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Olivetti d-Color MF552, Fax Manual


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Contents-4

d-Color MF552/452/362/282/222

8

Managing Destinations

8.1

Registering frequently used destinations (Address Book)..........................................................  8-3

Address Book .................................................................................................................................... 8-3
Registering a fax destination ............................................................................................................. 8-3

8.2

Registering multiple destinations as a group (Create Group) ....................................................  8-5

Group ................................................................................................................................................. 8-5
Registering a group............................................................................................................................ 8-5

8.3

Registering directly entered destinations in Address Book .......................................................  8-7

8.4

Exporting/importing destination information (for the administrator).........................................  8-9

Exporting destination information ...................................................................................................... 8-9
Importing destination information ...................................................................................................... 8-9

8.5

Printing a destination information list (for the administrator) ..................................................  8-10

Printing a destination list.................................................................................................................. 8-10
Printing a group list .......................................................................................................................... 8-11
Printing a program list...................................................................................................................... 8-12

9

Description of Setup Buttons

[Address Book]................................................................................................................................... 9-3
[Direct Input]....................................................................................................................................... 9-3
[Fax] ................................................................................................................................................... 9-4
[Job History] ....................................................................................................................................... 9-5
[Addr. Search] .................................................................................................................................... 9-5
[Name Search] ................................................................................................................................... 9-6
[Address Search]([Search])................................................................................................................. 9-6
[Address Search (LDAP)].................................................................................................................... 9-7
[Adv. Search (LDAP)].......................................................................................................................... 9-7
[Address Reg.].................................................................................................................................... 9-7
[Simplex/Duplex] ................................................................................................................................ 9-8
[Resolution] ........................................................................................................................................ 9-8
[Scan Size] ......................................................................................................................................... 9-9
[Application] ..................................................................................................................................... 9-10
[Original Settings]............................................................................................................................. 9-10
[Mixed Original] ................................................................................................................................ 9-11
[Thin Paper Original]......................................................................................................................... 9-12
[Z-Folded Original] ........................................................................................................................... 9-12
[Long Original] .................................................................................................................................. 9-13
[Despeckle] ...................................................................................................................................... 9-13
[Blank Page Removal] ...................................................................................................................... 9-14
[Binding Position] ............................................................................................................................. 9-14
[Original Direction]............................................................................................................................ 9-15
[Book Original].................................................................................................................................. 9-15
[Separate Scan]................................................................................................................................ 9-16
[Original Type] .................................................................................................................................. 9-17
[Density] ........................................................................................................................................... 9-18
[Bkgd. Removal]............................................................................................................................... 9-18
[Date/Time]....................................................................................................................................... 9-19
[Page Number] ................................................................................................................................. 9-19
[Stamp]............................................................................................................................................. 9-20
[Header/Footer] ................................................................................................................................ 9-21
[TX Stamp] ....................................................................................................................................... 9-21
[Frame Erase] ................................................................................................................................... 9-22
[Sharpness] ...................................................................................................................................... 9-22
[Save & Print].................................................................................................................................... 9-23
[Fax Header Settings]....................................................................................................................... 9-23
[Line Setting] .................................................................................................................................... 9-24
[Quick Memory TX]........................................................................................................................... 9-24
[Polling TX] ....................................................................................................................................... 9-25
[Polling RX]....................................................................................................................................... 9-26
[Timer TX] ......................................................................................................................................... 9-26
[Password TX] .................................................................................................................................. 9-27
[F-Code TX] ...................................................................................................................................... 9-27

Summary of Contents for d-Color MF552

Page 1: ...Code 575401 d COLOR MF452 d COLOR MF552 W l l l l l d COLOR MF2 2 d COLOR MF 2 d COLOR MF 2 Operazioni fax Fax Operations Fax Op rations Fax Operaciones de fax...

Page 2: ...which could compromise the conformity attested to above as well as the characteristics of the product incorrect electrical power supply incorrect installation incorrect or improper use or use not in...

Page 3: ...nput 3 18 Selecting from the history 3 18 Searching for a fax number from the LDAP server 3 19 3 6 Option settings for Fax TX 3 20 3 6 1 Basic option settings 3 20 Scanning a double sided original Sim...

Page 4: ...king the destination fax number before sending a fax Check Dest and Send 4 10 Check Dest Send 4 10 Operation flow 4 10 4 6 Sending a fax after specifying a relay station F Code TX 4 11 Relay distribut...

Page 5: ...fax 6 9 6 6 Receiving a confidential fax Confidential RX 6 10 Confidential communication 6 10 Operations required to use Confidential RX 6 10 Printing a received fax 6 10 6 7 Using this machine as a r...

