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2

Introduction

to
the

Mail

Box

Functions

Various Mail Box Functions

2-5

Remark

You can use the Memory RX Inbox and Confidential
Fax Inboxes for storing I-fax or fax documents only if
the optional Color Universal Send Kit is activated or the
optional Super G3 FAX Board is installed.

No more documents can be stored in inboxes if any of
the following is true: (The numbers below may vary
depending on the remaining capacity of the hard disk.)

When 2,000 documents have been stored in the
selected inbox.

When a total of 2,000 documents have been stored
in all of the inboxes.

When a total of about 8,000 pages of documents
have been stored in all of the inboxes.

It is recommended that you delete unwanted
documents or image data from your inbox to make
space for storing new documents.

Inbox Selection Screen

The screen below, which appears when you select [Mail Box], is called the Inbox Selection screen.
There are three types of inboxes: User Inboxes, the Memory RX Inbox, and Confidential Fax Inboxes.
An Inbox Selection screen is available for each type of inbox.
Inbox numbers, names, and available memory are displayed for each inbox. In addition, an icon
appears on the key of each inbox to indicate its status.

is the icon for an empty inbox.
is the icon for an inbox with documents.

is the icon for an inbox that is set with a password.

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Summary of Contents for iR3245

Page 1: ...ead this guide before operating this product After you finish reading this guide store it in a safe place for future reference Copying and Mail Box Guide Copying and Mail Box Guide ENGLISH Read this guide first ...

Page 2: ......

Page 3: ...32 Using the Stop Key 1 33 Using the System Monitor Screen 1 34 Reserved Copying 1 36 Reserving Copy Jobs 1 37 Using the Stack Bypass 1 40 Interrupt Mode 1 48 Sample Set 1 50 Confirming Changing Cancelling Selected Settings 1 53 Introduction to the Mail Box Functions Various Mail Box Functions 2 2 Flow of Mail Box Operations 2 15 Storing Originals into an Inbox 2 16 Printing Documents Stored in an...

Page 4: ...le Documents as One Document 2 76 Inserting a Document into Another Document 2 78 Erasing Part of a Document 2 81 Basic Copying and Mail Box Features Exposure and Original Type Settings 3 2 Manual Exposure Adjustment 3 3 Original Type Selection 3 4 Automatic Exposure Adjustment 3 6 Exposure Adjustment during Copying 3 7 Changing the Copy Zoom Ratio 3 8 Preset Zoom 3 9 Zoom by Percentage 3 11 Auto ...

Page 5: ... 67 Reducing Enlarging Using the Original and Record Sizes 3 69 Scanning with the Same XY Zoom Ratio Zoom 3 71 Scanning with Different XY Zoom Ratios XY Zoom 3 73 Setting the X and Y Axes Independently 3 76 Collating Prints 3 79 Page Order Collate 3 84 Same Page Group 3 87 Page Order Staple 3 90 Two Sided Printing 3 95 1 to 2 Sided 3 96 Scanning Two Sided Originals 3 98 Changing Colour Modes 3 100...

Page 6: ...ty Adjustment 4 55 Remove Background 4 56 Adjusting the Contrast Sharpness 4 58 Composing Images 4 60 Embedding Hidden Text in the Background 4 62 Page and Copy Set Numbering 4 68 Page Numbering 4 70 Copy Set Numbering 4 75 Printing a Watermark and Date 4 77 Watermark Printing 4 79 Date Printing 4 82 Combining Multiple Batches of Originals with Different Copy Settings 4 84 Storing Scanned Original...

Page 7: ...ty Adjustment 4 144 Remove Background 4 145 Prevent Bleeding 4 147 Adjusting the Contrast Sharpness 4 149 Composing Images 4 151 Embedding Hidden Text in the Background 4 153 Page and Copy Set Numbering 4 159 Page Numbering 4 161 Copy Set Numbering 4 165 Printing a Watermark and Date 4 167 Watermark Printing 4 169 Date Printing 4 172 Memory Features Recalling Previous Copy Jobs 5 2 Memory Keys 5 4...

Page 8: ...vided Data RX Inbox 6 9 Erasing Divided Data 6 10 Confidential Fax Inboxes 6 11 Receiving Confidential Documents 6 13 Printing a Document in the Confidential Fax Inbox 6 14 Sending a Document 6 15 Using the Express Copy Basic Features Screen Switching to the Express Copy Basic Features Screen 7 2 Various Features of the Express Copy Basic Features Screen 7 3 Operating the Express Copy Basic Featur...

Page 9: ...ame Page Group 7 31 Collating Pages and Stapling Staple 7 34 Setting Standard Keys 7 37 Interrupting the Current Job to Make Priority Copies Interrupt Mode 7 39 Sample Set 7 40 Recalling a Previous Copy Setting Recall 7 42 Registering Frequently Used Copy Settings in Memory Mode Memory 7 44 Storing Copy Settings 7 45 Registering a Memory Key Name 7 47 Recalling a Copy Mode 7 48 Erasing a Copy Mode...

Page 10: ...ackground 7 85 Making Copies by the Original Image Repeated Image Repeat 7 87 Erasing Shadows and Frame Lines from Copies Frame Erase 7 89 Making Copies by Erasing the Frame around the Original Original Frame Erase 7 90 Making Copies by Erasing the Book Frame Book Frame Erase 7 91 Making Copies by Erasing Binding Holes Binding Erase 7 92 Making Copies with Sheets of Paper Interleaved between Trans...

Page 11: ...ng the Current Standard Settings 8 17 Storing New Standard Settings 8 18 Initializing Standard Settings 8 19 Specifying the Remote Copy Printer Settings 8 20 Registering a Remote Copy Printer 8 21 Confirming a Remote Device 8 23 Deleting a Remote Device 8 24 Setting the Remote Device Transmission Timeout 8 25 Restoring the Default Copy Settings 8 26 What Are Additional Functions 8 27 Customizing M...

Page 12: ...Appendix Combination of Functions Chart 9 2 Combination of Functions Chart 9 8 Scan Function 9 9 Print Function 9 11 ...

Page 13: ...chapter 1 Introduction to the Copy Functions ...

Page 14: ...35 iR3235N iR3225 iR3225N Overview of the iR3245 iR3245N iR3235 iR3235N iR3225 iR3225N Most operations of this machine are done from the touch panel display To use the Copy functions press the appropriate key in accordance with the messages displayed on the touch panel display ...

Page 15: ...s on the touch panel display This machine also includes an Express Copy function The Express Copy function is useful for advanced users as it allows you to set the various copying modes with fewer steps than the Regular Copy function The following screens are examples of the Basic Features screen for the copying function You can press Copy or Express Copy to switch the Copy Basic Features screen ...

Page 16: ...you can set to display only the Regular Copy function key or Express Copy function key See the Reference Guide By default the screen that is displayed when you turn ON the main power or after the Auto Clear mode initiates is the Regular Copy Basic Features screen After changing the copy settings even if you switch to the Express Copy Basic Features screen from the Regular Copy Basic Features scree...

Page 17: ... or enlarge the copy size 3 Finishing Press to select the Collate Group or Staple mode 4 2 Sided Press to make 1 2 Sided 2 2 Sided 2 1 Sided or Book 2 Sided copies 5 Interrupt Press to interrupt a copy job to make priority copies 6 Select Output Device Press to select the printing destination for remote and cascade copying 7 Paper Select Press to select the paper size type and the paper source 8 C...

Page 18: ...s screen This screen is divided into two screens Pressing or displays the next or previous screen All special copy modes are displayed here In some cases when a mode is selected a more detailed screen for the selected mode appears To close the Special Features screen and return to the Regular Copy Basic Features screen press Done Pressing after selecting a mode displays the Help screen containing ...

Page 19: ...gether This is convenient when you cannot place all of the originals that you want to copy at one time 7 Shift Press to shift the position of the original image on the copy sheet 8 Image Combination Press to automatically reduce two four or eight originals to fit onto a one sided or two sided copy sheet 9 Margin Press to create margins along the sides of a copy sheet 10 Job Done Notice Press to ha...

Page 20: ...or recall copy modes 5 Recall Press to recall previously set copy modes 6 Sharpness Press to sharpen or soften the image of the original on the copy 7 Image Qual Adjustment Press to make fine adjustments to the image quality on copies 8 Watermark Print Date Press to include the watermark and date on copies 9 Pg Copy Set Numbering Press to include page and copy set numbers on copies 10 Store In Use...

Page 21: ...aracters from the touch panel display See the Reference Guide If you are using a login service log in and log out using the procedure for the login service you are using before and after operating the machine If you are using Department ID Management with the optional Card Reader C1 see the Reference Guide If you are using Department ID Management see the Reference Guide If you are performing user...

Page 22: ...structions on placing your originals see the Reference Guide If Auto Collate in Copy Settings from the Additional Functions screen is set to On the Collate or the Offset Collate mode is automatically set when you place your originals in the feeder See Auto Collate p 8 14 3 Gently close the feeder platen cover ...

Page 23: ... size you want press Paper Select select the copy paper size See Paper Selection p 1 24 4 Specify the desired copy modes on the Copy Basic Features screen On the Regular Copy Basic Features screen you can select the paper size and type copy exposure original type copy ratio 2 sided mode Finishing mode and output device 5 Set the desired copy modes on the Special Features screen ...

Page 24: ...ey to set the mode The Special Features screen is divided into two screens Press or to display the desired mode 6 Press to enter the desired copy quantity 1 to 999 If you make a mistake when entering values press enter the correct value The copy quantity appears on the right side of the Copy Basic Features screen ...

Page 25: ...When scanning is complete press Done Copying starts You cannot change copy mode settings such as the copy quantity and paper size while the machine is copying If there is a current job the machine scans the original and waits to print it Printing starts when the current job is complete 8 If you want to stop interrupt or copy another original during a copy job follow the instructions below If you w...

Page 26: ...can also cancel a copy job from the System Monitor screen See Cancelling a Copy Job p 1 31 If you want to interrupt a copy job To interrupt a copy job when you need to make priority copies press Interrupt For instructions on interrupting a copy job see Interrupt Mode p 1 48 If you want to start copying the next original while a previous original is printing ...

Page 27: ...tion to the Copy Functions Flow of Copy Operations 1 15 Press Done place your originals press For instructions on reserving a copy job see Reserved Copying p 1 36 9 When copying is complete remove your originals ...

Page 28: ...te copying or simultaneously cascade copying You can select the copy settings before selecting an output device or select the output device before selecting the copy settings Making the Copy Settings before Selecting an Output Device If you set the copy mode before selecting a printing destination only the remote copy printer supporting the selected copy mode can be selected as the printing destin...

Page 29: ...put device used for remote copying it must be stored in Register Remote Device in Copy Settings from the Additional Functions screen See Specifying the Remote Copy Printer Settings p 8 20 For cascade copying the Paper Select screen of this machine is displayed Select the paper drawer on the machine that is loaded with the same paper size as the remote copy printers To copy the original on this mac...

Page 30: ...lecting a remote copying device You can select only a remote copy printer that supports the selected copy settings 1 Place your originals set the desired copy modes press Select Output Device This machine appears at the top of the Select Output Device list 2 Select the output device press Done If you want to perform Cascade Copy If you want to perform Cascade Copy ...

Page 31: ...he selected copy settings The printers that do not support the chosen settings are shown but are grayed out Also even if the remote copy printer supports the Copy mode if you select settings other than Collate and Group you can select only a remote copy printer equipped with the same finisher as this machine If Error Recovery for the Cascade Copy mode is set to On the remaining copy job is not pro...

Page 32: ...hen using the Copy Set Numbering mode If Error Recovery for the Cascade Copy mode is set to On a machine in which an error occurs cannot resume the remaining copy job even after the error has been resolved if the copy job has already been reassigned It is impossible to choose two different machines other than this machine for the Cascade Copy mode You must include this machine as one of the output...

Page 33: ...settings The available copy settings will include only those settings supported by the machinesyou have selected 1 Place your originals press Select Output Device This machine appears at the top of the Select Output Device list 2 Select the output device press Done If you want to perform Cascade Copy If you want to view the detailed information of the selected destination If you want to perform Ca...

Page 34: ...s machine or the remote copy printer the remaining copy jobs are not assigned to the machine which is operating normally If you want to view the detailed information of the selected destination Press Details check the details press Done Error Recovery is performed only if the Finishing mode is set If Error Recovery for the Cascade Copy mode is set to On the remaining copy job is not processed in t...

Page 35: ...annot resume the remaining copy job even after the error has been resolved if the copy job has already been reassigned You cannot select two different machines other than this machine for the Cascade Copy mode You must include this machine as one of the output devices 3 From the Copy Basic Features screen set the desired copy modes In the Remote Copy mode only those copy settings supported by the ...

Page 36: ...the periphery of the original image may be cut off slightly on the copy If you select the Entire Image mode the copied image is automatically reduced slightly based on the copy paper size and the image size As a result the entire original image is reproduced on the copy without being cut off See Entire Image p 3 15 If you select Free Size Envelope Tracing Paper Transparency or Labels you cannot sp...

Page 37: ...to automatically select the copy paper size To manually select the copy paper size and type To copy on standard size paper loaded in the stack bypass To copy on nonstandard size paper loaded in the stack bypass To copy on envelope loaded in the stack bypass To set the machine to automatically select the copy paper size ...

Page 38: ...you cannot make copies on paper loaded in that paper source in the Automatic Paper Selection mode See the Reference Guide To manually select the copy paper size and type Select the desired paper size The paper sizes types are indicated by icons on the touch panel display in the order in which they are loaded in the paper drawers Icons indicating the type of paper loaded in each paper drawer can be...

Page 39: ...he stack bypass Press Stack Bypass If you want to select the stack bypass when a paper size type is already selected for the current or reserved job press Stack Bypass Settings to specify the desired paper size type Select the desired paper size press Next To select an inch paper size press Inch size ...

Page 40: ...er type from the list press OK If you are copying onto the back side of a previously printed sheet press 2nd Side of 2 Sided Page Transparency can be selected only if A4 is selected as the paper size You can register paper types that are not displayed on the detailed settings list in Selecting the Paper Type For more information on storing the paper type see the Reference Guide ...

Page 41: ...o the back side of a previously printed sheet press 2nd Side of 2 Sided Page If you select a nonstandard size paper the Auto Zoom Entire Image Auto XY Zoom Finishing 1 2 Sided 2 2 Sided Book 2 Sided 2 Page Separation Cover Sheet Insertion Image Combination Booklet Transparency Interleaving Shift Image Repeat Form Composition Pg Copy Set Numbering Watermark Print Date Secure Watermark Job Block Com...

Page 42: ... use envelopes that have glue attached to their flaps as the glue may melt due to the heat and pressure of the fixing unit If you select Envelope the Finishing 1 2 Sided 2 2 Sided Book 2 Sided 2 Page Separation Cover Sheet Insertion Booklet Transparency Interleaving Image Combination Form Composition or Job Block Combination mode cannot be specified Press OK 2 Press Done ...

Page 43: ...1 Introduction to the Copy Functions Cancelling a Copy Job 1 31 Cancelling a Copy Job ...

Page 44: ...anel Display Using the Touch Panel Display 1 Press Cancel on the pop up screen that appears while the machine is scanning printing or waiting to print The copy job is cancelled If you cancel a copy job during scanning be sure to remove the original for that job ...

Page 45: ...g printing 2 Select the copy job that you want to cancel press Cancel You cannot select multiple jobs and cancel them all at once Select and cancel one job at a time The copy job is cancelled 3 Press Resume Copying Copying resumes When you press while copying in the Store In User Inbox mode and if the Store In User Inbox Copy upon Storing mode is not set the job is not paused but cancelled ...

Page 46: ...1 Introduction to the Copy Functions 1 34 Using the System Monitor Screen Using the System Monitor Screen 1 Press System Monitor 2 Press Copy ...

Page 47: ... that you want to cancel press Cancel You cannot select multiple jobs and cancel them all at once Select and cancel one job at a time 4 Press Yes The copy job is cancelled The cancelled job is displayed as NG No Good on the Log screen 5 Press Done The display returns to the Regular Copy Basic Features screen ...

Page 48: ...s printing or waiting to process a job Remark You can reserve up to 10 copy jobs including the current job Interrupt copy jobs are not included in this count You can set different copy modes and paper sources including the stack bypass for each reserved job See Using the Stack Bypass p 1 40 To cancel a previously set copy mode press ...

Page 49: ...he message Reservation copies can be made appears on the machine when it is able to process reserved copying Remark You can specify reserved copying while the machine is in the waiting state in the following cases Between the time that the machine is turned ON and when it is ready to copy After a paper jam is cleared After a cover on the main unit or an optional unit such as a finisher is opened a...

Page 50: ...el display is from a function other than the Copy function press Done Copy to display the Regular Copy Basic Features screen 2 Place your originals set the desired copy modes and paper source 3 Press If you specify a reserved copy job while the machine is printing copying of the new job automatically begins when the current job is complete If the following screen is displayed ...

Page 51: ...1 Introduction to the Copy Functions Reserving Copy Jobs 1 39 press OK try reserving the job again after the current job is complete ...

Page 52: ...rom the stack bypass for a reserved job Remark When printing on special types of paper such as heavy paper or transparencies be sure to correctly set the paper type especially if you are using heavy paper If the type of paper is not set correctly it could adversely affect the quality of the image Moreover the fixing unit may become dirty or the paper could jam and a service repair may be needed If...

Page 53: ...uch panel display is from a function other than the Copy function press Done Copy to display the Regular Copy Basic Features screen 2 Place your originals set the desired copy modes press Paper Select Stack Bypass Settings Normally when reserved copying is not being set the Stack Bypass Settings screen is automatically displayed when paper is loaded into the stack bypass ...

Page 54: ...n If you select Free Size Envelope Tracing Paper Transparency or Labels you cannot specify any Finishing modes Collate Group or Staple If Stack Bypass Standard Settings in Common Settings from the Additional Functions screen is set to On and the paper size type have been stored the selected paper size type are displayed on the screen See the Reference Guide If you want to select a standard paper s...

Page 55: ...per Type For more information on storing the paper type see the Reference Guide If you want to select a nonstandard paper size Press Free Size Next Select the desired paper type press OK If the desired paper type is not displayed press Detailed Settings select the paper type from the list press OK If you are copying onto the back side of a previously printed sheet press 2nd Side of 2 Sided Page If...

Page 56: ...ess 6 When it is time for the reserved copy job to be printed load the specified paper into the stack bypass The specified paper size type is displayed on the screen when it is time for the reserved copy job to be printed Make sure to load the same paper size and type selected in step 3 into the stack bypass Printing does not start if paper of a different size or type is loaded 7 Select the desire...

Page 57: ...ize stored in Stack Bypass Standard Settings or set Stack Bypass Standard Settings to Off in Common Settings from the Additional Functions screen See the Reference Guide Set the paper size to the same size as the paper loaded in the stack bypass If you want to select a standard paper size If you want to select a nonstandard paper size If you want to select an envelope size ...

Page 58: ... the paper type from the list press OK If you are copying onto the back side of a previously printed sheet press 2nd Side of 2 Sided Page If you want to select a nonstandard paper size Press Free Size Next Select the desired paper type press OK If the desired paper type is not displayed press Detailed Settings select the paper type from the list press OK If you are copying onto the back side of a ...

Page 59: ...ypass 1 47 Select the desired envelope type press OK If the envelope type is not set correctly a paper jam will occur Do not use envelopes that have glue attached to their flaps as the glue may melt due to the heat and pressure of the fixing unit Press OK ...

Page 60: ...u can make interrupt copies whenever the machine is ready to scan To cancel the Interrupt mode press Interrupt To cancel previously set copy modes press The Interrupt mode itself is not cancelled 1 Press Interrupt If you want to make copies after changing the Department ID while Department ID Management is enabled press enter the Department ID and password using See the Reference Guide The current...

Page 61: ...Place your originals set the desired copy modes 3 Press 4 Once the originals are scanned remove them from the machine If you want to continue making interrupt copies wait until the current interrupt copy job is complete end of printing Then repeat steps 1 to 4 ...

Page 62: ...the Collate Offset Collate Rotate Collate Staple Cover Sheet Insertion Booklet or Transparency Interleaving mode Sample Set does not appear if the Group or Offset Group mode is set For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 2 The machine s counter counts the sample set as a copy 1 Place your originals set the desired copy m...

Page 63: ...cessary settings press Done To enter the number of copies use and to clear your entry To change the exposure press or See Manual Exposure Adjustment p 3 3 To change the paper size press Paper Select See Paper Selection p 1 24 To collate the copies press Finishing See Collating Copies p 3 28 To set a margin for binding press Margin See Margin Mode p 4 30 To embed hidden text in the background press...

Page 64: ...1 52 Sample Set If you print one sample set and then change the settings the machine will print from the first set with the new settings If you want to check the changes that you have made press Sample Set repeat the procedure from step 2 ...

Page 65: ...hange or cancel selected copy modes 1 Press Setting Confirmation 2 Check the settings If the desired modes are set skip to step 4 Otherwise press the key of the copy mode to be changed or cancelled A right triangle on a copy mode setting key indicates that more setting screens are available by pressing the key 3 Change or cancel the selected copy mode To change a copy mode To cancel a copy mode ...

Page 66: ...y Functions 1 54 Confirming Changing Cancelling Selected Settings To change a copy mode Perform the same steps used for setting the mode Change the setting as you desire press OK To cancel a copy mode Press Cancel 4 Press Done ...

Page 67: ...chapter 2 Introduction to the Mail Box Functions ...

Page 68: ...2 Introduction to the Mail Box Functions 2 2 Various Mail Box Functions Various Mail Box Functions ...

Page 69: ... store the image data which is scanned by this machine and the data sent from a personal computer as if storing documents in binders The documents data stored in an inbox can be kept confidential by setting a password and printed at any time with your desired print setting Also if you select the Merge Documents mode you can print multiple documents as one document ...

Page 70: ...2 Introduction to the Mail Box Functions 2 4 Various Mail Box Functions ...

