2014-08-04
23 | P a g e
Chapter 4 | Generating Reports
Reports in your application are designed to be intuitive to read and edit; this creates ease and simplicity when generating your
reports on payroll day.
The SB-100 PRO 2.5 offers two basic reports, the Attendance Report and Timecards Report.
The Universal Time Clock uses “Click-and-Edit” reports. This means that you can edit the employee and punch data directly from the
report. Most of the text that displays on reports are web links that open additional screens or editing options.
Reports Overview
Punch information on your reports will update based on the setting entered for
Update Employee Hours Every
in the
Alert
Preferences
screen. Read about this in
Chapter 2 | Setting Your Time Clock Preferences
. Click
Refresh
at the top of the Report
screen to update punch information immediately.
The Attendance report displays all employee punch data sorted by date, whereas the Timecards report displays the same punch data
sorted by employee.
Adding a Punch
From the Attendance or Timecards report screen, click
Add Punch
at the top of the report to add a new punch.
To complete the punch pair, click
Add Punch
on the employee’s timecard to display the
Add New Punch
screen.
Perform the following when adding a punch:
Confirm or select the correct employee. When selecting
Add Punch
from an
1.
employee’s timecard, the correct employee’s ID and name display automatically.
Select the punch type that you want to add from the
Type
drop-down menu.
2.
Automatic allows the time clock to select the appropriate punch type.
When adding or editing an Automatic punch in the
TIME OUT
column, change the
punch type from Automatic to Out, if you would like to add a lunch or hours
adjustment, as you cannot complete a lunch override or adjust hours to an
Automatic punch.
Click in the
Date
field to use the calendar to select the punch date.
3.
Type the time for the punch in the
Time
field. The application assumes a.m., unless otherwise specified.
4.
For an Out punch, you have the option to enter an additional lunch deduction. Type the number of minutes for the
5.
employee lunch deductions in the
Lunch
field.
For an Out punch, you have the option to enter an additional time adjustment. Type positive or negative values to
6.
adjust time for the shift in the
Adjust
field.