Page 6: ...rogram list 8 12 9 Description of Setup Buttons Address Book 9 3 Direct Input 9 3 Fax 9 4 Job History 9 5 Addr Search 9 5 Name Search 9 6 Address Search Search 9 6 Address Search LDAP 9 7 Adv Search L...

Page 7: ...nistrator Settings 11 3 System Settings 11 4 Output Settings 11 5 Print Fax Output Settings 11 5 Output Tray Settings 11 5 Shift Output Each Job 11 6 Date Time Settings 11 6 Weekly Timer Settings 11 6...

Page 8: ...Print Separate Fax Pages 11 23 File After Polling TX 11 23 No of Sets RX 11 23 Individual Receiving Line Setup 11 23 Individual Sender Line Setup 11 24 Function Settings 11 24 Function ON OFF Setting...

Page 9: ...52 452 362 282 222 Contents 7 High Resolution 11 31 Security Settings 11 32 Security Details 11 32 Manual Destination Input 11 33 Restrict Fax TX 11 34 12 Index 12 1 Index by item 12 3 12 2 Index by b...

Page 10: ...Contents 8 d Color MF552 452 362 282 222...

Page 11: ...1 Fax Functions...

Page 12: ......

Page 13: ...ines Subscribed telephone lines including facsimile communication networks PBX Private Branch Exchange 2 wire Fax data cannot be sent or received in color You cannot connect a business phone as an ext...

Page 14: ...1 1 4 d Color MF552 452 362 282 222...

Page 15: ...2 Setting up for faxing for the administrator...

Page 16: ......

Page 17: ...ct Auto RX or Manual RX according to your environment Registering Header Position Register the machine name your company name sender name and the fax number of the machine that are to be printed on al...

Page 18: ...hine to automatically receive faxes if the line is dedicated for faxing For de tails refer to page 5 3 When you are connecting a telephone to this machine and share the line for the telephone and fax...

Page 19: ...etails on how to register sender names refer to page 11 18 If there are two lines operating you can opt to enable or disable fax reception by line Default OFF For details refer to page 11 23 The TSI R...

Page 20: ...Option settings 2 2 6 d Color MF552 452 362 282 222 2 3...

Page 21: ...3 How To Send a Fax...

Page 22: ......

Page 23: ...riginal 2 Tap Scan Fax 3 Enter a fax number For details on how to specify a destination refer to page 3 15 Specify more than one destination to concurrently perform transmission to a computer and fax...

Page 24: ...list of inactive jobs Tips Header Position is automatically added to a fax to be sent Related setting You can change the defaults for optional settings for fax transmission according to the operating...

Page 25: ...smission lets the sender to check the state of the recipient by communicating with the recipient or checking signal sounds to ensure that the recipient is ready to receive a fax Use this function to e...

Page 26: ...table 4 Tap the Off Hook key If you are using a phone pick up the handset Purpose Tips To configure basic options such as original size and resolution page 3 20 To configure options to scan various ty...

Page 27: ...3 13 For details on how to recalling a fax scan program refer to page 3 15 6 As signal sounds are heard press Start To redo operations for specifying destinations or option settings press Reset This d...

Page 28: ...efore sending 3 3 8 d Color MF552 452 362 282 222 3 3 3 3 Checking the finish before sending 1 Load the original 2 Tap Scan Fax 3 Enter a fax number 4 Configure the option settings for Fax TX as neces...

Page 29: ...d into the ADF When the original is loaded into the Original Glass 7 Tap Start or press the Start key The original is scanned and the Preview screen appears 8 Tap The screen used to change the preview...

Page 30: ...display 10 After all originals are scanned tap Send Now or press the Start key Sending starts Related setting for the administrator Normally preview images are displayed after all the original data is...

Page 31: ...program When you register a Fax Scan program you can recall the combination of option settings from the main screen with a single key action You can also include a destination in program registration...

Page 32: ...nter the program name then tap OK Specify the destination in Address as necessary Settings Description Name Enter the name of the program using up to 24 characters Address Specify if you want to inclu...

Page 33: ...stered de lete unnecessary temporary programs before registering a new program d Reference You can also register Fax Scan programs using Web Connection For details refer to User s Guide Web Management...

Page 34: ...played in the main screen of the program Default PAGE1 For details refer to page 10 8 5 Specify the destination if no destination is registered for a program 6 Press the Start key To redo operations f...

Page 35: ...ified for the registered destination Using Add Type in combination further narrows down destinations The following keys can be used to narrow down destinations All All address book entries registered...