Page 71: ... inboxes When a total of about 8 000 pages of documents have been stored in all of the inboxes It is recommended that you delete unwanted documents or image data from your inbox to make space for storing new documents Inbox Selection Screen The screen below which appears when you select Mail Box is called the Inbox Selection screen There are three types of inboxes User Inboxes the Memory RX Inbox ...

Page 72: ...Received Fax I Fax documents in the memory of the machine are stored in the Memory RX Inbox or Divided Data RX Inbox The stored documents can be printed or sent to computers at anytime using the desired settings 3 Confidential Fax Inbox If a document received through Fax I Fax matches the specified forwarding conditions it is stored in a Confidential Fax Inbox The stored documents can be printed a...

Page 73: ...n the type of inbox selected An icon indicating the conditions with which each document was scanned or saved is displayed Following icons are displayed in the User Inboxes Document scanned and saved from the Scan screen Document saved from the Send screen when the optional Color Universal Send Kit is activated or if the optional Super G3 FAX Board is installed Document sent from a computer Documen...

Page 74: ...e selected document 3 Move Duplicate Press to move or duplicate documents to another User Inbox 4 Scan Press to scan an original and store it in the selected inbox 5 Document Name Date Time Press to sort the displayed documents when there are two or more documents stored in a user inbox 6 Details Press to check the details of a document stored in an inbox 7 Erase Press to erase a document stored i...

Page 75: ... Lock mode On or Off for the Memory RX Inbox in order to receive faxes in memory Document Editing Screen When you press Edit Menu on the Document Selection screen the screen below appears which is called the Document Editing screen Use this screen to edit a document in a User Inbox 1 View Page Press to view the contents of the selected document 2 Page Erase Press to erase certain pages from a docu...

Page 76: ...Pr Settings Press to change the print settings 2 Erase Doc After Print Press to have a document automatically deleted after it is printed 3 Change The Copies Press to set the number of prints when multiple documents are selected This key is displayed only when multiple documents are selected 4 Start Print Press to start printing Change Print Settings Screen The screen below which appears when you ...

Page 77: ...t Press to have a document automatically deleted after it is printed 7 Merge Documents Press to merge and print multiple documents as one document This key is displayed only when multiple documents are selected 8 Special Features Press to select and use the Special Features modes available for printing 9 Initial Settings Press to cancel all settings and restore the machine to Standard Local Print ...

Page 78: ...e or enlarge the scanning size of the original 4 2 Sided Original Press if you are scanning a two sided original 5 Document Name Press to assign the document a name 6 Document Size Select Press to set the size of the original that you are going to scan 7 Scan Exposure Press or to manually control the scan exposure Press A to select or cancel the automatic exposure control 8 Original Type Drop Down...

Page 79: ...ver 3 Details Press to check or change the destination selected in the destination list 4 Erase Press to delete the destination selected in the destination list 5 Cc Bcc Press to specify addresses destinations for the Cc and Bcc addresses when sending an e mail 6 Delete After Sending Press to have the document automatically deleted after sending is complete 7 File Format Press to select the file f...

Page 80: ...oduction to the Mail Box Functions 2 14 Various Mail Box Functions 11 Reg Press to register new destinations in the Address Book or one touch buttons from the Send screen 12 Start Send Press to start sending ...

Page 81: ... panel power See the Reference Guide Entering characters from the touch panel display See the Reference Guide If you are using a login service log in and log out using the procedure for the login service you are using before and after operating the machine If you are using Department ID Management with the optional Card Reader C1 see the Reference Guide If you are using Department ID Management se...

Page 82: ...on storing documents in the Memory RX Inbox and Confidential Fax Inboxes see Memory RX Inbox p 6 3 and Receiving Confidential Documents p 6 13 To scan in colour it is necessary to install the optional System Upgrade RAM to expand the memory capacity of the machine If the machine is used as a network printer you can store data directly into an inbox from a computer To cancel all settings press Init...

Page 83: ...g numeric keys make sure to enter a two digit number press OK If you make a mistake when entering the User Inbox number press enter the correct number If a document is stored in an inbox that inbox is displayed with the documents icon If an inbox is set with a password a locked icon is displayed next to the icon of that inbox If you make a mistake when selecting an inbox press Done select the corr...

Page 84: ... numeric keys appears enter the password using numeric keys press OK Enter the password set for the selected User Inbox See Setting Storing a User Inbox p 8 31 If a password is not set for the selected User Inbox this step is not necessary 4 Place your originals For instructions on placing originals see the Reference Guide ...

Page 85: ...and White mode under the following conditions To avoid this set the colour mode to Full Color See Changing Colour Modes p 3 100 If the originals contain a few colour sections If the colour sections are located on the left side within 10 mm from the left edge of the originals when loading the originals in the feeder If the colour sections of the originals are close to black If the originals contain...

Page 86: ...ing originals similar to the Copy function To specify a document name To specify a document size To specify a document name Press Document Name enter a name for the document press OK If you scan a document without giving it a name the machine automatically assigns the document a name using the year month day and time the document was scanned For example if a document is created at 1 35 PM 41 secon...

Page 87: ... mode You cannot select Auto when scanning the following types of originals Specify the size of the document manually Nonstandard size originals Highly transparent originals such as transparencies Originals with an extremely dark background A6R or smaller originals A5 or A5R originals that are placed on the platen glass To select an inch paper size press Inch size 7 Press If the following screen i...

Page 88: ...ected inbox You cannot change settings such as the document size or the scanning ratio while the machine is scanning The stored data is deleted after three days default setting This setting can be changed to any time period between 1 hour and 30 days Also data can be stored indefinitely if the time period is set to 0 Off See Setting Storing a User Inbox p 8 31 If you want to cancel scanning press ...

Page 89: ...2 Introduction to the Mail Box Functions Storing Originals into an Inbox 2 23 8 When scanning is complete remove your originals ...

Page 90: ...x beforehand See Moving Duplicating a Document p 2 71 If you do not change the print settings when printing out documents stored in inboxes from a computer or using the Store In User Inbox mode of the Copy function documents sent from computers are printed with the settings set at the computers and the documents scanned into memory are printed with Standard Local Print Settings See the Reference G...

Page 91: ...yed press or If you enter the User Inbox number using numeric keys make sure to enter a two digit number press OK If you make a mistake when entering the User Inbox number press enter the correct number If a document is stored in an inbox that inbox is displayed with the documents icon If an inbox is set with a password a locked icon is displayed next to the icon of that inbox ...

Page 92: ...he password using the numeric keys appears enter the password using numeric keys press OK Enter the password set for the selected User Inbox See Setting Storing a User Inbox p 8 31 If a password is not set for the selected User Inbox this step is not necessary 4 Select the document that you want to print press Print If there are seven or more stored documents press or to display the other ...

Page 93: ...here are two or more documents stored in a user inbox you can press Document Name or Date Time to sort the list of documents When you close the user inbox after sorting the documents the documents will be unsorted the next time you open the user inbox If a document is stored in the user inbox from a computer or if you delete a document from the user inbox after sorting the documents the updated li...

Page 94: ...riginal Settings the settings for documents stored in inboxes from a computer or using the Store In User Inbox mode of the Copy function are returned to the settings specified at the computer and the settings for documents scanned and recorded at the machine are returned to Standard Local Print Settings See the Reference Guide You can set paper selection 2 Sided printing finishing and special feat...

Page 95: ...mple of the document press Sample Print See Sample Print p 2 58 If you want to store the print settings for documents press Store Pr Settings See Storing Print Settings p 2 61 If you want to automatically delete the selected document after it is printed press Erase Doc After Print If there is a current or reserved print job the machine will start printing your document after that job is complete ...

Page 96: ...nals and the actual print size you can try to eliminate this error by making a Zoom Fine Adjustment in Adjustment Cleaning from the Additional Functions screen See the Reference Guide You can change the print density or cancel printing while the machine is printing To cancel printing press Cancel You cannot cancel printing by pressing To reserve the next print job press Done select the inbox conta...

Page 97: ...et correctly it could adversely affect the quality of the image Moreover the fixing unit may become dirty or the paper could jam and a service repair may be needed For information on paper types see the Reference Guide 1 Select the desired User Inbox number and the document to print press Print Change Pr Settings Paper Select If you press Original Settings the settings for documents stored in inbo...

Page 98: ...tack Bypass Standard Settings in Common Settings from the Additional Functions screen is set to On and the paper size type have been stored the selected paper size type are displayed on the screen See the Reference Guide If you want to set the machine to automatically select a paper size If you want to select a paper size manually If you want to select a standard paper size If you want to select a...

Page 99: ...e machine beforehand See the Reference Guide indicates that the paper is set vertically and indicates that the paper is set horizontally The suffix R such as in A4R used in paper size designations indicates that the paper is loaded in a paper drawer or the stack bypass horizontally If you want to select a standard paper size Press Stack Bypass If you want to select the stack bypass when a paper si...

Page 100: ...aper type from the list press OK If you are printing on the back side of a previously printed sheet press 2nd Side of 2 Sided Page Transparency can be selected only if A4 is selected as the paper size You can register paper types that are not displayed on the detailed settings list in Selecting the Paper Type For more information on storing the paper type see the Reference Guide ...

Page 101: ... Finishing 2 Sided Printing Booklet Cover Sheet Insertion Cover Job Separator Form Composition Pg Copy Set Numbering Secure Watermark or Watermark Print Date mode cannot be specified To print on envelope loaded in the stack bypass Press Stack Bypass If you want to select the stack bypass when a paper size type is already selected for current or reserved job press Stack Bypass Settings to specify t...

Page 102: ...2 Introduction to the Mail Box Functions 2 36 Paper Selection Press OK 3 Press Done 4 Press Start Print ...

Page 103: ...ing a Job You can cancel the scanning of a document to be stored in an inbox from the touch panel display or by pressing on the control panel However the printing of a document stored in an inbox can only be cancelled from the touch panel display and System Monitor screen ...

Page 104: ...2 Introduction to the Mail Box Functions 2 38 While Scanning While Scanning ...

Page 105: ...n to the Mail Box Functions Using the Touch Panel Display 2 39 Using the Touch Panel Display 1 Press Cancel on the pop up screen that appears while the machine is scanning The job is cancelled 2 Remove the original ...

Page 106: ...ntroduction to the Mail Box Functions 2 40 Using the Stop Key Using the Stop Key 1 Press 2 A screen appears asking for your confirmation to cancel a job press Yes The job is cancelled 3 Remove the original ...

Page 107: ...2 Introduction to the Mail Box Functions While Printing 2 41 While Printing ...

Page 108: ...Introduction to the Mail Box Functions 2 42 Using the Touch Panel Display Using the Touch Panel Display 1 Press Cancel on the pop up screen that appears while the machine is printing The job is cancelled ...

Page 109: ...2 Introduction to the Mail Box Functions Using the System Monitor Screen 2 43 Using the System Monitor Screen 1 Press System Monitor 2 Press Print ...

Page 110: ...rint job that you want to cancel press Cancel You cannot select multiple jobs and cancel them all at once Select and cancel one job at a time 4 Press Yes The print job is cancelled The cancelled job is displayed as NG No Good on the Log screen 5 Press Done The display returns to the Inbox Selection screen ...

Page 111: ... to scan originals even while it is printing or waiting to process a job Remark You can specify up to 32 documents to be reserved including the current job You can set different modes and paper sources including the stack bypass for each reserved job A User Inbox is used as an example in this section ...

Page 112: ...If the screen displayed on the touch panel display is from a function other than the Mail Box function press Done Mail Box to display the Inbox Selection screen In the above example User Inbox 00 has three documents stored in it already 2 Place your originals specify the desired scan modes press You can assign a document name before scanning or you can change the time coded assigned name after you...

Page 113: ...automatically begins when the machine is ready Remark You can specify reserved printing while the machine is in the waiting state in the following cases Between the time that the machine is turned ON and when it is ready to print After a paper jam is cleared After a cover on the main unit or an optional unit such as a finisher is opened and closed While the Machine Is Printing You can specify prin...

Page 114: ...ne on the pop up screen that appears while the machine is printing If the screen displayed on the touch panel display is from a function other than the Mail Box function press Done Mail Box to display the Inbox Selection screen 2 Select the desired User Inbox number and document to print press Print ...

Page 115: ...print settings If you want to print without changing any settings Press Start Print If you want to change the print settings Press Change Pr Settings specify the desired print settings press Start Print If you select 33 or more documents to print at one time the screen below is displayed To print out the first 32 documents that you selected press Yes Press No if you want to ...

Page 116: ...splayed Press OK try reserving the job again after the current job is complete You cannot change print settings or make sample prints when printing documents stored in the Memory RX Inbox or Confidential Fax Inboxes To make a sample print press Sample Print See Sample Print p 2 58 If you want to automatically delete a document after it is printed press Erase Doc After Print ...

Page 117: ...er type especially if you are using heavy paper If the type of paper is not set correctly it could adversely affect the quality of the image Moreover the fixing unit may become dirty or the paper could jam and a service repair may be needed If Stack Bypass Standard Settings in Common Settings from the Additional Functions screen is set to On reserved printing can be performed only for the register...

Page 118: ...inishing modes Collate Group or Staple If Stack Bypass Standard Settings in Common Settings from the Additional Functions screen is set to On and the paper size type have been stored the selected paper size type are displayed on the screen See the Reference Guide If you want to select a standard paper size If you want to select a nonstandard paper size If you want to select an envelope size If you...

Page 119: ...Paper Type For more information on storing the paper type see the Reference Guide If you want to select a nonstandard paper size Press Free Size Next Select the desired paper type press OK If the desired paper type is not displayed press Detailed Settings select the paper type from the list press OK If you are printing onto the back side of a previously printed sheet press 2nd Side of 2 Sided Page...

Page 120: ...s Done This completes the settings for reserving a print job using the stack bypass The subsequent steps show you how to start printing and load paper into the stack bypass 5 Press Start Print 6 When it is time for the reserved print job to be printed load the specified paper into the stack bypass The specified paper size type is displayed on the screen when it is time for the reserved print job t...

Page 121: ...owing screen is displayed adjust the width of the slide guides to match the paper size stored in Stack Bypass Standard Settings or set Stack Bypass Standard Settings to Off in Common Settings from the Additional Functions screen See the Reference Guide Set the paper size to the same size as the paper loaded in the stack bypass If you want to select a standard paper size If you want to select a non...

Page 122: ...iled Settings select the paper type from the list press OK If you are printing onto the back side of a previously printed sheet press 2nd Side of 2 Sided Page If you want to select a nonstandard paper size Press Free Size Next Select the paper type press OK If the desired paper type is not displayed press Detailed Settings select the paper type from the list press OK If you are printing onto the b...

Page 123: ...Stack Bypass 2 57 Select the desired envelope type press OK If the envelope type is not set correctly a paper jam will occur Do not use envelopes that have glue attached to their flaps as the glue may melt due to the heat and pressure of the fixing unit ...

Page 124: ... print of documents stored in the Memory RX Inbox or Confidential Fax Inboxes When you select more than one document Sample Print appears only if you select Merge Documents and set the Collate Offset Collate Rotate Collate Staple Cover Job Separator Cover Sheet Insertion or Booklet mode Sample Print does not appear if the Group or Offset Group mode is set 1 Select the desired User Inbox number and...

Page 125: ...y the page numbers of the output Note that the page numbers of the output may be different from those of the stored document If you select Specified Pages the Staple Hole Punch or Booklet mode cannot be set You cannot change All Pages to Specified Pages or vice versa after the sample print is output If you select Specified Pages you cannot change the specified pages after the sample print is outpu...

Page 126: ...er the number of prints use numeric keys and to clear your entry To change the paper size press Paper Select See Paper Selection p 2 31 To collate the prints press Finishing See Collating Prints p 3 79 To make two sided prints press 2 Sided Printing See Two Sided Printing p 3 95 To change the Special Features mode settings press Special Features If you want to check the changes that you have made ...

Page 127: ...if the power is turned OFF You can store the following print settings and modes the number of printouts paper select 2 Sided Printing Finishing Cover Sheet Insertion Booklet and Margin If Erase Document After Printing is set to On from the Standard Local Print Settings the selected documents are erased after the documents for which the print settings are stored are printed You can overwrite the st...

Page 128: ...rs asking for your confirmation to overwrite the previous settings Press Yes The document for which the print settings are stored is overwritten its name is changed to the current date and time and the document moves to the end of list For details of the document icons see Checking a Document s Detailed Information p 2 66 4 Press Done ...

Page 129: ... Documents Stored in an Inbox 2 63 Arranging Documents Stored in an Inbox From the Inbox Selection screen you can change the document s name check a document s detailed information move and duplicate a document and view the contents of the User Inboxes ...

Page 130: ...x or Confidential Fax Inboxes 1 Select the desired User Inbox number select the document whose name you want to change press Details If you select multiple documents and press Details only the details of the selected highlighted document are displayed 2 Press Change Document Name 3 Enter a new name for the document press OK You cannot press OK without entering a name for the document ...

Page 131: ...2 Introduction to the Mail Box Functions Changing the Name of a Document 2 65 4 Press Done repeatedly until the Inbox Selection screen appears ...

Page 132: ... 6 7 To select a document from the Confidential Fax Inbox refer to step 1 of Printing a Document in the Confidential Fax Inbox p 6 14 If you select multiple documents and press Details only the details of the selected highlighted document are displayed 2 Check the detailed information press Done repeatedly until the Inbox Selection screen appears To scan in colour it is necessary to install the op...

Page 133: ...nd documents with print settings are icons with print settings However if you perform Merge and Save or Document Insertion with these documents the icons for the newly created documents are icons without print settings Icon Document Type Color Black Without Print Settings Black and White With Print Settings Black and White Without Print Settings Color or Mixed With Print Settings Color or Mixed ...

Page 134: ...step 1 of Printing a Document in the Confidential Fax Inbox p 6 14 To select all of the documents up to 100 documents from the top in the User Inbox press Select All Max 100 doc If a document is already selected this key appears as Clear Selection instead To erase multiple documents in the Memory RX Inbox or in a Confidential Fax Inbox select and erase one document at a time You can cancel a selec...

Page 135: ...2 Introduction to the Mail Box Functions Erasing a Document 2 69 3 Press Done ...

Page 136: ...t to On when you press Other to select a paper source in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen See the Reference Guide The following information is printed The User Inbox number type of document document name paper size number of pages user name and date and time 1 Select the desired User Inbox number press Print List Even if you sort the list of st...

Page 137: ...he Memory RX Inbox or any Confidential Fax Inbox 1 Select the desired User Inbox number select the document that you want to move or duplicate press Move Duplicate To select all of the documents up to 100 documents from the top in the User Inbox press Select All Max 100 doc If a document is already selected this key appears as Clear Selection instead You can cancel a selection by selecting the doc...

Page 138: ...r duplication cannot be performed If the document cannot be moved or duplicated to the selected inbox it remains in the original User Inbox If an error occurs while multiple documents are being moved or duplicated the number of documents that are moved or duplicated successfully is displayed The name of the moved or duplicated document is the same as that of the original document If the control pa...

Page 139: ...iting Checking the Contents of a Document 2 73 Editing Checking the Contents of a Document You can edit or check documents in User Inboxes Remark You cannot edit a document which has been stored in the Memory RX Inbox or a Confidential Fax Inbox ...

Page 140: ... Checking an Image in a Document 1 Select the desired User Inbox number select the document whose contents you want to view press Edit Menu View Page If you press View Page while multiple documents are selected only the contents of the selected highlighted document are displayed ...

Page 141: ...nt 2 75 2 Press or to display the page that you want to check 3 Check the contents of the page press Done Press or to change the magnification of the displayed image Press or to move around the magnified image The position of the image shown in can be checked 4 Press Done ...

Page 142: ...new document Remark You cannot use the Merge and Save mode if the resolutions of the selected documents differ You can set the Merge and Save mode only for documents in the same inbox If there are 2 000 documents in all of the User Inboxes you cannot perform the Merge and Save mode 1 Select the desired User Inbox number select the documents to be merged in the order in which you want to merge them...

Page 143: ... that you cannot merge is displayed If you create a document without giving it a name the machine automatically assigns the document a name using the year month day and time the document was created For example if a document is created at 1 35 PM 41 seconds on January 15 2006 its name will be 20060115133541 If print settings have been stored for the selected documents the settings are not carried ...

Page 144: ... mode if the resolutions of the selected documents differ You can set the Document Insertion mode only for documents in the same User Inbox If there are 2 000 documents in all of the User Inboxes you cannot set the Document Insertion mode 1 Select the desired User Inbox number select the document into which you want to insert another document press Edit Menu Document Insertion If you select multip...

Page 145: ...g by pressing View Page See Checking an Image in a Document p 2 74 4 Press Doc Name after Insert enter the name of the document press OK Start If memory is insufficient while you are using the Document Insertion mode a message appears to inform you that you cannot insert the document If you create a document without giving it a name the machine automatically assigns the document a name using the y...

Page 146: ...2 Introduction to the Mail Box Functions 2 80 Inserting a Document into Another Document 5 Press Done ...

Page 147: ...t is erased 1 Select the desired User Inbox number select the document containing the pages you want to erase press Edit Menu Page Erase If you select multiple documents and press Page Erase the selected highlighted document becomes the document pages will be erased from 2 Press Erase Single Page or Erase Pages Consecutively specify the number s of the page s you want to erase If Erase Single Page...

Page 148: ...art of a Document If Erase Single Page is selected Select the page to be erased using and You can check image stored in the document you have selected by pressing View Page See Checking an Image in a Document p 2 74 If Erase Pages Consecutively is selected ...

Page 149: ...ocument 2 83 Press First Page and Last Page select the first and last pages to be erased using or You can check image stored in the document you have selected by pressing View Page See Checking an Image in a Document p 2 74 3 Press Start 4 Press Yes 5 Press Done ...

Page 150: ...2 Introduction to the Mail Box Functions 2 84 Erasing Part of a Document ...

Page 151: ...chapter 3 Basic Copying and Mail Box Features ...

Page 152: ...re and Original Type Settings Exposure and Original Type Settings Remark For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 2 You can change the exposure while the machine is printing ...

