To activate Manager/Secretary working, it is necessary to
combine the Manager and Secretary phones as follows:
●
From the programming position, press the phone set
up key
P
and select ‘System programming’
●
Enter the PIN and select ‘Extensions’
●
Select ‘Manager secretary’
●
Select the secretary extension. When selected the
menu changes to allow you to enter the manager
extensions
●
Select the manager extension(s)
●
Press HANDS FREE to finish programming.
If the extension has been combined previously with a
Secretary the existing Manager number(s) will be
indicated with a solid diamond when the secretary
number is selected. Pressing the key(s) with the solid
diamonds will delete the programming.
Dedicated Line
You may program a dedicated line for the Manager so that
no other extension may make or receive calls on that line.
●
From the programming extension, program this line so
that only the Manager’s extension may make outgoing
calls on this line
●
From the programming position, press the phone set
up key
P
and select ‘System programming’
●
Enter the PIN and select ‘Lines’
●
Select ‘Outgoing Restriction’
●
Select the line to be dedicated to the extension
●
Ensure the extension is the only one with a clear
diamond beside it
●
Press HANDS FREE to finish programming.
The Manager phone can be programmed with a key for
paging the Secretary’s phone.
●
From the managers phone, press the phone set up
key
P
and select ‘Key programming’
●
Select the key you want to programme
●
Select the ‘Voice Call’ option and enter the secretary’s
extension number as ‘Data’
●
Press HANDS FREE to finish programming.
When this key is pressed the secretary’s phone is called
and it automatically answers the call.
Call Diversion to Secretary
When this key is pressed all calls to the Manager
extension will be diverted to the Secretary extension.
●
From the managers phone, press the phone set up
key
P
and select ‘Key programming’
●
Select the key you want to programme
●
Select the ‘Divert all calls’ option and enter the
secretary’s extension number as ‘Data’
●
Press HANDS FREE to finish programming.
Secretary Extension Status
You may allow the Manager, by simply pressing a key, to
call the Secretary and also to see the status of the
Secretary phone.
●
From the manager’s phone, press the phone set up
key
P
and select ‘Key programming’
●
Select the key you want to programme
●
Select the ‘Extensions’ option and enter the
secretary’s extension number as ‘Data’
●
Press HANDS FREE to finish programming.
Secretary Phone – Manager Extension
You may allow the Secretary to see the status of the
Manager’s phone. This programming will allow the
Secretary to call the Manager while the Manager’s
extension is idle simply by pressing a key. If the Secretary
presses the key while the Manager’s extension is ringing,
the Secretary answers the call.
●
From the secretary’s phone, press the phone set up
key
P
and select ‘Key programming’
●
Select the key you want to programme
●
Select the ‘Extensions’ option and enter the
manager’s extension number as ‘Data’
●
Press HANDS FREE to finish programming.
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Summary of Contents for Featurephone
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