Page 36: ...s refer to page 10 8 Related setting for the administrator You can select whether to prohibit users from specifying more than one destination for broadcasting or not Default OFF For details refer to p...

Page 37: ...for a destination by fax number tap Address Search 2 Enter the text or number you want to search for then tap Search Using Name Search Using Address Search 3 Select the destination from the search res...

Page 38: ...f a fax number De fault OFF This is helpful to prevent a fax from being sent to the wrong destination For details refer to page 11 25 You can select whether to allow the user to directly enter destina...

Page 39: ...rd and use Adv Search LDAP in which a fax number is searched by a combination of keywords of different categories 0 To use the LDAP server or Active Directory to specify the destination you must regis...

Page 40: ...side of the first page then scan both sides for the remaining pages For details refer to page 9 8 Specifying the resolution to scan the original Resolution Select the resolution of the original for sc...

Page 41: ...hine Scanning an original thinner than normal paper Thin Paper Original Reduce the original feed speed of the ADF to prevent thin paper from getting caught For details refer to page 9 10 Scanning a fo...

Page 42: ...irection in which the original is loaded so that the vertical direction is set correctly For details refer to page 9 10 Specifying the binding position of the original Binding Position When scanning a...

Page 43: ...when the original is scanned For details refer to page 9 10 Split the left and right pages of a book and catalog Book Original You can scan two page spreads such as books and catalogs separately into...

Page 44: ...lass to scan the originals 1 Load the original NOTICE Do not load more than 100 sheets at a time into the original tray and do not load the sheets up to the point where the top of the stack is higher...

Page 45: ...on settings Selecting the appropriate image quality for the contents of the original Original Type Select the appropriate type according to the contents of the original in order to scan it with optima...

Page 46: ...ails refer to page 9 19 Related setting for the administrator You can select whether to cancel the settings for Date Time Default Cancel when sending a fax For details refer to page 11 11 Adding a pag...

Page 47: ...nistrator You can select whether to cancel the settings for Stamp Default Cancel when sending a fax For details refer to page 11 11 Adding the header footer Header Footer Add the date and time and any...

Page 48: ...anned original to certify that the original has been scanned For details refer to page 9 21 NOTICE Avoid using this function for originals that must be kept clean Tips To print TX Stamps the Stamp Uni...

Page 49: ...d for each side This is convenient when you want to erase the reception record of the header and footer of a fax or shadows of punch holes on the original For details refer to page 9 22 Sharpen the bo...

Page 50: ...Option settings for Fax TX 3 3 30 d Color MF552 452 362 282 222 3 6...

Page 51: ...4 Sending Options...

Page 52: ......

Page 53: ...u can specify the header position Default Outside Body Text You can also disable printing of the sender information For details refer to page 11 19 You can select whether to include a destination fax...

Page 54: ...on 4 Tap Application App Fax Header Settings 5 Select the sender name you want to change from the list of sender names and tap OK 6 Press the Start key Transmission begins The changed sender name is a...

Page 55: ...an interval of three minutes Related setting for the administrator You can change the number of redials to take place in auto redialing For details refer to page 11 21 You can change the auto rediali...

Page 56: ...ed as a reserved job pending for resending redial Pending jobs for resending are resent automatically after a certain period of time has elapsed using the auto redial function However you can manually...

Page 57: ...ne s user box for a given period of time A stored fax job can be resent later by recalling it from the box Operations required to use this function For administrators Enable Fax Retransmit Set how lon...

Page 58: ...gether with the following functions Quick Memory TX Polling TX Polling TX Bulletin Board d Reference If Timer TX is used in combination with Polling RX files for polling can be received at a specified...

Page 59: ...282 222 4 9 4 4 Sending a fax at preset time Timer TX 4 Tips If the machine power is not activated at the start time fax transmission will not start The fax transmis sion starts just after the machin...

Page 60: ...they match This prevents misdirected transmissions since transmission fails if the specified and destination s fax number information CSI does not match Tips The fax number of the originating machine...

Page 61: ...all destinations This function is useful when broadcasting faxes to distant locations Tips The destination machine the relay machine needs to have the F code function You need to check both the Relay...

Page 62: ...station 4 Tap Application Fax Setting F Code TX then tap ON 5 Enter the SUB Address and Sender ID then tap OK SUB Address Enter the relay user box number Sender ID Enter the relay TX password for the...

Page 63: ...pient s machine is equipped with the F code function You need to check the recipient s Confidential User Box number and the password for confidential fax reception This function cannot be used togethe...