Page 153: ...l Exposure Adjustment You can manually adjust the exposure to the most appropriate level for the original 1 Place your originals press or Press to move the indicator to the left to make the exposure lighter or press to move it to the right to make the exposure darker 2 Press ...

Page 154: ...pness mode See Adjusting the Contrast Sharpness p 4 58 If you select the Text Text Photo or Photo mode the exposure can only be adjusted manually Automatic exposure adjustment cannot be used If the original is a transparency select the original type adjust the exposure to the most appropriate level for the original Text Mode This mode is best suited for making copies of text originals Blueprints o...

Page 155: ...ur originals press the original type drop down list select the original type Text Text Photo or Photo If Photo Mode in Copy Settings from the Additional Functions screen is set to On you can select Printed Image See Setting the Photo Mode for the Copying Function p 8 16 2 Press ...

Page 156: ...t This mode enables you to set the machine to automatically adjust the exposure to the level best suited to the quality of the original 1 Place your originals press A An automatic copy exposure adjustment may not work with transparencies In this case adjust the exposure manually by pressing or 2 Press ...

Page 157: ...t exposure while printing in the Secure Watermark mode 1 Press or on the screen that is displayed while the machine is Copying Press to move the indicator to the left to make the exposure lighter or press to move it to the right to make the exposure darker If the copy exposure has been changed on the Copy Basic Features screen adjusting the exposure during printing may not have any effect on the o...

Page 158: ...m Ratio You can set the machine to adjust the copy zoom ratio automatically or you can specify the copy zoom ratio manually Remark For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 2 To set the copy zoom ratio to 100 press 1 1 ...

Page 159: ...s placed on the platen glass If you are reducing A3 originals to A4 with Auto Orientation in Copy Settings from the Additional Functions screen set to Off load A4R paper in a paper drawer or the stack bypass Placing an original horizontally means setting the original with the longer side sideways See the Reference Guide Reduction The available preset copy zoom ratios for reducing originals are A3 ...

Page 160: ...3 Basic Copying and Mail Box Features 3 10 Preset Zoom 1 Place your originals press Copy Ratio The Paper Select setting must be set to Auto 2 Select the desired copy ratio press Done 3 Press ...

Page 161: ... originals by any copy ratio in 1 increments The available copy ratios are from 25 to 400 when the original is placed on the platen glass and from 25 to 200 when the original is placed in the feeder The same copy ratio is used for the horizontal X and vertical Y axes 1 Place your originals press Copy Ratio ...

Page 162: ...3 Basic Copying and Mail Box Features 3 12 Zoom by Percentage 2 Press or to set a copy ratio press Done 3 Press ...

Page 163: ...ies using the Auto setting on the Copy Ratio screen Use the preset Zoom or Zoom by Percentage mode instead To use the Auto setting on the Copy Zoom Ratio screen your originals must conform to one of the standard paper sizes A3 A4 A4R A5 A5R or A6R You can place A5R and A6R originals only into the feeder If you notice a difference between the automatic copy zoom ratio and the actual copy record siz...

Page 164: ...ou do not select a paper size the copy ratio is automatically set to match the size of paper loaded in paper drawer 1 3 Press If the original is placed on the platen glass the copy ratio automatically appears when the feeder platen cover is closed provided that the original size can be detected If the original is placed in the feeder the copy ratio appears when is pressed ...

Page 165: ...of 100 the periphery of the original image may be cut off slightly on the copy However if you set the Entire Image mode the image is slightly reduced so that the entire image is copied without being cut off Remark The reduction ratios when the Entire Image mode is specified are A3 98 1 A4 97 3 A5 96 2 To cancel this setting press Copy Ratio Entire Image 1 Place your originals press Copy Ratio ...

Page 166: ...3 Basic Copying and Mail Box Features 3 16 Entire Image 2 Press Entire Image Done 3 Press ...

Page 167: ...ass and from 25 to 200 when the original is placed in the feeder The following two Zoom Program modes are available Remark The specified sizes are converted into a copy zoom ratio by the machine using the formula below The result is rounded to the closest integer Copy zoom ratio copy record size original size 100 To cancel this setting press Copy Ratio Zoom Program Cancel For instructions on enter...

Page 168: ...and Copy Sizes Making Copies Scanning with Different XY Copy Zoom Ratios XY Zoom You can set different copy zoom ratios for the horizontal X and vertical Y axes Making Copies with the Same XY Copy Zoom Ratio Zoom p 3 19 Making Copies with Different XY Copy Zoom Ratios XY Zoom p 3 21 ...

Page 169: ...asic Copying and Mail Box Features Making Copies with the Same XY Copy Zoom Ratio Zoom 3 19 Making Copies with the Same XY Copy Zoom Ratio Zoom 1 Place your originals press Copy Ratio 2 Press Zoom Program ...

Page 170: ...er the width for the copy size as well and vice versa The machine automatically calculates the correct copy zoom ratio based on the values you entered however the original image may be cut off slightly depending on the paper size If the computation results in a copy ratio greater than 200 place your original on the platen glass If the computation results in a zoom ratio less than 25 or greater tha...

Page 171: ...Copying and Mail Box Features Making Copies with Different XY Copy Zoom Ratios XY Zoom 3 21 Making Copies with Different XY Copy Zoom Ratios XY Zoom 1 Place your originals press Copy Ratio 2 Press Zoom Program ...

Page 172: ...OK You can enter either the width or the length of the original size If you enter the width for the original size make sure to enter the width for the copy size as well and vice versa The machine automatically calculates the correct copy zoom ratio based on the values you entered however the original image may be cut off slightly depending on the paper size If the computation results in a copy rat...

Page 173: ...3 Basic Copying and Mail Box Features Making Copies with Different XY Copy Zoom Ratios XY Zoom 3 23 To specify the same copy ratio for both the horizontal X and vertical Y axes press Zoom 5 Press ...

Page 174: ...s placed in the feeder The following two XY Zoom modes are available Remark To cancel this setting press Copy Ratio XY Zoom Cancel Manually Specifying the Copy Zoom Ratio XY Zoom You can manually set different copy zoom ratios for the horizontal X and vertical Y axes expressed in percentages and in 1 increments Remark If you set the copy zoom ratio with the XY Zoom mode the image of the original m...

Page 175: ...Zoom mode select the paper size using the Manual Paper Selection mode If you do not select a paper size Paper Drawer 1 is automatically selected and the copy ratio is set to match the size of the paper loaded in that drawer If you set the copy ratio in the Auto XY Zoom mode Auto Orientation is not performed The Auto XY Zoom mode is available for the Copy function only If you notice a difference be...

Page 176: ... 3 26 Setting the X and Y Axes Independently 1 Place your originals press Copy Ratio 2 Press XY Zoom 3 Specify the desired copy ratios To manually specify the copy ratios XY Zoom To have the copy ratios automatically specified Auto XY Zoom ...

Page 177: ...zontal axis enter a value Press Y vertical axis enter a value Press OK To have the copy ratios automatically specified Auto XY Zoom Press Auto XY Zoom OK If you set Auto XY Zoom you have to select a paper size manually If you do not specify a paper size the copy ratio is set to match the size of the paper loaded in paper drawer 1 4 Press ...

Page 178: ...odes cannot be set if free size envelopes transparencies tracing paper or labels is selected For information for the optional finishers see the Reference Guide To cancel this setting press Finishing Cancel The table below shows all the finishing features that are available with each different optional unit and the paper sizes that can be used Available Unavailable Optional Unit Offset Rotate Stapl...

Page 179: ...ts Finisher AE1 and Puncher Unit L1 N1 P1 A3 A4 A4R A3 A4R 30 sheets A4 50 sheets A3 A4R 30 sheets A4 50 sheets A3 A4 A4R Saddle Finisher AE2 A3 A4 A4R A3 A4R 30 sheets A4 50 sheets A3 A4R 30 sheets A4 50 sheets A3 A4R 15 sheets Saddle Finisher AE2 and Puncher Unit L1 N1 P1 A3 A4 A4R A3 A4R 30 sheets A4 50 sheets A3 A4R 30 sheets A4 50 sheets A3 A4R 15 sheets A3 A4 A4R If the Collate Mode Is Set T...

Page 180: ...e Group Mode Is Set All copies of the same original page are grouped together The output is as follows If the Staple Mode Is Set The copies are automatically collated into sets arranged in page order and stapled The output is as follows If you select Corner Top Left ...

Page 181: ...n on stapling positions see the Reference Guide The accuracy of folds created in the Saddle Stitch mode may vary depending on the paper type and the number of sheets To use the Saddle Stitch mode the original stored document must already be in booklet form as shown in the illustration above See Booklet Mode p 4 12 If No Finishing Mode Is Set If the Collate Group and Staple modes are not set copies...

Page 182: ...put If the Rotate Mode Is Set If the copies are of the same size the sheets are automatically collated into sets arranged in page order and are output in alternating directions as follows If the Offset Mode Is Set The copies are slightly offset vertically in the output tray as follows You can also specify the number of copy sets to offset ...

Page 183: ...3 Basic Copying and Mail Box Features Collating Copies 3 33 Page Order Collate p 3 34 Same Page Group p 3 37 Page Order Staple p 3 40 ...

Page 184: ...Page Order Collate 1 Place your originals press Finishing If Auto Collate in Copy Settings from the Additional Functions screen is set to On the Collate or Offset Collate mode is automatically set when you place your originals in the feeder See Auto Collate p 8 14 ...

Page 185: ...3 Basic Copying and Mail Box Features Page Order Collate 3 35 2 Press Collate Page order If you want to make hole punches press Hole Punch If you select Rotate If you select Rotate ...

Page 186: ... horizontal and vertical directions The selected paper source must have Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen set to On See the Reference Guide When you have selected Automatic Paper Selection for the Rotate Mode make sure to select a paper size which can be rotated Otherwise output will not be rotated If there is no paper which can be rotated the o...

Page 187: ...Same Page Group 1 Place your originals press Finishing If Auto Collate in Copy Settings from the Additional Functions screen is set to On the Collate or Offset Collate mode is automatically set when you place your originals in the feeder See Auto Collate p 8 14 ...

Page 188: ...3 Basic Copying and Mail Box Features 3 38 Same Page Group 2 Press Group Same pages If you want to make hole punches press Hole Punch If you select Rotate If you select Rotate ...

Page 189: ...orizontal and vertical directions The selected paper source must have Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen set to On See the Reference Guide When you have selected Automatic Paper Selection for the Rotate Mode make sure to select a paper size which can be rotated Otherwise output will not be rotated If there is no paper which can be rotated the out...

Page 190: ...y affect the quality of the image Moreover the fixing unit may become dirty or the paper could jam and a service repair may be needed 1 Place your originals press Finishing If Auto Collate in Copy Settings from the Additional Functions screen is set to On the Collate or Offset Collate mode is automatically set when you place your originals in the feeder See Auto Collate p 8 14 2 Press Staple If yo...

Page 191: ...3 Basic Copying and Mail Box Features Page Order Staple 3 41 If the optional Finisher S1 is attached Press OK If the optional Finisher AE1 is attached Press Next ...

Page 192: ...3 Basic Copying and Mail Box Features 3 42 Page Order Staple Select the stapling type Corner or Double select the stapling position press OK If the optional Saddle Finisher AE2 is attached Press Next ...

Page 193: ...he stapling type Corner Double or Saddle Stitch If you want to select Corner or Double Press Corner or Double select the stapling position press OK If you want to select Saddle Stitch Press Saddle Stitch Next Select the paper source to use for the main document press OK ...

Page 194: ...ttings select the paper type press OK Press Next select whether to print on the cover press OK Make sure to use the same paper size for the cover and the main document If you select No for Select whether to print on covers Heavy can be selected Only 64 to 90 g m2 paper can be used for the main document and 64 to 128 g m2 paper can be used for the cover page If you are setting the paper for the cov...

Page 195: ...depending on the paper If you are copying in the 2 Sided mode align the top edge of the original with the back edge of the platen glass by the arrow in the top left corner or with the back edge of the feeder The 2 Sided mode you have selected is displayed above 2 Sided on the Regular Copy Basic Features screen or above 2 Sided Printing on the Change Pr Settings screen Paper used to make two sided ...

Page 196: ...d A5R horizontally If these originals are placed vertically the back side of the copy is printed upside down If there are an odd number of originals the back side of the last copy is left blank The machine s counter does not count the blank page as a copy If the 2 Sided mode is used with the Different Size Originals mode the copies of different size originals will be printed as one sided copies on...

Page 197: ...ation of two sided copies press Option select the type of two sided orientation press Done Details of each item are shown below Book Type The front and back sides of the copy will have the same top bottom orientation Calendar Type The front and back sides of the copy will have opposite top bottom orientations 3 Press OK 4 Press ...

Page 198: ...et Remark 2 2 Sided copying is available only if the optional Feeder DADF U1 is attached standard equipped for the iR3245N iR3235N iR3225N If you placed your originals on the platen glass follow the instructions displayed on the screen to scan each side of the originals 1 Place your originals press 2 Sided If Auto Collate in Copy Settings from the Additional Functions screen is set to On the Colla...

Page 199: ...pies press Done Original Book Type The front and back sides of the original have the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orientations Copy Book Type The front and back sides of the copy will have the same top bottom orientation Calendar Type The front and back sides of the copy will have opposite top bottom orientations 3 Pres...

Page 200: ...ing is available only if the optional Feeder DADF U1 is attached standard equipped for the iR3245N iR3235N iR3225N Make sure to place originals with a horizontal landscape orientation such as A4R and A5R horizontally If you want to place your two sided original on the platen glass use the Job Build mode in Special Features to execute 2 1 Sided copying See Job Build p 4 43 1 Place your originals in...

Page 201: ...your originals in the feeder See Auto Collate p 8 14 2 Press 2 1 Sided To set the orientation of the originals press Option select the orientation of the originals press Done Details of each item are shown below Book Type The front and back sides of the original have the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orientations 3 Press...

Page 202: ... from facing pages Front Back Two sided This setting makes two sided copies from the front and back sides of a page Remark Only A4 paper can be used for Book 2 Sided copying If you select Front Back 2 Sided the front side of the first two sided page and the back side of the last two sided page are left blank The machine s counter does not count the blank pages as copies Place your original on the ...

Page 203: ...ith the back edge of the platen glass by the arrow in the top left corner 2 Press Book 2 Sided Next 3 Select the desired type of two sided layout press OK Details of each item are shown below Left Right 2 Sided The facing pages of a book or bound original are copied onto the front and back sides of a single sheet of paper Front Back 2 Sided The front and back sides of the left page or the front an...

Page 204: ... Copying and Mail Box Features 3 54 Book to 2 Sided 4 Press To copy the next two facing pages turn the page of the original place your original on the platen glass press 5 When scanning is complete press Done ...

Page 205: ...d Original Type Settings 3 55 Exposure and Original Type Settings Remark For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 8 You can change the exposure while the machine is printing ...

Page 206: ...t You can manually adjust the exposure to the most appropriate level for the original 1 Select the desired User Inbox number place your originals press Scan or Press to move the indicator to the left to make the exposure lighter or press to move it to the right to make the exposure darker 2 Press ...

Page 207: ...ry capacity of the machine and if you select the Text Text Photo or Photo mode the exposure can only be adjusted manually Automatic exposure adjustment cannot be used If the original is a transparency select the original type adjust the exposure to the most appropriate level for the original To adjust the text photo processing priority level it is necessary to install the optional System Upgrade R...

Page 208: ...ginal type Text Text Photo or Photo If Photo Mode in Mail Box Settings from the Additional Functions screen is set to On you can select Printed Image See Setting the Photo Mode for the Mail Box Function p 8 34 If you want to adjust the text photo processing priority level If you want to adjust the text photo processing priority level Press the original type drop down list press Priority Level ...

Page 209: ...ity to adjust the degree of priority to text or photo images press OK Details of each item are shown below Text Priority Priority is given to the faithful reproduction of text Photo Priority Priority is given to the faithful reproduction of photos images with as little moiré effect as possible 3 Press ...

Page 210: ...stments the Remove Background mode which enables you to scan by erasing the background colour of the original and the Prevent Bleeding mode which enables you to prevent the original image on the reverse side of the original from appearing on the paper Select the desired exposure adjustment mode depending on the type of original The Remove Background mode is selected by default See Image Quality Ad...

Page 211: ...ential Fax Inboxes You cannot change the print exposure while printing in the Secure Watermark mode If you change the exposure when scanning an original into an inbox the selected exposure may be modified by the machine if you select to merge the document when printing it 1 Press or on the screen that is displayed while the machine is printing Press to move the indicator to the left to make the ex...

Page 212: ...Zoom Ratio You can set the machine to adjust the zoom ratio automatically or you can specify the zoom ratio manually Remark For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 8 To set the zoom ratio to 100 press 1 1 ...

Page 213: ...A3 If you are reducing A3 originals to A4 with Auto Orientation in Copy Settings from the Additional Functions screen set to Off load A4R paper in a paper drawer or the stack bypass Placing an original horizontally means setting the original with the longer side sideways See the Reference Guide Reduction The available preset zoom ratios for reducing originals are A3 A4 70 A3 A5 50 Minimum 25 Enlar...

Page 214: ...3 Basic Copying and Mail Box Features 3 64 Preset Zoom 1 Select the desired User Inbox number place your originals press Scan Copy Ratio 2 Select the desired zoom ratio press Done 3 Press ...

Page 215: ...m ratio in 1 increments The available zoom ratios are from 25 to 400 when the original is placed on the platen glass and from 25 to 200 when the original is placed in the feeder The same zoom ratio is used for the horizontal X and vertical Y axes 1 Select the desired User Inbox number place your originals press Scan Copy Ratio ...

Page 216: ...3 Basic Copying and Mail Box Features 3 66 Zoom by Percentage 2 Press or to set a zoom ratio press Done 3 Press ...

Page 217: ...ent originals such as transparencies using the Auto setting on the Copy Ratio screen Use the Preset Zoom or Zoom by Percentage mode instead To use the Auto setting on the Copy Ratio screen your originals must conform to one of the standard paper sizes A3 A4 A4R A5 A5R or A6R You can place A5R and A6R originals only on the platen glass If you notice a difference between the automatic zoom ratio and...

Page 218: ...opy Ratio 2 Press Auto OK To select an inch paper size press Inch size 3 Press If the original is placed on the platen glass the zoom ratio automatically appears when the feeder platen cover is closed provided that the original size can be detected If the original is placed in the feeder the zoom ratio appears when is pressed ...

Page 219: ...laced in the feeder The following two Zoom Program modes are available Remark The specified sizes are converted into a zoom ratio by the machine using the formula below The result is rounded to the closest integer Zoom ratio record size original size 100 To cancel this setting press Copy Ratio Zoom Program Cancel For instructions on entering values in inches see the Reference Guide Scanning with t...

Page 220: ...3 Basic Copying and Mail Box Features 3 70 Reducing Enlarging Using the Original and Record Sizes Scanning with the Same XY Zoom Ratio Zoom p 3 71 Scanning with Different XY Zoom Ratios XY Zoom p 3 73 ...

Page 221: ...g and Mail Box Features Scanning with the Same XY Zoom Ratio Zoom 3 71 Scanning with the Same XY Zoom Ratio Zoom 1 Select the desired User Inbox number place your originals press Scan Copy Ratio 2 Press Zoom Program ...

Page 222: ...the width for the record size as well and vice versa The machine automatically calculates the correct zoom ratio based on the values you entered however the original image may be cut off slightly depending on the record size If the computation results in a zoom ratio greater than 200 place your original on the platen glass If the computation results in a zoom ratio less than 25 or greater than 400...

Page 223: ... Mail Box Features Scanning with Different XY Zoom Ratios XY Zoom 3 73 Scanning with Different XY Zoom Ratios XY Zoom 1 Select the desired User Inbox number place your originals press Scan Copy Ratio 2 Press Zoom Program ...

Page 224: ...of the original size If you enter the width for the original size make sure to enter the width for the record size as well and vice versa The machine automatically calculates the correct zoom ratio based on the values you entered however the original image may be cut off slightly depending on the record size If the computation results in a zoom ratio greater than 200 place your original on the pla...

Page 225: ...3 Basic Copying and Mail Box Features Scanning with Different XY Zoom Ratios XY Zoom 3 75 5 Press ...

Page 226: ...rom 25 to 200 when the original is placed in the feeder Remark To cancel this setting press Copy Ratio XY Zoom Cancel Manually Specifying the Zoom Ratio XY Zoom You can manually set different zoom ratios for the horizontal X and vertical Y axes expressed in percentages and in 1 increments Remark If you set the zoom ratio with the XY Zoom mode the image of the original may be rotated before being p...

Page 227: ... Features Setting the X and Y Axes Independently 3 77 1 Select the desired User Inbox number place your originals press Scan Copy Ratio 2 Press XY Zoom 3 Specify the desired zoom ratios To manually specify the zoom ratios XY Zoom ...

Page 228: ... Copying and Mail Box Features 3 78 Setting the X and Y Axes Independently To manually specify the zoom ratios XY Zoom Press X horizontal axis enter a value Press Y vertical axis enter a value Press OK 4 Press ...

Page 229: ...modes cannot be set if free size envelopes transparencies tracing paper or labels is selected For information for the optional finishers see the Reference Guide To cancel this setting press Finishing Cancel The table below shows all the finishing features that are available with each different optional unit and the paper sizes that can be used Available Unavailable Optional Unit Offset Rotate Stap...

Page 230: ...her AE1 A3 A4 A4R A3 A4R 30 sheets A4 50 sheets A3 A4R 30 sheets A4 50 sheets Finisher AE1 and Puncher Unit L1 A3 A4 A4R A3 A4R 30 sheets A4 50 sheets A3 A4R 30 sheets A4 50 sheets A3 A4 A4R Saddle Finisher AE2 A3 A4 A4R A3 A4R 30 sheets A4 50 sheets A3 A4R 30 sheets A4 50 sheets A3 A4R 15 sheets Saddle Finisher AE2 and Puncher Unit L1 A3 A4 A4R A3 A4R 30 sheets A4 50 sheets A3 A4R 30 sheets A4 50...

