MACROMEDIA BREEZE 5-MANAGER, Manual

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142 Chapter 9: Working with Meetings
Meeting reports
The Reports feature of Breeze Manager lets you create reports that show you a given meeting from
different perspectives. To use this feature, open the Meeting Information page (see
“Viewing and
modifying meeting information” on page 134 ), and then click the Reports link above the Meeting
Information title bar. This displays links that let you define the following information that you
can see for this meeting:
Summary The first report type that appears when you access the Reports feature. The
Summary shows you aggregate meeting information (that is, a profile of the meeting), which
includes: name; viewing URL; Unique Sessions (a single instance in which a given user has joined
and exited the meeting); the last time that any invitee entered the meeting room (Most Recent
Session); number of people invited; number of those who attended; and the greatest number of
people who entered the room at any one time (Peak Users).
By Attendees Lists the name and e-mail address of each meeting participant, as well as the time
they entered the meeting and the time they left it.
By Sessions
Lists the start and end time of each session and the session number; clicking on
the session number displays the participant list for this session, including participant name and
entry and exit times for each participant.
By Polls Lists each poll by number and question. You can drill down to three separate views by
clicking the appropriate link under the Report columns:
•
“View answer distribution”displays a pie chart in which each answer is color-coded with a
unique color
•
“Responses” provides an answer key that lists each answer for this poll and its corresponding
answer number; these numbers map to the pie chart
•
“View users” shows a list of all the participants who responded in this poll and the number of
the answer they selected; if the poll question allowed multiple responses, these are all shown for
this user
Setting and removing report filters
Where appropriate, you can further define the information you see on a particular report by
specifying report filters. For meeting files, these filters are operable for the By Attendee and By
Session report types. For a description of report filters and procedures for setting and removing
them, see
“Setting and removing report filters” on page 25 .
Downloading reports
You can export both the By Attendee and By Sessions reports to a CSV (Comma Separated
Values) file by clicking the Download Report Data button below the report types links. After you
do so, you have the option of saving or opening the report. If you are running Breeze Manager in
an Internet Explorer browser and choose to open the report, Windows automatically opens it in
Excel. In this case, you must double-click each cell to see its information. Another option is to
save the CSV file to your desktop, then select Notepad from the Accessories menu (by clicking
Start, Accessories, then Notepad), and open the file from Notepad, which makes it easier to read.