Page 64: ...iginal 2 Tap Scan Fax 3 Specify the destination 4 Tap Application Fax Setting F Code TX then tap OK 5 Enter the SUB Address and Sender ID then tap ON SUB Address Enter the confidential user box number...

Page 65: ...with an address book you can configure the lines used to transmit faxes in addition to registering fax numbers This function cannot be used together with the following functions Polling TX Polling TX...

Page 66: ...1 Load the original 2 Tap Scan Fax 3 Specify the destination 4 Tap Application Fax Setting Line Setting 5 Select a line used for transmission in Select Line then tap OK If No Selection is selected an...

Page 67: ...l is high the communication may take a little longer than the communication without using ECM checking To reduce the transmission time you can transmit faxes with ECM turned off Tips When registering...

Page 68: ...not possible to establish a communication in the Super G3 mode depending on telephone line conditions for example when the remote or this machine is connected to a PBX line Tips When registering desti...

Page 69: ...can be reduced With this method many pages can be faxed without causing memory overflow Tips This function cannot be used together with the following functions Timer TX Polling TX Polling TX Bulletin...

Page 70: ...e poor Tips When registering destinations with an address book you can specify whether to send faxes in the Over seas TX mode in addition to registering fax numbers This function cannot be used togeth...

Page 71: ...check the recipient s closed network reception password beforehand This function cannot be used together with the following functions Relay Distribution Confidential Communication Polling TX Polling...

Page 72: ...the Polling TX User Box Tips This function cannot be used together with the following functions Timer TX Relay Distribution Confidential Communication Line Selection ECM OFF V34 OFF Quick Memory TX Ov...

Page 73: ...file for polling Polling TX 4 Operation flow 1 Load the original 2 Tap Scan Fax 3 Tap Application Fax Setting Polling TX then tap ON 4 Check that Normal is highlighted then tap OK 5 Press the Start ke...

Page 74: ...istered with the bulletin board will not be deleted from the box after they have been transmitted upon reception of a polling request from a receiving machine They are stored according to the file sto...

Page 75: ...ng TX 4 Operation flow 1 Load the original 2 Tap Scan Fax 3 Tap Application Fax Setting Polling TX then tap ON 4 Tap Bulletin enter the number of the Bulletin User Box in which to register files using...

Page 76: ...Registering a file for polling on the bulletin board Polling TX 4 4 26 d Color MF552 452 362 282 222 4 15...

Page 77: ...5 How To Receive a Fax...

Page 78: ......

Page 79: ...o automatically receive faxes when the number of rings occur It is helpful to set this machine to automatically receive faxes if the line is dedicated for faxing Operations required to use this functi...

Page 80: ...and fax operations telephone is frequently used and you always prefer to receive faxes manually If a phone is connected the phone rings when there is a coming call a voice or fax call When the phone...

Page 81: ...ual reception 5 Operation flow 1 Tap Scan Fax 2 Tap the Off Hook key If you are using a phone pick up the handset 3 Check that Receive is selected 4 Press the Start key 5 Tap Yes Reception begins If y...

Page 82: ...Manual reception 5 5 6 d Color MF552 452 362 282 222 5 2...

Page 83: ...6 Receiving Options...

Page 84: ......

Page 85: ...mation in the footer contains the date and time of fax reception the number assigned accord ing to the order of reception reception number and page number Reception information is added as necessary w...

Page 86: ...due to paper jam or exhaustion of consumables the received fax is stored in the memory until this machine is ready to print If it is not possible to promptly deal with the problem the saved fax can b...

Page 87: ...eived using in memory proxy reception then tap Forward Use Select Job Ty to narrow down jobs to be displayed in the list 3 Select a job to be forwarded specify the forwarding destination and then tap...

Page 88: ...not be printed In memory proxy reception 6 6 6 d Color MF552 452 362 282 222 6 2 Tips When a fax saved is forwarded to a non fax address the fax is converted into the file format that is specified as...

Page 89: ...for up to 128 fax numbers TSIs Tips If the routing destination is not a fax destination the fax is converted into the file format specified as the default in the fax scan mode By default a received fa...

Page 90: ...e handled by a computer which saves printing costs Tips If the forwarding destination is a non fax address the received fax is converted in the specified file for mat Note however that there is a limi...

Page 91: ...st after being printed Because the se curity is enhanced you can handle important fax data securely Operations required to use this function For administrators Enable the Memory RX function In additio...

Page 92: ...to specify a confidential user box of a receiving machine and transmit a confidential fax For details on how to transmit confidential faxes refer to page 4 13 Operations required to use Confidential...

Page 93: ...e the F Code TX function to transmit a fax to a relay station For details on how to transmit a fax to a relay station refer to page 4 11 Operations required to use Relay RX Register fax destinations a...