Page 231: ...nged in page order The output is as follows If the Group Mode Is Set All prints of the same original page are grouped together The output is as follows If the Staple Mode Is Set The prints are automatically collated into sets arranged in page order and stapled The output is as follows If you select Corner Top Left If you select Double Left ...

Page 232: ... created in the Saddle Stitch mode may vary depending on the paper type and the number of sheets To use the Saddle Stitch mode the original stored document must already be in booklet form as shown in the illustration above See Booklet Mode p 4 113 or Booklet Scanning p 4 120 If No Finishing Mode Is Set If the Collate Group and Staple modes are not set prints are output as follows If the Hole Punch...

Page 233: ...e automatically collated into sets arranged in page order and are output in alternating directions as follows If the Offset Mode Is Set The print are slightly offset vertically in the output tray as follows You can also specify the number of print sets to offset Page Order Collate p 3 84 Same Page Group p 3 87 Page Order Staple p 3 90 ...

Page 234: ...3 Basic Copying and Mail Box Features 3 84 Page Order Collate Page Order Collate 1 Select the desired User Inbox number and the document to print press Print Change Pr Settings Finishing ...

Page 235: ...3 Basic Copying and Mail Box Features Page Order Collate 3 85 2 Press Collate Page order If you want to make hole punches press Hole Punch If you select Rotate If you select Rotate ...

Page 236: ...ontal and vertical directions The selected paper source must have Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen set to On See the Reference Guide When you have selected Automatic Paper Selection for the Rotate Mode make sure to select a paper size which can be rotated Otherwise output will not be rotated If there is no paper which can be rotated the output ...

Page 237: ...3 Basic Copying and Mail Box Features Same Page Group 3 87 Same Page Group 1 Select the desired User Inbox number and the document to print press Print Change Pr Settings Finishing ...

Page 238: ...3 Basic Copying and Mail Box Features 3 88 Same Page Group 2 Press Group Same pages If you want to make hole punches press Hole Punch If you select Rotate If you select Rotate ...

Page 239: ...tal and vertical directions The selected paper source must have Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen set to On See the Reference Guide When you have selected Automatic Paper Selection for the Rotate Mode make sure to select a paper size which can be rotated Otherwise output will not be rotated If there is no paper which can be rotated the output wi...

Page 240: ...eavy paper If the type of paper is not set correctly it could adversely affect the quality of the image Moreover the fixing unit may become dirty or the paper could jam and a service repair may be needed 1 Select the desired User Inbox number and the document to print press Print Change Pr Settings Finishing 2 Press Staple If you want to make hole punches press Hole Punch If the optional Finisher ...

Page 241: ...3 Basic Copying and Mail Box Features Page Order Staple 3 91 If the optional Finisher S1 is attached Press OK If the optional Finisher AE1 is attached Press Next ...

Page 242: ...3 Basic Copying and Mail Box Features 3 92 Page Order Staple Select the stapling type Corner or Double select the stapling position press OK If the optional Saddle Finisher AE2 is attached Press Next ...

Page 243: ...he stapling type Corner Double or Saddle Stitch If you want to select Corner or Double Press Corner or Double select the stapling position press OK If you want to select Saddle Stitch Press Saddle Stitch Next Select the paper source to use for the main document press OK ...

Page 244: ...to use for the cover from Stack Bypass Settings select the paper type press OK Make sure to use the same paper size for the cover and the main document If you select No for Select whether to print on covers Heavy can be selected Only 64 to 90 g m2 paper can be used for the main document and 64 to 128 g m2 paper can be used for the cover page If you are setting the paper for the cover page in the p...

Page 245: ...this mode see Combination of Functions Chart p 9 8 You may not be able to make two sided prints on some types of paper depending on the paper The 2 Sided mode you have selected is displayed above 2 Sided Printing on the Change Pr Settings screen Paper used to make two sided prints must conform to the following specifications Paper size A3 A4 A4R or A5R envelopes cannot be used for two sided printi...

Page 246: ...the back side of the last print is left blank The machine s counter does not count the blank page as a print If the 2 Sided Printing mode is used together with the Automatic Paper Selection mode and the pages that you want to print are of different size the different sized documents will be printed as one sided prints on paper of their respective sizes If you want such pages to be printed as two s...

Page 247: ... front and back sides of the print will have the same top bottom orientation Calendar Type The front and back sides of the print will have opposite top bottom orientations If you want to print the first page of each document on the front when documents are merged and the Finishing mode is selected except for Group press Non continuous If you want to print continuously without inserting any blank p...

Page 248: ... cannot be set in combination with this mode see Combination of Functions Chart p 9 8 When you are scanning originals with a horizontal landscape orientation such as A4R and A5R make sure to place them horizontally in the feeder If these originals are placed vertically the back sides of the originals are scanned upside down If you placed your originals on the platen glass follow the instructions d...

Page 249: ...3 99 2 Select the type of original press OK Details of each item are shown below Book Type The front and back sides of the original have the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orientations 3 Press ...

Page 250: ...n Mail Box Settings from the Additional Functions screen See Standard Scan Settings p 8 35 Auto Color Select If the Auto Color Select mode is selected the machine automatically recognizes whether the original is in colour or black and white Colour originals are scanned in the Full Color mode while black and white originals are scanned in the Black and White mode Remark When the Auto Color Select m...

Page 251: ...e Remark The Full Color mode is only available for storing documents in an inbox If a black and white original is scanned in the Full Color mode it is counted as a colour scan Black and White The Black and White mode always scans in black and white regardless of whether the original is in colour or black and white 1 Select the desired User Inbox number place your originals press Scan ...

Page 252: ...3 Basic Copying and Mail Box Features 3 102 Changing Colour Modes 2 Press the colour selection drop down list press Auto Color Select Full Color or Black and White 3 Press ...

Page 253: ...document Documents combining cutout artwork transparencies and data sent from one or more computers using the Two sided Printing mode Remark You can set the Merge Documents mode only if you select multiple documents For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 8 If you use the Merge Documents mode to combine and print multipl...

Page 254: ... to 100 documents from the top in the User Inbox press Select All Max 100 doc If a document is already selected this key appears as Clear Selection instead To cancel all documents press Clear Selection Clear Selection changes to Select All Max 100 doc Merge Documents is displayed only when multiple documents are selected 2 Press Start Print While the merged documents are being printed only the nam...

Page 255: ...chapter 4 Special Copying and Mail Box Features ...

Page 256: ... Special Features Special features such as the Booklet and Job Build modes are modes for performing various kinds of editing according to your needs when copying Remark Depending on the mode some combinations of modes will not be available See Combination of Functions Chart p 9 2 ...

Page 257: ...4 Special Copying and Mail Box Features Specifying the Special Copying Features 4 3 Specifying the Special Copying Features 1 Place your originals 2 Press Special Features ...

Page 258: ...may have to place your original on the platen glass or in the feeder See the corresponding section on each mode for detailed information If the desired setting is not displayed press or to scroll to the desired setting 4 Set the desired mode For more information on setting each mode see the corresponding section To set other modes at the same time repeat steps 3 and 4 ...

Page 259: ...en scanning is complete press Done Copying starts To cancel this setting follow the procedure below For modes which have a right triangle on the bottom right of their key Example Frame Erase Press Special Features Frame Erase Cancel For modes which do not have a right triangle on the bottom right of their key Example Job Build Press Special Features Job Build To cancel all settings and return the ...

Page 260: ... placed in the feeder To make two sided copies of books or bound originals use the Book 2 Sided copying feature of the 2 Sided mode See Book to 2 Sided p 3 52 1 Place your originals on the platen glass press Special Features 2 Page Separation Done When placing an original to make copies in the correct page order begin scanning from the first open page of the book or bound original Place your origi...

Page 261: ...4 Special Copying and Mail Box Features 2 Page Separation 4 7 3 When scanning is complete press Done ...

Page 262: ... or 50 sheets of A4 paper including sheet insertions If you are copying on the front cover back cover or sheet insertions these sheets are included in the count of the total number of copies made If these sheets are left blank however the machine s counter does not count them as copies If you are adding chapter pages these sheets are included in the count of the total number of copies made Front C...

Page 263: ... 2 Select the desired Cover Sheet Insertion feature press Paper Select for each selected feature You cannot select Sheet Insertion and Chapter Page at the same time To cancel a selected feature press that key again 3 Select the paper source press Done Select the same size paper for Front Cover Back Cover and Sheet Insertion or Chapter Page ...

Page 264: ...If you are using paper that already has printing on it e g company logo as your front and or back cover and or sheet insertion then you must select Leave Blank Otherwise the machine will copy your original s first or last page on the preprinted paper If you select Print on Front Side Print on Back Side or Copy on Both Sides for the front and or back cover and or sheet insertion the machine inserts...

Page 265: ...4 Special Copying and Mail Box Features Cover Sheet Insertion 4 11 The settings are displayed in the order of insertion You can insert up to 100 sheet insertions or chapter pages 8 Press OK ...

Page 266: ... sided originals in such a way that the copies are made into a booklet Booklet This mode enables you to copy one sided or two sided originals in such a way that the copies are made into a booklet Divided Booklet This mode enables you to make a multiple page document with a large number of pages into a divided booklet ...

Page 267: ... Features Booklet Mode 4 13 Creep Displacement Correction This mode enables you to adjust the position of the images in a booklet by calculating the width of the displacement between the outermost page and centre page of the booklet ...

Page 268: ...f paper When printing on special types of paper such as heavy paper or transparencies be sure to correctly set the paper type especially if you are using heavy paper If the type of paper is not set correctly it could adversely affect the quality of the image Moreover the fixing unit may become dirty or the paper could jam and a service repair may be needed Make sure to place originals with a verti...

Page 269: ...cannot be selected if A6R is the selected original size 3 Select the paper source to use for the main document press Next If the optional Saddle Finisher AE2 is not attached press OK Only A3 or A4R paper can be used for the Booklet mode If you selected the paper to use for the main document from Stack Bypass Settings select the paper size and press Next select the paper type and press OK If you wa...

Page 270: ...ect Print for only Front Inside Cover and or Back Inside Cover Heavy can be selected Only 64 to 90 g m2 paper can be used for the main document and 64 to 128 g m2 paper can be used for the cover page If you are setting the paper for the cover page in the paper drawer you must load the paper face up If you are setting the paper for the cover page in the stack bypass you must load the paper face dow...

Page 271: ... that each booklet contains 1 to 5 sheets 25 sets 6 to 10 sheets 15 sets 11 to 15 sheets 10 sets If you set the Booklet mode the Centre Shift mode is also automatically set If you select Divided Booklet enter the number of sheets that you want to divide by pressing or press OK OK If the printing position of the image is out of place and you want to set the creep displacement correction press Creep...

Page 272: ...the Booklet Tray guide to match the paper size Make sure to set the Booklet Tray guide correctly to match the paper size Setting the Booklet Tray guide incorrectly may result in a paper jam If the optional Saddle Finisher AE2 is not attached this step is unnecessary ...

Page 273: ...finisher is attached you cannot use any of the Finishing modes with the Transparency Interleaving mode Only A4 is available for the Transparency Interleaving mode The machine s counter does not count blank interleaf sheets as copies If Tray Designation settings are set only for Copy Tray J1 transparencies are output to Tray A The Tray Designation settings may vary depending on the optional output ...

Page 274: ...4 Special Copying and Mail Box Features 4 20 Transparency Interleaving 1 Place your originals press Special Features Transparency Interleaving 2 Load transparencies into the stack bypass ...

Page 275: ...he interleaf sheets press OK If you are copying onto the interleaf sheets these sheets are included in the count of the total number of copies made The copies are output with the copied side face down alternating between transparency and interleaf sheet In the Transparency Interleaving mode transparencies are loaded from the stack bypass while interleaf sheets are loaded from a paper drawer ...

Page 276: ...ombination of Functions Chart p 9 2 Originals copied scanned in the Image Combination mode must all be the same size You cannot use the Image Combination mode with the Different Size Originals mode For the Copy function you can change or specify the number of copies or 2 Sided Original mode before scanning the next batch of originals i e between batches The reduction ratio is automatically set so ...

Page 277: ...atures Image Combination 2 Select the original size press Next If the original is two sided press 2 Sided Original select the type of two sided original press OK Next Details of each item are shown below Book Type The front and back sides of the original have the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orientations To select an in...

Page 278: ...the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orientations If you want to specify the image order press Option select the image order press Done Next If you do not change the image order by pressing Option the images are printed as follows 2 On 1 Left Right 4 On 1 and 8 On 1 Upper Left Upper Right Lower Left Lower Right 4 Select the...

Page 279: ...in combination with this mode see Combination of Functions Chart p 9 2 If Center Corner Shift is selected and the original and the copy paper are the same size and the copy ratio is set at 100 the image of the original is not shifted If you use the numeric keys to enter the shift position the original image may be partially cut off on the copy depending on the size of the original the size of the ...

Page 280: ... copies with the entire original image shifted to the centre or a corner 1 Place your originals press Special Features Shift 2 Press Center Corner Shift select the shift direction with an arrow key press OK The shift direction is the direction that you want the original image moved to if you first visualize the original image as being face up and appearing in the centre of the copy page ...

Page 281: ...ing enables you to shift the entire image to a position that you specify using You can also select the shift direction for the front and back sides of documents separately Remark For instructions on entering values in inches see the Reference Guide 1 Place your originals press Special Features Shift No Key Entry ...

Page 282: ...irection enter the correct value using The values for the back side can also be automatically set by selecting Same as Front Side or Opposite to Front Side Example When the front side is set to 50 mm for the left and 100 mm for the top If you press Same as Front Side 50 mm for the left and 100 mm for the top If you press Opposite to Front Side 50 mm for the right and 100 mm for the top Example To ...

Page 283: ...4 Special Copying and Mail Box Features Using the Numeric Keys 4 29 Enter the shift value Press the right Enter the shift value 4 Press OK ...

Page 284: ...rk For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 2 The Margin mode shifts the entire original image by the designated width Therefore an original whose image extends all the way to the edges of the sheet may be partially cut off on the copy You can choose to only create a margin on the back side of a copy Therefore originals t...

Page 285: ...he Margin mode Proceed to make copies or prints in the usual way 2 1 Sided Set the Margin mode for the back only If you are using the Margin and 2 Sided modes together and copying or printing a document that does not have a margin follow the instructions below 1 2 Sided Set the Margin mode for both the front and back 2 2 Sided Set the Margin mode for both the front and back 2 1 Sided Set the Margi...

Page 286: ...e shadows and lines that appear when copying various types of originals There are three types of the Frame Erase mode Original Frame Erase Book Frame Erase and Binding Erase Remark For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 2 ...

Page 287: ...me Erase This mode erases the dark borders and frame lines that appear around the copy if the original is smaller than the selected paper size You can also use this mode to create a blank border around the edge of the copy 1 Place your originals press Special Features Frame Erase ...

Page 288: ...alues in inches press Inch If you want to set the same width for all four borders If you want to set the top left right and bottom widths independently If you want to set the same width for all four borders Press or to set the frame erase width press Next If you want to set the top left right and bottom widths independently Press Adjust Each Dim ...

Page 289: ... respective frame erase widths press Next To return to the screen for setting the same width for all four borders press Adjust All At Once 4 Select the original size press OK You can set the Original Frame Erase mode only for the original paper sizes shown on the touch panel display To select an inch paper size press Inch size ...

Page 290: ...rase This mode erases the dark border as well as centre and contour lines that appear if you are copying facing pages in a book or bound original onto a single sheet of paper 1 Place your original on the platen glass press Special Features Frame Erase 2 Press Book Frame Erase ...

Page 291: ...set their respective frame erase widths press Next If you want to set the top left centre right and bottom widths independently Press Adjust Each Dim Select the desired frame erase borders press or to set their respective frame erase widths press Next To return to the screen for setting the same width for all four borders press Adjust All At Once 4 Select the size of the bound original when it is ...

Page 292: ...g holes on originals Remark Make sure you place your original on the platen glass Do not place originals with binding holes in the feeder as this may damage the originals When using the Binding Erase mode the borders you do not select are also erased by 4 mm 1 Place your originals on the platen glass press Special Features Frame Erase ...

Page 293: ... Binding Erase select the border where the binding holes are located The border is where the binding holes are located on the original if you visualize the original as being face up 3 Press or to set the frame erase width press OK To enter values in inches press Inch ...

Page 294: ...store your e mail address in the Address Book See the Sending and Facsimile Guide The Job Done Notice can be set only if the colour Universal Send Kit is activated 1 Place your originals press Special Features Job Done Notice 2 Select the destination of the job done notice press OK If you select a destination that is stored with an access number press Access Number and then enter the access number...

Page 295: ... time Once copying is complete a job done notice is sent to the selected destination To display the Access Number key set Access Number Management to On To access the Access Number Management setting press System Settings Restrict the Send Function Access Number Management See the Sending and Facsimile Guide ...

Page 296: ...Functions Chart p 9 2 If the originals are placed in the feeder make sure that the different size originals are of the same weight paper type If the Different Size Originals mode is set the scanning speed may be slower than normal When copying if the Different Size Originals mode is used with the 1 2 Sided mode the copies are output as one sided copies on paper of their respective sizes if the ori...

Page 297: ...the original output area when the scanning of each batch is complete When copying you can change or specify the following settings before scanning the next batch of originals i e between batches the number of copies 2 Sided Original mode original type and copy exposure However if you specify the Image Combination mode together with the Job Build mode you cannot change the copy exposure and origina...

Page 298: ...nals press Special Features Job Build 2 Press To cancel scanning press Cancel or 3 When scanning is complete place your next batch of originals press If you want to change the scan settings change them before pressing If the original is two sided If the original is two sided ...

Page 299: ...he original have the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orientations Do not forget to set or cancel the 2 Sided Original mode according to the type of originals you place next To cancel the 2 Sided Original mode press 2 Sided Original Cancel Repeat this step as necessary 4 After the last batch of originals is scanned press Do...

Page 300: ... For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 2 When 1 2 Sided is set two sided copying is not performed and the machine copies each original at a time The originals must be set on the platen glass You cannot copy using Scan Image Check mode with the originals set in the feeder 1 Place your originals on the platen glass press...

Page 301: ...ce the original select Re Scan press If you want to change the copy settings make the changes before pressing You can adjust the exposure and the image quality See Exposure and Original Type Settings p 3 2 You can change the number of copy sets See Flow of Copy Operations p 1 9 You can change the copy ratio See Changing the Copy Zoom Ratio p 3 8 4 After all originals are scanned press Done ...

Page 302: ...ge Creation modes enable you to rearrange the images of originals for the effect that you want There are three types of Image Creation modes Nega Posi Image Repeat and Mirror Image Remark For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 2 ...

Page 303: ...nverting Images Nega Posi 4 49 Inverting Images Nega Posi This mode enables you to make copies of the original image by inverting the gradations of black and white 1 Place your originals press Special Features Image Creation 2 Press Nega Posi ...

Page 304: ...ical or horizontal direction The following two settings are available for the Image Repeat mode Automatic Setting The original image is copied so that the maximum possible number of repeats fit onto the selected paper size Manual Setting The original image is copied the specified number of times 1 Place your originals press Special Features Image Creation ...

Page 305: ...er of repeats automatically If you want to set the number of repeats manually If you want to set the number of repeats automatically Press Auto If Auto is already selected this step is not necessary If you want to set the number of repeats manually Press or to set the number of times that you want the image to repeat The repeated images may overlap or have gaps between them depending on the number...

Page 306: ...ch If you want to set the same amount of space for all four sides If you want to set the top left right and bottom spaces independently If you want to set the same amount of space for all four sides Press or to set the amount of space press OK If you want to set the top left right and bottom spaces independently Press Independent Adjustment Select the space to adjust press or to set its size press...

Page 307: ...4 Special Copying and Mail Box Features Image Repeat 4 53 6 Press OK ...

Page 308: ...il Box Features 4 54 Mirror Image Mirror Image This mode enables you to copy the original image reversed as if it were a reflection in a mirror 1 Place your originals press Special Features Image Creation 2 Press Mirror Image ...

Page 309: ... selected as the copy exposure on the Copy Basic Features screen pressing Image Qual Adjustment and making fine adjustments cancels the automatic copy exposure setting Similarly if you select A Auto for the copy exposure setting when image quality adjustments have been made the Image Quality Adjustment mode is cancelled and the automatic exposure is used instead To automatically adjust the quality...

Page 310: ...tures Image Qual Adjustment 2 Press Remove Background OK If the background colour remains or if you want to make the background colour darker when the original is scanned in the Remove Background mode make fine adjustments to the density of the background colour If you want to make fine adjustments to the density of the background colour press Fine Adjustment press or to specify the amount of colo...

Page 311: ...pying and Mail Box Features Remove Background 4 57 If you make fine adjustments to the density the automatic copy exposure setting is cancelled and the original is scanned according to the Fine Adjustment settings ...

Page 312: ...other halftones with a softer contrast use Low as the setting Low If you make copies or scan an original containing halftones such as a printed photograph using the Photo mode the moiré effect a shimmering wavy pattern may occur However you can lessen this moiré effect by using Low as the setting to produce a clearer copy image High This setting enhances the edges of original images so that faint ...

Page 313: ...mbination with this mode see Combination of Functions Chart p 9 2 1 Place your originals press Special Features Sharpness 2 Press Low or High to adjust the sharpness press OK To copy text or lines clearly the setting should be towards High To copy originals containing printed photographs or other halftones the setting should be towards Low ...

Page 314: ... printer the job is cancelled If multiple image forms with the same assigned name are stored in the remote copy printer different images may be used for Form Composition To use the Form Composition mode the image form must be stored in the machine beforehand See the Reference Guide Form composition can be used with other copy modes to process images However copy modes other than the Shift or Mirro...

Page 315: ...image form to be superimposed over the original press OK To check images stored as forms press Check Print to print a sample of the image Press Details to display the detailed information of the image form If Check Print is selected If Check Print is selected Select the paper size press Start Print Press Cancel to cancel the sample print ...

Page 316: ...modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 2 You cannot change the copy exposure while copying in the Secure Watermark mode The embedded hidden text may not appear as specified even if the copy with the Secure Watermark mode applied is copied depending on the copy machine See the Reference Guide Printing performance may not be optimal in the Secu...

