Brother MFC-J491DW, Online User'S Manual

Page: 492 / 625

Difficulties Suggestions
If you are using a telephone answering machine (External TAD mode) on the
same line as the Brother machine, make sure your answering machine is set up
correctly.
See
Related Information : Connect an External TAD .
1. Plug the telephone line cord directly from the telephone wall jack to your
Brother machine’s LINE jack.
2. Remove the protective cap from your Brother machine’s EXT jack, and then
plug the telephone line cord from your answering machine into the EXT jack.
3. Set your answering machine to answer within four rings.
If you are having problems receiving faxes or voice messages, set your
answering machine to answer within two or three rings.
4. Record the outgoing message on your answering machine.
• Record five seconds of silence at the beginning of your outgoing message.
• Limit your speaking to 20 seconds.
• End your outgoing message with your Fax Receive Code for people
sending manual faxes. For example: “After the beep, leave a message or
press *51 and Start to send a fax.”
5. Set your answering machine to answer calls.
6. Set your Brother machine’s Receive Mode to External TAD.
See Related Information : Choose the Correct Receive Mode .
Make sure your Brother machine’s Easy Receive feature is turned On. Easy
Receive is a feature that allows you to receive a fax even if you answered the call
on an external or extension telephone.
See
Related Information : Set Easy Receive .
If you often get transmission errors due to possible interference on the telephone
line or if you are using a VoIP system, try changing the Compatibility setting to
Basic(for VoIP) .
See Related Information : Telephone Line Interference/VoIP .
Sending Faxes
Difficulties Suggestions
Cannot send a fax. Check all line cord connections. Make sure the telephone line cord is plugged
into the telephone wall jack and the LINE jack of the machine. Make sure your
machine has a dial tone by pressing the Hook button in Fax mode. If you
subscribe to DSL, VoIP, or magicJack services, call your service provider for
connection instructions.
If you are using a VoIP system, try changing the VoIP setting to
Basic (for VoIP) .
This will lower modem speed and turn off Error Correction Mode (ECM).
See
Related Information : Telephone Line Interference/VoIP .
Print the Transmission Verification Report and check for an error.
See
Related Information : Print Reports .
Ask the other party to check that the receiving machine has paper.
Poor sending quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine’s scanner operation. If the copy quality is poor, clean the scanner.
See
Related Information : Clean the Scanner .
Transmission Verification Report
says RESULT:NG. There is probably temporary noise or static on the line. Try sending the fax again.
If you are sending a PC-Fax message and get RESULT:NG on the Transmission
Verification Report, your machine may be out of memory. To free up extra
memory, you can turn off Fax Storage, print fax messages in memory or cancel a
delayed fax. If the problem continues, ask the telephone company to check your
telephone line.
See
Related Information : Turn Off Memory Receive .
See Related Information : Print a Fax Stored in the Machine's Memory .
485