Page 94: ...smission Restricting fax senders helps to reduce unneces sary printing and wasteful paper use Tips You can use this function only when the remote machine is one of our models that has Password TX func...

Page 95: ...F V34 OFF Quick Memory TX Overseas TX Password TX Polling TX Polling TX Bulletin Board Polling RX Bulletin Board d Reference Optionally you can use the Polling TX function to register files for pollin...

Page 96: ...tion ECM OFF V34 OFF Quick Memory TX Overseas TX Password TX Polling TX Polling TX Bulletin Polling RX d Reference Optionally you can use the Polling TX function to register files for polling with a B...

Page 97: ...n the Memory RX User Box is specified as the receiving User Box destination faxes with a User Box specified in F Code result in a communicating failure Operations required to use this function For adm...

Page 98: ...in the Sub Power OFF status cannot be printed press the Power to release the Sub Power OFF status before printing them d Reference Pressing the Power key to switch to the Sub Power OFF status when Ut...

Page 99: ...both sides of paper Duplex Print RX Duplex Print RX A fax that contains multiple pages is printed on both sides of sheets of paper to save the number of sheets Operations required to use this function...

Page 100: ...ile reducing the print size to 96 respectively For details on the fax print settings refer to page 11 21 Tips For faxes that are longer in the longitudinal direction than the standard size the optimal...

Page 101: ...int Paper Size is ignored Print Paper Selection is automatically switched to Auto Select If Min Reduction for RX Print is set to Full Size Tray Selection for RX Print is compulsory switched to Auto Sp...

Page 102: ...Configuring the fax print settings for the administrator 6 6 20 d Color MF552 452 362 282 222 6 14...

Page 103: ...7 Printing Fax Reports...

Page 104: ......

Page 105: ...port contains results of faxes sent by broadcast By default the report is automatically printed upon completion of the broadcast transmission You can select whether to print the Broadcast Report For d...

Page 106: ...elect whether to print the Bulletin TX Report For details refer to page 11 28 Bulletin TX Report Relay TX Result Report This report contains results of the transmission of a fax received by a relay st...

Page 107: ...8 Managing Destinations...

Page 108: ......

Page 109: ...can register up to 2000 address books Related setting for the administrator You can select whether to allow the user to register or change destinations Default Allow For details refer to page 11 8 Reg...

Page 110: ...e then tap Edit To delete a registered destination select its registered name then tap Delete Related setting for the administrator You can select whether to have the user enter a fax number twice whe...

Page 111: ...ng a group 0 To register a group you must register the destinations to be added to the group in advance 1 Tap Utility One Touch User Box Registration Create One Touch Destination Group New The adminis...

Page 112: ...ring multiple destinations as a group Create Group 8 8 6 d Color MF552 452 362 282 222 8 2 d Reference You can also register groups using Web Connection For details refer to User s Guide Web Managemen...

Page 113: ...stering directly entered destinations in Address Book 8 8 3 Registering directly entered destinations in Address Book 1 Tap Scan Fax 2 Tap Direct Input select Fax then enter a fax number 3 When finish...

Page 114: ...ess Type The destination type selected in the Direct Input are displayed Index Select the appropriate character so that you can do an index search for fax numbers by registered name For a frequently u...

Page 115: ...g a backup of destination information You can add new destinations or edit exported destinations as necessary To export information use Web Connection For details refer to User s Guide Web Management...

Page 116: ...User Box Registration One Touch User Box Reg istration List Address Book List 2 Specify the printing range in Starting Destination No destination registration number and Number of Destinations You ca...

Page 117: ...dministrator Settings One Touch User Box Registration One Touch User Box Reg istration List Group List 2 Specify the printing range in Starting Destination No destination registration number and Numbe...

Page 118: ...Touch User Box Registration One Touch User Box Reg istration List Program List 2 Specify the printing range in Starting Destination No program registration number and Number of Destinations Using Pri...

Page 119: ...9 Description of Setup Buttons...

Page 120: ......

Page 121: ...tination information according to the saving and transmission mode Settings Description Fax Enter a destination fax number when scanned original data is sent by fax E mail Enter a destination E mail a...

Page 122: ...r direct entry of a fax number De fault OFF This is helpful to prevent a fax from being sent to the wrong destination For details refer to page 11 25 PC SMB Enter a destination computer name host name...

Page 123: ...y shows the latest five fax destinations When necessary multiple destinations can be selected from the history Tips If a registered destination or a User Box is edited or if the Main Power Switch is t...

