2014-08-04
21 | P a g e
First Name
: Enter the employee's first name.
Middle
Initial:
Enter the first initial of the employee's middle name.
Last
Name
: Enter the employee's last name.
Display Name:
Enter the name that the employee will see at the clock and on reports.
Address
: Enter the employee’s address. This field is optional.
Employee Settings
PIN/Badges
: The employee PIN number is used to clock In or Out at the time clock.
If you have chosen to use the pre-assigned ID number cards from Step 3 of the Quick Start Guide, use the ID number (PIN)
pad to assist you in matching employee names with their assigned ID
number.
Active
: All employees default to an active status. Deselect this
checkbox to make the employee inactive and to hide their name from
reports.
Track Paid Breaks:
Select this box to track the employees time spent in
their Paid Breaks. Read Tracking Paid Breaks in Chapter 1 for instructions on punching In/Out of break.
Wage:
To track and calculate the employee wages, enter wage in this field
Entry Method
: This option determines the procedure for punching in and out by the employee at the employee time clock.
Select the desired method from the drop-down menu.
Review the description of the time clock entry methods below and choose your entry method carefully.
o
Validated
: The employee is required to either punch in or out at the employee time clock. The correct option
blinks on the time clock display. The employee is required to press the correct key at that time.
Example:
If an employee forgets to punch out the day before, they will be required to punch out first
before they can punch in for their current shift. The punch information can be edited in the
software so the proper punch out time and date is recorded on the reports
.
o
Non Validated
: In and out displays under the employee's name at the employee time clock. The employee is
required to press the correct key at that time, either
In
or
Out
. Either entry is accepted by the employee time
clock.
o
Automatic
: This is also known as “Swipe and Go”. After the employee enters their PIN/badge number, the display
on the employee time clock displays the employee name and the message, “Entry Recorded”
.
The employee is not
allowed to make any other selections at the employee time clock. This provides a simple and quick method for the
employee at the employee time clock.
You cannot make lunch overrides or hours adjustments to these types of punches. Refer to the
Adding a Punch
section for additional information.
Lunch Time Deduction