Page 317: ...Secure Watermark 2 Select the type of secure watermark Watermark Date Copy Set Numbering Serial Number ID User Name If you select Watermark If you select Watermark Create If you select Date If you select Copy Set Numbering If you select Serial Number If you select ID User Name If you select Watermark Select a preset watermark press Next ...

Page 318: ...the text press OK OK You can also select the text which has been registered in Register Characters for Page No Watermark in Common Settings from the Additional Functions screen If you want to register your newly created secure watermark to be selected whenever necessary press Register enter the text to be registered If you select Date ...

Page 319: ... list press Next There are six different date formats that you can select in the drop down list If you do not specify a date the date set in Date and Time Settings in System Settings from the Additional Functions screen is printed Confirm that the date and time settings are correct If you select Copy Set Numbering Enter the starting number using press Next ...

Page 320: ...4 66 Embedding Hidden Text in the Background If you select Serial Number Press Next The Serial Number is the number which is displayed at the bottom left of the screen when you press on the control panel If you select ID User Name Press Next ...

Page 321: ... select the size of the text press OK To embed a pattern in the background of the output select a background pattern from the Background Pattern drop down list You can select Small 36 pt Medium 54 pt or Large 72 pt for the size of the text To change the orientation of characters press Print Characters Vertically To use white letters on a coloured background press White Letters on Colored Backgnd T...

Page 322: ... the Mail Box function the chapter numbers are counted as follows After each chapter page is inserted After each sheet insertion is inserted If the copy number has fewer than five digits the machine copies it as follows Example If the copy number is 10 00010 is printed If the Scan Image Check mode is used with the Copy Set Numbering mode the number is copied as XXXXX If the Pg Copy Set Numbering m...

Page 323: ...4 Special Copying and Mail Box Features Page and Copy Set Numbering 4 69 Page Numbering p 4 70 Copy Set Numbering p 4 75 ...

Page 324: ...ress Special Features Pg Copy Set Numbering 2 Press Page Numbering 3 Select the type of numbering Numbers Only Numbers with Hyphens Numbered Chapters or Total Page Numbering 4 Select the orientation and the position of the page numbers press Next Orientation Vertical Prints the page number vertically ...

Page 325: ...te modes to print in the same position a message asking for your confirmation is displayed when you press To enter values in inches press Inch If you press Back Side Print Pos If you press Adjust Position If you press Back Side Print Pos Select the desired position of the page numbers press Done If you press Adjust Position Press X and Y press or to set their respective position press OK ...

Page 326: ...ht 1 to 9 999 If you want to insert the total page number along with page numbers specify to have the page numbers start on the left side 1 to 9 999 and the total page number starts on the right side 1 to 20 000 To set the total page number automatically press Auto If Total Page Numbering is used with the Booklet mode the total number of pages are printed automatically If you press Inserted Sheets...

Page 327: ...back cover that you inserted after the first page and only prints chapter numbers and page numbers onto the main document pages To specify the number of digits to be printed Press Number of Digits to Print specify the number of digits by pressing or The number of digits you can specify is 2 to 5 Example If the page number is 10 and number of digits is 2 10 is printed If the page number is 10 and n...

Page 328: ...istered in Register Characters for Page No Watermark in Common Settings from the Additional Functions screen Set the position of the text press Next 6 Set the size of the page numbers press OK Select the size of the page numbers from Small Medium and Large 10 5 pt 12 0 pt and 14 0 pt You can select Black or White for the colour of the page numbers ...

Page 329: ...tedly over the surface of the output Press Numbers in 5 Locations to select all five print positions If Copy Set Numbering Option Settings in System Settings from the Additional Functions screen is set to On Numbers in 5 Locations is grayed out and cannot be selected See the Reference Guide If you set any two of the Page Numbering Copy Set Numbering Watermark or Print Date modes to print in the sa...

Page 330: ...tart numbering from select the Number size and density press OK Select the size of the page numbers from Small Medium and Large 12 0 pt 24 0 pt and 36 0 pt Adjust the character density by pressing Light or Dark If Copy Set Numbering Option Settings in System Settings from the Additional Functions screen is set to On the size of the page numbers becomes Small 10 5 pt Medium 12 0 pt Large 14 0 pt Se...

Page 331: ...inting performance may not be optimal in the Watermark Print Date mode depending on the selected document and combination of printing modes You can also adjust the position of watermark and date See the Reference Guide If the Watermark Print Date mode is used with the Cover Sheet Insertion mode or the Cover Job Separator mode for the Mail Box function the watermark date will not be printed on the ...

Page 332: ...4 Special Copying and Mail Box Features 4 78 Printing a Watermark and Date Watermark Printing p 4 79 Date Printing p 4 82 ...

Page 333: ...ress Watermark 3 Set the watermark orientation and position press Next Orientation Vertical Prints the watermark vertically Horizontal Prints the watermark horizontally If you set any two of the Page Numbering Copy Set Numbering Watermark or Print Date modes to print in the same position a message asking for your confirmation is displayed when you press ...

Page 334: ...ion is selected If Back Side Print Pos is selected Select the desired position of the page numbers press Done If Print Type is selected Select All Pages or Print on Top Page Only press Done If Adjust Position is selected Press X and Y press or to set their respective position press OK 4 Select the desired preset watermark press Next If Create is selected If Create is selected ...

Page 335: ...acters for Page No Watermark in Common Settings from the Additional Functions screen 5 Specify the text size and print type press OK Select the size of the watermark from Small Medium and Large 36 0 pt 54 0 pt and 72 0 pt You can select Transparent or Overlay for the print type If Transparent is selected you can also adjust the halftone density by pressing Light or Dark ...

Page 336: ...Print Date 2 Press Print Date 3 Set the number orientation and position press Next If you set any two of the Page Numbering Copy Set Numbering Watermark or Print Date modes to print in the same position a message asking for your confirmation is displayed when you press If Adjust Position is selected If Adjust Position is selected ...

Page 337: ... from If no date is set the date set in Date and Time Settings in the System Settings from the Additional Functions screen is printed Confirm that the date and time settings are correct 5 Set the number size and print type press OK Select the size of the numbers from Small Medium and Large 10 5 pt 12 0 pt and 14 0 pt You can select Transparent or Overlay for the print type If Transparent is select...

Page 338: ...Settings Combining Multiple Batches of Originals with Different Copy Settings The Job Block Combination mode enables you to scan multiple batches of originals with different copy settings and print them as one document You can set copy settings for example the Job Separator and Page Numbering modes for the ...

Page 339: ...4 Special Copying and Mail Box Features Combining Multiple Batches of Originals with Different Copy Settings 4 85 combined document You can also store the combined document in a User Inbox ...

Page 340: ...ocument You cannot make an Interrupt copy while copying with the Job Block Combination mode You cannot store the Job Block Combination mode in Standard Settings You cannot store the Job Block Combination mode in Mode Memory You cannot recall the Job Block Combination mode The maximum number of batches of originals you can combine as one document is 32 1 Place your originals press Special Features ...

Page 341: ...3 For each batch of originals specify the copy settings press If you have set two or more batches of originals you can press Recall Last Settings to cancel the settings for the previous batch of originals If you selected a document stored in a User Inbox you cannot scan the document to use for the cover Only scan the document to use for the main document 4 Check the settings on the Scan screen ...

Page 342: ...he copy modes and scan another batch of originals press Next Block and repeat the procedure from step 3 5 When you have finished scanning all of your originals press Conf Combine All Blocks You can also press Conf Blocks in step 3 to proceed to step 6 6 Check the copy settings for the combined document and each batch To check the copy settings for the combined document press Set Conf Overall To se...

Page 343: ...ple print of a selected batch of originals press Sample Set of Selected Block To make a sample print of the combined document press Sample Set of Combined Job To use the Cover Sheet Insertion mode for the combined document press Cover Sheet Insertion For instructions on using the Cover Sheet Insertion mode see Cover Sheet Insertion p 4 8 To change the number of copies enter the desired copy quanti...

Page 344: ...t the same time as printing To store the combined document without printing press Store and Finish If you selected the Store In User Inbox mode without setting Copy upon Storing for the combined document in step 2 Press Store You can adjust the exposure during printing However you cannot adjust the exposure during printing if the Secure Watermark mode is set for the combined document To cancel the...

Page 345: ...so make copies of the scanned originals while storing them in the User Inbox Remark For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 2 When you press while copying in the Store In User Inbox Copy upon Storing mode the job is not paused but cancelled You cannot store documents in the Memory RX Inbox or a Confidential Fax Inbox 1 P...

Page 346: ...K If you store a document without giving it a name the machine automatically assigns thedocument a name using the year month day and time the document was scanned For example if a document is stored at 1 35 PM 41 seconds on January 15 2006 its name will be 20060115133541 If you want to make copies of the scanned originals while storing them in the User Inbox Press Copy upon Storing To store the sc...

Page 347: ... Special features such as the Booklet and Job Build modes are modes for performing various kinds of editing according to your needs when printing or storing documents in an inbox Remark Depending on the mode some combinations of modes will not be available See Combination of Functions Chart p 9 8 ...

Page 348: ... and Mail Box Features 4 94 Specifying the Special Mail Box Features for Scanning Specifying the Special Mail Box Features for Scanning 1 Press Mail Box The Inbox Selection Screen 2 Select the desired User Inbox number ...

Page 349: ...If a document is stored in an inbox that inbox is displayed with the documents icon If an inbox is set with a password a locked icon is displayed next to the icon of that inbox If you make a mistake when selecting an inbox press Done select the correct inbox 3 If the message Enter the password using the numeric keys appears enter the password using numeric keys press OK Enter the password set for ...

Page 350: ...4 Special Copying and Mail Box Features 4 96 Specifying the Special Mail Box Features for Scanning 4 Place your originals For instructions on placing originals see the Reference Guide 5 Press Scan ...

Page 351: ...e from the Special Features screen Depending on the mode you may have to place your original on the platen glass or in the feeder See the corresponding section on each mode for detailed information 8 Set the desired mode For more information on setting each mode see the corresponding section To set other modes at the same time repeat steps 7 and 8 ...

Page 352: ...ss Done Scanning starts To cancel this setting follow the procedure below For modes which have a right triangle on the bottom right of their key Example Frame Erase Press Special Features Frame Erase Cancel For modes which do not have a right triangle on the bottom right of their key Example Job Build Press Special Features Job Build To cancel all settings and return the machine to the Standard Sc...

Page 353: ...x Features Specifying the Special Mail Box Features for Printing 4 99 Specifying the Special Mail Box Features for Printing 1 Press Mail Box 2 Press the desired User Inbox number If the desired User Inbox is not displayed press or ...

Page 354: ... an inbox that inbox is displayed with the documents icon If an inbox is set with a password a locked icon is displayed next to the icon of that inbox If you make a mistake when selecting an inbox press Done select the correct inbox 3 If the message Enter the password using the numeric keys appears enter the password using numeric keys press OK Enter the password set for the selected User Inbox Se...

Page 355: ...documents stored in the User Inbox To select all of the documents up to 100 documents from the top in the User Inbox press Select All Max 100 doc If a document is already selected this key appears as Clear Selection instead The selected documents are numbered in the order specified and are printed in that order You can cancel a selection by selecting the document again To cancel all documents pres...

Page 356: ... you want to change the print settings press Change Pr Settings To change the number of prints enter the desired number using numeric keys If multiple documents are selected you can change the number of prints by pressing Change The Copies If you do not want to change the print settings proceed to step 7 ...

Page 357: ... Box Features for Printing 4 103 6 Press Special Features 7 Select the desired mode from the Special Features screen 8 Set the desired mode For more information on setting each mode see the corresponding section To set other modes at the same time repeat steps 7 and 8 ...

Page 358: ... the document is placed in the queue and is printed after the current or reserved job is complete Printing starts To cancel this setting follow the procedure below Example Booklet Press Special Features Booklet Cancel To cancel all settings and return the machine to Standard Local Print Settings press Initial Settings To return to the Inbox Selection screen press ...

Page 359: ... in combination with this mode see Combination of Functions Chart p 9 8 Place your original on the platen glass The 2 Page Separation mode cannot be used when the original is placed in the feeder 1 Select the desired User Inbox number place your originals on the platen glass press Scan Special Features 2 Page Separation 2 Press To scan the next two facing pages turn the page of the original place ...

Page 360: ...over Sheet Insertion mode when you select multiple documents In this case set the Cover Job Separator mode If you select the Staple mode when an optional finisher is attached you cannot staple more than 30 sheets of A3 or A4R paper or 50 sheets of A4 paper including sheet insertions If you are printing on the front cover back cover or sheet insertions these sheets are included in the count of the ...

Page 361: ...so print on the sheet insertions Since the chapter page is always printed on one side the Chapter Page mode is useful when you want to organize the prints by chapter 1 Select the desired User Inbox number and document to print press Print Change Pr Settings Special Features Cover Sheet Insertion 2 Select the desired Cover Sheet Insertion feature press Paper Select for each selected feature You can...

Page 362: ...nserts a sheet of paper from the paper source that you selected in step 3 to be used as the print s front and or back cover You can also select the paper source for the sheet insertion in step 7 If you are using paper that already has printing on it e g company logo as your front and orback cover and or sheet insertion then you must select Leave Blank Otherwise the machine will print your original...

Page 363: ...ages you can change the paper sources Repeat steps 6 and 7 as necessary You cannot insert a sheet insertion or chapter page on the first page Set their positions starting from the second page The settings are displayed in the order of insertion You can insert up to 100 sheet insertions or chapter pages 8 Press OK ...

Page 364: ...ons Chart p 9 8 You can set the Cover Job Separator mode only if you select multiple documents and set the Merge Documents mode See Merging Documents p 3 103 You cannot print on the job separator sheets If you select the Staple mode when an optional finisher is attached you cannot staple more than 30 sheets of A3 or A4R paper or 50 sheets of A4 paper including sheet insertions Job separator sheets...

Page 365: ...ress Print Change Pr Settings Merge Documents Special Features Cover Job Separator Merge Documents is displayed only when the multiple documents are selected 2 Select the desired Cover Job Separator feature s press Paper Select for each selected feature You cannot print on the job separator sheets To cancel a Cover Job Separator feature press the feature key again ...

Page 366: ...e s to be printed for the front and or back cover press OK The screens that appear on your machine may differ depending on the setting in step 2 If you select Leave Blank for the front and or back cover the machine inserts a sheet of paper from the paper source that you selected in step 3 to be used as the print s front and or back cover If you are using paper that already has printing on it e g c...

Page 367: ...rints are made into a booklet For the Booklet Scanning mode of the Mail Box function see Booklet Scanning p 4 120 Booklet This mode enables you to print one sided or two sided originals in such a way that the prints are made into a booklet Divided Booklet This mode enables you to make a multiple page document with a large number of pages into a divided booklet ...

Page 368: ...Features 4 114 Booklet Mode Creep Displacement Correction This mode enables you to adjust the position of the images in a booklet by calculating the width of the displacement between the outermost page and centre page of the booklet ...

Page 369: ...pe especially if you are using heavy paper If the type of paper is not set correctly it could adversely affect the quality of the image Moreover the fixing unit may become dirty or the paper could jam and a service repair may be needed The Booklet mode can only be specified for the following paper sizes A4 A4R A5 or A5R The Booklet mode cannot be set if multiple documents are selected and their re...

Page 370: ... is not attached press OK Only A3 or A4R paper can be used for the Booklet mode If you selected the paper to use for the main document from Stack Bypass Settings select the paper size and press Next select the paper type and press OK If you want to add a cover If you want to add a cover Press Add Cover Next Select whether to print on the cover page press Next ...

Page 371: ...int for only Front Inside Cover and or Back Inside Cover Heavy can be selected Only 64 to 90 g m2 paper can be used for the main document and 64 to 128 g m2 paper can be used for the cover page If you are setting the paper for the cover page in the paper drawer you must load the paper face up If you are setting the paper for the cover page in the stack bypass you must load the paper face down 3 Sp...

Page 372: ...1 to 15 sheets 10 sets If you selected Add Cover the maximum number of sets that the booklet tray can hold is 10 Stitching Position is a shortcut key to Saddle Stitch Position Adjustment in Adjustment Cleaning from the Additional Functions screen If you select Divided Booklet enter the number of sheets that you want to divide by pressing or press OK OK If the printing position of the image is out ...

Page 373: ...the Booklet Tray guide to match the paper size Make sure to set the Booklet Tray guide correctly to match the paper size Setting the Booklet Tray guide incorrectly may result in a paper jam If the optional Saddle Finisher AE2 is not attached this step is unnecessary ...

Page 374: ...hed standard equipped for the iR3245N iR3235N iR3225N For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 8 Make sure to place originals with a vertical portrait orientation vertically If these originals are placed horizontally the even numbered pages will be printed upside down 1 Select the desired User Inbox number place your orig...

Page 375: ...of the original have the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orientations To select an inch paper size press Inch size 2 Sided Original cannot be selected if A6R is the selected original size 3 Select the booklet layout size press OK To select an inch paper size press Inch size ...

Page 376: ...tion with this mode see Combination of Functions Chart p 9 8 Originals scanned in the Image Combination mode must all be the same size You cannot use the Image Combination mode with the Different Size Originals mode You can change or specify the 2 Sided Original mode before scanning the next batch of originals i e between batches The reduction ratio is automatically set so that the originals fit o...

Page 377: ...press Scan Special Features Image Combination 2 Select the original size press Next If the original is two sided press 2 Sided Original select the type of two sided original press OK Next Details of each item are shown below Book Type The front and back sides of the original have the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orienta...

Page 378: ...and back sides of the original have opposite top bottom orientations If you want to specify the image order press Option select the image order press Done Next If you do not change the image order by pressing Option the images are printed as follows 2 On 1 Left Right 4 On 1 and 8 On 1 Upper Left Upper Right Lower Left Lower Right 4 Select the desired paper size press OK The machine automatically s...

Page 379: ... centre or a corner Remark For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 8 If you use the numeric keys to enter the shift position the original image may be partially cut off on the print depending on the size of the selected document the size of the print paper and the amount of shift specified ...

Page 380: ...Key Entry setting enables you to shift the entire image to a position that you specify using numeric keys Remark For instructions on entering values in inches see the Reference Guide 1 Select the desired User Inbox number and the document to print press Print Change Pr Settings Special Features Shift ...

Page 381: ... value you entered select the shift direction enter the correct valueusing numeric keys The values for the back side can also be automatically set by selecting Same as Front Side or Opposite to Front Side Example When the front side is set to 50 mm for the left and 100 mm for the top If you press Same as Front Side 50 mm for the left and 100 mm for the top If you press Opposite to Front Side 50 mm...

Page 382: ...cial Copying and Mail Box Features 4 128 Using the Numeric Keys Example To move the original image in a diagonal direction Press the top Enter the shift value Press the right Enter the shift value 4 Press OK ...

Page 383: ...be set in combination with this mode see Combination of Functions Chart p 9 8 The Margin mode shifts the entire original image by the designated width Therefore an original whose image extends all the way to the edges of the sheet may be partially cut off on the print You can choose to only create a margin on the back side of a print Therefore originals that already have a margin can be printed in...

Page 384: ... together and printing a document that already has a margin set the Margin mode for the back only If you are using the Margin and 2 Sided Printing modes together and printing a document that does not have a margin set the Margin mode for both the front and back If you enter a value other than 0 you can switch between positive and negative margin width by pressing Example 10 10 50 50 To enter value...

Page 385: ...e shadows and lines that appear when scanning various types of originals There are three types of the Frame Erase mode Original Frame Erase Book Frame Erase and Binding Erase Remark For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 8 ...

Page 386: ...dark borders and frame lines that appear around the scanned image if the original is smaller than the selected record size You can also use this mode to create a blank border around the edge of the recorded page 1 Select the desired User Inbox number place your originals press Scan Special Features Frame Erase ...

Page 387: ...alues in inches press Inch If you want to set the same width for all four borders If you want to set the top left right and bottom widths independently If you want to set the same width for all four borders Press or to set the frame erase width press Next If you want to set the top left right and bottom widths independently Press Adjust Each Dim ...

Page 388: ... respective frame erase widths press Next To return to the screen for setting the same width for all four borders press Adjust All At Once 4 Select the original size press OK You can set the Original Frame Erase mode only for the original paper sizes shown on the touch panel display To select an inch paper size press Inch size ...

Page 389: ... dark border as well as centre and contour lines that appear if you are scanning facing pages in a book or bound original onto a single sheet of recorded page 1 Select the desired User Inbox number place your original on the platen glass press Scan Special Features Frame Erase 2 Press Book Frame Erase ...

Page 390: ... set their respective frame erase widths press Next If you want to set the top left centre right and bottom widths independently Press Adjust Each Dim Select the desired frame erase borders press or to set their respective frame erase widths press Next To return to the screen for setting the same width for all four borders press Adjust All At Once 4 Select the size of the bound original when it is...

Page 391: ...nals Remark Make sure you place your original on the platen glass Do not place originals with binding holes in the feeder as this may damage the originals When using the Binding Erase mode the borders you do not select are also erased by 4 mm 1 Select the desired User Inbox number place your original on the platen glass press Scan Special Features Frame Erase ...

Page 392: ...s Binding Erase select the border where the binding holes are located The border is where the binding holes are located on the original if you visualize the original as being face up 3 Press or to set the frame erase width press OK To enter values in inches press Inch ...

Page 393: ... If the originals are placed in the feeder make sure that the different size originals are of the same weight paper type If the Different Size Originals mode is set the scanning speed may be slower than normal When storing a document in an inbox if Document Size Select is set to anything but Auto all of the originals are scanned in the specified size If you want to scan the originals in their orig...

Page 394: ... when the scanning of each batch is complete You can change or specify the following settings before scanning the next batch of originals i e between batches the 2 sided Original mode original type scan exposure and colour mode However you cannot change the original type scan exposure and colour mode while the machine is scanning originals in the Image Combination mode If you place different size ...

Page 395: ...place your originals press Scan Special Features Job Build 2 Press To cancel scanning press Cancel or 3 When scanning is complete place your next batch of originals press If you want to change the scan settings change them before pressing If the original is two sided If the original is two sided ...