Page 124: ...Performs a prefix search for registered destination name words that begin with the search word are dis played Address Search Search To display Scan Fax Addr Search Search Address Search Performs a pre...

Page 125: ...mail address or fax number Adv Search LDAP To display Scan Fax Addr Search Search Adv Search LDAP Using the LDAP server or Active Directory of Windows Server combine keywords by category to search for...

Page 126: ...remaining pages Settings Description Scan Resolution Select the resolution of the original for scan transmission To use E mail TX SMB TX FTP TX WebDAV TX or Save in User Box the following resolution i...

Page 127: ...n to scan a standard original Super Fine Select this option to scan originals containing small char acters or drawings Ultra Fine Select this option to scan originals that require a fine level of imag...

Page 128: ...load ed Settings Description No of Originals Specify the scanning method for various originals Quality Density Adjust the image quality level and density according to the original Stamp Composition Ad...

Page 129: ...peed of the ADF to pre vent the original from getting caught For details refer to page 9 12 Z Folded Original Even the original sizes of folded originals can be detected accurately For details refer t...

Page 130: ...per Original When scanning an original thinner than plain paper you can reduce the original feed speed of the ADF to prevent the original from getting caught Z Folded Original To display Scan Fax Appl...

Page 131: ...option when loading a long original which is larger in the feeding direction than full standard size 11 e 17 or A3 Despeckle To display Scan Fax Application No of Originals Original Settings Despeckl...

Page 132: ...ls refer to page 10 7 Binding Position To display Scan Fax Application No of Originals Original Settings Binding Position When scanning a double sided original select the original binding position to...

Page 133: ...Separation Scan the right and left pages of two page spreads sepa rately in the order of the page numbers Front Cover Scans the front cover and two page spreads according to the page order of the orig...

Page 134: ...al to different widths Frame Select this option to erase the four sides of the original to the same width In Erase Amount tap for the inch area or tap or press the keypad for the centimeter area to sp...

Page 135: ...xt and photos at the optimum level of image quality Sharpen the edges of text and smoothen photos Select this option for scanning originals in which photos are printed on photographic paper Photo Prin...

Page 136: ...utton to scan a thin double sided original or an original with a colored background at an optimal level of image quality Bleed Removal Select this option to prevent bleeding of the back of the paper w...

Page 137: ...e and chapter numbers Page and chapter numbers are printed on all pages Settings Description ON OFF Select ON to print the date time Date Format Select the date time format Time Format Select the time...

Page 138: ...original as 2 3 etc in order The mi nus sign changes to each time you press Starting Chapter Number Enter the starting chapter number if an original is divided into chapters and you want to print cha...

Page 139: ...the original has been scanned It is used when sending a fax Tips To print TX Stamps the Fax TX Stamp Unit is required The ink used for stamping is consumables If the ink becomes faint contact your ser...

Page 140: ...N OFF Select ON to specify Frame Erase Frame Select this option to erase the four sides of the original to the same width In Erase Amount tap for the inch area or tap or press the key pad for the cent...

Page 141: ...er names you can use different sender names depending on the destina tion For details on how to register refer to page 11 18 Settings Description ON OFF Select ON to send and print at the same time No...

Page 142: ...this option to send a fax to areas where commu nication conditions are poor Faxes are sent at a lower speed ECM Generally faxes are sent while checking that the fax data is free of errors by using ECM...

Page 143: ...iption ON OFF Select ON to specify Quick Memory TX Number of Pages If you want to show the total number of pages in the relevant column in the sender information select this option and enter the numbe...

Page 144: ...lly sent at the specified time Settings Description ON OFF Select ON to specify Polling RX Normal Select this option to receive a file stored for polling Bulletin Select this option to receive a file...

Page 145: ...that is standardized by CIAJ Communications and Information Net work Association of Japan Confidential TX and Relay Distribution are available if a remote machine supports F code communications Settin...

Page 146: ...Enter a sender ID To use Confidential TX enter the communication password for Confi dential RX that is programmed for the destination To use relay distribution enter the Relay User Box password pro gr...

Page 147: ...10 Description of Setup Buttons User Settings...

Page 148: ......

Page 149: ...nage the use status of this machine or inhibit an in formation leakage by specifying the authentication or security function Check Consumable Life Press this button to check the status of consumables...

Page 150: ...Network Fax Operations Settings Description No Destination registration number No is automatically registered using an unused smaller number If you want to specify a number tap No and en ter the numb...

Page 151: ...nt in the Super G3 mode If it is not possible to send faxes in the Super G3 mode tap V34 OFF Check Dest Send When using the Check Dest Send function select Yes The fax number specified for fax is chec...

