarding 50 ID Code 67 Memory Lock ID 68 Personal Codes 7 63 special senders 47 Summer Time Daylight Saving Time 43 Programs 35 R RDS ...

Page 211: ...phone 30 Telephone Directory 15 Telephone Number List 40 Toner Cassette 103 Toner Cassette Replacement 99 Tone Signals 21 Transmission Tone Signals 21 Using Redial 16 Transmission Features 15 Transmission Functions 22 Transmission Result Report 27 Troubleshooting 77 TTI FAX HEADER 5 U User Function keys 38 User parameter hints 62 User Parameters 58 Using AI Redial key 16 Dial Options 17 Key Operat...

Page 212: ...132 MEMO ...

Page 213: ...133 MEMO ...

Page 214: ...134 UE USA H546 MEMO ...

Page 215: ......

Page 216: ...laan 3 1186 AA Amstelveen Phone 31 0 20 5474111 United Kingdom RICOH UK LTD Ricoh House 1 Plane Tree Crescent Feltham Middlesex TW13 7HG Phone 44 0 20 8261 4000 Germany RICOH DEUTSCHLAND GmbH Mergenthalerallee 38 40 65760 Eschborn Phone 49 0 6196 9060 France RICOH FRANCE S A 383 Avenue du Général de Gaulle BP 307 92143 Clamart Cedex Phone 33 0 1 40 94 38 38 Spain RICOH ESPAÑA S A Avda Litoral Mar ...

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