Page 396: ...the original have the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orientations Do not forget to set or cancel the 2 Sided Original mode according to the type of originals you place next To cancel the 2 Sided Original mode press 2 Sided Original Cancel Repeat this step as necessary 4 After the last batch of originals is scanned press D...

Page 397: ...enables you to scan and record the original image by inverting the hues and gradations Remark For information on the modes which cannot be set in combination with this mode see Combination of Functions Chart p 9 8 1 Select the desired User Inbox number place your originals press Scan Special Features Nega Posi ...

Page 398: ...s mode see Combination of Functions Chart p 9 8 If A Auto is selected as the scan exposure on the Scan screen pressing Image Qual Adjustment and making fine adjustments cancels the automatic scan exposure setting Similarly if you select A Auto for the scan exposure setting when image quality adjustments have been made the Image Quality Adjustment mode is cancelled and the automatic exposure is use...

Page 399: ...lect the desired User Inbox number place your originals press Scan Special Features Image Qual Adjustment 2 Press Remove Background OK If the background colour remains or if you want to make the background colour darker when the original is scanned in the Remove Background mode make fine adjustments to the density of the background colour If the optional System Upgrade RAM is installed to expand t...

Page 400: ...ack to its default level Pressing or adjusts the density of each colour Press to make the colour lighter or press to make the colour darker If you make fine adjustments to the density the automatic scan exposure setting is cancelled and the original is scanned according to the Fine Adjustment settings If the optional System Upgrade RAM is not installed Press Fine Adjustment Press or to specify the...

Page 401: ... displayed only if the optional System Upgrade RAM is installed to expand the memory capacity of the machine 1 Select the desired User Inbox number place your originals press Scan Special Features Image Qual Adjustment 2 Press Prevent Bleed thru OK If you want to make fine adjustments to the density press Fine Adjustment press or to specify the amount of bleeding that you want to prevent press OK ...

Page 402: ... side may not be scanned either This setting may not be able to completely prevent dark areas on the reverse side of the original from appearing on the recorded pages but light areas on the front side of the original are always scanned If you make fine adjustments to the density the automatic scan exposure setting is cancelled and the original is scanned according to the Fine Adjustment settings ...

Page 403: ...ing Low If you scan an original containing halftones such as a printed photograph using the Photo mode the moiré effect a shimmering wavy pattern may occur However you can lessen this moiré effect by using Low as the setting to produce a clearer image High This setting enhances the edges of original images so that faint or fine text is reproduced with a sharpercontrast This setting is particularly...

Page 404: ...ed User Inbox number place your originals press Scan Special Features Sharpness 2 Press Low or High to adjust the sharpness press OK To scan text or lines clearly the setting should be towards High To scan originals containing printed photographs or other halftones the setting should be towards Low ...

Page 405: ... use the Form Composition mode the image form must be stored in the machine beforehand See the Reference Guide Up to 100 image forms can be stored However this number varies depending on the free space of the hard disk The Form Composition mode cannot be used with documents whose resolution is other than 600 600 dpi Printing performance may not be optimal in the Form Composition mode depending on ...

Page 406: ...ver the original press OK To check images stored as forms press Check Print to print a sample of the image Press Details to display the detailed information of the image form If Check Print is selected If Check Print is selected Select the paper size press Start Print Press Cancel to cancel the sample print ...

Page 407: ...nnot change the print exposure while printing in the Secure Watermark mode The embedded hidden text may not appear as specified even if the print with the Secure Watermark mode applied is copied depending on the copy machine In this case the relative contrast brightness of the hidden text and the background can be adjusted in Character Background Contrast Adjustment in Adjustment Cleaning from the...

Page 408: ...e Pr Settings Special Features Secure Watermark 2 Select the type of secure watermark Watermark Date Copy Set Numbering Serial Number ID User Name If you select Watermark If you select Watermark Create If you select Date If you select Copy Set Numbering If you select Serial Number If you select ID User Name If you select Watermark Select a preset watermark press Next ...

Page 409: ...the text press OK OK You can also select the text which has been registered in Register Characters for Page No Watermark in Common Settings from the Additional Functions screen If you want to register your newly created secure watermark to be selected whenever necessary press Register enter the text to be registered If you select Date ...

Page 410: ...n list press Next There are six different date formats that you can select in the drop down list If you do not specify a date the date set in Date and Time Settings in System Settings from the Additional Functions screen is printed Confirm that the date and time settings are correct If you select Copy Set Numbering Enter the starting number using numeric keys press Next ...

Page 411: ...Embedding Hidden Text in the Background 4 157 If you select Serial Number Press Next The Serial Number is the number which is displayed at the bottom left of the screen when you press on the control panel If you select ID User Name Press Next ...

Page 412: ...st select the size of the text press OK To embed a pattern in the background of the output select a background pattern from the Background Pattern drop down list You can select Small 36 pt Medium 54 pt or Large 72 pt for the size of the text To change the orientation of characters press Print Characters Vertically To use white letters on a coloured background press White Letters on Colored Backgnd...

Page 413: ...rs in combination with the Cover Sheet Insertion Sheet Insertion or Chapter Page mode or the Cover Job Separator mode the chapter numbers are counted as follows After each chapter page is inserted After each sheet insertion or job separator sheet is inserted If the copy number has fewer than five digits the machine copies it as follows Example If the copy number is 10 00010 is printed If the Pg Co...

Page 414: ...4 Special Copying and Mail Box Features 4 160 Page and Copy Set Numbering Page Numbering p 4 161 Copy Set Numbering p 4 165 ...

Page 415: ...ocument to print press Print Change Pr Settings Special Features Pg Copy Set Numbering 2 Press Page Numbering 3 Select the type of numbering Numbers Only Numbers with Hyphens Numbered Chapters or Total Page Numbering 4 Select the orientation and the position of the page numbers press Next Orientation Vertical Prints the page ...

Page 416: ... Print Date modes to print in the same position a message asking for your confirmation is displayed when you press If you press Back Side Print Pos If you press Adjust Position If you press Back Side Print Pos Select the desired position of the page numbers press Done If you press Adjust Position Press X and Y press or to set their respective position press OK To enter values in inches press Inch ...

Page 417: ... 20 000 To set the total page number automatically press Auto If Total Page Numbering is used with the Booklet mode the total number of pages are printed automatically If you press Inserted Sheets To specify the number of digits to be printed To add text If you press Inserted Sheets Select whether to count the inserted sheets press Done Number Counts the sheet insertions chapter pages job separato...

Page 418: ... printed If the specified number of digits is less than the number of digits of the actual page number the setting is invalid To add text Press Add Characters Next Press Enter enter the text press OK Next You can also select the text which has been registered in Register Characters for Page No Watermark in Common Settings from the Additional Functions screen Set the position of the text press Next...

Page 419: ...et Numbering 3 Select the orientation and the position of the copy set numbers press Next Press Full Surface to print the copy set number repeatedly over the surface of the output Press Numbers in 5 Locations to select all five print positions If Copy Set Numbering Option Settings in System Settings from the Additional Functions screen is set to On Numbers in 5 Locations is grayed out and cannot b...

Page 420: ...ress or to set their respective position press OK To enter values in inches press Inch 4 Enter the number to start numbering from select the Number size and density press OK Select the size of the page numbers from Small Medium and Large 12 0 pt 24 0 pt and 36 0 pt Adjust the character density by pressing Light or Dark If Copy Set Numbering Option Settings in System Settings from the Additional Fu...

Page 421: ...used with documents whose resolution is other than 600 600 dpi Printing performance may not be optimal in the Watermark Print Date mode depending on the selected document and combination of printing modes You can also adjust the position of watermark and date See the Reference Guide If the Watermark Print Date mode is used with the Cover Sheet Insertion mode or the Cover Job Separator mode the wat...

Page 422: ...4 Special Copying and Mail Box Features 4 168 Printing a Watermark and Date Watermark Printing p 4 169 Date Printing p 4 172 ...

Page 423: ...he desired User Inbox number and the document to print press Print Change Pr Settings Special Features Watermark Print Date 2 Press Watermark 3 Set the watermark orientation and position press Next Orientation Vertical Prints the watermark vertically Horizontal Prints the watermark horizontally ...

Page 424: ...Side Print Pos is selected If Print Type is selected If Adjust Position is selected If Back Side Print Pos is selected Select the desired position of the page numbers press Done If Print Type is selected Select All Pages or Print on Top Page Only press Done If Adjust Position is selected Press X and Y press or to set their respective position press OK To enter values in inches press Inch 4 Select ...

Page 425: ...egister Characters for Page No Watermark in Common Settings from the Additional Functions screen 5 Specify the text size and print type press OK Select the size of the watermark from Small Medium and Large 36 0 pt 54 0 pt and 72 0 pt You can select Transparent or Overlay for the print type If Transparent is selected you can also adjust the halftone density by pressing Light or Dark ...

Page 426: ...nt Change Pr Settings Special Features Watermark Print Date 2 Press Print Date 3 Set the number orientation and position press Next If you set any two of the Page Numbering Copy Set Numbering Watermark or Print Date modes to print in the same position a message asking for your confirmation is displayed when you press If Adjust Position is selected ...

Page 427: ... format you can select from If no date is set the date set in Date and Time Settings in the System Settings from the Additional Functions screen is printed Confirm that the date and time settings are correct 5 Set the number size and print type press OK Select the size of the numbers from Small Medium and Large 10 5 pt 12 0 pt and 14 0 pt You can select Transparent or Overlay for the print type If...

Page 428: ...4 Special Copying and Mail Box Features 4 174 Date Printing ...

Page 429: ...chapter 5 Memory Features ...

Page 430: ...call by pressing Recall You cannot recall the Job Block Combination mode The Standard mode is not stored in Recall memory Identical copy settings are stored only once in Recall memory Even if a remote copy printer is stored in Recall mode and the main power of this machine or the remote copy printer is turned OFF and ON again the stored settings change to standard Local Print settings To use the s...

Page 431: ...5 Memory Features Recalling Previous Copy Jobs 5 3 2 Select 1 Before 2 Before or 3 Before 3 Verify the settings press OK You can change the recalled copy settings before making copies ...

Page 432: ...his machine or the remote copy printer is turned OFF and ON again the stored settings change to standard Local Print settings To use the stored remote copy printer confirm that the remote copy printer is ON update the remote copy printer information after the specified time period you set in Startup Time Settings in Network Settings in System Settings from the Additional Functions screen and set t...

Page 433: ...tures screen 2 Press Special Features Mode Memory 3 Select a key M1 to M9 for storing the settings press Register Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed If you select a key without settings If you select a key that already has set...

Page 434: ...ars asking for your confirmation to store the settings Press Yes If you select a key that already has settings stored in it A screen appears asking for your confirmation to overwrite the previous settings Press Yes 4 Press Cancel You can assign a name to the memory key by pressing Register Name ...

Page 435: ...ngs stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed You can also name keys with no settings stored in them 3 Enter a name press OK If you press OK without entering any characters the key name reverts to its current name default M1 to M9 4 Press Cancel ...

Page 436: ...rify the settings press OK If you select a key that does not have settings stored in it OK is grayed out and you cannot press it You can select another key that has copy settings stored in it or press Cancel Recalling settings from memory cancels the current settings You can make changes to the recalled settings If you press another key the settings stored in that key are recalled ...

Page 437: ...ake sure to check the settings first before erasing them Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed 3 Press Yes Key names are not erased For instructions on changing a key name see Naming a Memory Key p 5 7 4 Press Cancel ...

Page 438: ...r copy settings and then store them in a memory key There are nine memory keys and they can be assigned names for increased convenience This feature is useful for storing frequently used scan print and copy settings Remark The scan print and copy settings stored in memory are not erased even if the power is turned OFF ...

Page 439: ...5 Memory Features Storing Scan Print Settings 5 11 Storing Scan Print Settings ...

Page 440: ...3 Select a key M1 to M9 for storing the settings press Register Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed If you select a key without settings If you select a key that already has settings stored in it ...

Page 441: ... asking for your confirmation to store the settings Press Yes If you select a key that already has settings stored in it A screen appears asking for your confirmation to overwrite the previous settings Press Yes 4 Press Cancel You can assign a name to the memory key by pressing Register Name ...

Page 442: ...de Memory 3 Select a key M1 to M9 for storing the settings press Register Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed If you select a key without settings If you select a key that already has settings stored in it ...

Page 443: ... asking for your confirmation to store the settings Press Yes If you select a key that already has settings stored in it A screen appears asking for your confirmation to overwrite the previous settings Press Yes 4 Press Cancel You can assign a name to the memory key by pressing Register Name ...

Page 444: ...5 Memory Features 5 16 Naming a Memory Key Naming a Memory Key ...

Page 445: ...ready have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed You can also name keys with no settings stored in them 3 Enter a name press OK If you press OK without entering any characters the key name reverts to its current name default M1 to M9 4 Press Cancel ...

Page 446: ... Name Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed You can also name keys with no settings stored in them 3 Enter a name press OK If you press OK without entering any characters the key name reverts to its current name default M1 to M9 ...

Page 447: ...5 Memory Features Recalling Scan Print Settings 5 19 Recalling Scan Print Settings ...

Page 448: ...t to recall 3 Verify the settings press OK If you select a key that does not have settings stored in it OK is grayed out and you cannot press it You can select another key that has copy scan print settings stored in it or press Cancel Recalling settings from memory cancels the current settings You can make changes to the recalled settings If you press another key the settings stored in that key ar...

Page 449: ...t you want to recall 3 Verify the settings press OK If you select a key that does not have settings stored in it OK is grayed out and you cannot press it You can select another key that has copy scan print settings stored in it or press Cancel Recalling settings from memory cancels the current settings You can make changes to the recalled settings If you press another key the settings stored in th...

Page 450: ...5 Memory Features 5 22 Erasing Scan Print Settings Erasing Scan Print Settings ...

Page 451: ...press Erase Make sure to check the settings first before erasing them Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed 3 Press Yes Key names are not erased For instructions on changing a key name see Naming a Memory Key p 5 16 4 Press Cance...

Page 452: ... you want to erase press Erase Make sure to check the settings first before erasing them Keys that already have settings stored in them are displayed with a coloured triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed 3 Press Yes Key names are not erased For instructions on changing a key name see Naming a Memory Key p...

Page 453: ...chapter 6 Sending and Receiving Documents Using the Inboxes ...

Page 454: ...6 Sending and Receiving Documents Using the Inboxes 6 2 Memory RX Inbox Memory RX Inbox You can select either the Memory RX Inbox or Divided Data RX Inbox from the Memory RX Inbox screen ...

Page 455: ...emark You can use the Memory RX Inbox function for receiving and storing I fax documents only if the optional Color Universal Send Kit is activated You can use the Memory RX Inbox function for receiving and storing fax documents only if the optional Super G3 FAX Board is installed If you want to use Memory Lock you must first set Use Fax Memory Lock and Use I Fax Memory Lock to On in Memory RX Inb...

Page 456: ...ax Memory Lock and Fax Memory Lock modes see the Sending and Facsimile Guide The following messages are displayed while Memory Lock is being set to On I Fax Memory RX is on I Fax documents will be received in memory Fax Memory RX is on Fax documents will be received in memory 2 The machine is now ready to receive documents in memory The message Check the Memory RX Inbox is displayed when a documen...

Page 457: ...o use Memory Lock you must first set Use Fax Memory Lock and Use I Fax Memory Lock to On in Memory RX Inbox Settings To access the Memory RX Inbox Settings screen press System Settings Communications Settings See the Sending and Facsimile Guide 1 Press Memory RX Inbox on the Inbox Selection screen press Memory RX Inbox 2 Select On or Off for I Fax Memory Lock and or Fax Memory Lock Details of each...

Page 458: ...s displayed when you set Fax I Fax Memory Lock to On and the time at which Memory Lock will automatically switch On is displayed when you set Memory Lock to Off If I Fax Memory Lock is set to Off documents received through the I Fax function are printed and erased from the Memory RX Inbox If Fax Memory Lock is set to Off documents received through the Fax function are printed and erased from the M...

Page 459: ...th the settings that were used when the documents were received A document stored in the Memory RX Inbox is automatically deleted after it is printed You can print only one document at a time You cannot print multiple documents stored in the Memory RX Inbox simultaneously If Fax Memory Lock and I Fax Memory Lock are set to Off documents transmitted to the Memory RX Inbox are printed as they are re...

Page 460: ...ng sent the Divided Data RX Inbox stores the divided data and automatically combines it into a single I fax document After the document hasbeen combined it is printed forwarded or stored in memory in the same way as when a regular I fax document is received Remark You can save I fax documents in divided data form in the Divided Data RX Inbox only if the optional Color Universal Send Kit is activat...

Page 461: ... the Divided Data RX Inbox You can check the status of divided data and the remaining capacity of the Divided Data RX Inbox 1 Press Memory RX Inbox on the Inbox Selection screen press Divided Data RX Inbox 2 Select the document you want to confirm press Divide Data List 3 Select the divided data you want to confirm press Details ...

Page 462: ... the document which is being erased only the data which has already been received is combined to form the document Data which can be combined to form complete pages is printed and any remaining data is erased without being printed If you delete the divided data it cannot be combined to form a document even if the remaining divided data is received later As the divided data is not valid image data ...

Page 463: ...Fax Inboxes If a document received by Fax I Fax matches the specified forwarding conditions it is stored in a Confidential Fax Inbox without being printed This feature is useful for receiving confidential documents You can print the documents stored in Confidential Fax Inboxes whenever necessary ...

Page 464: ...only if the optional Super G3 FAX Board is installed Confidential Fax Inboxes are available only if the optional Color Universal Send Kit is activated or if the optional Super G3 FAX Board is installed In order to use a Confidential Fax Inbox it is necessary to first register the Confidential Fax Inbox as a forwarding destination in Forwarding Settings in System Settings from the Additional Functi...

Page 465: ...as a forwarding destination For instructions on specifying forwarding settings for documents received by Fax I Fax see the Sending and Facsimile Guide 2 The machine is now ready to receive documents in the specified Confidential Fax Inbox The message below is displayed when a document is received in a Confidential Fax Inbox Check the Confidential Fax Inboxes ...

Page 466: ...rint documents stored in Confidential Fax Inboxes only with the settings used when the documents were received You can print only one document at a time You cannot print multiple documents stored in Confidential Fax Inboxes simultaneously 1 Press Conf Fax Inbox on the Inbox Selection screen press the desired Confidential Fax Inbox number 2 Select the document that you want to print press Print 3 P...

Page 467: ... 600 dpi cannot be sent if there is a fax address included in the destination You cannot send documents stored in a Confidential Fax Inbox 1 Select the desired User Inbox number select the document that you want to send press Send To select all of the documents up to 100 documents from the top in the User Inbox press Select All Max 100 doc If a document is already selected this key appears as Clea...

Page 468: ...e Send settings If Restrict New Address is set to On in the System Manager Settings from the Additional Functions screen you cannot enter a destination in New Address You have to select a stored destination by pressing Address Book Network Add Book or One touch Buttons If you want to automatically delete the selected document after it is sent press Delete After Sending While the document is being ...

Page 469: ...chapter 7 Using the Express Copy Basic Features Screen ...

Page 470: ...er the Auto Clear mode initiates is the Regular Copy Basic Features screen After changing the copy settings even if you switch to the Express Copy Basic Features screen from the Regular Copy Basic Features screen or vice versa the copy settings will be retained If you press on the Express Copy Basic Features screen the display returns to the Express Copy Basic Features screen Standard mode If you ...

Page 471: ...splayed on the Express Copy Basic Features screen are displayed on the Regular Copy Basic Features screen by pressing Special Features This screen enables you to set basic copying modes You can adjust the exposure set basic copying modes such as the Collate mode and Special Features modes such as Mode Memory and the Recall modes 1 Adjusting Exposure Automatic Adjustment of Exposure You can adjust ...

Page 472: ...t job long enough to make higher priority copies See Interrupting the Current Job to Make Priority Copies Interrupt Mode p 7 39 9 Sample Set This mode enables you to check the copy result before making multiple copies See Sample Set p 7 40 10 Others You can set copy modes other than Scan Originals Book Page Edit Shift Process Layout and Image Adjustment See Making Copies with Job Done Notice Other...

Page 473: ...s appear on the Express Copy Basic Features screen when you press certain keys Press or any point outside the pop up display to close the pop up displays Example The pop up display which appears when Enlarge is pressed Grayed Out Keys Keys which are grayed out cannot be set Option is only available when there are optional settings for a copy mode you have selected Keys for modes which cannot be us...

Page 474: ...s can be used in combination with other copy modes Depending on the copy modes you have selected some copy modes which are not selected may be displayed with a You cannot select these copy modes in combination with the currently selected copy modes Example The display of the Different Size Originals key when the 2 Page Separation mode is set ...

Page 475: ...7 Using the Express Copy Basic Features Screen Operating the Express Copy Basic Features Screen 7 7 ...

Page 476: ...es Screen Making a Copy With the Express Copy Basic Features Screen This section explains the basic procedure for making a copy with the Express Copy Basic Features screen Remark For information on the modes which cannot be set in combination with these modes see Combination of Functions Chart p 9 2 ...

Page 477: ...xposure For instructions on this procedure using the Regular Copy Basic Features screen see Manual Exposure Adjustment p 3 3 1 Press or Auto Density to adjust the copy exposure Press and to move the indicator to the left to make the exposure lighter or to the right to make the exposure darker ...

Page 478: ...ype Settings p 3 2 Remark If you make copies of an original containing halftones such as a printed photograph moiré or screen clash may occur If this happens you can soften this moiré effect by using the Sharpness mode See Making Sharp Contrast Copies Sharpness p 7 98 1 Select the image quality Text Text Photo or Photo If Photo Mode in Copy Settings from the Additional Functions screen is set to O...

Page 479: ...7 Using the Express Copy Basic Features Screen Selecting Image Quality 7 11 select Printed Image See Setting the Photo Mode for the Copying Function p 8 16 ...