Page 152: ...he destination After selecting a destination from Address Book Group or Program tap Apply Level or Apply Group then assign an access allowed level or reference allowed group to the destination Setting...

Page 153: ...Settings You can specify this option when you are allowed by the administrator to change the setting For details on settings refer to User s Guide Copy Operations Output Settings You can specify this...

Page 154: ...y Send Save Change the function key to be displayed in the main screen in the fax scan mode and the send and save setting screens in the User Box mode For details on settings refer to page 10 10 Copy...

Page 155: ...Default Address Sort Method To display Utility User Settings Custom Display Settings Scan Fax Settings Default Address Sort Method Select the list order of destinations to be displayed in Address Book...

Page 156: ...ch Option Settings To display Utility User Settings Custom Display Settings Search Option Settings Configure the contents of the search screen when performing an detail search for registered destinati...

Page 157: ...in the compact PDF or compact XPS format from High Quality Standard and High Compression For details on settings refer to User s Guide Scan Operations Color TIFF Type Select the default compression m...

Page 158: ...option settings in the fax scan mode are changed Factory Default is specified by default Default Enlarge Display Settings Scan Fax Settings To display Utility User Settings Scan Fax Settings Default...

Page 159: ...11 Description of Setup Buttons Administrator Settings...

Page 160: ......

Page 161: ...created User Authentication Ac count Track Configure user authentication and account track This function allows you to restrict users who can use this machine or man age the use status of this machin...

Page 162: ...rently dis played when this machine has not been operated for a certain period of time User Box Settings Specify the user box settings such as deletion of unnecessary user boxes and files and the time...

Page 163: ...Display Settings Change the view of the main screen for the main menu and each mode in a user friendly manner Settings Description Settings Description Print Fax Output Settings Select when to start p...

Page 164: ...e between UTC and your local area in multiples of 30 min utes Settings Description Weekly Timer ON OFF Settings Specify whether to use the weekly timer Then select a power save mode for the machine to...

Page 165: ...er Save Specify whether to set a time zone for switching the machine in the normal mode with the weekly timer ena bled temporarily to the sleep mode during lunch time for example If you select Yes spe...

Page 166: ...to change information such as destinations and senders E mail addresses Settings Description Copy Program Lock Set tings Restrict the administrator to change or delete the names of the registered copy...

Page 167: ...on information For details on settings refer to User s Guide Copy Operations Synchronize User Authen tication Account Track Select whether to allow users to change the settings for synchronizing user...

Page 168: ...been ended OFF is specified by default Original Set Bind Direction Select whether to inherit the settings to the next job or cancel the settings after a job with Original Set and Bind Direction speci...

Page 169: ...e printed Date Time Select whether to print date and time To print it select the appropriate display format Other Select whether to print information such as job number ma chine s serial number and di...

Page 170: ...ty Administrator Settings System Settings Preview Settings Preview Display Con ditions Standard Application Select the conditions for displaying preview images Settings Description Original Direction...

Page 171: ...eview is pressed Preview Settings Screen Shows a preview image only when Preview is pressed Preview Settings Screen is specified by default Use Standard App Set tings Follows the setting of Preview Di...

Page 172: ...ngs refer to User s Guide Network Fax Operations Settings Description No Destination registration number No is automatically registered using an unused smaller number If you want to specify a number t...

Page 173: ...axes are sent in the Super G3 mode If it is not possible to send faxes in the Super G3 mode tap V34 OFF Check Dest Send When using the Check Dest And Send function select Yes The fax number specified...

Page 174: ...s refer to page 11 17 E Mail Subject Text List Print the list of E mail subjects and message text registered on this ma chine For details on settings refer to User s Guide Scan Operations Settings Des...

Page 175: ...er that are to be printed as sender information when faxes are transmitted Header Footer Position Specify the format of Header Position to be printed on a fax Select wheth er to print reception inform...

Page 176: ...der Footer Position To display Utility Administrator Settings Fax Settings Header Footer Position Specify the format of Header Position to be printed on a fax Select whether to print reception informa...

Page 177: ...play Utility Administrator Settings Fax Settings Header Footer Position Footer Position Select whether to print reception information date time and reception number on faxes received on this machine T...

Page 178: ...e rings before automat ically receiving a fax For details on settings refer to page 11 20 Number of Redials If the machine fails to send a fax successfully it automatically redials the same destinatio...

Page 179: ...eter Setting Line Monitor Sound Volume Receive If necessary adjust the volume of speakers when receiving a fax if Line Monitor Sound is set to ON 20 is specified by default TX RX Settings To display U...

Page 180: ...andard size on separate pag es For details on settings refer to page 11 23 File After Polling TX Select whether to delete a file after it is sent in response to a polling request if the Polling TX fun...

Page 181: ...x longer than the standard size on separate pages This option is not available if Duplex Print RX is set to ON OFF is specified by default File After Polling TX To display Utility Administrator Settin...

Page 182: ...the settings for using the Fax Retransmit function For details on settings refer to page 11 27 PC Fax Permission Set ting Select whether to allow PC Fax TX using the fax driver For details on setting...

Page 183: ...Settings Function Settings Function ON OFF Setting Relay Printing Select whether to distribute and print a received fax when this machine is used as a fax relaying station OFF is specified by default...

Page 184: ...nsfers a received fax to a pre specified destination Settings Description Memory RX User Box Password To use the Memory RX function tap No to deselect it In addition specify the password to restrict a...

Page 185: ...tically sorts incoming faxes into preset boxes or redirects them to user computers or E mail addresses based on the fax numbers of the senders Settings Description Yes No Select whether to use the Fax...

Page 186: ...specified by default Settings Description Activity Report Set the printing conditions for a report containing results of faxes sent and received For details on settings refer to page 11 29 TX Result R...

Page 187: ...fer to User s Guide Network Fax Operations Print E mail Message Body Select whether to print a report notifying that an Internet fax has been suc cessfully received after it was received The report ha...

Page 188: ...ult Report To display Utility Administrator Settings Fax Settings Report Settings Relay TX Result Report Select whether to print a report containing results of faxes sent by relay distribution ON is s...

Page 189: ...ion is less effective relative to a low resolution fax Prioritize Speed is selected by default Settings Description Line Parameter Setting Configure your environment for using fax functions in multipl...

Page 190: ...he hard disk with a password and encryption Function Management Settings Select whether to use network functions that are difficult to count Stamp Settings Select whether to force application of stamp...

Page 191: ...whether to show the activity log on Scan Fax TX and RX For details on settings refer to User s Guide Copy Operations Initialize Initializes the settings in Job History Copy Program Network Settings a...

Page 192: ...To display Utility Administrator Settings Security Settings Security Details Restrict Fax TX Select whether to restrict fax transmissions If ON Restrict is selected the fax functions no longer appear...

Page 193: ...12 Index...

Page 194: ......

Page 195: ...ame erase 3 29 G Group 3 16 Group list 8 11 H Header footer 3 27 How to send a fax 3 3 I Import 8 9 In memory proxy reception 6 4 J Job history 3 18 L LDAP search 3 19 Long original 3 22 M Manual rece...

Page 196: ...12 4 d Color MF552 452 362 282 222 Index by item 12 12 1 Thin paper original 3 21 Timer TX 4 8 Tray selection for RX print 6 19 TSI routing 6 7 TX stamp 3 28 V V34 4 18 Z Z folded original 3 21...

Page 197: ...nt RX 11 22 F Fax 9 4 10 4 11 14 FAX Active Screen 10 10 Fax Header Settings 9 23 Fax Print Quality Settings 11 31 Fax Settings 11 17 Fax TX Settings 11 11 F Code TX 9 27 11 25 File After Polling TX 1...

Page 198: ...stering and Changing Addresses 11 9 Relay Printing 11 25 Relay Request Report 11 30 Relay RX 11 25 Relay TX Result Report 11 30 Report Settings 11 28 Reset Settings 11 9 Resolution 9 8 Restrict Access...

Page 199: ...you need and the instructions for handling the waste correctly for example location and times of the waste collection centres etc b When you purchase a new device of ours give a used device similar t...

Page 200: ...of Information Technology Equipment Class B EN 61000 3 2 2006 A1 2009 A2 2009 Electromagnetic Compatibility EMC Part 3 Limits Section 2 Limits for harmonic current emissions equipment input current 1...

Page 201: ...ce characteristics of Information Technology Equipment Class B EN 61000 3 2 2006 A1 2009 A2 2009 Electromagnetic Compatibility EMC Part 3 Limits Section 2 Limits for harmonic current emissions equipme...

Page 202: ...haracteristics of Information Technology Equipment Class B EN 61000 3 2 2006 A1 2009 A2 2009 Electromagnetic Compatibility EMC Part 3 Limits Section 2 Limits for harmonic current emissions equipment i...

Page 203: ...radio interference characteristics of Information Technology Equipment Class B EN 61000 3 2 2006 A1 2009 A2 2009 Electromagnetic Compatibility EMC Part 3 Limits Section 2 Limits for harmonic current...

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