Page 480: ...by Percentage Zoom by Percentage Specifying the Copy Ratio by Percentage Zoom by Percentage For instructions on this procedure using the Regular Copy Basic Features screen see Zoom by Percentage p 3 11 1 Set the copy ratio by pressing or To return the copy ratio to 100 press 1 1 ...

Page 481: ...7 Using the Express Copy Basic Features Screen Specifying the Copy Ratio by Percentage Zoom by Percentage 7 13 You can also use the numeric keys on the pop up display to enter values ...

Page 482: ...k Place your originals horizontally in the following cases If you are enlarging A4 originals to A3 If you are enlarging A5 originals to A3 when the original is placed on the platen glass If you are reducing A3 originals to A4 with Auto Orientation in Copy Settings from the Additional Functions screen set to Off place A4R size paper in a paper drawer or stack bypass 1 To reduce select a preset redu...

Page 483: ...see Auto Zoom p 3 13 Remark You cannot copy highly transparent originals such as transparencies in the Auto Zoom mode Use the Preset Zoom or Zoom by Percentage modes To use the Auto Zoom mode your originals must conform to a standard paper size A3 A4 A4R A5 A5R or A6R You can place A6R originals only on the platen glass 1 Press Auto If you set Auto you have to select a paper size manually If you d...

Page 484: ...o Prevent the Original Periphery from Being Trimmed Entire Image Slightly Reducing Images to Prevent the Original Periphery from Being Trimmed Entire Image For instructions on this procedure using the Regular Copy Basic Features screen see Entire Image p 3 15 1 Press Entire Image ...

Page 485: ...structions on this procedure using the Regular Copy Basic Features screen see Reducing Enlarging Using the Original and Copy Sizes p 3 17 Remark For instructions on entering values in inches see the Reference Guide 1 Press Other Ratio Settings Zoom Program 2 Press Zoom or XY Zoom Making Copies with the Same XY Copy Ratio Zoom Making Copies with Different XY Copy Ratios XY Zoom Making Copies with t...

Page 486: ...l be adjusted to 25 If it is more than 400 a message appears telling you that the ratio will be adjusted to 400 Making Copies with Different XY Copy Ratios XY Zoom Press X horizontal direction and Y vertical direction for both the original size and the copy size enter each value for X and Y If the zoom ratio is less than 25 a message appears telling you that the ratio will be adjusted to 25 If it ...

Page 487: ...highly transparent originals such as transparencies in the Auto XY Zoom mode To make such copies specify the copy ratio If you set the Auto XY Zoom mode select the paper size using the Manual Paper Selection mode If you do not select a paper size Paper Drawer 1 is automatically selected and the copy ratio is set to match the size of the paper loaded in that drawer If you set the copy ratio in the ...

Page 488: ... Originals with Copy Ratios Set Independently for the X and Y Axes XY Zoom 3 Press Done If you set Auto XY Zoom you have to select a paper size manually If you do not select a paper size the copy ratio is automatically set to match the paper size loaded in paper drawer 1 ...

Page 489: ... correctly it could adversely affect the quality of the image Moreover the fixing unit may become dirty or the paper could jam and a service repair may be needed 1 Select the paper source The paper sizes types are indicated by icons on the touch panel display in the order in which they are loaded in the paper drawers Manual Paper Selection Press Auto to set the machine to automatically select the ...

Page 490: ...Image Combination Booklet Transparency Interleaving Shift Image Repeat Form Composition Page Numbering Copy Set Numbering Watermark Print Date Secure Watermark Job Block Combination or Store In User Inbox mode cannot be specified If the envelope type is not set correctly a paper jam will occur Do not use envelopes that have glue attached to their flaps as the glue may melt due to the heat and pres...

Page 491: ...be selected only if A4 is selected as the paper size Register Set is a shortcut key to Register Paper Type in Common Settings from the Additional Functions screen Paper Select Key Size for Express Copy Screen in Copy Settings from the Additional Functions screen and Stack Bypass Standard Settings in Common Settings from the Additional Functions screen ...

Page 492: ...e Regular Copy Basic Features screen see 1 to 2 Sided p 3 46 Remark You may not be able to make two sided copies on some types of paper depending on the paper Make sure to place originals with a horizontal landscape orientation such as A4R and A5R horizontally If these originals are placed vertically the back side of the original is copied upside down 1 Press 1 2 Sided Option 2 Select the type of ...

Page 493: ...ocedure using the Regular Copy Basic Features screen see 2 to 2 Sided p 3 48 Remark You may not be able to make 2 sided copies on some types of paper depending on the paper 2 2 Sided copying is available only if the optional Feeder DADF U1 is attached standard equipped for the iR3245N iR3235N iR3225N 1 Press 2 2 Sided Option 2 Select the type of two sided orientation for both the original and the ...

Page 494: ...ic Features screen see 2 to 1 Sided p 3 50 Remark You may not be able to make two sided copies on some types of paper depending on the paper 2 1 Sided copying is available only if the optional Feeder DADF U1 is attached standard equipped for the iR3245N iR3235N iR3225N Make sure to place originals with a horizontal landscape orientation such as A4R and A5R horizontally 1 Press 2 1 Sided Option 2 S...

Page 495: ...ot be able to make two sided copies on some types of paper depending on the paper When using this feature select A4 size paper When copying with the Front Back 2 Sided mode the front side of the first two sided page and the back side of the last two sided page are left blank The machine s counter does not count the blank pages as copies Place the originals on the platen glass You cannot use the Bo...

Page 496: ... Order Collate For instructions on this procedure using the Regular Copy Basic Features screen see Page Order Collate p 3 34 Remark The Finishing modes cannot be set if Free Size Envelopes Transparencies Tracing Paper or Labels is selected as the paper type 1 Press Collate Press Collate Not Set if you do not want to collate the output ...

Page 497: ...press Copy Basic Features Screen Collating Copies into Sets in Page Order Collate 7 29 If you want the copies slightly offset vertically in the output tray press Offset If you want hole punches made press Hole Punch ...

Page 498: ...lly When the available paper size is loaded in both the horizontal and vertical directions The selected paper source must have Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen set to On See the Reference Guide When you have selected Automatic Paper Selection for the Rotate mode make sure to load only paper that can be rotated Otherwise the output will not be r...

Page 499: ... the Same Page Group For instructions on this procedure using the Regular Copy Basic Features screen see Same Page Group p 3 37 Remark The Finishing modes cannot be set if Free Size Envelopes Transparencies Tracing Paper or Labels is selected as the paper type 1 Press Group Press Collate Not Set if you do not want to collate the output ...

Page 500: ...ress Copy Basic Features Screen 7 32 Collating Copies into Groups of the Same Page Group If you want the copies slightly offset vertically in the output tray press Offset If you want hole punches made press Hole Punch ...

Page 501: ...ally When the available paper size is loaded in both the horizontal and vertical directions The selected paper source must have Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen set to On See the Reference Guide When you have selected Automatic Paper Selection for the Rotate mode make sure to load only paper that can be rotated Otherwise the output will not be ...

Page 502: ...ion on stapling positions see the Reference Guide The accuracy of folds created in the Saddle Stitch mode may vary depending on the paper type and the number of sheets The Staple mode can be set only if an optional finisher is attached When printing on special types of paper such as heavy paper or transparencies be sure to correctly set the paper type especially if you are using heavy paper If the...

Page 503: ...paper to use for the main document from Stack Bypass Settings select the paper size and press Next select the paper type and press OK press Done If you want to add a cover press Add Cover Select the paper source to use for the cover and whether to print on the cover press OK If you selected the paper to use for the cover from Stack Bypass Settings select the paper type press Done The paper used fo...

Page 504: ...7 Using the Express Copy Basic Features Screen 7 36 Collating Pages and Stapling Staple Only 64 to 90 g m2 paper can be used for the main document and 64 to 128 g m2 paper can be used for the cover page ...

Page 505: ...n see Setting the Standard Keys for the Regular Copy Basic Features Screen p 8 9 1 Press Register frequently used keys 2 Select the number of Standard Keys that are displayed on the Express Copy Basic Features screen Up to 5 Set Keys Displaying maximum 5 Standard Keys Up to 10 Set Keys Displaying maximum 10 Standard Keys 3 Select the Standard Key to be stored press Settings ...

Page 506: ...lay the group of functions to be stored as Standard Keys by pressing or select the desired function 5 Select the desired mode to be stored as a Standard Key press OK The five stored Standard Keys are displayed as shown below The 10 stored Standard Keys are displayed as shown below ...

Page 507: ...ke Priority Copies Interrupt Mode 7 39 Interrupting the Current Job to Make Priority Copies Interrupt Mode For instructions on this procedure using the Regular Copy Basic Features screen see Interrupt Mode p 1 48 1 Press Interrupt 2 Place your originals select the desired copy modes ...

Page 508: ... p 1 50 Remark Sample Set appears only if you set to make multiple copies of your original in the Collate Offset Collate Rotate Collate Staple Front Cover Back Cover Paper Insertion Booklet or Transparency Interleaving mode Sample Set does not appear if the Group or Offset Group mode is set 1 Place your originals select the desired copy modes press Sample Set 2 Press ...

Page 509: ...the Copy Paper Size Paper Select p 7 21 To collate the copies press Finishing See Making a Copy With the Express Copy Basic Features Screen p 7 8 To make two sided copies press 2 Sided Copy See Making a Copy With the Express Copy Basic Features Screen p 7 8 To set a margin for binding press Margin See Making Copies with Margins Margin p 7 77 To embed hidden text in the background press Secure Wate...

Page 510: ...essing Recall is not possible You cannot recall the Job Block Combination mode The Standard mode cannot be recalled or stored Identical copy modes that are stored are counted as one setting Even if a remote copy printer is stored in Recall mode and the main power of this machine or the remote copy printer is turned OFF and ON again the stored settings change to standard Local Print settings To use...

Page 511: ...7 Using the Express Copy Basic Features Screen Recalling a Previous Copy Setting Recall 7 43 2 Select either 1 Before 2 Before or 3 Before ...

Page 512: ...d in Memory Key mode and the main power of this machine or the remote copy printer is turned OFF and ON again the stored settings change to standard Local Print settings To use the stored remote copy printer confirm that the remote copy printer is ON update the remote copy printer information after the specified time period you set in Startup Time Settings in Network Settings in System Settings fr...

Page 513: ...mbination mode in Mode Memory 1 Specify the copy settings to register on the Express Copy Functions screen press Mode Memory 2 Press Register 3 Select a memory key M1 to M9 to store a desired mode press Register If you select an empty memory key no settings have been stored If you select an occupied memory key settings have been stored ...

Page 514: ...rs asking you to store the mode The memory key registering the copy mode is highlighted and the registered settings are displayed If you select an occupied memory key settings have been stored Press Yes when the confirmation message appears asking you to overwrite the mode The memory key registering the copy mode is highlighted and the registered settings are displayed 4 Press Done ...

Page 515: ...tering a Memory Key Name For instructions on this procedure using the Regular Copy Basic Features screen see Naming a Memory Key p 5 7 1 On the Mode Memory screen press Register 2 Select a memory key M1 to M9 to give a name to press Register Name 3 Enter the new name press OK 4 Press Done ...

Page 516: ... 48 Recalling a Copy Mode Recalling a Copy Mode For instructions on this procedure using the Regular Copy Basic Features screen see Recalling Copy Settings p 5 8 1 Press Mode Memory select a memory key that registers the copy settings you want to use ...

Page 517: ...a Copy Mode For instructions on this procedure using the Regular Copy Basic Features screen see Erasing Copy Settings p 5 9 1 Press Mode Memory Register 2 Select a memory key to be erased press Erase Make sure to check the settings first before erasing them 3 Press Yes 4 Press Done ...

Page 518: ...Size originals mode and so on Press Scan Originals to set these modes Remark For information on the modes which cannot be set in combination with these modes see Combination of Functions Chart p 9 2 To cancel the settings for each function press Do Not Set Modes in Scan Originals 1 2 Page Separation This mode enables you to copy facing pages in a book or magazine onto separate sheets of paper See ...

Page 519: ...d A4 together as one group by setting them in the feeder See Feeding Different Sized Originals Together in the Feeder Different Size Originals p 7 55 4 Scan Image Check This mode enables you to confirm scanned images page by page while copying them when you scan originals in succession on the platen glass See Copying while Verifying Scanned Images Scan Image Check p 7 56 ...

Page 520: ...ng the Regular Copy Basic Features screen see 2 Page Separation p 4 6 Remark Place the original on the platen glass The 2 Page Separation mode cannot be used when the original is placed in the feeder To make two sided copies of books or bound originals use the Book 2 Sided copying feature in the 2 Sided mode See Making Two Sided Copies from Facing Pages in a Book Book to 2 Sided p 7 27 1 Press Sca...

Page 521: ...beforehand according to the type of originals and the desired result If you place the originals in the feeder remove each original from the original output area when scanning is complete When copying you can change or specify the following settings before scanning the next batch of originals i e between batches the number of copies 2 Sided Original mode original type copy exposure However if you s...

Page 522: ...7 Using the Express Copy Basic Features Screen 7 54 Copying Separately Set Originals Job Build 3 Press Done ...

Page 523: ...r Different Size Originals For instructions on this procedure using the Regular Copy Basic Features screen see Different Size Originals p 4 42 Remark All originals placed together in the feeder must be the same weight paper type If the Different Size Originals mode is set the scanning speed may be slower than normal 1 Press Scan Originals Different Size Originals 2 Press Set 3 Press Done ...

Page 524: ...is procedure using the Regular Copy Basic Features screen see Scan Image Check p 4 46 Remark When 1 2 Sided is set two sided copying is not performed and the machine copies each original at a time The originals must be set on the platen glass You cannot copy using Scan Image Check mode with the originals set in the feeder 1 Press Scan Originals Scan Image Check 2 Press Set 3 Press Done ...

Page 525: ...section describes the functions that you can use from Book Page Edit Shift on the Express Copy Basic Features screen This screen enables you to make copies for use as a booklet with the Booklet mode make copies with the original image shifted with the Shift mode and so on Press Book Page Edit Shift to set these modes ...

Page 526: ...ode enables you to copy one sided or two sided originals in such a way that the copies are made into a booklet See Making Copies for Use as a Booklet Booklet p 7 63 4 Page Numbering Documents can be copied with page numbers numbers only numbers surrounded by hyphens or chapter numbers See Page Numbering p 7 67 5 Copy Set Numbering This mode enables you to copy a document with a five digit serial n...

Page 527: ... Covers Sheet Insertions and Chapter Pages to Copy Sets Front Cover Back Cover Paper Insertion For instructions on this procedure using the Regular Copy Basic Features screen see Cover Sheet Insertion p 4 8 Remark If you select the Staple mode when an optional finisher is attached you cannot staple more than 30 sheets of A3 or A4R paper or 50 sheets of A4 paper including sheet insertions ...

Page 528: ...the paper source Select the same sized paper for Front Cover and Back Cover If you set Paper Insertion select the same sized paper as the front and back covers When you select Front Cover Back Cover Paper Insertion if the paper size for one feature is changed to another size the other two features are changed However you may change the paper drawer for one feature without affecting the others as l...

Page 529: ...hange a specific setting press or to scroll to the desired page select the page press Edit To erase a specific setting press or to scroll to the desired page select the page press Erase 3 Enter the page number where you want sheet insertions or chapter pages to be inserted Enter the page number where you want the sheet insertion added using Press Paper Select select the paper source Select the sam...

Page 530: ...eatures are changed However you may change the paper drawer for one feature without affecting the others as long as the paper size is the same Select whether to print on the front side back side or both sides of the paper If you set Chapter Page you cannot set the side of paper to print on Press OK You cannot insert the sheet insertion and chapter page on the first page Set their positions startin...

Page 531: ...2 is attached The accuracy of folds created in the Saddle Stitch mode may vary depending on the paper type and the number of sheets Make sure to place originals with a vertical portrait orientation vertically If these originals are placed horizontally the even numbered pages will be printed upside down When printing on special types of paper such as heavy paper or transparencies be sure to correct...

Page 532: ...he cover press OK If you selected the paper to use for the cover from Stack Bypass Settings select the paper type press Done The paper used for the cover page must be the same paper size as that which is used for copying the main document If you select Print for only Front Inside Cover and or Back Inside Cover Heavy can be selected Only 64 to 90 g m2 paper can be used for the main document and 64 ...

Page 533: ...ng Copies for Use as a Booklet Booklet 7 65 3 Set the Booklet Tray guide to match the paper size Make sure to set the Booklet Tray guide correctly to match the paper size Setting the Booklet Tray guide incorrectly may result in a paper jam 4 Press Done ...

Page 534: ...y Set Numbering Page Numbering Copy Set Numbering For instructions on this procedure using the Regular Copy Basic Features screen see Page and Copy Set Numbering p 4 68 Remark Printing performance may not be optimal in the Page Numbering or Copy Set Numbering mode depending on the scanned original and combination of copy modes ...

Page 535: ...the position of the page number for the backside and whether to count the inserted sheets If you select Number of Digits enter the size of page number by pressing or press OK If you select Add Character set the character and position for page numbering press OK You can also select the text which has been registered in Register Characters for Page No Watermark in Common Settings from Additional Fun...

Page 536: ...ith page numbers specify the starting chapter number on the left and the starting page number on the right 1 to 9 999 If you want to insert the total page number along with page numbers specify to have the page numbers start on the left side 1 to 9 999 and the total page number starts on the right side 1 to 20 000 To set the total page number automatically press Auto 3 Press Done ...

Page 537: ... Copy Set Numbering 2 Press Set specify each setting Select the orientation and print position of the copy set numbers If you want to adjust the print position press Adjust Position press X and Y press or to set their respective position press Done Set the starting page number and size of the page numbers 3 Press Done ...

Page 538: ...Printing a Watermark and Date Watermark Print Date For instructions on this procedure using the Regular Copy Basic Features screen see Printing a Watermark and Date p 4 77 Remark Printing performance may not be optimal in the Watermark mode depending on the scanned original and combination of copy modes ...

Page 539: ...e Watermark Type drop down list press Enter enter the text press OK You can also select the text which has been registered in Register Characters for Page No Watermark in Common Settings from the Additional Functions screen Press Print Type select the desired print type You can select Transparent or Overlay for the print type If Transparent is selected you can adjust the halftone density by pressi...

Page 540: ... Using the Express Copy Basic Features Screen 7 72 Watermark If you want to adjust the print position press Adjust Position press X and Y press or to set their respective position press Done 3 Press Done ...

Page 541: ...t the number size and date format Specify the date Press Print Type select the desired printing type You can select Transparent or Overlay for the print type If Transparent is selected you can also adjust the halftone density by pressing Light or Dark If you want to adjust the print position press Adjust Position press X and Y press or to set their respective position press Done 3 Press Done ...

Page 542: ...creen see Shifting the Original Image p 4 25 Remark If Center Corner Shift is selected and the original and the copy paper are the same size and the copy ratio is set at 100 the image of the original is not shifted If you use the numeric keys to enter the shift position the original image may be partially cut off on the copy depending on the size of the original Image the size of the copy paper an...

Page 543: ... Original Image Shifted to the Centre or a Corner 1 Press Book Page Edit Shift Shift 2 Press Center Corner Shift select the shift direction with an arrow key The shift direction is the direction that you want the original image moved to if you visualize the original image as being face up and appearing in the centre of the copy image 3 Press Done ...

Page 544: ...s Making Copies with the Original Image Shifted Using the Numeric Keys Remark For instructions on entering values in inches see the Reference Guide 1 Press Book Page Edit Shift Shift 2 Press No Key Entry 3 Press Settings under Front Side or Back Side select the shift direction enter the desired value using 4 Press Done ...

Page 545: ...hen copying an original image that extends to the edge of the sheet part of that image will be cut off 1 Press Book Page Edit Shift Margin 2 Select the desired margin type set the margin width Press or to set the margin width 50 mm to 50 mm of the front and back side of the paper If you are using the Margin and 2 Sided modes together and copying an original that already has margins follow the inst...

Page 546: ... only If you are using the Margin and 2 Sided modes together and copying an original that does not have a margin follow the instructions below 1 2 Sided Set the Margin mode for both the front and back 2 2 Sided Set the Margin mode for both the front and back 2 1 Sided Set the Margin mode for both the front and back 3 Press Done ...

Page 547: ... from Process Layout on the Express Copy Basic Features screen This screen enables you to automatically reduce multiple originals to fit onto one side or both sides of a selected paper size with the Image Combination mode erase shadows and lines that appear when copying scanning with the Frame Erase mode and so on Press Process Layout to set these modes ...

Page 548: ...Secure Watermark This mode enables you to embed hidden text in the background of copies See Embedding Hidden Text in the Background p 7 85 4 Image Repeat You can repeatedly copy the image of an original in either the vertical or horizontal direction See Making Copies by the Original Image Repeated Image Repeat p 7 87 5 Frame Erase This mode erases shadows and lines that appear when copying various...

Page 549: ...DF U1 is attached standard equipped for the iR3245N iR3235N iR3225N Originals copied using the Image Combination mode must all be the same size You cannot use the Image Combination mode with the Different Size Originals mode Before scanning the next original between jobs you can set or change settings for the number of copy sets and 2 Sided Original mode 1 Press Process Layout Image Combination 2 ...

Page 550: ...ginals to Fit on a Single Copy Sheet Image Combination Press 2 Sided Original to scan two sided originals select the type of 2 sided originals Press 2 Sided Copy to make two sided copies select the type of two sided orientation Press Paper Select select the paper source 3 Press Done ...

Page 551: ... If multiple image forms with the same assigned name are stored in the remote copy printer different image may be used for Form Composition To copy in the Form Composition mode the Image form must be stored in the memory of the machine See the Reference Guide The Form Composition mode can be used with other copy modes to process images However copy modes other than the Shift or Mirror Image mode a...

Page 552: ...ed over the original To check the images stored as forms press Check Print to print a sample of the image If you press Details the detailed information of the image form is displayed If Check Print is pressed If Check Print is pressed Select the paper size press Start Print Press Cancel to cancel the sample print 3 Press Done ...

Page 553: ... hidden text may not appear as specified even if the copy with the Secure Watermark mode applied is copied depending on the copy machine The Secure Watermark mode is available only if the optional Secure Watermark is activated Printing performance may not be optimal in the Secure Watermark mode depending on the selected document and combination of printing modes 1 Press Process Layout Secure Water...

Page 554: ...gistered in Register Characters for Page No Watermark in Common Settings from the Additional Functions screen If you want to register your newly created Secure Watermark to be selected whenever necessary press Register enter the text to be registered Select the background pattern and size of the text To change the orientation of characters press Print Characters Vertically To use white letters on ...

Page 555: ...both the horizontal and vertical directions Press Auto to set the number of times the image will repeat automatically To make repeated images with the number of repeats automatically set select the paper size The original image is then copied so that the maximum number of images possible fits onto the selected paper size Press or to set the number of times the image will repeat manually If you wan...

Page 556: ...7 Using the Express Copy Basic Features Screen 7 88 Making Copies by the Original Image Repeated Image Repeat 3 Press Done ...

Page 557: ...eatures Screen Erasing Shadows and Frame Lines from Copies Frame Erase 7 89 Erasing Shadows and Frame Lines from Copies Frame Erase For instructions on this procedure using the Regular Copy Basic Features screen see Frame Erase p 4 32 ...

Page 558: ...iginal size set the frame width area to erase by pressing or The frame area is erased evenly based on the value you set around each edge of the original To set different frame erase width values for the top right left and bottom sides of the original independently press Adjust Each Dim If you press Adjust Each Dim select the frame erase values by pressing or You can set the Original Frame Erase mo...

Page 559: ... size press Center and Sides set the frame width to erase by using or The frame area to be erased is uniformly set for all sides of the original To set the value independently for all sides of the original press Adjust Each Dim If you select Adjust Each Dim press Top Left Center Right and Bottom to set the frame width to erase by using or You can set the Book Frame Erase mode only for the original...

Page 560: ... the feeder as this may damage the originals When using the Binding Erase mode the borders you do not select are also erased by 4 mm 1 Press Process Layout Frame Erase Place your original on the platen glass 2 Press Binding Erase designate the area of the binding holes on the original The border is where the binding holes are located on the original if you visualize the original as being face up 3...

Page 561: ...ansparencies Transparency Interleaving For instructions on this procedure using the Regular Copy Basic Features screen see Transparency Interleaving p 4 19 Remark Even if an optional finisher is attached you cannot use any of the Finishing modes with the Transparency Interleaving mode Only A4 is available for the Transparency Interleaving mode 1 Press Process Layout Transparency Interleaving 2 Pre...

Page 562: ...4 Select the transparency size Make sure that transparencies are loaded into the selected paper source Loading paper types other than transparencies may result in a paper jam 5 Specify the settings for the interleaf sheets Decide whether to copy on the interleaf sheet or leave the interleaf sheet blank Press Paper Source of Interleaf Sheet select the size of the interleaf sheets 6 Press Done ...

Page 563: ...verting Original Images Nega Posi 7 95 Inverting Original Images Nega Posi For instructions on this procedure using the Regular Copy Basic Features screen see Inverting Images Nega Posi p 4 49 1 Press Process Layout Nega Posi 2 Press Set 3 Press Done ...

Page 564: ...ith the Original Image Reversed Mirror Image Making Copies with the Original Image Reversed Mirror Image For instructions on this procedure using the Regular Copy Basic Features screen see Mirror Image p 4 54 1 Press Process Layout Mirror Image 2 Press Set 3 Press Done ...

Page 565: ...e Remark For information on the modes which cannot be set in combination with these modes see Combination of Functions Chart p 9 2 To cancel the settings for each function press Do Not Set Mode in Image Adjustment 1 Sharpness This mode enables you to make copies of original images with a sharper contrast or a softer contrast See Making Sharp Contrast Copies Sharpness p 7 98 2 Image Quality Adjustm...

Page 566: ... Copies Sharpness Making Sharp Contrast Copies Sharpness For instructions on this procedure using the Regular Copy Basic Features screen see Adjusting the Contrast Sharpness p 4 58 1 Press Image Adjustment Sharpness 2 Adjust the sharpness by pressing Low or High 3 Press Done ...

Page 567: ...elected as the copy exposure on the Copy Basic Features screen pressing Image Qual Adjustment and making fine adjustments cancels the automatic copy exposure setting Similarly if you select A Auto for the copy exposure setting when image quality adjustments have been made the Image Quality Adjustment mode is cancelled and the automatic exposure is used instead To automatically adjust the quality o...

Page 568: ...tures Screen 7 100 Remove Background Remove Background 1 Press Image Adjustment Image Quality Adjustment 2 Press Remove Background If you want to make fine adjustments to the density of the background colour press Fine Adj 3 Press Done ...

Page 569: ...nnot be set in combination with these modes see Combination of Functions Chart p 9 2 To cancel the settings for each function press Do Not Set Modes in Others 1 Job Block Combination This mode enables you to scan multiple batches of originals with different copy settings and print them as one document See Combining Multiple Batches of Originals with Different Copy Settings Job Block Combination p ...

Page 570: ...resses when a copy job is complete See E mail Notification at the End of a Copy Job Job Done Notice p 7 109 4 Select Device to Output If a remote copy printer is connected to a network this machine and a remote copy printer can be used for copying See Selecting an Output Device Select Output Device p 7 110 Remark The Job Done Notice can be set only if the Color Universal Send Kit is activated ...

Page 571: ...r each batch of originals If you use the Job Block Combination mode the Job Build mode is automatically set for each batch of originals You cannot use the Job Build mode for the combined document You cannot make an Interrupt copy while copying with the Job Block Combination mode You cannot store the Job Block Combination mode in Standard Settings You cannot store the Job Block Combination mode in ...

Page 572: ...ng the next batch of originals i e between batches If you want to continue to scan another batch of originals without changing the copy settings place your originals and press If you want to rescan or cancel the current batch of originals press Clear Re enter This Block and repeat the procedure from step 3 If you want to change the copy modes and scan another batch of originals press Next Block an...

Page 573: ...ed batch of originals press Sample Set of Selected Block To make a sample print of the combined document press Sample Set of Combined Job To use the Cover Sheet Insertion mode for the combined document press Cover Sheet Insertion To change the number of copies enter the desired copy quantity 1 to 9 999 7 Press Start Print If you selected Copy upon Storing in the Store In User Inbox mode for the co...

Page 574: ...tures Screen 7 106 Combining Multiple Batches of Originals with Different Copy Settings Job Block Combination If you selected the Store In User Inbox mode without setting Copy upon Storing for the combined document in step 2 Press Store ...

Page 575: ... in the Store In User Inbox mode and if the Store In User Inbox Copy upon Storing mode is not set the job is not paused but cancelled You cannot store documents in the Memory RX Inbox or a Confidential Fax Inbox 1 Press Others Store In User Inbox 2 Press Set select the User Inbox number press OK If you want to name the document press Document Name enter a name for the document press OK If you want...

Page 576: ...7 Using the Express Copy Basic Features Screen 7 108 Storing Scanned Originals with Copy Settings in a User Inbox Store In User Inbox 3 Press Done ...

Page 577: ...tice p 4 40 Remark To send a job done notice you need to store e mail addresses in the Address Book beforehand See the Sending and Facsimile Guide 1 Press Others Job Done Notice 2 Select the destination to send the Job Done Notice If you select a destination that is stored with an access number press Access Number and then enter the access number using If you press No Access Number the destination...

Page 578: ... remote copy printer different images may be used for Form Composition If you turn the remote copy printer back ON or reattach the finisher you need to refresh the settings of the remote copy printer in Register Remote Device in Copy Settings from the Additional Functions screen See Confirming a Remote Device p 8 23 If Use IPv4 in IPv4 Settings in TCP IP Settings in Network Settings in System Sett...

Page 579: ... selected printing destination is displayed Details of each item are shown below On If an error occurs in either this machine or the remote copy printer the remaining copy jobs are assigned to the machine which is operating normally Off If an error occurs in either this machine or the remote copy printer the remaining copy jobs are not assigned to the machine which is operating normally Error Reco...

Page 580: ...7 Using the Express Copy Basic Features Screen 7 112 Selecting an Output Device Select Output Device 3 Press Done ...

Page 581: ...chapter 8 Customizing Settings ...

Page 582: ...l Functions Additional Functions enable you to customize the machine s various settings Remark Settings specified from the Additional Functions screen are never changed when you press 1 Press The Additional Functions screen is displayed 2 Select an Additional Functions setting ...

Page 583: ...ss a mode key to specify its settings For an overview of all the settings you can change from the Additional Functions screen see Copy Settings Table p 8 6 The Copy Settings screen consist of a list of individual settings Press or to scroll to the desired setting ...

Page 584: ...8 Customizing Settings 8 4 What Are Additional Functions 4 Specify the desired mode press OK The selected mode is set 5 Press Done repeatedly until the Basic Features screen appears ...

Page 585: ...8 Customizing Settings Customizing Copy Settings 8 5 Customizing Copy Settings ...

Page 586: ... No Auto Collate p 8 14 2 On 1 Off Yes Auto Orientation p 8 15 On 1 Off Yes Photo Mode p 8 16 On Off 1 Yes Standard Settings p 8 17 Store Initialize No Register Remote Device p 8 20 Move To Top Store Max 7 printers Details Erase No Remote Device Transmission Timeout p 8 25 5 to 30 seconds 30 seconds 1 Yes Initialize Copy Settings p 8 26 Initialize No 1 Indicates the default setting 2 Indicates ite...

Page 587: ... set the order and number of paper sources and paper drawers to display for the paper select keys on the Express Copy Basic Features screen 1 Press Copy Settings Paper Select Key Size for Express Copy Screen 2 Select Large or Small press OK If you want to display all the paper drawers press Small If you select Large If you select Large Select the keys to display first You can select up to four pap...

Page 588: ...8 Customizing Settings 8 8 Setting the Paper Select Key Size for the Express Copy Basic Features Screen Example The large keys appear as shown below Example The small keys appear as shown below ...

Page 589: ... Regular Copy Basic Features screen the Special Features screen and the memory keys containing stored copy settings in Mode Memory 1 Press Copy Settings Standard Key 1 Settings for Regular Screen To set Standard Key 2 press Standard Key 2 Settings for Regular Screen 2 Display the group of functions to be stored as Standard Keys by pressing or select the desired function To cancel the Standard Key ...

Page 590: ...8 Customizing Settings 8 10 Setting the Standard Keys for the Regular Copy Basic Features Screen shown below ...

Page 591: ...s useful when you want to store frequently used copy functions on the Express Copy Basic Features screen 1 Press Copy Settings Standard Key Settings for Express Copy Screen 2 Select the number of Standard Keys that are displayed on the Express Copy Basic Features screen Up to 5 Set Keys Displays a maximum of 5 Standard Keys Up to 10 Set Keys Displays a maximum of 10 Standard Keys ...

Page 592: ...ister press Settings 4 Display the group of functions to be stored as Standard Keys by pressing or select the desired function To cancel the Standard Key setting already stored and press No Settings 5 Select the desired mode to be stored as a Standard Key press OK Example The five stored Standard Keys are displayed as shown below ...

Page 593: ...8 Customizing Settings Setting the Standard Keys for the Express Copy Basic Features Screen 8 13 Example The 10 stored Standard Keys are displayed as shown below ...

Page 594: ...ies because you do not need to remember to select the Finishing mode Remark The Auto Collate mode is available only if the optional Feeder DADF U1 is attached standard equipped for the iR3245N iR3235N iR3225N If Auto Collate is set to On and an optional finisher is attached the Offset Collate mode is set However if no finisher is attached the Collate mode is set instead 1 Press Copy Settings Auto ...

Page 595: ...ess Copy Settings Auto Orientation 2 Select On or Off press OK If A4 or A5 originals are enlarged onto A3 copy paper Auto Orientation is not performed even if you select On Only the images of standard size originals up to A4 paper can be rotated when the copy ratio is set to 100 If Automatic Paper Selection is set and the most suitable paper size is not available the paper source that is loaded wi...

Page 596: ...ou can set whether or not to use the Photo mode for the Copying function When Photo Mode is set to On you can select Printed Image from the Original Type drop down list on the Regular Copy Basic Features screen or directly from the Express Copy Basic Features screen 1 Press Copy Settings Photo Mode 2 Select On or Off press OK ...

Page 597: ...our needs or restored to their default settings Remark Even if a remote copy printer is stored in Standard Settings if the main power of this machine or the remote copy printer is turned OFF and ON again the stored settings change to Local Printer To use the stored remote copy printer as the Standard Setting it is necessary to register the Standard Settings again The default settings are Copy Quan...

Page 598: ...n store your own copy settings as the Standard Settings To store your own standard settings specify the desired settings on the Copy Basic Features screen and or the Special Features screen and then follow the procedure below 1 Press Copy Settings Standard Settings 2 Press Store 3 Press Yes Done ...

Page 599: ...nitializing Standard Settings 8 19 Initializing Standard Settings You can restore the Standard Settings to their default settings 1 Press Copy Settings Standard Settings 2 Press Initialize 3 Verify the settings press Yes Done ...

Page 600: ...ils on printer names and IP addresses for remote copy printers can be confirmed added or deleted You can set up to seven remote copy printers on this machine Remark If you set Department IDs and Passwords for the registered remote copy printers make sure their settings are the same as this machine See the Reference Guide ...

Page 601: ...ngs in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen is set to Off you cannot register a remote copy printer See the Network Guide 1 Press Copy Settings Register Remote Device 2 Press Register 3 Input the IP address of the remote copy printer that you wish to store by using press OK ...

Page 602: ...ering a Remote Copy Printer 4 To move the remote copy printer you are registering to the top of the list box select the printer in the list box press Move To Top When you set the Remote or Cascade Copy mode you cannot select Move To Top ...

Page 603: ...ice 1 Press Copy Settings Register Remote Device 2 Select the Remote Copy Printer to be checked press Details 3 Confirm the information press OK If you power the remote copy printer back ON you need to refresh the information of the remote copy printer by pressing Get Information ...

Page 604: ...e Device Deleting a Remote Device 1 Press Copy Settings Register Remote Device 2 Select the remote copy printer that you want to delete press Erase When you set the Remote or Cascade Copy mode the remote copy printer cannot be deleted 3 Press Yes ...

Page 605: ...there is no response from the remote copy printer within a given time Select a timeout setting from 5 to 30 seconds in 1 second increments Remark Jobs that reach the timeout limit without arriving at the remote copy printer are deleted 1 Press Copy Settings Remote Device Transmission Timeout 2 Use and to set the Remote Device Transmission Timeout press OK ...

Page 606: ...stored to their default settings See Copy Settings Table p 8 6 Remark When the Copy Settings of this machine are initialized the settings stored in the other remote copy printers are also initialized If a remote copy printer is printing or selected as a printing destination you cannot initialize the Copy Settings of this machine 1 Press Copy Settings Initialize Copy Settings 2 Press Yes Done ...

Page 607: ...l Functions Additional Functions enable you to customize the machine s various settings Remark Settings specified from the Additional Functions screen are never changed when you press 1 Press The Additional Functions screen is displayed 2 Select an Additional Functions setting ...

Page 608: ...key to specify its settings For an overview of all the settings you can change from the Additional Functions screen see Mail Box Settings Table p 8 30 4 Specify the desired mode press OK The selected mode is set 5 Press Done repeatedly until the Basic Features screen appears ...

Page 609: ...8 Customizing Settings Customizing Mail Box Settings 8 29 Customizing Mail Box Settings ...

Page 610: ...an Settings p 8 35 Store Initialize No Confidential Fax InboxesSettings p 8 38 3 Inbox No 00 to 49 Register Inbox Name 24 characters maximum Password Seven digit number URL Send Settings Initialize Yes 2 1 Indicates the default setting 2 Information is not delivered if a password is set for the inbox 3 Indicates items that appear only when the appropriate optional equipment is attached Remark For ...

Page 611: ...nbox are automatically erased Remark You can create up to 100 User Inboxes The numbers for User Inboxes are 00 to 99 Setting a name for a User Inbox is optional Setting a password for a User Inbox is optional 1 Press Mail Box Settings User Inboxes Settings 2 Select the desired User Inbox number If you enter User Inbox number using numeric keys make sure to enter a two digit number press OK 3 Speci...

Page 612: ...ss OK Print upon storing from the printer driver You can select whether to print a document when it is sent from a computer and stored in an inbox To print the document when it is stored in an inbox select On Since there is no way to check a stored password make sure that you write down the password that you enter and keep it in a safe place If a password is already set for each User Inbox you can...

Page 613: ...ase time to their default settings Remark You cannot initialize a User Inbox if there are documents still remaining in it 1 Press Mail Box Settings User Inboxes Settings 2 Select the User Inbox that you want to initialize If you enter User Inbox number using numeric keys make sure to enter a two digitnumber press OK 3 Press Initialize 4 Press Yes 5 Press Done ...

Page 614: ... Function You can select whether or not to use the Photo mode for the Mail Box function When Photo Mode is set to On you can select Printed Image from the Original Type drop down list on the Scan screen for scanning and storing documents in a user inbox 1 Press Mail Box Settings Photo Mode 2 Select On or Off press OK ...

Page 615: ...he power is turned ON or when is pressed The Standard Scan Settings can be changed to suit your needs or restored to their default settings Remark To scan in colour it is necessary to install the optional System Upgrade RAM to expand the memory capacity of the machine The default settings are Document Size Auto Record Size Auto Original Type Auto Copy Ratio 1 1 Colour Mode Black and White ...

Page 616: ...tore your own scan settings as the Standard Scan Settings To store your own standard scan settings specify the desired settings on the Scan screen then follow the procedure below See Storing Originals into an Inbox p 2 16 1 Press Mail Box Settings Standard Scan Settings 2 Press Store 3 Press Yes 4 Press Done ...

Page 617: ...dard Scan Settings 8 37 Initializing the Standard Scan Settings You can restore the Standard Scan Settings to their default settings 1 Press Mail Box Settings Standard Scan Settings 2 Press Initialize 3 Verify the settings press Yes 4 Press Done ...

Page 618: ...d or if the optional Super G3 FAX Board is installed You can create up to 50 Confidential Fax Inboxes The numbers for Confidential Fax Inboxes are 00 to 49 Setting a name for a Confidential Fax Inbox is optional Setting a password for a Confidential Fax Inbox is optional 1 Press Mail Box Settings Confidential Fax Inboxes Settings 2 Press the desired Confidential Fax Inbox number If you enter Confi...

Page 619: ... e mail to the Confidential Fax Inbox in which the document is stored you can check or perform operations on the document in the Confidential Fax Inbox using the Remote UI User Interface of the machine If you want to send a link to a Confidential Fax Inbox via e mail press URL Send Settings specify the destination press OK Since there is no way to check a stored password make sure that you write d...

Page 620: ...ptional Color Universal Send Kit is activated or if the optional Super G3 FAX Board is installed You cannot initialize a Confidential Fax Inbox if there are documents still remaining in it 1 Press Mail Box Settings Confidential Fax Inboxes Settings 2 Select the Confidential Fax Inbox that you want to initialize If you entering Confidential Fax Inbox number using numeric keys make sure to enter a t...

Page 621: ...chapter 9 Appendix ...

Page 622: ... Functions Chart Combination of Functions Chart These charts show the available combinations of settings when you want to set more than one function at a time 1 You cannot combine these modes if you select a nonstandard paper size ...

Page 623: ...r size or envelope is selected 3 You cannot combine these modes if the finishers attached to this machine and the finishers attached to the remote copy printer are different 4 You cannot combine these modes if the Puncher Unit Q1 S1 T1 L1 N1 P1 is not attached to this machine or the remote copy printer ...

Page 624: ...rent Size Originals mode is set 8 You can set these modes in combination with the Image Repeat mode manual setting 9 Auto Drawer Switching can be performed only for interleaf sheets 10 If the image form name assigned to this machine is not set in the remote copy printer the Form Composition settings will not be evident in the output from the remote copy printer 13 The Auto Orientation cannot be pe...

Page 625: ...s set 8 You can set these modes in combination with the Image Repeat mode manual setting 9 Auto Drawer Switching can be performed only for interleaf sheets 10 If the image form name assigned to this machine is not set in the remote copy printer the Form Composition settings will not be evident in the output from the remote copy printer 11 You cannot make an Interrupt copy while copying with the Sa...

Page 626: ...the settings after the sample set has been made 13 The Auto Orientation cannot be performed 14 You cannot combine these modes when the Shift or Cover Sheet Insertion mode is set 15 You cannot combine these modes when you make fine adjustments to the density 16 You cannot combine these modes when you set the 2nd Side of 2 Sided Page mode ...

Page 627: ...unctions Chart 9 7 13 You cannot combine these modes when the Different Size Originals mode is set in combination with the Automatic Paper Selection mode 17 Combination available if Auto is selected for the Creep Correction mode ...

Page 628: ...9 Appendix 9 8 Combination of Functions Chart Combination of Functions Chart These charts show the available combinations of settings when you want to set more than one function at a time ...

Page 629: ...9 Appendix Scan Function 9 9 Scan Function 1 Combination available when the Job Build mode is set 2 If the optional System Upgrade RAM is not installed priority is given to the latest set mode ...

Page 630: ...9 Appendix 9 10 Scan Function 3 If you set both the Automatic Exposure Adjustment mode and Fine Adjustment for the Remove Background Prevent Bleed thru mode priority is given to the latest set mode ...

Page 631: ...9 Appendix Print Function 9 11 Print Function 4 Combination unavailable if Free Size or Envelope is selected 5 Combination unavailable if Free Size is selected ...

Page 632: ...nction 6 Output prints scanned using the Different Size Originals mode 7 Combination unavailable if the record size is different from the original size 8 Combination available if Auto is selected for the Creep Correction mode ...

Page 633: ......

Page 634: ...8501 Japan Europe Africa and Middle East Canon Europa N V P O Box 2262 1180 EG Amstelveen Netherlands Canon Middle East FZ LLC P O Box 27616 Dubai United Arab Emirates email info canon me com Specifications subject to change without notice Canon Europa N V 2008 ...

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